Welcome

FOR 10-MONTH AND ADJUNCT FACULTY

Human Resources Revised March 14, 2012

Welcome Electronic Time and Attendance Training

1About Todays Session . . .WHAT YOULL NEEDYour PODs user name and password, and optimally,Your current time record.

OUR AGENDAWe will talk through this brief presentation first. Next, we will distribute a step-by-step cheat sheet that includes your SUNY ID, which is a number you will need for one-time security entrance to the system. After that, you can sign in and enter your time here OR you can go back to your office and enter your time on-line at your convenience.After this session, CONGRATULATIONS! You are officially live and will no longer need to submit hardcopy time records to your supervisor or to HR.

2Overview of the Monthly Process for 10-MONTH AND ADJUNCT FACULTY

Electronic Time and Attendance Overview of the Basic ProcessMonthly 10-MONTH AND ADJUNCT FACULTY410-MONTH AND ADJUNCT FACULTYSTEP-BY-STEPElectronic Time and Attendance

Access to SUNY HR will be found at:http://www.suny.edu/timeFirst:Sign-in ScreenSecond:One-time Security Screen6Suggested Bookmark

PODS User ID and PWFor security reasons your sign-in will be different the first time you enter SUNY HRs Time and Attendance:

To Enter, Click on theTime and Attendance Tab

7Bonus FeatureYour pay stub can be viewed through the View Paycheck feature as of the Monday preceding any payday.

In addition, a two-year payroll history has been loaded for your information.

Faculty-Only View All others enter the system on the screen displayed on the next slide. 8

Faculty Step 1, Charge to enter sick time. If none, go directly to Step 2.Faculty Step 2If you have NO Sick Leave to record you are done after you Select Month and Submit!

If you DO HAVE Sick Leave to record, select Charge and proceed to the slides on the next few page. If you have Sick Leave to Record:Select Month(Accrual Period)

Current Month (or Accrual Period) Comes Up Automatically9The status of any given month is reflected here in the above drop-down:

Working: Open for you to make entries

Pending: Submitted to your supervisor

Approved: Reflected once Supervisor has signed-offA Few Notes About Accrual Balances Mathless Math!10

30 days contractualFamily Sick LeaveTracked Here, Deducted from Sick. Family Sick charges relate to the medical care of a direct family member.Non-Chargeable Time ( Such as conferences, jury duty, off-site meetings, etc.)Tracked Here, Not DeductedEnter Charges for any Sick Leave used. THEN SAVE!

2 )Then Save1) Enter Charges for Sick Time Used11

A) View of Sub-Menu Produced by Clicking on Individual Calendar Dates Single-Day Entries

Click Here to Change to MULTI-DAY ViewSINGLE DAYView12B) View of Sub-Menu Produced by Clicking on Individual Calendar Dates Multiple Day Entries, Same Reason Code

Click Here to change to SINGLE DAY ViewMULTI-DAYView13 LAST STEPS:Review Entries for Accuracy, Certify (Sign), andSubmit to Supervisor.

3) Submit2) Certifyb141) Review Your Entries for Accuracy14Sign out of the SUNY browser AND close. CURRENT USER STAYS LOGGED-IN FOR UP TO 20 MINUTES. To ensure your privacy and system security, in addition to Logging Off, you will also need to X out of the SUNY browser. (You can do this by clicking on the box in the upper right hand corner of your screen).

Step1:Log-Off

Step 2:Close Browser15OPTIONAL FEATURES AND NOTES

SUPERVISORS OPTION:Electronically Requesting Time Off17 REQUEST TIME OFFSelection Click on TIME RECORD to return to the MAIN SCREENThis is a feature that Supervisors of MC, non-hourly UUP, and 12-month Faculty may encounter.

When using this Optional Feature,Remember to SUBMIT Your Request 18Remember to SUBMIT your requestOnce your supervisor has approved your request, it automatically populates on your record so you wont have to enter it. (Will appear with a P while the request is pending)

Changes, additions, deletions can be made at any point; this is not a contract.

Be aware that unresolved requests can prevent your successful monthly-time record submittal.

ABOUT E-MAIL NOTIFICATIONSTime record submission is now officially a MONTHLY process.

System-generated e-mail reminders will be available via e-mail once the majority of our campus is trained and transitioned right now that feature is turned off.

E-mail reminders are currently being sent manually.

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ABOUT LEAVE DONATIONSFOR THOSE INTERESTED IN DONATING VACATION DAYS:

Your generous Leave Donations will continue to be administrated through Human Resources, following the current process.

Upon receipt of your Leave Donation Form, a member of the TAS Team will make the necessary electronic transactions.

20Supervisors of Employees:MC, Non-hourly UUP, and 12-month Faculty

Electronic Time and AttendanceThe Basic ProcessMonthly SUPERVISORS22Step-by-StepSupervisorsOF MC, NON-HOURLY UUP, AND 12-MONTH FACULTY

Supervisors will have Work Roster view for the electronic record status of direct reports.

Select Work Roster24View of an Actual Work Roster25

Pending Time Record ApprovalsPending Leave Requests Employee ListYour Turn! Sign-In to SUNY HR at:http://www.suny.edu/timeFirst:Sign-in ScreenSecond:One-time Security Screen27Suggested Bookmark

PODS User ID and PWFor security reasons your sign-in will be different the first time you enter SUNY HRs Time and Attendance:

Contact Information

HR Time and Attendance Implementation Team:

28Lisa Havturlhavtur@binghamton.eduX7-3734Vicki Metritikasvmetriti@binghamton.eduX7-4463Jeff Hadleyjhadley@binghamton.eduX7-2187On the HR site there is also an online form to report any system problems you may encounter: http://www2.binghamton.edu/human-resources/time-attendance/tas-issue.html

Your time and consideration is appreciated.

Please contact any member of the HR Time and Attendance implementation team if we can be of further assistance.

For more information, visit the HR site at: http://www2.binghamton.edu/human-resources/time-attendance/tas.html

Thank You!