mywcsa.commywcsa.com/wdw/wp-content/uploads/2017/02/Februa… · Web viewMeeting of the Board of the Directors of . Woodsworth College Students Association . Tuesday, February 28th,

Meeting of the Board of the Directors of

Woodsworth College Students Association

Tuesday, February 28th, 2017

119 St. George Street

1. Agenda2. Previous Executive Meeting Minutes 3. Previous Board of Directors Meeting Minutes 4. Board Reports

Agenda

1. Call to OrderMoved: Khan Seconded: Lamba

2. Land Acknowledgement

3. Approval of the AgendaMoved: Khan Seconded: Lamba

4. Approval of the Previous Executive Meeting Minutes Moved: Khan Seconded: Lamba

5. Approval of the Previous Board of Directors Meeting MinutesMoved: Khan Seconded: Lamba

6. Approval of Board ReportsMoved: Khan Seconded: Lamba

7. Ratification of Orientation CoordinatorsBIRT the WCSA BoD ratifies Bamdad Attaran and Danika Baljak as our Orientation Coordinators for Woodsworth Orientation Week 2017-2018.Moved: Lamba Seconded: Khan

8. Other Business

9. AdjournmentMoved: Khan Seconded: Lamba

Previous Executive Meeting Minutes

Meeting of the Executive of the

Woodsworth College Students’ Association

Monday, February 13th, 2017


In Attendance:Novera Khan (President)Radha Lamba (Vice-President of Internal Affairs) Dylan Forgas ( Vice-President of Financial Affairs)Ryan Minki Jeong (Vice-President of External Affairs)Sarah Bear (Vice-President of Public Relations)Miranda Li (Vice-President of Athletics) Kristine Medrero (Vice-President of Social Affairs)

Agenda1. Call to Order 8:03p2. Updates3. Rescheduling Office Hours4. WCSA Clubs Ex-Officio5. Other Business6. Adjournment

1. Call to Order 8:03p

2. UpdatesForgas: We have received the audit package and we’re good on that end. Day-to-day operations are good. Met with WINC and it’s all good there as well. Audited statements have been sent to insurance companies, which will come up soon

Bear: Nothing new with PR, making posters and sharing on social media.

Li: Ski Trip on March 10th. Tickets at 30$ - 35$, 40$ - 45$. Ticket includes lift ticket, rental package, dropping lesson circuit but still waiting on confirmation for that. Meal combo can be selected. There are many options for that as well. Raptor tickets are confirmed and should be arriving soon. Also getting TFC tickets for the home-opener. 35 tickets for the TFC.

Khan: Nothing major has happened. Had a lot of meetings scheduled with the SGRT, Vice-Provost, Provost, Liza, Christina as well as other groups. Board sweaters are here and will be picked up by the board. SGM is scheduled for tomorrow, if you are not able to attend, please make sure you assign a proxy vote. You will be getting placards in order to cast your vote. If we don’t get quorum for some reason, these will have to be passed at the AGM and we will not be able to elect them until the by-elections. Drafting the land acknowledgement policies, sexual assault policies will be working with Steve

and Liza. Drafted the by-laws, for the 13 positions that did not have descriptions. These by-laws need to be passed in the board meeting, any other thing will be passed in the April meeting but anything to do with the constitution before the AGM.

Medrero: Finishing up planning for 2 events, one is happening next week and it is a collaboration with Music, February 23, 6:30-8:30 at hart house music room. Next one is in March and is a collaboration with New College. Just finishing up the details for that and looking for collaborations within the board. Working on the student leadership luncheon with Christina.

Jeong: Things are cleared with WINC, received contract with death spectrum, companies for ASL classes, 1500$ from my budget and 500 from the Dean’s office. Booking Kruger Hall for dance marathon, which is hosted by In Support of SickKids UofT. HSA and SAIA are also organization that I am in contact with. Will be having an online meeting with LAUT.

Lamba: We have received 7 OC applications, and interviews will be held this week. Hopefully the selection process will be done during reading week, which will be in time to ratify them at the February board meeting. I ordered office supplies and I have also been speaking to the gala coordinators, they’re waiting for quotes from the venue before they finalize everything. Election season is approaching, and if the new positions pass I will need to fix the information session pamphlet for the meeting on Wednesday. Work study positions are ending this week, so from now on office staff will be paid through WCSA’s own funds via cheque, which I will be talking about later.

3. Rescheduling Office HoursLamba: the next agenda item is rescheduling office hour. Right now Steph and Sanaya work 12 hours a week, so 24 total. Now, they’re going to be paid for hours worked via cheque through us, so my question to you is do we think the office needs to be open for all 24, since a lot of the times do not receive much traffic.

Khan: Is there anything in the contract that says that they need to work 24 hours total? Regular offices close at 5pm and I’ve also noticed that it’s pretty empty.

Li: We could also ask Steph and Sanaya if they’d like to work those hours and if they’re comfortable working that or would like to work that if we can afford it then we should.

Khan: If we give them 12 until April we have it budgeted so I wouldn’t have a problem with keeping them.

Lamba: I’ll keep the same schedule.

4. WCSA Clubs Ex-OfficioKhan: It was brought up to Ryan. I think it would be helpful to do so in order to promote integration to make it better for the presidents to be involved in the process. They won't have voting rights, but will have speaking rights. Since this is a constitutional change, it will be passed at the AGM. Just wanted to check as to what you all think.

Jeong: I think that is a great idea. It would give them a sense of awareness and what is going in in WCSA. More commitment is also encouraged with that.

5. Other BusinessForgas: Please update your budgets again.

6. Adjournment 8:25p



Tuesday, January 31st, 2017


In Attendance:Novera Khan (President)Radha Lamba (Vice-President of Internal Affairs) Dylan Forgas ( Vice-President of Financial Affairs)Ryan Minki Jeong (Vice-President of External Affairs)Sarah Bear (Vice-President of Public Relations)Kristine Medrero (Vice-President of Social Affairs)Miranda Li (Vice-President of Athletics)

Agenda1. Call to Order 8:07p2. Updates3. Undergraduate Artificial Intelligence Club4. Creation of Budget Line Lunch with WCSA5. Equity Initiatives Funding6. Other Business7. Adjournment 8:44p


2. UpdatesBear: Not much is new with PR. I am just updating posters. Someone called me about website security. I don’t think we need it for the website but I’ll let you know as I look into it.

Forgas: Sales were great on semi-formal. For the audit, I just have to sign some forms and send them off. It is basically done. I met with off-campus portfolio about a donation letter for Krispy Kreme. We had our first mini town hall, 1 person talked to me about the budget which was great. Mainly, I am preparing for transition and I am looking into our tax situation and if we need to file them. We need to find out from our bank which I will look into.

Li: I got in touch with the Blue Mountain ski resort. They gave us a quote so I am scheduling a meeting to look over it and finalize the ski trip. I want to arrange 2 buses for the trip. I am sending in a PR request for the Raptors tickets. Dylan thank you for the cheque for the tickets.

Jeong: Hello everyone. I have 2 potential collaborations coming up. Sick Kids U of T wants to hold a dance marathon. It is a fundraiser event from 5p-12a, there is choreographer, people who have been involved with Sick Kids come in and say their stories as well. I will be meeting with the representative soon. The other collaboration is with Relay for Life. I have received the date for the request so I will be finalizing everything soon. I met with Aakanksha and a student who wants to host an event discuss oppression of women in Pakistan. I will update you as I get more details. Within the next month or so, I want to approve another club. After my allocation of funds for the ASL club, I will be left with $500. The Dean’s office has also agreed to give us $500 for the ASL club.

Khan: For Relay for Life, I know timing was an issue, did they change date or time?

Jeong: They chose to change the date.

Medrero: We had a successful semi-formal. I am meeting with New College about our event which will be happening on March 3rd at 7. We have a collaboration with the Faculty of Music on February 2nd which will be Music and Munchies in the music room in Hart House. I am prepping for the Superbowl event; there will be wings, nachos and the Superbowl will be on. I am planning for the student leadership lunch event with Christina. Also taco and burrito night went very well, we ran out of food.

Khan: The WCSA retreat will be this Saturday at the Ballroom. I will be there at 4:30p to make sure everything is good to go. The WCSA wear should be here within the next week. We had the ‘Lunch with WCSA’ event. There wasn’t a huge turnout but it we did some people show up and ask questions regarding WCSA. I have emailed everyone regarding Board Composite pictures. I will review our contract with Lassman once the next President is elected. I have also been working on the SGM. I attended the Woodsworth council meeting. Some of the Provosts’ priorities discussed during the meeting were the discussion of the TRC report, student retention/completion rate and sexual violence prevention policies. Woodsworth is currently also a part of the Capital Project to redesign the space at Woodsworth.

Lamba: The general elections are good to go. I have sent in relevant PR requests. I have received only two applications for OC. I am thinking of extending the deadline to February 10 th. I have given Prilly her key card. Ryan, you are Prilly’s mentor so please get in touch with her soon. The Gala coordinators have quotes regarding venues and are looking over permits. I have sent them information about forms for

gala awards. Semi-formal went great. The next board meeting is on Feb. 28th at 6p. I will be cleaning up the office and I would love if the sweater can be put in the cabinet by the PR portfolio.

3. Undergraduate Artificial Intelligence ClubJeong: I will read the email that was sent to me:

Hey Ryan,

As we’ve discussed earlier, Undergraduate Artificial Intelligence Club (UAIG) which is a recognized group at campus with 500+ members, and would like to set up movie nights bi-weekly. We are looking for a place to hold these events at and Kruger Hall fits our criteria very well since it has suitable seating area for watching a movie and has the capacity to hold 50+ people comfortably. Our executive team is looking to hold these movie nights on Fridays from 5-7 PM bi-weekly starting February 17 th. In the 2 hour period, refreshment will be provided to students, unless it is against the rules for holding events.

As a Woodsworth student myself, I know that Woodsworth college has many students in Computer Science especially, which may perhaps find these events very helpful to network with other people interested in Artificial Intelligence. However, our club is made up of students across all disciplines and not only limited to Computer Science which means this event is open to and intended for all students. We think this would greatly benefit WW students in a way that they can make connections with other people interested in AI and talk to professors and their peers about their interest in this trending topic. Finally, as a Woodsworth student myself, I’d like the opportunity to participate in such events and be able to collaborate with my own college’s student union and get to know them.

Let me know if you have any questions,

Looking forward to working with you,

Thanks,Amir Mousavi

Medrero: Capacity could be an issue if they have a large membership.

Khan: I would inform them that it is not possible to book Kruger on a bi-weekly bases.

Jeong: I agree. I will let them know that I will be able to book it for them at least once though.

Medrero: Have they tried Hart House?

Jeong: I’m not sure but I will forward your suggestion to them.

4. Creation of Budget Line Lunch with WCSAKhan: I am moving $1500 from the budget lines ‘Events’ in my portfolio to a sub budget line that will be

titled ‘Lunch with WCSA’. Motion to move $1500 from budget line ‘Events’ to sub-budget line ‘Lunch with WCSA’. Moved: Khan Seconded: ForgasMotion passes.

5. Equity Initiatives FundingKhan: Since we have been in touch with Barbara about contributing $10,000 towards a Woodsworth College Scholarship, we do not need to provide the $500 we initially budgeted for a Woodsworth bursary to the alumni office. I would this like to rename this budget line ‘Equity Initiatives and Events’ since the equity portfolio has no funds for their event.

Motion to rename the ‘Woodsworth Bursary Funds’ line to ‘Equity Initiatives Funds’.Moved: Khan Seconded: Forgas

Motion passes.

Forgas: This equity initiative funds will be moved at the next board meeting into Forgas’s budget under equity committee expenses.

6. Other BusinessLamba: Have you met with your mentees? If not, please do and meet them/reach out to them. Keep them informed about events that are happening.

Khan: Please get 2 proxies each for the SGM. We need a quorum of 50 to pass the positions.

Lamba: For intramurals, please email the office staff if people are picking up shirts for soccer because there is a fee.

Forgas: Please update your budgets by Friday. Spend your budget or accurately update your budget so it is represented well.

Khan: Question about the women’s soccer team, have we been pulled from the league and is there a fee?

Li: I have budgeted for the forfeit so yes, we have to pay but it was already taken into consideration. Not enough people showed up so unfortunately we were fined.




Tuesday, February 7th, 2017


In Attendance:Novera Khan (President)Radha Lamba (Vice-President of Internal Affairs) Dylan Forgas ( Vice-President of Financial Affairs)Ryan Minki Jeong (Vice-President of External Affairs)Sarah Bear (Vice-President of Public Relations)Kristine Medrero (Vice-President of Social Affairs)

Regrets:Miranda Li (Vice-President of Athletics)

Agenda1. Call to Order 8:21p2. Updates3. Camera Battery4. Student Leader Lunch5. OC Applications6. Other Business7. Adjournment


2. UpdatesBear: I have just been making posters and updating social media. I also sent out the newsletter for February.

Forgas: I will be receiving an audit package within the next couple days and I will be receiving an email copy tomorrow. I have information for the next audit but I will just keep that for ready for the next person who comes into the position. I am renewing the insurance for next year. Valerie and Haya have secured krispy kreme donations for their event which is great. I set up a meeting about the charging stations with Liza but it fell through so I will try again.

Medrero: I met with Christina about the Student Leader luncheon which I will be discussing more later on. We had the wing-a-ton on Sunday which went great!

Jeong: I am working on collaborations with the History Students Association and a collaboration with the Orphan Sponsorship program. Kruger is confirmed for the Relay for Life event. I just have to submit a booking request for the Sick Kids U of T Dance marathon. ASL club classes are almost ready to go; we are just working on the finances. Dylan & I are meeting with WiNC about their budget next Monday just as a follow up.

Li via. Khan: The ski trip is booked for March 10th. It’ll be $30 for Woodsworth students without rentals and $35 for Woodsworth students with rentals. For non-Woodsworth students, it’ll be $40 without rentals and $45 with rentals. I am in the process of confirming capacity for the buses to get there; roughly, I am aiming for 90 people. Raptors tickets will start selling soon and Russell will submit a PR request so thank you Sarah in advance. I am also in contact with MLSE about more sports game tickets.

Khan: I attended the Woodsworth Awards night on behalf of WCSA to congratulate the award winners and thank the donors. I also will be attending meetings with the Vice Provost and SGRT this week.

Lamba: The OC application deadline was extended. So far, I have not received any additional applications. I do not know what we want to do about that but we can discuss it further later. Expensifying is being done and the office staff is working on honorariums. The SGM is next week, again promote it to everyone. The Board retreat happened on Saturday and it went well. I have started working on the election cycle and sent out the PR requests.

3. Camera BatteryMedrero: Have we found the battery yet?

Khan: Did we try tracing it back?

Medrero: It looks like it went back to Sarah.

Lamba: Last time we used it was for the Consent for BAE event. I didn’t see it for red party either.

Forgas: What would you like to do?

Medrero: I think if we do not find it, we need to buy a new charger.

Khan: Maybe it should come out of PR’s budget?

Bear: I think it would be okay to pay for it from my buffer.

Lamba: I am going to send an email to office staff to look for it thoroughly. Let’s wait till Friday.

Khan: Connect with Radha on Friday to see what to do. If we find it, then that’s great. If not, Sarah we

are going to need you to order a new one.

4. Student Leader LunchMedrero: Last year, Ongio hosted this event and it was a success. We were all under the impression that the Dean’s Office funded it. It wasn’t in my budget or in my transition notes but Christina said that Ongio paid for it mostly. The Dean’s Office is willing to cover the cost of beverages which is $100.

Forgas: What are your future events for the rest of the term? If there is nothing high risk, then use your buffer to fund it.

Medrero: I have the Art showcase; I don’t need food for that. There is a social committee event but we will not have alcohol. Their idea is to have a small social. The last event will be the Duke of York beer tasting which is a fixed cost.

Forgas: I would say you can use the emergency buffer and just update the budget. This can cover the cost and we can create a line and recommend it for next year.

Lamba: How much are we expected to spend this year?

Medrero: Ongio spent $2895 for last year.

Khan: I thought it was a Dean’s office event. Since some portfolios haven’t spent the money they were supposed to, it would be beneficial for them to contribute some funds and collaborate with you for this event.

Forgas: I would talk to full-time directors and community outreach director.

Medrero: How does everyone feel about potentially spending around $2000?

Khan: I do not mind. It is better to spend our funds to plan a valuable event rather than cut costs and not plan anything at all.

Medero: Principal Joe and Liza have already confirmed too so I would like the event to be well planned out.

Forgas: Ask for collaborations and see what that totals to and add from your budget as well.

Lamba: Make sure you include this in your transition report

5. OC ApplicationsLamba: I have only received 2 applications. Applications close on Friday so I am concerned. I could

extend deadlines but that delays the process. We need to have OCs hired by March 1 st. Please promote this on social media or using word of mouth as well. They only need a resume and cover letter to apply.

Khan: Our policies states that we need to entertain external applicants if internal hiring does not work out for us. We will have to promote this to other colleges if these applications fall through..

Jeong: The best plan would be hiring the 2 applicants.

Khan: Yes, but if they are not qualified enough we can not hire them and we would have to resort to other options.

6. Other BusinessForgas: For Daniel Peel’s event, what were we using to fund him?

Jeong: The Individual Initiative Grant from the external portfolio.

Forgas: We all voted on it so it during the Board Meeting so that’s fine. I just wanted to double check.

Khan: Just double check the meeting minutes to see what we decided on.

Forgas: He will be purchasing chocolate and not roses for his initiative. Also, he will still be posting the post it notes during exam season. Khan: What is our situation with the taxes?

Forgas: Like I mentioned before, I spoke to my family’s tax person & he recommended that I ask our bank first then figure it out. I am going to talk to the bank. If the bank says it’s not necessary, then we’re okay. If the bank says we should then we need to find someone to file our taxes. We could use my family’s tax person because I know him and he would do a great job. Basically, my understanding of it all is that if you make 50$ or more off of your investments then you file taxes. I just need to double check. Khan: Sounds good. Also, will you be sending a copy of the audit to Mike Lesage once you receive it?

Forgas: Yes.

Khan: We need another day for our executive meeting next week. Does Monday at 8p work? Perfect. Executive meeting will be moved to Monday at 8p for the following week.


Previous Board of Directors Meeting Minutes

Meeting of the Board of Directors of the


Tuesday, January 24th, 2017


In Attendance:Novera Khan (President)Radha Lamba (Vice-President of Internal Affairs)Dylan Forgas ( Vice-President of Financial Affairs)Ryan Minki Jeong (Vice-President of External Affairs) Kristine Medrero (Vice-President of Social Affairs)Miranda Li (Vice-President of Athletics) Rohan Shah (Associate Director of Financial Affairs)Samantha Davis (Associate Director of Social Affairs)Russell Canceran (Associate Director of Athletics)

Julia Standish (Associate Director of Public Relations)Valerie Dos Santos (Off-Campus Students’ Director)Bhavroop Kaur Riar (Upper-Year Students’ Director)Ashley Lall (Upper-Year Students’ Director)Kerry Munro (Part-Time Students’ Director)Asad Jamal (Mature Students’ Director)Shekhar Sharma (First Year Students’ Director)Erica Jeong (Professional Development Director)Zainab Yahya (89 Chestnut Residence Director)

Ex-Officio:Melika Gonelallai (Chair of the Board)Danika Baljak (Secretary of the Board)Aakanksha John (Equity Chair)Chloe Lau (Gala Coordinator)Arshiya Sehgal (Gala Coordinator)Christina Alcena (CRO/Student Life Coordinator - Dean’s Office of Student Life)

Regrets:Sarah Bear (Vice-President of Public Relations)Haya Adil Sheikh (Off-Campus Students’ Director)Akshika Dave (Full-Time Students’ Director) Justin Zelnicker (Full-Time Students’ Director)Victoria Mohan (First Year Students’ Director)Nicole Derricott (Academic Bridging Students’ Director)Darby Lowe (Community Outreach Director)

Agenda1. Call to Order 6:10p2. Land Acknowledgement3. Approval of Agenda4. Approval of the Previous Executive Meeting Minutes5. Approval of the Previous Board of Directors Meeting Minutes6. Approval of Board Reports7. Internal Elections8. Updates and Questions from the Equity Portfolio

9. UTSU Woodsworth Directors - Internal Elections10. Amendments/Changes to the WCSA Board of Directors11. WCSA Standing Committees12. Amendments to the WCSA Election Policies 13. Gala Awards Committee14. Finance & Woodsworth Inclusive Budget Reallocation15. Finance Budget Line Allocation to the Dean’s Office Event16. Finance Budget Line Allocation to Equity Committee17. Finance & Howl Budget Reallocation18. Appointment of Chief Returning Officer19. Equity Committee20. Equity TRC Response Committee21. Semi Formal Logistics22. WCSA Initiative: Laptops/IPad for Rent23. American Sign Language Club as a WCSA Recognized Club24. Other Business 25. Adjournment 8:37p

1. Call to Order 6:10pMoved: Khan Seconded: Lamba

2. Land Acknowledgement

3. Approval of AgendaMoved: Khan Seconded: Lamba

John: I would like to add a motion to strike an ad-hoc equity committee. I would also like to add a motion to strike an ad-hoc Equity TRC Committee. I also need to motion to allocate $75 to a newly created line under the financial portfolio entitled ‘equity committee’.

Khan: Can one committee be struck to deal with both topics?

John: It’s better to have two. The equity committee will be focused on different equity specific initiatives while I would really want the separate committee to focus solely on the TRC and give that the full attention it needs.

Khan: Great. Just to clarify, will both committees will be chaired by you?

John: Yes.

Forgas: I would like to motion to reallocate $70 from the finance portfolio under the budget line ‘Audit’ to the Howl budget under the line ‘Printing’.

Jeong: I would like to motion to recognize the American Sign Language Club as a WCSA recognized club.

Khan: Under agenda item 10, I want to motion to remove 1 position from the Mature Students Directors pending approval at the SGM.

Riar: I am not sure if this falls under other business or a separate agenda line but we want to reallocate money from one of our events to an upcoming event.

Khan: So for something like this, you just have to approach Dylan and we will approve it at the executive meeting. Any movements within your own portfolio, you just inform Dylan and that gets dealt with at the executive meeting. If it is a movement between portfolios, it needs to be passed at a board meeting. But please still contact Dylan for any changes.

Motion to approve amendments to the agendaMotion to approve amendments passes

Motion passes.

4. Approval of the Previous Executive Meeting MinutesMoved: Khan Seconded: LambaMotion passes.

5. Approval of the Previous Board of Directors Meeting MinutesMoved: Khan Seconded: LambaMotion passes.

6. Approval of Board ReportsMoved: Khan Seconded: Lamba

Khan: We have a longer agenda today so we won’t make everyone say their board reports. If there is a really important event coming up or something that you need to share with the board please do so.

Munro: I am collaborating with APUS on February 10th in Krugar Hall from 6-8p for a valentine's day themed event. Their will be tabling and food. Their is registration prior and TCards need to

be brought on the day of. Aakanksha will be helping during the event and I would appreciate it if others helped out too.

Jamal: WINDS has an event coming up as well on February 10th. If you would like to come support, I would appreciate it.

Jeong, E: I submitted a board report about this but I’d like to update all of you as well. So there is a change for the ‘Are You Woodsworthy? Leadership Conference’. It will now be happening on March 10th.

Riar: We have finished planning the exotic animal event. We are expecting 10 animals. The event will be on February 15th from 4-5p in Waters Lounge.

Khan: Instead of 1 big town hall, we will be hosting multiple mini town halls in the Student Lounge. I will be available to answer questions about the constitution and our policies, Dylan or Rohan will also be there to answer questions about our budget. I am doing this because I want people to understand WCSA policies and be able to ask questions. The first one is next Monday. Another important event will be the Equity and Community Meeting on January 31st. Please attend and promote these events. The semi-formal is also this Thursday. Please promote this, we want to sell as many tickets as we can. Lastly, the UTSU has decided to disassociate from the CFS. I’m going to read this off the CFS website, it helps “students collectively organize at the provincial and national levels to ensure students’ rights and concerns are fully represented”. It is a collection of the student unions in Canada. The UTSU believes that they have not been transparent with their finances, and believe that they should not grant voting right to non-student faculty in their meetings. The UTSU however is forbidden to organize the process to decertify from the CFS, and will be relying on other student groups to host a referendum so all students get the opportunity to decide if they’d like to decertify. I will give you more updates as the situation progresses but if you have any questions please approach me after meeting.

Gala: We have narrowed down to 1 venue, the Design Exchange. We are in discussion with them and in the process of drawing up a contract with them, as well as the catering company. We should be able to finalize all contracts by next week.

Yahya: My chestnut event is coming up soon. Please tell me if there is anything about your portfolio that you would want chestnut residents to know.

Motion passes.

7. Internal Elections

Lamba: Please see statements attached in the appendix of the board package. We have 3 people who wanted to run for the second position as Mature Students Director. Unfortunately, we had no one run for the Woodsworth residence director position right now. I’m going to ask our Mature Students’ Director candidates to present a 30 second speech to the Board. The Board will then vote for the desired candidate.

McDaniel: Good evening Everyone. My name is David McDaniel. I am sure some of you remember me from the WCSA elections back in the fall for the part-time student’s director. Today, I am furthering my commitment in WCSA. One reason why I believe I would be great for this position is because I went through a 6 month-long leadership program through the Woodsworth Dean’s Office. I feel like different leadership styles work for different situations. Another reason why I chose to run for this position is because I ran for part-time students’ director in fall and there is similarity between portfolios and activities. I feel like there is a bit of an overlap in roles and responsibilities between the two. A little bit about myself, I am a full time, second year student. I attend 4 courses and 4 phys-ed classes, I also play a bit of golf on the side. I feel like what I learned in golf is that a strong character is needed to uphold this role and responsibilities of a mature student director. Thank you very much for listening to me and I hope to see you soon.

Murray: Can I just get clarification for this position, does it matter if the person is part time or full time?

Lamba: No.

Murray: Okay well then this is a good time for me to speak. I am Susan Murray, I recognize a few of you from some of the events I have worked on in the past. I am interested in this role because I believe there is a strong need to fill the role. There are not enough events and initiatives going on for mature students. I am finding more and more mature students in my classes who are looking for social events and other types of events that are tailored towards mature students. For this reason, I have a lot of ideas. I am a long term member of Woodsworth and I have never been involved with student government. I would love to be given the opportunity to sit on the board and begin discuss on initiatives or events that would help engage this constituency. Thank you.

Bicknell-Hersco: Hello everyone, my name is Prilly. I know a couple people in here, especially Christina. I am a student who came from the transitional year program last year. I am in my first year of my undergrad but that being said, I will be finishing the year with 8 credits total; just because I took extra courses. This is to highlight my seriousness when it comes to school and

roles. I am also a parent to a 5 year-old and a 12 year-old. That means I understand the need for better events that cater to mature students. The first thing I would do is take a poll. I feel like a lot of the time money and resources are spent on events that mature students do not want to attend. I have quite a few ideas for what can be done for mature students. I want to find out what they want and engage the student body. I also did the Woodsworth leadership program, I have a lot of experience organizing and planning events. I worked for the salvation army, I did workshops for TDSB students, and I am a mentor for grade 6 students. This also highlights my time management skills. I really hope that I get a chance to show my skills but thank you!

Lamba: At this point, I would like to ask if anyone has any questions?

John: I am Aakanksha and I am the equity chair for the board. Thank you for sharing your speeches. What do you think are some serious issues mature students face and your ideas for events?

Bicknell-Hersco: Some things that I would like to see are seminar style engagement; asking the resource centre to come in and help mature students who are not sure of the pathways they want to take with schooling. A lot of people do not know what they are going to do with their undergrad or what jobs they can get. Another thing that may be fun for a lot of mature students is working with other organizations to have fun days for mature students. We could have movie days or family days, etc. Like I said a lot of mature students are juggling things whether that be family, work or other aspects, it is still very important for us to have a social setting to meet. It does not always have to be academic but a place of leisure as well.

Murray: I did yoga event & de-stress in the past and I think it is something that it was well received. An afternoon tea for mature students in Kruger Hall could also be a nice way to engage students to meet. The third one has slipped my mind but it was another event to engage students.

McDaniel: I have mentioned this before back in October but one goal I have is a lifetime development skills workshops. This would be tailored to mature students and all students because as far as I am concerned, all students have some difficulty deciding where they want to go and what they want to do with life. I have heard from many students that they are not sure about what path to take. I try to speak to them about what was their childhood dream or inspiration. It is always best to learn from what you know and not be concerned by what you do not. It would help mature students and all students learn about their life plan.

Khan: Any other questions?

Li: Hi, I am Miranda, I am Vice President of Athletic Affairs. In my first year, I worked with one of the mature students’ directors and one issue she faced was reaching out to mature students. How do you plan to reach out to these different students and let them know about these wonderful events?

McDaniel: Just as I mentioned for the lifetime skills development workshop, I feel that it would be best to create a schedule for students. I know that everyone is more worried about studying. I would appeal to students to try to take breaks. I know I would prefer 100% clarity for 60% of material than 60% clarity for 100% of material. In other words, I would like to have a stress-reduction plan set forward. Most students are stressed from the worries of school work and I know I have personally have felt these stresses. I find that phys-ed classes really help with students. Even if they do not know what they want, it is best to get enrolled in other programs and it would be best to give everyone a sense of direction to take it from there.

Bicknell-Hersco: You made a very valid point because I know that time is of the essence for everybody. It is really important to take on the responsibility of mature student’s director. I take the role very seriously. If it was last year, I would not have had the time. I think everyone needs to delegate time to planning and creating events and getting things done. I think just scheduling yourself so you are able to complete the task on time. Also, really not using your personal responsibilities as an excuse to not get things done.

Murray: I would schedule a family-oriented event on a Saturday and make it easily accessible. I would also be in touch with the family care office to collaborate with them to see if they provide resources for child care. I know I have worked with them before and they are really great about collaborating ideas and supporting events.

Khan: Does anyone have any other questions for the candidates? If not, I am going to ask all the ex-officio members and candidates to please step out of the room for us to vote. WCSA BoD select Prilly Bicknell-Hersco to be the second mature students’ director.

Khan: We would like to thank all the candidates for running and we hope that you all stay involved with WCSA because you all had wonderful ideas. I would also love to speak with you after the meeting but again thank you so much!

Motion to ratify Prilly Bicknell-Hersco as the second mature students director.Moved: Lamba Seconded: KhanMotion passes.

Khan: Okay Prilly, you can now vote on any motions and you will also be working with our other mature students’ director, Asad Jamal.

8. Updates and Questions from the Equity PortfolioJohn: Hi everyone. I have been emailing all the equity chairs and directors for the colleges so far and the Native Students Association, the Black Students Association and APUS. So far New College, UC and APUS got back to me. I am working on ways to collaborate and build a community of relationships with them. If there are any ideas or events you want me to bring up, please feel free to come talk to me. The second thing is I know that you are all planning events and are busy, if and when you are having meetings to plan these, please invite me. I would love to be there as an added support should you need it, but also, it is also a part of my role to support you and create equitable and accessible events. I have also launched my independent blog as the equity chair. I would really appreciate it, if you could all promote this on your social networks. The equity community meetings, my office hours and other important campus news will be on there. I also went to the Indigenous Studies Student Union open house. I wanted to ask if folks would commit to or be able to go to any of the indigenous education week’s events. I have a poster with all the information. We can talk about it after. There are many events happening and I think it would be a great show of solidarity if you were to attend them. If your schedules permit it, please go or even send an email showing your support and solidarity. If you want any ideas about how to work with and collaborate with these people or groups, please come talk to me.

Alcena: Do you have extra posters for Indigenous Education Week to put up around the college?

John: I just took some from the First Nations house. They have piles that you can take. I also have a question about the multicultural fair. Are there any reflection components added to it?

Alcena: In conjunction with the multicultural event, we are hosting an event with the anti-racism office. During that time, there will be a reflection component. We can chat further about this as well.

Standish: Do you think it would be beneficial for the PR team to share the events of Indigenous education week?

John: Yes, I think that would be great! Also, once every director has had a chance to go through the poster, if you can attend an event please do. I think it would be a good move to announce that you are going and that if any Woodsworth student wants to join you they could meet with

you in Woodsworth and you head over together. I think this is something we should do more often. It shows that not only do we care about the event and want our community to engage in the discussion but it also helps build a stronger community within Woodsworth.

9. UTSU Woodsworth Directors – Internal ElectionsMotion to internally elect the UTSU Woodsworth Directors henceforth upon approval at the upcoming Special General Meeting.Moved: Khan Seconded: Lamba

Khan: I’m going to be talking a lot for the next couple of minutes but I want to make sure you understand the motivation behind these changes. We have been making some changes to the constitution and by-laws and we’d like all directors to be involved in this process and understand our policies. We are hosting a special general meeting on the 14th of February from 4-6p to pass these constitutional amendments. Whichever motions pass during the SGM, they will be effective for the AGM. For this specific position, right now, 3 Woodsworth directors are elected within the UTSU. While they do represent Woodsworth, they are a part of the UTSU. While they are encouraged to attend the WCSA Board Meetings, they are not obligated to do so. Therefore, they might not be as updated regarding WCSA policies and it might be harder for them to represent us at the UTSU. Their job, primarily, is to build a connection between the UTSU and WCSA and we believe that such a connection would be better established if they were elected internally. This will allow them to familiarize themselves with our portfolios and better communicate our policies to the UTSU. I reached out the elections and referendum chair, Ryan, who said that Woodsworth can definitely elect our directors internally. A lot of colleges already do so as well. Does anyone have any questions or concerns?

Jamal: I have a question regarding how it will be done? Is this after we are elected?

Khan: It would be a position advertised during the Spring Election Cycle. It would be advertised along with other positions like President, VP Internal, etc. and elected during the same election cycle.

John: I know the UTSU has been famous for folks running in slates, this would definitely change the dynamics of that and it would be quite different. I think it might help the quality of the connection if it were to happen internally. Was that part of the motivation for this as well?

Khan: Yes. You will see in later motions that we are eliminating slating from WCSA. We believe that one should be elected or hired on the basis of their qualifications not on the basis of popularity of a slate.

Sharma: What is a slate?

Khan: During the UTSU elections, and even in WCSA, some people running for different positions with can choose to run on a similar platform. I’m not sure that was the best explanation or if I’m doing justice to the concept of slating though.

Medrero: Basically, people choose to run together as a group even though they are not voted in together. It is assumed however that if you vote for one person in the slate, you’d vote for all.

Khan: If I was running for the WCSA elections and I was slating with Radha for example, I would ask everyone to vote for her as well if they chose to vote for me. She would get votes from my connections, as would I. This would not necessarily lead to a fair election or results though.

Lamba: Slating also does not guarantee that everyone on the slate will win. It’s just one way of campaigning during the elections.

John: It does have its pros like if someone is not well known and they have great ideas, this would give them an opportunity to get known. However, folks have found that the cons and how it affects the student population outweighs the advantages.

Khan grants speaking rights to Alyy Patel.

Patel: None of the UTSU directors were able to make the meeting today so I would like to speak on behalf of one of the UTSU directors and also as an employee of the UTSU. Speaking on behalf of this person, they would like to point out that they were not consulted with moving forward with an internal election. They would also like to call to question not being as involved is a direct result from not being sent packages on time or fully informed within reasonable time. More importantly, a concern that was voiced is that you all received permission from Ryan and from one of the UTSU directors, but not all of the current UTSU Woodsworth directors are not all happy with this decision. They do not believe that the goals you have will be met especially because of the difference in voting population from Woodsworth to the UTSU.

Khan: I think that answers a lot of the concerns I pointed out. To answer your last question though, the voting population who votes for the WCSA members is the same population that votes for the Woodsworth UTSU Directors. We want them to run independently based on their qualifications and not rely on a UTSU slate to win.

Patel: The individual running for UTSU Woodsworth Director did beat slates this year.

Khan: We are going to move forward with this and ensure there are no slates. To answer your

other questions, I think Danika can attest to this and so can Ryan, the board packages are sent to each UTSU director and we have record of that. I would ask the UTSU directors to contact me directly if they have any questions about that. Additionally, as outlined in the board package, we are not adding the position to the constitution here, we are having a conversation with the board, which they unfortunately a not a part of because they are elected within the UTSU elections. This position would be passed and added to the constitution at the SGM which is a public forum. Every student is welcome and encouraged to attend the SGM to participate in the conversation. We did consult one of the UTSU directors who approached us. We suggest that you go back and tell the others to approach me directly if they have questions.

Patel: Like you said only 1 of the UTSU directors was contacted which was a big concern. That was not a full representation of what all the directors wanted, especially the director that is most involved with the UTSU.

Khan: Like I said, I agree it should be a discussion with all 3 directors but this specific agenda item is a discussion with the board. That was my issue and why I was coming forward with this. The UTSU directors are not a part of our board. It is because we want them to be a part of the board that I wanted them to be internally elected. Since this is an item that is to be passed by the board and we will have a deeper discussion with the whole Woodsworth student body at the SGM. They are not being left out of the conversation. There will be a bigger platform for them to voice their concerns at the SGM. Does that make sense? Do you have any other questions?

Patel: No, I do not have any objections to it, I am just voicing the opinion of a director.

Khan: Please feel free to let them know to approach me if they have any questions or concerns. They can even approach me outside of the board meetings, I would be happy to speak to them. Ryan do you have anything else to add?

Jeong: No, I think you covered all of it. We decided to consider this because of the one director, Ahmad, who approached us directly asking us to consider internal elections. There will a chance given to the other directors to directly voice their concerns as well.

Khan: Again, this motion being passed means that we would like to further discuss this at the SGM and potentially pass this into the constitution. The SGM will be on February 14th from 4-6p where all Woodsworth students will be free to voice concerns and discuss each motion. Any questions or comments before we vote on this?

Lamba: I would just like to add it is very important that everyone attend this event and

encourage others to attend. If you can’t attend, you can proxy your vote but more details will follow!

Khan: Any other questions or concerns? Okay, we can go forward with a vote.Motion passes.

10. Amendments/Changes to WCSA Board of DirectorsKhan: I can read all the motions and explain my motivations. Again, all of you are free to provide pros and cons for each. Please note that any and all changes will be in the constitution pending approval. If these do not make sense to you or you believe that it would not be beneficial, please let me know; we do not want to add anything or change anything that would not be beneficial in the long run. Motion to remove the positions ‘Full Time Student’s Director’ from the WCSA Board of Directors upon approval at the Special General Meeting.Moved: Khan Seconded: Lamba

Khan: We have been discussing the positions in the constitution and we feel that each position should have a specific target population. We were also discussing the fact that as a director, you are asked to plan at least 2 events per semester and that can sometimes seem redundant. If you are getting low attendance or the events are not targeted to someone or they are not beneficial for anyone, then there is no point in hosting them. Right now we have upper year student’s portfolio, part-time, mature and first year. We did not feel that a full-time director was required or had any specific target population. This may be why the full-time directors have had trouble planning events for students. For that reason, we believe if you take away these positions, we could add positions that will target certain populations and that can create events that will have a higher attendance. Does anyone have any questions specific to full-time?

Munro: What are other colleges doing in regards to their full-time position?

Khan: They do not have this portfolio. For now, we are the only college with such a position.

John: Why was there a need to have a full-time portfolio?

Khan: I think they did part-time, full-time, upper year, first year, mature to try to balance or match positions. However, there is no specification for what the full-time portfolio should be doing in our by-laws, etc. There is also no target audience specified.

John: Are you taking an intersectional approach?

Khan: We are saying, if there are full-time directors who do they cater to? Almost every position caters to full-time students. Part-time is an important portfolio because those students need specific programming. All other portfolios target a specific audience, full-time however has trouble recognizing a target audience to plan events for them. We do not want to continue to just add positions without reframing them. Does anyone have any other questions? Do we have anyone from the full-time portfolio here? Again, this is being passed and approved by the board. A more detailed conversation will take place at the SGM. Motion passes.

Motion to remove 1 ‘Mature Student’s Directors’ position from the WCSA Board of Directors upon approval at the Special General Meeting.Moved: Khan Seconded: LambaKhan: We have 2 positions for mature students on the board right now. We also have 2 positions for off-campus and other portfolios. The reason why those 2 positions were introduced was because they had a lot of events they were in charge of and we noticed which would be a lot of work for just one person. The mature students’ portfolio only hosts two events and this can be handled by one mature students’ director position. This allows us to add other positions to the Board. Does anyone see any cons to this?

John: So there are 2 directors elected in this portfolio right now?

Khan: Yes.

Sharma: So we just elected someone in this meeting, does that mean that we would be overturning that?

Khan: No, if the changes are passed at the board meeting today and at the SGM, it will be applicable to the next election cycle.

John: We have already established and heard from our wonderful candidates that managing this position is difficult because they have families and other responsibilities that a lot of us don’t. Having 2 positions may help them balance this. Shouldn’t we consult further?

Jamal: One of the main issues with this position is not only the lack of participants but the lack of engagement by mature students. If we did send out a poll, we could ask students if they wanted more positions, and we could present that at the SGM. I also thought about Aakanksha’s point. Some a mature student might be unable to perform their duties due to other responsibilities. I think keeping the two people could be valuable and create a much needed balance.

Khan: That is a really valid point. However, another motivation to eliminate one positions was because there is a lot of overlap between the mature portfolio and part-time, especially with budget. You are right that there is less engagement from the mature population, but maybe the two positions that could collaborate to engage them could be part time and mature. We can debate about this at the SGM as well.

John: Prilly, you are here now. I would really love to hear from you as well.

Bicknell-Hersco: I agree with what you are saying. I haven’t filled this position yet but obviously, you have and everyone else knows what it entails. If it does entail a lot of responsibility, then maybe two people are necessary. If the second person is always left irrelevant and does not get to do anything because there isn’t enough work, I would say get rid of it.

John: Susan and David, is there anything you would like to say.

Speaking rights granted to Susan Murray and David McDaniel.

McDaniel: I would promote more stress management and say that it could be managed and it can be done.

Murray: I have a comment to make about something that is happening right now. MATSA is productive in name only but otherwise is not a productive organization. Getting updates from them and finding a new method of communication to engage students would be beneficial.

Jamal: I had the same feeling when I first got elected. I wanted to reach out to MATSA. It did not work out in the way I hoped. Now that I have someone else with me, I am hoping that we can conduct a poll and we can ask students what they want before addressing this situation.

Khan: There are definitely more cons than pros associated with removing this position. Keeping this discussion in mind we can either vote against this motion or pass it and discuss it further at the SGM. Personally, I see that there may be too many cons for now, and it can be revisited if needed.

Motion fails.

Motion to amend position ‘Community Outreach Director’ to ‘Community Outreach & Sustainability Director’ upon approval at the upcoming Special General Meeting.Moved: Khan Seconded: Lamba

Khan: This one is an amendment to a position that we already have. The title of the position is ‘Community Outreach Director’ we are changing it to ‘Community Outreach and Sustainability Director’. This makes this particular director a part of a lot of conversations happening on campus such as food equity and environmental sustainability. It is just a change to the name of the position but nothing is being removed. Any questions?

Forgas: Just to clarify the goal is to promote the community of outreach and to be able to reach out to the sustainability organizations that are external to us.

Khan: Correct.

John: How will sustainability be framed in the context of community outreach or is it being framed to be separate?

Khan: It isn’t framed to be a part of community outreach but rather allow the individual to engage in conversations we are currently not a part of on campus.

John: In that case, could community outreach change to ‘Community Engagement and Sustainability’? What are your thoughts on that?Khan: I am not sure, what is your motivation behind that? How would you differentiate between engagement and outreach?

John: I think the community outreach director does a lot with volunteering and such but when you add the topic of sustainability, the context changes to engaging with the community. I think outreach is a passive and dated term and engagement implies more activity and relationship building.

Forgas: I am not a 100% sure on this but I think the reason behind the word outreach is purely because the person is going externally and outside the college.

Khan: Does anyone have any thoughts about this?

Standish: I like the word outreach because it implies going outside for Woodsworth college.

Forgas: Either way it would be a play on words.

Standish: I think it matches more of the role/terms outlined in the constitution.

Jamal: Is sustainability just limited to the environment?

Khan: No, there are a lot of other conversations surrounding sustainability such as food equity. Okay let’s just do a separate vote for the wording of the position and then we can vote on the

motion.

Motion to word the position as ‘Community Outreach and Sustainability Director’.Moved: Khan Seconded: LambaMotion passes

Motion to amend position ‘Community Outreach Director’ to ‘Community Outreach & Sustainability Director’ upon approval at the upcoming Special General Meeting.Motion passes.

Jeong: I would like to motion to have a 5-minute recess from meeting since we have been here for a bit and we still have a long way to go.

Motion to have a 5-minute recess Moved: Jeong Seconded: MunroMotion passes. Recess begins.

Motion to resume meeting.Moved: Munro Seconded: ForgasMotion passes. Meeting is resumed.Motion to add the position ‘Mental Health Director’ to the WCSA Board of Directors upon approval at the upcoming Special General Meeting. Moved: Khan Seconded: Lamba

Khan: I know Radha as VP Internal has a lot of responsibilities and another responsibility she took on this year was executing a WCSA Wellness last semester, and planning one for this semester as well. The mental health director would be in charge of planning and executing these WCSA Wellness weeks and would be responsible for reaching out to other organizations and create more mental health initiatives. We believe that this position will be very beneficial for the Board and College. Any questions?

Munro: Would one or two people be elected for this position?

Khan: Just one person. Any questions about the nature of the position or what they will do?

John: Just a job description for the mental health director.

Khan: They will be in charge of hosting two WCSA Wellness Weeks, one each semester, and in charge of reaching out to other organizations and offices on campus to create mental health initiatives within the college.

John: I was quite interested to see it on the agenda. A lot of colleges have it under their equity or other portfolios. Are there any special motivations to making the position separate?

Khan: The VP Internal usually takes this on and it is a lot of work for that position. We thought that if we make this a separate the position, they can do more for the mental health of Woodsworth students and dedicate the time towards it.

John: I believe that there should be specific training for this person and they should have a background with mental health. Similarly, the equity director should also be trained.

Patel: As you know WiNC is launching its mental health campaign and we are hoping to keep hosting it annually. How would the Director work in conjunction with our event? Also, for the WCSA board, how will they assist with internal factors and how they would support the board? People believe that the WCSA BoD can create an alienating atmosphere which does not benefit their mental health.

Khan: The mental health director will be able to collaborate with our equity director to ensure the wellbeing of all directors and students. In regards to your first question, WCSA is always willing to help and support our clubs and the mental health director can support WINC’s initiatives. Davis: More of a comment than a question, but I am a part of a student group that is run through the Centre for Addiction and Mental Health. That could be something that can be integrated into this portfolio. Khan: This is a great idea. Like I said, the director is encouraged to work with individuals within the Woodsworth community, as well as outside within the greater U of T community.

Lamba: I just want to touch on Aakanksha’s point about training and the background of directors. We have guidelines set out for these positions. These guidelines could be incorporated into the constitution as well to ensure that they are met by the directors.

John: Sometimes with elections, there won’t be qualified people running for these positions. This is something serious that affects students. Forgas: I just want address Alyy’s point. If anyone on the board ever feels down or uncomfortable, please reach out to someone on the board you trust. We can even set up an anonymous box to voice our concerns.

Khan: You can also message Aakanksha who is our equity chair or Bhavroop who is the chair of the Executive Review Committee. The only purpose of that committee is to discuss and penalize an Executive member who is acting inappropriately. This committee consists of only directors, no executives.

Standish: While mental health is important, there are a lot of resources to prepare someone for such a role. In regards to what Alyy said, I do not think assessing the board will be a part of their role, that would be a part of the VP Internal’s position or whomever were to chair the Executive Review Committee.

Patel: One of the things in to add regarding executives versus directors is that the executives and directors versus the rest of Woodsworth’s student population can be a concern. People who were involved with WCSA can feel excluded or that the board is cliquey and they cannot engage/participate. Secondly, where does the work of anti-sexual violence advocacy fit in? Like which portfolio?

John: Thank you for bringing up those points Alyy. As someone who has taken consecutive breaks from the board at various times, I know how the connect and disconnect can occur. One way to stop this from happening is having this equity director position and having students know that they can always reach out to this person. Also, creating different avenues to get involved and chatting with directors like Bhavroop are beneficial. In regards to anti-sexual violence, I think that comes under my portfolio and if you have more idea of whar should be done, please let me know.

Khan: Even though you have Bhavroop and an equity chair, that does not mean that you can’t come talk to the President or VP Internal. Our goal is to be very accessible. If we are not, please let us know. In response to Aakanksha’s question, there are guidelines in place for every position and if you are not meeting guidelines then they can be approached to either align their conduct or impeached for non-performance.

Lamba: Super quickly, to add on to Novera’s point, we are doing an executive-director mentorship program this year which we hope will help bridge the gap between executives and directors. This is another avenue to discuss any challenges you face and for you to feel comfortable with your mentor and WCSA. Like Novera said, we are always here.

John: Personally, I feel comfortable talking to this board and I have not felt comfortable in other boards. Also Christina is always available. There are also other avenues within Woodsworth to give students opportunities to feel involved.

Riar: For general student involvement, we have various committees and we host office hours to chat with students about getting involved.

Khan: WCSA is not perfect and we always want your feedback to help us improve. Any other question regarding the Mental Health Director position?

Motion passes.

Motion to add the position ‘International Students’ Director’ to the WCSA Board of Directors upon approval at upcoming the Special General Meeting.Moved: Khan Seconded: Lamba

Khan: The next position we have is the international student’s director. We have a large number of international students at Woodsworth but no one to represent them. Currently, I am the contact person for the CIE but because of my other responsibilities, I cannot give this area the full attention it needs. I believe this would be a very beneficial position for international Woodsworth students due to the various events and initiatives that the elected individual could introduce for them. Motion passes.

Motion to add the position ‘Equity Director’ to the WCSA Board of Directors upon approval at the Special General Meeting. Moved: Khan Seconded: Lamba

Khan: Finally, we wanted to motion to remove the position of equity chair position and make it a director position within the Board. It is basically the same role but it would be elected instead of hired. We felt that even though Aakanksha is doing a stellar job as an Equity Chair right now, she does not have voting rights on the board which we felt was unfair. She also does not have a budget to carry out equity related events. The position of Equity Chair was initially introduced to hold the Board accountable. This would still be done by our Executive Review standing committee, and we could move to have the equity director chair this committee. Aakanksha do you see any issues with this?

John: The student body can have a different idea of the role. I just really hope that the student body will elect someone who is right for the position and equipped. Equity directors seem to be working fine so the issue just lies in electing the correct person. There needs to be a balance of holding the board accountable and helping the board.

Jamal: I know there is value in electing an equity director but having a position like equity in the hands of the general public could be dangerous. I think a hiring committee is beneficial for this role so they can hire the correct person.

Khan: I agree. It is a very important role which is why we want to have it within the board. The opposite would imply that WCSA does not care about equity, which is untrue. The director positions would have the same roles and responsibilities as an individual who is hired, and would still be held accountable if they are not performing, like any other director on the Board. If positions like President and VP Internal are elected and not hired, then electing an Equity Director should not be a problem either. Anyone who cares about equity should be able to run for this position. Unlike a hired position, the elected Equity Director position will have both a budget and voting rights to shape WCSA’s policies.

John: I want to add that there have been so many roadblocks because I am not on the board and having this director position would be so beneficial. Personally, I am having confidence working with the board because of the board this year. I have worked with boards I did not feel comfortable with. Whether it is hired or elected, your job is to be represent Woodsworth college, ensure that the events that are being held are equitable and accessible, and to constantly review the actions of the board. To get this position off the ground, it needs to be a part of the board.

Alcena: I think that is excellent. I think this makes people feel more comfortable to apply for the role.

Motion passes.

Motion to remove the position ‘Equity Chair of the Board’ from the Ex-Officio Board Members of the Woodsworth College Students’ Association upon approval at the upcoming Special General Meeting.Moved: Khan Seconded: LambaMotion passes

11. WCSA Standing Committees

Motion to remove the Social Standing Committee upon approval at the Special General Meeting.Moved: Khan Seconded: Lamba

Khan: Right now we have about 7 standing committees. There is the external committee chaired by Ryan, the athletics committee chaired by Miranda, the policy review committee and the elections review committee which are both chaired by myself, the executive review committee which is chaired by Bhavroop, the social committee chaired by Kristine, the publications review committee chaired by Ryan, and the executive committee. Only executives or directors can be part of standing committees. This year, Kristine saw more benefit in creating an ad-hoc social committee and involve a larger Woodsworth population in planning Woodsworth events rather than only involving the Board. I agree that this ad-hoc committee is more beneficial for student engagement, and thus, I don’t believe a social standing committee is necessary. Would you like to provide a motivation as well, Kristine?

Medrero: Yes. We have had the social standing committee in the Board for a while now but it has never been used. However, now that we have our ad-hoc committee, the students plan their own events and engage other students in the process as well. It also provides more opportunities for students to get involved and gain a CCR notation

Munro: Just going back to our first Board meeting that I attended, one of the guidelines you

established was that each member had to be a part of at least 2 standing committees. Would this change that?

Khan: This policy would come into effect during the next election cycle and academic year, and we would change the constitution to state that each member would have to join at least one standing committee. The social standing committee will still exist for this year. Motion passes.

12. Amendments to the WCSA Election Policies

Motion to amend Section V.b. to ‘Candidates for the executive positions and UTSU Woodsworth Director positions must acquire a minimum of 25 signatures from members of the Association. Moved: Khan Seconded: LambaKhan: There is an elections policy attached to the appendix of this document. If we are to elect UTSU Directors internally, pending approval at the SGM, we would just need to add this to the elections policy.Motion passes.

Motion to remove sections VI, VII.a.i), IX.1.d.i) and IX.1.e.i) from the WCSA Election policies.Moved: Khan Seconded: LambaKhan: These sections are all regarding slating. We are removing slating completely. I gave my motivation at the beginning of this meeting. I think one should be elected based on their own merit, especially when it comes to positions like mental health director or equity director. We should not be depending on other people’s popularity or such to win an election. I will give you all 30 seconds to quickly review this policy and ask any questions.

Munro: Are we approving this or bringing it to the SGM?

Khan: No, these we only need the approval of the Board regarding election policies..Motion passes.

Motion to add section VIII.5.g. ‘Instagram’. Moved: Khan Seconded: LambaKhan: For now, candidates are only allowed to campaign using Facebook, YouTube and Twitter. I would like to include the use of Instagram in our elections policy as well. Similar to other social media platforms, a candidate would have to follow and tag the CRO in any campaign picture or video they post. Motion passes.

13. Gala Awards CommitteeBIRT the WCSA BoD appoint Lamba, Medrero, Jamal and Bicknell-Hersco to the Gala Awards Committee,

to be chaired by Khan.

Moved: Khan Seconded: Lamba

Khan: As you know we have a gala awards night at the end of the year and we give out a lot of awards to students within Woodsworth to appreciate their involvement within our community. 5 Directors and executives need to be a part of the committee to decide who the awards should be given out to. Members of this committee cannot be planning to run for WCSA next year. We are also changing the award winner selection process this year because we would like them to be chosen based on their involvement rather than their connection to any of the 5 members on the committee. We are making the whole process completely anonymous this year.

Motion passes.

Khan: Just to add, Christina will be present during our meetings as well to hold us accountable.

14. Finance & Woodsworth Inclusive Budget ReallocationMotion to move $390 from the budget line "Audit" under the Finance Portfolio to "Woodsworth Inclusive" under the External Portfolio.Moved: Forgas Seconded: LambaForgas: The reason for this is that Ryan and myself met with WiNC and there was an issue with their google sheet for their budget. The summation formula did not calculate correctly. They were allocated $2930 but they should have been allocated $3320. We agree that this does impede on WINC’s events, campaigns and overall expenses. It is only fair to allocate $390 which is the difference of sums so that they can run their events properly. Any questions or comments or clarifications? Motion passes.

15. Finance Budget Line Allocation to Dean’s Office EventMotion to move $450 from the budget line "Audit" under the Finance Portfolio and create a new budget line called "Dean of Students' event.Moved: Forgas Seconded: ShahForgas: The motion is to allocate $450 from the line ‘audit’ to a new line called ‘Dean of Students event’ in the finance portfolio. We were approached by the Dean of Students regarding a collaboration for this event. After an executive meeting, we decided that this was a great event to donate to and help with. The $450 would go towards the photographer and photo booth. The total cost of the event is $2000.

Khan: The budget breakdown can be found in the meeting minutes’ appendix from our Exec Meeting on the 17th of January.

Munro: Do they already have a budget and we are just supporting them? Does Woodsworth already support them financially?

Forgas: This is under the Dean of Students. WCSA does not fund their events since they have their own budget.

Alcena: I can speak a bit more about it too. For our events, we always ask other clubs and groups to collaborate, and we also tend to collaborate with WCSA for various events. We tend to seek out help and funding from other groups as well. For this event, we are helping to fund some supplies and foods, etc that external clubs are bringing to the event.Motion passes.

16. Finance Budget Line Allocation to Equity CommitteeMotion to allocate $75 to a newly created line under the financial portfolio entitled ‘Equity Committee’.Moved: Forgas Seconded: ShahJohn: For the equity community meetings, I promised light snacks and warm beverages so this allocation will allow me to do so. Dylan has agreed to help me out.Motion passes.

17. Finance Budget & Howl Budget ReallocationMotion to reallocate $70 to howl budget.Moved: Forgas Seconded: Jeong

Jeong: We just got the newest Howl team going. I have been talking with the Chief and she wants to create a Howl magazine. For this semester, she just wants to test the waters out by printing some copies and if it works out well, we will continue. If not, we will brainstorm other strategies. This $70 will be going towards printing fees.

Li: How many copies will be printed?

Jeong: They are looking to print a 100 copies for Woodsworth students.

Motion passes.

18. Appointment of Chief Returning OfficerBIRT the WCSA BoD appoints Christina Alcena as the Chief Returning Officer for the WCSA Spring General Elections.Moved: Lamba Seconded: Khan

Khan: Christina is our CRO for the upcoming spring elections.

Alcena: I am excited to be back. If anyone has any questions or concerns, feel free to come talk

to me in my office or email me. If you are running, please submit your nomination forms earlier to ensure that we don’t run into any last minute issues that would lead to the applications being denied.

Motion passes.

19. Equity CommitteeBIRT that WCSA BoD create an ad-hoc equity committee. Moved: Lamba Seconded: Khan

John: I really wanted to have an ad-hoc equity committee. I need support from students with a background in equity who can help me plan my equity and community meetings. I also want students to be able to contribute to my portfolio and help it grow.

Khan: It is open to all Woodsworth students?

John: Yes, and it is open to directors as well because a lot of this is going to be planning events and learning how to approach certain topics.

Motion passes

20. Equity TRC Response CommitteeBIRT the WCSA BoD create an ad-hoc equity TRC response committee.Moved: Lamba Seconded: Khan

John: Danika sent you all a link to the TRC report. As you all can see, it is a 125 page document. It is a really heavy document. If you are not familiar, the Truth and Reconciliation Commission is a commission that happened before where Indigenous Peoples sent the Canadian government calls to action in various areas to create a better relationship. We are trying to be critical of this and work well on this. It is not as easy as things do not just happen. I do not want to subject a lot of people to this but I want a set group of people to put in effort to condense the information and present it to the board so we can see how we can answer those calls to action as a College. We are operating on indigenous land so it is important to discuss this.

Alcena: There are talks going on about the TRC in the College. When you start to discuss it, please reach out to me, I would like to connect you with different avenues for discussion. John: Sounds great, I look forward to that.

Motion passes.

21. Semi Formal LogisticsMedrero: Is there anyone who has not contacted me and would like to volunteer to help out with event?

Khan: Kristine and Sam have put a lot of effort into planning this event so please help them out in any way that you can.

Medrero: Also, I have to go over a few things. It is a cash bar. If you do drink, please do not drink to excess. Remember, you are representatives of Woodsworth and especially WCSA. Also, make sure you promote the event as much as possible.

John: How many tickets are left?

Lamba: Around 60.

Khan: As well, we have taken a lot of measures to make sure the event is safe.

Medrero: Yes. We have sober leaders, security from 2nd Floor Events, bag checks, wristbands and more.

Jamal: Whenever we run any events as WCSA and we have extra tickets left over, do we ever ask other colleges to promote them for us?

Khan: The event is open to students from other colleges, but we presume since it is not their event, they don’t have the responsibility to promote it for us. I know our PR portfolio is always swamped with Woodsworth event related promotions and I would not want to add to another college’s PR team’s work.

Standish: PR is a lot and I would not want to add to other PR team’s load of work.

22. WCSA Initiative: Laptops/IPad for rentKhan: This is an initiative suggested by Aakanksha and it will be funded by the Finance portfolio.

John: I know the executives were talking about this. As someone who went through a phase of accessibility issues regarding electronics, I thought of getting folks to give us their refurbished electronics and have these items to be on rent for Woodsworth students. You would just need your TCard and something else to rent them. It is a new initiative. For reference, Robarts has chargers it rents out, new college has a laptop I believe that is rented out. We just need to get this going within Woodsworth.

Khan: The executives decided that we could purchase a laptop and iPad which would be available for rent. The procedure would be similar to that of renting out a projector or camera from WCSA. We would need their credit card information and they would be able to rent it out for a certain period of time. The funds would come from the finance portfolio.

Forgas: Just a couple words on that. You have heard the word audit a lot tonight. We budgeted $10 000 for it but only spent around $5000. That budget line has a long of room to work with and that is why I am funding a lot of things through this. Essentially, we have $2500 to work with for this initiative.

John: I do not know if folks have connections to computer companies. It would be nice to create a contract with a computer company. There are so many possibilities for this. Once we start this, I want it to keep going and maybe in the summer to run it as a pilot then have it launch in next semester. If you feel like this is better, I trust your judgement.

Forgas: On that note, we discussed in the executive group that the funds are available now so we can do this. Since it is a grassroots program, we can start off small and go from there. We will also draw up a contract for its use.

Khan: Are you motioning to use $2000 for this initiative?

Forgas: Yes.

Canceran: Will they be insured in any way?

Forgas: We will create something to ensure that the cost associated with this does not result in a loss for us. We will also keep some money on the side just in case.

Motion to create a new budget line of ‘laptop initiative’ under the finance portfolio for $2000.Moved: Forgas Seconded: JamalMotion passes.

23. American Sign Language Club as a WCSA Recognized ClubMotion to recognize ASL as a WCSA recognized club.Moved: Jeong Seconded: Li

Jeong: Hello Everyone! I hope everyone had the chance to go over the American Sign Language constitution, also referred to as ASL. Last night, the external committee met to solidify their constitution, however for the club to be formally recognized, we need the approval of the

board. With that being said, some of the objectives of this club will be the awareness of deaf culture and American sign language, to advocate for and aim to make education more accessible for students, to spread deaf culture awareness around campus and to provide American sign language opportunities for Woodsworth and UofT students. For financial purposes, all expenses for this club will come out of the external portfolio. We do not have allocated a certain amount of funds yet. I have reached out to the Dean’s Office for financial support but I anticipate allocating $1000 from the external portfolio. Upon approval, the club will be led by Michael, a first year student who is very involved. I think this is a great initiative and I hope that by approving this, we can create a ripple effect for other colleges and areas around campus to support the deaf community.

John: Have you been in contact with the accessibility office about collaborations?

Jeong: We have reached out to other groups but both Michael and I wanted to gear this towards Woodsworth students and create introduce this initiative to the Woodsworth community here. Once we get this going, we will chat about further collaborations.Motion passes.

24. Other BusinessForgas: Just for notes purposes, the upper year is moving $109.85 from the budget line ‘coffee crawl’ to the budget line ‘stress be gone’.

Munro: Last meeting, we discussed getting phone chargers. What is the update on that?

Forgas: I put that in my board report. I have tried to reach out to the Dean’s Office and I have received no feedback yet. I have tabled this initiative but have not forgotten about it.

Lamba: Our goal is to have this complete by the end of our term. We will try to get this done as soon as possible.

John: Any updates on the board retreat?

Khan: It will be on February 4th after 4p. I will send you all an email with more details sometime this week.

25. Adjournment 8:37pMoved: Riar Seconded: Medrero

Board Reports

PresidentHi Wolfpack,

I hope all of you had a fantastic reading week! WCSA recently hosted a Special General Meeting and added some new positions to its Board of Directors. These include a Community Outreach and Sustainability Director, Mental Health Director, International Students’ Director and an Equity Director. We also eliminated the Full-Time Students’ Director portfolio and passed a motion to internally elect our three UTSU Woodsworth Directors. If you are interested in running for either of these positions or for the many other positions that WCSA has, don’t forget to pick up and submit a nomination form before 5PM on March 6th. Nomination forms are available online and in the WCSA Office. More information here: http://mywcsa.com/wdw/wcsa-spring-elections-2017/

We also recently updated our elections policy. The policy can be accessed here: http://mywcsa.com/wdw/about-us/governing-documents/

The Board will be working on further amending WCSA’s constitution and bylaws in the coming months and will keep you updated. Please feel free to email, drop by our office hours or chat with us during our ‘Lunch with WCSA’ event on March 14th at 1PM in the Student Lounge if you have any questions, concerns or suggestions.

In other news, Woodsworth College hosted its Awards Gala in February to honor the many students in our community for their academic and extra-curricular success. I would like to congratulate the students once again and thank them for their contributions and involvement.

Lots of love,Novera Khan

Vice-President of Internal Affairs

Hello Woodsworth!

I hope you all had a great reading week and are feeling a bit relaxed before summer approaches! The internal portfolio is now in the busiest time of the year with Orientation Coordinator hiring, WCSA Spring General Elections as well as end-of-the-year formalities fast approaching. I have been working with members of the board and other things which happen. I along with the hiring committee conducted OC interviews. Further, I have also been working with Gala Coordinators! We also had our SGM and the Annual General Meeting is also approaching soon!

Hope you all have a great semester!

Best,Radha

Vice-President of Financial Affairs No Report Submitted.

Vice-President of Social AffairsHey Woodsworth!

I hope you're getting through midterm season and you had a great Reading Week! To those that are graduating this year, we're almost there! You can do it!With regards to the Social portfolio, since our last board meeting, it's been very busy. First and foremost, we had our very first Semi-Formal, #NewYearSameWoodsworth, on Thursday, January 27th at 2nd Floor Events. It was such a successful event, and I really want to thank every single portfolio that helped out! Sam and I couldn't have done it without you! Next, we had our annual Superbowl Wing-A-Thon on Sunday, February 5th at the Duke of York. The turnout was great and I hope that regardless of what you came for - be it the wings, the Superbowl, or Lady Gaga's performance, you had fun! Finally, in collaboration with the Faculty of Music, we had Music and Munchies on Thursday, February 23rd in Hart House. It was such a great event and I'm glad that everyone who went was able to listen to such great performers perform different classical pieces! Although the year is coming to an end soon, we have five more events for you left in the semester. First, we have a collaboration with New College at Snake and Lattes on Friday, March 3rd at 7PM. Next, we have our Art Showcase/Coffee House on Saturday, March 25th in the East Common Room in Hart House. If you would like to perform or show off your art pieces, make sure to sign up by March 22nd! Next we have the Woodsworth Student Leadership Luncheon in collaboration with the Woodsworth Dean's Office on Friday, March 31st from 1-3PM. If you've been involved at Wooodsworth in any capacity, head over to Kruger Hall on that time for a luncheon to recognise your achievements! We also have a Woodsworth Social Committee Event sometime in March. Finally, on Thursday, April 6th, we have our Beer Tasting at the Duke of York from 4-6PM.As per usual, if you have any questions, concerns, or suggestions, please feel free to email both myself and my associate, Sam Davis, at [email protected] and [email protected]

Best wishes,Kristine Sarah Medrero

Vice-President of External Affairs No Report Submitted.

Vice-President of Athletic AffairsNo Report Submitted.

Vice-President of Public Relations No Report Submitted.

Associate Director of Athletic Affairs No Report Submitted.

Associate Director of Financial Affairs Hey Woodsworth!

Hope midterm season went well for all of you! Dylan and I are excited to announce that we were able to complete the audit before time. We will keep working on the regular finance tasks for WCSA for the rest of the semester.

Associate Director of Public Relations No Report Submitted.

Associate Director of Social AffairsNo Report Submitted.

Professional Development DirectorNo Report Submitted.

Community Outreach DirectorNo Report Submitted.

Academic Bridging DirectorNo Report Submitted.

Off-Campus Students’ Directors Hey Woodsworth!

We hope that you all had a relaxing Reading Week. The Off-Campus portfolio is working hard to plan events for next month.

We have continued to collaborate with different campus groups during WCSA Wednesdays such as the Entrepreneurship Hatchery, Mentorship and Peer Programs, AIESEC Toronto, and FuelU. On January

25th, we worked together with the Dean’s Office to include ‘UofT Let’s Talk’ during WCSA Wednesday and had conversations about mental health, wellness, and removing stigma on campus. We also hosted a ‘Thank A Mentor Pop Up Booth’ during Student Life Mentorship Week on February 8 th to talk to students about the mentor programs available at UofT. Moreover, members of FuelU made healthy pancakes with our OCC on February 15th and encouraged students to maintain a nutritious and balanced diet. We had our Valentine’s Day WCSA Wednesday on this day as well. During each WCSA Wednesday various prizes have been raffled to commuter students. We are currently working with other campus groups that will be participating in WCSA Wednesdays.

The Off-Campus and First-Year portfolios collaborated on February 15th to host ‘WCSA Game Night’. The event was for students to take a break from studying and play some games with friends. We had all kinds of board games set up in Kruger Hall and students enjoyed playing ping-pong. We also provided students with snacks and beverages. We hope to collaborate with other portfolios for upcoming events.

Our next OCC meeting is on February 27th and we will be discussing plans for Commuter Appreciation Week and other events. We had our first Commuter Appreciation Week meeting with other colleges’ off-campus directors on February 17th and will be meeting over the next few weeks to finalize the events. We have many exciting events in store for commuter students during Commuter Appreciation Week which will take place from March 13th-17th. The events will be held across campus and further details will be made available soon.

Finally, we have put together the Woodsworth College Off-Campus Students’ Directory as a way to connect with off-campus students and better their university experience. Off-campus students can sign up to receive monthly e-mails about upcoming commuter events, campus resources and enter raffles for metropasses, TTC tokens, movie tickets, etc. Our OCC will also be sharing commuter tips with students each week about a number of topics.

If you have any questions or concerns, please email us at [email protected] or [email protected].

Best,

Valerie and Haya

First Year Students’ DirectorsNo Report Submitted.

Full-Time Students’ DirectorsNo Report Submitted.

Part-Time Students’ DirectorHello Woodsworth College!

I am happy to announce that the WCSA-APUS event was lit and a success. Thank you to all who attended and to APUS for collaborating the event. I look forward to the mixer next month in March - keep an eye out for the date!!

Kerry

Upper Year Students’ DirectorsHello folks,

Hope everyone’s doing well, what with midterms and all.

February has been a good month, and March is looking to be busy as well.

We recently had our ‘Stress B-Gone: Exotic Animals Edition’ event on Wednesday February 15 th, where we had Hands-On Exotics bring a baby kangaroo, birds, rabbits, and a turtle to Waters Lounge, giving students a chance to take a break from studying and relieve stress. Overall, it was a very successful event, and we were happy to see both Woodsworth students and staff come out to the event. This would definitely be a great event to have again next year.

We’re currently planning quite a few events for next month. On Friday March 3 rd, we’ll be having Cram Jam, the third of the year and first of the second term. On Tuesday March 14 th, we’ll be hosting Pi Day in which we’ll be giving out pie to Woodsworth students in celebration of the date (3.14) mirroring the digits of pi (3.14). Finally, we’ll be having one LSAT and one MCAT info session in hopefully the second week of March to give students the opportunity to talk to tutors from The Princeton Review about admissions testing.

And that’s all for now. See you next month,

Ashley and Bhavroop

Mature Students’ DirectorNo Report Submitted.

89 Chestnut Residence DirectorNo Report Submitted.

Equity ChairNo Report Submitted.

UTSU Woodsworth Students’ DirectorsNo Report Submitted.

Gala CoordinatorsNo Report Submitted.

Documents

mywcsa.commywcsa.com/wdw/wp-content/uploads/2017/02/Februa… · Web viewMeeting of the Board of the Directors of . Woodsworth College Students Association . Tuesday, February 28th,