Puget Sound Educational Service District
Race to the Top-District Grant (RTTT-D)
Project 4
Request for Proposal 5800-05
Digital STEM Tools
Proposals Due:
Friday, April 25, 2014, 1 p.m. PDT
RFP 5800-05Page 1 of 30
TABLE OF CONTENTS
SECTION 1: RFP OVERVIEW3
SECTION 2: RFP STANDARD INFORMATION5
SECTION 3: RFP REQUIREMENTS7
SECTION 4: PROPOSAL FORMAT AND SUBMISSION10
SECTION 5: REVIEW AND EVALUATION PROCESS12
SECTION 6: SCOPE OF WORK15
SECTION 7: model CONTRACT16
SECTION 8: contract general TERMS AND CONDITIONS19
APPENDIX A: CERTIFICATIONS AND ASSURANCES23
APPENDIX B: PROPOSAL EXCEPTION SUMMARY FORM24
APPENDIX C: SPECIFICATIONS CHECKLIST AND SOLUTION NARRATIVE25
APPENDIX D: PRICING PROPOSAL28
APPENDIX E: VENDOR QUALIFICATIONS29
APPENDIX F: REFERENCES30
SECTION 1: RFP OVERVIEW
RFP PURPOSE
Puget Sound Educational Service District (PSESD) is acting on behalf of the seven Race to the Top District (RTTT-D) Consortium Member districts in releasing this RFP. Authorized Vendors of products are invited to provide proposals for an Optional Use contract to be considered by PSESD and the RTTT-D Consortium Member districts for the purpose of providing competitive pricing for Digital STEM Tools products. These products will be web-based instructional software products focused primarily on math and science. For purposes of this RFP, Digital STEM Tools:
Are delivered via the internet
Rely on the users input and/or teachers input to determine the order and pace of instruction delivery, at least in part
Are diagnostic and prescriptive
Provide engaging content for students
Provide formative and summative assessment data that is easy for educators and leaders to interpret
May or may not require teachers intervention
Are available in the classroom as well as outside the school day at home, community centers, and other locations
PSESD intends to procure one or more contracts on behalf of the RTTT-D Consortium Member districts to sign with the apparently successful Vendor(s).
For consideration, a Vendor may be an Original Equipment Manufacturer (OEM) or an OEMs authorized reseller or agent who is able to carry out the scope of work, post-award requirements, and the terms and conditions of the PSESD Contract. PSESD reserves the right to elect, in its sole discretion, to make multiple awards. The number of awards shall be based on the anticipated need and service, and awardees will be selected upon point totals awarded through the proposal scoring process.
FUNDING SOURCE
The source of funding for this procurement is 100% Race to the Top-District federal funds pursuant to CFDA #84.416. Funds must be used in accordance with the requirements of section 14005 and 14006 of the American Recovery and Reinvestment Act (ARRA), as authorized under P.L. 111-5, as amended by section 1832(b) of the Department of Defense and Full-Year Continuing Appropriations Act, 2011, and the Consolidated Appropriations Act of 2012 (Public Law 112-74, Division F, Title III); and applicable regulations including 34 CFR Parts 75, 77, 80 (except section 80.30(c), 81, 82, 84, 97, 98, and 99, and the Education Department debarment and suspension regulations in 2 CFR part 3485.
PURCHASERS
PSESD and the RTTT-D Consortium Member districts in the Puget Sound Region are eligible to purchase form this Optional Use contract(s). Other governmental entities could potentially enter into contracts with the successful Vendor(s) based on the same terms and conditions, through Interlocal Cooperative Purchasing provisions.
COOPERATIVE PURCHASING
The Washington State Interlocal Cooperation Act, RCW 39.34 provides that other governmental agencies may purchase goods and services based on the award of this RFP if all parties are agreeable. Each public agency shall formulate a separate contract with the Vendor incorporating the terms and prices of the contract with PSESD.
CONTRACT TERM
The initial term of the contract(s) to be signed with the apparently successful Vendor(s) will be through August 31, 2015, with one (1) additional 16-month renewal option. The contract may be renewed for additional periods of time based upon Vendor performance, district satisfaction, and student outcomes. Such renewals will require the mutual consent of PSESD and the participating Vendor(s) and will be in the form of a signed amendment.
Background
The Auburn, Federal Way, Highline, Kent, Renton, Seattle and Tukwila school districts competed together for the federal funding in the fall of 2012 as the Road Map District Consortium. The name is a reference to the districts participation in theRoad Map Project, a collaborative effort to dramatically improve education in South Seattle and South King County.
The districts 320-page plan was among 16 winners selected from nearly 400 applications, the U.S. Department of Education said in December 2012. The PSESD region was one of only two applicants to win the maximum award of $40 million. The Puget Sound Educational Service District (PSESD) is responsible for managing the grants implementation and function as the fiscal agent.
The winning plan covers 261 schools and 150,000 students, including 36,000 high-need children. The districts are using the grant to implement the following plans in an effort to help students Start Strong, be STEM Strong and Stay Strong.
Project 4 is one of eight Race to the Top Projects. This project supports our partner districts and community organizations as they seek to improve STEM learning in 63 high-need elementary and middle schools through the use of digital instructional resources. The program will equip schools with access to adaptive learning software, hardware, and professional development to integrate these resources into their instructional practices. Implementation will take place in phases, with four separate cohorts of schools and their community organizations launching over the next three and a half years. The first cohort will begin in spring of 2014.
SECTION 2: RFP STANDARD INFORMATION
Calendar of Events
The dates listed below represent the projected procurement schedule. PSESD reserves the right to change the schedule. Notification of amendments to the procrement schedule prior to RFP opening, will be sent via e-mail to Proposers with a Letter of Intent on file and will also be made available on the government WEBS page at https://fortress.wa.gov/ga/webs/ up until the RFP submission deadline.
Event
Date
RFP Issue Date
April 3, 2014
Bidders Conference
PSESD will host an online meeting to discuss the RFP and answer questions from potential bidders. To register go to https://www2.gotomeeting.com/register/493097730
April 11, 2014, 8 am PDT
Last Day to Submit Questions
All questions must be submitted by email to [email protected]
April 21, 2014
Optional Letter of Intent
April 21, 2014
Deadline for Proposal Submission
All sealed Proposals are due to PSESD by this date and time to qualify for evaluation. There are no exceptions.
April 25, 2014, 1 pm PDT
Public Proposal Opening
The RTTT-D Consortium Member districts and qualified Vendors may attend the sealed RFP opening, in which the names of the Vendors are read aloud and recorded. The Proposal opening will be conducted at:
Puget Sound ESD; 800 Oakesdale Ave SW; Renton, WA 98057
April 25, 2014, 1 pm PDT
Proposal Evaluation
April 25-May 12, 2014
Demonstrations
Proposers of responsive bids may be asked to give a 30-45 min. demonstration either in person or via webinar.
May 5-9, 2014
Approval of Awards by Executive Committee
May 15, 2014
Notification of Contract Awardee(s)
May 16, 2014
Last Day to File a Protest
May 21, 2014
Post-Award Conference
May 27, 2014
RFP CHECKLIST
In order to be considered responsive, Vendors must include, at a minimum, all mandatory components in their RFP response. The list below is provided in order to assist Vendors in assembling a compliant responseit is neither authoritative nor exhaustive and Vendors are advised to carefully read and respond to the entire RFP. Failure to include or properly document any Mandatory or Mandatory Scored requirement will be grounds for disqualification. Vendors are required to fully comply with all requirements stated in the RFP.
These items should be included in your response:
Three (3) 3-ring binders including an electronic copy in the form of a CD or USB Flash Drive containing the documents below, as more fully described in the Section 4: RFP Format and Submission.
X
Tab #
Mandatory
Mandatory Scored
Tab 1: Vendor Information
Appendix A: Certifications and Assurances
X
Appendix B: Proposal Exception Form
Exhibit A: Vendor Information
X
Exhibit B: Additional Resellers
X
Tab 2: Product Features
Appendix C: Specifications Checklist and Solution Narrative
X
Tab 3: Pricing Proposal
Exhibit C: Pricing
X
Appendix D: Pricing Narrative
X
Tab 4: Vendor Qualifications
Appendix E: Company Profile and Experience
X
Appendix E: Contract Implementation
X
Appendix E: Authorization Letter
X
Tab 5: References
Appendix F: References
X
SECTION 3: RFP REQUIREMENTS
LETTER OF INTENT
Vend
