Welcome GP Users! - turnkeytec.com€¦ · Award winning Microsoft Gold Certified partner Highest integration possible with Microsoft Dynamics GP +20 years of continuous investment

Microsoft Dynamics GP User Group Meeting June 23, 2016

Welcome GP Users!Microsoft Dynamics GP User Group

June 2016

Agenda

1. Introduction

2. Production Overview

• Multi-Entity Management

• Property Management

• Investment Management

• Loans Management

• Advanced Revenue & Expense Deferrals

• Advanced Recurring Contract Billing

• Vendor Contract Pricing

3. Q&A

Award winning Microsoft Gold Certified partner

Highest integration possible with Microsoft Dynamics GP

+20 years of continuous investment in R&D

PROFIT 200’s list of Canada’s Fastest-Growing Companies

+1,500 end users | +300 partners worldwide

Consistently ranked in the top 5% of Microsoft partners worldwide.

700% growth in past seven years

Binary Stream

Multi-Entity Management

Manage multiple entities and centralize all your ERP business

processes securely in one database

Robust and comprehensive functionality for ambitious organizations

seeking competitive advantage

Enhance your corporate performance

Deliver significant productivity gains at a much lower cost to the large

Tier 1 alternatives

What is Multi-Entity Management?

It is MORE than an intercompany product.

It also provides…

Filtering by data

entity

Centralized &

Decentralized

Processing

Easier reporting

from within one

database over

many entities

Security by user

entity

Why move to a single database?

Centralized processing

Share critical Master records (Inventory, Customers, Vendors and GL

accounts) to reduce data redundancy

Fully automated intercompany processing

Eliminate manual syncing of Master records between databases

Streamline month-end reporting consolidations

Maximize organizational access and control of data

Users can be associated with one or many entities

Top Features of MEM• There are many features but from a high level, they are:

• Many companies in 1 GP database

• Full intercompany transactions

• User / entity security

• Filtered reporting by entity

• Checkbook IDs are secured by Entity

• Centralized versus decentralized AP and AR

• A common set of Master files for all entities – reducing data duplication

• Smart GL account substitution eliminates coding errors of transactions across entities

• Reduction of redundant processes

ROI with MEM

Favorable ROI with MEM – Significant

Highlight Areas

Upgrades

Centralized

Payables and

Receivables

Logging in and out

of many

databases

Month end

reporting


Highlight Areas

Logging in and out

of many

databases

• 75 databases, 8 accounting staff, 20 databases looked at a

day, 2-3 minutes to close one and open another

• The client recovered 6 – 8 hours a day of productive time!!


Highlight Areas

• Accounts have reported 25-33% better efficiency in dealing

with payables in MEM versus non-MEM in separate

databases due

• No data syncing of Master file / vendor records

• Running fewer check runs

• Easier intercompany processing from within 1 database

Centralized

Payables and

Receivables


Highlight Areas

• Accounts have reported significantly shorter times – up to

50% less time - to create month end financials – by entity

and consolidated.

• Out of the box reports in GP (within the one MEM database)

do not have to be recreated in other report writing tools as they

can be easily consolidated within the one MEM database.

“Consolidate / slice and dice”

• Long data transfer times and errors surrounding consolidating

data from many databases does not exist now within one MEM

database.

Month end

reporting


Highlight Areas

• It is far less expensive to update / upgrade one database

versus many databases.

• By the previous example, by a factor of 3 or 4 times!

Upgrades

MEM Bridge

All about that Bridge

The Binary Stream “Bridge” is an upcoming MEM module that

allows multi-entity companies with differing

to operate as if they were in one single database

Functional

Currencies

Fiscal Year

Ends

Chart of

Account

Structures

Inventory

Valuation

Methods

MEM Bridge does not consolidate databases with the

aforementioned constraints.

It does however, enable them to function as if it was

a single database.

Who is the Bridge aimed at?

GP Install baseExisting MEM

Install baseNew to GP Clients

Binary Stream’s support

team roughly estimates

that 10 - 15% of our

existing customers

implement some sort of

workaround to overcome

previous MEM constraints

GP Install base whose

entity challenges are not

being met elegantly by

existing GP

intercompany, fund

accounting or ISV

solutions

Clients with entity

challenges but are not a

traditional MEM prospect

due to former constraints

Don’t take our word for it

“By moving 50 locations off of Oracle to Dynamics GP with MEM we

are saving at least $70k per year!“

– Bill Breitenback, IT Director of Signature Healthcare

“MEM helps us manage inter-company transactions, has streamlined

our accounting, eliminated a lot of redundant activities and has helped

bring our organization forward “

– Andrew Borzumato, Accounting Manger, Mission

Health

Don’t take our word for it

“We have been able to reduce 140 GP databases down to just four

and now have the ability to easily run analyses across multiple

entities, in addition to saving time switching between entities.”

– Stephen Kai, Corporate Controller, Jim Pattison

Group“We’re happy to report that we’ve saved 50% annually from our last

product in maintenance fees alone. Multi-Entity Management has been

a great transition for us.“

– Ned Weizenegger, Systems Engineer, Grand Casinos

Property Management

Manage both landlord-side and tenant-side (incl. ground) lease agreements

regardless of complexity or volume

Handle month-end rental billing including any number of one-time fees, cost

recoveries, and rent escalations

Automatically calculate the common area maintenance (CAM) expenses and

assign appropriate amounts to tenants; perform year-end CAM reconciliation

Report revenue (or expense) budgets with escalations factored in; perform

“what-if” forecasting scenarios to ensure you are maximizing investments

Property Management – Coming Soon

Self-serve web portal for PrM users and their customers to

get view of customer and lease summary information

Investment Management

Determine the performance of your overall portfolio, or a specific

investment

Define your own criteria for grouping investments by sector, market

cap, etc.

Track the unrealized gain/loss on your current equities by importing

up-to-date share prices from the Internet

Loans Management

Streamline loan processes to quickly and accurately administer and

track your loans

Convert any AR or sales invoice into a customer or employee loan

Includes a loan calculator to simplify loan entry; various interest

calculations are available including simple, compound, and the “Rule

of 78”

Advanced Revenue & Expense Deferrals

Efficiently build and track thousands of deferral schedules at the line-

item level

Track key financial data in real-time such as monthly recurring

revenue and periodic revenue recognition

Accurately forecast revenues and expenses and quickly produce your

GL reconciliation to meet audit requirements

Adhere to revenue recognition guidelines from FASB, IFRS, and

others

Advanced Revenue & Contract Billing

Automate complex billing including subscription, consumption,

milestone, metered, tiered, and more

Create flexible billing schedules that support line-item details such as

multiple billing types per customer or item; differing billing frequencies

and start and end dates; and built-in price escalations

Maintain complete accuracy even when generating tens of thousands

of invoices in a matter of minutes

Vendor Contract Pricing

Recognize net discounts on Purchase Orders (Pos) from suppliers

and process rebates to suppliers from sales documents.

Keep track of all your rebate and contract deals so you always have

the most current purchasing cost information available


GP Intercompany FunctionalityPresented by Diane Seider


Destination company A company that will be the recipient of an intercompany

transaction.

Due to/due from accounts General Ledger accounts used by Microsoft

Dynamics GP to track amounts to be paid or to be collected among companies.

Intercompany transaction Any transaction that contains distributions to

another company.

Originating company The company in which you initiate an intercompany

transaction.

Definitions:

Intercompany Processing



Journal Entries

Payables Transactions




• Mark the Intercompany Option.

• All Intercompany trx must be saved in

a batch.

• Voided Transactions in originating

company must also be manually

voided in destination company.




DEMO


Management ReporterPresented by Diane Seider and Laura Cain


2 Report examples

• Detail trial balance report -TB LC• Use of wildcards

• Drilldown options

• Rolling trend report– Rolling 12 month Expenses• Use of Account Categories

• Rolling 12 month columns

Management Reporter


• Missing Account Analysis Report

• MR view v. Web Viewer

• Formatting Options

Other MR functions we will look at:

Management Reporter


DEMO

Management Reporter


GP 2016 – What’s NewPresented by Chris Gherardini


• Web Client enhancements (MS IE, MS Edge, Safari, Chrome)

• Ability to scan multiple pages

• Word templates for batch approval workflow

• Workflow condition management

• Workflow reassignment notifications

• Configurable OData Service points added

• OData Service deployment enhancements

System Wide Changes


Business Intelligence Enhancements

• Import and export SmartLists from SmartList Designer • Export numbers to Excel, formatted as numbers • Power BI reports can be added to home pages • Create SmartList from the Favorite using SmartList

Designer


Financial Enhancements

• Budget import exception report• Scotia Bank EFT format added as a default EFT file

format• Analytical Accounting user access settings• Payables batch credit card payment option• Edit attachments that flow to transactions• Deposit cash receipts batches automatically


Distribution Enhancements

• All-in-one document view for sales and inventory transactions

• Prepay purchase order total


Project Accounting Enhancements

• Project expenses – document attachments• Project accounting fields in Purchase Requisitions

Entry• Add Unit Cost field in PTE Employee Expense Window• Project Time Entry Reports added


Payroll Enhancements

• Inactive Pay codes lookup option• Enhanced Payroll posting account setup


GP 2015 R2 Enhancements

• Workflow – Payables Transaction Approval• Workflow – Document Attachment• Purchasing All-in-One view• Automatically Deposit Cash Receipts• Date effective tax rates• Enable Email on All Purchase Orders and

Sales orders• Reporting Enhancements• Display Debits before Credits• Default SmartList Visibility• Workflow SmartList Designer Create View

Approval

• Sales Visual Customer over Credit limit function

• Self Service User Type• Historical Received Not Invoiced Report• Mask Employee Social Security Number on

Reports• Analytical Accounting Transaction Lists• Combine General Ledger Inquiry• Employee Self Service – W2• VAT Tax Routine• Time Management App• Service Based Architecture• Scriptable Provisioning & Management


GP 2016 Full Client & Web Client

DEMO


GP Tips & Tricks!Presented by Laura Cain


• Posting Setup

• Smartlist Favorite Pane

• Smartlist – Export to Excel With 2 Decimal Places

• Change Layout Page Order When Printing Checks

GP Tips & Tricks


GP Tips & Tricks

Posting Setup

Microsoft Dynamics GP/

Tools/Setup/Posting/

Posting


GP Tips & Tricks

Smartlist Favorite

Pane


GP Tips & Tricks

Smartlist – Export to excel with 2 decimal places


GP Tips & Tricks

Smartlist – Export to excel with 2 decimal places

Add SmartlistEnhancedExcelExport=TRUE to the Dex.ini setting


GP Tips & Tricks

Change Layout Page Order When Printing Checks


GP Tips & Tricks

Change Layout Page Order When Printing Checks

**Change back after done

with check printing


Questions about today’s topics?


Prize Giveaway!


Thank you for joining us!

This Microsoft Dynamics GP User Group Meeting was recorded via GoToWebinar and will be archived on www.turnkeytec.com shortly.

The PowerPoint presentation for this event will be emailed to you within the next week. If you would like to learn more about the topics you’ve seen today, please

contact your Turnkey Technologies Account Manager or call/visit:

888-876-5393www.TurnkeyTec.com

http://www.turnkeytec.com/

http://www.turnkeytec.com/

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Welcome GP Users! - turnkeytec.com€¦ · Award winning Microsoft Gold Certified partner Highest integration possible with Microsoft Dynamics GP +20 years of continuous investment