WebPurchasingWebPurchasing

URL:URL:http://mmcfe/WP/LogIn.aspx?ReturnUrl=%2fwp%2fDefault.aspxhttp://mmcfe/WP/LogIn.aspx?ReturnUrl=%2fwp%2fDefault.aspx

*Internet Explorer 7.0**Internet Explorer 7.0*

WebPurchasing involves searching for your product, WebPurchasing involves searching for your product, confirming the order, creating the requisition, reviewing confirming the order, creating the requisition, reviewing

the requisition, and submitting the Req for approval.the requisition, and submitting the Req for approval.

Purchasing ProceduresPurchasing Procedures

PO assigned before purchasesPO assigned before purchases Visa Credit Cards require an Expense Report Visa Credit Cards require an Expense Report Wal-Mart card purchases Wal-Mart card purchases do notdo not require a require a

PO in advance PO in advance

Contracts must be authorized/signed by Contracts must be authorized/signed by CFO CFO Copy must be given to A/P Supervisor Copy must be given to A/P Supervisor

Check cut days: Tuesday/FridayCheck cut days: Tuesday/Friday Available after 2 pmAvailable after 2 pm

WebPurchasing: New WebPurchasing: New Options Options

Sign-on: Sign-on: Log-on-mmc(phone code) Log-on-mmc(phone code)

Ex. mmc12345Ex. mmc12345

The My Account Feature: has been set-The My Account Feature: has been set-up for you. up for you.

My Favorites- New option that allows My Favorites- New option that allows you to save frequently used products.you to save frequently used products.

Request a One time Product- doesn’t Request a One time Product- doesn’t stay in the product list permanently.stay in the product list permanently.

Search FeatureSearch Feature

Increases search easeIncreases search ease Allows you to search by category or Allows you to search by category or

sub-categorysub-category You may request “Major Categories” You may request “Major Categories”

by e-mailing Accounts Payableby e-mailing Accounts Payable

Creating Req ProcessCreating Req Process

Products:Products:1. Do not duplicate:1. Do not duplicate:

Ex. Purchase of various Office Supplies; Ex. Purchase of various Office Supplies; pens, facial tissue, and staples.pens, facial tissue, and staples. Use Product “Office Supplies” for entire Use Product “Office Supplies” for entire

purchasepurchase Specifics in descriptionSpecifics in description

Use products already in the system within Use products already in the system within reasonreason

Product ID’s-No NumbersProduct ID’s-No Numbers Exception One-Time ProductsException One-Time Products

When to be Product When to be Product SpecificSpecific

When there is a danger that your When there is a danger that your entire order will not arrive.entire order will not arrive.

If the product is a large expenseIf the product is a large expense If the product will reoccur If the product will reoccur

frequentlyfrequently

WebPurchasingWebPurchasing

Click Purchasing TabClick Purchasing Tab Search for ProductSearch for Product Select Vendor/amountsSelect Vendor/amounts

Add items to cartAdd items to cart Click Create Requisition TabClick Create Requisition Tab

ApprovalApproval Select approval routeSelect approval route

Edit productsEdit products Internal notes: appear on RequistionInternal notes: appear on Requistion External notes: appear on POExternal notes: appear on PO Distribution;Distribution;

Select Detail; Enter distribution and project Select Detail; Enter distribution and project codescodes

PO line itemPO line item Enter Department and Deliver toEnter Department and Deliver to

WebPurchasingWebPurchasing

Click Submit Requisition- once you Click Submit Requisition- once you reviewreview

Wait for E-mail that states “A PO is Wait for E-mail that states “A PO is assigned”assigned”

WebPurchasingWebPurchasing

ApprovingApproving

Req Home PageReq Home Page Click Req’s for ReviewClick Req’s for Review Click Review buttonClick Review button Select Approve or RejectSelect Approve or Reject Status Column “Approved”Status Column “Approved” Save and CloseSave and Close