WELCOME [en.nabshowshanghai.com]en.nabshowshanghai.com/.../315218787/20170512163157.docx · Web viewMetro Line 7, Huamu Road Station stops at SNIEC by the North Entrance (Use Exit

EXHIBITOR MANUAL

Jun. 13-15, 2017 | Shanghai, China Produced by:www.nabshowshanghai.com

WELCOME

Thank you for attending 2017 NAB Show Shanghai.

This manual was prepared to help you plan for the Show effectively and efficiently. It contains contact information, order forms, important rules and regulations, plus a deadline checklist. Please read carefully the following guidance:

1．Please make sure you have read the manual specifically related to your booth. 2．Please submit your order application forms by due time. You will see due time in each application form. 3．You can also log on the official website of 2017 NAB Show Shanghai to facilitate you in understanding this manual. You can also get to know the updates about this Show on the website.(www.nabshowshanghai.com)

Please note that the organizer will authorize several vendors to offer you following services, you can contact and communicate your needs with the vendors listed at relevant order application forms, including:

1．Booth Construction Approval and Other Procedure 2．Furniture Rental and Other Equipment Rental 3．Shipping and Material Handling 4．Hotel Booking Service

Please read this entire manual carefully and if you have any questions please feel free to contact Jinyu Ren in Shanghai at [email protected] .

We hope you will have great time in Shanghai and enjoy the Show. We look forward to seeing you in Shanghai in June.

mailto:[email protected]

TABLE OF CONTENTS

SECTION 1 - KEY INFORMATION Page 5VenueShow OrganizersOfficial Freight ForwardersOfficial Construction ContractorConference ScheduleExhibitor ScheduleVenue Map

SECTION 2 - LOCAL INFORMATION Page 10Maps and DirectionsHotelsBank/ATMHardware/Stationery/Convenience StoreHospitalTransportation - Air and Rail

SECTION 3 - SHELL SCHEME EXHIBITORS Page 12Deadline ChecklistGuidelinesConstruction DetailsSpecial Notice

SECTION 4 - RAW SPACE EXHIBITORS Page 16Deadline ChecklistGuidelinesNoticeAdditional Payment

SECTION 5 - EXHIBITOR SERVICE FORMS Page 21Info on Exhibitor Guide – Form 1Exhibitor Badge – Form 2Visa Invitation Letter Application – Form 3Hotel Reservation – Form 4Translation Service – Form 5

SECTION 6 - FORMS FOR ADVERTISING OPPORTUNITIES Page 33Show Catalogue, Printings, Online Adverts – Form 6On-site Advertising – Form 7

SECTION 7 - CONSTRUCTION FORMS Page 37Fascia Board – Form 8Furniture Rental – Form 9Raw Space Exhibitor – Form 10Electrical Appliances & Gas & Water Rental – Form 11Safety Commitment of the Erection Contractor – Form 12Special Notice – Form 13

SECTION 8 - SHIPPING GUIDE Page 59Arrival Dead Lines / Time SchedulePacking / FumigationCase MarkingProhibited GoodsHand Carried ExhibitsSold ExhibitsTerms of PaymentHandling Services & Rates

SECTION 9 - RULES AND REGULATIONS Page 70Booth ManagementDrones/Unmanned Aerial Vehicles（UAV）Electrical Suppliers and InstallationFire PrecautionsFreight/Material HandlingGood Neighbor PolicyLight ControlPhotography, Videotaping and SketchingSecurity

SECTION I - KEY INFORMATION

Exhibition VenueShanghai New International Expo Center (SNIEC)Address: No.2345, Longyang Road, Shanghai, ChinaPhone: +86 21 2890 6888; +86 21 2890 6666Website: www.sniec.net

Conference VenueShanghai Kerry Hotel Address: No. 1388 Huamu Road, Shanghai, ChinaPhone: +86 21 51016060Website: http://www.sh-kerryhotel.com/

Note: This is NOT a shipping address; do not send any exhibit or printing material to this address. Exhibitors are recommended to use a freight forwarder.

Show OrganizersNational Association of Broadcasters (NAB)1771 N Street, NW Washington DCwww.nabshow.com

National Base for International Cultural Trade (Shanghai) (TCDIC)Room 603, No. 523 Loushanguan Road, Shanghai, Chinawww.tcdic.com

Operations & Logistics Contact:Jinyu Ren+86 21 [email protected]

Sales & Sponsorship Contact:Ice Lee+86 [email protected]

Tina Yao+86 [email protected]

Official General ContractorShanghai Grand Events Convention & Exhibition Service Co., Ltd.Mercy LuTel: +86-21-54156181-8023Mobile: +86-13764737948 [email protected]

Official Engineer



http://www.nabshow.com/

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Shanghai Han Hai Exhibition Consulting Co., Ltd.Address: No. 2345, Longyang Road, Shanghai, Pudong New AreaTel: +86-21-28906633/34/35Fax: 021-28906000

Official Freight Forwarder, Customs and ShippingKuehne & Nagel Limited (China)

Mr. Rainsun ChengPhone：+86 21 26028667Mobile: [email protected]

Kuehne & Nagel Limited (US)Mr. Jerry NancePhone: +1 404-675-2916Mobile: +1 [email protected]

Hotel ServiceGrand China MICE（Shanghai）Co., LtdMr. Stephen QianPhone：+86-13636307869Mobile: [email protected]

Schedule

Move In**Sunday June 11, 2017 09:00-18:00Monday June 12, 2017 09:00-21:00

Move Out**Thursday June 15, 2017 15:30-21:00

Show DaysTuesday June 13, 2017 09:30-17:30Wednesday June 14, 2017 09:30-17:30Thursday June 15, 2017 09:30-15:30

Note: For show days, exhibitors may enter at 9:00 and must be clear by 17:30.

Badge Pick up (Please use your photo ID/business card to pick up your badge in the East Entrance Hall).

Exhibitors:Sunday June 11,2017 9:00-17:30Monday June 12, 2017 9:00-17:30


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Attendees: East Entrance Hall Open Hours

**Helmets and Safety BeltsAccording to new regulations at SNIEC, all exhibitors and contractors must wear a helmet on-site during move-in and move-out (indoor & outdoor). In addition, all personnel must wear safety belts when working on construction in a lift. Security guards at SNIEC will refuse entry onto the premises to anyone who is not wearing a helmet. All helmets and safety belts must be self-provided.

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Venue Map

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SNIEC Technical Specifications

Access Gates No. 3 & 8 of each hall: 5 m width x 7 m height Other gates of each hall: 5 m width x 4 m height

Admissible FloorLoad

3,300 kgs / sqm (33kN/sqm, for a single space of up to 50 sqm (3.3t/sqm))If there is any vertically vibrating part in the exhibit operation, the above mentioned floor load bearing capacity should be reduced at least by 50%.

Air Compressed Lower than 10 barVarious Outlets at 10mm (D), 19mm (D), 25mm (D)

Elevator No elevator available, one story construction

Emergency Lighting Provided

Fire Protection Automatic fire sprinkler system, fire detection & alarm system with riser, hose reel portable fire extinguisher, hydrant

Floor Space per Hall (Gross) 11,500 sqm

Flooring Concrete floor with hardener

Internet ISDN (128K), cable broadband network (max individual: 10m)

Lighting Level 250LuX (average)

Maximum Approved Construction

One-story booth: 5.5mTwo-story booth: 8.0m

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Height for RawSpace Booth Three-story booths or above are forbidden.

Power SupplyTelephone

5 line, 3 phase 380V / 220V 50HZLDD, DDD, IDD

Ventilation 16,000 m³ / hour x 21 = 336,000 m³ / hour

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SECTION 2 - LOCAL INFORMATION

Maps and DirectionsThe Shanghai New International Expo Centre (SNIEC) is located in the Pudong New Area of Shanghai and is easily accessible using a variety of transportation options. Metro Line 7,Huamu Road Station stops at SNIEC by the North Entrance (Use Exit 1 or 5). The public traffic interchange named “Longyang Road Station” offering buses, Metro Line 2 and Maglev Train is approximately 1000 meters from SNIEC. (Approximate 15 minute walk).

Hotels:Visit www.nabshowshanghai.com for further details

Official Hotel: Shanghai Pudong Kerry Hotel ★★★★★Address: 1388 Huamu Road, Shanghai, ChinaPhone: +86 21 51016060Website: http://www.sh-kerryhotel.com/

Other Hotels:

Bank/Credit Card System (Mastercard/Visa/Union Pay)ATM: SNIEC South Entre Hall

Bank Service Near SHICC

Agricultural Bank of ChinaNo. 1888 Long Yang Road,No. 321 Yu Lan Road, Shanghai+86-21-5045 2814

Bank of ChinaNo. 2000 Long Yang Road, Shanghai+86-21-5076 9612

China Construction BankNo. 348 Bai Yang Road, Shanghai+86-21-5045 0244

Industrial and Commercial BankNo. 257 Yu Lan Road, Shanghai+86-21-5059 1836

Business Center (Post office, telephone, fax, photocopying and Internet services)SNIEC Entrance Halls+86-21-2890 6075

Digital Print Service Ri FuWest side of SNIEC Hall E2+86-21-2890 6788

Electronics StoresMETRO mart(12 min. walking distance from SNIEC)No.383 Bai Yang Road+86-21-6892 8888

http://www.nabshowshanghai.com/

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Hardware/Stationery/Convenience StoreCarrefour(5 min. driving distance from SNIEC)No. 185 Fang Dian Road+800 820 0871

HospitalShanghai Renji HospitalNo. 1630 Dong Fang Road+86-21-5875 2345

Police Administration Office/ SNIEC Police StationEast side of SNIEC Hall W4 outside+86-21-2890 6024/6 +86-21-2890 6015

Plants/FloralYingxin Flower StoreSNIEC Halls W3-B1, E2-B3+86-21-2890 6290

Transportation - AirHongqiao AirportTicket & Enquiry Line: 86-21-96990

Pudong International AirportTicket & Enquiry Line: 86-21-96990

Transportation - RailShanghai Railway StationService Line: 86-12306Ticket Line: 9510 5105

Transrapid MaglevEnquiry Hotline: 86-21-289077

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SECTION 3 - SHELL SCHEME EXHIBITORSThis section contains guidelines for shell scheme exhibitors and a complete check list of forms for shell scheme exhibitors to complete. Exhibitors must complete and submit each form below by deadline in order to ensure the booth and electrical service will be provided. Additional furniture and service may be ordered as well

Checklist:

Deadline Description Form Compulsory/Optional Section Remarks

May 19 Submit free listing in

Show DirectoryForm 01 Compulsory 5 Submit Form to

Organizer

May 19 Submit exhibitorbadge form Form 02 Compulsory 5 Submit form to

Organizer

May 19 Submit visa invitation letter form Form 03 Optional 5 Submit form to

Organizer

May 19 Submit translation service form Form 05 Optional 5 Submit form to

Organizer

May 19

Submit form foradvertising in showguide and other promotion materials

Form 06 Optional 6 Submit form to Organizer

May 19Submit form for onsite advertising Form 07 Optional 6 Submit form to

Organizer

May 19 Submit hotel booking form Form 04 Optional 5

Submit form to Grand China MICE

May 19 Submit fascia boardform Form 08 Compulsory 7

Submit form toGrand Events Media

May 19 Submit furniture rental Form 09 Optional 7

Submit form toGrand Events Media

May 19Submit electrical appliances, gasand water rental

Form 11 Compulsory 7Submit form toGrand Events Media

May 19 Submit materials for censorship approval / /

Contact Kuehne + Nagel to make arrangements

May 19All seafreight must arrive at Shanghai Port

/ /Contact Kuehne + Nagel to make arrangements

May 19All airfreight must arrive at Shanghai airport


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Guidelines to Standard Shell Scheme Booth Exhibitors

Technical Specifications of Standard Booth

ITRM 9㎡ 18㎡Spotlight 2 4

Folding chair 2 4

Information counter 1 2

Waste paper basket 1 2

Power socket 1 2

Others

The booth is composed of aluminum bracket and white panel

Booth wall-to-wall carpet

Header with Chinese/English name of the exhibitor as well as the booth Number

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Standard Shell Scheme Booth Construction Details

ITEM CONSTRUCTION DETAILS

Ground Needle punched carpet

PanelWhite, 3.0m ht, aluminum metal (2500mmH x 1000mmW).Bearing no more than 4 kg for each panel.The panel size: 2340mmH×950mmW

Header

Size: 3000mmL×340mmH; 2200mm above the ground. Color: white panel with aluminum material.The header can be covered with a portrait design.The area to be seen: 2930mmL×200mmH

Words on the header

Both Chinese and English;Font Format of words may be adjusted to the size of header.Please fill in the words in FORM 08.

Electricity 100W long-arm spotlight*2, 500W/220V socket*1 (for 9㎡)

Add rentalRenting the furniture in advance and finishing the payment immediately are suggested.Please check FORM 09 for more information.

Notice

Booth installation and any changes must be made by professional staff with matched constructing material. Double-side booth is made with only two panels, and the other two sides are open.

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Special Notice to Shell Scheme Exhibitor1. Ownership of Furniture: Grand events have the ownership of all furniture. There will

be additional charge on furniture damaged or lost. 2. Attachment to Shell Scheme: No alteration or attachment to a shell scheme structure shall be made without the

approval of the official stand contractor. This includes the painting or wallpapering of its walls. No nailing or drilling will be allowed;

The exhibitors shall deposit RMB 200 for pasting poster on panel without permission, and the deposit will be returned after the exhibitor clean the panel. The organizer suggests using KT posters instead.

No heavy hanging on the panel. There will be aluminum pillar in the shell scheme booth. 3. Power Socket: The power sockets will only be used for displaying exhibits. The

exhibitors shall not use the power socket for its own lighting facilities. 4. Electricity, Water and Gas: Exhibitor shall apply additional electricity, water and gas

from the official general contractor. 5. Electrical Equipment: Exhibitors are required to mark electrical equipment on the

Form of Stand Layout. The official contractor will install at their discretion if they do not receive this stand layout before move in. On-site requests for re-positioning will be subject to a relocation charge of 50% on the rental price.

6. Water and Air Compressor: exhibitors must bring their own equipment with the appropriate equipment, and ideally to bring their own voltage stabilizer to protect the sensitive equipment.

7. Dissatisfaction of Installed Rented Furniture: please contact official contractor before show opening. Otherwise it will be considered accepted. Exhibitors are not allowed to install lamps or other facilities by themselves, which if necessary has to be done by the general contractor after application and payment by the exhibitor.

8. Order ManagementExtra order: All rental forms must be returned before the deadline of May 19,2017. The extra order will be confirmed by the formal invoice from the general contractor. If the exhibitors do not receive the invoice, the extra order will be seen as

an invalid order.Delayed orders: 50% surcharge will be imposed for orders received after May 19, 2017. Onsite Orders: 100% surcharge for relocation of items onsite after June 13, 2017Order Cancellation and Modification: All confirmed orders cannot be changed or

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canceled. There will be no refund for cancelling order or order modification.

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SECTION 4 - RAW SPACE EXHIBITORS

Raw Space exhibitors have contracted for open or base booth space that is larger than 36 square meters. Raw space exhibitors must submit their booth contractor’s information and their booth plans for approval. All forms and further information may be found in this section. Additional furnishings and services may be ordered from forms in Section 6. Shipping and customs information may be found in Section 7.

Deadline Checklist for Raw Space Exhibitors


May 19 Submit free listing in Show Directory Form 01 Compulsory 5 Submit form to

TCDIC

May 19 Submit exhibitors badges form Form 02 Compulsory 5 Submit form to

TCDIC

May 19Submit visa invitation form Form 03 Optional 5 Submit form to

TCDIC

May 19 Submit form for boothtranslator/temping Form 05 Optional 5 Submit form to

TCDIC

May 19

Submit form foradvertising in showguide and other promotional materials

Form 06 Optional 6 Submit form to TCDIC

May 19 Submit onsite advertising form Form 07 Optional 6 Submit form to

TCDIC

May 19 Submit hotel booking form Form 04 Optional 5

Submit form to Grand China MICE

May 19Submit raw space exhibitor application form

Form 10 Compulsory 7Submit form toGRANDEVENTS MEDIA

May 19Submit raw space booth design approval

/ /Submit form toGRANDEVENTS MEDIA

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May 19Submit building approval for indoor special stand design

/ /All exhibitors with booths 4.5 meters and higher must submit this form

May 19Submit electrical Appliances, gasAnd water rental


May 19Submit safety commitment of the erection contractor


May 19 Submit specialnotice form Form 13 Compulsory 7

Submit form toGRANDEVENTS MEDIA



May 19-22All sea freight must arrive at Shanghai port


May 19-22All air freight must arrive at Shanghai airport


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Guidelines for Exhibitor Appointed Contractors

Move In/Move Out Schedule

Move in:June 11, 2017 09:00－18:00June 12, 2017 09:00－21:00

Move Out:June 15, 2017 15:30－21:00

Notice to Exhibitor Appointed ContractorsThe exhibitors can appoint official general contractor or their own contractor to design their special booth. Prior to design the special booth, please read the rules and regulations of special booth management below carefully1. Exhibitor appointed contractor shall have legal qualification, engineering qualification,

human capital and materials to perform the construction activities during the show. The contractor should finish all work before the deadline.

2. All design proposals must be approved of by the official general contactor. Proposals should conform with all statutory requirements. Electronic drawings should be e-mailed to the official general contractor before May 19, 2017.

3. Height Restrictions: The maximum height of construction is 4.4m for one-story structure booths. The maximum height of construction is 8m for double storied booths. Exhibitors who build double-storied booth or one-story booths exceeding 4.4m should submit the booth layout to “HAN HAI” for approval from the local security and safety authorities, and pay additional fee accordingly.

4. Exhibitor appointed contractor shall submit all documents relevant to special booth construction to the official general contractor at [email protected] before May 19, 2017. The subject of E-mail should be named by “Booth number + Exhibitor name + Date”. The following documents must accompany the application:

Booth perspective drawing, in quadruplicate Plan of ground floor, in quadruplicate Plan of upper floor, in quadruplicate Elevations and cross-sections, in quadruplicate Cutaway view, in quadruplicate Electricity layout, in quadruplicate Sectional drawings, in quadruplicate Static test report or static load calculation, in duplicate Specification of construction together with the materials, in duplicate Copies of business license and qualification of contractor


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FORM13: Safety Commitment with Chapter5. Fire Safety: According to the Fire Department, all booth structures must use flame

retardant materials; wood structure booth must use the fire retardant coating. Prohibited is the use of flammable materials; stretched cloth, elastic cloth, top cap on booth. Lighting to booth must be equipped with fire extinguishers. Electric machines and electricity must be turned off before show closure every day. If not, ensure the safety pavilion will cut off the power supply. 24 hours of electricity should be ordered in advance.

Additional Payment for Raw Space Exhibitor1. Deposit: Raw space exhibitors should pay a deposit fee to the official contractor-

Grand Events to ensure that you will clear out your exhibition space at move-out. Please pay deposit RMB10,000 for area equal or under 100 sqm. Please pay deposit RMB 20,000 for area over 100 sqm. After the booth is dismantled and cleared out, the Hall staff will check the floor and if it is intact and clean, upon full dismantling of booth structure and no damage done to hall facility, Grand Events will return RMB10,000 or RMB 20,000 deposit within one month (30 days) after the exhibition ended.

2. Management Fee: RMB 30/sqm. The exhibitor shall fill in Form 12 regarding management fee of RMB 30/sqm, and send back to official general contractor.

3. Construction Certificate: RMB 30/each. Exhibitor appointed contractor for special booth should apply Construction Certificate in the Certification Center at SINEC South Square within 15 days before the exhibition. The raw space exhibitor shall apply for construction certificate, including: 1) the real-name authentication form for erection contractor （ Download address:

http://180.153.108.138/shexpocenter/download/.doc ） 2) Construction Certificate: RMB 30.00/badge. (Certification Center at SINEC South Square)

4. Transport Pass and Parking Rate：Vehicles must pay a fee and deposit in order to access the loading bay at SNIEC. A “Transport Pass” may be obtained at the SNIEC Certification Centre at SINEC South Square, or P7. Raw space exhibitor shall take the receipt of venue management fee, and receipt of deposits to apply for the transport pass; Shell scheme exhibitor shall take the exhibitor badge to apply for the transport pass. The fee is RMB 30 per entry and is good for 90 minutes. A deposit of RMB 300 will be charged for all vehicles entering the venue during move in and move out. The deposit will be refunded after showing the “Transport Pass” as well as the deposit receipt after the timely completion of the loading and unloading. Any loss or damage of the “Transport Pass” will be fined at RMB 50 per pass. The overtime charge will be levied at RMB 100 per vehicle per every half hour (The overtime charge for less than half an hour is also RMB 100). Parking rate is RMB 20/hour.

http://180.153.108.138/shexpocenter/download/.doc%EF%BC%892

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5. Overtime Rate: Constructor should have reasonable arrangements to complete the booth on time. If the exhibitors need to construct overtime, please inform the venue prior to 14:00 on that day. Overtime rate will be RMB 1,500/hour before 22:00 and RMB 2,800/hour from 22:00 to 8:00 the next day. The venue will not accept overtime application for less than one hour.

6. Furniture Rental Due Time and Extra Charge:　 Exhibitors should finish the order rental form to the official contractor before the deadline of May 19, 2017. After deadline, 50% surcharge will be imposed.

7. Audit fee: If the one layer booth height is over 4.4M, the exhibitor is advised to send the booth drawings to the official engineer HAH to check again. The audit price is RMB 25/sqm for one storey booth, and RMB 50/sqm for two storied booth.

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SECTION 5 – EXHIBITOR SERVICE FORMSThis section contains a complete list of forms for exhibitors to complete to have their image exposure to prospective attendees, and order additional service through vendors. Exhibitors must complete and submit each form below by deadline.


May 19 Submit free listing in Show Directory Form 01 Compulsory 5 Submit form to

TCDIC

May 19 Submit exhibitors badge form Form 02 Compulsory 5 Submit form to

TCDIC

May 19Submit visa invitation letter form Form 03 Optional 5 Submit form to

TCDIC

May 19 Submit form for boothtranslator/temping Form 05 Optional 5 Submit form to

TCDIC

May 19Advertising in showguide and other promotional materials

Form 06 Optional 6 Submit form to TCDIC

May 19 Submit onsite advertising form Form 07 Optional 6 Submit form to

TCDIC

May 19 Submit form for hotel booking Form 04 Optional 5 Submit form to

GrandChina MICE

May 19Submit raw space exhibitor application form


May 19 daw space boothDesign approval / /


May 19Submit building approval for indoor special stand design

/ /All exhibitors with booths 4.5 meters and taller must submit this form

May 19Submit electrical appliances, gasand water rental


May 19Submit safety commitment of the erection contractor


May 19 Submit specialnotice Form 13 Compulsory 7




May 19-22 All seafreight must arrive at Shanghai Port / /


May 19-22All airfreight must arrive at Shanghai airport


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FORM 01 / INFO ON EXHIBITOR GUIDE (COMPULSORY)

Deadline：May 19, 2017Please fax the completed form to 021-5273 1661 or email to [email protected]

Company Name（Chinese） . Company Name（English）* Providing company name for international buyers to search .

Address Postal Code .

Phone Number（Country Code+District Code+Phone Number） .

Fax（Country Code+District Code+Phone Number） .

Email Website .

Responsible Officer（Please specify the department and job title） .

Chinese introduction of company and exhibits:（within 150 words）Introduction of the company：

Introduction of the exhibits：

English introduction of company and exhibits:（within 150 words）Introduction of the company：

Introduction of the exhibits：

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FORM 02 / EXHIBITOR BADGE (COMPULSORY)

Deadline：May 19, 2017Please fax the completed form to 021-5273 1661 or email to [email protected]

● All exhitors’ staff at the show must have exhibitors badges.● Badges available for different-size booths:Booth space: 9-35sqm can apply for 8 badgesBooth space: 36-53 sqm, can apply for 18 badges Booth space: 54-107 sqm, can apply for 25 badgesBooth space: 108 sqm, 50 badges

● Please complete the following form and return it before deadline. Exhibitors can pick up their badges at Entrance Hall No. 3 during 9:00-17:30 from June 11 - 12, 2017.● Exhibitors shall not apply for exhibitor badges for non staff.● If you lose, break, forget to take your badge or change your staff, please apply for a new badge immediately .

● Additional charge of RMB 30 for extra badge applied on-site.● People under age of 18 are not permitted on trade show floor.

Booth Number

Company Name Name Job Title

● If space is not enough, please use it after copying.

FORM 03/ VISA INVITATION LETTER APPLICATION (COMPULSORY)

Deadline Line：May 19, 2017

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Please fax the completed form to 021-5273 1661 or email to [email protected]

The following steps are for international exhibitors to apply for Letter of Invitation.1. The organizer will issue electronic Letter of Invitation based on the information you fill

in at the application form2. If a hard copy original Letter of Invitation is needed, please submit your application at

[email protected], and apply for receiver-paid mailing service. 3. The visiting time, place, and purpose must be consistent with the exhibition general

information4. International exhibitors should have valid passports of countries with diplomatic

relations with China, and the passport should be valid for at least 6 months.

Name

Gender Nationality

Passport Number Date of Expiration

Entry Time Departure Time

Company Name

Position E-mail

Phone Number Fax

Company Address

Issued by

FORM 03/ VISA INVITATION LETTER APPLICATION (COMPULSORY)


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Booth Number： Phone Number： Fax ： . Company Name： . Address： . Responsible Officer： .Email： . Seal and Signature： . Date： .

FORM 04 / HOTEL RESERVATION (OPTIONAL)

Deadline：May 19, 2017Please email the completed form to [email protected]

NAB Show Shanghai Housing service c/o SHANGHAI YULEI MICE Co., LtdAddress: Room 607, NO.885 Renmin Rd,(S) Huangpu District Shanghai , ChinaE-mail:[email protected] ; Tel: +86-18321976530Contact：Henry Liu

No Hotel Name Hotel Information Room TypeRate

(Every Night） Remark

1

Jumeirah Himalayas Shanghai

Pudong Hotel★★★★★

No.1108,Meihua Road,Pudong New District+86 21 3858 0888 www.jumeirah.com

Superior Room（Single）（1 Bed）

13501. Rates include

service charge and VAT;

2. The single room includes 1 breakfast;

3. The double room includes 2 breakfast;

4. Free WIFI in room;5. Hotel to SNIEC

about 10 minutes by car.

Deluxe Room（Double）（2 Beds） 1500

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No Hotel Name Hotel Information Room TypeRate

(Every Night） Remark

2

Sheraton Grand

Shanghai Pudong Hotel

★★★★★

38 Pujian Road, +86-21-51016060www.sheratonpd.com

Superior Room（Single）

（1 Bed）980

1. Rates include service charge and VAT;2. The single room

includes 1 breakfast;3. The double room

includes 2 breakfast;4. Free WIFI in room

Superior Room（Double）（2 Beds）

980

3

Four Points by SheratonShanghai★★★★

No.2111, South Pudong Road，Pudong New District+86-21-50399999http://www.starwoodhotels.com/fourpoints


750

1. Rates include service charge and VAT;



4. Free WIFI in room

Superior Room（Double）（2 Beds

750

4 Grand Mercure Shanghai

Century Park★★★★

No.1199, Yinchun Road，Pudong New District


930 1. Rates include service charge and VAT;


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+86-21-51300000www.Grandmercure.com/


4. Free WIFI in room;5. Hotel to SNIEC about

10 minutes by car.

Superior Room（Double）（2 Beds）

930

5Ramada Plaza Pudong South

Hotel★★★★

No.938, Hunan Road，Pudong New District Shanghai+86-21-51051166www.maoyeramadahotel.com/

Standard Room（Single）（1 Bed）

5201. Rates include service

charge and VAT;2. The single room

includes 1 breakfast;3. The double room

includes 2 breakfast;4. Free WIFI in room.

Standard Room（Double)（2 Beds）

520

Remark:1. SHANGHAI YULEI MICE Co., Ltd is the official hotel service vendor for the 2017 NAB

Show Shanghai and will process all hotel reservations by E-mail. Hotels will not accept direct reservations. The earlier you make your reservations, the better your chance of receiving your first choice hotel.

2. Hotel Rules: If you arrive at the hotel after 18:00, please remark this in the Hotel Reservation form, otherwise your reserved room will be cancelled after 18:00. Check-out rules: The latest check-out time for each hotel is 12:00. If you check-out between 12:00 to 18:00, the hotel will charge half of the rate. If you check out after 18:00, the hotel will charge the whole day rate. When you check-in, the hotel will allow you to provide credit card information to guarantee extra fees in the hotel. All fees (except room charge) will be paid by your credit card after it has been guaranteed.

3. Booking Confirmation To provide the Completed Hotel Reservation Forms with guest information to

SHANGHAI YULEI MICE Co., Ltd before Friday, May 19th 2017. All requests received will be assigned on a space available basis. Scheduled to be successful or not, we will inform you by email in 48 hours.

Within a week after you receive a hotel booking confirmation letter from SHANGHAI YULEI MICE Co., Ltd by email, you will need to pay all rooms rate to our designated account.

When you have completed the payment, please mail the payment voucher to us at e-mail：[email protected]

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Delayed payment: we will automatically cancel the corresponding scheduled hotel, if you do not submit yor payment one week after the deadline.

Bank details:Account Name SHANGHAI YUSI PROPERTY MANAGEMENT Co., LtdBank Name Bank of NanJingAccount Number 03100120210000754Bank Address No.228 South Xizang Road

4. Cancellation Rules: Due by 19th May 2017 (include 19th May), we’ll not receive any compensation; Between 19th and 29th May 2017 (include 19th May), we’ll receive half of the rate

you have paid as compensation. After 29th May 2017, we’ll receive all rate you have paid as compensation.

5. New confirmations detailing your change will be issued. SHANGHAI YULEI MICE Co., Ltd can be reached by E-mail before 19th May 2017. After we receive the payment, we will provide the hotel booking invoice as soon as

possible. If you are not satisfied with the hardware facilities or software services of the hotel

you are staying, please contact our staff and we will properly solve your problem.

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Hotel Reservation Form

Company Name 　Main contact name 　Tel 　E-mail 　

Hotel Choice

1st Choice 　2nd Choice 　3rd Choice 　　Name Gender Room

TypeRoom Amount

Check-in Date

Check-out Date Mobile

　　　　　　　　　　　　　Other Request

Please mail to: [email protected] no later than the Deadline：May 19, 2017

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FORM 05 / TRANSLATION SERVICE (OPTIONAL)

Deadline：May 19, 2017Please fax the completed form to 021-52731661 or email to [email protected]

Available Translation Service is Listed Below:

Position Type Expenses /RMB /Per day(exhibition time)

English Interpretor RMB 1200

Senior English Interpretor RMB 1400

Other Language Interpretor RMB 1500

Booth Assistant (Chinese language) RMB 500

Translatiom Service Reservation:

Position Language Time Number Total Expenses

Service Reservation Notice：1. Working hours for translation staff: 09:30-17:30。2．Additional RMB 200 is needed for foreign currency wire transfer.**On-site application depends on availability

Payment MethodAfter the confirmation of the application, please remit the expenses to the following bank account:

Account Name Shanghai Huizhan International Cultural Device Exhibition Co. Ltd

Deposit Bank Shanghai branch of China Merchants Bank, Tianshan sub branch

Account Number 1219 1669 733 2401


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Bank Address No. 755 ， Loushanguan Road ， Changning District，Shanghai

Swift Code CMBCCNBS

Booth No.： Phone： Fax ： . Company Name： . Address： .Contact Person： .email： .Company Chop & Signature： .Date： .

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SECTION 6 – FORMS FOR ADVERTISING OPPORTUNITIES

FORM 06 / SHOW CATELOGUE, PRINTINGS, ONLINE ADVERTS (OPTIONAL)


Show Catalogue：please mark in the symbol ○

○ Back Cover <CMYK>

210 mm * 285 mm Single page RMB 25,000

○ Inside Front Cover <CMYK >


○ Inside Back Cover <CMYK >


○ Double Spread <CMYK >

420 mm * 285 mm Cross page RMB 17,000

○ Inside Page <CMYK >


Printing Material：please mark in the symbol ○

○ Advertising on Visitor Ticket

210 mm* 95 mm Per 10,000 RMB 12,000

○ Advertising on Show Guide

210 mm* 140 mm Per Page RMB 20,000

○ Advertising on Badge

Exclusive RMB 30,000

○ Card Lanyard Exclusive RMB 30,000

○ Advertising on Bag Exclusive RMB 20,000

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Notice:1. Printing material：CMYK electronic document. Image type: JPEG, TIFF, PDF. Pixel：

300dpi2. As for advertising on the cover page, it is available on a first come first served basis 3. Please pay half of the charge as down payment while making the reservation, and the

rest has to be paid while sending advertising materials.4. Deadline for Show Guide and printing materials is May 19, 2017. 5. Advertising materials on the website have to be handed in within a week after paying f

ees. Booth No.： Phone： Fax ： . Company Name： . Address： . Contact Person Email： .Company Chop & Signature Date： .

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FORM 07 / ON-SITE ADVERTISING (OPTIONAL)


Advertising Content Details Price

Large outdoor mobile standing signSize：8m×5mHMaterial：Truss InkjetLocation：North Square

$3800/each（No covered edge）$4800/each（Covered edge）

Hanging flag at the corridorSize：5m×0.7mHMaterial：double side inkjetLocation：where the exhibition hall is conjuncted with the corridorQty：no more than 10 at each corridor

$3800/ 10pic$2400/ 5pic

Corridor turning mobile Standing SignSize：8m×3mHMaterial：Truss InkjetLocation：where the exhibition hall is conjuncted with the corridorQty：no more than 4 at each corridor

$2400/ each

Large mobile Standing SignSize：8m×3mHMaterial：Truss InkjetLocation：Square in the exhibition hall

$2000/ each

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FORM 07 / ON-SITE ADVERTISING (OPTIONAL)

Large triangle standing signSize：1.5m×3mHMaterial：Truss InkjetLocation：Square in the exhibition hall

$3200/each（three sides）

Advertising on the floorSize：the hall at entrance 2: 3m×2m; inside the exhibition hall : 2m×2mMaterial：Movable self-adhesive vinylLocation：the hall at entrance 2; inside the exhibition hall

$1250（the hall at entrance 2）/piece$550（inside the exhibition hall）/piece

hanging flag above the boothSize：no wider than the booth; at least 6 meters hight above the floorMaterial：InkjetLocation：inside the exhibition hall

$280/sqmNotice：the hanging flag has twosides, and the total area includesboth sides. Each side covers at least 6 sqm

Notice:1. Requirements for the material：black and white advertising – positive, CMYK advertisi

ng –color separation and proofing。2. All advertising is available on a first come first served basis3. Minimun output requirements for all images are the ratio of 1 to 1.4. Please pay half of the charge as down payment while making the reservation, and the

rest has to be paid while sending advertising materials.5. Customers who need our assistance to output color seperation have to pay rmb 500 a

s production costs.6. Deadline for advertising materials: May 19, 2017.

Booth No.： Phone： Fax ： .

Company Name： . Address： . Contact Person： email： . Company Chop & Signature： Date： .

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SECTION 7 – CONSTRUCTION FORMS


May 19 Submit Fascia Board Form 08 Compulsory 7Submit form toGRANDEVENTS MEDIA

May 19 Submit Furniture Rental form Form 09 Optional 7


May 19Submit Raw Space Exhibitor Application form


May 19 Raw Space BoothDesign Approval / /


May 19Submit Building Approval for Indoor Special Stand Design

/

Compulsory for exhibitors with booths 4.5 meters and higher

/ Submit to Han Hai for approval

May 19Submit Electrical Appliances &Gas & Water Rental


May 19Submit Safety Commitment of the Erection Contractor


May 19 Submit SpecialNotice Form 13 Compulsory 7


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FORM 08 / FASCIA BOARD (COMPULSORY)

Deadline: May 19, 2017Please email the completed form to Shanghai Grand Events Convention & Exhibition Service Co., Ltd. Mercy LYU [email protected] Tel: +86 21 54156181-8023 Fax: +86 21 64367830

Booth number： .Company name (less than 28 English words and 15 Chinese words, including the blank space and the punctuation)Chinese name: .

English name: .

I have read it carefully。 ____________

Signature/seal

Year Month DayTips:1. Please print it or complete in block letter.2. Shell Scheme Booth must return the form;3. If we don’t receive your Fascia Board details before the above deadline, we will

arrange the fascia board according to the information supplied by Organizer.4. If you make any changes on the Fascia Board on-site, you will need to pay the

extra charge (RMB100 for each).5. The production cost is RMB100/piece. The logo must not be larger than 200mm *

200mm.6. If you want to put your logo on the Fascia Board, please send a sample to us

before the deadline.

Booth No.： Phone： Fax ： .

Company Name： . Address： . Contact Person： email： .

Company Chop & Signature： Date： .

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FORM 09 / FURNITURE RENTAL (OPTIONAL)


Item Name (measure mm) Price (RMB) Quantity Total price(RMB)

01 Information Counter 120

02 Lockable Cupboard 150

03 Square table 120

07 Rectangular table 150

04 Glass round table 150

05 Folding chair 40

06 Black Leather Arm Chair 90

08 Bar Stool 120

09 Table showcase 350

10 Tall showcase 580

11 Flat Shelf/ Sloped Shelf 70

12 Folding Door (lockable) 250

13 Shelf Rack 360

14 Magazine Rack 150

15 Wastepaper Basket 15

16 Panel 60

17 Drinking (include 1 bottle ) 300+300

18 Carpet/sqm 35

19 100W long arm spotlight 150

20 300W floodlight 420

21 40W Fluorescent light 120

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22 Socket 120

23 42” LED 2000+1000

24 Storage room(1M*1M) 360

25 Storage room(1M*2M) 500

26 Single sofa 660

27 Double sofa 1200

28 Wooden tea table 150

Booth No： Phone： Email： .

Company Name： . Address： . Contact Person： Fax： . Company Chop & Signature： Date： .

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FORM 10 / RAW SPACE EXHIBITOR APPLICATION FORM (Compulsory (if using non-official booth contractor))


Raw space exhibitors must submit to the official contractor the following form. All booth design (Specify the height and decoration materials) must be submitted to the official contractor before May 19, 2017.

Fill in the information:

Exhibitor’s Details: 　Exhibiting Company Name：　Booth Number：　 Booth Size：　Height：Contact Person：　 Tel：　Contractor’s Details：Contractor’s Name：Address：Contact Person：　 Tel：　FAX：　 Mob：　

FORM 11 /ELECTRICAL APPLIANCES & GAS & WATER RENTAL (Compulsory (if using non-official booth contractor))

Compulsory (if using non-official booth contractor)Deadline: May 19, 2017Please email the completed form to Shanghai Grand Events Convention & Exhibition Service

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Co., Ltd. Mercy LYU [email protected] Tel: +86 21 54156181-8023 Fax: +86 21 64367830

Power Point-For Use (50% additional for outdoor) application Price(RMB) Unite Quantity Total Price

(RMB)

15 A/380V 1,300 individual Period

30 A/380V 2,000 individual period




Water use in the hall (50% additional for outdoor)

Water supply for booth(with 10m pipe ￠ 15mm, water pressure: 4kg/cm2)

3,200 individual period

Water supply for machine(with 10m pipe ￠ 20mm, water pressure: 4kg/cm2)

4,800 individual period

Air compressor in the hall （ not allowed outdoor)

0.5HP-5HP (≤0.4M3/ Min & 8-10kgf /cm2) , Ø 10mm, 4,800 individual period

6HP-10HP (≤0.9M3/ Min & 8-10kgf /cm2) , Ø 19mm, 5,600 individual period

10 Bar, 1m3/Min, Ø 25mm 6,400 individual period

Telephone (wifi)

Local DD 1,000 line period

Domestic DD （ RMB1000 for deposit ） 1,300 line period

FORM 11 / ELECTRICAL APPLIANCES & GAS & WATER RENTAL (Compulsory (if using non-official booth contractor))

Hanging Point (The specific number of hanging point will be confirmed by

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the exhibition facilities department according to the position of the pavilion, please submit your requirements before deadline and it will be charged after the number confirmed)

Hanging Point 2400 individual period

Hanging Banner ≤5sqm,per side 4800 One surface period

Hanging Banner >5sqm, per side 960 per SQM period

Management （ Special ground required） 30 per SQM period

Notes:1. All electrical rental orders must be set up by the designated service provider, 220V sing

le phase socket cannot be used for lighting feeder.2. The exhibitors who rent three phase socket please send the location map of the socket

to Shanghai Grand Events Convention & Exhibition Service Co., Ltd. no later than May 19, 2017 . If the socket needs to be replaced, extra fee will be charged.

3. All orders for payment will be charged by Grand Events Convention & Exhibition directly.

4. Above prices are subject to the new prices of the exhibition hall 5. Late orders (received after May 19, 2017) will be subject to 50% surcharge of the total

amount.6. Late orders (received after June 10, 2017 ) will be surcharged 100% surcharge of the t

otal amount.7. All order payments will be made in the following three ways:

Cheque to Grand Events Cash as RMB Transer through the internet

Account Name： Shanghai Grand Events Exhibition Co.,Ltd.

Account No： 3100 1551 7000 5000 6782

Bank Name: China Construction Bank Corporation Tianlin Branch

FORM 11 / ELECTRICAL APPLIANCES & GAS & WATER RENTAL (Compulsory (if using non-official booth contractor))

Bank adress: No.16 Tianlin Road, Xuhui District, Shanghai

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Swift Code: PCBCCNBJSHX

8. Full payments must be settled. Orders without remittance will not be processed.9. The above price is for the rental of the entire exhibition.10. Notices for furniture rental and power supply unit:

All items are for rental only, items must be kept intact. About water and gas, exhibitors are required to be responsible for connecting to a

regulator. Exhibitors who have particularly sensitive equipment, it is recommended to install

the regulator to control voltage. Exhibitors who need special temperature and pressure on the water must provide

their own device. Any dissatisfaction with the rental furniture and fittings must be noticed one day

before the exhibition, otherwise it is regarded as in good condition. Exhibitors are not allowed to have unauthorized installation of spotlights and

fluorescent, if special lighting is needed please contact the official contractor. Exhibitors must have the map indicating the location of the power sockets and

other facilities, if exhibitors do not provide installation drawings before the deadline; we will determine the location and any move afterwards will be charged.

Exhibitors must get ready the concerned equipment if they have special requirements.

Exhibitors must inform the official contractor of any dissatisfaction before the opening of the Show, otherwise they will be seen as with no dissatisfaction.

Exhibitors are not allowed to fix the spotlights by themselves and the contractor will help do it. Location of facility is needed to be returned before the show, otherwise any changes onsite will incur charges.

Booth No： Phone： email： .

Company Name： . Address： . Contact Person： Fax： . Company Chop & Signature： Date： __________________

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FORM 12 / NETWORK APPLICATION FORM ( Compulsory (if using non-offici al booth contractor) )


Wire line , 3000 deposit additional for outdoorUnit

price (RMB )

Quantity

10M Fiber-bed Broadband 5,300 line period

Exclusive line , 3000 deposit additional for outdoor







Other services

International Directional Acceleration（10M） 14,500 individual period

International Directional Acceleration （ Below 50M） 29,000

individual period

Booth Monitoring Service, the Global Platform

(720HD , Theft and Robbery Insurance for 10000) 2,700

individual period

AP Installation Services 22,500 individual period

Notes:1. Above prices are subject to the new prices of the exhibition hall 2. Late orders (received after May 19, 2017) will be subject to 50% surcharge of the total

amount.

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3. According to the broadband of the network, the pavilion will decide if you can rent depend on the actual situation, and 100% surcharge will be charged.

4. All order payments will be made in the following three ways: Cheque to Grand Events Cash as RMB Transer through the internet

Account Name： Shanghai Grand Events Exhibition Co.,Ltd.

Account No： 3100 1551 7000 5000 6782

Bank Name: China Construction Bank Corporation Tianlin Branch

Bank adress: No.16 Tianlin Road, Xuhui District, Shanghai

Swift Code: PCBCCNBJSHX

5. Full payments must be settled. Orders without remittance will not be processed.6. The above price is for the rental of the entire exhibition.7. 1. All items are for rental only, items must be kept intact.

2. About network equipments, exhibitors are required to be responsible for connecting to a regulator.

3. Exhibitors who have particularly sensitive equipment, it is recommended to install the regulator to control voltage.

4. Exhibitors must have the map indicating the location of the network equipments and other facilities, if exhibitors do not provide installation drawings before the deadline; we will determine the location and any move without authorization will not be opened.

Booth No： Phone： email： .

Company Name： . Address： . Contact Person： Fax： . Company Chop & Signature： Date： __________________

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FORM 13 / SAFETY COMMITMENT OF THE ERECTION CONTRACTOR (Compulsory (if using non-official booth contractor))


Safety Commitment of the Erection Contractor

The Contractor shall strictly abide by the laws, rules and regulations on work safety, fire safety and labor protection promulgated by the state and Shanghai municipal governments and relevant administrative departments.

The Contractor is responsible for educating its on-site workers on work safety, ensuring that the workers carry all relevant work permits, and that all its workers work with their helmets on and, when working at heights above 2 meters, wear safety harnesses. The Contractor shall urge its transport staff to work according to all relevant safety regulations, and take protective measures to ensure work safety and fire safety according to regulations. The Contractor shall designate a person, who shall be readily recognizable at the site, to take charge of on-site day-to-day safety supervision of the facilities and equipment in and out of the exhibition hall, and facilitate the checking and supervision of the SNIEC’s staff on the improvement work.

During work execution, the Contractor shall strictly follow the SNIEC’s rules on work safety and fire safety and shall bear all responsibilities and consequences in result of the failure of the stipulated rules.

For work at height, the worker shall be a holder of a work-at-height permit or other relevant qualifications and take all appropriate safety measures. Should there be any accident, the Contractor shall bear all responsibilities, liabilities and consequences.

During work execution, the Contractor shall keep the constructions, structures, facilities, equipment, and fittings in the exhibition hall clean and well protected. Should there be any damage or pollution, compensation shall be made according to the SNIEC’s “Damage Price List of Constructions and Structures” and “Damage Price List of Facilities, Equipment, and Fittings”.

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FORM 13 / SAFETY COMMITMENT OF THE ERECTION CONTRACTOR (Compulsory (if using non-official booth contractor))

Fire and explosion prevention rules shall be strictly observed. Smoking is prohibited in the exhibition hall. No explosives and inflammables (such as paint, banana oil, dimethyl benzene, etc) may be taken into the exhibition hall. No fire, electric stove and welding equipment may be used within the exhibition hall.

Materials must not be stored at the fire exits. All fire exits, safety passages, and common walkways must be kept free of any obstructions.

During work execution, no action shall be carried out that may affect the structures and safety of the building.

Workers must not undertake other transport tasks that are irrelevant to the designated exhibition, or solicit work from other concurring exhibitions.

The Contractor must not subcontract the work of exhibition booth erection or dismantling to individual persons, other private entities or entities that do not carry legal person status and relevant certifications.

The Contractor must not use the materials and facilities for improvement that have been expressly banned by national laws and regulations. Should there be any consequences due to the Contractor’s failure to follow the aforementioned rules, the Contractor will be liable for punishment from the SNIEC, the sponsors of the exhibition, and the security staff of the exhibition hall, and bear all possible resulting economic and legal liabilities.

Any violations, the Contractor shall accept the responsibility for the Center, the Organizer and the venue.

Booth No.： . Company Name： . Seal of the Contractor： . Signature of the Person in Charge： . Date: / / (DD/MM/YY)

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FORM 14 / SPECIAL NOTICE (Compulsory (if using non-official booth contractor))


Special Notice

Dear Exhibitor and Contractor:In order to have a good conduction of the exhibition avoiding any damage and losses, here are some rules for notice:1. All the design drawings must be checked by SNIEC and HAH. together with the

Important Notice of Special Booth Drawings, otherwise booth construction will not be allowed.

2. Once the drawings are approved, please build the booth strictly according o the drawings. Any unauthorized changes are not allowed.

3. To choose the contractor that has qualifications and good reputation and obeys the rules.

4. For onsite safety, we will have strucuture engineers to patrol the exhibition hall. If they find any safety problems, modification notices will be issued. the resulting consequences shall be born by the contractor.

5. All documents including but not limited to “the Rectification Notice", "Letter of Commitment on Onsite Construction Safety", "Confirmation of Responsibility", signed by the booth contractor are understood to have been authorized by the Exhibitor, unless the Exhibitor informs the Hall Management otherwise in advance.

-----------------------------------------------------------------------------------We here confirm receipt of and fully understand the Special Notice and Management Rules of Raw Space Booth atta 1..

Signature & Company Chop： . Date: .

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Atta 1: Management Rules of Raw Space Booth

For exhibition safety, all constructors follow management rules, in order to participate in the design, construction, and demolition of the exhibition booth to conduct a unified audit and supervision.

The construction procedures before move-in:1. For booth over 4.5M high (including 4.5M), the design drawings must be checked with

HAH. For booth less than 4.4M high the drawings need to be checked with the general contractor. Needed drawings including: Booth perspective drawing (one front-side & two sides) Floor plan Structural drawing with dimensions Detailed booth materials checklist Facilities location Side elevation Booth material detail list related specifications Structure diagram: all drawings shall be made to indicate the size of the beam and

column axis and the size of all the materials used in the structure.2. A copy of all the documents, special work permit for the record sent to the contractor.3. All the contractors must pay for the deposit, which will be returned at the end of the

Show if no violations occur during the Show.

Regulations on Construction of Raw Space Both:1. All raw space booths must be made of material that is difficult to burn or flame

retardant.2. Material strength must meet the requirements of the load, overall stability and local

stability of the booth structures.3. The construction unit to build the booth is not allowed to be beyond the booth area.4. For safety the structure of the glass decoration should have eye-catching logo.5. Ensure the sound column diameter is 100mm and the bottom welded firmly. 6. Main body not less than 120mm, wall of over 6m length requires cross beam to

support7. For any booth with a stage over 1 to 2 meters high or with double or multi-story

structure the contractor must provide detailed structural drawings approved and singed by a chartered architect and build the booth with skilled workers.

8. Double or multi-story booth must have fire extinguishers, one per 36 sqm.9. Adjacent back walls must be properly decorated.10. Full sealed ceiling is not allowed. No more than 50% sealing is allowed.

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11. Nail, glue, painting, drilling, posters are not allowed on the ground or the walls of the hall.

12. Fire fighting facilities, electrical equipment, emergency exits or other passages are not allowed to block.

13. Do not use flammable and explosive materials, and painting, paint, etc.14. In aerial work, safe lifting and the operation platform and safety belt are required.15. During the Show time, contractor staff should be on site to deal with problems in time.16. Contractors who have received Booth Rectification Notice must inform the Hall

management of the rectification work..17. The contractor should have a person on site responsible for fire, anti-theft and other

security work.18. Don’t use power saws, electricity, gas welding and other fire operation.19. Materials used must meet the requirements of the national environmental protection

and fire.20. Tube wall of less than 0.8mm in diameter and severely corroded structural parts are

not allowed.

Outdoor space building regulations:1. Use of the outdoor space must be confirmed by the Hall Management in advance.2. Provide booth structure drawings and qualification certificate3. Make allowance for unsafe factors due to wind, rain and other natural phenomena4. Do not build beyond the parameters of the booth (eg. name, logo, light box and

posters)5. Any outdoor electrical appliances used must be rainproof with necessary leakage

protection device in place.6. The structural strength of the design should meet the requirements of different kinds of

load intensity.7. Material meets the requirements of national environmental and fire protection.8. Tube wall of less than 0.8mm in diameter and severely corroded structural parts are

not allowed.

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Atta 2: Real-name Authentication Form

Real-name Authentication Form for Booth Contractor and Transport Contractor

Company Name：Company Address:：Zip Code:：Person in Charge of the Work:：Tel (Including Area Code):

Mobile Number

Identity Card Number

Email Address

Person in Charge of the Site

Mobile Number

Person in Charge of Safety

Mobile Number

Please copy in block letters the following text:

I have fully understood the contents of the Safety Commitment. I am committed to

strictly obeying the rules set out in the Safety Commitment. Should there be any quality,

fire, or safety problems due to workers on behalf of whom I have applied for relevant

permits and passes, I and my company shall bear all resulting economic and legal

liabilities.

Company Seal: Signature of Person in Charge of the Work: .

Date: ______ / ______ / __________ (DD/MM/YY)

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Atta 3: Flow Chart of Applying for Certificates from SNIEC

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Atta 4: Map of Certificates Issuing Counter and Truck Parking Lot

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Atta 5: Map of Driving Circuit

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Kuehne & Nagel Ltd.Life Hub at Daning Office Tower, Block 1, 11-16F 1868, Gong He Xin Road,Zhabei District Shanghai 200072Telephone: (86-21) 26028524Telefax: (86-21) 33870200-524E-mail: [email protected]

德迅中国货运代理有限公司中国上海市共和新路 1868 号第一幢 11 楼邮政编号：200072

电话：(86-21) 26028524

传真：(86-21) 33870200-524E-mail: [email protected]

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SECTION 8 - SHIPPING GUIDE

NAB Show Shanghai has partnered with Kuehne+Nagel Ltd as our official freight forwarder, customs broker and shipping vendor. Kuehne+Nagel is solely responsible for handling all international shipments in and out of the air and sea ports and in and out of the Shanghai New International Expo Cneter (SNIEC).

You may hire Kuehe+Nagel to ship your freight by air or sea, or you can select another company. However, as the official freight forwarder for NAB Show Shanghai is the ONLY company that may move your freight in and out of SNIEC. For details rules and regulations for shipping, please refer to “Freight and Material Handling” in Section 8. The following pages provide deadlines, costs and shipping instructions for shipping goods to NAB Show Shanghai

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June 13-15, SNIEC, Shanghai, ChinaDear Sir/Madam

Please find attached our tariff and instructions for above-mentioned event. Our shipping manual will assist you in the correct and timely dispatch of your exhibits. Please do not hesitate to contact us if you require clarification on any points.

C O N T E N T S

ARRIVAL DEAD LINES / TIME SCHEDULE·······································61

DOCUMENTS / CONSIGNMENT················································61

PACKING / FUMIGATION·······················································62

CASE MARKING······························································63

PROHIBIDED GOODS·························································63

CENSORSHIP - CATALOGUES & PUBLICITY MATERIALS·························63

HAND CARRIED EXHIBITS·····················································64

EXHIBITION CLOSING PROCEDURE···········································64

SOLD EXHIBITS····························································64

INSURANCE & LIABILITY······················································65

TERMS OF PAYMENT·························································65

GENERAL CONDITIONS·······················································66

HANDLING SERVICES & RATES················································66

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ARRIVAL DEAD LINES / TIME SCHEDULE

SEAFREIGHT Arrival of Seafreight Shipments at Shanghai Port 19-22 May 2017

AIRFREIGHT Arrival of Airfreight Shipments at Shanghai Airports 19-22 May 2017

Any delay with above mentioned arrival dates would be subject to 30% late arrival surcharges on our rates. Whilst every effort will be made to clear the cargo to the exhibition prior to the opening, no guarantees can be given. Surcharges will apply regardless of the delivery date to your booth.

DOCUMENTS / CONSIGNMENT

For SEAFREIGHT SHIPMENTS please prepare following documents:

1. List of Exhibits Form 3 sets (see attached Form) 2. Carnet ATA for temporary imports3. Original Bill of Lading 1 Original4. Original Fumigation Certificate or “Non-Wooden Packaging declaration”5. Copy of Insurance Policy

Consignee on B/L: KUEHNE & NAGEL LIMITEDLife Hub at Daning Office Tower, Block 1, 11-16F

1868, Gong He Xin Road, Zhabei District Tel: +86 21 26028667 Fax: +86 21 33870206

Notify on B/L: Same as consignee

Service on B/L: “FREIGHT PREPAID” for LCL / FCLplus “CY/CY” for FCL

Cargo dispatched under “freight collect” basis will be paid on your behalf plus 10% outlay commission!

Additional charges of RMB 1000.00/consignment will apply for wrong consignee details!

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For AIRFREIGHT SHIPMENTS please prepare following documents:

Please attach to the Original Master Airway Bill:

1. List of Exhibits Form 3 sets (see attached Form) 2. Carnet ATA for temporary imports3. Original Fumigation Certificate or “Non-Wooden Packaging declaration”4. Copy of Insurance Policy

Consignee on MAWB: Sinotrans Air Transportation Development Eastern Co., Ltd. O/B Kuehne & Nagel Shanghai

No. 301 Hai Tian Yi Road, Pudong, Shanghai, China Attn: Ms. Zhaoxin Tel: 86 21 68853718

Notify on MAWB: KUEHNE & NAGEL LIMITED Life Hub at Daning Office Tower, Block 1, 11-16F

1868, Gong He Xin Road,Zhabei District Tel: +86 21 26028667 Fax: +86 21 33870206

Service on MAWB: “FREIGHT PREPAID”

Cargo despatched under “freight collect” basis will be paid on your behalf plus 10% outlay commission!Additional charges of RMB 1000.00/consignment will apply for wrong consignee details or shipments arriving under house airway bill.

PACKING / FUMIGATION

WOOD PACKAGING MATERIALS (also pallets) have to be FUMIGATED with methyl bromide or Heat treatment of minimum wood core temperature of 56° C/133° F for a minimum of 30 minutes. All wooden material has to be marked legible and permanent. The mark must be approved by IPPC (International Plant Protection Convention). Original fumigation certificate issued by government authorities at origin must be attached to the Original Bill of Lading or Master Airway Bill. Failure to comply will result to problems with the customs clearance, delays at the delivery and high fines.

Temporary exported items by carnet ATA and permanent exported items have to be packed and shipped completely separately otherwise the cargo will be stucked at customs.

Please ensure your equipment is packed in strong, waterproof packing cases, which lends itself to being re-packed after the exhibition. Please bear in mind that your exhibits will be in transit for long periods both to and from the exhibition, and that

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cartons are not suitable to withstand the constant handling that takes place during transhipment. Outdoor-/Open air handling is sometimes inevitable, even if it rains.

Insufficient packagingKuehne & Nagel Limited is not responsible for any damages or loss if the shipments are packed insufficient.

CASE MARKING

Case markingAll cases being sent to the exhibition must be marked as follow:Exhibition Name : NAB GIX 2017

c/o Kuehne & Nagel Ltd. / KN Expo Service Exhibitor :Booth No. :Case No. :Gross Weight :Dimensions in cm :

(Please use our attached label)

PROHIBITED GOODS

Due to the customs restrictions please be so kind to not send any of the following items:

Do not include food products, alcoholic beverages, arms, explosives, fireworks, tobacco, pharmaceuticals or products made from animal parts or of endangered species materials in your shipment. Please contact KN for further information and clarification whether goods can be imported or not.

The above-mentioned list is not exhaustive and subject to change at any time by operation of law. In all instances, the approval of import permits/licenses is solely at the discretion of the relevant government authorities at the destination country and we cannot be held responsible for their refusal to grant such permits, even if the goods have already arrived at the destination port.

CENSORSHIP - CATALOGUES & PUBLICITY MATERIALS

The Ministry of Foreign Economic Relations and Trade in China stipulates that all advertising materials (like printed matters and giveaway items) and technical information materials in all media shall be allowed display or use at the exhibition only after customs has inspected and approved the censorship clearance.

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Exhibitors are requested to submit samples of literatures (2 copies each) and souvenirs (2 each) to Kuehne & Nagel Shanghai with a List of Exhibits (LOE). All these materials will be handed over to the Chinese Customs for inspection in advance. These materials should arrive Kuehne & Nagel Shanghai Office by courier no later than 19 May 2017. In addition, exhibitors are advised that brochures, giveaways and souvenirs are subject to import duties as assessed by the Chinese Customs which must be payable on entry.

HAND CARRIED EXHIBITS

Exhibitors are strongly advised not to hand-carry goods for this exhibition as it could be detained by the Chinese Customs at the airport, Exhibitors should immediately hand over the detention receipt and the duly filled List of Exhibits to our staff at the fairground to arrange for import of the goods from the airport. These exhibits will then have to be returned as a shipment. For hand-carried item arrival Shanghai airport terminal, our handling charges will be RMB 4500.00 / consignment / exhibitor.

EXHIBITION CLOSING PROCEDURE

Prior to the move-out days, exhibitors will be given a 'Disposal Instruction Form' to fill in based on the List of Exhibits (LOE) given at time of entry of goods into China. Exhibitors are required to advise Kuehne & Nagel if the goods will be re-exported, sold or disposed, as applicable.

Please fill out and return the Instructions for Disposal of Exhibits together with the List of Exhibits to us at least 3 hours before closing. If exhibitors fail to give explicit instructions no Customs formalities can be carried out, and their exhibits will be left to Customs disposal, all charges being for the exhibitors’ account.

SOLD EXHIBITS

All sold exhibits have to be removed to a customs bonded warehouse until the necessary domestic customs formalities have been finalised. From the time your exhibits are placed in bonded storage Kuehne & Nagel Shanghai will not be able to assist in the handover protocol of sold commodities. Your buyer will be responsible for the presentation of the necessary documents to customs so that temporary status can be converted to a permanent customs entry.

There are only a small number of Chinese companies that are granted with import/export licences, therefore it is advisable that exhibitors check whether or not their potential buyer is allowed to trade with them directly. If not, the Chinese buyer must use a licensed broker to be his trading agent. Your buyer should be aware of the import requirements, which are usually seen as follows, (however they may check with the exhibition centre customs to clarify correct procedures on-site).

o Buyer’s interest in foreign products.o Sample testing and technical data study.o Price acceptable.o Application of import permit.

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o Acceptance of contract terms and approval number.o Payment and delivery terms.

Exhibitors are encouraged to send their product profile & price list to potential buyers in advance of show date to give the Chinese companies enough lead time to prepare the necessary import paperwork. A three month bonded storage period, pending sale, is the maximum term permitted before customs insist any remaining items are re-exported out of China. The costs involved with the re-exportation are fully on exhibitor’s responsibility and account.

INSURANCE & LIABILITY

Our tariff is computed on the basis of volume or weight and has no correlation with the value of exhibits, it follows that the costs of insurance is not included in our charges. It is the responsibility of each exhibitor to arrange a full transit Insurance Policy covering transport to the exhibition, during the exhibition, and return of exhibits to domicile, including the period the exhibits are handled on-site by us or any subcontractor. Insurance shall include a waiver of subrogation against Kuehne & Nagel Limited and its agents and/or subcontractors.

KN Expo Service can offer an insurance coverage on your behalf and cost of the exhibitor upon written request.

TERMS OF PAYMENT

All our services are due for immediate payment unless you have engaged the services of our overseas offices or agents, in which case you will be invoiced by them directly. Payments are to be made in cash or by bank remittance to our bank account and must be received by us as follows: Inward Movement: Upon uplift of goods, prior to delivery to standOutward Movement: Upon presentation of invoice, prior to delivery to your premises.

Details of our bank account are as follows: (Remitting charges are to be borne by the exhibitor)

Beneficiary’s Name: 德迅（中国）货运代理有限公司 Kuehne & Nagel Ltd.

RMB Account No: 404061-4157940011Bank’s Name : 英国渣打银行有限责任公司上海分行

Standard Chartered Bank, Shanghai BranchBank’s Address: 上海市浦东陆家嘴东路 161 号招商局大厦 35 楼

35th Floor, China Merchants Tower, 161,East Lu Jia Zui,Pudong,Shanghai 200120,China

Swift code: SCBLCNSXSHA

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All payments must be made without any deduction or deferment on account of any claim, counterclaim or offset.GENERAL CONDITIONS

All business is only transacted in accordance to the Kuehne & Nagel standard trading

conditions, which are available upon request.

Kuehne & Nagel does not take any responsibilities for exhibits that are not allowed by the

organizer or the Chinese customs to be displayed or sold, for any duties and taxes of sold

exhibits or loss of exhibits whilst on display at the venue.

HANDLING SERVICES & RATES

1. BASIC SERVICE CHARGE RMB 400.00 / exhibitor / consignment

2. INBOUND HANDLING

From free arrival Shanghai sea- or air terminals up to free delivered exhibitors booth, unpacking, customs clearance, removal and storage of empty packaging material:

BY SEA RMB 550.00 / cbm / 1,000kgsMinimum charges per exhibitor/consignment: LCL = RMB 1100.00 / exhibitor

20’ = RMB 12650.0040’ = RMB 25300.00

BY AIR RMB 5.10 / kg chargeable weightMinimum charges per exhibitor/consignment: 200 kgs

3. OUTBOUND HANDLING

Re-delivery of empty packaging to booth for repacking, customs clearance and transport to Shanghai sea- or air terminals:

BY SEA RMB 550.00 / cbm / 1,000kgs Minimum charges per exhibitor/consignment: LCL = RMB 1100.00 / exhibitor

20’ = RMB 12650.0040’ = RMB 25300.00

BY AIR RMB 5.10 / kg chargeable weightMinimum charges per exhibitor/consignment: 200 kgs

4. OUTBOUND HANDLING FOR SOLD ITEMS

Re-delivery of empty packaging to booth for RMB 550.00 / cbm / 1,000 kgsrepacking, removal to customs warehouse min RMB 1100.00 / shipment / exhibitor

Storage in customs bonded warehouse RMB 7.00 / cbm / day, min RMB210 Customs bonded warehouse entry fee: RMB 600.00/entry/exit

Compulsory insurance 0.03% x CIF Value, min RMB100 for storage period only (if applicable)

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5. OTHER CHARGES

Translation of List of Exhibits into Chinese RMB 50.00 / page

The venue is not declared as a bonded area thus individual guarantees have to be paid to Customs for temporary importation unless the freight is accompanied by a Carnet ATA. The amounts are based on the CIF values stipulated by China customs. Under declared values might be re-evaluated! Guarantees are returned to exhibitor once shipment has been re-exported and guarantee released by customs.

Guarantee for shipments sent min. 35% over CIF value to be paidwithout a Carnet ATA: before arrival of goods!

Registration of Shipments under carnet ATA RMB 600.00 / registration

Local cargo handling RMB250.00 / cbm, min 1cbmfrom client’s premise to booth depend on Premise location

On-site handling from show ground to booth RMB 70.00 / cbm, min 2cbm From booth to vehicle at Venue RMB70.00 / cbm, min 2cbm Handling of empty cases during show period RMB50.00 / cbm, min 2cbm Packing and unpacking charge RMB50.00 / cbm, min 2cbm

Terminal handling charges THC - for LCL/consolidation shipments: RMB 220.00 / cbm Min. RMB 440.00- for FCL 20’ containers RMB 1550.00 / 20’ container- for FCL 40’ containers RMB 2000.00 / 40’ container- for airfreight shipments RMB 2.00 / kg Min. RMB 400.00***third party D/O and terminal handling will be as per outlay + 15% if THC cannot cover the costs.

Empty container haulage from / to RMB 1500.00 / 20’ containerContainer Freight Station RMB 2000.00 / 40’ container

Container detention on-site as per outlay + 15%

Transfer from other exhibition RMB 550.00 / cbm, min 2 cbm

The customs envelope for transfer exhibits RMB 1200.00/exhibitor/consignment

Yangshan terminal surcharge RMB 60.00 / cbm, LCL shipment Min. RMB 60.00 20’ Min. RMB 950.00 40’ Min. RMB 1400.00

Surcharge for oversize cargo more than upon request 500x220x220cm each in size

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Storage at terminal from arrival day to move in day (3 days free from arrival day)By LCL cargo RMB 30.00/cbm/dayBy FCL cargo RMB 138.00/TEU/day By Air cargo RMB 0.50/kg/day

Animal and Plant Quarantine Charges:- LCL and airfreight shipments RMB 80.00 / package Min. RMB 200.00/shipment/exhibitor- 20’ Containers RMB 800.00 / 20’ container- 40’ Containers RMB 1000.00 / 40’ container

Fumigation if requested outlay + 15%

Equipments & Manpower for mantling/dismantling of machines- Forklift with 3 tons capacity RMB 150.00 / hour Minimum 2 hours- Forklift with 4 tons capacity RMB 180.00 / hour Minimum 2 hours- Mobile crane up to 10 tons capacity RMB 250.00 / hour Minimum 2 hours- Mobile crane up to 15 tons capacity RMB 350.00 / hour Minimum 2 hours- Mobile crane up to 25 tons capacity RMB 500.00 / hour Minimum 2 hours- Mobile crane up to 40 tons capacity RMB 650.00 / hour Minimum 2 hours - Local Labour RMB 100.00 / hour Minimum 2 hours(Rates valid on normal working hours – outside these hours 100% surcharge)

Late arrival Surcharge 30% of inbound handling rate Surcharges for dangerous-, reefer- and 100%

high value cargo

CHINA VAT REFORM / CAISHUI 37

- All above rates in our tariff are understood net and subject to 6% VAT/forwarder compensation!

In the Annex you will find the necessary forms to fill out and which you please will send us back until the mentioned ‘Deadlines’ on page 2. once you accepted our quotation.

Should you require any further information regarding the above, please do not hesitate to contact us.

Yours faithfully,

Frank ChenSupervisor of Domestic Shows Tel: +86 21 26028524 Fax: +86 21 33870206E-mail: [email protected]


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SECTION 9 - RULES AND REGULATIONS

All exhibitors must comply with these rules and regulations. Failure to observe these rules and regulations may lead to the closure/removal of any exhibits that do not comply.

Admission and IdentificationNAB Show Shanghai is a trade-only exhibition for the digital media and entertainment industry. Paid attendees are permitted to attend on December 7-9,2016. All exhibitors and attendees must be over the age of 18 and have your photo ID to pick up your badge.

Attendee InvitationsExhibitors may click the official website （ www.nabshowshanghai.com ） and login with username and password provided by the Committee on Exhibitor Service page. Then exhibitors click ‘Audience Invitation’, typing down the email of audience, and finally organizer will send invitation letter to the customer.

Age RestrictionsAll exhibitors and attendees must be over the age of 18.

Authority of PremisesIn the event of any problems or disputes on-site, the decision of the show organizers, being the lessee of the premises, will be final.

Booth Management All booths must be carpeted. In the case of advertising structures directly facing adjoining booths, a minimum

distance of 2 meters must be kept to the edge of the booth concerned. The booth will only be used for presenting products. The displayed products must be

within the scope of the displayed product categories in the “exhibitor contract”. If the displayed products are completely outside the scope of the show theme, and it may create negative impact of the show, the organizers keep the right to cancel exhibitor’s qualification to attend the show, and the relevant fees will be non-refundable.

No punch, drilling, painting, and other related construction work which may damage or destroy the shape of the standard booth without written permission from the organizing committee. If there is any damage or destroy, the exhibitor shall compensate accordingly.

Cash & Carry Policy Those over the counter sales(eg. Cash, check or credit card) are not permitted. Only bona fide business orders for future delivery may be taken.

Catering and Food ServiceAll arrangements for food and beverage service must be made with the caterer at the Shanghai International Convention Center. No alcoholic beverages may be served in the exhibit area without prior permission of Show Management.

CleaningThe show organizer will arrange for aisle cleaning in the exhibition halls prior to the opening of the exhibition and daily thereafter. It is the responsibility of the exhibitors to maintain their booths in a tidy condition at all times.

2

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Customs ClearanceAll exhibits and product entering the exhibition halls must first be cleared through customs.Additional rules can be found in the shipping guidelines of the exhibitor manual. Exhibitors should contact Kuehne + Nagel, the official freight forwarder of NAB Show Shanghai, with any questions.

Damage and Deposit Exhibitors occupying shell scheme stands are also responsible for the cost of repairing any damage to the contractor’s stand structure, floor covering, light fitting and any other hired items. The cost of repairing and replacing for any damages will be assessed by the official stand contractor, and charged to the exhibitor concerned.

Drones/Unmanned Aerial Vehicles（UAV）Drones/Unmanned Aerial Vehicles (aka UAVs) are permitted; however the following guidelines must be strictly adhered to: Per the Exhibit Space Contract, exhibitors must carry adequate personal and property

damage liability insurance to indemnify and hold harmless NAB Show Shanghai and SNIEC. Certificates of insurance must be furnished to the TCDIC operations team.

The maximum height for flight is 5.5 Meter for raw space island exhibits and 2.5 M for all other exhibits. (An island is defined as 36 sqm or larger exposed to aisles on all four sides).

Exhibitors must submit their booth plan to official booth contractor ([email protected]) and TCDIC operations team ([email protected])

UAVs are only allowed to fly in defined exhibit booth space in the exhibit space with protective safety measures.

Public must be protected from UAVs with the use of netting, plastic or another approved safety feature in any area flown.

May not be flown in lobbies, restaurants or other common areas. Must weigh less than 20 KG.

Dismantling Every exhibit must be fully staffed and operational during the entire show. If an exhibitor is observed by show organizers tearing down or in any way packing their booth prior to the official closing time. Exhibitor's displays must not be dismantled or packed in preparation for removal prior to the official closing time. The dismantling of displays begins at the official closing time, and continues to the day and time outlined in the Exhibitor Manual. At this time, all exhibitor displays or materials left in the booths without instructions will be packed, shipped or discarded at the discretion of show organizers, and all charges will be applied to the exhibitor.

Electrical Suppliers and Installation 1. Cable box of the standard booth must be put into cable trench; Cable box of the specia

l booth must be put into cable trench or inside the booth. It is strictly prohibit putting cable box obviously in the public area such as the passage or outside of the booth.

2. Only qualified electrical wires such as cable wires can be used. It is strictly prohibit using twisted-pair and aluminium-core wires.

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3. Electrical wires should be connected fast and the insulation safeguard should be done by porcelain or plastic junctions.

4. There must be a frame board to protect the electrical wire when it is across through the passage.

5. It is strictly prohibit using the exposed light. Neon light should be fixed above 2.5 metres height.

6. The metal outside and the frame of all the electrical equipments or the objects with electrical must be connected with the earthing safely.

7. It is strictly prohibit putting the tinder near cable box.8. All the electrical operators must have valid electrical operation certificates. 9. Electrical installation should be carried out according to the “Electrical Low-volt Rules

& Regulations”.10. The exhibitors should check the safety of the electrical circle or the gas pipe connectio

n before their applications for power or compressed air supply. When SINEC receives the application for switch power/compressed air on from the organizer, venue will recheck the safety again with the organizer and the exhibitors. Then we will switch power/compressed air on for the eligible exhibitors in 2 hours.

Exhibit Space ContractExhibitor must abide by the rules set forth in the 2017 NAB Show Shanghai Exhibit Space Contract

Exhibit AttireThe show organizer reserves the right to make determinations on appropriate exhibitor/presenter attire. If for any reason an exhibit and/or its contents are deemed objectionable, the exhibitor may be asked to alter the attire of its employees, exhibit staff and/or models. If necessary, the exhibitor may be asked to remove the individual(s) in question at the exhibitor's sole expense. Exhibitors with questions about compliance with these guidelines should consult with the show organizer in advance of the show.

Fire Precautions A clear space of at least 50cm shall be maintained between all lightings and the inflam

mables or the adornments. Exhibitors are required to comply with rules and regulations by local fire ＆ security go

vernment sector, emergency measures by the organizer as well as the evacuation plan and any other fire regulations.

Any exhibitor, contractor or user should not make changes, alternations and adjustments towards passages, exits, emergency lightings, fire extinguishers, alarms, fire sprinkler devices and other safety devices.

Smoking is forbidden in the venue. The organizer reserves the rights to place fine towa

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rds those who smoke and claim compensation on any damages caused. Smoking and operation with fire are prohibited in the exhibition halls during the move-i

n & set-up, move-out and show period. The operations using electric saw/electric planer/electrogas welding /electricity gas cut

ting are required to be done generally in outdoor area during the set-up period. Those which must be operated in the exhibition halls should pay higher attentions to fire preventions and clean up the wastes timely. All the operations of electric welding and cutting should be approved in advance. Fire is strictly prohibited and good ventilation is a must for painting and spaying operations. A fire-forbidden area should be established. All the fire protection measures should be secured.

The flammable sundry should be cleared timely, while all the flammable packaging materials are not allowed to be stored in exhibition halls.

Keep clear of all the exits. No Occupying the exits. No covering of the exit signs.

Freight/Material HandlingInternational shipments must be consigned to the official freight forwarder, Kuehne + Nagel to coordinate the move-in of your exhibits. Exhibitors must ensure that delivery, loading and unloading of goods is carried out

onlyat the designated loading and unloading area. Staff will be at this area to supervise and direct the vehicles.

Exhibits arriving on site without a pre-appointed freight forwarder will be referred to the show organizer’s appointed official freight forwarder. All costs incurred will be borne by the exhibitor concerned.

Exhibits requiring mechanical assistance must be handed over to the official freightforwarders at the loading and unloading bay.

Exhibitors using their own freight forwarder up to these areas are requested to submit the details to Kuehne + Nagel to facilitate coordination. No other freight forwarders or exhibitors are allowed to use any of their own lifting equipment on-site (i.e., hydraulic car).

To avoid congestion in hall, only hand-carried items which can be taken out of their cases without any risk or damage to the floors and halls are allowed to be unpacked inside the exhibition premises. Major items should be unpacked away from the exhibition premises and then brought into the stand for positioning. Arrangements should be made with the on-site handling agent.

The exhibitor must be present at his own stand to accept delivery of freight. The show organizer will not accept any delivery on behalf of the exhibitor, nor can they be responsible for failure in delivery.

Vehicles must pay a fee and deposit in order to access the loading bay at SNIEC. A “Transport Pass” may be obtained at the SNIEC Certification Centre #1 near Hall W1,

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or P7. Raw space exhibitor shall take the receipt of venue management fee, and receipt of deposits to apply for the transport pass; Shell scheme exhibitor shall take the exhibitor badge to apply for the transport pass. The fee is RMB 30 per entry and is good for 90 minutes. A deposit of RMB 300 will be charged for all vehicles entering the venue during move in and move out. The deposit will be refunded after showing the “Transport Pass” as well as the deposit receipt after the timely completion of the loading and unloading. Any loss or damage of the “Transport Pass” will be fined at RMB 50 per pass. The overtime charge will be levied at RMB 100 per vehicle per every half hour (The overtime charge for less than half an hour is also RMB 100). Parking rate is RMB 20/hour.

Drivers must follow instructions from security and drivers must not leave their vehicle unattended. Once the loading and unloading is finished, the vehicle shall be driven out immediately or the deposit will be deducted as a penalty.

Departure Permission: when the show is over, exhibitors have to complete the form on which exhibits and tools taken out of the venue are listed. Later the form is handed in to the organizer for sealing, changed for departure permission.

Good Neighbor PolicyNAB Show Shanghai has a Good Neighbor Policy for booth demonstrations. All audio and video should be appropriate for a general audience. In the event of a complaint from any person on a booth's content, the show organizer will investigate and determine if the content is offensive or inappropriate. If content is determined to be offensive, the exhibitor must cease use of such content. If the exhibitor refuses, or if another complaint is filed, the show organizer reserves the right to shut off power to the booth until the exhibitor ceases use of the content. Repeated violations of this policy can result in expulsion from NAB Show Shanghai.When planning booth events and demonstrations exhibitors are required to ensure traffic flow can continue on all sides of their booth at all times. Please be considerate to exhibitingneighbors when positioning hanging signs and exhibit structures that could impede or obstruct lines of sight to them.

Hazardous MaterialsThe following hazardous and dangerous materials are forbidden: Firearms, and mechanical appliances used for army or police; Explosive objects; Combustible or detonable objects; Toxic or harmful objects; Corrosive objects; Radioactive objects; Controlled cutters;

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Lighters. Other items harmful to other people and forbidden for carry-on as per National Laws

and Codes.

Installation Target move-in dates are published in the online Exhibitor Service Manual. No exhibits should arrive at the facility earlier than the date scheduled. Exhibits must be fully set up at the designated time stated by show organizers. After that time, any unattended exhibits will be set up at the discretion of show organizers, and all expenses will be charged to the exhibitor.

Intellectual Property Rights/Music LicensingExhibitor represents and warrants that it shall comply with all Intellectual Property Rights(IPR) and copyright restrictions applicable to Exhibitors, Exhibitor shall indemnify and defend show organizers for its failure to perform the foregoing.

Liability and Insurance Exhibitors must buy effective and enough insurance. Insurance coverage includes theft, fire disaster, public responsibility, property damage, personal injury, other’s loss, accidents, natural disaster, and others required by exhibitors and organizers. These insurances definitely protect exhibitors’ property and activities (of employees, agents, contractors, sub-contractors, and assignees) during the show (including the period of move-in and move-out).

Light ControlTo ensure a comfortable environment for trading negotiation, NAB Show Shanghai will control the light on-site. Detailed requirements are listed as follows:1. Exhibitors’ ligting performance is limited into their own booth, and they can not shed th

e light on other booth, disturbing exhibition of other exhibitors.2. If lighting disturbance happens or some exhibitors complaine about the lighting perfor

mance, organizors have rights to ask to stop lighting and issue a written warning.3. After receiving a written warning, if exhibitors break rules again, the booth will have a p

ower off for 2 hours. If exhibitors break rules after the power off of 2 hours, the booth will have another power off for 24 hours.

Noise and OdorsIn fairness to all exhibitors, no noisy or obstructive activity will be permitted during show hours, nor will noisily operating displays, nor exhibits producing objectionable odors be allowed.

Obstacles and Barrier

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The aisle shall be maintained at least 3 meters width at the venue. No items, hanging tags shall be placed at the aisle for preventing other exhibitor’s presentation activities.

Photography, Videotaping and Sketching Still cameras may be carried in the exhibit area, but under no circumstances may photographs be taken without expressed authority of the exhibitor concerned in each case. Sketching or drawing machinery on display is prohibited. Videotaping or filming is not permitted in the exhibit area without prior written permission from show organizers. However, exhibitor grants the show organizers, its contractors, licensees and assignees the irrevocable right to make photographs and recordings and reproduce, distribute, sell, transmit, display and publicly perform recordings, transcriptions and derivative works in any medium containing the image of the exhibitor's booth, equipment and/or image and statements of its officers, employees, agents and invitees at the NAB Show Global Innovation Exchange Shanghai.

Security1. NAB Show Shanghai provides perimeter security of the exhibit area, and every

reasonable effort is made to prevent losses. However, the exhibit floor is not completely secure and it is the exhibitor's responsibility to take measures to avoid theft. It is strongly recommended that you hire guards and security cages to protect your products and display materials at all times.

2. Organizer is not responsible for property guard of exhibitors during the show (including the period of move-in and move-out). Organizer cannot represent exhibitors to accept or deliver property, and not responsible for any loss, damage, requirements, costs, compensation, and other expenses due to show cancellation, an early close, starts and ends delay, or natural disaster because of act of god.

3. Exhibitors are responsible for their own property from time to time during the show (including the period of move-in and move-out). In order to prevent any loss or damage, exhibitors can hire security guard by themselves. .

4. All the precious should be locked in safe places. 5. Exhibitors should ensure enough staff to watch out booth and exhibits, especially at lu

nch time. 6. If there is any valuable exhibits, exhibitors should inform organizer in advance and arra

nge for extra security measures by themselves. 7. When exhibitors sell or deliver the property to any other, they must sign documents for

certification, such as receipt, voucher, and etc.8. If anyone discovers suspects committing theft or others, please inform organizer or the

security immediately.

Sound RestrictionSound will be permitted if tuned to a conversational level and if not objectionable to

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neighboring exhibitors. No singing, dancing or use of musical instruments or other type of performance is permitted. The sound volume at the booth shall be under a certain level of control, it shall not exceed 75 dB, and it shall not interfere with other exhibitor’s exhibition activities.

Storage Cartons, crates, cases, packing materials and containers used for storage and consignment of exhibits should not be stored within the exhibition hall. Prior arrangements for safekeeping such items must be made with the official freight forwarder. The show organizer reserves the right to remove and dispose of any such items left in the exhibit hall. Exhibitor is responsible for any storage or disposal costs incurred.

Unforeseen CircumstancesIn the event of any occurrence not foreseen in these Rules and Regulations and the terms of contract stated in the contract, the decision of the show organizer shall be final.

Documents

WELCOME [en.nabshowshanghai.com]en.nabshowshanghai.com/.../315218787/20170512163157.docx · Web viewMetro Line 7, Huamu Road Station stops at SNIEC by the North Entrance (Use Exit