Wednesday, November 15, 2017 PUBLIC SESSION … Agendas and Minutes...1 HALTON DISTRICT SCHOOL BOARD Meeting will be livestreamed from J.W. Singleton Education Centre, 2050 Guelph

1

HALTON DISTRICT SCHOOL BOARD Meeting will be livestreamed from www.hdsb.ca

J.W. Singleton Education Centre, 2050 Guelph Line, Burlington, ON

Public Session Agenda – Wednesday, November 15, 2017 Public Session: 7 p.m. (Private Session precedes Public Session)

PUBLIC SESSION AGENDA

1.0 Opening 1.1 Welcome, Call to Order and Attendance 1.2 Motion to Move into Private Session 1.3 Rise into Public Session 1.4 Acknowledgement of Traditional Lands 1.5 Approval of the Agenda 1.6 Declarations of Possible Conflict of Interest

2.0 Delegations/Presentations to the Board 2.1 Inspire Award Presentations (first Board meeting each month) 2.2 Delegations 2.3 Presentations 2.4 Acknowledgement by the Chair of Delegations and Presentations

3.0 Consent Agenda Items 3.1 Approval of Consent Agenda Action Items

3.1.1 Minutes of the Halton District School Board Meeting, November 1, 2017 page 2 3.2 Receipt of Consent Agenda Information Items

3.2.1 Order Paper page 5 3.2.2 Capital Update (G. Cullen) -- Report 17133 page 9

4.0 Ratification/Action 4.1 Approval of Business Transacted in Private Session

4.2 For Action: November 15, 2017 4.2.1 Community Pathways Programs Outdoor Learning Spaces – Report 17119

(M. Zonneveld) page 23 4.2.2 Trustee Professional Development – Report 17124 (A. Collard) page 24 4.2.3 Student Trustee Policy – Report 17100 Revised page 26

(D. Metropolitansky, M. Mansoor, D. Danielli, R. Papin)

5.0 Communication to the Board 5.1 Student Trustee Reports

5.2 For Action: December 6, 2017 5.2.1 Financial Statements and Accumulated Surplus – Report 17125 (L. Veerman) page 35 5.2.2 Audit Committee Report – Report 17131 (J. Gray) page 75 5.2.3 Facility Services Projects, Operations, Maintenance – Report 17134 (G. Cullen) page 80 5.2.4 Banking Resolutions – Report 17137 (L. Veerman) page 87

5.3 For Information: November 15, 2017 5.3.1 Special Education Review Update – Report 17136 (M. Zonneveld) page 93 5.3.2 Trustee Expenditure Report – Report 17126 (L. Veerman) page 95 5.3.3 Annual Statement Education Development Charges – Report 17127 (L. Veerman) page 98 5.3.4 Indigenous Representation re: Flags – Report 17135 (R. Eatough) page 101

5.4 Notice(s) of Motion 5.5 Director’s Report 5.6 Communication from the Chair 5.7 Committee Reports 5.8 Trustee Questions and Comments

6.0 Adjournment 6.1 Motion to Adjourn

http://www.hdsb.ca/

2

Halton District School Board Public Session: Wednesday, November 1, 2017 – 7 p.m.

Present: K. Amos, A. Collard, D. Danielli (phone), A. Grebenc, T. Ehl Harrison, A. Harvey Hope, J. Gray, K. Graves, J. Oliver, R. Papin, L. Reynolds

Regrets: D. Metropolitansky, M. Mansoor

1 Opening

1.1 Call to Order K. Amos called the meeting to order at 6:05 p.m.

M17-0156 A. Grebenc / J. Gray Be it resolved that the Halton District School Board move into Private Session. Carried Unanimously.

The Board rose from Private Session at 7:14 p.m.

The Chair called the Public Session to order at 7:32 p.m.

K. Amos recognized Halton’s rich history and modern traditions of many First Nations, from the Anishinabe to the Attawandaron, the Haudenosaunee, and the Métis. On behalf of the Board, the Chair acknowledged and thanked the Mississaugas of the New Credit First Nation for sharing their traditional territory.

M17-0157 T. Ehl-Harrison / R. Papin Be it resolved that the Halton District School Board approve the agenda as distributed. Carried Unanimously.

1.2 Declarations of Possible Conflict of Interest The Chair reminded Trustees of the requirement to declare any potential conflicts of interest.

2 Delegations/Presentations to the Board

2.1 Inspire Awards The Chair spoke to the Inspire Awards, indicating the recipients for this month opted to have their awards presented at their workplaces. She offered congratulations to Library Services staff who were nominated for Inspire Awards -- Jennifer Henshaw, Colleen Reilly, Andrea Wilson, Anita Zaranek, and Bianca Conicella.

2.2 Delegations There were no delegations for this evening’s meeting.

2.3 Presentations T. Blackwell provided an update on implementation plans related to the Burlington secondary school Program Accommodation Review. She responded to trustee questions.

2.4 Acknowledgement of Delegations and Presentations The Chair thanked the presenters.

3 Consent Agenda Items

3.1 Approval and Receipt of the Consent Agenda Items Trustees opted to deal with 3.2.2 (Drinking Water Testing Report) separately.

M17-0158 L. Reynolds / A. Grebenc Be it resolved that the Halton District School Board approve and receive the Consent Agenda Action items for November 1, 2017. Carried Unanimously.

4 Ratification / Action

4.1 Approval of Business Transacted in Private Session M17-0159 K. Graves / A. Grebenc

Be it resolved that the Halton District School Board approve the resolutions from the Halton District School Board meeting in Private Session, November 1, 2017 relating to Property Matters (Report 17115). Carried Unanimously.

3

4.2 For Action: November 1, 2017 4.2.1 SEAC Appointment

M. Zonneveld spoke to Report 17129 and responded to trustee questions.

M17-0160 A. Collard / L. Reynolds Be it resolved that the Halton District School Board waive the rules to deal with this matter immediately. Carried Unanimously.

M17-0161 K. Graves / A. Grebenc Be it resolved that the Halton District School Board approve the recommended appointment of Lisa Cameron as a Halton District School Board SEAC Alternate for Autism Ontario Halton. Carried Unanimously.

5 Communication to the Board

5.1 Student Trustee Reports There was no student trustee report for this meeting.

5.2 For Action: November 15, 2017 5.2.1 Community Pathways Programs Outdoor Learning Spaces

M. Zonneveld spoke to Report 17119 and responded to trustees’ questions. Discussion about timing led to consideration of waiving the rules.

M17-0162 A. Harvey Hope / A. Collard Be it resolved that the Halton District School Board waive the rules to deal with this matter immediately. . Defeated.

Because a unanimous vote was not reached, a recorded vote was taken. Dissenting votes were cast from A. Collard, J. Gray, R. Papin, L. Reynolds, A. Grebenc, T. Ehl-Harrison, A. Harvey Hope, K. Graves and D. Danielli.

5.2.2 Trustee Professional Development A. Collard spoke to Report 17124 and responded to trustee questions.

5.3 For Information: November 1, 2017 There were no items for Information on this agenda.

5.4 Notice(s) of Motion There were no Notices of Motion for this meeting.

5.5 Director’s Report S. Miller asked R. Eatough to provide an update regarding efforts to formalize flying the Indigenous flag. He also spoke to this week being Treaties Week.

G. Truffen spoke to the Tech Conference held this weekend with more than 250 educators attending.

S. Miller indicated he and S. Podrebarac will be attending a System Change conference in Scotland mid-November. Both have been invited as guests to speak to educational leaders at the Scotland directors of education association.

5.6 Communications from the Chair K. Amos spoke to last week’s capital announcement attended by local MPPs and the Minister of Education. She highlighted related conversations (Milton growth, funding) with the Minister at the event. K. Amos also reminded trustees of tomorrow night’s Halton Learning Foundation Gala.

5.7 Committee Reports J. Oliver spoke to her attendance with A. Harvey Hope, at the Mental Health Steering Committee, highlighting discussion items and the development of a three-year strategic plan. She also highlighted topics discussed at the recent Special Education Review Committee meeting.

J. Gray reminded trustees of next week’s Audit Committee Meeting.

K. Graves spoke to the boundary review committee meeting for Milton #10 held last week. She also reminded trustees of the upcoming French Advisory Committee meeting on November 13.

4

L. Reynolds spoke to the first Equity and Inclusivity Committee meeting held recently. She also highlighted the upcoming Celebrating Success event hosted by the Centre for Skills Development & Training.

K. Amos referenced the recent PIC meeting, allowing members to debrief from this year’s PIC conference held in October.

5.8 Trustee Questions and Comments J. Gray asked for information regarding shade in school grounds, particularly the impact of the Emerald Ash Borer. G. Cullen provided an overview of efforts regarding school grounds greening, both natural and installed, with respect to shade in playgrounds.

A. Grebenc spoke to this week’s “Gift of Giving Back” event at MM Robinson High School; and a recent meeting between Burlington trustees and Burlington City Council and staff last week to discuss common areas of interest. A task force has been struck with trustee representation to discuss transit issues. A. Grebenc also acknowledged her daughter in the audience as part of Take your Student to Work Day.

K. Graves commented on the specialized poppies – Wiingashk Pins, with a crocheted poppy surrounded by sweet grass – distributed to trustees and staff. The specialized poppy recognizes the contributions of Indigenous Peoples on behalf of Canada in past conflicts.

L. Reynolds spoke to her attendance, with R. Papin at Tecumseh Public School’s school council, and asked a question regarding optional attendance for siblings who would be directed to two different secondary schools. S. Miller indicated the optional attendance application process is outlined in administrative procedures and is available to parents in a situation such as this.

J. Gray spoke to cultural celebrations held recently at Ethel Gardiner Public School, to celebrate a partnership agreement between Halton Hills and its “sister community” of Wenjiang District, Chengdu City, in the People's Republic of China.

6 Adjournment

M17-0163 T. Ehl Harrison / J. Gray Be it resolved that the Board adjourn at 8:47 p.m. Carried Unanimously.

Recorder’s Signature: Chair’s Signature:

5

Halton District School Board

ORDER PAPER – PUBLIC SESSION

Wednesday, November 15, 2017 (Items shaded/in bold have been completed and will be deleted from the list prior to the next edition.)

Motion # Resolution Responsibility

M12-0204 Be it resolved that…the Board develop a governance process to monitor School Generated Funds including School Council Funds and school businesses, and refer this item to the Policy, By-law & Governance Committee.

Policy, By-law & Governance Committee

M13-0073 Be it resolved that in recognition of the role of SEAC and the motions passed at the SEAC Meeting of April 2, 2013 and conversations at the table this evening, that the HDSB defer the Assessment of Gifted Entry/Gifted Screening Process Review, and that the Board direct the Director to:

1. develop and implement a consultation plan to seek input from SEAC, parents of gifted students, teachers and school staff on improving our gifted assessment process.

Director of Education

M13-0171 Be it resolved that the Halton District School Board approve a structure for Board policy that includes governance policies and framework policies as per the appendices to Report 13083.


M13-0172 Be it resolved that the Halton District School Board approve a structure for admin procedures and supporting guidelines, implementation handbooks, and protocols as contemplated in Report 13083.


M14-0158 Be it resolved that the HDSB consider the following option related to the establishment of a second entry point (Grade 5) for French Immersion: Option C (Defer the decision on second FI entry point): Defer the decision regarding a second FI entry point until we have implemented Primary Core French.


M15-0071 Be it resolved that HDSB support HSTS utilizing a third-party consultant to undertake a bell time analysis study for elementary and secondary schools, in order to find route efficiencies and determine the financial impacts or cost savings, and;

THAT prior to the analysis being undertaken, study parameters will be established jointly by the Halton DSB and the Halton Catholic DSB; and

THAT the cost of undertaking a bell time analysis study be provided to trustees for approval.

SO/Business

M15-0139 Whereas the work of the National Truth and Reconciliation Commission (TRC) regarding residential schools in Canada concluded its work in June 2015, resulting in 94 far reaching Calls to Action, including a number specifically focused on education; Be it resolved that the Halton District School Board: i) Commit that all students graduate with knowledge of residential

schools and their effects on Aboriginal communities in Canada and see themselves as contributors to reconciliation.

ii) (At least) Annually during a Board meeting recognize the history of our area and give respect and honour to its First Peoples, by including in the Chair’s welcome, "We would like to acknowledge that we are on the traditional territory of First Peoples."

Director of Education / School Operations

M16-0045 Be it resolved that the Halton District School Board authorize staff to work with the City of Burlington and Nelson User Group to develop a fundraising plan as outlined in the HDSB Community Funding of Facility Enhancements Administrative Procedure regarding proposed enhancements to the sports facilities at Nelson High School.

SO/ Facility Services

6


M16-0097 Be it resolved that the Halton District School Board create an ad hoc committee to create a public awareness campaign, “Fix the Finances”, to raise awareness about how the HDSB is financed and repercussions of funding reductions and create an action plan to return to the Board for approval by the October 19 Board meeting.

Chair, Trustees Deferred to November 2016

M16-0099 Be it resolved that Halton District School Board refer to the Policy, By-law and Governance Committee, the creation of a policy that incorporates the concepts regarding internal processes and public concerns identified in the administrative procedure.


M16-0111 1. Be it resolved that the Halton District School Board adopt Option 6,

Grade 2 Entry to the French Immersion program at 100% intensity in existing single & dual track schools, as outlined in Report 16096.

2. Be it resolved that this model begin in Grade 2 of school year 2018/19. Entry into Grade 1 of our current FI model will cease after the 2016/17 school year and the 2017/18 Grade 1 cohort will be English program only.

3. Be it resolved that students enrolled in our current FI model be grand-parented and allowed to complete elementary school in the current model.


M16-0132 Be it resolved that the HDSB appoint the architectural firm of Hossack and Associates Architects Inc. to prepare the design and tender documents for the proposed new elementary school, ERA 118 (Oakville NE #2 PS) to be built in the Oakville area for September 2018. In the event Ministry approval is not received for this project all expenses incurred for design and development of tender documents be funded through Close the Gap.

Facility Services

M16-0133 Be it resolved that the Halton District School Board appoint the architectural firm of Hossack and Associates Architects Inc. to prepare the design and tender documents for the proposed new secondary school, SRA 104 (Milton SW #1 HS) to be built in Milton area for September 2019. In the event Ministry approval is not received for this project, all expenses incurred for design and development of tender documents be funded through Close the Gap.

Facility Services

M17-0021 Be it resolved that the HDSB undertake a review of the existing Executive Limitations, Governance Process and Board-Director Relationship policies with a view to rescinding or revising them under the current governance structure, and THAT the HDSB reformat and direct the Board’s existing policies under either the “Framework” or “Governance” categories of the current governance structure.

Chair/Trustees

M17-0059 Be it resolved that the Board of Trustees obtain a written legal opinion from Miller Thomson regarding the proposed changes to the Director’s Job Description, and Executive Limitations and Delegation of Authority Policies and that Miller Thomson be provided with copies of the current and proposed Director’s Job Description, and Executive Limitations and Delegation of Authority Policies, and the Director of Education's Contract, and be given the opportunity to confer with the Board of Trustees to discuss their findings. Be it further resolved that the decision regarding the changes to the Director’s Job Description, and Executive Limitations and Delegation of Authority Policies be deferred until such time as the legal opinion has been obtained and any recommendations resulting from it have been discussed by the Board of Trustees and the Director of Education.

Chair of the Board

M17-0088 Be it resolved that the Halton District School Board close Robert Bateman High School, effective June 30, 2020. a) Effective September 1, 2019, the Halton District School Board

revise the existing catchment area for Robert Bateman HS to redirect English program students entering Grade 9 to Nelson HS;


7


b) Effective September 1, 2020, the HDSB revise the existing catchment area for Robert Bateman HS to redirect the Grade 10, 11 and 12 English program students to Nelson HS.

M17-0091 Be it resolved that the Halton District School Board close Lester B. Pearson High School, effective June 30, 2018. a) Effective September 1, 2018, the Halton District School Board revise

the existing catchment area for Lester B. Pearson High School to redirect students to M.M. Robinson High School.


M17-0092 Be it resolved that, effective September 1, 2018, the HDSB revise the existing Dr. Frank J. Hayden Secondary School French Immersion program boundary, to redirect students entering Grade 9 French Immersion to MM Robinson HS. Grade 10, 11, and12 FI students will be grandparented at Dr. Frank J. Hayden Secondary School until graduation.


M17-0094 Be it resolved that, effective September 1, 2018, the Halton District School Board designate the English and French Immersion catchment areas for the “Evergreen Community” to M.M. Robinson High School.


M17-0097 Be it resolved that, as part of implementation of any PAR-related changes,

the Board direct the Director that the responsible Superintendent develop

and deliver a consultation and communications plan to engage with affected and interested stakeholders in an early and ongoing way


M17-0103 Be it resolved that the Halton District School Board authorize staff to proceed with the selection process for an architectural firm(s) to prepare the design details and project manage the facility modifications needed to address the Burlington Secondary Program and Accommodation Review (PAR) outcomes for MM Robinson and Nelson High Schools.

Facility Services

M17-0133 Be it resolved that the Halton District School Board appoint the firm of Snyder Architects Inc. as the architect for the transition of educational programs project into Nelson High School and MM Robinson High School as per their response to RFP-17-258

Facility Services

M17-0134 Be it resolved that the Halton District School Board (“The Board”) enter into an agreement with the Bank of Montreal to provide the Board with credit by way of a Corporate MasterCard account, under which arrangement employees of the Board may be issued with Corporate Cards on the MasterCard corporate account of the Board with the Bank and the Board shall be responsible for the payment of all amounts, including fees and interest, charged to such corporate account, the whole substantially on the terms and conditions set forth in the draft Corporate MasterCard Account Agreement submitted to and hereby approved by the Board; Be it resolved the Chair of the Halton District School Board and the Superintendent of Business Services and Treasurer are hereby authorized to sign for and on behalf of the Board a Corporate MasterCard Account Agreement with the Bank of Montreal substantially on the terms and conditions of the draft thereof approved by the Board, with such changes or modifications as the person(s) so signing may in their sole discretion deem appropriate, and to sign such documents and do such other things they in their sole discretion deem appropriate or advisable in connection with or to give effect to such Corporate MasterCard Account Agreement and the program contemplated there under.

Business Services

M17-0136 Be it resolved that the Halton District School Board direct the Director of Education to undertake a school boundary review for the new Milton SW #10 ps, with an expected completion date of no later than February 2018.


8

PENDING REPORTS – November 15, 2017 Motion & Date Resolution Presentation Date

M12-0088 Be it resolved that the HSDB direct the Director to provide a full and complete list of all policies and administrative procedures noting : a) whether or not the policy/administrative procedure has been adopted by board motion, b) the date that the policy/admin procedure was last reviewed, c) the date that the policy/administrative procedure is next scheduled to be reviewed and d) whether or not the policy/admin procedure suggests an impact to roles and/or responsibilities of trustees or board of trustees (directly or through referenced policy/admin procedure).

June / Sept. 2012 Review of policies undertaken (on-going)

M16-0112 Be it resolved that an annual report be added to the report schedule (starting in 2018), outlining the percentage/number of Gr.1 students in each elementary school registered for French Immersion or English programs for the following year, and that this report highlight any schools where fewer than 20 students have registered for the Gr.2 English program and any schools where registration percentages for FI have increased from prior years, and provide an action plan to address the enrolment in those schools. This report will be brought to the Board of Trustees prior to staffing deadlines.

2018

Interim report proposed February/March 2017

M17-0096 Be it resolved that the Halton District School Board investigate and explore a range of opportunities for Aldershot High School, including but not limited to, a magnet school, a themed school, an alternative school, and/or an incubator school with a report brought back to the Board of Trustees no later than February 2018.

February 2018

M17-0116 Be it resolved that the Director be directed to contact the Indigenous Education Advisory Council with the intention to consult with them regarding the potential use of indigenous flags on board premises with a report including any recommendations to be brought to the Board in the Fall of 2017.

November 2017


9

Report Number: 17133 Date: November 7, 2017

FOR INFORMATION

TO: The Chair and Members of the Halton District School Board

FROM: Gerry Cullen, Superintendent of Facility Services

RE: Capital Update with Financials for November 2017

As per the schedule to report on capital projects, find attached the chart showing recent activities in this regard for the month of November.

On a quarterly basis the Capital Update report includes a financial summary of budget and expenditures for projects in process. The timeframe for expenses on capital projects are on average two years. The timeframe may be longer due to the project size, complexity and external factors such as municipal approvals.

Once the Ministry of Education approves funding to address accommodation pressures the capital project budget is established which included the awarded construction tender price. Architectural and consultant fees, permits, infrastructure costs and land improvement.

Percentage paid in the Capital Financial report represents construction costs incurred and processed compare to the total expected tender cost. Accruals are included only at the Halton District School Board’s year end. Expenses are not incurred uniformly during construction.

Respectfully submitted,

Gerry Cullen Superintendent of Facility Services

Stuart Miller Director of Education

Updated: November 8, 2017

Submt'd Rec'd Submt'd Rec'd Issue Closing

Milton SW #1 HS (Hossack

& Assoc. Arch)1200 no

July 2017

(tentative)

March 2018

(tentative)

December

2017

(tentative)

March 2018

(tentative)

June 2018

(tentative)delayed TBA delayed TBA delayed TBA

Developers are delayed on the zoning and plan of

subdivision. Requires a 4 month approval process.

Tentative opening planned for 2020.

Milton SW #10 PS (Hossack

& Assoc. Arch.)776 Own

March 20,

2017Oct 31, 2017

May 2, 2017

(tentative)Oct 31, 2017

Sept 12, 2017

(RFT 17-266)Oct 3, 2017

October,

2017

Aug 31,

2018

Site plan approval has been granted, building permit

received, site preparation is underway.

NE Oakville #2 PS (Hossack

& Assoc. Arch.)776 no

August 2020

(tentative)On 2018 Capital Priority Request.

Administrative Building

Accommodation Study

(Snyder Architects Inc.)

N/A N/A N/A N/A N/A N/A N/A N/AConsultant evaluating opinions for location of potential

accommodations - ongoing.

Craig Kielburger SS (CS&P

Architects)

231pp incl.

Greenhouse Own July 9, 2016

December

20, 2016

October 18,

2016February 2017 Oct 15, 2016 Nov 1, 2016 Feb 1, 2017

Dec 15,

2017

Superstructure 100% complete. Work underway on

the interior . Inclement weather has delayed the project.

Revised completion date is Dec 15.

GDHS Additions & Reno's

(Snyder & Assoc.) 150pp Own

Jan 29, 2010

Phase 2Sept 9, 2010

Dec 6, 2010

Phase 2Mar 9, 2016 Jun 9, 2009 Jul 9, 2009

Aug 10,

2015

All as-built drawings submitted to the Town. Phase 3

complete. Still need to work out land deal with the

HCDSB to receive final sign off.

Harrison PS - Woodview

(NGA Architects)none Own NA NA

January 2018

(tentative)

February 2018

(tentative)

March 2018

(tentative)

June 2018

(tentative)

Design meetings complete. Looking to start with

design drawings & specifications in November.

Planning to issue for tender in January.

Oakwood PS - Parent &

Child Centre Reno

(Grguric Architects)

none Own NA NA Sept 18, 2017October 4,

2017

Oct 16, 2017

(tentative)

Dec 23,

2017

Tender closed over budget. Scott P is working with

the Region & Ministry to secure the additional

funding required to award the contract.

PAR (Snyder Architects) NA NA NA NA NA NAAug 2017

(RFP 17-258)Aug 23, 2017

Steering committee is reviewing existing facilities

under phase 1 evaluation.

Emily Carr 1 Pineland NA NA Aug 2017June 2, 2017

(RFT 17-219)June 20, 2017 Oct 2, 2017

Oct 16 2017

(tentative)Complete and Occupied

John T Tuck 1Robert

BaldwinNA NA Sept 29 2017

June 2, 2017

(RFT 17-219)June 20, 2017 Oct 2, 2017

Oct 29 2017

(tentative)

Building permit received Oct 31. Awaiting final

inspections.

Joshua Creek 1 EW Foster NA NA Sept 29 2017June 2, 2017

(RFT 17-219)June 20, 2017 Oct 2, 2017

Oct 29 2017

(tentative)

Awaiting building permit approval, followed by final

inspections .

Oodenawi 2 EW Foster NA NA Aug 2017June 2, 2017

(RFT 17-219)June 20, 2017 Oct 2, 2017

Oct 16 2017

(tentative)Complete and Occupied

Pilgrim Wood 2Sam Sherratt

& new leaseNA NA

Aug 2017 (1

ptbl only) Sept

29 2017

June 2, 2017

(RFT 17-219)June 20, 2017 Oct 2, 2017

Oct 29 2017

(tentative)

1 portable complete & occupied. 2nd portable final

inspections complete, awaiting building permit

approval. Due to accommodation challenges from

the fire on Nov 4th, occupancy was granted for 2nd

portable. Permit approval is being expedited at the

Town of Oakville.

W. H. Morden 1 Pine Grove NA NA June 9, 2017 Aug 30, 2017June 2, 2017

(RFT 17-219)June 20, 2017 July 4, 2017

Oct 29 2017

(tentative)

Structural issues prevented portable from being

occupied. Repairs underway. Temporary classroom set

up in the school. Anticipated completion date is the

week ending November 11th.

Capital Projects

School & Project Description

Pupil

Pla

ces

Site O

wned Permit Status

Bolded notes indicate changes.

Construction Status

Site Plan (SPA)Update Comments

TenderBldg. (BPA)

ADDITION, RENOVATIONS and OTHER

Sta

rt D

ate

(Te

nta

tive

)

NEW SCHOOL CONSTRUCTION

PORTABLES (NEO Architecture Inc.)

Co

mp

letion

Da

te


23

Report Number: 17119

Date: October 26, 2017

FOR DECISION


FROM: M. Zonneveld, Superintendent of Education -- Student Services S. Miller, Director of Education

RE: Funding for Community Pathways Programs – Outdoor Learning Spaces

Recommendation Be it resolved that the Halton District School Board approve the reallocation of Accumulated Surplus previously designated for FDK Transition/Capital, to support the creation of outdoor learning spaces at high schools with Community Pathways Programs.

Background

The implementation of Full Day Kindergarten included the construction of outdoor learning spaces at all elementary schools over the five year implementation period. The Board allocated funding for this capital work and some of those funds (approximately $400,000) remain unspent.

Students in Life Skills classes at elementary schools have derived great benefit from using the Kindergarten outdoor learning spaces during times when they are not used by Kindergarten students. These outdoor spaces allow students in Life Skills classes to be active outside, develop gross motor skills, engage in a variety of sensory activities, participate in outdoor learning activities, and interact with fellow students in contained environment.

Students in Community Pathways Programs (CPP) can also benefit from access to engaging outdoor learning spaces. These spaces will be constructed to meet their specific needs and generate all the advantages that these students enjoyed in the elementary outdoor spaces.

There are currently six high schools with CPPs - Georgetown DHS, Craig Keilberger Secondary School, White Oaks Secondary School, TA Blakelock High School, MM Robinson High School and Robert Bateman High School. A CPP is included in the design and programming for the new Milton high school. A CPP physical space will be created at Nelson HS in preparation for the transition of the program from Robert Bateman High School.

Conclusion

Outdoor learning spaces for students in Community Pathways Programs will provide benefits to students currently in these programs, and also to future students for many years to come.


M. Zonneveld Superintendent of Education (Student Services)

S. Miller Director of Education


24

Report Number: 17124 Date: October 26, 2017

FOR DECISION


FROM: A. Collard, Trustee, Burlington Ward 5; Chair – Policy, By-law & Governance Committee

RE: Trustee Professional Development and Trustee Leadership

Warrant The Trustee Expense Policy states that “use of the Reserve Account funds will be decided by the incoming Board of Trustees by Board motion”. The Trustee Expense Policy furthermore states that “Any other extraordinary or unusual expenses incurred by a trustee in carrying out their role, which they feel should be paid by the Board must be pre-approved by the Board, and will not be charged against the trustee’s account, but rather the Board’s account.”

Recommendations

1. Be it resolved that the Halton District School Board use a portion of the "Reserve Account for Trustee Professional Development" to cover the registration costs for the Trustees to attend the Ontario Public School Board Association Public Education Symposium (including the pre-symposium) to be held January 25-27, 2018 (maximum of $7,700). Upon return from this symposium, trustees who attended will share the highlights of the symposium with all trustees.

2. Be it resolved that the Halton District School Board use a portion of the "Reserve Account for Trustee Professional Development" to cover the registration costs for the Trustees to attend the Ontario Public School Board Association Labour Relations Symposium (including the pre-symposium) to be held in Toronto from April 26-27, 2018 (maximum of $5,500). Upon return from this symposium, trustees who attended will share the highlights of the symposium with all trustees.

3. Be it resolved that the Halton District School Board use a portion of the “Board Leadership and Team Development” account to cover the registration and accommodation costs for the OPSBA HDSB Director(s) and the OPSBA Central West Regional VP/Chair to attend the 2018 OPSBA AGM in Niagara Falls from May 31 - June 3, 2018, at a cost up to a maximum of $1,600 per participant. Upon return from the AGM the OPSBA Director(s) and/or OPSBA Central West Regional VP/Chair will share the highlights of the AGM with all trustees.

4. Be it resolved that the Halton District School Board use a portion of the “Board Leadership and Team Development” account to cover the accommodation and transportation costs for one Student Trustee Co-Mentor to accompany the Student Trustees to the OSTA/AECO conference in Ottawa from February 15-18, 2018, at a cost up to a maximum of $1,600. Upon return from the conference, the Student Trustee Co-Mentor that attended will share the highlights of the conference with all trustees.

Background: 1. The Ontario Public School Board Association (OPSBA) Public Education Symposium (PES)

provides an opportunity for trustees to learn about the role of a School Board Trustee as well as new and proposed provincial legislation and current issues in education.


25

This year's PES is exploring hosting workshops on a number of timely topics including: • Communications and Consultation within the role of the Trustee • Municipal Partnerships - building relationships with our municipal counterparts • Education Hot Topics for 2018 • Legalization of Cannabis - the impact on Public Education

There will also be a panel discussion featuring Minister of Education Mitzie Hunter and Minister of Children and Youth Services Michael Coteau.

The cost to attend the symposium last year was $695.00 per person, plus HST. The cost for this year's symposium has not yet been announced. If all 11 Trustees attend the pre and main symposium the maximum cost for the symposium should be approximately $7,700.00, plus HST. Several of our trustees will also be attending the OPSBA Central West Region meeting held along with the conference.

2. The Ontario Public School Board Association (OPSBA) Labour Relations Symposium provides an opportunity for trustees to learn about the role of the School Board Trustee as it pertains to labour relations as well as new and proposed provincial legislation and current legal issues in education. This year’s Labour Relations Symposium theme is Making a Difference. Presentations will focus on current labour relations issues in the education sector and human resources topics.

The cost to attend the symposium last year was $475.00 per person, plus HST. The cost for this year’s symposium has not yet been announced. If all 11 Trustees attend the pre and main symposium, the maximum cost for the symposium should be approximately $5,300.00, plus HST.

The balance in the Reserve Account for Trustee Professional Development as at August 31, 2017 is approximately $36,272.00 per Superintendent Veerman. Professional Development related to previous PES and Labour Relations symposiums were paid using this account for the last several years.

3. The OPSBA AGM is an annual conference that the OPSBA HDSB Director(s) and the OPSBA Central West Regional VP/Chair must attend in their role as the board’s representatives. The OPSBA HDSB Director is determined through Striking Committees. The OPSBA Central West Regional VP/Chair is elected by the Directors from OPSBA Central West Region and is currently an HDSB trustee. It has been the practice of the Board to cover the costs for the OPSBA AGM for the OPSBA HDSB Director(s) and the OPSBA Central West Regional VP/Chair (when the OPSBA Central West Regional VP/Chair is a trustee with the HDSB) to ensure that they are able to attend. The cost for registration and accommodation is approximately $1,600 per person, including HST.

4. It has been the practice of this Board for one of the Student Trustee Co-Mentors to accompany the Student Trustees on any conferences outside of the GTA. The Student Trustee Co-Mentor is on site should any issues occur with the conference itself or the accommodations. The OSTA/AECO conference is taking place in Ottawa from February 16 to Feb 19, 2017 and a trustee will be accompanying the students in their capacity as the Student Trustee Co-Mentor. The cost for transportation and accommodation is approximately $1,600, including HST.


A. Collard Trustee, Ward 5 Burlington Chair – Policy, By-law & Governance Committee


26

Report Number: 17100 REVISED Date: September 6, 2017

FOR DECISION


FROM: D. Metropolitansky, Student Trustee 2016-17, 2017-18 M. Mansoor, Student Trustee 2017-18

and with thanks to Z. Haj Ali, Student Trustee 2016-17

RE: Student Trustee Policy Revisions

Background: The Halton District School Board’s Student Trustee Policy outlines the various aspects relating to the election of, role and responsibilities of a Student Trustee.

While the policy was reviewed and revised approximately five years ago, some revisions were required to reflect minor housekeeping issues, the current practices of the student trustee elections, the inclusion of the Oath of Office and the Ministry of Education’s Student Trustees’ Attendance and Conflict of Interest Guidelines.

RECOMMENDATION:

Be it resolved that the Halton District School Board approve the Student Trustee Policy as appended to Report 17100.

Review of the policy began last year with revisions proposed by Dasha Metropolitansky and Zaid Haj Ali, Student Trustees for the 2016-17 term. Discussions regarding the technicalities of on-line voting and other issues pushed the review forward to the 2017-18 term, and final revisions have now been made to the policy document with input from 2017-18 Student Trustees Dasha Metropolitansky and Muqtasid Mansoor, and vetted with the Student Trustee Mentors, Donna Danielli and Richelle Papin.

Changes/additions to the Student Trustee Policy are indicated on the attached document, with deletions identified by a strikethrough, and additions/revisions in bold. These revisions include those made after the report/policy’s first appearance at the Board table.


Dasha Metropolitansky, Student Trustee 2016-17, 2017-18 Muqtasid Mansoor, Student Trustee 2017-18 Donna Danielli, Student Trustee Mentor Richelle Papin, Student Trustee Mentor

27

STUDENT TRUSTEES

1. OBJECTIVE The Halton District School Board is committed to involving students in the educational decision-making process, and participatory role in Board governance. By supporting and recognizing student trustees as representatives of the interests of students within the Board, the Halton District School Board honours the importance of the student voice in the Board’s decision-making process. The Halton District School Board is committed to providing an opportunity for student voice through the annual appointment of Student Trustee(s) to the Board of Trustees.

2. DEFINITIONS Student Trustee: A student trustee is a student representative elected annually to the Board of Trustees, as mandated by the Education Act. Student Senate: The student senate is a body of student leaders comprised of student representatives from the Board’s elementary and secondary schools. The student senate acts as an advisory council to the student trustees.

3. POLICY STATEMENT 3.1 Student Involvement

a) In accordance with the Education Act (O.Reg 7/07 s.3), the Board shall provide for the appointment of a minimum of one (1), and a maximum of three (3) student trustees to the Board.

b) The Board expects students who serve as student trustees will bring student perspectives to Board discussions, bring to the Board an increased awareness of issues of concern to students, and foster effective communication between the Board and students.

3.2 Eligibility Criteria To be eligible for the role of student trustee, students must: a) be entering or enrolled full-time in the senior division (Grade 11 or 12) of a secondary

school within the jurisdiction of the Board, or be an exceptional pupil in a special education program for whom the Board has reduced the length of the program under subsection 3 (3) of Regulation 298;

b) be a pupil of good standing at an Halton District School Board school for the entire school year of his/her appointment;

c) have demonstrated an interest or prior involvement in school, co-curricular, and/or community activities; and

d) have written consent from both their principal and parents/guardians (if under 18 years of age).

GOVERNANCE POLICY

Adopted June 19, 2013

Last Revised

October 2017

Review Date

September 2020

28

3.3 Student Trustee Candidates a) A call for candidates notice shall be sent to each secondary school student no later

than February 15 March 1, inviting qualified students to indicate their interest to be considered by the Board for appointment as Student Trustee on the Halton District School Board for the upcoming school year.

b) Candidates must complete the following information on the Nomination Form (Appendix A)

i. reasons for seeking the position; ii. background, interests, qualifications, experience, concerns; iii. any other pertinent information (discretionary).

and obtain signatures on Appendix A from the candidate’s parent/guardian and their school principal to constitute formal approval of the student’s nomination prior to the start of their campaign

c) Following the submission of the candidate’s signed nomination form, candidates are invited to create an on-line campaign for their candidacy. All campaigns must be in compliance with relevant Board policies and procedures.

d) One (1) nomination will be accepted from each Halton District School Board secondary school.

e) Each school will facilitate an election process to determine their school’s candidate.

f) Following the school’s election process, respective candidates will submit to the Director’s Office a completed copy of Appendix A for distribution to the current Student Trustees, and for posting on the Halton District School Board website:

g) Interested students shall be invited to a Student Trustee Candidates’ Meeting to gain further information, and to provide an opportunity to address questions or concerns to the current Student Trustees regarding the role of student trustee.

h) All campaigns run by Candidates shall follow Board policy. Candidates shall be provided with an instructional package outlining the regulations of the campaign.

i) Candidates shall be invited to create an online campaign for their candidacy. j) Candidates shall be provided the opportunity to use Board resources (as approved

by the Director) to promote their campaign. k) Failure to comply with all aspects of this policy may result in disqualification.

3.4 Election of Student Trustees a) The Student Trustee(s) shall be elected by the students of the Halton District School

Board no later than April 30 of each school year. b) All students in Grades 7-12 in the Halton District School Board shall be provided the

opportunity to vote electronically for the Student Trustee candidates after viewing the candidates’ election speeches. The number of votes to be cast per student will be dependent on the number of candidates, and made known prior to the election.

c) The votes will be electronically tabulated and validated at the Board office under the supervision of the Director or designate.

d) Each school’s vote (elementary and secondary) will receive a weight of one (1). Each elementary school’s vote will receive a weight of 1 (one). Each secondary school’s vote will receive a weight of 4 (four).

e) The candidate receiving the most votes from a school will become that school’s vote. f) In the event of a tie, Whereby the top two candidates cannot be determined due to

the same number of votes resulting in a tie amongst candidates, the names of

29

the candidates who are tied will be placed on separate ballots and placed in a ballot box. The Director of Education (or designate) shall draw one ballot, breaking the tie, with the candidate whose ballot is drawn serving as Student Trustee for the upcoming year. shall be broken by the drawing of names of the candidates who are tied, under the supervision of the Director.

g) The current Student Trustees shall advise the Board of the names of the elected Student Trustees at the Board meeting immediately following the Student Trustee elections. as soon as possible following an election of the names of the Student Trustee(s) elected, and the Halton District School Board shall provide the Ministry of Education with these names, not later than 30 days after the election.

3.5 Roles and Responsibilities of Student Trustees a) The Student Trustee will regularly attend all public Board meetings, and attend

and participate in Board standing committees whenever possible b) The Student Trustee will operate within Board policies and procedures, and comply

with all relevant legislation including the Education Act, Municipal Freedom of Information and Protection of Privacy Act and the Ministry of Education Attendance and Conflict of Interest Guidelines for Student Trustees (Appendix B).

c) In assisting the Board to achieve a better understanding of educational issues among students, the Student Trustee will bring student perspectives directly to the Board and will represent the views of the student senate when participating in Board discussions.

d) The Student Trustee will also serve as co-chairs of the student senate, and keep the student senate informed about Board issues of interest and concern to students. The Student Trustee will encourage student senators to keep their respective student bodies informed about issues of interest and concern to students.

e) The Student Trustee(s) will be encouraged to be involved with the Ontario Student Trustees’ Association (OSTA/AECO).

3.6 Meeting Expectations f) The Student Trustee will notify the Office of the Director and the Chair if they are

unable to attend a meeting. g) While the vote of a Student Trustee will be noted, they are not considered a Board

member and their vote(s) will not count for quorum or decision at Board and Board Committee meetings.

h) The Student Trustee will have the right to participate in the examination and discussion of matters brought to the Board table in the same manner as a trustee.

i) The Student Trustee is not entitled to a binding vote, however, may have his or her vote recorded in the Board minutes upon his/her request.

j) The Student Trustee may request that a matter before the Board or any of its committees be put to a vote, in which case there must be two votes:

i. a non-binding vote, that includes the Student Trustee’s vote; and ii. a binding vote, that does not include the Student Trustee’s vote.

k) A Student Trustee is not entitled to move a motion but may suggest a motion on any matter at a meeting of the Board or Committee on which the Student Trustee sits. If no member of the Board or Committee moves the suggested motion, the record shall show the suggested motion.

l) The Student Trustee may attend closed/in camera meetings of the Board except those that involve the disclosure of intimate, personal or financial information in respect of any individual, or when directed by the Director or Chair.

30

m) The Student Trustee will demonstrate confidentiality and discretion at all times, and is required to sign a declaration agreeing to maintain confidentiality with respect to Board business dealt with in closed sessions of Board and/or Committee meetings.

3.7 Board and Committee Agendas The Board shall ensure student trustees receive and have an opportunity to review regular copies of the public session of the Board and Board committee agenda packages in accordance with Board policy and procedures. Furthermore, Student Trustees may receive and have an opportunity to review copies of the private session agenda package. Information regarding intimate, personal or financial information in respect of a member of the Board or committee, an employee or prospective employee of the Board, or a student or his or her parent or guardian will be omitted.

3.8 Responsibilities of Student Trustees Student trustees must perform duties and responsibilities as follows: a) regularly attend all public Board meetings; b) be knowledgeable about and willing to comply with Board policies and procedures; c) attend and participate in Board standing committees whenever possible;

3.9 If attendance at a Board or committee meeting is not possible, the student trustee shall notify the Director of Education and Chair. Attendance of the student trustees does not affect the quorum.

3.10 Student trustees require the approval of the Director of Education and/or Chair for: a) the use of Board resources and opportunities for training; b) the use of outside media and system-wide communications; and c) all expenditures related to student trustees.

3.11 Trustee Mentors/Advisors a) A maximum of two trustees as designated by the Board’s Striking Committee, shall

serve as mentor(s) to the student trustees. b) Orientation for the newly-elected student trustees shall be provided by the Chair of

the Board and the Director of Education or designates prior to the end of the previous school year for which the Student Trustees have been elected. The Chair of the Board and the Director of Education or designates will also provide additional training prior to the regular meeting of the Board in September. During their term, student trustees may request additional information or assistance, as required.

3.12 Term of Office a) The term of office for student trustees shall be August 1 in the year of election, to

July 31 of the following year, with the student trustees commencing office following their election by the student senate and approval by the Board.

b) Student trustees shall normally occupy the position for a one-year term. A student trustee can, however, stand for re-election for an additional term(s) providing they continue to meet all qualifying requirements.

3.13 Vacancies a) A person who ceases to be qualified to act as a Student Trustee shall resign from

the position. b) In the event one or more of the student trustees is not able to complete the term of

office, the candidate who received third-place in the previous Student Trustee election shall be asked to fill the vacancy. In the event there is no third place candidate, the vacancy shall not be filled.

31

3.14 Reimbursement of Expenses a) Student Trustee(s) shall have the same status as a Board member with respect to

access to Board resources and opportunities for training and professional development.

b) Student Trustee(s) shall receive the maximum honoraria outlined in the Education Act and/or regulations issued thereunder.

c) If a Student Trustee holds office for less than a complete term of office, the honoraria shall be prorated according to the proportion of the term for which the Student Trustee held the position.

d) The Halton District School Board shall reimburse Student Trustees for reasonable out-of pocket expenses. Such reimbursement of expenses shall be in accordance to the same rules that govern the reimbursement of Board members’ expenses.

e) Student Trustee(s) shall be provided a Board computer and printer. Student Trustees may choose to have a Board Assigned Mobile Cellular Device (BAMCD) or be reimbursed on a monthly basis for the use of their personal cell phone at an amount not to exceed the current Board plan. The laptop, printer, or BAMCD may be purchased by the Student Trustee(s) at the end of their term of office at fair market value, or returned to the Halton District School Board.

3.15 Co-operative Education Credit a) Due to the time commitment inherent in the position as student trustee, the student

trustees may submit a request to the principal prior to the commencement of their participation to be considered eligible for obtaining a co-operative or community service credit.

b) The principal, at the principal’s discretion, will determine such eligibility.

Legal References: Education Act, section 55 Student Trustees Ontario Regulation 7/07 Student Trustees Ontario Regulation 298 Operation of Schools—General

Board References: Board By-Laws Board Policy: Student Senate Trustee Expense Policy

32

Student Trustee Candidate Name: School: Grade:

Interests: (maximum 100 words)

Reason for Candidacy / Campaign Statement: (maximum 250 words)

Signatures

PLEASE SAVE THE FILE with the following format:

“STUDENT-TRUSTEE-2018_LASTNAME_FIRSTNAME.pdf”

Please be guided by the intent of the Municipal Freedom of Information and Protection of Personal Privacy

legislation, in that information collected and shared is for the express use of those participating in the

Student Trustee elections, and should not be shared beyond those participants.

Candidate:

Candidate’s Parent/Guardian:

Principal:

33

Appendix B

MINISTRY OF EDUCATION STUDENT TRUSTEES:

ATTENDANCE AND CONFLICT OF INTEREST GUIDELINES PURPOSE The purpose of this guideline is to address the issues of attendance and conflicts of interest in relation to student trustees. This guideline was created with the intention of having the same principles that apply to Board members under the Municipal Conflict of Interest Act and the Education Act apply to student trustees.

Under the Education Act student trustees are not considered members of the Board. As a result, they are not covered by the Municipal Conflict of Interest Act and are not subject to the same conflict of interest and attendance criteria that apply to Board members.

These guidelines are established by the Minister of Education under the authority of paragraph 8(1) 3.5 of the Education Act and are effective upon release.

ATTENDANCE A student trustee must resign from their position if they are absent from three consecutive regular meetings of the Board without being authorized by a resolution of the Board.

Authorizations by resolution must provided to student trustees in the same manner as they are to Board members and must be recorded in the meeting minutes.

Student trustees are considered present at a meeting in which they participate through teleconferencing, videoconferencing or other electronic means.

CONFLICTS OF INTEREST A conflict of interest arises when a student trustee (or a student trustee's parent, spouse or child) has a direct or indirect financial interest in a matter being discussed at a Board or Committee meeting.

An indirect financial interest arises when a student trustee (or a student trustee's parent, spouse or child):

1) owns shares or is a senior officer in a privately-held company,

2) has a controlling interest or is a senior officer of a publicly-held corporation, or

3) is the member of a body that has a financial interest in the matter being discussed at a Board or Committee meeting.

For there to be a conflict, the financial interest must be of such a nature that it could reasonably be regarded as likely to exert influence over the student trustee.

When a student trustee realizes he or she is in a conflict of interest, the student trustee must declare this conflict to the Board or to the committee. The declaration must be recorded in the minutes of the meeting.

During discussion of the matter that gives rise to a conflict, the student trustee cannot participate in the discussion, cannot attempt to influence the vote of Board members, is not entitled to a recorded vote and cannon suggest a motion.

In the event that there is a conflict of interest at a closed meeting, the student trustee must leave the meeting during the time that the matter giving rise to the conflict is being discussed. When a student trustee leaves for this reason, this must be recorded in the minutes of the meeting.

34

OATH OF OFFICE FOR STUDENT TRUSTEES DECLARATION

I, ____________________ do solemnly declare that:

1. In accordance with the Education Act, related legislation, and Board policies

and procedures, I will truly, faithfully, impartially and to the best of my ability execute the office of Student Trustee.

2. In my role as Student Trustee, I will comply with Freedom of information and Protection of Personal Privacy, and Conflict of Interest legislation, recognizing the importance of maintaining the confidentiality of the Board with regard to matters that are dealt with in closed session, and declare not to divulge any information of the contents of any material shared with trustees in closed meetings; and

3. That I am not disqualified under any requirement from being a Student Trustee member of the Halton District School Board.

Declared before me at Burlington in the Regional Municipality ____________________________ of Halton, on the (signature of Student Trustee) ___ day of September _____. ______________________________ Director of Education

23

OATH OF OFFICE FOR STUDENT TRUSTEES DECLARATION

I, ____________________ do solemnly declare that:

1. In accordance with the Education Act, related legislation, and Board policies

and procedures, I will truly, faithfully, impartially and to the best of my ability execute the office of Student Trustee.

2. In my role as Student Trustee, I will comply with Freedom of information and Protection of Personal Privacy, and Conflict of Interest legislation, recognizing the importance of maintaining the confidentiality of the Board with regard to matters that are dealt with in closed session, and declare not to divulge any information of the contents of any material shared with trustees in closed meetings; and

3. That I am not disqualified under any requirement from being a Student Trustee member of the Halton District School Board.

Declared before me at Burlington in the Regional Municipality ____________________________ of Halton, on the (signature of Student Trustee) ___ day of September _____. ______________________________ Director of Education


35


FOR DECISION


FROM: L. Veerman, Superintendent of Business and Treasurer

RE: 2016/2017 Financial Statements and Accumulated Surplus Balances

Warrant: This report presents the Financial Statements for the fiscal year ended August 31, 2017, the Independent Auditor’s Report, and the recommendation for transfer of funds to Accumulated Surplus.

RECOMMENDATION: Be it resolved that the Halton District School Board authorize the 2016/2017 Year-end Surplus to be transferred to the Accumulated Surplus categories: Amounts Internally Restricted For Future Use by the Board

Year-End Roll Forwards $1,038,803 for Year-End Roll Forwards

Student Achievement $250,000 Technological Education Maintenance and Repairs $3,605,497 Multi-Year/Operational Plan Initiatives

Be it resolved that the Halton District School Board approve the audited financial statements for the fiscal year ended August 31, 2017.

Background Each year, the treasurer of every board is required (subsection 252(1) of the Education Act) to prepare the financial statements for the school board and, on receiving the auditor’s report on the financial statements, promptly submit them to the Ministry of Education.

Financial statements must be prepared in compliance with legislation, and in accordance with generally accepted accounting principles established by the Public Sector Accounting Board (PSAB) of The Chartered Professional Accountants, Canada. A summary of the significant accounting policies that form the basis of accounting in financial statements is provided in Note 1 to the financial statements.

Audit The financial statements have been audited by Deloitte LLP, Chartered Accountants; independent external auditors appointed by the Board. In accordance with subsection 253(5) of the Education Act, the auditors have received full access to all books, records, documents of the Board, as well as any other information that in the auditor’s opinion was necessary to enable them to carry out their duties. The audit was conducted in accordance with Canadian generally accepted auditing standards as outlined in the Auditors’ Report. Based on their audit opinion, the auditors agree that the consolidated financial statements of Halton District School Board as at and for the year ended August 31, 2017 are prepared, in all material respects, in accordance with the basis of accounting described in Note 1 to the consolidated financial statements. In addition, the Halton District School Board was in compliance with all Ministry funding regulations.

Audit Committee Per Ontario Regulation 361/10: Audit Committees, Section 9(4), the duties of the Audit Committee is “to recommend, if the audit committee considers it appropriate to do so, that the board approve the annual audited financial statements”. The Board’s Audit Committee met on November 7, 2017 and recommended that the audited financial statements of the Halton District School Board for the fiscal year ended August 31, 2017 be approved by the Board of Trustees.


36

2016/2017 Financial Year The Halton District School Board continues to be financially responsible with a clear focus on providing the system with the resources and supports necessary to ensure that we inspire and support learning; create safe, healthy and engaging environments, and provide opportunities for challenge and choice. The 2016/2017 Financial Statements reflect the financial results of the Board’s operating and capital activity for the year. The Accumulated Surplus, as detailed in the Financial Statements, represents the net financial resources of the Board. The Board experienced an operational surplus of approximately $4.9 million representing 0.68% of the approved budget.

Accumulated Surplus/Deferred Revenues Under PSAB, traditional descriptions of Reserves and Reserve Funds have been changed to fall into two categories:

(i) Accumulated Surplus – Boards have the authority to set aside funds for a restricted purpose and make local expenditure decisions.

(ii) Deferred Revenues – Externally Restricted which are those amounts received subject to external restrictions arising from legislation or regulations.

Appendix A summarizes the changes to Accumulated Surplus from 2015/2016 to 2016/2017. Rationale for the recommended transfers to accumulated surplus is as follows:

Year-End Roll Forwards

Year-End Roll Forwards represent savings in 2016/2017 due to under-spending in departmental areas mainly as a result of timing and to support previously approved initiatives including decentralized school budgets, implementation of the math plan, increasing teacher capacity for the learning disabled, specialized equipment, and professional development per collective agreements and/or terms and conditions of employment.

Student Achievement

Technological Education Maintenance and Repairs Technological Education is thriving in the Halton District School Board. Student injury and prevention means that our Technological Education shops in all 19 of our secondary schools are regularly maintained and enhanced to meet current Canadian safety standards. Funds will be used to upgrade emergency shut off mechanisms and other enhancements to ensure safety of students.

Multi-Year/Operational Plan Initiatives Multi-Year/Operational Plan goals and initiatives are a major consideration during the Budget Development process. We need to ensure that we align the allocation of resources to support these plans. The 2017/2018 Budget Development process included challenges resulting from an increase in operational pressures, increased demand in resources to support student achievement, and a per pupil level of funding that is significantly below the provincial average. We anticipate that some of these challenges will continue into the 2018/2019 Budget Development process. As a result, we are recommending this allocation in order to provide flexibility and opportunities to support the Multi-Year/Operational plan to enhance student achievement. During the next few months, Administrative Council will bring reports to the Board identifying specific initiatives that will support students in the classroom.


Lucy Veerman Superintendent of Business Services and Treasurer


Halton District School BoardSummary of Accumulated Surplus

(Per Note 11 to the Consolidated Financial Statements)Year Ended August 31, 2017

2016/2017 2015/2016

Non-designated Surplus 5,000,000 5,000,000

Amounts Internally Restricted For Future Use By The BoardRetirement Gratuities 4,615,211 5,748,211Fast Track Centre for Skills Development & Training 1,598,914 1,776,081Operating:

Decentralized School Budgets 1,288,823 1,102,796Year end roll forward-contractual Professional Development 557,806 512,723Year end roll forward-other 163,579 236,905Student Achievement 9,232,441 6,564,912Full Day Kindergarten 433,737 781,153Technology 1,215,476 1,230,679Other 105,589 105,589

12,997,451 10,534,757Accommodation:

Closing the Gap 6,714,538 6,969,216Facility Weather Conditions 3,046,418 3,046,418Vandalism 500,000 500,000Temporary Accommodation (Portables) 3,715,668 3,715,668Capital Projects - Non-Ministry Funded 1,125,002 1,125,002 Administrative Facility 23,548,329 23,563,347Other 367,269 582,408

39,017,224 39,502,059

Committed Capital Projects and Sinking Fund Interest 8,646,777 - 9,205,372

Total Internally Restricted For Future Use By The Board 66,875,577 # 66,766,480

Amounts To Be RecoveredEmployee Future Benefits (13,776,664) (18,409,846)Interest to be Accrued (3,578,610) (3,698,011)

Halton District School BoardSummary of Accumulated Surplus

(Per Note 11 to the Consolidated Financial Statements)Year Ended August 31, 2017

2016/2017 2015/2016(17,355,274) (22,107,857)

Revenues Recognized for LandLand & Pre-Acquisition Land Costs 190,766,073 177,218,510Educational Development Charges Outstanding (28,608,998) (38,137,054)

162,157,075 139,081,456

School Generated Funds 6,235,278 5,419,532

Total Accumulated Surplus Balance, end of year 222,912,656 194,159,611

Report and consolidated financial statements of

Halton District School Board August 31, 2017

D R A

F T

For discussion purposes only

Halton District School Board August 31, 2017 Table of contents Management Report ............................................................................................................................................. 1

Independent Auditor’s Report ............................................................................................................................ 2-3

Consolidated statement of financial position ......................................................................................................... 4

Consolidated statement of operations ................................................................................................................... 5

Consolidated statement of cash flows………………………………… ............... …………………..………………….6

Consolidated statement of change in net debt ...................................................................................................... 7

Notes to the consolidated financial statements ................................................................................................ 8-23

D R A

F T


Management Report

Management’s responsibility for the consolidated financial statements

The accompanying consolidated financial statements of the Halton District School Board are the responsibility of the Board’s management and have been prepared in accordance with the Financial Administration Act, supplemented by Ontario Ministry of Education memorandum 2004:B2 and Ontario Regulation 395/11 of the Financial Administration Act, as described in Note 1 to the consolidated financial statements.

The preparation of consolidated financial statements necessarily involves the use of estimates based on management’s judgment, particularly when transactions affecting the current accounting period cannot be finalized with certainty until future periods.

Board management maintains a system of internal controls designed to provide reasonable assurance that assets are safeguarded, transactions are properly authorized and recorded in compliance with legislative and regulatory requirements, and reliable financial information is available on a timely basis for preparation of the consolidated financial statements. These systems are monitored and evaluated by management.

The Audit Committee of the Board meets with the external auditors to review the consolidated financial statements and discuss any significant financial reporting or internal control matters prior to the Board’s approval of the consolidated financial statements.

The consolidated financial statements have been audited by Deloitte LLP, independent external auditors appointed by the Board of Trustees. The accompanying Independent Auditor’s Report outlines their responsibilities, the scope of their examination and their opinion on the Board’s consolidated financial statements.

Director of Education Superintendent of Business Services And Treasurer _________________________ _________________________ Stuart Miller Lucy Veerman

December 6, 2017

D R A

F T


Deloitte LLP 1005 Skyview Drive Suite 200 Burlington ON L7P 5B1 Canada Tel: 905-315-6770 Fax: 905-315-6700 www.deloitte.ca

Independent Auditor’s Report

To the Trustees of the Halton District School Board

We have audited the accompanying consolidated financial statements of the Halton District School Board (the “Board”), which comprise the consolidated statement of financial position as at August 31, 2017, and the consolidated statements of operations, cash flows and change in net debt for the year then ended, and a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Consolidated Financial Statements Management is responsible for the preparation of these consolidated financial statements in accordance with the basis of accounting described in Note 1 to the consolidated financial statements, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error.

Auditor’s Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. An audit also includes evaluating the appropriateness of accounting principles used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

D R A

F T


Page 3

Opinion In our opinion, the consolidated financial statements of the Halton District School Board as at and for the year ended August 31, 2017 are prepared, in all material respects, in accordance with the basis of accounting described in Note 1 to the consolidated financial statements.

Emphasis of Matter Without modifying our opinion, we draw attention to Note 1 to the consolidated financial statements which describes the basis of accounting used in the preparation of these consolidated financial statements and the significant differences between such basis of accounting and Canadian public sector accounting standards.

Chartered Professional Accountants Licensed Public Accountants December 6, 2017

D R A

F T


The accompanying notes to the consolidated financial statements are an integral part of these

consolidated financial statements.

Page 4

Halton District School BoardConsolidated statement of financial positionas at August 31, 2017

2017 2016

$ $

Financial assets

Cash and cash equivalents 86,166,167 73,146,250

Accounts receivable 38,160,009 39,664,238

Accounts receivable - Government of Ontario (Note 2) 295,682,715 294,331,912

420,008,891 407,142,400

Liabilities

Accounts payable and accrued liabilities 63,975,297 53,084,959

Other (Note 4) 2,290,984 3,254,469

Net long-term liabilities (Note 5) 274,935,788 284,549,505

Deferred revenue (Note 7) 29,509,571 30,818,283

Employee future benefits payable (Note 9) 26,759,674 28,947,258

Deferred capital contributions (Note 8) 550,502,882 536,976,209

947,974,196 937,630,683

Net debt (527,965,305) (530,488,283)

Non-financial assets

Prepaid expenses 960,023 1,134,802

Tangible capital assets (Note 10) 749,917,938 723,513,092

750,877,961 724,647,894

Accumulated surplus (Note 11) 222,912,656 194,159,611

Contractual obligations and contingent liabilities (Note 14)

Approved by the Board

___________________________________ Trustee

___________________________________ TrusteeD R A

F T




Page 5

Halton District School BoardConsolidated statement of operationsyear ended August 31, 2017

2017 2016

Budget Actual Actual

$ $ $

Revenue

Provincial grants - Grants for Student Needs 645,324,504 649,379,073 631,538,265

Provincial grants - other 8,910,514 10,320,745 11,253,962

Investment income 1,250,000 1,325,959 1,224,171

Federal grants 3,353,246 3,431,282 3,102,561

School fundraising and other revenues 19,000,000 21,353,914 18,962,216

Deferred capital contributions - grants

recognized 27,089,003 28,547,307 27,934,486

Other fees and revenues 18,520,686 35,390,386 28,252,155

Total revenue 723,447,953 749,748,666 722,267,816

Expenses

Instruction 562,065,795 560,329,685 534,636,817

Administration 14,850,404 14,753,337 13,709,433

Transportation 15,657,389 15,966,101 15,004,348

Pupil accommodation 102,620,893 103,699,571 101,194,103

Other 2,375,202 5,708,760 7,126,428

School funded activities 19,000,000 20,538,167 18,856,143

Total expenses (Note 12) 716,569,683 720,995,621 690,527,272

Annual surplus 6,878,270 28,753,045 31,740,544

Accumulated surplus, beginning of year 189,199,709 194,159,611 162,419,067

Accumulated surplus, end of year (Note 11) 196,077,979 222,912,656 194,159,611

D R A

F T




Page 6

Halton District School BoardConsolidated statement of cash flowsyear ended August 31, 2017

2017 2016

$ $

Operating transactions

Annual surplus 28,753,045 31,740,544

Non-cash items

Amortization (Note 10) 29,105,902 28,493,141

Deferred capital contributions - grants recognized (Note 8) (28,547,307) (27,934,486)

Deferred gain on disposal of restricted assets - (8,617,350)

Other liabilities - Contaminated site - (60,632)

Net change in non-cash working capital balances

Accounts receivable 1,504,229 (1,199,057)

Accounts payable and accrued liabilities 10,890,338 3,303,466

Other liabilities (963,485) (468,310)

Deferred revenues - operating 48,535 (312,476)

Employee future benefits payable (2,187,584) (5,914,279)

Prepaid expenses 174,779 260,639

38,778,452 19,291,200

Capital transactions

Proceeds on sale of tangible capital assets - 8,713,724

Acquisition of tangible capital assets (Note 10) (55,510,748) (30,789,584)

(55,510,748) (22,075,860)

Financing transactions

Principal repayments on long-term liabilities (Note 6) (11,048,158) (10,545,218)

Net long-term liabilities issued 1,434,441 169,204

Additions to deferred capital contributions (Note 8) 42,073,980 23,559,839

(Decrease) increase in deferred revenues - capital (1,357,247) 6,478,197

(Increase) decrease in accounts receivable - Government of Ontario (1,350,803) 18,984,304

29,752,213 38,646,326

Increase in cash and cash equivalents 13,019,917 35,861,666

Cash and cash equivalents, beginning of year 73,146,250 37,284,584

Cash and cash equivalents, end of year 86,166,167 73,146,250

D R A

F T




Page 7

Halton District School BoardConsolidated statement of change in net debtyear ended August 31, 2017

2017 2016

$ $

Annual surplus 28,753,045 31,740,544

Tangible capital asset activity

Acquisition of tangible capital assets (Note 10) (55,510,748) (30,789,584)

Sale of asset - net - 96,374

Amortization of tangible capital assets (Note 10) 29,105,902 28,493,141

(26,404,846) (2,200,069)

Other non-financial asset activity

Acquisition of prepaid expenses (1,100,202) (1,181,014)

Use of prepaids 1,274,981 1,441,653

174,779 260,639

Decrease in net debt 2,522,978 29,801,114

Net debt, beginning of year (530,488,283) (560,289,397)

Net debt, end of year (527,965,305) (530,488,283)

D R A

F T


Halton District School Board Notes to the consolidated financial statements August 31, 2017

Page 8

1. Significant accounting policies

The consolidated financial statements are prepared by management in accordance with the basis ofaccounting described below.

Basis of accounting

The consolidated financial statements have been prepared in accordance with the FinancialAdministration Act supplemented by Ontario Ministry of Education memorandum 2004:B2 and OntarioRegulation 395/11 of the Financial Administration Act.

The Financial Administration Act requires that the consolidated financial statements be prepared inaccordance with the accounting principles determined by the relevant Ministry of the Province ofOntario. A directive was provided by the Ontario Ministry of Education within memorandum 2004:B2requiring school boards to adopt Canadian public sector accounting standards commencing with theiryear ended August 31, 2004 and that changes may be required to the application of these standards asa result of regulation.

In 2011, the government passed Ontario Regulation 395/11 of the Financial Administration Act. TheRegulation requires that contributions received or receivable for the acquisition or development ofdepreciable tangible capital assets and contributions of depreciable tangible capital assets for use inproviding services, be recorded as deferred capital contributions and be recognized as revenue in thestatement of operations over the periods during which the asset is used to provide service at the samerate that amortization is recognized in respect of the related asset. The regulation further requires that ifthe net book value of the depreciable tangible capital asset is reduced for any reason other thandepreciation, a proportionate reduction of the deferred capital contribution along with a proportionateincrease in the revenue be recognized. For Ontario school boards, these contributions includegovernment transfers, externally restricted contributions and, historically, property tax revenue.

The accounting policy requirements under Regulation 395/11 are significantly different from therequirements of Canadian public sector accounting standards which require that:

• government transfers, including amounts previously recognized as tax revenue, which do notcontain a stipulation that creates a liability, be recognized as revenue by the recipient whenapproved by the transferor and the eligibility criteria have been met in accordance with public sectoraccounting standard PS3410;

• externally restricted contributions be recognized as revenue in the period in which the resources areused for the purpose or purposes specified in accordance with public sector accounting standardPS3100; and

• property taxation revenue be reported as revenue when received or receivable in accordance withpublic sector accounting standard PS3510.

As a result, revenue recognized in the consolidated statement of operations and certain related deferred revenues and deferred capital contributions would be recorded differently under Canadian Public Sector Accounting Standards.

Reporting entity

The consolidated financial statements reflect the assets, liabilities, revenues and expenses of the reporting entity. The reporting entity is comprised of all organizations accountable for the administration of their financial affairs and resources to the Board and which are controlled by the Board, including the following:

• Fast Track Community Centre for Skills Development and Training (“The Centre”); and

• Halton Student Transportation Services (“HSTS”).

D R A

F T



Page 9

1. Significant accounting policies (continued)

Reporting entity (continued)

School generated funds, which include the assets, liabilities, revenues and expenses of various organizations that exist at the school level and which are controlled by the Board are reflected in the consolidated financial statements.

All material inter-departmental and inter-organizational transactions and balances between these organizations are eliminated upon consolidation.

Trust funds

Trust funds and their related operations administered by the Board are not included in the consolidated financial statements, as they are not controlled by the Board.

Cash and cash equivalents

Cash and cash equivalents are comprised of cash on hand and demand deposits.

Tangible capital assets

Tangible capital assets are recorded at historical cost less accumulated amortization. Historical cost includes amounts that are directly attributable to acquisition, construction, development or betterment of the asset, as well as interest related to financing during construction. When historical cost records were not available, other methods were used to estimate the costs and accumulated amortization.

Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as leased tangible capital assets. All other leases are accounted for as operating leases and the related payments are charged to expenses as incurred.

Tangible capital assets, except land, are amortized on a straight line basis over their estimated useful lives as follows:

Estimated useful

Asset life in years

Land improvements with finite lives 15

Buildings 40

Portable structures 20

Other buildings 20

First-time equipping of schools 10

Furniture 10

Equipment 5-15

Computer hardware 5

Computer software 5

Leasehold improvements - The Centre 10

Assets under construction and assets that relate to pre-acquisition and pre-construction costs are not amortized until the asset is available for productive use.

Land permanently removed from service and held for resale is recorded at the lower of cost and estimated net realizable value. Cost includes amounts for improvements to prepare the land for sale or servicing. Buildings permanently removed from service and held for resale cease to be amortized and are recorded at the lower of carrying value and estimated net realizable value. Tangible capital assets which meet the criteria for financial assets are reclassified as “assets held for sale” on the consolidated statement of financial position.

D R A

F T



Page 10


Deferred revenue

Certain amounts are received pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs or in the delivery of specific services and transactions. These amounts are recognized as revenue in the fiscal year the related expenses are incurred or services performed.

Deferred capital contributions

Contributions received or receivable for the purpose of acquiring or developing a depreciable tangible capital asset for use in providing services, or any contributions in the form of depreciable tangible assets received or receivable for use in providing services, is recognized as deferred capital contributions (DCC) as defined in Ontario Regulation 395/11 of the Financial Administration Act. These amounts are recognized as revenue at the same rate as the related tangible capital asset is amortized. The following items fall under this category:

• Government transfers received or receivable for capital purpose;

• Other restricted contributions received or receivable for capital purpose; and

• Amounts previously recognized as property taxation revenues which were historically used to fund capital assets.

Retirement and other future benefits

The Board provides defined retirement, post retirement and workers’ safety insurance benefits to specified employee groups. These benefits include pension, retirement gratuity, health and dental, workers’ safety insurance benefits, carry-over sick leave and long term disability benefits.

a) Employee Life and Health Trusts

As part of ratified labour collective agreements for unionized employees that bargain centrally and ratified central discussions with the principals and vice-principals associations, the following Employee Life and Health Trusts (ELHTs) were established in 2016-17: Elementary Teachers’ Federation of Ontario (ETFO), Elementary Teachers’ Federation of Ontario Education Workers (ETFO-EW), Ontario Secondary School Teachers’ Federation (OSSTF), Ontario Secondary School Teachers’ Federation Education Workers (OSSTF-EW), Education Workers’ Alliance of Ontario (EWAO), Canadian Union of Public Employees (CUPE) and Education Council of Associations for Benefits (ECAB). The ELHTs provide health, life and dental benefits to teachers, education workers and other school board staff and retired individuals starting with a school board’s participation date into the ELHT. These benefits are being provided through a joint governance structure between the bargaining/employee groups, school board trustees associations and the Government of Ontario. Starting November 1, 2016, the Board is no longer responsible to provide certain benefits to ETFO, OSSTF, OCTU (under OSSTF-EW), PSSP (under OSSTF-EW) and DECE (under ETFO-EW). Beginning in the 2016-17 school year, school boards whose employee groups transitioned their health, dental and life benefits to the ELHT are required to remit a negotiated amount per full-time equivalency (FTE) on a monthly basis. The remaining employee groups will complete transition into ELHTs by February 1, 2018.

Funding for the ELHTs is based on the existing benefits funding embedded within the Grants for Student Needs (GSN) and additional ministry funding in the form of a Crown contribution and Stabilization Adjustment.

The Board continues to provide health, dental and life insurance benefits for retired individuals and the following employee groups: CUPE, Halton District Educational Assistants' Association (HDEAA), Principals and Vice-Principals and other non Union employee groups that have not yet transferred into an ELHT, and continues to have a liability for payment of benefits for those who are on long-term disability and for some who are retired under these plans.

D R A

F T



Page 11


Retirement and other future benefits (continued)

b) Retirement gratuity plan, sick leave plan, and post-retirement health and dental plan

In 2012, changes were made to the Board’s retirement gratuity plan, sick leave plan and post-retirement health and dental plan. The Board has adopted the following policies with respect to accounting for these employee benefits:

i) The costs of self-insured retirement and other employee future benefits are actuarially determined using management’s best estimate of salary escalation, accumulated sick days at retirement, insurance and health care costs trends, disability recovery rates, long-term inflation rates and discount rates. In prior years, the cost of retirement gratuities that vested or accumulated over the periods of service provided by the employee were actuarially determined using management’s best estimate of salary escalation, accumulated sick days at retirement and discount rates. As a result of the plan change, the cost of retirement gratuities were actuarially determined using the employee’s salary, banked sick days and years of service as at August 31, 2012 and management’s best estimate of discount rates. The changes resulted in a plan curtailment and any unamortized actuarial gains and losses were recognized as at August 31, 2012. Any actuarial gains and losses arising from changes to the discount rate are amortized over the expected average remaining service life of the employee group.

For self-insured retirement and other employee future benefits that vest or accumulate over the periods of service provided by employees, such as post-retirement health and dental benefits, the cost is actuarially determined using the projected benefit method prorated on service. Under this method, the benefit costs are recognized over the expected average service life of the employee group. The changes to the post-retirement health and dental plan resulted in a plan curtailment and any unamortized actuarial gains and losses associated with the employees impacted by the change were recognized as at August 31, 2012.

For those self-insured benefit obligations that arise from specific events that occur periodically, such as obligations for workers’ compensation, the cost is recognized immediately in the period the events occur. Any actuarial gains and losses that are related to these benefits are recognized immediately in the period they arise.

ii) The costs of multi-employer defined pension benefits, such as the Ontario Municipal Employees Retirement System pensions, are the employer’s contributions due to the plan in the period.

iii) The costs of insured benefits are the employer’s portion of insurance premiums owed for coverage of employees during the period.

Government transfers

Government transfers, which include legislative grants, are recognized in the consolidated financial statements in the period, in which events giving rise to the transfer occur, providing the transfers are authorized, and eligibility criteria have been met and reasonable estimates of the amount can be made. If government transfers contain stipulations which give rise to a liability, they are deferred and recognized in revenue when the stipulations are met.

Government transfers for capital are deferred as required by Regulation 395/11, recorded as deferred capital contributions (DCC) and recognized as revenue in the consolidated statement of operations at the same rate and over the same periods as the asset is amortized.

Investment income

Investment income is reported as revenue in the period earned.

When required by the funding government or related Act, investment income earned on externally restricted funds such as pupil accommodation, education development charges and special education form part of the respective deferred revenue balances.

D R A

F T



Page 12


Budget figures

Budget figures have been provided for comparison purposes and have been derived from the budget approved by the Trustees of the Halton District School Board. The budget is developed in accordance with the provincially mandated funding model for school boards and is used to manage program spending within the guidelines of the funding model. Also included is the approved budget for the Fast Track Centre for Skills Development and Training. Budget figures in the consolidated statement of change in net debt have not been provided.

Property tax revenue

Under Canadian Public Sector Accounting Standards, the entity that determines and sets the tax levy records the revenue in the financial statements, which in the case of the Board, is the Province of Ontario. As a result, property tax revenue received from the municipalities is recorded as part of Provincial grants – Grants for Student Needs.

Use of estimates

The preparation of consolidated financial statements in conformity with the basis of accounting described in Note 1 requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities as at the date of the consolidated financial statements, and the reported amounts of revenues and expenses during the year. Actual results could differ from these estimates. These estimates are reviewed periodically and, as adjustments become necessary, they are reported in the periods in which they become known. Significant estimates include employee future benefits and certain accruals.

2. Accounts receivable - Government of Ontario

The Government of Ontario replaced variable capital funding with a one-time debt support grant in 2009-10. Halton District School Board received a one-time grant that recognized capital debt as of August 31, 2010 that is supported by the existing capital programs. The Board receives this grant in cash over the remaining term of the existing capital debt instruments. The Board may also be entitled to yearly capital grants to support capital programs which would be reflected in this account receivable.

The Board has an account receivable from the Government of Ontario of $295,682,715 (2016 - $294,331,912) with respect to capital grants.

3. Temporary borrowing

The Board’s banking resolutions allow aggregate borrowings to the maximum of $135 million. The Board has credit facilities available to the maximum of $85 million with a Canadian chartered bank to address operating requirements, bridge capital expenditures and education development charges outstanding. As at August 31, 2017, the amount drawn was $Nil (2016- $Nil).

4. Other liabilities

In the prior year, a liability for contaminated sites was recorded for the estimated cost to remediate soil and ground water contamination resulting from the replacement of a fuel oil underground storage tank in a Board site that is not in productive use. The estimated liability of $139,244 as at August 31, 2016 for remediation costs was provided by a third party geo-environmental consultant. During 2016-17, site remediation was completed and no liability has been recorded as at August 31, 2017.

Other liabilities also includes the Group Life Premium Stabilization Fund amounting to $2,290,984 (2016 - $3,115,225).

D R A

F T



Page 13

5. Net long-term liabilities

Net long-term liabilities on the consolidated statement of financial position is comprised of Ontario Financing Authority (OFA) and Ontario School Boards Financing Corporation (OSBFC) debentures as follows:

2017 2016

$ $

Debentures

OSBFC, Series 2003-A2, 5.800%,

maturing November 2028 17,848,021 18,914,529

OSBFC, Series 2004-A1, 5.483%,

maturing November 2029 26,846,581 28,309,501

OSBFC, Series 2005-A1, 4.789%, maturing August 2030 7,981,717 8,415,720

OFA, Bylaw 06090, 4.560%, maturing November 2031 14,370,493 15,057,051

OFA, Bylaw 08012, 4.900%, maturing March 2033 29,469,287 30,682,062

OFA, Bylaw 09037, 5.062%, maturing March 2034 973,300 1,009,290


OFA, Bylaw 09125, 5.384%, maturing May 2034 8,099,377 8,384,960




OFA, Bylaw 11155, 3.970%, maturing November 2036 13,812,344 14,274,390



OFA, Bylaw 13120, 4.037%, maturing October 2028 14,292,497 15,256,349


OFA, Bylaw 15010, 2.993%, maturing March 9, 2040 1,165,061 1,200,235

OFA, Bylaw 16024, 3.242%, maturing March 15, 2041 164,679 169,204

OFA, Bylaw 17020, 3.594%, maturing March 14, 2042 1,434,441 -

Net long-term liabilities 274,935,788 284,549,505

Of the net long-term liabilities outstanding of $274,935,788, principal plus interest payable over the next five years and subsequent payments to maturity are as follows:

Principal Interest Total

$ $ $

2017/18 11,607,432 12,430,244 24,037,676

2018/19 12,156,748 11,880,928 24,037,676

2019/20 12,732,677 11,304,999 24,037,676

2020/21 13,336,535 10,701,141 24,037,676

2021/22 13,969,707 10,067,969 24,037,676

Total 63,803,099 56,385,281 120,188,380

Thereafter 211,132,689 65,896,867 277,029,556

Net long-term liabilities 274,935,788 122,282,148 397,217,936

Interest payments on long-term liabilities amounted to $12,791,049 (2016 - $13,134,534) (Note 6).

D R A

F T



Page 14

6. Debt charges and capital loan interest

Debt charges and capital loan interest includes principal and interest payments as follows:

2017 2016

$ $

Principal payments on long-term liabilities 11,048,158 10,545,218

Interest payments on long-term liabilities (Note 5) 12,791,049 13,134,534

Interest payments on temporary financing of capital projects 119,147 114,869

23,958,354 23,794,621

7. Deferred revenue

Revenues received and that have been set aside for specific purposes by legislation, regulation or agreement are included in deferred revenue and reported on the consolidated statement of financial position.

Deferred revenue set-aside for specific purposes by legislation, regulation or agreement as at August 31, 2017 is comprised of:

Externally

Balance restricted Revenue Transfers Balance

as at revenue and recognized to deferred as at

August 31, investment in the capital August 31,

2016 income period contributions 2017

$ $ $ $ $

Renew able

energy - capital 142,793 - - - 142,793

School renew al 4,848,737 9,772,373 2,704,017 5,454,107 6,462,986

Special education 2,930,021 88,768,987 88,990,121 - 2,708,887

Legislative grants 1,818,816 32,188,798 30,692,288 1,647,967 1,667,359

Other Provincial grants 100,687 1,757,464 1,628,785 - 229,366

Other Ministry of

Education grants 14,964 3,675,872 3,505,013 - 185,823

Education development

charges - 23,325,014 23,325,014 - -

Other third party 454,797 4,509,079 3,948,342 590,606 424,928

Proceeds of disposition 20,507,468 (1,161) - 2,818,878 17,687,429

Total deferred revenue 30,818,283 163,996,426 154,793,580 10,511,558 29,509,571

D R A

F T



Page 15

8. Deferred capital contributions

Deferred capital contributions include grants and contributions received that are used for the acquisition of tangible capital assets in accordance with regulation 395/11 that have been expended by year end. The contributions are amortized into revenue over the life of the asset acquired.

2017 2016

$ $

Balance, beginning of year 536,976,209 541,350,856

Net additions to deferred capital contributions 42,073,980 23,559,839

Deferred capital contributions - grants recognized (28,547,307) (27,934,486)

Balance, end of year 550,502,882 536,976,209

9. Retirement and other employee future benefits

2017 2016

Workers' Total Total

Post safety Sick leave Long-term employee employee

Retirement retirement insurance top-up disability future future

gratuities benefits board benefits plans benefits benefits

$ $ $ $ $ $ $

Accrued employee

future benefit

obligations 21,778,620 203,857 5,974,868 393,364 68,471 28,419,180 31,531,260

Unamortized

actuarial

(losses) (1,659,506) - - - - (1,659,506) (2,584,002)

Employee future

benefits liability 20,119,114 203,857 5,974,868 393,364 68,471 26,759,674 28,947,258

The Board has designated reserves for certain of these employee future benefit obligations. The balance of these reserves totaled $4,615,211 at August 31, 2017 (2016 - $5,748,211).

2017 2016

Workers' Total Total

Post safety Sick leave Long-term employee employee

Retirement retirement insurance top-up disability future future

gratuities benefits board benefits plans benefits benefits

$ $ $ $ $ $ $

Recognition of

unamortized

actuarial (gains) losses 374,627 (1,333) - 118,460 - 491,754 183,600

Current year

benefit cost - - 1,746,505 393,363 (234,168) 1,905,700 1,703,580

Gain on plan amendments - 38,875 - - - 38,875 (889,121)

Interest on accrued

benefit obligation 483,881 4,223 113,537 - 4,381 606,022 843,179

Employee future

benefits expense 858,508 41,765 1,860,042 511,823 (229,787) 3,042,351 1,841,238

Above amounts exclude pension contributions to the Ontario Municipal Employees Retirement System, a multi-employer pension plan, described below.

D R A

F T



Page 16

9. Retirement and other employee future benefits (continued)

Actuarial assumptions

The accrued benefit obligations for employee future benefit plans as at August 31, 2017 are based on actuarial valuations completed for accounting purposes as at August 31, 2017. These actuarial valuations take into account any plan changes and the economic assumptions used in these valuations are the Board’s best estimates of expected rates of:

2017 2016

% %

Inflation

Retirement gratuities 1.50 1.50

Healthcare cost escalation

Dental 4.00 4.25

Health 8.00 8.25

Discount on accrued benefit obligaton

Retirement gratuities 2.55 2.05

Post-retirement benefits 2.55 2.05

Ontario Teachers’ Pension Plan

Teachers and related employee groups are eligible to be members of Ontario Teacher’s Pension Plan. Employer contributions for these employees are provided directly by the Province of Ontario. The pension costs and obligations related to this plan are a direct responsibility of the Province. Accordingly, no costs or liabilities related to this plan are included in the Board’s consolidated financial statements.

During the year ended August 31, 2017, the employee contributions to this plan were $45,668,244 (2016 - $44,376,271).

Ontario Municipal Employees Retirement System

All permanent non-teaching employees of the Board are eligible to be members of Ontario Municipal Employees Retirement System (OMERS), a multi-employer pension plan. The plan provides defined pension benefits to employees based on their length of service and rates of pay. The Board contributions equal the employee contributions to the plan. During the year ending August 31, 2017, the Board contributed $8,123,745 (2016 - $8,099,630) to the plan. As this is a multi-employer pension plan, these contributions are the Board’s pension benefit expenses. No pension liability for this type of plan is included in the Board’s consolidated financial statements, as these obligations are a direct responsibility of OMERS.

Retirement gratuities

The Board provides retirement gratuities to certain groups of employees hired prior to specified dates. The Board provides these benefits through an unfunded defined benefit plan. The benefit costs and liabilities related to this plan are included in the Board’s consolidated financial statements. As a result of the 2012 plan change, the amount of the gratuities payable to eligible employees at retirement is based on their salary, accumulated sick days, and years of service at August 31, 2012. Retirement gratuities expensed amounted to $858,508 (2016 - $3,842).

D R A

F T



Page 17

9. Retirement and other employee future benefits (continued)

Post-retirement benefits

The Board continues to provide post-retirement health and dental benefits to certain employee groups after retirement until the members reach 65 years of age. The premiums are based on the Board experience and retirees’ premiums are subsidized by the board. The benefit costs and liabilities related to the plan are provided through an unfunded defined benefit plan and are included in the Board’s consolidated financial statements. Effective September 1, 2013, employees retiring on or after this date, no longer qualify for board subsidized premiums or contributions.

Other employee future benefits

Workers’ Safety Insurance Board

The Board is a Schedule 2 employer under the Workplace Safety and Insurance Act (“Act”) and, as such, assumes responsibility for the payment of all claims to its injured workers under the Act.

Occurrences between $1,000,000 and $25,000,000 are insured under third party insurance coverage. The Board participates in the Workers’ Compensation Assistance Program with the School Boards’ Co-operative Inc. (SBCI). For an annual fee, this program provides funds to Participating Members that incur claim costs on any workers’ compensation incident between $500,000 and $1,000,000. The Board is self-insured for all other occurrences. The benefit costs and liabilities related to this plan are included in the Board’s consolidated financial statements. School boards are required to provide salary top-up to a maximum of 4 ½ years for employees receiving payments from the Workplace Safety and Insurance Board, where the collective agreements negotiated prior to 2012 included such provisions.

As of August 31, 2017, these obligations, as actuarially determined, amounted to $5,974,868 (2016 - $5,215,485) and are included in Employee Future Benefits Payable. The change in this amount from the previous year has been reflected in the statement of operations.

Long-term disability benefits

The Board provides long-term disability benefits including payment of life insurance premiums and health care benefits to employees who are not yet members of an ELHT, during the period an employee is unable to work. The benefit costs and liabilities related to this plan are included in the Board’s consolidated financial statements.

Sick leave top-up benefits

A maximum of 11 unused sick leave days from the current year may be carried forward into the following year only, to be used to top-up salary for illnesses paid through the short-term leave and disability plan in that year. The accrued benefit obligation for the sick leave top-up is based on an actuarial valuation for accounting purposes as of August 31, 2017. This actuarial valuation is based on assumptions about future events.

D R A

F T



Page 18

10. Tangible capital assets

Cost

Transfer

Balance at Additions to/from

August 31, and construction in August 31,

2016 betterments Disposals progress 2017

$ $ $ $ $


Land 177,135,490 13,395,691 - 11,626 190,542,807

Land improvements 32,769,287 2,961,889 - - 35,731,176

Buildings (40 yrs) 712,249,543 33,547,094 - 4,187,774 749,984,411

Other Buildings 112,268 - - - 112,268

Portable structures 9,054,193 - - - 9,054,193

Construction in progress 4,187,774 1,845,400 - (4,187,774) 1,845,400

Pre-acquisition costs - land 83,020 151,872 - (11,626) 223,266

Pre-acquisition costs - building 1,124,600 1,129,302 - - 2,253,902

Equipment (5 years) 188,185 58,660 58,134 - 188,711

Equipment (10 years) 3,936,182 246,150 - - 4,182,332

Equipment (15 years) 1,327,757 147,013 - - 1,474,770

First time equipping 14,254,778 318,602 - - 14,573,380

Furniture 478,486 108,683 - - 587,169

Computer hardware 6,824,753 1,172,892 928,976 - 7,068,669

Computer software 1,752,085 55,619 334,222 - 1,473,482

965,478,401 55,138,867 1,321,332 - 1,019,295,936

The Centre

Computers 30,114 - - - 30,114

Leasehold improvements 933,541 371,881 - - 1,305,422

Equipment and furniture 907,667 - - - 907,667

1,871,322 371,881 - - 2,243,203

Total 967,349,723 55,510,748 1,321,332 - 1,021,539,139

D R A

F T



Page 19

10. Tangible capital assets (continued)

Accumulated

amortization Net book value

Amortization Transfer

Balance at and write-offs to assets Balance at

August 31, and held August 31,

2016 adjustments Disposals for sale 2017 2017 2016

$ $ $ $ $ $ $


Land - - 190,542,807 177,135,490

Land improvements 10,371,087 2,318,392 - - 12,689,479 23,041,697 22,398,200

Buildings (40 yrs) 213,043,999 22,523,213 - - 235,567,212 514,417,200 499,205,544

Other Buildings 14,033 5,613 - - 19,646 92,622 98,235

Portable structures 5,849,828 462,981 - - 6,312,809 2,741,384 3,204,365

Construction in

progress (a) - - - - - 1,845,399 4,187,774

Pre-acquisition costs -

land (a) - - - - - 223,266 83,020

Pre-acquisition costs -

building (a) - - - - - 2,253,902 1,124,600

Equipment (5 years) 113,926 37,689 58,134 - 93,481 95,230 74,259

Equipment (10 years) 1,352,509 402,332 - - 1,754,841 2,427,491 2,583,673

Equipment (15 years) 175,030 84,695 - - 259,725 1,215,045 1,152,727

First time equipping 6,576,348 1,437,965 - - 8,014,313 6,559,067 7,678,430

Furniture 215,636 53,283 - - 268,919 318,250 262,850

Computer hardware 3,575,088 1,389,342 928,976 - 4,035,454 3,033,215 3,249,665

Computer software 817,122 322,556 334,222 - 805,456 668,026 934,963

242,104,606 29,038,061 1,321,332 269,821,335 749,474,601 723,373,795

The Centre

Computers 20,912 9,202 - - 30,114 - 9,202

Leasehold improvements 803,446 58,639 - - 862,085 443,337 130,095

Equipment and furniture 907,667 - - - 907,667 - -

1,732,025 67,841 - - 1,799,866 443,337 139,297

Total 243,836,631 29,105,902 1,321,332 - 271,621,201 749,917,938 723,513,092

a) Assets under construction

Assets under construction which include construction in progress, pre-acquisition costs – land and pre-acquisition costs – building for a total value of $4,322,567 (2016 - $5,395,394) have not been amortized. Amortization of these assets will commence when the asset is put into service.

D R A

F T



Page 20

11. Accumulated surplus

Accumulated surplus consists of the following:

2017 2016

$ $

Non-designated surplus 5,000,000 5,000,000

Amounts internally restricted for future use of the Board

Retirement gratuities 4,615,211 5,748,211

Fast Track Centre for Skills and Development & Training 1,598,914 1,776,081

Other operating 12,997,451 10,534,757

Accommodation 39,017,224 39,502,059

Committed capital projects and sinking fund interest 8,646,777 9,205,372

66,875,577 66,766,480

Unavailable for Compliance

Employee future benefits (13,776,664) (18,409,846)

Interest accrual (3,578,610) (3,698,011)

(17,355,274) (22,107,857)

Revenues recognized for land

Land (Note 10) 190,542,807 177,135,490

Pre-acquisition costs - land (Note 10) 223,266 83,020

Education development charges outstanding (i) (28,608,998) (38,137,054)

162,157,075 139,081,456

School generated funds 6,235,278 5,419,532

Total accumulated surplus 222,912,656 194,159,611

i) The Education Act, Part IX, Division E and Ontario Regulation 20/98 (amended by Ontario

Regulation 95/02) provide requirements for determining a board’s eligibility to impose Education Development Charges (“EDC”) on new development, and the calculation of these charges. The accumulated eligible education development charge expenditures may be financed through cash and cash equivalents or temporary borrowing on the consolidated statement of financial position. Interest on education development charges outstanding amounted to $355,185 (2016 - $406,372).

D R A

F T



Page 21

12. Expenses by object

The following is a summary of expenses reported in the consolidated statement of operations by object:

2017 2016

Budget Actual Actual

$ $ $

Salary and wages 478,081,368 476,987,068 459,351,179

Employee benefits 77,070,223 78,287,219 71,399,814

Staff development 4,262,442 5,970,093 4,830,118

Supplies and services 64,128,131 63,003,449 59,287,718

Interest charges on capital 13,658,732 13,265,381 13,655,775

Rental expenses 147,615 121,031 116,132

Fees and contract services 36,624,561 37,002,459 35,023,650

Other 14,897,803 17,253,019 18,369,745

Amortization of tangible capital assets 27,698,808 29,105,902 28,493,141

Total 716,569,683 720,995,621 690,527,272

13. Ontario School Board Insurance Exchange (“OSBIE”)

The school board is a member of the Ontario School Board Insurance Exchange (OSBIE), a reciprocal insurance company licensed under the Insurance Act. OSBIE insures general public liability, property damage and certain other risks. Liability insurance is available to a maximum of $24 million per occurrence.

The ultimate premiums over a five year period are based on each member of the reciprocal and the Board’s actual claims experience. Periodically, the Board may receive a refund or be asked to pay an additional premium based on its pro rata share of claims experience. The current five year term expires December 31, 2021.

14. Contractual obligations and contingent liabilities

a) The Board has the following annual lease and contract commitments over the next 5 years with respect to furniture, equipment, computer hardware and software, construction, and portables, totaling $21,592,192.

Fiscal year ending August 31 $

2018 8,829,627

2,847,812

2,230,578

2021 2,015,225 2022 5,668,950

2019

2020

b) As of August 31, 2017 the Board had guarantees outstanding of $1,230,217 (2016 - $1,230,217)

relating to construction projects in progress.

D R A

F T



Page 22

14. Contractual obligations and contingent liabilities (continued)

c) In the normal course of operations, the Board becomes involved in various claims and legal proceedings. While the final outcome with respect to claims and legal proceedings pending at August 31, 2017 cannot be predicted with certainty, it is in the opinion of the Board that their resolution will not have a material adverse effect on the Board’s financial position or results of operations.

15. Partnership in Halton Student Transportation Services

Transportation services for the Board are provided by Halton Student Transportation Services (“HSTS”) in partnership with Halton Catholic District School Board. Under the agreement created at the time HSTS was established, decisions related to the financial and operating activities of HSTS are shared. No partner is in a position to exercise unilateral control. Operations of HSTS have been included in these consolidated financial statements based on the share of net financial resources contributed by the Board during the fiscal period being reported.

This entity is proportionately consolidated in the Board’s consolidated financial statements whereby the Board’s pro-rata share of assets, liabilities, revenues and expenses of the consortium are included in the Board’s consolidated financial statements. Inter-organizational transactions and balances have been eliminated.

The following provides condensed financial information:

2017 2016

Board Board

Total portion Total portion

$ $ $ $

Financial position

Financial assets 71,877 45,714 300,374 196,745

Liabilities 102,151 64,968 323,446 211,857

Non-financial assets 31,034 19,738 23,832 15,610

Accumulated surplus 760 484 760 498

Operations

Revenues 22,813,652 15,470,334 21,374,800 14,670,704

Expenditures 22,813,652 15,470,334 21,374,800 14,670,704

Annual surplus - - - -

16. Repayment of “55 School Board Trust” funding

On June 1, 2003, the Board received $7,294,000 from The 55 School Board Trust (the “Trust”) for its capital related debt eligible for provincial funding support pursuant to a 30-year agreement it entered with the Trust. The 55 School Board Trust was created to refinance the outstanding not permanently financed debt of participating boards that are beneficiaries of the Trust. Under the terms of the agreement, The 55 School Board Trust repaid the Board’s debt in consideration for the assignment by the Board to the Trust of future provincial grants payable to the Board in respect of the not permanently financed debt.

As a result of the above agreement, the liability in respect of the not permanently financed debt is no longer reflected in the Board’s financial position.

D R A

F T



Page 23

17. Funds administered by the Board

Trust funds administered by the Board amounting to $1,397,704 (2016 - $1,408,184) have not been included in the consolidated financial statements, as they are not controlled by the Board.

Deferred

Trust leave 2017 2016

funds plan Total Total

$ $ $ $

Opening balance at September 1, 2016 716,169 692,015 1,408,184 1,688,323

Capital received in 2017 4,443 383,156 387,599 347,221

Earnings on investments in 2017 7,270 86 7,356 7,347

727,882 1,075,257 1,803,139 2,042,891

Disbursements in 2017 28,870 376,565 405,435 634,707

Closing balance at August 31, 2017 699,012 698,692 1,397,704 1,408,184

18. Subsequent event

In October 2017, the Board entered into an agreement with Everstrong Construction for the construction of Milton South West #10 Elementary Public School. The contract value is $16,758,298. An additional amount of $2,735,623 has been approved for architect fees, miscellaneous fees and permits, site preparation costs, furniture, equipment and taxes. As of August 31, 2017, expenses of $629,491 have been incurred.

In October 2017, the Board also entered into an agreement with Snyder Architects Inc., as the architect for the transition of educational programs project into Nelson High School and M.M. Robinson High School.

D R A

F T


Financial statements of

Fast Track - Community Centre for Skills, Development and Training August 31, 2017

D R A

F T


Fast Track - Community Centre for Skills, Development and Training August 31, 2017 Table of contents Independent Auditor’s Report ............................................................................................................................ 1-2

Statement of revenue and expenses and net assets ............................................................................................ 3

Balance sheet ....................................................................................................................................................... 4

Statement of cash flows ........................................................................................................................................ 5

Notes to the financial statements ....................................................................................................................... 6-9

D R A

F T


Deloitte LLP 1005 Skyview Drive Suite 200 Burlington ON L7P 5B1 Canada Tel: 905-315-6770 Fax: 905-315-6700 www.deloitte.ca

Independent Auditor’s Report

To the Members of Fast Track - Community Centre for Skills, Development and Training

We have audited the accompanying financial statements of Fast Track – Community Centre for Skills, Development and Training, which comprise balance sheet as at August 31, 2017, and the statements of revenue and expenses and net assets, and of cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information.

Management’s Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatements, whether due to fraud or error.

Auditor’s Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance whether the financial statements are free of material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purposes of expressing an opinion on the effectiveness of the entity’s internal controls. An audit also includes evaluating the appropriateness of the accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.

D R A

F T


Page 2

Opinion In our opinion, these financial statements present fairly, in all material respects, the financial position of Fast Track – Community Centre for Skills, Development and Training as at August 31, 2017, and the results of its operations and its cash flows for the year then ended in accordance with Canadian public sector accounting standards.

Chartered Professional Accountants Licensed Public Accountants November 14, 2017

D R A

F T


Fast Track - Community Centre for Skills, Development and TrainingStatement of revenue and expenses and net assetsyear ended August 31, 2017

2017 2016$ $

RevenueGovernment of Canada (Note 6) 2,976,495 2,822,725 Province of Ontario (Note 6) 6,747,127 6,247,381 Fees 838,227 660,039 General 156,414 104,066 Adult high school credits 255,496 233,872 Rent (Note 7) 315,500 209,931

11,289,259 10,278,014

ExpensesWages and benefits - programs 5,038,948 4,936,891 Materials, services and supplies - programs 3,389,131 2,954,739 Rent 1,311,589 1,267,512 Administrative salaries 823,424 975,287 Other administrative 292,135 310,326 Advertising and promotion 99,144 123,454 General supplies and purchased services 134,998 191,075 Amortization 67,841 37,897 Bad debts 5,176 4,925

11,162,386 10,802,106

Excess of revenue over expenses (expenses over revenue) 126,873 (524,092) Net assets, beginning of year 1,915,378 2,439,470 Net assets, end of year 2,042,251 1,915,378

The accompanying notes to the financial statements are an integral part of this financial statement.Page 3

D R A

F T


Fast Track - Community Centre for Skills, Development and TrainingBalance sheetas at August 31, 2017

2017 2016$ $

AssetsCurrent assets

Cash 851,675 1,444,245 Accounts receivable 1,976,445 1,553,876 Prepaid expenses 151,881 259,615

2,980,001 3,257,736

Capital assets (Note 3) 443,337 139,297 3,423,338 3,397,033

LiabilitiesCurrent liabilities

Accounts payable and accrued liabilities 230,452 341,773 Due to Halton District School Board (Note 5) 24,893 79,562 Deferred revenue 625,742 510,320

881,087 931,655

Due to Halton District School Board (Note 5) 500,000 550,000 1,381,087 1,481,655

Commitments (Note 7)

Net assets 2,042,251 1,915,378 3,423,338 3,397,033

Approved by the Board

___________________________________ Director

___________________________________ Director


D R A

F T


Fast Track - Community Centre for Skills, Development and TrainingStatement of cash flowsyear ended August 31, 2017

2017 2016$ $

Operating activitiesExcess of revenue over expenses (expenses over revenue) 126,873 (524,092) Item not affecting cash

Amortization 67,841 37,897 Changes in non-cash operating working capital items (Note 4) (365,403) (517,474)

(170,689) (1,003,669)

Investing activityPurchase of capital assets (371,881) (112,383)

Financing activityDecrease in due to Halton District School Board (50,000) (50,000)

Net cash outflow (592,570) (1,166,052) Cash, beginning of year 1,444,245 2,610,297 Cash, end of year 851,675 1,444,245


D R A

F T


Fast Track - Community Centre for Skills, Development and Training Notes to the financial statements August 31, 2017

Page 6

1. Description of business

Fast Track - Community Centre for Skills, Development and Training’s (the “Organization”) principal function is to provide education and training programs for adults in the Halton community. The Organization was incorporated under the Corporations Act of Ontario as a non-profit corporation without share capital and is exempt from income taxes.

2. Accounting policies

These financial statements have been prepared in accordance with Canadian public sector accounting standards for government not-for-profit organizations. The significant accounting policies of the Organization are as follows:

Use of estimates

The preparation of financial statements in conformity with Canadian public sector accounting standards for government not-for-profit organizations requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Due to the inherent uncertainty in making estimates, actual results could differ from these estimates.

Cash

Cash consists of cash on deposit with the Organization’s bankers.

Capital assets

Purchased capital assets are recorded at cost. Amortization is recorded at the following annual rates over the estimated useful lives of the related assets:

Leasehold improvements 10 years straight line Equipment and furniture 5 years straight line Computer hardware 3 years straight line

Contributed capital assets and matching deferred contributions are recorded at fair market values at the date of the donation. Amortization on donated equipment and the related deferred contribution is recorded using the straight-line method over 5 years, the estimated useful life of the equipment.

Revenue recognition

Proceeds from project grants specifically intended for future periods are initially deferred and taken into revenue as expenses are incurred.

Fees are recognized as revenue in the period to which they relate.

Rent revenue is recognized when the services are provided to tenants, and collection is reasonably assured. When rental payments are received in advance of contracted services, the Organization records this as deferred revenue.

D R A

F T



Page 7

2. Accounting policies (continued)

Financial instruments

Under PS 3450, all financial instruments, including derivatives, are included on the balance sheet and are measured either at fair value or amortized cost based on the characteristics of the instrument and the Organization’s accounting policy choices. All financial instruments reported on the balance sheet of the Organization are classified as follows:

Financial instrument Classification

Cash Fair valueAccounts receivable Amortized costAccounts payable and accrued liabilities Amortized costDue to Halton District School Board Amortized cost

Financial instruments measured at fair value are initially recognized at cost and subsequently carried at fair value. Transaction costs related to financial instruments in the fair value category are expensed as incurred. Financial instruments measured at amortized cost are initially recognized at cost, and subsequently carried at amortized cost using the effective interest rate method, less any impairment losses on financial assets. Transaction costs related to financial instruments in the amortized cost category are added to the carrying value of the instrument.

Write-downs on financial assets in the amortized cost category are recognized when the amount of a loss is known with sufficient precision, and there is no realistic prospect for recovery. Financial assets are then written down to net recoverable value with the write down being recognized in the Statement of revenue and expenses and net assets.

3. Capital assets

2017Accumulated Net book

Cost amortization value$ $ $

Leasehold improvements 1,305,423 862,086 443,337 Equipment and furniture 907,668 907,668 - Computer hardware 543,571 543,571 -

2,756,662 2,313,325 443,337

2016

Accumulated Net bookCost amortization value

$ $ $

Leasehold improvements 933,542 803,447 130,095 Equipment and furniture 907,668 907,668 - Computer hardware 543,571 534,369 9,202

2,384,781 2,245,484 139,297

D R A

F T



Page 8

4. Changes in non-cash operating working capital items

2017 2016$ $

Accounts receivable (422,569) (566,586) Prepaid expenses 107,734 (163,939) Accounts payable and accrued liabilities (111,321) 89,601 Due to Halton District School Board (54,669) 42,332 Deferred revenue 115,422 81,118

(365,403) (517,474)

5. Related party transactions

Amounts due to Halton District School Board (“HDSB”) of $24,893 (2016 - $79,562) are for operating purposes. Also owing is $500,000 (2016 - $550,000) for capital purposes.

In addition, the following transactions occurred during the year between the Organization and Halton District School Board:

2017 2016$ $

Rent revenue 23,792 19,200 General revenue 11,678 11,988

Anticipated annual principal repayments over the next five years for the loan from HDSB are as follows:

$

2018 50,000 2019 50,000 2020 50,000 2021 50,000 2022 50,000

6. Government grants

The Organization participated in several educational programs funded by the federal government through Citizenship and Immigration Canada and the Ontario government during the year. Approximately 86% (2016 - 88%) of its revenues were from these grants.

D R A

F T



Page 9

7. Commitments

The Organization has the following annual operating lease commitments with respect to premises and telephones:

$

2018 1,170,604 2019 1,124,832 2020 932,703 2021 887,792 2022 705,799

4,821,730

Minimum rental revenue commitments on operating leases with respect to premises:

$

2018 128,020 2019 130,147 2020 132,275 2021 134,403 2022 113,480

638,325

D R A

F T



75

Report Number: 17131 Date: October 26, 2017

FOR DECISION


FROM: Audit Committee J. Gray, Chair

RE: Audit Committee Annual Report to the Board of Trustees and Annual Report to the Ministry

Warrant This report is a summary of the recommendation arising from the Audit Committee meeting held on November 7, 2017 regarding the Audit Committee annual report to the Board of Trustees as required by Ontario Regulation 361/10.

RECOMMENDATION

Be it resolved that the Board of Trustees accept the 2016/2017 Audit Committee Annual Report to the Board of Trustees and the 2016/2017 Annual Report to the Ministry.

Background The Halton District School Board (HDSB) Audit Committee met on November 7, 2017. The purpose of the meeting included;

Review of the 2016/2017 Annual Reports to the Board of Trustees and to the Ministry

Review of 2016/2017 Audit Committee Annual Report to the Board of Trustees Under Ontario Regulation 361/10, S. 15 (1), the Audit Committee shall submit to the board an annual report. The annual report contains the information prescribed under the regulation.

Review of the 2016/2017 Audit Committee Annual Report to the Ministry Under Ontario Regulation 361/10, S. 15 (2), the board shall submit information to the Minister on audit work performed since the last report and work planned for the upcoming period. The annual report contains the information prescribed under the regulation.

Conclusions The Audit Committee has received the Audit Committee Annual Report to the Board of Trustees and the 2016/2017 Annual Report to the Ministry.

On behalf of the Audit Committee, Jeanne Gray, Chair, Audit Committee 2017/2018

76

Annual Report to the Board of Trustees For the year ended August 31, 2017

This report summarizes the audit committee’s actions for the year ending August 31, 2017.

Audit Committee Members

The Audit Committee consisted of the following members:

- Jeanne Gray – Chair, Trustee Representative

- Kim Graves, Trustee Representative

- Ann Harvey Hope, Trustee Representative

- Bob Bosshard, Public Representative (to December 2016)

- Mary Caputi, Public Representative

- Dan McKerrall, Public Representative (effective February 2017)

In addition, staff attendees at the Committee meetings included:

- Stuart Miller – Director of Education

- Lucy Veerman – Superintendent of Business Services and Treasurer

- Jackie Sweetman – Controller of Financial Services

- Carrie Salemi – Manager of Financial Services

- Kathryn Samarin – Supervisor of Accounting

- Jenny Baker – Regional Internal Audit Manager

- Cheryl Dalrymple – HDSB Internal Auditor

- David Tonin – Partner, Audit & Assurance, Deloitte LLP

Additional trustee guests attending Audit Committee meetings are noted in the minutes.

Administrative Tasks

At the beginning of the year and in accordance with recommended good practice various administrative tasks were completed. These included:

- requesting declaration of any conflicts of interest

- appointing an Audit Committee Chair

- developing a work plan;

- developing a meeting schedule and agenda for the year; and

- updating the Audit Committee Terms of Reference

77

Meetings

The previous annual report (approved November 2016) summarized the meetings up to November 8, 2016 and dealt with matters related to the 2015/2016 fiscal year. For matters dealing with 2016/2017, there were four meetings throughout the year. All meetings were held as planned. The regulation requires that the attendance record of the members of the committee be included in the report.

The members in attendance at each meeting were as follows:

Member’s Name November 8,

2016 February 28,

2017 April 13, 2017

September 19, 2017

Jeanne Gray

X X X X

Kim Graves

X X X X

Ann Harvey Hope

X X X X

Bob Bosshard X NA NA NA

Mary Caputi

X X X X

Dan McKerrall NA X X X

A meeting was held on November 7, 2017 for the presentation of the draft 2016/2017 audited financial statements.

The Regulation also requires the Audit Committee Chair provide an oral or written report to the Board of Trustees summarizing the matters discussed at each meeting and a written report of any recommendations for the Board to approve. Information was provided to the Board of Trustees after each of the meetings.

Governance

The Audit Committee operated throughout the fiscal year ending August 31, 2017. All of the members satisfied the eligibility requirements in accordance with Ontario Regulation 361/10.

Halton District School Board Internal Auditor

The Audit Committee reviewed and approved internal audit plans for the school board, reviewed and discussed interim and year end reports summarizing the results of audit work and recommendations made by the Board’s Internal Auditor.

78

External Auditors

The external auditors, Deloitte LLP, presented the scope and extent of their work for the 2016/2017 audited financial statements to the committee, which the committee reviewed and recommended for approval at the April 13, 2017 meeting. The external auditors confirm their independence in conjunction with the presentation of the draft financial statements. The Audit Committee reviewed and recommended the approval of the annual audited financial statements for the 2015/2016 year on November 8, 2016.

The Audit Committee recommended the reappointment of the external auditors for the next fiscal year during the meeting held February 28, 2017. As per the Board Executive Limitations Policy, external audit services will be going to tender for the 2018/2019 fiscal year.

Regional Internal Audit Team

The Audit Committee reviewed and approved the internal audit plans for the school board, reviewed, and discussed interim and year end reports summarizing the results of the audit work and recommendations made by the Regional Internal Audit Team.

Summary of the work performed

In addition to the items noted above, the following outlines further work performed by the Audit Committee in the last 12 months:

- Welcomed new Audit Committee public representative at February 2017 meeting

- Reviewed the fees charged by the external auditors in respect of the 2016/2017

financial statement audit;

- Followed up on any issues discussed at previous meetings;

- Discussed External, Internal and Regional Internal Audit Assessments;

- Held private meetings (i.e. exclusive of Management) with External Auditor and

Regional Internal Auditors.

- Worked on development of a Policy – Audit and Non-Audit Services as per

Regulation 361/10, Section 9(4)

The Audit Committee is grateful to all of the participants for the interchange of ideas and expertise from the attendees. It is the interaction of all involved that allows us to be successful and to satisfy our duties and responsibilities under Ontario Regulation 361/10.

On behalf of the Audit Committee

_________________________ Jeanne Gray Audit Committee Chair 2016/2017

79

Annual Report to the Board of Trustees and Forwarded

To the Ministry of Education

for the year ended August 31, 2017

District School Board Name: Halton District School Board

Fiscal Year: 2016/2017

Re: Annual audit committee report to the Ministry of Education as per Ontario Regulation 361/10

During the 2016/17 fiscal year, the following internal audits or other engagements were started by the regional internal audit team but not completed by August 31st:

● IT Security and Vulnerability Assessment (field work completed in 2016/17 and report drafted, final audit report will be presented to Audit Committee in 2017/18)

In addition to those listed above, the following audits were completed in the 2016/17 fiscal year:

● Follow-up Audit: o Health and Safety

● IT Backup, Disaster and Recovery Audit

Based on the multi-year internal audit plan, we are not expecting any enrolment audits to be performed.

Jeanne Gray________________ Date Signature Audit Committee Chair 2016/2017


80


FOR DECISION


FROM: Gerry Cullen, Superintendent of Facility Services

RE: Facility Services Projects, Operations and Maintenance 2017-2018

RECOMMENDATION:

Be it resolved that the Halton District School Board authorize staff to tender and award the 2017-2018 Facility Services Projects, Operations and Maintenance, either individually or combined, as outlined in Report 17134.

Background: As part of the annual grants received from the Province, the Halton District School Board receives a School Capital Renewal (CR) allocation to replace components of our buildings i.e. windows, asphalt, roofing etc. Additionally the Halton District School Board receives an annual grant known as School Condition Improvement (SCI) funding (formerly known as Good Places to Learn) from the province of Ontario,

Facility Service staff collect requests throughout the year on a webpage available to all schools. They then work with representatives of the elementary and secondary Principals to prioritize the requests. The prioritization of projects is in accordance with the Capital Renewal Administrative Procedure. This process is undertaken for CR and SCI. Family of Schools (FOS) priorities are developed between the Superintendents of Education and their Family of Schools. Program renewal is developed between the Superintendent and the Program staff.

The attached, lists all project categories in one table demonstrating the level of impact at the schools. Facility Services will develop a project management protocol to work with the School Administrators, Program Staff and Student Services staff. The projects have been bundled together for project management purposes. Some schools may have a greater number of projects that may be bundled per school or some bundles may be split over two years due to their size and complexity. Some projects that are minor in nature i.e. painting, new carpet may be addressed throughout the school year in advance of the summer construction schedule. Each project will have a project lead to ensure workflow. As a result of the number and complexity of the projects, there will be impacts on the availability of space for summer programs offered by the School Programs department and our municipal partners. Facility Staff are working with HDSB departments and municipal partners to mitigate the impact as was done last season.

It must be recognized that this table of projects is dynamic and will change over time as projects are added or removed. The availability of firms to carry out the work may also impact the completion timeline. The attached table does include all CR, SCI, and CR/SCI 2016-2017 rollover projects. The attached table at this time does not include CTG, GHG, FOS, Outdoor Learning Environments (formerly known as school ground greening), School Programs nor Special Education projects as these project lists are still in development.

In accordance with Executive Limitation, Accommodation/Capital Planning board approval is required for projects with an estimated value of $500,000 or more. In the 2016-2017 school year we initiated the concept of bundling multiple projects at one site. The benefit of this concept enabled the coordination and management of multiple projects and multiple contractors within the short construction period. To enable work to be completed within the summer months, staff must


81

plan, tender and award contracts from December through to May. The impact of bundling projects may result in projects exceeding the $500,000 level. However, as other projects are approved and added to a site, more sites may exceed the limitation e.g. projects such as school ground greening, program related, special education related projects.

Facility Services is requesting approval of the list to comply with the intent of the executive limitation in order to tender and award projects for 2017-2018, either individually or combined. This will maintain the intent and purpose of Executive Limitation Policy J: Accommodation/Capital Planning, item 5 regarding tender awards in excess of $500,000 for renovation and repair projects.

Definitions: Capital Renewal (CR) or School Renewal is understood as the repair and replacement of building components such as roofing, windows and HVAC/mechanical which are considered as major components. Items such as painting and classroom millwork are also permitted as minor repairs/replacements. School Renewal Allocation funding is based on student enrolment, age of the school building and a weighting factor to determine the varying funding to boards.

School Condition Index (SCI) is a Ministry funded program to address the deferred backlog of school renewal needs. SCI funding is calculated on an assessment of the deferred items as noted in the condition assessment program. SCI funding is to address high and urgent renewal priorities of schools such as building components (windows, roof, and boilers), energy efficiencies, health and safety issues and accessibility.

Green House Gas Reduction Fund (GGRF) is a time limited Ministry program that will reduce GHG emissions from facilities in the education sector. This program will support the replacement, renewal and installation of new energy efficient building components

Family of Schools (FOS) funding of projects is an amount provided to schools through each FOS Superintendent. This funding has been in place for several years and many of the high priority projects have been addressed. Principals then prioritize projects at the school level. To be added to the listing when available and typically smaller projects.

Close the Gap (CTG) is a HDSB developed plan and fund to address the gap between the instructional spaces of new and older schools. (To be added to the listing, when available).

Program Renewal funding of projects is directed toward system program items such as science rooms, tech areas etc., several of these have been carried out during the previous budget years. (To be added to the listing, when available).

Outdoor Learning Environments (OLE) (formerly known as School Ground Greening) projects are an HDSB program plan coordinated by the Environmentally Sustainability Officer. These projects generally are a combination of school generated funds and community based grants i.e. TD Evergreen fund. (To be added to the listing, when available).

Appendices: 2017-2018 Project Listing


Gerry Cullen Superintendent of Facility Services


Facility Services Projects 2017-2018

Project # School Category Room# / Loc Est. Cost Description ExampleProject Year Bundle Project

Number

2017-11 Abbey Lane P.S. Mechanical School $ 50,000 Replace boiler venting 2017 CR Roll BP-1

2018-2 Abbey Lane P.S. Electrical Gym 25,000$ Replace Gym lighting to T5/LED. Lighting - gyms 2018 SCIBP-1

2018-3 Abbey Lane P.S. Building School 127,500$ Replacement [B2030 Exterior Doors - Original Building] VFA 2018 SCIBP-1

2017- 301 Abbey Park H.S Electrical school $ 250,000 Replace Controls2017 SCI Roll BP-2

2018-4 Acton District H.S. Gymnasium Gymnasium 10,000$ Replace scoreboard and clock

equipment - score

board 2018 SCIBP-3

2018-5 Acton District H.S. Site Outdoor sidewalk 70,000$ Replace/install concrete sidewalk near outdoor classroom sidewalk/curbs 2018 SCIBP-3

2018-6 Acton District H.S. Mechanical School 173,400$ Replacement [D304008 Air Handling Units -Gymnasium and Change Rooms] VFA 2018 SCIBP-3

2018-7 Acton District H.S. Plumbing School 35,700$ Replacement [C1030 Fittings - Washroom Partitions - Original Building] VFA 2018 SCIBP-3

2018-10 Aldershot H.S. Painting Exterior Columns 50,000$ Repair exterior columns, repair cracks/parge and paint exterior 2018 CRBP-4

2018-11 Aldershot H.S. Building Office photocopy room 10,000$ Repair/install sink, taps and faucet in office area for first aid needs millwork 2018 CRBP-4

2018-12 Aldershot H.S. Building Pool Wing 50,000$ Repair pool wing east wall elevation masonry 2018 CRBP-4

2018-13 Aldershot H.S. Building School $ 50,000 Replace spalding and fallen brick add/remove walls 2018 CRBP-4

2018-14 Aldershot H.S. Building Section 306, 502 and 503 $ 70,000 Repair masonry and seal at roof sections 306, 502 and 503. masonry 2018 CRBP-4

2018-8 Aldershot H.S. Mechanical Boiler room 40,000$ Replace hot water storage tank. heating system 2018 CRBP-4

2018-9 Aldershot H.S. Mechanical Concourse $ 125,000 Replace exhaust fans mechanical 2018 CRBP-4

2018-15 Alton Village P.S. Site South west driveway 6,000$ Replace/install concrete walkway to public sidewalk sidewalk/curbs 2018 CRBP-5

2018-16 B.T. Lindley P.S. Electrical Gym 25,000$ Replace Gym lighting to T5/LED. lighting - general 2018 CRBP-6

2018-17 B.T. Lindley P.S. Site NE Parking 20,000$ Replace/install bollards to restrict vehiclular traffic 2018 CR

BP-6

2018-18 Brant Hills P.S. Plumbing Boys and girls washrooms 300,000$ Replace fixtures, partitions and floor in both student washrooms washrooms - fixtures 2018 CRBP-6

2018-19 Brant Hills P.S. Painting Concourse 20,000$ Repair/paint concourse unspecified 2018 CRBP-6

2018-20 Brookdale P.S. Site 2 Staircases 100,000$ Replace 2 staircases unspecified 2018 CRBP-7

2018-21 Brookville P.S. Building School 100,000$ Repair exterior masonry and foundation masonry 2018 CRBP-8

2018-22 Bruce T. Lindley P.S. Mechanical School 100,000$ Replacement - D304008 Air Handling Units - Gymnasium VFA 2018 SCIBP-9

2018-23 Burlington Central H.S. Plumbing Boy/girl washrooms 200,000$ Replace washroom stalls washrooms - partitions 2018 CRBP-10

2018-24 Burlington Central H.S. Mechanical Cafeteria $ 150,000 Replace cafeteria exhaust exhaust fans 2018 CRBP-10

2018-25 Burlington Central H.S. Lockers Elementary Hallway 200,000$ Replace lockers or doors repair / paint 2018 CRBP-10

2018-26 Burlington Central H.S. Gymnasium Gymnasium $ 200,000 Replace gym bleachers bleachers 2018 CRBP-10

2018-27 Burlington Central H.S. Gymnasium Gymnasium 100,000$ Replace gym floor flooring 2018 CRBP-10

2018-28 Burlington Central H.S. Painting Gymnasium and hallways 50,000$ Repair/pain gym and hallway gyms 2018 CRBP-10

2018-29 Burlington Central H.S. Floors Hallways 200,000$ Replace hallway floor tile 2018 CRBP-10

2018-30 Burlington Central H.S. Building Library $ 30,000 Replace libarary ceiling ceiling 2018 CRBP-10

2018-31 Burlington Central H.S. Electrical Library $ 20,000 Replace library lighting lighting - general 2018 CRBP-10

2018-32 Burlington Central H.S. Site North and West elevations $ 60,000 Remove west fence/gate & expand parking area asphalt - parking 2018 CRBP-10

2018-33 Burlington Central H.S. Roofing School $ 250,000 Replace roof sections & equipment duct modifications replace 2018 CRBP-10

2018-34 Burlington Central H.S. Windows School 400,000$ Replace windows & repair building envelope windows 2018 CRBP-10

2018-35 Burlington Central H.S. Electrical Theatre $ 5,000 Replace theatre lights to LED. lighting - general 2018 CRBP-10

2018-36 C.H. Norton P.S. Building School 50,000$ Replace/repair second storey window sills and envelope masonry 2018 SCIBP-11

2018-37 C.H. Norton P.S. Mechanical School 60,000$ Replacement [D304008 Air Handling Units - Day Care] VFA 2018 SCIBP-11

2016- 209 Captain R. Wilson P.S. Electrical school $ 200,000 Replace controls 2017 SCI Roll BP-12

2017-31 Captain R. Wilson P.S. Site Front Entrance $ 25,000 Replace walkway 2017 CR Roll BP-12

2018-38 Centennial P.S. Electrical School 7,000$ Group Relamping Program. lighting - general 2018 CRBP-13

2018-39 Centennial P.S. Lockers Front foyer 30,000$ Replace front foyer lockers additional 2018 CRBP-13

2018-40 Centennial P.S. Electrical Library 75,000$ Replace library lighting to LED Lighting - classroom 2018 CRBP-13

2018-41 Centennial P.S. Floors Room 6 music room 15,000$ Replace carpet with sound absorbing flooring LVT or Tarkett carpet 2018 CRBP-13

2018-42 Chris Hadfield P.S. Building School 66,300$ Replacement [B2030 Exterior Doors - Entire Building] VFA 2018 SCIBP-14

2018-43 Chris Hadfield P.S. Electrical Mechanical Room 150,000$ Replace controls Control systems 2018 SCIBP-14

2017- 311 Clarksdale P.S. Site school $ 120,000 Replace Asphalt - Parking lot . 2017 SCI Roll BP-15

2017-37 Clarksdale P.S. Site JK pen $ 40,000 Replace landscaping ground cover 2017 CR Roll BP-15

2016-36 Craig Kielburger S.S. Electrical Theatre $ 40,000 Replace theatre lighting to LED 2017 CR Roll BP-16

2017-41 Craig Kielburger S.S. Electrical Theatre $ 20,000 Replace theatre diffusers 2017 CR Roll BP-16

2017-42 Craig Kielburger S.S. Mechanical South side of building $ 40,000 Repair ventilation on south side of building 2017 CR Roll BP-16

2018-44 Craig Kielburger S.S. Electrical Gym 180,000$ Replace lighting in gym to LED Lighting - gyms 2018 CRBP-16

2018-45 Craig Kielburger S.S. Site Outdoor track 70,000$ Install additional exterior bleachers to track area running track 2018 CRBP-16

2018-46 Craig Kielburger S.S. Painting Parking lot 5,000$ Repair/paint lines in parking area and bus lanes. unspecified 2018 CRBP-16

2017-45 Dr. Charles Best P.S. Building Front hallway $ 10,000 Renovate vestibule/entrance 2017 CR Roll BP-17

2018-47 Dr. Charles Best P.S. Plumbing 2 sinks in hallways 10,000$ Replace hallway sinks. unspecified 2018 CRBP-17

2018-48 Dr. Charles Best P.S. Painting Gym 10,000$ Replace/paint gym wall gyms 2018 CRBP-17

2017-314 E.C. Drury Mechanical 2017- 314 $ 125,000 Replace HVAC Units 2017 CR Roll BP-18

2018-49 E.C. Drury Electrical School 10,000$ Install new security cameras.2018 CR

BP-18

2018-50 E.J. James P.S. Electrical Gym 25,000$ Replace Gym lighting to T5/LED. Lighting - gyms 2018 SCIBP-19

2018-51 E.J. James P.S. Mechanical School 250,000$ Replacement [D3050 Terminal & Package Units] VFA 2018 SCIBP-19

2018-52 E.W. Foster P.S. Floors Library 15,000$ Replace carpet with LVT or Linear Art Tile. carpet 2018 CRBP-20

2018-53 E.W. Foster P.S. Floors Main Gym 50,000$ Remove VAT tiles & install Tarkett Omni-sport. unspecified 2018 CRBP-20

2018-54 E.W. Foster P.S. Lockers School 25,000$ Replace 168 lockers repair / paint 2018 CRBP-20

Page 1



Number

2016- 216 Eastview P.S. Mechanical school $ 100,000 Replace controls 2017 SCI Roll BP-21

2017-55 Eastview P.S. Building Paint all outside doors $ 5,000 Repaint doors and frames 2017 CR Roll BP-21

2018-55 Eastview P.S. Building Large gym 100,000$ Replace/repair block wall north side wall 2018 SCIBP-21

2018-56 Eastview P.S. Roofing School 387,192$ Replacement (B3010 Roof Coverings - Roofs 102, 202, and 203) VFA 2018 SCIBP-21

2018-57 Eastview P.S. Building Staff room kitchen 20,000$ Replace cabinetry, counters, tables, paint, furniture . millwork 2018 SCIBP-21

2018-58 Emily Carr P.S. Mechanical P office, Rm 159, 216 5,000$ Repair heating/cooling system poor air exchange. HVAC 2018 CRBP-22

2018-59 Escarpment View P.S. Site South Side 15,000$ Replace curb transition to make accessibile2018 CR

BP-23

2018-60 Falgarwood P.S. Mechanical Library 50,000$ Replace VAV library wing HVAC 2018 CRBP-24

2018-61 Falgarwood P.S. Life Safety Office & School 10,000$ Replace school PA system Equipment 2018 CRBP-24

2017-67 Florence Meares P.S. Electrical School $ 10,000 Group relamping 2017 CR Roll BP-25

2016-51 Frontenac P.S. Building All wooden doors $ 30,000 Replace interior doors. 2017 CR Roll BP-26

2018-62 Frontenac P.S. Electrical Gym 25,000$ Replace gym lighting to T5/LED. Lighting - gyms 2018 CRBP-26

2018-63 Frontenac P.S. Floors School 60,000$ Replace flooring & add cubbies in 2 KD classrooms.2018 CR

BP-26

2018-64 Gardiner Public School Electrical Mechanical Room 150,000$ Replace controls Control systems 2018 CRBP-27

2018-65 George Kennedy P.S. Electrical Gym 25,000$ Replace gym lighting to T5/LED. Lighting - gyms 2018 CRBP-28

2018-66 Georgetown District H.S. Windows Building 250,000$ Replace windows (phase 2) windows 2018 SCIBP-28

2018-67 Georgetown District H.S. Gymnasium Gym 125,000$ Install tempered glass partition between gym and weight room. bleachers 2018 SCIBP-28

2018-68 Georgetown District H.S. Lockers Hallways 100,000$ Replace 500 lockers. repair / paint 2018 SCIBP-28

2018-69 Georgetown District H.S. Site Parking lot 300,000$ Replace asphalt and parking painting asphalt - parking 2018 SCIBP-28

2018-70 Georgetown District H.S. Building School 500,000$ Renovate change rooms, staff washrooms, staff change rooms, & repair main sanitary line. renovation 2018 SCIBP-28

2018-71 Gladys Speers P.S. Electrical School 100,000$ Complete LED upagrade. lighting - general 2018 CRBP-29

2018-72 Gladys Speers P.S. Electrical School 50,000$ Ceiling Fan installation. ceiling fan 2018 CRBP-29

2018-73 Glen Williams P.S. Floors Front entrance 10,000$ Replace terra cotta tile 2018 CR

BP-30

2018-74 Glen Williams P.S. Building Gym 50,000$ Repair gym block wall 2018 CR

BP-30

2018-75 Glen Williams P.S. Mechanical School 250,000$ Replacement [D304008 Air Handling Units - Addition 4] VFA 2018 SCIBP-30

2016-408 Glenview P.S. Site playground $ 1,000 Replace basketball pole/nets 2017 CR Roll BP-31

2018-76 Glenview P.S. Site Bus loop/ pavement 10,000$ Repair area from sidewalk in front of school unspecified 2018 CRBP-31

2018-77 Glenview P.S. Roofing Front of school 20,000$ Repair roof at front of school exterior 2018 CRBP-31

2018-78 Harrison P.S. Site North side parking lot 25,000$ Replace asphalt asphalt - parking 2018 CRBP-32

2018-79 Harrison P.S. Building Office 60,000$ Relocate admin & admin assistant spaces location near entrance of school. renovation 2018 CRBP-32

2018-80 Hawthorne Village P.S. Electrical Mechanical Room 150,000$ Replace controls Control systems 2018 SCIBP-33

2017- 328 Heritage Glen P.S. Electrical School $ 175,000 Replace controls2017 SCI Roll BP-34

2018-81 Heritage Glen P.S. Site Site 60,000$ Replace 2/3 of asphalt in back of school. asphalt - playground 2018 CRBP-34

2016- 84 J. W. Singleton Centre Mechanical School $ 30,000 Replace secondary boiler room equipment 2017 SCI Roll BP-35

2018-82 J.M. Denyes P.S. Electrical Gym 25,000$ Replace Gym lighting to T5/LED. Lighting - gyms 2018 CRBP-36

2018-83 J.M. Denyes P.S. Building Rooms 15&16 10,000$ Renovate Kindergarten washrooms renovation 2018 CRBP-36

2018-93 James W Hill Public School Electrical School 10,000$ Group relamping . lighting - general 2018 CRBP-37

2018-94 John T. Tuck P.S. Painting All fire doors 10,000$ Repair/paint doors doors/frames 2018 CRBP-38

2018-95 John T. Tuck P.S. Painting All main floor corridors 20,000$ Repair/paint hallways on main floor corridors 2018 CRBP-38

2018-96 John T. Tuck P.S. Roofing Entire roof 200,000$ Replace roof - sections replace 2018 CRBP-38

2018-97 John T. Tuck P.S. Floors Library 25,000$ Replace library carpet carpet 2018 CRBP-38

2018-98 John T. Tuck P.S. Building Second floor classrooms 90,000$ Replace 2nd floor classroom wooden doors to metal doors / frames 2018 CRBP-38

2018-99 John T. Tuck P.S. Painting Second floor corridors 20,000$ Repair/paint hallways corridors 2018 CRBP-38

2018-100 Joseph Gibbons P.S. Floors Main Gym 40,000$ Remove VCT floor tiles & install Tarkett Omni-spot gym - tile 2018 CRBP-39

2018-101 Joseph Gibbons P.S. Electrical Roof 20,000$ Repair HVAC & exhaust fans 2018 CR

BP-39

2018-102 Joshua Creek P.S. Building 11,12, 20,21 50,000$ Replace folding walls with solid wall and door folding doors 2018 CRBP-40

2018-103 Joshua Creek P.S. Electrical Gym 25,000$ Replace Gym lighting to T5/LED. lighting - general 2018 CRBP-40

2017-114 Kilbride P.S. Roofing Mechanical $ 25,000 Roof equipment repairs 2017 CR Roll BP-41

2018-104 Kilbride P.S. Gymnasium Gym 40,000$ Replace floor & repaint lines. flooring 2018 CRBP-41

2017-116 King's Road P.S. Building Staff Room $ 12,000 Repair and replace cabinets 2017 CR Roll BP-42

2018-105 King's Road P.S. Roofing Roof 275,000$ Replace roof sections D & E & G. replace 2018 CRBP-42

2018-106 Lakeshore P.S. Mechanical School 228,480$ Replacement [D304002 Steam Distribution Systems] VFA 2018 SCIBP-43

2018-107 Lakeshore P.S. Mechanical School 75,000$ Replace AC/heat pump Dakin unit2018 CR

BP-43

2017-118 Limehouse P.S. Electrical School $ 8,686 Group relamping 2017 CR Roll BP-44

2018-108 Limehouse P.S. Mechanical School 19,176$ Replacement [D304007 Exhaust Systems] VFA 2018 SCIBP-44

2018-109 Limehouse P.S. Mechanical School 204,000$ Replacement [D3050 Terminal & Package Units - Entire Building] VFA 2018 SCIBP-44

2018-110 Limehouse P.S. Building School 40,000$ Replace existing doors/frames & hardware. doors / frames 2018 SCIBP-44

2018-111 M.M. Robinson H.S. Site Door 12 $ 15,000 Replace ashpalt from parking to door - accessibility need for fire egress. sidewalk/curbs 2018 CRBP-45

2018-112 M.M. Robinson H.S. Building Doors 17,18,23,24 & 26 $ 50,000 Replace doors & frames. doors / frames 2018 CRBP-45

2018-113 M.M. Robinson H.S. Lockers First Floor & Tech Hall 250,000$ Repair/paint lockers in the science and technology wings repair / paint 2018 CRBP-45

2018-114 M.M. Robinson H.S. Site Front of school $ 50,000 Repair pillars,repair or replace fascia/roofing at door 1 and between doors 39 & 40. unspecified 2018 CRBP-45

2018-115 M.M. Robinson H.S. Electrical Gym and cafeteria halls $ 70,000 Replace/repair lighting and ceiling tiles halls lighting - general 2018 CRBP-45

2018-116 M.M. Robinson H.S. Site Pool parking lot 80,000$ Replace pool parking lot asphalt. asphalt - parking 2018 CRBP-45

2018-117 M.M. Robinson H.S. Electrical School $ 30,000 Replace Gym lighting to T5/LED. lighting - general 2018 CRBP-45

Page 2



Number

2018-118 M.M. Robinson H.S. Roofing School $ 100,000 Replace library roof sections I and . replace 2018 CRBP-45

2018-119 M.M. Robinson H.S. Roofing School $ 200,000 Replace roof section K3. replace 2018 CRBP-45

2018-120 M.M. Robinson H.S. Building School north wing $ 150,000 Repar building envelope - wall treatment. masonry 2018 CRBP-45

2017-124 Maplehurst P.S. Building Exterior Doors $ 57,141 Replace exterior doors 2017 CR Roll BP-46

2018-121 Maplehurst P.S. Building South Wing 300,000$ Repair/reinforce structure and fire rating to accommodate AC upgrade. renovation 2018 SCIBP-46

2017-395 McKenzie-Smith Bennett P.S. Electrical School 871,715$ Electrical upgrades for A/C 2017 SCI Roll BP-47

2017-127 McKenzie-Smith Bennett P.S. Building Room 127 $ 10,000 Repair and replace wall 2017 CR Roll BP-47

2018-122 McKenzie-Smith Bennett P.S. Electrical Rear of Building 30,000$ Install security cameras Security / surveillance 2018 CRBP-47

2018-123 McKenzie-Smith Bennett P.S. Electrical School 500,000$ Replace lighting to LED. lighting - general 2018 CRBP-47

2018-124 Milton District H.S. Windows 2nd floor breezeway 300,000$ Repair 2nd floor breezeway windows windows 2018 SCIBP-48

2018-125 Milton District H.S. Lockers New lockers 115,500$ Replace lockers; 514 on the 2nd floor, 36 on the 1st floor. repair / paint 2018 SCIBP-48

2018-126 Milton District H.S. Mechanical Remainder of school 140,000$ Repair AC, controls,entire systems. air conditioning 2018 SCIBP-48

2018-127 Milton District H.S. Building

Renovate gym 3

lockerroom 250,000$ Renovate changeroom. renovation 2018 SCIBP-48

2017-140 Mohawk Gardens P.S. Electrical School $ 10,000 Group relamping 2017 CR Roll BP-49

2018-128 Mohawk Gardens P.S. Electrical Gym 25,000$ Replace Gym lighting to T5/LED. lighting - general 2018 CRBP-49

2016- 240 Montclair P.S. Electrical school $ 125,000 Replace controls 2017 SCI Roll BP-50

2016-116 Montclair P.S. Building Gym $ 50,000 Replace gym doors and frames 2017 CR Roll BP-50

2016-119 Montclair P.S. Mechanical Mechanical Room $ 50,000 Replace/repair HVAC -Phase I Mechanical Room 2017 CR Roll BP-50

2017-143 Montclair P.S. Building Shipping and receiving door $ 15,000 Replace shipping and receiving door system 2017 CR Roll BP-50

2018-129 Montclair P.S. Windows School 456,144$ Replacement [B2020 Exterior Windows - Original Building and 1970 Building Addition] VFA 2018 SCIBP-50

2018-130 Montclair P.S. Electrical Upstairs and main floor 25,000$ Replace standard security system & install additional cameras. Security / surveillance 2018 SCIBP-50

2018-131 Munns P.S. Mechanical School 28,560$ Replacement [D304007 Exhaust Systems - Original Building] VFA 2018 SCIBP-51

2018-132 Munns P.S. Mechanical School 51,000$ Replacement [D304008 Air Handling Units] VFA 2018 SCIBP-51

2018-133 Munns P.S. Mechanical School 300,900$ Replacement [D3050 Terminal & Package Units - Original Building and Addition 1] VFA 2018 SCIBP-51

2018-134 Nelson H.S. Painting Exterior Columns $ 50,000 Repair & paint exterior column. exterior 2018 CRBP-52

2018-135 Nelson H.S. Floors Library $ 75,000 Replace library floor carpet 2018 CRBP-52

2018-136 Nelson H.S. Mechanical Library $ 250,000 Replace library HVAC HVAC 2018 CRBP-52

2018-137 Nelson H.S. Site SE driveway and pathway $ 45,000 Replace SE Driveway and pathway to door 5 and surface between door 35 and 33. asphalt - parking 2018 CRBP-52

2018-138 Nelson H.S. Site Underpass Walk $ 100,000 Replace walkway concrete and railing at underpass sidewalk/curbs 2018 CRBP-52

2018-139 New Central P.S. Floors 1,2,3,4,5,6,7,8 staffrm 75,000$ Replace tile floor. tile 2018 CRBP-53

2018-140 New Central P.S. Site East side 15,000$ Repair drainage on east side. 2018 CR

BP-53

2018-141 New Central P.S. Roofing Gym soffit & eaves 20,000$ Replace soffit and eaves and downspouts on gym walls. flashing 2018 CRBP-53

2018-142 New Central P.S. Mechanical School 120,360$ Replacement [D3050 Terminal & Package Units - Original Building and Addition 1] VFA 2018 SCIBP-53

2017-151 New Street Education Centre Site Parking Lot $ 168,484 Repair asphalt - install parking and lighting 2017 CR Roll BP-54

2017-152 Oakville Trafalgar H.S. Building Library entrance $ 5,000 Renovate library entrance 2017 CR Roll BP-55

2018- 1 Oakville Trafalgar H.S. Electrical Cafeteria 25,000$ Replace cafeteria lighting. lighting - general 2018 CRBP-55

2018-143 Oakville Trafalgar H.S. Site Track 550,000$ Replace track running track 2018 CRBP-55

2016- 245 Oakwood P.S. Mechanical School 145,965$ Replace hot water distribution heating line in tunnels 2017 SCI Roll BP-56

2018-144 Oakwood P.S. Mechanical School 1,000,000$ Repair HVAC HVAC 2018 SCIBP-56

2017-1 Oodenawi P.S. Site School $ 175,000 Repair/expand parking lot 2017 CR Roll BP-57

2017-155 Orchard Park P.S. Site Blacktop $ 15,000 Repair/regrade ashpahlt play area 2017 CR Roll BP-58

2017-157 Palermo P.S. Site FDK playground $ 10,000 Repair/regrade asphalt play area 2017 CR Roll BP-59

2018-145 Palermo P.S. Electrical School 10,000$ Group relamping. lighting - general 2018 CRBP-59

2018-146 Park P.S. Mechanical Office and gym 125,000$ Install a/c as refuge areas. air conditioning 2018 SCIBP-60

2018-147 Park P.S. Mechanical School 22,440$ Replacement [D304007 Exhaust Systems - All Areas] VFA 2018 SCIBP-60

2018-148 Park P.S. Mechanical School 289,680$ Replacement [D3050 Terminal & Package Units - Entire Facility] VFA 2018 SCIBP-60

2018-149 Pauline Johnston P.S. Asphalt Parking lot 50,000$ Replace asphalt2018 CR

BP-61

2018-150 Pilgrim Wood P.S. Electrical Gym 25,000$ Replace gym lighting to T5/LED Lighting - gyms 2018 CRBP-62

2018-151 Pilgrim Wood P.S. Electrical Mechanical Room 150,000$ Replace controls Control systems 2018 CRBP-62

2018-152 Pilgrim Wood P.S. Roofing Roof 100,000$ Replace roof trim, flashing and penetrations. replace 2018 CRBP-62

2018-153 Pilgrim Wood P.S. Building School 21,216$ Major Repair [B2010 Exterior Walls - Original Building] VFA 2018 SCIBP-62

2018-154 Pinegrove P.S. Site Soccer field 100,000$ Repair soccer field landscaping 2018 CRBP-63

2017-170 Pineview P.S. Life Safety Electrical room $ 10,000 Replace fire alarm panel 2017 CR Roll BP-64

2018-155 Pineview P.S. Building Exterior doors 40,000$ Replace 2 sets of doors/frames & hardware. doors / frames 2018 SCIBP-64

2018-156 Pineview P.S. Mechanical School 250,000$ Replacement [D304008 Air Handling Units] VFA 2018 SCIBP-64

2018-157 Pineview P.S. Windows Windows 200,000$ Replace exterior windows. windows 2018 SCIBP-64

2016-145 Post's Corners P.S. Mechanical school $ 20,000 Repair office and admin air returns 2017 CR Roll BP-65

2018-158 Post's Corners P.S. Electrical School 10,000$ Group relamping. lighting - general 2018 CRBP-65

2017-172 River Oaks P.S. Painting First and second floor $ 5,000 Repair & repaint doors 2017 CR Roll BP-66

2018-159 River Oaks P.S. Floors Concourse 60,000$ Replace tile in concourse tile 2018 CRBP-66

2018-160 River Oaks P.S. Electrical Gym 25,000$ Replace gym lighting to T5/LED. lighting - general 2018 CRBP-66

2018-161 River Oaks P.S. Painting Gym 50,000$ Repair/paint gym ceiling gyms 2018 CRBP-66

2018-162 River Oaks P.S. Floors Kindergarten rooms 40,000$ Replace kindergarten room floor unspecified 2018 CRBP-66

2018-163 River Oaks P.S. Roofing Roof 100,000$ Replace perimeter roof trim, flashing and penetrations. repair 2018 CRBP-66

Page 3



Number

2018-164 River Oaks P.S. Building School 15,300$ Study [B2010 Exterior Walls - Masonry - Original Building] VFA 2018 CRBP-66

2018-165 River Oaks P.S. Roofing School 714,000$ Replacement [B3010 Roof Coverings - Inverted Roofing System - Original Building] VFA 2018 SCIBP-66

2018-166 River Oaks P.S. Plumbing Washroom 30,000$ Replace washroom partitions washrooms - partitions 2018 SCIBP-66

2016- 252 Robert Bateman H.S. Mechanical school $ 300,000 Repair HVAC and upgrade.Phase I AHU 2017 SCI Roll BP-67

2016-414 Robert Bateman H.S. Building Gym $ 5,000 Replace counters in food room 2017 CR Roll BP-67

2017-176 Robert Little P.S. Building Pedestrian bridge $ 75,000 Repair pedestrian bridge 2017 CR Roll BP-68

2018-167 Robert Little P.S. Electrical Classroom 250,000$ Replace lighting & switch panel system Lighting - classroom 2018 SCIBP-68

2018-168 Robert Little P.S. Building School 47,736$ Major Repair [B2010 Exterior Walls - Brick Walls - Entire Building] VFA 2018 SCIBP-68

2018-169 Robert Little P.S. Electrical School 20,377$ Replacement [D502002 Lighting Equipment - Emergency] VFA 2018 SCIBP-68

2018-170 Robert Little P.S. Windows School 37,128$ Major Repair [B2020 Exterior Windows - Failed Window Units - Entire Building] VFA 2018 SCIBP-68

2018-171 Robert Little P.S. Building Throughout school 30,000$ Replace damaged doors/frames and hardware doors / frames 2018 SCIBP-68

2016-418 Rolling Meadows P.S. Electrical School $ 2,000 Replace and repair electrical for scroll saw use 2017 CR Roll BP-69

2018-172 Ryerson P.S. Building School 26,520$ Major Repair [B2010 Exterior Walls - Entire Building] VFA 2018 SCIBP-70

2018-173 Ryerson P.S. Building School 503,880$ Replacement [B3010 Roof Coverings - Entire Building] VFA 2018 SCIBP-70

2018-174 Ryerson P.S. Mechanical School 10,608$ Major Repair [A1010 Standard Foundations - Entire Building] VFA 2018 SCIBP-70

2018-175 Sam Sherratt P.S. Building School 50,000$ Major Repair [B2010 Exterior Walls - Original Building] VFA 2018 SCIBP-71

2018-176 Sam Sherratt P.S. Windows School 249,288$ Replacement [B2020 Exterior Windows - Original Building] VFA 2018 SCIBP-71

2016-161 Sheridan P.S. Building concourse $ 50,000 Replace/install sound attenuation panels at ceiling 2017 CR Roll BP-72

2018-177 Sheridan P.S. Floors Library 25,000$ Replace library carpeting carpet 2018 CRBP-72

2018-178 Sheridan P.S. Mechanical School 30,000$ Replacement [D304007 Exhaust Systems - Original Building] VFA 2018 SCIBP-72

2018-179 Sheridan P.S. Mechanical School 45,900$ Replacement [D304008 Air Handling Units - General Ventilation] VFA 2018 SCIBP-72

2018-180 Sheridan P.S. Plumbing School 250,000$ Replacement [D2010 Plumbing Fixtures - Original Building] VFA 2018 SCIBP-72

2018-181 Silver Creek P.S. Electrical Mechanical Room 150,000$ Replace controls Control systems 2018 SCIBP-73

2018-182 Silver Creek P.S. Site School 100,000$ Major Repair [G2020 Parking Lots & Roadway - Asphalt Repairs] VFA 2018 SCIBP-73

2018-183 Silver Creek P.S. Electrical School 400,000$ Replace lighting to LED. lighting - general 2018 SCIBP-73

2017-184 Sir E. MacMillan P.S. Plumbing Staff Wahsrooms $ 15,000 Repair/renovate staff washroom 2017 CR Roll BP-74

2018-184 Sir E. MacMillan P.S. Building School 50,000$ Major Repair [B2010 Exterior Walls - Brick Walls - Original Building] VFA 2018 SCIBP-74

2018-185 Sir E. MacMillan P.S. Windows School 249,288$ Replacement [B2020 Exterior Windows - Windows - Original Building] VFA 2018 SCIBP-74

2015-171 T.A. Blakelock H.S. Building Energy Lab $ 25,000 Renovate a new energy lab SHSM 2017 CR Roll BP-75

2017- 374 T.A. Blakelock H.S. Building School $ 100,000 Replace ceiling tiles & lights 2017 SCI Roll BP-75

2017- 375 T.A. Blakelock H.S. Windows School $ 250,000 Replace windows-east wing Phase II 2017 SCI Roll BP-75

2017-194 T.A. Blakelock H.S. Building Shops $ 30,000 Replace 4 shop doors 2017 CR Roll BP-75

2017-195 T.A. Blakelock H.S. Floors East classrooms $ 40,000 Replace floor tiles in classrooms 2017 CR Roll BP-75

2017-196 T.A. Blakelock H.S. Building Theatre $ 50,000 Repair electrical and upgrade air conditioning 2017 CR Roll BP-75

2017-197 T.A. Blakelock H.S. Repair and paint Exterior Columns $ 50,000 Repair & repaint exterior columns 2017 CR Roll BP-75

2017-198 T.A. Blakelock H.S. Site Front of school $ 50,000 Replace/repair interlocking brick 2017 CR Roll BP-75

2017-398 T.A. Blakelock H.S. Electrical School $ 767,881 Repair electrical and upgrade for A/C 2017 SCI Roll BP-75

2017- 376 Tecumseh P.S. Lockers School $ 150,000 Replace lockers 2017 SCI Roll BP-76

2017-199 Tecumseh P.S. Mechanical Main Office $ 10,000 Replace ventilation unit 2017 CR Roll BP-76

2017-200 Tecumseh P.S. Mechanical Large Gym $ 100,000 Replace Air Handling Unit (AHU) 2017 CR Roll BP-76

2017-400 Tecumseh P.S. Electrical School $ 238,338 Repair electrical and upgrade air conditioning 2017 SCI Roll BP-76

2018-186 Tecumseh P.S. Site Site 50,000$ Repair drainage in kindergarten play area2018 CR

BP-76

2018-187 Tom Thomson P.S. Plumbing Boys and girls 300,000$ Replace washroom stalls washrooms - partitions 2018 SCIBP-77

2018-188 Tom Thomson P.S. Floors Gym 50,000$ Replace gym floor gym - wood 2018 CRBP-77

2018-189 Tom Thomson P.S. Mechanical School 25,000$ Replacement [D304007 Exhaust Systems - Original Building] VFA 2018 SCIBP-77

2018-190 Tom Thomson P.S. Electrical School 10,000$ Group relamping. lighting - general 2018 CRBP-77

2018-191 Tom Thomson P.S. Building School 150,000$ Replace library and hallway ceiling and lights ceiling 2018 SCIBP-77

2016- 89 Various schools Mechanical Various Locations 333,000$ Facility Management System Upgrade 2017 SCI Roll

2017-100 Various schools Electrical Various Locations $ 51,000 Replacement secondary distribution and breaker panels 2017 CR Roll BP-78

2018-192 Various schools Mechanical Various Locations 450,000$ Replace Dust Collectors - 2 schools.2018 SCI

2018-193 Various schools Site Various Locations 100,000$ Install regional bike rack for schools. Site 2018 CR

2018-84 Various schools Mechanical Various Locations 500,000$ Replace building automatic control system communication. HVAC control. HVAC 2018 SCI

2018-85 Various schools Windows Various Locations 50,000$ Replace georgian wire glass in phases. windows 2018 CR

2018-86 Various schools Site Various Locations 100,000$ Replace and maintain the required safety depth of mulch, in kindargten play area asphalt - playground 2018 CR

2018-87 Various schools Accessibility Various Locations 200,000$ Allow HDSB to work towards compliance / need. BUILDING 2018 CR

2018-88 Various schools Site Various Locations 225,000$ Tree Program: repair and replacement. unspecified 2018 CR

2018-89 Various schools Roofing Various Locations 100,000$ Various school sites - access ladders, rails and roof hatch upgrades. access 2018 CR

2018-90 Various schools Roofing Various Locations 100,000$ Various schools preventative maintenance roof system and drainage. repair 2018 CR

2018-91 Various schools Electrical Various Locations 200,000$ Replace Gym lighting to T5/LED. Lighting - gyms 2018 CR

2018-92 Various schools Electrical Various Locations 50,000$ Pool sub-metering. unspecified 2018 CR

2016-177 W.H. Morden P.S. Building School $ 5,000 Repair masonry and foundation 2017 CR Roll BP-79

2016-178 W.H. Morden P.S. Floors Classroom $ 3,500 Replace floor tiles in kindergarten room 2017 CR Roll BP-79

2017-207 W.H. Morden P.S. Mechanical School $ 50,000 Replace boiler venting 2017 CR Roll BP-79

2018-194 W.I. Dick M.S. Arts Music Room 60,000$ Repair/renovate flooring, practice room, sound baffles, storage Renovation 2018 CRBP-80

Page 4



Number

2016-406 West Oaks P.S. Building Gym $ 3,000 Replace basketball standards 2017 CR Roll BP-81

2018-195 White Oaks S.S. Science A114 5,000$ Replace eyewash system. equipment 2018 CRBP-82

2018-196 White Oaks S.S. Electrical Gym 75,000$ Replace gym partition unspecified 2018 CRBP-82

2018-197 White Oaks S.S. Building Library 150,000$ Repair/renovate library in coordination with Town of Oakville renovation 2018 CRBP-82

2018-198 White Oaks S.S. Building Outdoor compound 100,000$ Repair WOSS North exterior brick masonry 2018 CRBP-82

2018-199 White Oaks S.S. Electrical Parking Lot 200,000$ Replace existing exterior lighting c/w new base and u/g feeders. lighting - general 2018 CRBP-82

2018-200 White Oaks S.S. Electrical School 30,000$ Group relamping - north campus. lighting - general 2018 CRBP-82

2018-201 White Oaks S.S. Electrical Substation 100,000$ Repair entrance pole and replace grounding mat. distribution system 2018 CRBP-82

2018-202 White Oaks S.S. Mechanical Mechanical Room 50,000$ Replace domestic hot water tank on heat system.2018 CR

BP-82

Page 5


87


FOR DECISION


FROM: Lucy Veerman, Superintendent of Business Services and Treasurer

RE: Banking Resolutions

Warrant Each year the Board is required to approve banking resolutions for borrowing in accordance with Section 243 of the Education Act and sign resolutions in accordance with bank requirements.

RECOMMENDATION: Be it resolved that the Halton District School Board approve the Banking Resolution – Authority to Sign (Appendix 1); Banking Resolution -- Current Expenditures (Appendix 2), Banking Resolution – Education Development Charges (Appendix 3) and Banking Resolution – Facsimile Signatures on Cheques (Appendix 4).

Rationale The banking resolutions will approve borrowing for current expenditures and Education Development Charges (EDC’s) to a maximum of $135 million dollars. The aggregate approved borrowing amount remains unchanged from 2016/2017.

The resolutions are attached to this report as Appendix 1: Authority to Sign; Appendix 2: Current Expenditures; Appendix 3: Education Development Charges and Appendix 4: Facsimile Signatures on Cheques.

Appendix 1: Authority to Sign This resolution sets out the parameters for the signing authorities of the Board as well as the requirement for an additional original signature for cheques and electronic funds transfers in excess of $50,000. This resolution also provides staff of Business Services the authority to negotiate deposits.

Appendix 2: Current Expenditures This resolution provides for short term borrowing to meet the financial obligations of the Board in advance of operating and capital grants from the Ministry of Education or long term financing of capital projects as approved by the Ministry of Education through the Ontario Financing Authority.

Appendix 3: Education Development Charges Expenditures This resolution provides for short term borrowing to meet the financial obligations of the Board for Education Development Charges in advance of collections of property taxes from the Municipalities in accordance with the Halton District School Board’s EDC Bylaw (last amended June 2017).

Appendix 4: Facsimile Signatures on Cheques This resolution provides for the use of ‘signature stamps’ on Board cheques. It should be also noted that all Board cheques that are above $50,000 require an original signature in accordance with the ‘Authority to Sign’ resolution.


Lucy Veerman Superintendent of Business Services and Treasurer



88

APPENDIX 1

BANKING RESOLUTION – AUTHORITY TO SIGN

1. THAT one of the Chair or Vice-chair together with one of the Superintendent of Business Services and Treasurer, Controller of Financial Services or Director of Education and Secretary of the Board, are authorized for and on behalf of the Board from time to time to:

1.1 sign or endorse any cheques, promissory notes and evidences of indebtedness, whether or not an overdraft is created in any Account as a result;

1.2 provide any authority to any Canadian Schedule 1 Bank or Credit Union officer to accept and/or pay any and all drafts, bills of exchange or promissory notes on the Board’s behalf;

1.3 enter into any securities-related transactions* with a Canadian Schedule 1 Bank or Credit Union or any of its securities subsidiaries;

1.4 receive from a Canadian Schedule 1 Bank or Credit Union or any of its subsidiaries any bonds or other property of the Board;

1.5 borrow money or otherwise obtain credit from a Canadian Schedule 1 Bank or Credit Union by way of loans, advances, overdrafts or otherwise;

1.6 sign any agreement with or authority to a Canadian Schedule 1 Bank or Credit Union or any of its subsidiaries relating to the Board’s banking and financial services needs, whether generally or with regard to any particular transaction (including, among other things, (i) the Account Operation Agreement; (ii) interest rate and, foreign exchange arrangements, and (iii) a Canadian Schedule A Bank or Credit Union’s service agreements for centralized cash control, third party payments, electronic data interchange, money market trader and any other Canadian Schedule A Bank or Credit Union’s cash management services).

* This refers to Bankers’ Acceptances, term deposits and other types of investments in accordance with Regulation 41/10 of the Education Act.

2. THAT in accordance with Appendix 2, Banking Resolution – Current Expenditures and Appendix 3, Banking resolution – Education Development Charges (EDC) Expenditures, any two of the Authorized Signing Officers are authorized for and on behalf of the Board to borrow funds from time to time from a lending agency and/or the Municipalities of the Region of Halton, a sum or sums not exceeding the aggregate* $135,000,000 to meet the current and EDC expenditures of the Board until the revenue has been received.

*Maximum borrowing from all sources at any point in time.

3. THAT any of the Authorized Signing Officers as well as the Manager of Accounting, Controller of Financial Services, Senior Financial Analyst – Operating and Capital Funds, Supervisor of Accounting or Accounting Analyst is authorized for and on behalf of the Board from time to time to negotiate for deposit with a Canadian Schedule 1 Bank or Credit Union (but for the credit of the Account only) any and all cheques, promissory notes, bills of exchange and payment orders.

The Board’s endorsement on any item deposited to an Account may be made by means of a rubber stamp or any other device.


89

4. THAT if the Board operates any Account under one or more business or trade names, the terms of this resolution apply to each such Account.

5. THAT in this resolution, the phrase “Account” means each and every account of the Board maintained with a Canadian Schedule 1 Bank or Credit Union, whether in a trade name or otherwise.

6. THAT a Canadian Schedule 1 Bank or Credit Union may rely on everything that is done and on all documents signed on the Board’s behalf in accordance with this resolution. All such documents will be valid and binding upon the Board whether or not the Board’s corporate seal (if there is one) has been placed on any such document.

7. THAT the Board will provide a Canadian Schedule 1 Bank or Credit Union with a certified true copy of this resolution and a list of the names of all individuals authorized to act in accordance with this resolution, as well as specimens of their signatures. Each office and branch of a Canadian Schedule 1 Bank or Credit Union may act in accordance with those documents and this resolution until due written notice has been given to and received by a responsible Canadian Schedule 1 Bank or Credit Union officer.

8. THAT all cheques drawn for an amount of $50,000 or greater must bear the actual signature of the Superintendent of Business Services and Treasurer OR the Controller of Financial Services OR the Director of Education and Secretary of the Board.

______________________________ _________________________

Chair of the Board Date

______________________________ _________________________

Lucy Veerman, Date Superintendent of Business Services and Treasurer


90

APPENDIX 2

BANKING RESOLUTION – CURRENT EXPENDITURES

WHEREAS the Halton District School Board (hereinafter called the “Board”) finds it necessary to borrow to meet the current expenditures of the Board in advance of grants from the Ministry of Education, or long term financing of capital projects as approved by the Ministry of Education through the Ontario Financing Authority. This borrowing is not to exceed the aggregate approved borrowing amount of $135 million.

AND WHEREAS, the total amount borrowed, pursuant to this Current Expenditures resolution is not to exceed the uncollected balance of the estimated revenues of the Board;

THEREFORE BE IT RESOLVED as follows:

1. THAT the Treasurer and Superintendent of Business Services along with the Chair or Vice-chair are authorized for and on behalf of the Board to enter into an agreement with the lending agency to borrow from time to time at a rate as agreed upon with the lending agency, to meet the current expenditures of the Board until the current revenue has been received. This borrowing is not to exceed the aggregate approved borrowing amount of $135 million.

2. THAT the Treasurer of the Board is hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with interest thereon, all of the moneys comprising the current revenue of the Board hereafter received.

______________________________ _________________________


______________________________ _________________________



91

APPENDIX 3

BANKING RESOLUTION – EDUCATION DEVELOPMENT CHARGES (EDCs) EXPENDITURES

WHEREAS the Halton District School Board (hereinafter called the “Board”) finds it necessary to borrow to meet the Education Development Charge expenditures of the Board until the Education Development Charges have been collected in accordance with the Halton District School Board’s EDC Bylaw. This borrowing is not to exceed the aggregate approved borrowing amount of $135 million.

THEREFORE BE IT RESOLVED as follows:

1. THAT the Treasurer and Superintendent of Business Services along with the Chair or Vice-chair are authorized for and on behalf of the Board to enter into an agreement with the lending agency to borrow from time to time at a rate as agreed upon with the lending agency, to meet the education development charges expenditures of the Board until the education development charges that have been collected by the Municipalities have been received by the Board. This borrowing is not to exceed the aggregate borrowing amount of $135 million.

2. THAT the Treasurer of the Board is hereby authorized and directed to apply in payment of all sums borrowed as aforesaid, together with interest thereon, all of the moneys comprising the education development charges collected by the Municipalities and hereafter received by the Board.

______________________________ _________________________


______________________________ _________________________



92

APPENDIX 4

BANKING RESOLUTION – FACSIMILE SIGNATURES ON CHEQUES (LIMITED TO CHEQUES LESS THAN $50,000)

IN CONSIDERATION OF a Canadian Schedule A Bank (the “Bank”) dealing with or continuing to deal with the Board of Trustees of the Halton District School Board in the way of its business as a bank, the Board of Trustees of the Halton District School Board hereby authorizes and directs the Bank to pay all instruments purporting to be cheques, drafts or orders for the payment of money issued by the Board of Trustees of the Halton District School Board and purporting to bear facsimile signatures of any of the persons who from time to time are authorized to sign such instruments for and on behalf of the Board of Trustees of the Halton District School Board.

AND THE Board of Trustees of the Halton District School Board further agrees that:

1. all such instruments may be dealt with by the Bank to all intents and purposes and shall bind the Board of Trustees of the Halton District School Board as fully and effectually as if signed in the handwriting of and duly issued by such persons for and on behalf of the Board of Trustees of the Halton District School Board; and

2. the Board of Trustees of the Halton District School Board will provide the Bank with specimens of such facsimile signatures which may be acted upon by each branch of the Bank with which any dealings are had by the Board of Trustees of the Halton District School Board until notice to the contrary or of any change therein has been given in writing to the Manager or Acting Manager of such branch.

______________________________ ________________________


______________________________ _________________________



93


FOR INFORMATION


FROM: Mark Zonneveld, Superintendent of Education - Student Services Stuart Miller, Director of Education

RE: Special Education Review Update

Background In June 2017 Trustees supported, through the allocation of funding in the 2017/18 budget, the continuation of the Special Education Review. This review will lead to actionable decisions that support improvements and efficiencies in the delivery of special education programs and services. Trustees will be updated regarding the focus and progress of this review, and it’s eventual recommendations.

Information Trustees last received an update on the progress of the review during the Committee of the Whole meeting on March 8, 2017. At that time a great deal of information had been gathered and summarized regarding student enrollment and profiles, student achievement, student well-being, input gathered from stakeholders through surveys and focus groups, cost analysis, areas of strength for the board in the delivery of programs and services for students with special needs, and areas for improvement. One of the outcomes of the first phase of the Review is the launch of the Structured Learning Class pilot in January, 2018 for primary grade students with autism.

External Consultant The two external consultants that conducted the first phase of the review, Arnold Love and Paul Favaro, were unable to continue with this work due to other commitments. Elana Grey has been hired to conduct the next phase. Grey has many years of experience and a reputation for excellence in conducting program reviews and evaluations that lead to actionable results. Her experience includes reviews and evaluations of policies and programs for other district school boards, including programs involving students with special needs.

Grey is a Fellow of the Canadian Evaluation Society and has earned the Credentialed Evaluator (C.E.) designation. The C.E. designation gives assurance that she has achieved the competencies required to conduct high-quality evaluations that meet the International Program Evaluation Standards and also the Ethical Guidelines established by the Canadian Evaluation Society.

Purpose of the Review This phase of the review will provide information and insight to help inform discussions with respect to Special Education programs and services, and areas for potential improvements and efficiencies. The review will develop accurate demographic and service delivery profiles broken down by the exceptionalities of Learning Disability, Autism and Giftedness, and will include the following specific purposes:

● Compare the Board’s special education programs and services with those from select comparison Boards


94

● Obtain perceptions from key stakeholders within the Board (e.g., Student Services staff, SEAC) and from select comparison Boards about key aspects of special education programs and services

● Obtain perceptions about the Board’s special education programs and services directly from parents/guardians and students

● Analyze, synthesize and present review findings ● Facilitate discussions leading to actionable decisions about improvements and

efficiencies in the delivery of special education programs and services

Strategies, Methods and Actions A variety of strategies, methods and actions will be utilized during this phase of the review, including:

● Ongoing input from the Special Education Review Steering Committee regarding focus, methods and outcomes

● Examination of background documents and other relevant board data ● Collection and comparison of demographic and service delivery profiles for each

exceptionality from a select number of comparison Boards, including data about costs and program effectiveness

● Obtaining direct feedback from Student Services staff, SEAC members, parents/guardians and students to obtain their views about key aspects of special education programs and services, and opportunities for improved effectiveness and efficiencies

● Conducting focused conversations and/or telephone interviews with key stakeholders from comparison Boards

● Analysis of quantitative and qualitative data leading to a synthesis of evaluation findings

● Facilitation of discussions regarding areas of opportunity for program improvements and efficiencies

Timelines and Budget It is anticipated that the review will be completed, with delivery of a report, by late February/ early March 2018. A budget of $50 000 has been established to cover the consultant fees and other related costs.


Mark Zonneveld Superintendent of Education, Student Services

Stuart Miller, Director of Education


95


FOR INFORMATION



RE: Summary of Trustee Expenses

Warrant This report provides a summary of Trustee expenses for the year ended August 31, 2017.

Background “Trustee Expenses” Governance Policy Gov 03-H states:

The Board recognizes the need to reimburse trustees for expenses reasonably incurred in carrying out their role as trustee. In addition, the Board recognizes that trustees must be equipped properly so they may consult with and contact their constituents.

Section 4.16 states: An annual summary of trustee expenses will be reported as an information item by the Superintendent of Business.

A trustee expense report will be posted to the board’s website annually by December 31 following the end of the fiscal year. The report will include expense totals by trustee of the following categories:

Travel (e.g. Mileage, parking, tolls)

OPSBA Conferences

Other Professional Development

Meeting Expenses (e.g. Hospitality)

Supplies

Other Expenses (e.g. child minding) Board paid:

Telecommunications (e.g. monthly service fees)

Technology (e.g. hardware)

Board Leadership & Mandatory Training

Prior Term Reserve for Professional Development

Travel over $1,000

Rationale It is the policy of the Halton District School Board that trustees, upon their election shall be equipped with a personal computer including peripherals; software in accordance with the Board standard for administrators; high speed home internet access; a home phone; and a mobile communication device. There are currently eleven elected Trustees and two student Trustees.

In addition, each trustee, on an annual basis, will have access to a $5,000 travel, personal professional development and office supplies account. This account may be used to reimburse the trustee for expenses reasonably incurred in carrying out their role as trustee. The policy identifies the expenses that are recognized by the Board as appropriate trustee expenses. It also allows any approved travel expenditure above the $1,000 threshold not to be charged against the trustee account, but rather the Board’s account. In addition, where a trustee incurs approved expenditures as a representative of the Board (e.g. Ontario Public School Board Association meeting, Student Trustee mentoring, Audit Committee training) these costs will not be charged against the trustee account, but rather the Board’s Leadership budget.


96

Summary of Board Paid/ (Reimbursed on a cash basis*) Expenses:

Telecommunications (internet, cell, phone/landline) $ 13,724

Travel (mileage > $1,000) 5,981

Technology 2,653

Conferences – Board Leadership Mandatory Training 4,972 $ 27,330

Summary of Expenses Reimbursed as of August 31, 2017 (cash basis*):

OPSBA Conferences $ 6,116

Other Professional Development: registration, accommodation, meals, travel 16,076

Meeting expenses (refreshments, meals) 1,456

Office Supplies 2,000

Travel (mileage up to $1,000) 9,324

Other 3,011 $ 37,983

*Cash basis refers to actual reimbursement received from September 1, 2016 to August 31, 2017.

Details of expenditures by individual Trustee will be posted on the board website prior to December 31, 2017.

As at August 31, 2017, $66,255 representing the unused portion of the expense budget will rollover to 2017/2018.

Unused portions of an individual trustee’s expense budget, on an annual basis, shall rollover to the next year. At the end of the term of the Board, unused portions of the trustee expense budget shall be allocated to a Reserve Account (Appendix 1) for the purpose of future trustee professional development. The use of these Reserve Account funds will be decided by the incoming Board of Trustees by Board motion.


L. Veerman, Superintendent of Business and Treasurer

S. Miller, Director of Education

APPENDIX A

Reserve Balance, December 1, 2010 $ 28,435

Board Motions:

M12-0179 & M12-0231 (Ontario Public School Board Association Symposium) (4,938)

M13-0105 (Communications & Public Relations Training) (7,290)

M13-0027 (Ontario Student Trustee Association Membership Fees/Meeting) (1,167) (13,395)

Budget Balance - Resignation of Trustee for Milton Wards 1, 6, 7, 8 (June 2014) 10,314

Reserve Balance, August 31, 2014 $ 25,354

Board Motions:

M14-0288 (Report 14192) - Registration (& Accommodation for Student Trustees)

to attend OPSBA Public Education Symposium Jan 29-31, 2015 to a maximum of

of $9,500 (6,809)

M14-0289 (Report 14193) - Governance one day session to a maximum of $3,500

(plus mileage) Parliamentary Procedure Training to a maximum of $1,900 (travel) (5,610)

M15-0025 (Report 15009) - Registration for OPSBA Labour Relations Symposium

March 26-28, 2015 (4,482) (16,901)

Transfer of End of Term Balance (November 30, 2014) 44,403


Board Motions:

M15-0219 (Report 15158) - Registration costs to attend the Ontario Public School

Board Association Public Education Symposium (including pre-symposium)

Jan 28-30, 2016 to a maximum of $7,700 (6,762)


Board Association Labour Relations Symposium (including pre-symposium)

Mar 31-April 1, 2016 to a maximum of $5,500 (1,944) (8,706)


Board Motions:


Board Association Public Education Symposium (including pre-symposium)

Jan 19-21, 2017 to a maximum of $7,700 (6,904)


Board Association Labour Relations Symposium (including pre-symposium)

April 6-7, 2017 to a maximum of $5,500 (974) (7,878)



98


FOR INFORMATION



RE: Annual Statement of Education Development Charges (EDC)

Warrant This report provides a summary of education development charge by-laws and education development charge accounts for the year ended August 31, 2017.

Background Each year, the treasurer of every board is required (subsection 257.98 (1) of the Education Act) to give the board a financial statement relating to education development charge by-laws and education development charge accounts.

Rationale The Education Act, Part IX, Division E and Ontario Regulation 20/98 (amended by Ontario Regulation 95/02 and 193/10) provide requirements for determining a board’s eligibility to impose EDCs on new development, and calculation of the charges. Ontario Regulation 20/98 outlines the three ways (only one of which must be met) for a board to qualify for an EDC by-law:

i. The estimated average number of elementary school pupils of the board over the five years immediately following the day the board intends to have the by-law come into force exceeds the total capacity of the board to accommodate elementary school pupils throughout its jurisdiction on the day the by-law is passed.

ii. The estimated average number of secondary school pupils of the board over the five years immediately following the day the board intends to have the by-law come into force exceeds the total capacity of the board to accommodate secondary school pupils throughout its jurisdiction on the day the by-law is passed.

iii. At the time of expiry of the board’s last education development charge by-law that applies to all or part of the area in which the charges would be imposed, the balance in the education development charge reserve fund is less than the amount required to pay outstanding commitments to meet growth-related net education land costs, as calculated for the purposes of determining the education development charges imposed under that by-law.” (O. Reg. 95/02 Section 10).

In June 2013, the Board approved the 2013/2018 EDC By-law which represented the fifth EDC By-law adopted by the Board since 1996. Prior to a by-law being adopted, the Education Act requires a background study to be conducted to determine the EDC by-law amount. The background study was conducted by Watson & Associates Economists Ltd. (“Watson”) due to their development charge expertise. The Board provided Watson with information such as land purchase price, site preparation costs and actual EDC revenue. For potential school sites identified but not yet purchased, site valuation information was provided by Cushman & Wakefield Ltd. The background study considered the region’s growth projection, enrolment forecasts, new building requirements, the board’s capital plans and the cost of land. The Minister approves the enrolment projections and the number of sites identified in the background study as a condition of by-law passage.

The by-law allows for both residential and non-residential charges. Residential charges are a set amount per dwelling and non-residential charges are per square foot of gross floor area. The non-residential rate can be set up to a maximum of 40% of the anticipated collections. The EDC By-


99

law approved in June 2013 provided for a residential charge of $2,691 (previously $2,506) per dwelling and the non-residential charge of $0.69 (no change from the previously approved amount of $0.69) per square foot of gross floor area.

If the Board experiences land or site preparation costs in excess of the expected values used to calculate the EDC, a by-law amendment can be proposed. Section 257.70 identifies the limitation on the timing of amendments. A board may not amend a by-law more than once within the one-year period of a by-law coming into force. The amendment process is similar to the by-law process with actuals being updated in the background study where appropriate. In June 2014, an amendment to the by-law was approved by the Board. The amendment was as a result of the board experiencing higher site acquisition costs than were initially identified in the 2013 EDC by-law Background study. The revised levies were $3,380 per residential unit and $0.87 per square foot of gross floor area for non-residential development.

A subsequent amendment, also as a result of increasing site acquisition costs, was approved in June 2015 resulting in a revised levy of $3,969 per residential unit and $1.02 per square foot of gross floor area for non-residential development. As a result of the outcome of an Ontario Municipal Board mediation regarding an appeal by BILD (Building Industry and Land Development Association) with respect to the methodology used in the calculation of the amendment, the residential per unit rate was reduced to $3,714 (from $3,969) effective March 1, 2016 and the non-residential rate was reduced to $0.93 per square foot of gross floor area from $1.02 effective March 1, 2016.

The Board approved a subsequent amendment on June 21, 2017. As a result, the residential per unit rate was increased to $4,364 (from $3,714) and the non-residential rate was increased to $1.11 per square foot of gross floor area (from $1.02). Both of these new amended charges can into effect on June 26, 2017.

A summary of EDC revenues, expenditures and closing balance as at August 31, 2017 is included in Appendix A.


L. Veerman, Superintendent of Business and Treasurer


Appendix A

Opening EDC Balance/ (Deficit) as at September 1, 2016 (38,137,054)$

EDC Revenues received in 2016/2017:

Residential

City of Burlington 3,986,344

Town of Oakville 7,706,458

Town of Milton 9,299,962

Town of Halton Hills 591,362

21,584,126

Non-Residential

City of Burlington 467,865

Town of Oakville 395,627

Town of Milton 104,289

Town of Halton Hills 773,107

1,740,888 23,325,014

EDC Expenditures in 2016/2017:

Site acquisition expenditure (multiple sites) (12,977,081)

Site preparation expenditure (multiple sites) (378,531)

Interest on debt service costs (355,185)

Study Costs/ legal fees (86,161)

(13,796,958) (13,796,958)

Closing EDC Balance/ (Deficit) (28,608,998)$


Report on Education Development Charges


101


FOR INFORMATION


FROM: R. Eatough, Superintendent of Education (Equity) S. Miller, Director of Education

RE: Use of Indigenous Flags on Board Premises

Background: Trustees with the Halton District School Board approved the following motion in June 2017: Board Motion M17-0116 was carried unanimously:

Be it resolved that the Director be directed to contact the Indigenous Advisory Council with the intention to consult with them regarding the potential use of indigenous flags on Board premises with a report including any recommendations to be brought to the Board in the Fall of 2017.

Information In June 2015, National Truth and Reconciliation Commission (TRC) concluded its review of residential schools in Canada. The Final Report of the Truth and Reconciliation Commission, Honouring the Truth, Reconciling for the Future spoke to the concerns of public policy being one that served to eliminate Aboriginal governments; ignore Aboriginal rights; terminate the Treaties; and, through a process of assimilation, cause Aboriginal peoples to cease to exist as distinct legal, social, cultural, religious, and racial entities in Canada.

The establishment and operation of residential schools were a central element of this policy. The Commission concluded it is important to establish and maintain a mutually respectful relationship between Aboriginal and non-Aboriginal peoples but for that to happen there needs to be change, as outlined in the 94 calls to action, including a number specifically focused on education.

The Halton District School Board is committed to the Calls to Action and specifically those directly focused on education. One such area is ensuring our learning organization recognizes the history of our area and give respect and honour to its First Peoples by acknowledging we are on the traditional territory of First Peoples and, in particular, the lands of the Mississaugas of the New Credit First Nation.

In furthering our commitment to building awareness and demonstrating respect for those whose land we share, the Halton District School Board will be revising the ‘Flags’ administrative procedure to include direction with respect to the use and timing of Indigenous flags displayed on Board premises.

The Halton District School Board, in cooperation with the Halton Indigenous Education Advisory Council (IEAC), is supportive of including the following information into the revised ‘Flags’ administrative procedure:

Displaying the flag of the Mississaugas of the New Credit First Nation at the J.W. Singleton Education Centre during Treaties Recognition Week (first week in November), as well as on National Aboriginal Day (June 21st) annually.


102

Other schools and board buildings flying or displaying Indigenous flags will do so with the following in mind:

o The Mississaugas of the New Credit is the recommended flag to be displayed in recognition of the traditional territory that our schools and board buildings are located.

o When choosing to display the flags of other Indigenous groups, for the purposes of recognizing the broader Ontario context, we will be inclusive by ensuring the flags of all Indigenous groups of Ontario are included: Mississaugas of the New Credit, Six Nations (Haudenosaunee), the Métis Nation of Ontario and the Inuit.


R. Eatough, Superintendent of Education -- Equity


Documents

Wednesday, November 15, 2017 PUBLIC SESSION … Agendas and Minutes...1 HALTON DISTRICT SCHOOL BOARD Meeting will be livestreamed from J.W. Singleton Education Centre, 2050 Guelph