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EducAid Sierra Leone Sierra Leone is a charity helping to improve education in Sierra Leone. Registered charity no. 1048012

EducAid Leadership Thinking Certificate Course

Module 5: Futures Led Leadership

Futures Led Leadership Module Manual

1

EducAid Sierra Leone

Module Summary

4 credit hours = 40 contact hours + 16 practical / assignment hours

Futures led leadership

Methods / Key ideas

Taking the initiative

Don’t leave it to someone else

Demonstrate leadership by being in the lead

See things coming and pre-empt

Self motivation

Prevention better than cure

Review certain organisational crises and see how better leadership and planning might have prevented them

Prioritisation – importance and urgency matrix / 3Ds: do, delegate, defer

List of tasks / things to deal with – prioritise using 3Ds

& draw up an importance v urgency matrix

Evidence based staffing / human resource management / planning staff development (everyone moving forwards)

List all staff in your department, identify their strengths and weaknesses and potential, design strategies to ensure each one of them is moving forwards: increased responsibilities, training (formal or informal), trying different roles

Matching department / organisation’s needs with staff strengths

Strategic planning – short and long term

Vision – working to the vision

Review other plans, adapt template to suit your needs and draw up strategic plan for your department or organisation

Where do you want your organisation to be in 3 and 5 years time? To have a genuine plan, who would you have to consult with?

What are you doing over the next 6 months? Break down the longer term vision into short term steps. Case studies e.g. want to open a new dept – who needs to be qualified in what before then?

Evidence based budgeting

(See financial management unit.)

Budgeting based on clearly identified needs as per the strategic development plan

Review detailed activity budget

Review summary annual budget

Asset management

Asset register

Don’t allow broken equipment to accumulate – take a decision: bin it or repair it straight away

Keep things looking good – clean paint, repaired furniture, no posters falling off walls, no rubbish on the floor

Calendar management

Public whiteboard, diary, computer calendar – see events coming and get resources ready and people trained etc.

0.

1. Introduction (1h)

1 Prayer

2 Welcome back

3 Think for three minutes and then tell your partner 2 things from each module so far that you have learned and are implementing.

4 Feed back to the whole group.

5 What do you think ‘Futures Led’ Leadership means? Talk to your partner and then write your own answer. Share back to the whole group.

6 Spend five minutes talking to your partner about any of the things touched on in the modules so far, that you feel might be relevant to this new module. Discuss and feedback to the whole group.

7 Wrap up

2. Taking the Initiative (1h30)

Don’t leave it to someone else

Demonstrate leadership by being in the lead

See things coming and pre-empt

Self-motivation

8 In a previous module, we discussed the possibility of a low cost or no cost solution to a problem you encounter in your organisation. Get back in the groups you worked in previously:

a. How many of you have implemented your initiative?

b. Why? Why not?

c. Who are you waiting for?

9 What does self-motivation mean?

10 What is the relevance of self-motivation in this case?

11 Discuss with your partner and make a note of an upcoming event and what you are doing to be ready for it.

12 What does pre-empt mean?

13 Why as a leader is it important to pre-empt?

14 Give an example

15

16 With your partner discuss the importance of

a. imagination,

b. audacity and

c. creativity in being ready for the future.

17 Watch the TED talk by Pranav Mistry [footnoteRef:1]about Sixth Sense technology and answer the following questions: [1: Pranav Mistry transcript]

a. What is most impressive to you about this technology?

b. What sort of person do you think Pranav is, in terms of imagination, audacity, creativity? Explain your answer.

c. Is there anything else you think about when you listen to him speaking? What else strikes you?

d. How do you see him in terms of taking the initiative in order to be ready for a different future?

3. Prevention is better than cure (1h30)

Review certain organisational crises and see how better leadership and planning might have prevented them

18 Review a case study of the management of the ebola crisis[footnoteRef:2] in West Africa. Read and underline crucial management activities. [2: Ebola case study]

19 Compare how ebola was handled and responded to in Sierra Leone with how the arrival of ebola cases was handled in Nigeria.

a. What are the similarities in the situation, in how it was handled,

b. What are the similarities in terms of the constraints and challenges?

c. What are the differences?

20 With greater initiative, what might have been done in Sierra Leone? Write down at least two things that you think could have been done differently to improve the handling of the situation.

21 Imagine you are a leader in a town where ebola is discovered, what do you do? Spend 1 hour working in pairs or threes, designing a suitable response to a crisis.

Think about:

a. Who needs to be involved?

b. Who needs to know what?

c. How can this information be disseminated?

d. What other actions need to be taken?

e. What constraints and challenges do you expect to face?

f. What can you do to address and minimise them?

g. What will the costs be? List the costs as a first step towards making a budget.

22 Imagine we are at the end of the ebola crisis,

a. What strategies need to be taken to prevent not just a reoccurrence of ebola spread but of any serious contagious disease?

b. Draw up your action plan and proposal that you will make to government. Consider the same issues as in the previous activity.

c. In your proposal you will include:

i. Introduction and explanation of the aim of the proposal

ii. Explanation of the problem and current situation

iii. Proposed strategy

iv. Draft budget

(Good proposals will include a consideration of who, what, where, when, why for all aspects and will need to be several pages long to have a proper analysis and strategy).

2 Prevention is better than cure continued. Saturday morning – 2 continued. (1h)

23 Prayer

24 Review the work from the day before

25 Risk Analysis and Mitigation

a. In your pairs, discuss what you think risk analysis and risk mitigation are.

b. Write your own definitions.

26 Consider a risk impact and probability grid

Impact

Low Medium High

Low Medium High

Probability

27 Discuss with your partner what category of risks are the most serious and why.

28 What do you think a risk mitigation grid might be?

29 Have a look at a sample risk analysis and mitigation table[footnoteRef:3]. [3: Sample risk analysis and mitigation table]

Note:

a. Risks are listed

b. Risks are categorised e.g. by political, economic, social etc.

c. Ways of mitigating the risk are identified

30 What is the point of including this in a work plan? What are the dangers of not including a risk analysis in your work plan or proposal?

31 Go back to your own proposal for disease prevention and, working with your partner, think through and draw up a risk impact / probability grid and a risk analysis and mitigation section in your proposal. This whole section of the proposal will be called ‘Proposed Risk Management Strategy’.

4. Sustainability (1h)

32 What is sustainability?

33

a. Look at the two Rotary documents[footnoteRef:4] outlining their definition of Sustainability and what it means to them. [4: Rotary documents re Sustainability]

b. Is there anything else you would like to add to their list or anything you would like to delete because you feel it is irrelevant.

c. Draw a spider diagram of your understanding of sustainability

34 Why is sustainability important?

35 Draw a spider diagram showing your thinking about the meaning and importance of sustainability.

36 In your pairs, identify some ways of ensuring your plans and efforts are sustainable. Give at least three ways:

37 Go back to your project proposal and write a paragraph explaining your sustainability strategy.

5.

6. Strategic planning – short and long term (7h)

Review other plans, adapt template to suit your needs and draw up strategic plan for your department or organisation

38 Watch the video on writing mission and vision statements? Make notes of the key issues.

39 Read the article on Mission and Vision statements [footnoteRef:5]and add anything you see necessary to your notes above. [5: Mission and Vision Statements]

40 What do the Vision and Mission of an organisation have to do with Futures Led Leadership?

41 What is the difference between a vision and a missio