Word 2010:Introduction

(Formatting your assignment)

Skills for Learning IT booklet

http://skillsforlearning.leedsbeckett.ac.uk/

skillsforlearningtutorials@leedsbeckett.ac.uk

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Introduction

This booklet contains tasks for you to work through. All tasks have a picture of a mouse next to them.

After working through the manual, you will be able to create a formatted essay document and understand the main editing functions of Word.

Aims

Make bulleted and numbered lists Insert headers and footers

Add page numbers and page breaks

Change text size, colour and style

Cut, copy and paste text Use the Format Painter tool

Format line spacing and paragraphs

Find more information on Word 2007 and other IT topics

1. Download the file to use with this workbook

1. Go to http://skillsforlearning.leedsbeckett.ac.uk

1. Download the file to use with this workbook.

7. Click on Open With.8. Click on OK to open

the file.

In your own time

To open Word without opening a file:

6. Click on the Start button, shown right.A pop-up Programs menu will open.

9. Click on Word, as shown below right..

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Fig 5

The Home tab

You can learn enough to create documents in Word very quickly. Many of the commonly used formatting tools in Word 2007 are grouped in the Home tab of the Ribbon (the Ribbon runs horizontally across the top of the Word screen). These commonly used tools are found in the Clipboard Group, the Font Group and the Paragraph Group as shown below.

The first eight tasks look at using some of the formatting available from the Home tab.

2. Change the size of the text in the main title

1. Highlight the title Essay Writing.To highlight the text: Click to the left of the letter E and keep the left mouse button pressed. Drag the mouse over the text until the

whole title is highlighted.Click on the ‘More’ button next to the size icon on the Font group, shown in Fig 6.

2. Click on the number 18. Your title text is now sized 18 font.

3. Centre the title text

1. Highlight the title text2. Click on the Centre text icon, in the

Paragraph group of the Home Tab, shown in Fig 7. 4. Change the colour of the title text

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Fig 7

Fig 6

1. Highlight the title text Essay Writing.

2. Click on the ‘More’ arrow next to the colour icon, shown in Fig 8. A drop down menu of colours will appear.

3. Click on one of the colours.Your text colour has now changed.Note – when you change the text colour, Word puts a coloured

band around the word. To view the colour, click in the white space to the right of the title.

5. Change the font style of the title text

1. Highlight the title text Essay Writing.

2. Click on the downward pointing arrow next to the Font box, shown in Fig 9.This will open a drop down menu of font styles.

3. Scroll down using the scroll bar shown in Fig 9.

4. Click on Courier New.

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Fig 8

Fig 9

6. Make the title text bold, italic and underlined

1. Highlight the title text Essay Writing. 2. Click on the Bold icon (the letter B)

shown in Fig 10.3. Click on the Italic icon (the letter I).4. Click on the Underline icon (the letter

U).

7. Insert text into your document

1. Scroll to the bottom of the first paragraph of text.

2. Click your mouse to the right of the text ‘Understand what is required’, shown in Fig 11.

3. Type in ’when writing your Essay’.

In your own time

Note - even with a blank page, you can click anywhere on the page to start typing. Try this by double clicking the mouse in the middle and then at the end of a blank page.

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Fig 10

Fig 11

8. Save your document.

It’s good practice to save your document every fifteen minutes or so to avoid losing your work if the power cuts out or the computer fails. If you are saving to a memory stick (USB drive) you should still save a backup copy to your personal drive on the student network (P: drive) in case you lose your memory stick.

1. Click on the Save button on the Quick Access Toolbar, shown in Fig 12.

2. This will open the Save As dialogue box, shown in Fig 13.

3. Click on PERSONAL, shown in Fig 13.4. Click on Save.

Note – if saving to memory stick/USB stick it is good practice to save to the university network in case the stick is lost. You then have a backup copy to work on. To avoid confusion about which location has the most recently worked on file, put the date after the file name.

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Fig 12

Fig 13

9. Create a numbered list

The numbering and bullet icons are found in the Paragraph Group on the Home tab.

1. Highlight the text:Understand what is required when writing your EssayPlan the essay carefullyPrepare to write itWrite itRe-read what you have writtenWrite the Final Draft

2. Click on the ‘More’ button next to the numbering icon, shown in Fig 14.

3. Click on the number format you want. In Fig 14, a number style is ringed.Your list is now numbered.

10. Create a bulleted list

1. Highlight the text:Understand what is required when writing your EssayPlan the essay carefullyPrepare to write itWrite itRe-read what you have writtenWrite the Final Draft

2. Click on the ‘More’ button next to the bullets icon, shown in Fig 15.

3. Click on the type of bullet you want.In Fig 15 the diamond style bullet point is ringed.

4. Your list is now bulleted.

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Fig 14

Fig 15

Note – if you want a numbered list, click on the number icon, to the left of the bulleted list icon.

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11. Change the case of the title text

1. Highlight the title text.2. Click on the Change Case icon in the

Font Group, shown in Fig 16.3. Click on UPPERCASE.4. Your title is now in upper case.

12. Use the Undo and Redo buttons

1. Click on the Undo button on the Quick Access Toolbar, the left pointing arrow shown in Fig 17.

2. The Uppercase has been taken off3. Click on the Redo button, the right pointing

arrow shown in Fig 17.4. The Uppercase is reapplied

Note - as long as you haven’t actually closed your document down, if you make changes and then save the document, you can still undo them.

13. Change line spacing in a document

1. Click on Select, on the right side of the Home tab, shown in Fig 18.

2. Click on the ‘More’ arrow next to Select, shown in Fig 18. 3. Click on Select All, shown in Fig 19.

All document text is now highlighted.Note - You can use keyboard shortcut keys to select all text. Press the Ctrl key on the keyboard and

keep it pressed Press the letter A on the keyboard.13. Change spacing to double spacing

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Fig 16

Fig 17

Fig 18

Fig 19

4. Click on the ‘More’ arrow next to the Line and Paragraph Spacing icon (in the Paragraph Group), shown in Fig 20.

5. Click on 2.0Your text is now double spaced.

6. Click anywhere in the white space of the document to deselect the text

14. Create a header

1. Double click the mouse at the top of your document, above the title.

2. The Header pane is now open, shown in Fig 21.

3. Type your name in the Header4. Place your name in the centre of the

header by clicking on the centre align button, shown in Fig 22.5. Double click the mouse underneath the dotted blue

Header line to go back into the document text.

15. Insert page numbers

1. Click on the Insert tab, shown in Fig 23.

2. Click on Page Number.This will open a drop down menu, shown in Fig 24.15. Insert page numbers

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Fig 20

Fig 21

Fig 22

Fig 23

3. Click on one of the numbering options shown. This will insert the number in the footer.

In Fig 24, the option ‘Plain Number 2’ is ringed. This will place the number in the middle of the footer. You can place the number at the left or right of the footer if you prefer by clicking on option 1 or 3.

16. Cut and paste text in a document

1. Highlight the title text.2. Right click the mouse.

This will open a drop down menu, shown in Fig 25.

3. Click on Cut.4. Scroll to the end of the bulleted list.5. Right click the mouse.6. Click on the first Paste option, ringed in Fig 25. This will paste all

formatting of your text. 7. Click on the Undo button.8. Right click the mouse9. Click on the third Paste option (letter A),

ringed in Fig 26. This will past just the text without the formatting.

10. Click the Undo button until the title text returns to the top of the page.17. Use the Format Painter tool

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Fig 24

Fig 25

Fig 26

The Format Painter tool is very useful. It allows you to cut and paste formatting (instead of text) from one part of your document to another

1. Highlight the title text.2. Click on the Format Painter icon, on the Clipboard

Group. It is shown in Fig 27.3. Click on the Word ‘Understand’, underneath the

bulleted list.If you want to apply the same formatting to several titles in your document, double click Format Painter. Double clicking allows you to apply formatting multiple times. When you’ve finished, click on the Format Painter icon to switch it off. You can also hit the Esc key on the keyboard.

18. Use the Page Break tool

The Page break tool is very useful when you want a section of your text to begin on a new page.

1. Click to the left of the word Brainstorm Your Ideas

2. Click on Insert on the Ribbon, shown in Fig 28. 3. Click on Page Break

Note – You can also insert a page break by pressing the Ctrl key on the keyboard, keeping it pressed and then pressing the Enter key on the keyboard.

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Fig 27

Fig 28

Further Help

The ‘For Dummies’ series of books are very widely used as they are clear and easy to use. They are available in the Library:

Wang, W. (2010) Office 2010 for Dummies. New Jersey, Wiley.Headingley Location 005.5 WAN Civic Quarter Location 005.5 WAN

There is also a Word 2010 manual available.

Marmel, E.J. (2010) Teach yourself visually Word 2010. Indianapolis, Wiley,Headingley Location 005.52 MARCity Campus Location 005.52 MAR

Workshops and the Skills for Learning website:

Workshops on using Word are provided throughout the academic terms. For the most up to date timetable see the Skills for Learning website:http://skillsforlearning.leedsbeckett.ac.uk/workshops/index.shtml

If you can’t attend a workshop due to a clash with your academic timetable, or you want help out of term time, contact Skills for Learning for a tutorial:skillsforlearningtutorials@leedsbeckett.ac.uk

Video tutorials

There are comprehensive video tutorials available for Leeds Beckett students and staff. You can access them via the Skills for Learning Information Technology section.

http://skillsforlearning.leedsbeckett.ac.uk/local/information_technology/category_homepage.shtml

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