Craig Webb General Manager

Jennie Hopcroft Wedding Co-ordinator

The Pinewood Hotel George Green

Planning a Wedding- Finding a Venue

• Set out your top 10 criteria for a venue

• Date, size, licenses, cost, accommodation, grounds, bar, style, location, food.

• Local Wedding Magazines

• Internet searches for venue, then shortlist

• Visit venues, collect brochures, ask Q’s

• Ask for discount, upgrades, freebies.

• DON’T disclose your budget to the venue!

• Professional welcome

• Clean rooms & presentable facilities

• Knowledgeable staff

• Plenty of pictures & literature

• Should tick 8-9 of your top 10 criteria.

Now you have booked the venue…. • Guest list.

• Cake, photographer, florist, dress, suits, registrar,

• Rings, Cars, Stationary, video, DJ, Band.

• Menu options

• Timings of the day

• Reserving accommodation

• Colour Schemes.

• Chair covers.

Sources of inspiration

http://pinterest.com/pinewoodhotel https://www.facebook.com/pinewoodhotel

https://twitter.com/pinewoodhotel http://www.flickr.com/photos/thepinewoodhotel http://www.youtube.com/user/PinewoodHotel

Follow wedding bloggers on twitter. Tell your wedding co-ordinator your ideas and

ask their opinion and guidance.

Nearer The Date • Collate RSVP’s and set seating plan

• Finalise delivery detail with suppliers

• Finalise timings & menu tastings

• Gift list, guest book.

• Readings, speeches, Gifts.

• Transport

• Pay your suppliers

• Music Playlist

Planning tools • Event Order Template – all staff on the day

working from the same copy!

• Civil Ceremony layout template - room ready well before arrival.

• Seating plan layout – with name cards

• Room layout template - to ensure it all fits comfortably.

• Plan ‘B’. What if…….?