Welcome to Axcess International’s Webinar

Unattended Inventory, Location Identification and Theft Prevention through Automated

Physical Asset Identification

Tuesday, November 11Panelist: Allan Griebenow

Traditional IT Asset Mgmt Concept

Manage Standards

Service Request

Manage Requests

Acquire Assets

Receive Assets

Scope of Managed IT Assets

Client

5 U

Client Client

(Re)-DeployAssets

MoveAdd

Change

RetireAssets

Asset Disposal

IT Asset Repository

DiscoveryTool

DiscoveredInventory

InventoryReconciliation

DiscoveryTool

DiscoveredInventory

DiscoveryTool

DiscoveredInventory

PhysicalInventory

IT BusinessPlanning /

Forecasting

-$ -$-$

-$

Source: IAITAM

Micro-Wireless Tagging

2.8 ins

0.26 ins

1.2 ins

- Real-time location tracking and control- Reliable and proven to stop theft- Small, low cost and easy to attach tags- $10 per tag, avg. <$.75 per mo. total- Aesthetic infrastructure of readers- Standalone software or integrated- Link assets to owners (custodians)

What Kind of Information is Provided?

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- Current and past location(s) with dwell times and graphic display- Browser-based user customized display - Alarm screen with automatic alerting to events- Detailed custom reports

Why Is It Needed?

• 1-4% of IT assets are always missing– Search time can be hours per misplaced asset– 94% of IT assets are never recovered once “lost”

• Lost data is a C-level problem– Includes loss of intellectual property, personal privacy info– Costs include the asset, software, data, legal fines, bad

press, etc.– Avg. number of “insider” theft incidents is 6 per year

• Legal implications of data loss continue to grow– State notification laws generating big costs to companies– Federal laws require asset control therefore loss

prevention

Sources: Gartner Group’s Information Security Maturity Model – 2008, , Ponemon Institute’s 2006 Annual Survey: Cost of a Data Breach, and www.privacyrights.org/ar/chrondatabreaches.org), InformationWeek.com

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All Data are at RiskWhat kinds of intellectual property create the greatest risk to your organization if lost or stolen?

Why It’s Needed (Cont’d)

Why It’s Needed (Cont’d)

• Encryption, mirroring, and asset recovery solutions are not enough as they can’t locate assets or prevent loss

• An automated asset control system exists and has been proven to automate physical IT asset management– Automatic real-time inventory– Finds internal misplacements on-demand– Stops thefts at the door– Automatically assigns accountability to owner– Immediate ROI

Sources: Gartner Group’s Information Security Maturity Model – 2008, , Ponemon Institute’s 2006 Annual Survey: Cost of a Data Breach, and www.privacyrights.org/ar/chrondatabreaches.org), InformationWeek.com

Real-Time Asset Mgmt Using Wireless Property Tags

Manage Requests

Acquire Assets

Receive Assets

(Re)-DeployAssets

MoveAdd

Change

RetireAssets

Asset Disposal

IT Asset Repository

InventoryDatabase

ComputerRoomReception

Cafeteria

Mail Room

Beacon Count Perimeter Activation

Middleware, Database, Software,

or Direct I/O

EPC Link

“Pick to Light”

9

“Passive” versus “Active” Systems for Tracking

“Passive RFID” (e.g. WALMART)

Micro-Wireless or “Active RFID”

- No battery/autonomous power - Short range applications- For controlled environments- Lowest cost tags, costly

infrastructure- Intrusive infrastructure - No automated tracking

- Battery on-board- Can be a hybrid, active plus passive - Highly reliable automatic ID- Higher cost tags, Lower cost I/F- Flexible, hidden infrastructure

Powered Tags (e.g. Micro-Wireless) are needed for automatic tracking

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The case for active RFID Active tags open up a whole new world of wireless possibilities

Remember the old Hallmark slogan, "when you care enough to send the very best"? When it comes to RFID, there may be a similar message in the offing. RFID is a generic term that refers to more than just the cheap tags that companies slap onto pallets to comply with retailers' edicts. In actuality, there are many types of RFID systems. Wal-Mart requires passive RFID tags. But the "very best" for your company's needs may be active RFID tags and the infrastructure that supports them.

Passive tags are not powered, so they have a range of just a few feet. A reader must "wake them up," at which point they transmit the little bit of data that they hold. The orientation of a passive tag must be just right or the reader won't find it. Passive tags also have difficulty sending data through liquids or metal.

Active tags, on the other hand, can have a range of as far as 300 feet, are battery-powered, and can either transmit constantly or be activated by an actuator.

How Does it Work?

Network Receiver

Security System

Asset Mgmt Software

2.8 ins

0.26 ins

1.2 ins

Small, low cost wireless property tags are placed on the assets which send MicroWireless signals locally up to 100 feet to palm-sized receivers in the enterprise. Tags beacon at intervals for automatic accounting and are triggered at doors to automatically check for authority to be removed from the premises. Custodian badges are linked electronically toprovide automatic checks. Received signals are sent to boththe security system and the management system. Integrationinto legacy enterprise systems is easily accommodated.

The DotTM Chip Makes the Solution Unique

The AXCESS Enterprise DotTM is an Application Specific Integrated Circuit (ASIC) chip uniquely designed with a software defined wireless transmitter for communicating to multiple systems. It is the world’s smallest, most powerful battery-powered wireless computer. When implemented on a wireless module platform such as a property tag, it’s as powerful as the first PDA’s, communicates at wideband speeds, stores 3 pages of text, and has a battery which lasts 3-5 years. It costs $10 per asset tag and the whole system amortized averages around $.75 per asset per month for a typical ROI of 6 months because the system is fully automated (e.g. no manual involvement).

“Passive” RFID tags require manual, hand-held readers or large portal infrastructuresand are not reliable enough to be automatically read at a perimeter entry or exit toprevent theft.

Dot MicroWireless property tags come in various Form factors designed to fit the specific needs of the customer.

Why Is This The Best System Choice?

• Best frequency for tag read distance and reliability = automation

• Patented tag circuitry for long battery/tag life• Low overhead signal enables small, lowest cost tags• Tags activate at pinpoint locations and give direction of

travel• Only comprehensive system platform with:

– Regular beacon for inventory, plus – On-demand activation for location, plus – Pinpoint activation for perimeter security and door control, plus– Sensing capabilities

• “Flexible, multiple application options on same platform– Personnel and assets, and sensors (e.g. temperature)

• Smallest battery-based asset tag optimized for IT assets• “Functionally link” persons with assets• Full system including tags, activators, readers, middleware,

software• Easy interfaces to legacy security and enterprise networks

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The DotTM is in the News

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Compliance Regulations & Mandates

• Sarbanes-Oxley (Section 404 re: business controls)

• Health Insurance Portability and Accountability Act of 1996 (HIPAA)

• Fair and Accurate Credit Transaction Act of 2003 (FACTA)

• Financial Services Act of 1999• NYSE-listed companies “Codes of Conduct”

requires accountability• Gramm-Leach-Bliley Act (GLBA): legislation

created for financial institutions to better protect consumers’ sensitive and business transaction information. 

Axcess International's RFID System Successful in Stopping University Laptop and Identity Thefts

DALLAS, July 10 -- Axcess International Inc. , a leading provider of Dual-Active™ Radio Frequency Identification (RFID) and Real Time Location Systems (RTLS) solutions, and IDZ RFID Mexico, one of the most active RFID consulting and integration service providers in Latin America, today announced the successful implementation of its asset management system at Universidad Regiomontana, a premier Mexican academic institution. The

University deployed Axcess' ActiveTag™ RFID physical computer asset protection solution in January 2006 with the goal of reversing asset theft and enhancing personnel tracking. Prior to implementation the university suffered a rate of 10-15 percent in laptop thefts on a regular basis; following the use of the system, the thefts have been reduced to zero."The Axcess system has provided our institution with a simple and powerful solution to help us address the issue of laptop theft," said Francisco Javier Hernandez of Universidad Regiomontana. "Since our deployment of Axcess' Active RFID System we have virtually eliminated the theft of employee laptops on our campus and can say with confidence that our students' and our employees' personal information is safe."

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Patented System Proven to Stop Thefts

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Simple ROI Math

Assumptions:• Avg. value of asset and data “lost” = $7k ea.• Avg. 2.5% probability of loss/yr. or $175 ea/yr• System cost = <$1/asset/month, <$12/year• Payback period < 1 month

Summarizing the Proper Course of Action

• Manual asset control is uneconomical, unmanageable– System solution is needed

• The published stats make the loss problem “foreseeable”– Action must be taken to avoid liability

• The solution must be “automated” and labor independent as “insiders” are part of the problem

• The solution must include “asset theft prevention”– Not “asset recovery” (e.g. Lojack-type or software trace)– “Data protection” (e.g. encryption) is not enough– Data mirroring is not enough

• The solution should include “accountability”

Tag Activator Discreet Antenna Network Receiver (TCP/IP)

What Infrastructure is Required?

Microsoft Compatible Software

Patented “Control Point” Activation AntennasFlexBar Road Loop Plate Ceiling

Tags beacon their transmissions on intervals, and areawakened on-demand when they reach key control points throughout the building and at the entry and exits.Tag activator electronics and antennas are designed tobe invisible so as not to impact the infrastructure adversely.Tags transmit MicroWireless signals to the hidden receivers placed strategically around the building. Receivers connect to the network via 802.11 or Ethernet cable, and also directlyto the security system if desired. Stand alone software or the integration into legacy software provides application flexibility. Stand alone software is available in desktop or anenterprise class version with a web browser user interface.

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What are the Design Considerations?

ComputerRoomReception

Cafeteria

Mail Room

Control Zone

Beaconing Inventory Thermal Sensing

Asset Tracking/Protection& Custodian Assignment

The receivers are laid out for logical coverage similar to a Wi-Fi network design. Activators are laid outTo establish logical control zones such as a computer room, executive suite, or manufacturing area. Entry/exit doorways define the perimeter for protecting against unauthorized asset departure.

Screens and Data Customized to Your Needs

1

Assets which attempt to leave but are not authorized create an exception-based alarm. The alarm can triggera regular security alarm and response, and also wireless messages to others who need to know. Rules foralarms are tailored to each customer’s needs. Alarms can be treated based on their severity. Typical tag data Includes a log, filtered alarms, the detail behind the tag (e.g. serial number and custodian), and its location.

What Components are Required?

Flex

Switchplate

Bar

Road Loop

Ceiling

Tag Activator Network (TCP/IP)Receiver

Software/HardwareTag Types

and AntennaPersonnel

Asset

Asset Wedge

Fob

Harsh Environ

Universal Sensor

eSupervisor

SDK

- Design Service- Installation- S/W Integration (option)

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Reference: VA Multi-Floor Implementation

• 5 Floor Fed. Government Bldg• 70 Control Zones• 1720 assets tagged• Complete software solution• 100% AXCESS International Solution• Installed by Vector Networks

Features:Facility perimeter protection for laptopsDaily automated inventory of assetsTracking of all authorized assets exiting

Real-Time Asset Mgmt Using Wireless Property Tags

Manage Requests

Acquire Assets

Receive Assets

(Re)-DeployAssets

MoveAdd

Change

RetireAssets

Asset Disposal

IT Asset Repository

InventoryDatabase

ComputerRoomReception

Cafeteria

Mail Room

Beacon Count Perimeter Activation

Middleware, Database, Software,

or Direct I/O

EPC Link

“Pick to Light”

System Capabilities Summary

- Automatic asset tracking- Real-time inventory- Auto entry-exit

management- Dynamic location map- Auto custodian

assignment- Automatic reconciliation- Exception alert

management- Security and legal

compliance

The Era of “Things Talking”

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Conclusion

Automated asset control system is here today Cost effective Proven reliable Easy to implement Also prevents loss Stand alone system or integrated as an option Fits into an overall asset management plan

Best Practice System White Paper

Resources

• www.axcessinc.com• Email requests to Trish Dillman at

tdillman@axcessinc.com– Presentation– ROI White Paper– ROI calculator (MS Excel)– Active RFID Asset Management White Paper

• Call Axcess Int’l sales at 972-407-6080