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WebXpress Solution Benefits
Apurva Mankad
ECFY Consulting Pvt. Ltd.
w w w. w e b x p r e s s. i n
Profit from IT
WebXpress®
Everyday issues in Transportation & Fleet
Operational
Data reentry at every stage- in computers or on paper
Managing paper- more than 10 lakh documents a year
Tracking- where are my goods and why they have not reached?
What is my Turn Around Time? Is it as per standard?
How to measure profitability of every booking?
What is my vehicle utilization? Where are my vehicles? What is TAT for each journey?
Financial
Same truck journey paid twice
Was the bill generated? Was it collected? Within credit days?
How to ensure Invoice is as per contract?
Customer pays on account- how to reconcile?
Octroi payments shatter cash flow
Accounts are 3 months behind schedule
Cash and Bank statement- too little, too late
Have we settled driver advance?
Are charges as per standard costs?
WebXpress Benefits
WebXpress®
WebXpress Benefits Summary
Area Benefit Summary
Operations Reduce data entry time by 70%
Reduce tracking response time by 80%
Improve connecting load by 30%
Enforcement of contracts- 100%
Billing Reduce billing cycle by 40%
Online party ledger update & outstanding
Shipment wise profitability available online
Finance ONLINE cash & bank status of all location
Tracking of Octroi paid anywhere
Octroi Online Octroi Paid Vs. collection
Uniform Chart of Accounts
Reduce accounts entry by 70%
Online
Accounts
No accounts data synchronization required
Daily P&L location wise
Information available only on a NEED TO KNOW basis
No user can change any data or master tables
WebXpress®
WebXpress Benefits Summary
Area Benefit Summary
Fleet Eliminate duplicate payments to drivers for same expense
Reduce fleet document expiry by over 90%
Daily Fleet Location for each control location
Maintenance Control on fleet expenses through escalation based approval
Eliminate double payment for same maintenance expense
Tyres Improve tyre inventory accuracy by over 70%
Track tyre usage for a given vehicle
Measure Tyre Cost Per KM including retread and scrap sale
Fuel Upload data directly from Oil company data
Attach fuel data to trip sheet and vehicles
Set standard fuel cost for a route and approve
WebXpress®
WebXpress Operations Benefits
No data re-entry: In WebXpress information is entered only once and updated thereafter. This improves
productivity manifolds and reduces errors in data. Also
No data transfer: Data entered at any locations is automatically available to related locations. Thus, there is
no need to manually transfer data across locations.
Discipline in workflow: All transactions in WebXpress are dependent on completion of previous steps. This
ensures that a process set by company is always followed
Easy to use: WebXpress offers only those options and menus that a user needs to use. Combined with
intuitive language and uncluttered screens, using WebXpress is easy even for high-school educated staff.
Before WebXpress
Multiple entry at every hub
Every truck is a surprise
After WebXpress
No Data Entry at Hub ( Docket / POD/DMRV)
Advance information of what is coming at least 4 hours in advance
Customer priority can be known in advance
Optimal utilization of truck load by pre-planning
Market vehicle planning
WebXpress®
WebXpress Benefits- Finance
BILLING
Faster billing: Online nature of WebXpress allows bill generation, submission and collection to
happen from anywhere.
Lower working capital: A tighter control on billing cycle improves money flow and reduces need
for external funding. Also, timely action helps to avoid or reduce bad debts.
Outstanding reconciliation: WebXpress maintains full details of all payments made by a
customer across locations, for every docket. This helps to reconcile outstanding with customer
and avoid disputes.
FINANCIAL CONTROL
Track profitability: WebXpress calculates profitability of every single docket the minute it is
delivered. Thus, managers can immediately decide whether a customer or a location is
profitable enough.
Cash and Bank Management: WebXpress makes it possible to get daily cash and bank
transactions of all locations. Thus, funds can be managed and deployed better.
Cost control: It is possible to view various cost heads across locations on a daily basis. This
helps to control costs before they balloon.
WebXpress®
WebXpress Benefits- Track & Trace
BENEFITS IN TRACK & TRACE
Anytime-anywhere tracking: Tracking information to customers can be provided by all
locations, even from a home PC or a mobile. Customers like to work with companies who can
tell them what is going on.
On the way tracking: Using GPS and WebXpress, it is possible to know exact whereabouts of
a consignment. Thus, there are no blind spots left.
Comprehensive tracking: WebXpress offers all possible information from a single screen.
Thus, it is possible to view a docket or a manifest, check vehicle details, confirm delivery
attempts etc.
CUSTOMER SELF SERVICES PORTAL
Customers have their own login area and check any details of their transactions.
Customers are thus freed from calling various offices of company.
Customer can also use mobile devices to track and trace their consignment.
Customers can view and download bills, Octroi receipts and POD copies from anywhere in the
world.
WebXpress®
WebXpress Benefits- Octroi and Accounts
BENEFITS IN OCTROI MANAGEMENT
Octroi payments are typically 10 to 1000 times freight income.
With WebXpress it is possible to predict likely Octroi liability. This helps to arrange for funds for
various locations.
WebXpress reduces Octroi billing time and tracks collection across locations.
This helps to reduce gap between payment of Octroi and receipt from customer and save
working capital.
ACCOUNTS
Uniform Chart of Accounts: All users across location use same set of ledgers, this brings in
uniformity of reporting costs
Online accounts: All transactions are posted automatically into relevant ledgers. Thus,
accounts are always updated.
No synchronization: As all accounts are stored centrally, there in no data transfer and merging
required
Daily P&L: As there is no lag between business and accounts, it is possible to generate
location wise Profit & loss on a daily basis
WebXpress®
SECURITY & ADMINISTRATION
Secure data and masters: No individual can access all data in WebXpress. Also,
master tables can be changed only centrally by authorized personnel. This results
in highly secure and reliable data.
Accountability: WebXpress remembers who did what and when. Thus, it is easy to
track a transaction to an employee.
Need to know: WebXpress offers only those transactions and data to users that
they need to know. This makes life simple for users and improves security.
WebXpress®
How GPS + WebXpress will benefit
For long haul routes, on the way tracking is essential
Tracking from two sources: GPS and WebXpress, thus improved accuracy
Time entered for arrival will be matched with time given by GPS system. This will
reduce wrong time entry
Estimate arrival time on the fly: Based on historic data, we can predict arrival time
of a vehicle
Better view of supply chain for customers: Customers can find where their invoice
number is. This will help them plan their inventory better
Combined with RFID/ Bar code, GPS can improve warehouse productivity
High value consignment tracking- a GPS device can be attached to a high value
consignment to track it all the way
Thank you
w w w. w e b x p r e s s. i n
ECFY Consulting Private Limited
Employing Technology for Business Benefits
+91 98202 29708
APURVA MANKAD
Founder & CEO
