Welcome!

ESOL Data Entry Training

Lisa Tucker

OCSD – ESOL / Student Intervention Services

Where can I find a list

of my school’s current ELLs?

LEP Query

Special Programs Query

313

702

706

707

615

AS400 – ESOL DATA

ELL Student Plan and Document Checklist

New Edition - Revised 6/2017

Don’t Forget Our Purpose!

AS400

• Type A when prompted

AS400

• TYPE S000 IN PANEL TO ACCESS STUDENT INFORMATION

AS400 – 313 STUDENT DEMOGRAPHIC SCREEN• F4 ON STUDENT LINE TO SEARCH NAME OR TYPE IN STUDENT ID#

AS400 – 313 STUDENT DEMOGRAPHIC SCREEN• F4 ON STUDENT LINE TO SEARCH NAME OR TYPE IN STUDENT ID#

See the Home Language Survey for the correct information for Primary, Secondary, and Home Language information.

Language codes can be accessed by selecting F4 on the corresponding AS400 column.

See next slide for Language Proficiency (Lp) column.

Survey = Date Home Language Survey was completed.

Lp = Language Proficiency Status

LY – Active / Current Eligible ELL Student LF – Inactive / Two-Year Monitoring Status LP – Pending Entry Test ZZ – Not Applicable / Not Eligible

Adding Eligible ELL Students• Check the following on the 313 screen:

o LP Status

oHome Language Survey Date – Date Survey Completed

• Find the following on the original Home Language Survey:oDEUSS Date (Date Entered First U.S. School)

• Obtain LAS Links Entry Test Score to build 706 Screen

706 Screen – ESOL MANUAL (SECTION 3, P.6)

Date of Survey E130

LY

TEST DATE

Entered Program

Plan Date

When tested LLK S A

Grade Level

18 SS

Raw Score

Proficiency Level

Y

WIDA Tier –District Will Add

Hit ENTER after

E130!!!

Date of Survey E130

LY

TEST DATE

Entered Program

Plan Date

Date tested LLK S A

Grade Level

18 SS

Raw Score – 3 digits

Proficiency Level (B, EI, I, P, AP)

Y

WIDA Tier –District Will Add

Date entered first US school

Data Entry Contact must have a completed LAS Links Score Profile sheet in order to complete this section! See ESOL Manual – Section 3 – p. 7

LLK LDate tested

Hit ENTER after entering code E130 or you will lose all information!!!

PLEASE REMEMBER…

•After 706 screen is finalized, you must go back to the 313 screen and check to ensure the student’s code is changed from LP status to LY!

Don’t Forget!

• To get back to the 706 screen, you must go to the 702 screen!

• F11 ON English Language Learners

702 Screen• Enter student ID#

• Select F11 on English Language Learners

F11

What if a student is ineligible for ESOL services?

Information Needed for 706 Eligibility Screen See ESOL Manual – Section 3

• HLS Date

• Referral Date

• Code = E130 (Press ENTER)

• Class Date

• Entry Date

• Plan Date

• Test Date(s)

• DEUSS Date

• LP Status

• E = Entry Code

REMINDER - Press F4 in the column to obtain a reminder of input options.

702 Screen

Screen 707 – Ineligible Students

• See ESOL Manual – Section 3, Pages 4-5

• Change LP status to ZZ

• Build 707 – Referral = First Day of School or HLS Date

• Code L130 and PRESS ENTER

• Enter Dates

• Placement Status = I

• Parent Consent = Y

• F11 and refer to 702 Screen

Screen 615• For ACTIVE / CURRENT ELLs who are not ESE:

• Code the core courses 130 in the PGM column

(Core Courses = Language Arts / Reading / Math / Science / Social Studies / Intensive Reading / Intensive Math)

• Code the method of instruction as follows: • Language Arts / Reading / Intensive Reading = I

• Math / Science / Social Studies / Intensive Math = C

• Developmental English = E

Screen 615

Course Program Code (PGM) Instructional Model (I)

English / Language Arts / Reading / Literature / Intensive Reading

130

*For active ELL students

who are not ESE

I

Mathematics/ Science / Social Studies / History / Intensive Math

130

*For active ELL students

who are not ESE

C

Developmental English 130

*For active ELL students

who are not ESE

E

•AS400 Screen 615 for Active ELL students (LY) should have Program Code(PGM) 130 only for core subjects

(Language Arts / Reading / Math/ Social Studies / History, Science) and other allowable subjects including Intensive Reading, Intensive Math,

and Developmental English.

•If an ELL student is receiving ESE services, the appropriate ESE program code should be used. ESE codes supersede ELL codes

on the 615 screen.

•A complete listing of AS400 program codes can be found by selecting F4 on the 615 screen Program (PGM) column.

•Please refer to the chart below to enter the correct Instructional Model code (Column I):

REQUIRED Annual Meetings / Reevaluation

• Active ELL students 4+ years based on DEUSS date must have annual meeting.

• Annual meeting should be 30 days prior to DEUSS anniversary or by OCTOBER 2 if DEUSS falls within first two weeks of school.

• ELL PLAN dates should be updated annually and coded on the 706 screen (PLAN).

Don’t Forget About Us!

Thank you for

serving our students and

families!

Lisa Tucker

OCSD – ESOL / Student Intervention Services