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REQUEST FOR PROPOSAL

FOR

ENGAGEMENT OF TECHNICAL RESOURCE AGENCY FOR

MADHYA PRADESH STATE SKILL DEVELOPMENT & EMPLOYMENT GENERATION BOARD (MPSSDEGB)

RFP No. 01/TRA/MPSSDEGB/2017-18

Dated: 02/04/2018

MADHYA PRADESH STATE SKILL DEVELOPMENT & EMPLOYMENT GENERATION BOARD (MPSSDEGB)

DEPARTMENT OF TECHNICAL EDUCATION AND SKILL DEVELOPMENT,

GOVERNMENT OF MADHYA PRADESH, ITI GOVINDPURA CAMPUS,

GOVINDPURA, BHOPAL – 462023

Notice Inviting Proposals

Madhya Pradesh State Skill Development & Employment Generation Board (MPSSDEGB), earlier known as the Madhya Pradesh State Skill Development Mission (MPSSDM) and Madhya Pradesh Council of Vocational Education and Training (MPCVET), is the nodal agency in the State of Madhya Pradesh to coordinate, synergize and implement the Skill Development and employment initiatives supported by central and state governments.

MPSSDEGB’s primary objective is to build the capacity of the youth of Madhya Pradesh and equip them with employability and entrepreneurship skills through targeted skilling programmes.

This document invites proposals from resource agencies which are of national and international repute in government consulting to provide technical resources for MPSSDEGB as detailed in the Scope of Work in this RFP document. The last date for receipt of the proposals is 04/05/2018. The proposals shall reach MPSSDEGB latest by 4:00 PM of the afore-mentioned last date. The Resource Agency will be selected through a QCBS process. Interested bidders will have to submit the bid through three envelop system. The first envelop will have the eligibility/qualification criteria, the second envelop will include the technical proposal and the third envelop will contain the financial proposal.

The Request for Proposal (RFP) is available at our website: ssdm.mp.gov.in and www.mpskills.gov.in

The proposals may be sent to the undersigned at the below mentioned address:

The Chief Executive Officer

Madhya Pradesh State Skill Development & Employment Generation Board

Reception Desk, MPSSDEGB

Gas Rahat ITI Campus

Raisen Road, Govindpura

Bhopal – 462023

Madhya Pradesh State Skill Development & Employment Generation Board– RFP for Technical Resource Agency

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Table of Contents

Notice Inviting Proposals ......................................................................................................... 1

List of Abbreviations ....................................................................................................................... 5

Schedule of Activities .................................................................................................................. 6

Other Key Information .................................................................................................................... 7

DISCLAIMER ................................................................................................................................ 10

Definitions and Glossary........................................................................................................... 11

Section A – Preface .................................................................................................................... 13

1. Introduction to MPSSDEGB .......................................................................................... 13

2. Objectives of MPSSDEGB ............................................................................................. 13

3. Functions of MPSSDEGB .............................................................................................. 13

Section B – Instruction to the Technical Resource Agency............................................... 14

4. Introduction to RFP ........................................................................................................ 14

5. Compliant Process/Completeness of Response ...................................................... 14

6. Language of the Proposal ............................................................................................. 14

7. Pre Submission Meetings and Clarifications ............................................................ 14

8. Right to Terminate the Process .................................................................................... 15

9. Conflict of Interest .......................................................................................................... 15

10. Corrupt or Fraudulent Services ................................................................................ 15

11. Confidentiality .............................................................................................................. 17

12. Late Receipt of Proposals ......................................................................................... 17

13. Disqualification ............................................................................................................ 17

14. Right to Accept Any Proposal and to Reject Any or All Proposals ................... 18

15. Signing of Contract ..................................................................................................... 18

Section C – Preparation of Proposals .................................................................................... 18

16. General Considerations ............................................................................................. 18

17. Proposal Validity ......................................................................................................... 18

18. Consortium and Subcontracting ................................................................................... 19

19. Selection to be non-exclusive ................................................................................... 19

20. Clarifications and Amendments of RFP ...................................................................... 20

21. Earnest Money Deposit .............................................................................................. 20

Section D – Proposal Submission and Evaluation .............................................................. 22

22. Submission of Proposals – General Considerations .................................................. 22

23. Submission of Proposals – Technical Proposal ................................................... 22

Madhya Pradesh State Skill Development & Employment Generation Board– RFP for Technical Resource Agency 2

24. Submission of Proposals – Financial Proposal............................................................23

25. Price Adjustment.......................................................................................................................24

26. Taxes...............................................................................................................................................24

27. Submission of the Proposal..................................................................................................24

28. Opening of the Proposal.........................................................................................................25

29. Proposal Evaluation.................................................................................................................25

30. Evaluation of Pre-qualification and Technical Proposals.........................................26

31. Opening of Financial Proposals..........................................................................................26

32. Correction of Errors..................................................................................................................26

33. Contract Award...........................................................................................................................27

34. Performance Guarantee..........................................................................................................27

35. Liquidity Damages....................................................................................................................27

36. Commencement of Services.................................................................................................29

37. Project deliverables..................................................................................................................29

38. Period of Completion of assignment:...............................................................................29

39. Payment Schedule....................................................................................................................29

40. Deliverables and Penalty Clause:.......................................................................................29

41. Payments to the Technical Resource Agency:.............................................................30

42. Conduct of Technical Resource Agency Manpower:.................................................30

43. Earnest Money Deposit (EMD):............................................................................................31

44. Interpretation:..............................................................................................................................31

45. Governing Law............................................................................................................................32

46. Force Majeure..............................................................................................................................32

47. Change Orders and Contract Amendments...................................................................33

48. Termination Clause...................................................................................................................33

49. Cessation of Services..............................................................................................................36

50. Disputes Resolution.................................................................................................................36

51. Disqualification...........................................................................................................................37

52. Intellectual Property Rights of the Project......................................................................37

53. Responsibilities of the MPSSDEGB...................................................................................37

Section F – Data Sheet and Instruction to Technical Resource Agency (ITC)..................39

Section G – Compliance Sheet Format (Form Pre-Qualification-2).......................................56

Section H – Technical Forms.................................................................................................................58

1. Checklist of Required Forms....................................................................................................58


Form TECH-1............................................................................................................................................59

Form TECH-2............................................................................................................................................61

Form TECH-3............................................................................................................................................62

FORM TECH-4:........................................................................................................................................63

Work Plan for the activities proposed in the Technical Proposal.....................................63

Form TECH-5............................................................................................................................................64

FIN-1 Financial Proposal Submission Form...........................................................................67

FIN-2 Financial Proposal Submission Form...........................................................................69

Section J – Terms of Reference (ToR)...............................................................................................70

1. Introduction to MPSSDEGB..........................................................................................................70

2. Objectives of MPSSDEGB.............................................................................................................70

3. Functions of MPSSDEGB..............................................................................................................70

4. Scope of Work for the Technical Resource Agency..............................................................71

5. Initiatives of the Board....................................................................................................................71

6. Other Areas of support...................................................................................................................73

Annexure-I: Power of Attorney.........................................................................................................75

Annexure-2: Performance Bank Guarantee Format.................................................................77

Annexure 3 – Submission of pre-bid queries.............................................................................79

Annexure 4 – Declaration from the Firm.......................................................................................80


List of Abbreviations

Terms Description

BG Bank Guarantee

DoTESD Department of Technical Education and Skill Development

EMD Earnest Money Deposit

GoI Government of India

ITI Industrial Training Institute

LoI Letter of Invitation

MoSDE Ministry of Skill Development and Entrepreneurship

MMKSY Mukhya Mantri Kaushal Samvardhan Yojna

MMKY Mukhya Mantri Kaushalya Yojna

MPCVET Madhya Pradesh Council for Vocational Education & Training

MPSSDM Madhya Pradesh State Skill Development Mission

MPSSDEGB Madhya Pradesh State Skill Development & Employment

Generation Board

NOS National Occupational Standard

NSDC National Skill Development Corporation

PG Performance Guarantee

PMKVY Pradhan Mantri Kaushal Vikas Yojna

QP Qualification Pack

QCBS Quality Cost Based Selection

RFP Request for Proposal

SDC Skill Development Centre

SSC Sector Skill Council

ToR Terms of Reference


Schedule of Activities

Sl. No. Milestone Date

1. Circulation of the RFP document through 02/04/2018

advertisement in national newspapers

followed by uploading it on our web-portal

2. Submission of pre-bid queries through email. 09/04/2018 (till 2.00 pm)

The email id for receiving the RFP queries is

[email protected]

3. Pre-bid meeting 09/04/2018 at 04.00 pm at Model

ITI Auditorium, MPSSDEGB

Campus, Govindpura, Bhopal –

462023

4. Issue of pre-bid meeting clarifications and its 13/04/2018

circulation

5. Deadline for submission of Technical and 04/05/2018 till 04.00 PM

Financial Proposal

6. Opening of Technical Proposal 04/05/2018 at 05.00 PM at the

Office of CEO, MPSSDEGB, Gas

ITI, Govindpura, Bhopal – 462023

7. Date of Financial Bid opening 14/05/2018

8. Signing of Agreement with Technical Till 29/05/2018

Resource Agency

9. Commencement of work by Technical 15/06/2018

Resource Agency


Other Key Information

Item Reference

RFP No. & Date 01/TRA/MPSSDEGB/2017-18 dated 02.04.2018

Title Request for Proposal for engagement of Technical Resource

Agency for Madhya Pradesh State Skill Development &

Employment Generation Board

Issuing Authority Madhya Pradesh State Skill Development & Employment

Generation Board (MPSSDEGB)

Contact person Chief Executive Officer, MPSSDEGB

detailsContact No.: 0755-2985883; email – [email protected]

E-mail address for Please send your queries regarding this proposal prior to stipulated

Pre-bid queries date on [email protected]

Queries received on above email address before stipulated time

would only be considered in the pre bid meeting.

Website address ssdm.mp.gov.in & www.mpskills.gov.in

Brief Description The Madhya Pradesh State Skill Development and Employment

Generation Board(MPSSDEGB) earlier known as Madhya Pradesh

State Skill Development Mission (MPSSDM) was incorporated as a

society in 2010 for the development of skill training initiatives in the

state of Madhya Pradesh. MPSSDEGB invites technical and

financial proposals from reputed Technical Resource Agencies of

national and international repute in government consulting (in

sealed cover) to undertake technical consulting for MPSSDEGB as

detailed in the Scope of Work in this RFP.

Venue for Pre-bid Madhya Pradesh State Skill Development & Employment

Meeting Generation Board

Gas ITI Rehabilitation Auditorium, Mezzanine Floor,

Gas Rehabilitation ITI Campus


Bhopal – 462023

Bid Price/Tender Fee INR 20000 (Non-Refundable) payable in form of a demand draft /

pay order / bankers’ cheque in favour of CEO, MPSSDEGB with the

proposal

Earnest Money INR 3,00,000 in form of a bank guarantee of scheduled commercial


Deposit bank in favour of CEO, MPSSDEGB with validity of 6 months of

submission of proposal.

Performance 10% of total sanctioned project cost in form of bank guarantee of

Guarantee scheduled commercial bank in favour of CEO, MPSSDEGB at the

time of signing of agreement with validity of 24 months from

selection

Address for The Chief Executive Officer

submission ofMadhya Pradesh State Skill Development & Employment

Technical ProposalGeneration Board

Reception Desk, MPSSDEGB

Gas Rahat ITI Campus


Bhopal – 462023

Validity of the 90 days from the last date of submission of the Technical Proposal.

Proposal However, this may be extended by MPSSDEGB. In such a case,

consent from the Technical Resource Agency TSPs would be

sought in advance. If the Technical Resource Agency is not willing

to provide its consent for extension, then its proposal with EMD

would be returned.

Important Notes:

1. MPSSDEGB reserves the right to amend any or all conditions of this RFP document before the last date of submission of proposals, or to change the above schedule at any time, without assigning any reasons whatsoever.

2. In case any Technical Resource Agency fails to submit the original Demand Draft/Banker’s Cheque of Tender Fee and Bank Guarantee for Earnest Money Deposit along with the bid, then the Technical Proposal of the Resource Agency will

be returned unopened. The Technical Bid will not be considered for further evaluation. The Demand Draft / Banker’s Cheque should be of a Scheduled

Commercial Bank drawn in favor of “CEO, MPSSDEGB”, payable at Bhopal. The Tender Fee/Bid Fee and BG of EMD need to be placed inside a sealed envelope and marked as “Tender Fee/Bid Fee and BG of EMD" and should be placed in the main envelope alongside the sealed envelope of Technical Proposal clearly marked as " Technical Proposal".

3. Unconditional proposals need to be submitted before the last date & time for submissions of the proposals under this RFP.

4. Contact Person for communication:



Madhya Pradesh State Skill Development & Employment Generation Board

Phone: 0755-2985883

Email: [email protected]


DISCLAIMER

The information contained in this Request for Proposal (RFP) document or subsequently provided to Technical Resource Agency, whether verbally or in documentary form or any other form by or on behalf of the Authority/Client or any of their employees or advisers, is provided to Technical Resource Agency on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided.

This RFP is not an agreement and is neither an offer nor invitation by the Authority/Client to the prospective Technical Resource Agency or any other person.

The purpose of this RFP is to provide interested parties with information that may be useful to them in the formulation of their Proposals pursuant to this call for proposal. This RFP may include information, which may reflect the assumptions arrived at by the Authority/Client in relation to the programme implementation. Such assumptions, assessments and statements do not purport to contain all the information that each Technical Resource Agency may require. The assumptions, assessments, statements and information contained in this RFP, may not be complete, accurate, adequate or correct. Each Technical Resource Agency is therefore encouraged to conduct its own investigation and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this RFP and obtain independent advice from appropriate sources.

The Authority/Client accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein. The Authority/Client, its employees and advisers make no representation or warranty and shall have no liability to any person including any Technical Resource Agency under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way in this Selection Process. The Authority/Client also accepts no liability of any nature whether resulting from negligence or otherwise however caused arising from reliance of any Technical Resource Agency upon the statements contained in this RFP. The Authority/Client may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in this RFP.

The issue of this RFP does not imply that the Authority/Client is bound to empanel one or more Technical Resource Agency(s) or to appoint the Selected Technical Resource Agency, as the case may be, for the implementation of the programme and the Authority/Client reserves the right to reject all or any of the Proposals without assigning any reasons whatsoever.


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Definitions and Glossary

“Client” means the nodal agency (Madhya Pradesh State Skill Development & Employment Generation Board, a Society formed under Department of Technical Education, Skill and Employment, Government of Madhya Pradesh) that signs the Contract for the Services with the selected Technical Resource Agency.

“Technical Resource Agency” means a firm with the requisite capability to provide the services desired by the client and which fulfills the eligibility criteria as set in the RFP.

“Contract” means a legally binding written agreement signed between the Client and the Technical Resource and includes all the attached documents listed in its Clause 1 (the General Conditions of Contract (GCC)

“Data Sheet” means an integral part of the Instructions to Technical Resource Agency (ITC) Section 2 that is used to reflect specific country and assignment conditions to supplement (but does not overwrite the conditions in ITC)

“Full time employee” means an employee on the payrolls of the employer. A contractual employee is not a full time employee.

“Day” means a calendar day

“State Government” means the Government of Madhya Pradesh.

“Key Expert(s)” means an individual professional whose skills, sector experience, qualifications, knowledge and experience are critical to the performance of the Services under the Contract. Key Experts would be placed full-time at Madhya Pradesh (SPMU).

“ITC” (Section B of the RFP) mean the Instructions to Technical Resource Agency that provides Technical Resource Agency with the required information needed to prepare their Proposals.

“Proposal/Bid” means the Eligibility Proposal, Technical Proposal and the Financial Proposal of the Technical Resource Agency in response to the RFP.

“Proposal due date” means the last date for submission of bid.

“RFP” means the Request for Proposals prepared by the Client for the selection of Technical Resource Agency

“Services” means the work to be performed by the Technical Resource Agency pursuant to the Contract.

“TOR” (Section J of the RFP) means the Terms of Reference that explain the objectives, scope of work, activities, and tasks to be performed, respective

responsibilities of the Client and the Technical Resource Agency, and expected results and deliverables of the assignment.

“MPSSDEGB” means Madhya Pradesh State Skill Development & Employment Generation Board, a Society formed under Department of Technical Education & Skill Development, Government of Madhya Pradesh.


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"Tender Evaluation Committee" means a committee constituted under the chairmanship of the Additional CEO MPSSDEGB.

“Coordinators” means the resources other than the Key Experts. Their CVs will also be scored.


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Section A – Preface

1. Introduction to MPSSDEGB

Madhya Pradesh State Skill Development & Employment Generation Board is the nodal agency for Skill Development and Employment in the State. The Mission is registered as a Society under the Indian Societies’ Act and aims at developing the State level agenda for skilling, and coordinating &guiding the 20 other departments engaged in implementing skill development programmes in the State. The mission is chaired by the Hon’ble Chief Minister of Madhya Pradesh and the Hon’ble Minister – Department of Technical Education and Skill Development is the Executive Chairman of MPSSDEGB. The Principal Secretary - Department of Technical Education and Skill Development is the Mission Director and the CEO – MPSSDEGB is the Member Secretary.

2. Objectives of MPSSDEGB

The key objectives of MPSSDEGB are:

a. To establish and to carry out the administration and management of the "Madhya Pradesh State Skill Development & Employment Generation Board" (Earlier known as “Madhya Pradesh Council for Vocational Education & Training")

b. To provide access to sustainable quality vocational education to the target group of citizens of the state to meet the challenges of skilled human resource required for various sectors of economy.

3. Functions of MPSSDEGB

The functions of the board have been identified as under:

a. To plan, execute, co-ordinate and monitor Skill Development and employment generation programmes and prepare youth for self-employment and for various jobs available in Industrial & Service Sectors.

b. To develop competency based curricula, and to train, assess and certify school dropouts, labor working in unorganized sectors, service sector and unskilled workers engaged in various industries.

c. To prepare need based training programme of different levels as per the requirement of various groups, industrial sectors, which have recognition at national & international level and also to recognize such programmes for further education.

d. To develop a flexible delivery mechanism to impart training in part-time, weekends, full time, onsite/offsite mode.

e. To frame policy &programmes to link non-formal vocational training with the formal education system and to develop system of recognizing prior acquired learning (RPL).

f. To converge and develop available training resources in the state through Public Private Partnership (PPP).

g. To provide access to vocational education & training with inclusive growth for all the groups of the society eligible to receive skill training as defined by the society from time-to-time.

h. To provide training of trainers (ToT), to promote innovation in training & also to render consultancy services.


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i. To affiliate institutes as vocational Technical Resource Agency on payment of prescribe fee.

j. To forecast the needs of skilled manpower to cater to the needs of various stakeholders in the State on regular basis.

k. To institute and award scholarships, prizes and medals in accordance with the rules and bye-laws.

Section B – Instruction to the Technical Resource Agency

4. Introduction to RFP

a. MPSSDEGB intends to select a Technical Resource Agency in accordance with the method of selection specified in the Other Key Information.

b. The Technical Resource Agency is invited to submit a Technical Proposal and a Financial Proposal as specified in the Other Key Information, for consulting services required for the assignment named in Other Key Information.

c. The Technical Resource Agency should familiarize themselves with the local conditions and take them into account in preparing their Proposals; including attending a pre-bid meet as specified in the Data Sheet. Attending any such pre-bid meet is optional and is at the Technical Resource Agency’s expense.

d. MPSSDEGB will timely provide, at no cost to the interested Technical Resource Agency, the inputs, relevant project data, and reports required for the preparation of the Technical Resource Agency’s Proposal as specified in the Other Key Information.

5. Compliant Process/Completeness of Response

Technical Resource Agency is advised to study all instructions, forms, terms, requirements and other information in the documents carefully. Submission of the proposal shall be deemed to have been done after careful study and examination of the document with full understanding of its implications. Failure to comply with the requirements of this paragraph may render the Proposal non-compliant and the Proposal may be rejected. Technical Resource Agency must:

i. Include all documentation specified in this document

ii. Follow the format of this document and respond to each element in the order as set out in this document

iii. Comply with all the requirements as set out within this document.

6. Language of the Proposal

The proposal as well as all the supporting documents relating to the proposal exchanged by the Technical Resource Agency shall be written in English language only. Proposal received in any other language shall not be allowed / evaluated.

7. Pre Submission Meetings and Clarifications

The pre submission meeting of all the Technical Resource Agency would be held at the scheduled date and time as indicated in the “Schedule of Activities” section. Intending Technical Resource Agency may submit their pre submission queries or suggested suitable modifications in the format enclosed as Annexure - II. The interested consulting firm shall submit the queries via e-mail to MPSSDEGB before the scheduled date of pre submission meeting. MPSSDEGB will communicate such changes that are accepted to


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all the intending Technical Resource Agency. These would be available at the MPSSDEGB’s website as mentioned in the Other Key Information. All such changes will become a part of this document and binding on all the Technical Resource Agency.

8. Right to Terminate the Process

MPSSDEGB may terminate the Proposal Evaluation process at any point of time and without assigning any reason thereof. MPSSDEGB makes no commitments, expressed or implied that this process will result in a business transaction with anyone.

This document does not constitute an offer by MPSSDEGB. The Resource Agency’s participation in this process may result in MPSSDEGB selecting the proposal to engage towards execution of the contract.

9. Conflict of Interest

MPSSDEGB requires that the selected technical resource agency provides professional, objective and impartial services and at all times hold the Client’s interests paramount, strictly avoid conflicts with other assignments/jobs or their own corporate interest and act without any consideration for future work. Without limitati on on the generality of the foregoing, the Technical Resource Agency shall be considered to have a conflict of interest and shall not be recruited, under any of the circumstances set forth below:

i. The selected Technical Resource Agency shall not receive any remuneration in connection with the assignment except as provided in the Agreement. The Technical Resource Agency shall not engage in consulting activities that conflict with the interest of the MPSSDEGB/Government of Madhya Pradesh (GoMP) under the contract. It should be the requirement of the consultancy contract that the Technical Resource Agency should provide professional, objective and impartial advice and at all times hold the MPSSDEGB/GoMP interest paramount, without any consideration for future work, and that in providing advice they avoid conflicts with other assignments and their own corporate interests. Technical Resource Agency shall not be hired for any assignment that would be in conflict with their prior or current obligations to other assignments of MPSSDEGB / GoMP, or that may place them in a position of being unable to carry out the assignment in the best interest of the client.

ii. The Technical Resource Agency has an obligation to disclose to MPSSDEGB any situation of actual or potential conflict that impacts its capacity to serve the best interest of its Client. Failure to disclose such situations may lead to the disqualification of the Technical Resource Agency or the termination of its Contract.

10.Corrupt or Fraudulent Services

a. The Technical Resource Agency and their respective officers, employees, agents and advisers shall observe the highest standard of ethics during the Selection Process. Notwithstanding anything to the contrary contained in this “RFP”, MPSSDEGB shall reject a Proposal without being liable in any manner whatsoever to the Technical Resource Agency, if it determines that the


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Technical Resource Agency has, directly or indirectly or through an agent, engaged in corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice (collectively the “Prohibited Practices”) in the Selection Process. In such an event, the MPSSDEGB shall, without prejudice to it’s any other rights or remedies, forfeit and appropriate the Proposal Security or Performance Guarantee as damages payable to the MPSSDEGB for, inter alia, time, cost and effort of the MPSSDEGB, in regard to the “RFP”, including consideration and evaluation of such Technical Resource Agency’s Proposal.

b. Without prejudice to the rights of the MPSSDEGB under Clause 9.a. hereinabove, and the rights and remedies which the MPSSDEGB may have

under the LOA or the Agreement, if a Technical Resource Agency, as the case may be, is found by the MPSSDEGB to have directly or indirectly or through an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice during the Selection Process, or after the issue of

c. the LOA or the execution of the Agreement, such Technical Resource Agency or shall not be eligible to participate in any tender or “RFP” issued by the

MPSSDEGB during assignment period from the date such Technical

Resource Agency , is found by the MPSSDEGB to have directly or through an agent, engaged or indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice, as the case may be.

d. For the purposes of this Clause, the following terms shall have the meaning hereinafter respectively assigned to them:

“corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to influence the action of any person connected with the Selection Process (for avoidance of doubt, offering of employment to or employing or engaging in any manner whatsoever, directly or indirectly, any official of the MPSSDEGB who is or has been associated in any manner, directly or indirectly with the Selection Process or the LOA or has dealt with matters concerning the Agreement or arising there from, before or after the execution thereof, at any time prior to the expiry of one year from the date such official resigns or retires from or otherwise ceases to be in the service of the MPSSDEGB, shall be deemed to constitute influencing the actions of a person connected with the Selection Process; or (ii) engaging in any manner whatsoever, whether during the Selection Process or after the issue of the LOA or after the execution of the Agreement, as the case may be, any person in respect of any matter relating to the Project or the LOA or the

Agreement, who at any time has been or is a legal, financial or technical/ adviser of the MPSSDEGB in relation to any matter concerning the Project;

“fraudulent practice” means a misrepresentation or omission of facts or disclosure of incomplete facts, in order to influence the Selection Process;

“coercive practice” means impairing or harming or threatening to impair or


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harm, directly or indirectly, any persons or property to influence any person’s participation or action in the Selection Process;

“undesirable practice” means (i) establishing contact with any person connected with or employed or engaged by the MPSSDEGB with the objective of canvassing, lobbying or in any manner influencing or attempting to influence the Selection Process; or (ii) having a Conflict of Interest; and

“Restrictive practice” means forming a cartel or arriving at any understanding or arrangement among Technical Resource Agency with the objective of restricting or manipulating a full and fair competition in the Selection Process.

11.Confidentiality

i. From the time, the submitted proposals are opened to the time the Selection is announced, the Technical Resource Agency should not contact MPSSDEGB on any matter related to its Proposal Evaluation. Information relating to the evaluation of Proposals and award recommendations shall not be disclosed to the Technical Resource Agency which has submitted the Proposals or to any other party not officially concerned with the process, until the publication of the Selection announcement.

ii. Any attempt by shortlisted Technical Resource Agency or anyone on behalf of the Technical Resource Agency to inf luence the Client improperly in the evaluation of the Proposals or Agreement award decisions may result in the rejection of its Proposal.

iii. Notwithstanding the above provisions, from the time of the Proposals’ opening to the time of selection notification, if a Technical Resource Agency wishes to contact MPSSDEGB on any matter related to the selection process, it should do so only in writing.

12.Late Receipt of Proposals

i. Proposals received after the due date and specified time (including the extended period, if any) for any reason whatsoever, shall not be entertained and shall be returned unopened.

ii. The Proposals shall be accepted in hard copy on or before the proposal submission deadline only in person/ registered post/ speed post or courier.

iii. The Technical Proposals submitted by telex/telegram/fax/e -mail etc. shall not be considered. No correspondence will be entertained on this matter.

iv. MPSSDEGB shall not be responsible for any postal delay or no n-receipt/ non-delivery of the documents. No further correspondence on the subject will be entertained.

v. MPSSDEGB reserves the right to modify and amend any of the above - stipulated condition/criteria depending upon project priorities vis -à-vis urgent commitments.

13.Disqualification

The proposal submitted by the applicant firm would be disqualified at any time during the Technical Evaluation process at the sole discretion of the MPSSDEGB, for the following reasons:


17

i. Submitted the Proposal after the due date and specified time;

ii. Made misleading or false representations or suppressed relevant information in the proposal (including documents, forms, statements, attachments, etc.) submitted as proof of the eligibility requirements or as part of their proposal;

iii. Incomplete proposals or proposals with incomplete information shall be rejected. Technical Resource Agency shall not be allowed to submit any supplementary information / document after submission of proposal to MPSSDEGB;

iv. Failure to meet any of the eligibility criteria as mentioned in the document; and

v. Bankrupted or Blacklisted by the Government of India (GoI), State Government or any other Government owned company or any Bank for reasons related to non-performance in an engagement as on date of opening of the proposal.

14.Right to Accept Any Proposal and to Reject Any or All Proposals

MPSSDEGB reserves the right to accept or reject any proposal, and to annul the evaluation process and reject all proposals at any time prior to award of contract, without thereby incurring any liability to the affected proposal or Technical Resource Agency or any obligation to inform the affected proposal or Technical Resource Agency of the grounds for MPSSDEGB action.

15.Signing of Contract

After the notification of selection of Technical Resource Agency, MPSSDEGB will sign an agreement with the selected Technical Resource Agency which will have detailed terms and conditions and other relevant details. The contract template will be shared with Technical Resource Agency who becomes eligible for selection after evaluation of Techno-Financial Proposals submitted by interested Technical Resource Agency.

Section C – Preparation of Proposals

16.General Considerations

i. In preparing the Proposal, the Technical Resource Agency is expected to examine this RFP in detail. Material deficiencies in providing the information requested in the RFP may result in rejection of the Proposal and will be the sole responsibility of the Technical Resource Agency.

ii. The Technical Resource Agency shall bear all costs associated with the preparation and submission of its Proposal. MPSSDEGB shall not be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. MPSSDEGB is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to the Selection, without thereby incurring any liability to the Technical Resource Agency.

iii. All correspondence and documents relating to the Proposal exchanged between the Technical Resource Agency and MPSSDEGB shall be written in English language only. The Technical Resource Agency shall submit only one Proposal.

17.Proposal Validity

i. The Technical Resource Agency’s Proposal must remain valid for at least 90 days after the Proposal submission deadline. A bid valid for a shorter period shall be rejected by MPSSDEGB as non-responsive bid.


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ii. During this period, the Technical Resource Agency shall maintain its original Proposal without any change.

iii. In exceptional circumstances, prior to the expiration of the proposal validity period, the Client may request Technical Resource Agency, who has submitted their proposals, to extend the period of validity of their Proposals. The EMD shall also be extended for a corresponding period, if required. A Technical Resource Agency may refuse the request without forfeiting its EMD. A Technical Resource Agency granting the request shall not be required or permitted to modify its Proposal. The request and the responses shall be made in writing.

iv. If any of the proposed team member becomes unavailable for the extended validity period, the Technical Resource Agency shall provide a written adequate justification and evidence satisfactory to MPSSDEGB together with the substitution request. In such case, the replacement resource shall have equal or better qualifications and experience than the originally proposed team member. If the Technical Resource Agency fails to provide a replacement of any Key Expert with equal or better qualifications, or if the provided reasons for the replacement or justification are unacceptable to MPSSDEGB, such proposal will be rejected.

v. If the Technical Resource Agency agrees to extend the validity of its Proposal, it shall be done without any change in the original Proposal and with the confirmation of the availability of the Team Members.

vi. The Technical Resource Agency has the right to refuse to extend the validity of its Proposal in which case such Proposal will not be further evaluated.

18.Consortium and Subcontracting

i. Consortium model is not allowed. Only a single entity can apply.

ii. Sub-Contracting in case of the Team Leader is not allowed. The team leader has to be a permanent employee (Third Party/Contractual Employees will not be allowed) of the resource agency and should be available full time for at least one year.

iii. All positions are full time and will have to be available at the disposal of the

MPSSDEGB.

iv. Technical Resource Agency cannot sub contract all or any of the components / activities / tasks / deliverables under this RFP.

v. In case any Technical Resource Agency is found violating Clause 18 (i) to (iv), the MPSSDEGB may consider cancelling the contract, withholding all payments and forfeiture of the Performance Guarantee.

19.Selection to be non-exclusive

This selection of the Technical Resource Agency is being done on non-exclusive basis. MPSSDEGB reserves the right to select more Technical Resource Agency as and when required, for any geography/location, sectors or for any other reason and in the manner in the sole discretion of MPSSDEGB. The successful party may participate in any such competitive processes.


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MPSSDEGB may also request additional resources from the selected Resource Agency in case required.

20.Clarifications and Amendments of RFP

i. The Technical Resource Agency may request a clarification of any part of the RFP during the period indicated in the Data Sheet before the Proposal submission deadline. Any request for clarification must be sent in writing, or by standard electronic means, to MPSSDEGB’s address indicated in the Other Key Information.

MPSSDEGB will respond in writing, or by standard electronic means and will send written copies of the response (including an explanation of the query but without identifying its source) to the Technical Resource Agency. Should MPSSDEGB deem it necessary to amend the RFP as a result of a clarification, it shall do so following the procedure described below:

a. At any time before the proposal submission deadline, MPSSDEGB may amend the RFP by issuing an amendment in writing or by standard electronic means. The amendment shall be binding on the Technical Resource Agency. The Technical Resource Agency shall acknowledge receipt of all amendments in writing.

b. If the amendment is substantial, MPSSDEGB may extend the proposal submission deadline to give the Technical Resource Agency reasonable time to take an amendment into account in their Proposals.

c. The Technical Resource Agency may submit a modified Proposal or a modification to any part of it at any time prior to the proposal submission deadline. No modifications to the Prequalification or Technical or Financial Proposal shall be accepted after the deadline. In any such case, the modified proposal should be submitted, with “MODIFIED BID” written on the outer envelope of the revised bid.

21.Earnest Money Deposit

i. Every Technical Resource Agency participating in the bidding process must furnish the required interest-free Earnest Money Deposit (EMD) as specified in the “Other Key Information” {INR 3,00,000.00 (Rupees Three Lakh only) in form of a bank guarantee only of scheduled commercial bank in favour of CEO, MPSSDEGB with validity of 3 months of submission of proposal}.

ii. EMD of a Technical Resource Agency lying with MPSSDEGB in respect of other bids awaiting decision will not be adjusted towards EMD for the fresh bids. The EMD originally deposited may, however, be taken into consideration in case proposals are re-invited.

iii. The EMD should be deposited in the form of a bank guarantee from a scheduled commercial bank drawn in favor of “CEO, MPSSDEGB”, payable at Bhopal.

iv. The EMD shall be valid for the period of Proposal Validity period of 90 days (3 months).

v. In case the time taken for selection process stretches beyond the validity period of the EMD, the Technical Resource Agency will have to furnish a fresh BG for EMD with further3months validity till the time period the selection is completed.


vi. Refund of EMD: The EMD of unsuccessful Technical Resource Agency shall be refunded within 30 days of completion of agreement signing process.

vii. Forfeiture of EMD: MPSSEDEGB may decide to forfeit the EMD submitted by the Technical Resource Agency in any of the following cases:

a. When the Technical Resource Agency does not signs the agreement within the stipulated period as mentioned in the letter of invitation or the work order.

b. When the Technical Resource Agency withdraws or modifies the proposal after opening of proposals.

c. When the Technical Resource Agency does not deposit the Performance Guarantee in the form of Bank Guarantee before the Agreement is signed.

d. Rejection of proposal on account of Corrupt and Fraudulent Practices.


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Section D – Proposal Submission and Evaluation

22.Submission of Proposals – General Considerations

i. The Technical Resource Agency shall prepare its proposal as per the provisions of RFP.

ii. It is mandatory to meet all the pre-qualification criteria mentioned in data sheet.

iii. The Proposal shall comprise all the documents as listed in Section–H (Technical Forms – Tech 1 to Tech 5) to Section – I (Financial Forms

– Fin 1 and Fin 2).

iv. The Technical Resource Agency shall bear all costs associated with the preparation and submission of its proposal, and MPSSDEGB shall not be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. MPSSDEGB is not bound to accept any proposal, and reserves the right to annul the selection process at any time prior to the Selection, without thereby incurring any liability to the Technical Resource Agency.

v. An authorized representative of the Technical Resource Agency shall sign all the original documents in the proposal in the required formats. The proposal covering letter shall be enclosed with an authorization in the form of a written power of attorney (Annexure –I), executed on a non-judicial stamp paper of Rs. 100.00 attached with the Proposal. Alternatively, the Technical Resource Agency is allowed to provide official minutes of Board resolution as the authorization for signing the bid.

vi. The Tender Fee/Bid Fee and BG of EMD need to be placed inside a sealed envelope and marked as "Tender Fee/Bid Fee and BG of EMD". This envelop should be placed in the main envelope alongside the other three sealed envelopes

a. Envelop A: Comprising Qualification documents

b. Envelop B: Technical Proposal clearly marked as "Technical Proposal"

c. Envelop C: Financial Proposal clearly marked as “Financial Proposal”.

Any proposal received without the Tender Fee/Bid Fee and EMD will not be considered for evaluation.

The main envelope shall highlight the consignor and consignee's name, address and contact details.

23.Submission of Proposals – Technical Proposal

i. All pages of the proposal and where corrections or amendments have been made shall be signed by the authorized signatory except where the attestation by

Chartered Accountant is required. In case of detection of any forgery, the proposal shall summarily be rejected, and MPSSDEGB may also resort to a legal action against the Technical Resource Agency.

ii. Any modifications, revisions, interlineations, erasures, or overwriting shall be valid only if they are signed or initials by the person signing the Proposal.

iii. The signed Proposal shall be marked “ORIGINAL”, and its copies marked “COPY” as appropriate. All copies shall be made from the signed original and shall be stamped on each page. If there are discrepancies between the original document and the copies, the original shall prevail.


iv. The original and two copies of the Proposal shall be placed inside a sealed envelope clearly marked “Request for Technical Proposal for Selection of Technical Resource Agency under MPSSDEGB”. Further, soft copy of the technical proposal also has to be provided in a Pen Drive.

v. If the envelopes and packages with the Proposal are not sealed and marked as required, MPSSDEGB will assume no responsibility for the misplacement, loss, or premature opening of the Proposal.

vi. The Proposal must be sent to the address and must be received by MPSSDEGB no later than the deadline indicated in the Notice Inviting Technical Proposal section, or any extension to this deadline. Any Proposal or its modification received by MPSSDEGB after the deadline shall be declared late and rejected, and promptly returned unopened.

vii. The Prequalification or Technical Proposal shall not include any financial information. A Prequalification or Technical Proposal containing material financial information shall be declared as non-responsive.

viii. Technical Resource Agency shall not propose alternative Key Experts. Only one CV shall be submitted for each Key Expert position. Failure to comply with this requirement will make the Proposal as non-responsive.

ix. Technical Resource Agency cannot change the Key Experts as submitted in response to the bid, except in case of resignation, medical incapacity or death, or with the written approval of the Proposal Evaluation Committee of MPSSDEGB. All team members will have to be full-time on this project and at the location (State Headquarter Bhopal) mentioned as per the RFP. This clause is non - negotiable and penalties as provided in Clause XX may be levied for the entire balance period of the contract for such change request, unless an acceptable replacement is provided within 60 days of such change request. For any change request of Key Expert, the substitute has to be an individual with similar / better experience & qualifications and accepted in writing by Chief Executive Officer of

MPSSDEGB.

x. The Technical Resource Agency is required to submit a Technical Proposal, as indicated in the Data Sheet and using the Standard Forms provided in Section H (Form Tech 1 to Tech 5) of the RFP.

24.Submission of Proposals – Financial Proposal

i. The Financial Proposal shall be prepared using the Standard Forms provided in Section I (Form Fin 1 and Fin 2) of this RFP. The Financial Proposal shall also contain the man-month cost of the proposed resources. MPSSDEGB may use the man-month rates to request the Technical Resource Agency to provide more resources at those rates. Costs associated with proposed team including outstation travel, lodging, boarding, office space and office consumables etc. will be reimbursed by MPSSDEGB. The eligibility criteria have been detailed out in Section F – Data Sheet and Instruction to Technical Resource Agency.

The Technical Resource Agency may choose to build in cost for local travel of the team and project management support separately in the commercial proposal.


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25.Price Adjustment

i. There is no provision for rate adjustment during the initial two year period

ii. The Technical Resource Agency shall agree to carry out any additional assignment during the assignment period as per instruction of the MPSSDEGB, the remuneration of the change request will be arrived upon by mutual agreement of the scope of work and the Rate-Card provided by the Technical Resource Agency as Fin-2 will be used for the same.

iii. The contract period will be of 2 years. However, MPSSDEGB at its discretion and with the approval of its Governing Board can extend the contract period for a maximum period of two years on the same terms & conditions on which the Contract is awarded to Selected Technical Resource Agency. In such a case, the financial quote may be renegotiated.

26.Taxes

i. The Financial Proposal of the Technical Resource Agency shall be inclusive of GST, and any other applicable tax payable by MPSSDEGB at actual along with the Fee to Technical Resource Agency.

ii. The TDS and other statutory deductions etc., if applicable, shall be deducted at source from the payment to the Selected Technical Resource Agency as per the prevailing law in force at the time of execution of contract.

iii. In the event of increase in any other applicable taxes, levies, duties, fees, etc. whatsoever and other charges during tenure of contract, MPSSDEGB will reimburse the same on actual.

iv. If any tax exemptions, reductions, allowances or privileges may be available to the selected Technical Resource Agency, MPSSDEGB shall make its best efforts to enable the successful/selected Technical Resource Agency to benefit from any such tax savings to the maximum allowable extent.

27.Submission of the Proposal

i. The bids shall be submitted in three envelopes which comprise the following documents:-

a. Envelope-1 (Pre-Qualification): The Technical Resource Agency shall submit thePre-Qualification bid in the formats specified in Section-G. One original and two copies of pre-qualification response have to be submitted.

b. Envelope-2 (Technical Bid): The Technical Resource Agency shall submit the Technical Bid in the formats specified in Section-H, duly signed on each page by the authorised signatory of the Technical Resource Agency. The Bid document shall also have the Technical Resource Agency’s stamp on each page along with signature of the authorised representative of the Technical Resource Agency.

c. Envelop-3 (Financial/Price Bid): The Technical Resource Agency shall submit the Financial/Price Bid in the format specified in Section-I.


The three envelopes should be enclosed in one larger envelop. The EMD and the Bid Cost also have to be enclosed in the larger envelop. A pen drive with the soft copy of the pre-qualification and the technical bid should also be submitted.

ii. Original documents to be submitted by the Technical Resource Agency:

The Technical Resource Agency shall be required to submit the following documents in Original in sealed envelope before the bid submission date as mentioned in the Other Key Information:

a) DD towards Tender Fee

b) EMD in the form of BG for the requisite amount

c) Power of Attorney authorizing the signatory of bid to commit the Technical Resource Agency in the format as specified in Annexure I. In case Minutes of the Governing Board authorizing the individual to sign a bid, a copy of the same can be submitted.

d) The sealed envelope carrying the Original Bid shall bear the name of the Technical Resource Agency and super scribe as “RFP FOR ENGAGEMENT OF

TECHNICAL RESOURCE AGENCY FOR MADHYA PRADESH STATE SKILL DEVELOPMENT & EMPLOYMENT GENERATION BOARD”.

28.Opening of the Proposal

i. MPSSDEGB shall conduct the opening of the Prequalification Proposals in the presence of the all Technical Resource Agency’ authorized representatives who choose to attend (in person). The opening date, time and the address are stated in the Data Sheet. The envelopes with the Technical and Financial Proposal shall remain sealed until they are opened (if the proposals are properly marked and sealed).

ii. At the opening of the Prequalification Proposals the following shall be read out: (a) the name of the Technical Resource Agency (b) the presence or absence of a duly sealed envelope with the Technical and Financial Proposal; and (c) any other information deemed appropriate or as indicated in the Data Sheet.

29.Proposal Evaluation

i. The Technical Resource Agency is not permitted to alter or modify its Proposal in any way after the proposal submission deadline. While evaluating the Proposals, the Client will conduct the evaluation on the basis of the submitted Prequalification,

Technical and Financial Proposals. However, the MPSSDEGB may seek clarification on the submitted historical information.

ii. The Evaluation Committee of the Prequalification proposal or Technical Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded.

iii. The Project Appraisal / Bid Evaluation Committee constituted by MPSSDEGB shall evaluate the responses to the Proposals and all supporting documents/ documentary evidence. Inability to submit requisite supporting documents/ documentary evidence, may lead to rejection.


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iv. The decision of the Committee in the evaluation of responses to the proposal shall be final. No correspondence will be entertained outside the process of negotiation/ discussion with the Committee.

v. The Committee reserves the right to reject any or all proposals on the basis of any deviations.

vi. Each of the responses shall be evaluated as per the criterions and requirements specified in this document.

30.Evaluation of Pre-qualification and Technical Proposals

i. The Technical Resource Agency shall be selected on the basis of Combined Quality cum Cost Based System (QCBS), whereby technical proposal will be allotted weight-age of 75% and financial proposal will be allotted weight-age of 25%.

ii. The proposal with the lowest financial bid shall be given a financial score of 25 and the other proposals shall be given financial scores that are inversely proportionate to their financial bid.

iii. The formula for determining the financial score (Sf) of all other Proposals is calculated as following:

a. Sf = 25 x Fm/F in which “Sf” is the financial score, “Fm” is the lowest price, and “F” is the proposal being evaluated

iv. Proposals are ranked according to their combined Technical (St) and Financial (Sf) scores using the formula (St + Sf = 100) as follows: -

a. S = St + Sf

v. Any Technical bid with score less than 700 (out of 1000 maximum) or 70% of the marks will be rejected and their financial bids will not be opened.

31.Opening of Financial Proposals

i. After the technical evaluation is completed, MPSSDEGB will only notify qualified bidders for financial bid opening.

ii. The Financial Proposals shall be opened by MPSSDEGB in the presence of the representatives of those Technical Resource Agency. At the opening, the names of the Technical Resource Agency, and the overall technical scores, shall be read aloud. The Financial Proposals will then be inspected to confirm that they have remained sealed and unopened. These Financial Proposals shall be then opened, and the total prices read aloud and recorded.

32.Correction of Errors

i. Activities and items described in the Technical Proposal but not priced in the Financial Proposal, shall be assumed to be included in the prices of other activities or items, and no corrections are made to the proposal.

ii. MPSSDEGB will (a) correct any computational or arithmetical errors, and (b) adjust the prices if they fail to reflect all inputs included for the respective activities or items in the Technical Proposal. In case of discrepancy between (i) a partial amount (sub-total) and the total amount, or (ii) between the amount derived by


multiplication of unit price with quantity and the total price, or (iii) between words and figures, the former will prevail.

33.Contract Award

i. After issuance of Letter of Invitation (LoI) by MPSSDEGB, the selected Technical Resource Agency shall submit Performance Bank Guarantee and shall sign the contract with MPSSDEGB within 15 days. MPSSDEGB shall then issue the letter of award to the selected Technical Resource Agency and publish the award information as per the instructions in the Data Sheet; and promptly notify the other shortlisted Technical Resource Agency.

ii. The Technical Resource Agency is expected to commence the assignment on the date and at the location specified in the Data Sheet.

34.Performance Guarantee

i. Within 15 days from the date of Letter of Invitation (LOI) from MPSSDEGB, the successful Technical Resource Agency shall furnish the Performance Guarantee (PG) of an amount equal to 10% of its Financial Proposal, by way of Bank Guarantee issued by one of the Nationalized Banks in India for the due performance of the Assignment in the format at Appendix-I. The Performance Guarantee as submitted by the Technical Resource Agency shall be valid for 6 months more than the contract period (Since the contract period is of 24 months the Performance Guarantee will be valid for 30 Months). Failure to provide the same in the manner provided herein shall be deemed as a Technical Resource Agency Event of Default and MPSSDEGB may terminate the Contract Agreement as per the provisions therein. The Performance Guarantee shall be maintained and kept valid at all times from the date of issue thereof until 6 (six) months following expiry/earlier termination of the Contract Agreement.

ii. Refund of PG: The PG shall be refunded at the end of six months from the date of successful completion of the assignment

iii. Forfeiture of PG: PG shall be forfeited in the following cases:

a. When any terms and condition of the contract is breached.

b. When the selected Technical Resource Agency fails to commence the services or fails to provide deliverables after partially executing the purchase/work order

The Resource has to follow the working hours, working days and Holidays of Government of Madhya Pradesh. However resource shall be available on a holiday if so is required by MPSSDEGB. No extra payments will be made for working on extended hours/Saturdays/Sundays/Holidays to meet the committed/required time schedules.

35.Liquidity Damages

i. The time specified for delivery in the tender form shall be deemed to be the essence of the contract and the selected Technical Resource Agency shall arrange services within the specified period.


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ii. Delivery period may be extended by MPSSDEGB without imposing the liquidity damages, if the delay in the supply of service is on account of hindrances or performance of a third party, beyond the control of the selected Technical Resource Agency.

iii. The selected Technical Resource Agency shall request in writing to tendering MPSSDEGB giving reasons for extending the delivery period of service, if it finds itself unable to complete the supply of service within the stipulated delivery period. This request shall be submitted as soon as a hindrance in delivery of service occurs or within 15 days from such occurrence but before expiry of stipulated period of delivery of service after which such request shall not be entertained

iv. MPSSDEGB shall examine the justification of causes of hindrance in the delivery of service and the period of delay occurred due to that and grants extension with or without liquidated damages.

v. If MPSSDEGB agrees to extend the delivery period/ schedule, an amendment to the contract with suitable denial clauses and with or without liquidated damages, as the case may be, shall be issued.

vi. It shall be at the discretion of the concerned MPSSDEGB to accept or not to accept the supply of services rendered by the Technical Resource Agency after the expiry of the stipulated delivery period, if no formal extension in delivery period has been applied and granted. MPSSDEGB shall have right to cancel the contract with respect to undelivered service.

vii. If MPSSDEGB is in need of the service rendered after expiry of the stipulated delivery period, it may accept the services and issue a letter of extension in delivery period

viii. Delivery period may be extended if the delay is on account of hindrances beyond the control of the Technical Resource Agency.

ix. Limitation of Liability- In no event shall either party be liable for consequential, incidental, indirect, or punitive loss, damage or expenses (including lost profits). The selected Technical Resource Agency shall not be liable to the other hereunder or in relation hereto (whether in contract, tort, strict liability or otherwise) for more than the value of the fees to be paid (including any amounts invoiced but not yet paid) under this Agreement.


Section E – Project Deliverables and Payment Terms & Schedule

36.Commencement of Services

i. The date for the commencement of services is within 15 calendar days of contract signing. The selected Technical Support Agency shall complete the deployment of the entire work force within 45 days of the contract signing.

37.Project deliverables

i. A two month inception phase has been proposed at the onset of the assignment. The technical resource Agency will develop a two year Strategic plan for MPSSDEGB. This will be further broken down into annual and quarterly action plans. The Technical Resource Agency along with MPSSDEGB will identify annual and quarterly payment milestones.

ii. The Technical Resource Agency will conduct knowledge transfer exercise on quarterly basis indicating the deliverables and shall be linked to quarterly payment milestones.

iii. The Technical Resource Agency will initiate the knowledge transfer to the MPSSDEGB staff six months prior to the scheduled termination of the contract.

38.Period of Completion of assignment:

i. The project duration is of 24 months from the date of the signing of the contract. This may be extended by another 24 months.

39.Payment Schedule

i. The technical resource agency will be required to raise the invoice on a quarterly basis.

ii. The payment will be made on the basis of achieving the payment milestones agreed.

iii. Please refer to Section K of the document for the milestones & quarterly performance based payment schedules. All payments will be strictly done as per the conditions put in Section K.

40.Deliverables and Penalty Clause:

i. The Mission along with Technical Resource Agency will develop an annual action plan. These plans will be further broken down into quarterly plans and deliverables will be mutually agreed upon. The performance of the Technical Resource Agency will be reviewed against these mutually agreed deliverables.

ii. All the deliverables for the quarter will be mutually agreed upon at the start of the quarter. In case, if it is established that the delay in a deliverable is due to the Resource Agency’s non-performance alone, MPSSDEGB may decide to penalize the Technical Resource Agency by deducting 2.5% of the payment linked to the deliverable for every 15 days delay up to an upper limit of 10% of the payment linked to the deliverable.

iii. The sum-total of all penalties will be subject to maximum of 10% of the amount of payment linked to that deliverable.


iv. Penalty for replacement of Key Personnel

a. Replacement of key expert shall not be allowed during the initial 12 months of the contract period in normal circumstances. The Resource Agency will be allowed to replace any key personal only in the event of:

i. The key expert resigns from the organization

ii. The key expert is left incapable of discharging the services due to any medical condition

iii. In case, MPSSDEGB requests the Technical Resource Agency to replace the personnel due to any reason (which may include efficiency, cooperation, discipline and performance).

b. In case of replacement of a team member, the Technical Resource Agency will have to share 3 replacement CVs. MPSSDEGB will have the right to select the suitable replacement from the 3 CVs. The outgoing personnel should complete the knowledge transfer with the replaced personnel as per the satisfaction of the MPSSDEGB in the agreed time-frame.

i. The penalty of INR 1,00,000 per personnel would be imposed if personnel are replaced for any reason other than the one listed in a (i), a(ii) and a(iii) above. Further, the Technical Resource Agency will also have to furnish 3 replacement CVs within 15 Days of withdrawal of the personnel.

ii. The CEO MPSSDEGB reserves the right to exempt the Technical Resource Agency from the penalty based on his/her discretion.

c. However, MPSSDEGB is free to relieve any personnel at any time during contract period for reasons recorded in writing, by serving 30 days advance notice. In such case(s), the Technical Resource Agency will be liable to provide the suitable replacement as per the terms mentioned within one month.

41.Payments to the Technical Resource Agency:

i. Technical Resource Agency will follow a quarterly invoicing process. All the deliverables for the quarter will be mutually agreed upon at the start of the quarter. Payments will be linked to deliverables mutually agreed upon.

ii. The consolidated quarterly invoice will be generated and submitted on the last working day of the quarter to the MPSSDEGB. MPSSDEGB will then pay to Technical Resource Agency in next 15 days.

42.Conduct of Technical Resource Agency Manpower:

i. The conduct of Technical Resource Agency will be in line with best practices throughout the term of the contract. Attendance and punctuality will be minimum expectations from the resources deployed at State Headquarters (Bhopal).


ii. Any absenteeism (other than for valid reasons (submitted & approved either before or after the leave) will not be acceptable and MPSSDEGB will have the right to deduct the cost of manpower at the rate of 100% of the per day cost quoted by the Technical Resource Agency against the said expert for each day beyond the acceptable limit. This will be calculated on a monthly basis and the amount will be deducted from the Quarterly Payments.

iii. The Technical Resource Agencyteam members shall be eligible for a leave policy as applicable to the department.

43.Earnest Money Deposit (EMD):

i. The Technical Resource Agency shall furnish an interest free EMD of Rs. 3,00,000 (Rupees Three Lakh only) at the time of submitting the proposal in the form of a Bank Guarantee issued by Scheduled Commercial Bank in India in favour of “Madhya Pradesh State Skill Development & Employment Generation Board”, refundable not later than 120 days from the date of submission of offer except in case of the two highest ranked Technical Resource Agency. In the event that the first ranked Technical Resource Agency commences the assignment, the second ranked Technical Resource Agency, who has been kept in reserve, shall be refunded its EMD within 180 days from the date of submission of offer.

ii. The Selected Technical Resource Agency’s EMD shall be refunded upon the Technical Resource Agency submitting the performance guarantee.

44. Interpretation:

i. Entire Contract: The Contract constitutes the entire agreement between the MPSSDEGB and the Selected Technical Resource Agency and supersedes all communications, negotiations and agreements (whether written or oral) of parties with respect thereto made prior to the date of Contract.

ii. Amendment: No amendment or other variation of the Contract shall be valid unless it is in writing, is dated, expressly refers to the Contract, and is signed by a duly authorized representative of each party thereto.

iii. Non-waiver: Subject to the condition below, no relaxation, forbearance, delay, or indulgence by either party in enforcing any of the terms and conditions of the Contract or the granting of time by either party to the other shall prejudice, affect, or restrict the rights of that party under the Contract, neither shall any waiver by either party of any breach of Contract operate as waiver of any subsequent or continuing breach of Contract.

iv. Any waiver of a party’s rights, powers, or remedies under the Contract must be in writing, dated, and signed by an authorized representative of the party granting such waiver, and must specify the right and the extent to which it is being waived.

v. Severability: If any provision or condition of the Contract is prohibited or rendered invalid or unenforceable, such prohibition, invalidity or unenforceability shall not affect the validity or enforceability of any other provisions and conditions of the Contract.


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45.Governing Law

i. The Contract shall be governed by and interpreted in accordance with the laws of the Madhya Pradesh State/ the Country (India) and under the jurisdiction of Court of Bhopal.

46.Force Majeure

i. For the purposes of this Agreement, “Force Majeure” means an event which is beyond the reasonable control of a Party, and which makes a Party’s performance of its obligations hereunder impossible or so impractical as reasonably to be considered impossible in the circumstances, and includes, but is not limited to, war, riots, civil disorder, earthquake, fire, explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other industrial action (except where such strikes, lockouts or other industrial action are within the power of the Party invoking Force Majeure to prevent), confiscation or any other action by government agencies.

ii. Force Majeure shall not include (i) any event which is caused by the negligence or intentional action of a Party or agents employees thereof, nor (ii) any event which a diligent Party could reasonably have been expected to both (A) take into account at the time of the conclusion of this Agreement and (B) avoid or overcome in the carrying out of its obligations hereunder

iii. Force Majeure shall not include insufficiency of funds or failure to make any payment required hereunder

iv. MPSSDEGB will decide the eventuality of Force Majeure which will be binding on both the parties

v. No breach of Agreement- The failure of a Party to fulfill any of its obligations hereunder shall not be considered to be a breach of, or default under, this Agreement insofar as such inability arises from an event of Force Majeure, provided that the Party affected by such an event has taken all reasonable precautions, due care and reasonable alternative measures, all with the objective of carrying out the terms and conditions of this Agreement. The Technical Resource Agency shall not be liable for forfeiture of its PG or/ and BG, if and to the extent that it’s delay in performance or other failure to perform its obligations under the Contract is the result of the Force Majeure.

vi. Measures to be taken

a. A Party affected by an event of Force Majeure shall take all reasonable measures to remove such Party’s inability to fulfill its obligations hereunder with a minimum of delay.

b. The Technical Resource Agency is expected to report any such event within three days to MPSSDEGB in writing.

c. A Party affected by an event of Force Majeure shall notify the other Party of such event as soon as possible, and in any event not later than fourteen (14) days following the occurrence of such event, providing evidence of the nature and cause of such event, and shall similarly give notice of the restoration of normal conditions as soon as possible.


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d. The Parties shall take all reasonable measures to minimize the consequences of any event of Force Majeure.

vii. Extension of time - Any period, within which a Party shall, pursuant to this Agreement, complete any action or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure.

viii. Payment – In the event of Force Majeure is applied, then MPSSDEGB will continue to follow the payment schedule by giving concession to Technical Resource Agency of non-submission of deliverables for the period of 3 months. Post which, either party is allowed to terminate the contract under the clause Termination for Convenience.

ix. Consultation not later than thirty (30) days after the Technical Resource Agency has, as the result of an event of Force Majeure, become unable to perform a material portion of the Services, the Parties shall consult with each other with a view to agreeing on appropriate measures to be taken in the circumstances.

47.Change Orders and Contract Amendments

i. MPSSDEGB may at any time order the selected Technical Resource Agency through written Notice to make changes within the general scope of the Contract in case of services to be provided by the selected Technical Resource Agency. The change in scope will be discussed with the resource agency and mutually agreed.

ii. If any such change causes an increase or decrease in the cost of, or the time required for, the selected Technical Resource Agency’s performance of any provisions under the Contract, an equitable adjustment shall be made in the Contract Price or in the Delivery and Completion Schedule, or both, and the Contract shall accordingly be amended. Any claims by the selected Technical Resource Agency for adjustment under this clause must be asserted within thirty (30) days from the date of the selected Technical Resource Agency’s receipt of the order from MPSSDEGB. The rate-contract enclosed in the Fin-2 will be used to calculate the cost of the additional work/ change request.

iii. This Rate-Card will be valid for the period of 24 months from the commencement date.

48.Termination Clause

i. Termination for Insolvency

a. MPSSDEGB may at any time terminate the Contract by giving a written notice of at least 30 days to the selected Technical Resource Agency, if the selected Technical Resource Agency becomes bankrupt or otherwise insolvent. In such event, termination will be without compensation to the selected Technical Resource Agency, provided that such termination will not prejudice

or affect any right of action or remedy that has accrued or will accrue thereafter to MPSSDEGB.

ii. Termination for Convenience


33

a. MPSSDEGB, by a written notice of at least 90 days sent to the selected Technical Resource Agency, may terminate the Contract, in whole or in part, at any time for its convenience. The Notice of termination shall specify that termination is for MPSSDEGB’s convenience, the extent to which performance of the selected Technical Resource Agency under the Contract is terminated, and the date upon which such termination becomes effective.

b. In such case, MPSSDEGB will pay for all the pending invoices as well as the work done till that date by the Technical Resource Agency.

c. Limitation of Liability- In no event shall either party be liable for consequential, incidental, indirect, or punitive loss, damage or expenses (including loss of profits). The selected Technical Resource Agency shall not be liable to the other hereunder or in relation hereto (whether in contract, tort, strict liability or otherwise) for more than the value of the fees to be paid (including any amounts invoiced but not yet paid) under this Agreement.

iii. Termination by MPSSDEGB

a. The MPSSDEGB may, by not less than sixty (60) days written notice of termination to the Technical Resource Agency, such notice to be given after the occurrence of any of the events, terminate this Agreement if:

i. The Technical Resource Agency fails to remedy any breach hereof or any failure in the performance of its obligations hereunder, as specified in a notice of suspension, within sixty (60) days of receipt of such notice of suspension or within such further period as the MPSSDEGB may have subsequently granted in writing;

ii. The Technical Resource Agency becomes insolvent or bankrupt or enters into any agreement with its creditors for relief of debt or take advantage of any law for the benefit of debtors or goes into liquidation or receivership whether compulsory or voluntary;

iii. The Technical Resource Agency fails to comply with any final decision reached as a result of arbitration proceedings.

iv. The Technical Resource Agency submits to the MPSSDEGB a statement which has a material effect on the rights, obligations or interests of the MPSSDEGB and which the Technical Resource Agency knows to be false;

v. Any document, information, data or statement submitted by the Technical Resource Agency in its Proposals, based on which the Technical Resource Agency was considered eligible or successful, is found to be false, incorrect or misleading; or

vi. As the result of Force Majeure, the Technical Resource Agency is unable to perform a material portion of the Services for a period of not less than sixty (60) days

b. If the Government of Madhya Pradesh wishes to terminate the contract for reasons not attributable to the Technical Resource Agency’s performance,


they will need to clear all invoices for the services up to the date of their notice along with 1 month fee applicable on date.

c. If the Government of Madhya Pradesh wishes to terminate the contract for reasons attributable related to the Technical Resource Agency performance, the government will give a rectification notice for 3 months to TC in writing with specific observations and instructions.

iv. Termination by Technical Resource Agency

a. The Technical Resource Agency may, by not less than three (03) month written notice to the MPSSDEGB, such notice to be given after the occurrence of any of the events, terminate this Agreement if:

i. The MPSSDEGB is in material breach of its obligations pursuant to this Agreement and has not remedied the same within forty-five (45) days (or such longer period as the Technical Resource Agency may have subsequently agreed in writing) following the receipt by the MPSSDEGB of the Technical Resource Agency’s notice specifying such breach;

ii. If there are more than 2 un-paid invoices and MPSSDEGB fails to remedy the same within 45 days of the submission of the last un-paid invoice

iii. as the result of Force Majeure, the Technical Resource Agency is unable to perform a material portion of the Services for a period of not less than sixty (60) days; or

iv. The MPSSDEGB fails to comply with any final decision reached as a result of arbitration.

v. The Technical Resource Agency is unable to continue the services.

b. Payment upon Termination

i. Upon termination of this Agreement all pending payments due till the date of the termination of the contract will be made by MPSSDEGB to the Technical Resource Agency within 30 days of the contract termination. All terms and conditions in the contract will be referred including but not limited to Penalty Clause mentioned in this RFP.

c. Suspension

i. The MPSSDEGB may, by written notice of suspension to the Technical Resource Agency, without any obligation (financial or otherwise) suspend all the payments to the Technical Resource

Agency hereunder if the Technical Resource Agency shall be in breach of this Agreement or shall fail to perform any of its obligations under this Agreement, including the carrying out of the Services; provided that such notice of suspension

1. shall specify the nature of the breach or failure, and


35

2. shall provide an opportunity to the Technical Resource Agency to remedy such breach or failure within a period not exceeding thirty (30) days after receipt by the Technical Resource Agency of such notice of suspension.

d. Cessation of rights and obligations

i. Upon termination of this Agreement or upon expiration of this Agreement, all rights and obligations of the Parties hereunder shall cease, except

1. such rights and obligations as may have accrued on the date of termination or expiration,

2. the obligation of confidentiality set forth in RFP

49.Cessation of Services

Upon termination of this Agreement by notice of either Party to the other the Technical Resource Agency shall, immediately upon dispatch or receipt of such notice, take all necessary steps to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to keep expenditures for this purpose to a minimum.

50. Disputes Resolution i.

Amicable Settlement

a. The parties shall use their best efforts to settle amicably all disputes arising out of or in connection with this Agreement or the interpretation thereof. In the event a dispute, differences or claim arises in connection with the interpretation or implementation of this agreement, the aggrieved party shall issue a written notice setting out the Dispute/differences or claim to the other party, parties shall first attempt to resolve such dispute through mutual consultation. If the dispute is not resolved as aforesaid within 15 days from the date of receipt of written notice, the matter will be referred to Principal Secretary Department of Technical Education and Skill Development (Mission Director – MPSSDEGB), who will take decision within 15 days after such reference. If the dispute is still not resolved the matter will be referred for Arbitration.

ii. Arbitration

a. In case the dispute is not resolved, any party may issue a notice of reference, invoking resolution of disputes through arbitration in accordance with the provisions of the Arbitration Conciliation Act, 1996. The arbitral proceedings shall be conducted by a sole arbitrator that may be appointed with the consent of Parties to such dispute. If there is no agreement among the parties to the identity or appointment of such sole arbitrator within 30 days of issue of

notice of reference, then the arbitral proceedings will be conducted by a panel of three arbitrators, one arbitrator to be appointed by MPSSDEGB and other appointed by Technical Resource Agency and the third arbitrator to be mutually appointed by the other two arbitrators in accordance with provisions of Arbitration and Conciliation Act, 1996. Arbitration proceedings shall be


conducted in and the award shall be made in English language. Arbitration proceedings shall be conducted at Bhopal and following are agreed.

iii. The arbitration award shall be final and binding on the Parties, and the Parties agree to be bound thereby and to act accordingly.

iv. The arbitrator may award to the Party that substantially prevails on merit, its costs and reasonable expenses (including reasonable fees for counsel).

v. When any dispute is under arbitration, except for matters under dispute, the Parties shall continue to exercise their remaining respective rights and fulfill their remaining respective obligations under this Agreement.

51.Disqualification

i. The bid is liable to be disqualified if:

a. Not submitted in accordance with this document.

b. During validity of the bid or its extended period, if any, the Technical Resource Agency increases his quoted prices.

c. During the bid process, if a Technical Resource Agency indulges in any such deliberate act as would jeopardize or unnecessarily delay the process of bid evaluation and finalization.

d. Bid received in incomplete form or not accompanied by bid security amount/all requisite documents.

e. Bid received after due date and time.

f. Technical Resource Agency submits conditional bids.

g. Technical Resource Agency indulges in canvassing in any form to win the contract.

h. Technical Resource Agency sub-contracts any part of the project to or employs the goods or services of any of the parties having interest in the project.

52. Intellectual Property Rights of the Project

i. During the operational phase, the responsibility to maintain the IPR would lie with the Technical Resource Agency. The Technical Resource Agency shall transfer the Source Code &IPR to MPSSDEGB, at the time of completion of the assignment. All outputs and deliverables will be the property of MPSSDEGB. However, any product

owned by the technical Resource Agency or their standard methodology used for delivery of such products will be free from such binding.

53.Responsibilities of the MPSSDEGB

i. All work regarding creation of MPSSDEGBProposal Evaluation Committee.

ii. Appointment of a single point of contact person, who will coordinate with all departments/ Technical Resource Agency/ TSPs. Coordination with various departments and stake holders.


37

iii. Issuance of various government orders/policy amendments as per requirement of the project.

iv. Facilitate Technical Resource Agency to set-up offices at State HQs (payment of rent and/ or any other charges towards the office setup and operations to be borne by the Technical Resource Agency)

v. Assigning of relevant officials as per project need.

vi. Resolution of problems and disputes arising.

vii. In coordination with Technical Resource Agency, steps would be taken for additional funding from State/ Centre for smooth functioning of this scheme

viii. Timely payments to the Technical Resource Agency

ix. Facilitate coordination with Placement Agencies/ Certification Agencies/ and other service providers on need-basis

x. Coordinate & timely Roll-Out of Social Mobilization program. Social Mobilization is critical for the success of this project and hence MPSSDEGB will take all necessary steps to get this program launched through an experienced 3rd party agency in this area and the selection process for such an agency will be initiated around the time the TC kicks off the project.

xi. The Technical Resource Agency will work closely with other resource agencies such as the Social Mobilization Agency, the Training Service Providers etc. and coordinate operations as per plans jointly agreed between MPSSDEGB/ Government of Madhya Pradesh and Technical Resource Agency.


Section F – Data Sheet and Instruction to Technical Resource Agency (ITC)

A. General

Clause Reference

1. Location of the Project: Madhya Pradesh, India

2. Name of the Client: Madhya Pradesh State Skill Development & Employment Generation Board (earlier known Madhya Pradesh State Skill Development Mission (MPSSDM), a Society registered under the Department of Technical Education, Skill Development & Employment, Govt. of Madhya Pradesh).

Method of selection: Combined Quality cum Cost Based System (QCBS) 75:25 with 700 marks as the qualifying score in Technical Evaluation (out of 1000).

EMD:INR 3,00,000 (Three Lakh Only) in the form of a bank guarantee in favour of “CEO,

MPSSDEGB”

Tender Document Cost - Cost of Rs. 20,000/- (non-refundable) is to be submitted vide crossed demand draft on any Scheduled Commercial Bank in favour of “CEO, MPSSDEGB” payable at Bhopal.

3. Financial Proposal to be submitted together with Prequalification and Technical Proposal: Yes

The name of the assignment is: Engagement of Technical Services Agency for Madhya Pradesh State Skill Development & Employment Generation Board.

4. A pre-bid meet will be held: Yes

Date of pre-bid meeting: 09.04.2018

Time: 04.00 pm

Venue: - MPSSDEGB, Model ITI Auditorium, Govindpura, Bhopal 462023

5. MPSSDEGB will provide the following inputs, project data, reports, etc. to facilitate the preparation of the Proposals:

All relevant information and guidelines related to Madhya Pradesh State Skill Development & Employment Generation Board.

B. Preparation of Proposals

6. This RFP has been issued in the English language.

Proposals shall be submitted in English language.

All correspondence exchange shall be in English language.

7. The Proposal shall comprise the

following: Envelope-1 (Pre-Qualification):


(1) The Pre-Qualification bid in the formats specified in Section-G.

Envelope-2 (Technical Bid):

(2) Technical Bid in the formats specified in Section-H

(3) Copy of the entire bid document (along with its addendum, if any) duly signed and stamped on each page by the authorised signatory of the Bidder.

(4) Declaration from the firm

Envelope-3 (Financial/Price Bid):

(5) The Financial/Price Bid in the format specified in Section-I.

In addition the bid price/cost and the EMD should also be enclosed.

For PHYSICAL SUBMISSION:

1st Inner Envelope with the Prequalification Proposal:

(1) Prequalification Proposal Form as per Pre-Qual-1

(2) Compliance sheet to prequalification criteria as per Form Pre-Qual-2

(3) Supporting for prequalification proposals as mentioned in section 20a.

2nd Inner Envelope with the Technical Proposal:

(4) Power of Attorney to sign the Proposal

(5) TECH-1

(6) TECH-2

(7) TECH-3

(8) TECH-4

(9) TECH-5

3rd Inner Envelope with the Financial Proposal:

(1) Financial Proposal Form FIN-1

(2) Financial Proposal Form FIN-2

8. Statement of Undertaking is

required As per RFP.

9. Participation of Team Leader, Key Experts and coordinators in more than one Proposal is permissible: No

10. Proposals must remain valid for 90 calendar days after the proposal submission deadline (i.e., until:[insert the date])

11. Clarifications may be requested no later than 10 days prior to the submission of the bid


up to 5:00 PM. The bidders are encouraged to seek clarification at the earliest possible,

as MPSSDEGB does not take the responsibility for responding to all queries raised after

the pre-bid meeting.

The contact information for requesting clarifications is:


Madhya Pradesh State Skill Development & Employment Board (MPSSDEGB)

Gas Rahat ITI Campus, Govindpura Bhopal 462023

E mail – [email protected]

12. Technical Resource Agency should note that

Formation of Consortium – Not allowed

Type of Allocation: All resources will be full time resources. No part time resources are

required

Station of Work: All resources need to be based out of Bhopal, unless otherwise mentioned.

Further, all resources should be dedicated to the project only.

Subcontracting– The team leader should be on the payrolls of the Agency and a permanent

employee. Contractual form of employment will not be allowed for the Team Leader.

13.Resources Required (Period of 24 months)

Technical ResourcesNumber of Positions

Team LeaderOne

Scheme Implementation Cell

Social Development and One

inclusion Expert

IT and MIS ExpertOne

Entrepreneurship and Self One

Employment Expert

Scheme Implementation ExpertOne

Quality Assurance CoordinatorOne

Monitoring and Evaluation One

Coordinator

Private Partnership CoordinatorOne

Branding and Communication One

Coordinator

Employment Generation Cell

Employment GenerationTwo


Coordinator

Support Functions

Overseas Placement One

Coordinator

Coordinator – Career One

Counseling

Coordinator – Finance and One

Administration

Curriculum and Content One

Development Coordinator

Total Positions15

This is the minimum number of resources required to execute the project. As part of the technical Approach and Methodology, the Technical Resource Agency is free to suggest additional resources and their deployment mechanism, if deemed fit. These CVs will not be evaluated while assigning the technical score for the team proposed. The cost of additional resources may be build by the Technical Resource Agency in addition to the 15 resources required by the Board.

14. Costs & per diem to be provided as actual: MPSSDEGB will provide the Technical Resource Agency with office space and office consumables. For any outstation travel, the Technical Resource Agency will be reimbursed expenses for outstation travel, Lodging, Boarding, local travel and other incidental expenses as per the following eligibility criteria.

Team Leader – Eligibility as per State Government norms applicable for Additional Director

Experts and Coordinator - Eligibility as per State Government norms applicable for Joint Director

15. A price adjustment provision applies to remuneration rates: No price adjustment or escalation is applicable for the 2 year contract period. The bidder is expected to submit the financial proposal for a period of two years.

16. The Financial Proposal shall be stated in the following currencies: INR only

C. Submission, Opening and Evaluation

17. The Technical Resource Agency must submit the proposal in physical form.

For physical submission, the Technical Resource Agency must submit:

a) Prequalification Proposal: one (1) original, 2 copies;

b) Technical Proposal: one (1) original, 2 copies;

c) Financial Proposal: one (1) original

d) Soft copy of Pre-qualification and Technical Proposal in a Pen Drive


18. The Proposals must be submitted by: 04th May 2018 by 04:00 PM physically at:

Office of the CEO, Madhya Pradesh State Skill Development and Employment Generation

Board, Reception Desk, Gas Rahat ITI Campus, Govindpura Bhopal 462023

19. The opening of technical bids shall take place at:

Office of the CEO, Madhya Pradesh State Skill Development and Employment Generation

Board, Gas Rahat ITI Campus, Govindpura Bhopal 462023

Date: 04th May 2018

Time: 5:00 PM

Opening of Bids

All the bids received till the due date and time shall be opened by MPSSDEGB in the presence

of bidders, as per the schedule (subject to change and early notification to bidders) indicated in

the Schedule for Invitation of RFP.

The financial bids will be opened at :

Office of the CEO, Madhya Pradesh State Skill Development & Employment Generation Board

(MPSSDEGB), Gas Rahat ITI Campus, Govindpura Bhopal 462023

Date: 14.05.2018

Time: 5:00 PM

Financial bids will be opened for Resource Agency who achieves the minimum

qualifying marks (70%) required in the technical evaluation.

20. Criteria, sub-criteria, and point system for the evaluation of the Pre-Qualification and Full

Technical Proposals:

a. Pre-Qualification

Sr. Eligibility Criteria Documentary Evidence

No.

1 The Bidder should be a single entity. For the purpose of Certificates of

this Invitation for RFP document, a Business Entity shall Registration/

mean a company registered in India under the Incorporation.

Companies Act 1956, or a partnership firm registered

under the Limited Liability Partnership Act of 2008, a

society registered under the Societies Act or a Trust,

operating for the last 10 years in Business Consulting as

of March 31, 2018.

2 The bidder should have an average annual turnover of Certificate from Statutory

INR 50 Crores from advisory services offered to Auditors for the last 3


government entities, donors in the previous three years

financial years (FY 2014-15, 2015-16 & 2016-17)

3 The bidder should have positive net worth from Indian Certificate from Statutory

operations in business consulting services in each of the Auditors for the last 3

previous three financial years (FY 2014-15, 2015-16 & years

2016-17). The Bidder is required to average annual net

worth of 50 Crores for the last three years.

4 Bidding firm should have more than 500 individuals in the Self-certification from the

Consulting/ Advisory division on its payroll in India. HR Head or Authorized

Signatory in the prescribed

format

5 Experience of at least five Government Projects in Signed Work Order or Project Management, in India with (Central/ State Agreement should be Government Department Agencies or Donor funded provided as the evidence project) for which it should have executed or have under

execution advisory projects in excess of INR 5 Crores each (including taxes), as a Lead Technical Resource Agency as part of a contract (including extension contract if any) in the last 5 years

6 The Bidder should have worked on at least two Skill Signed Work Order or

Development advisory Projects during the last 3 years of Agreement should be

value >= INR 3 Crores each, with any Central Govt./ provided.

State Govt./ State Skill Development Mission/ Multilateral

Funding Agency, in India.

7 The Bidder should not have been blacklisted by any Self-certification from the

State or Central Government or Donor/ Funding Agency Authorized Signatory on

Stamp Paper of INR 1000.

The declaration should be

notarized (Firm

declaration)

8 Should have worked with a minimum of 3 State Skill Work orders or signed

Development Missions or State/Central agencies or agreements

departments on skill development in the country in the

last five years on government contracts or donor

supported projects.

Note:

It is must for Bidder to qualify each and every pre-qualification criterion mentioned in this section. The technical and financial proposal of disqualified bidder at prequalification stage will be retuned unopened.


The summary of the PQ may be provided as per the format placed at Pre-Qual-2.

b. Technical Evaluation Criterion - Maximum Marks (1000)

Sr. Criteria (Applicable for Agency) 350 Marks

No.

1 Experience of providing technical or project support 40 marks

to State Skill Development Missions / other agencies 2 State/national – 10 Marks

and departments associated with skill development.

Both projects at National and State level initiatives 3 State/national – 20 Marks

will be included. 4 State/national – 30 Marks

5 State/national or more –

Board will consider Work Orders issued by the 40 Marks

client as evidence along with completion

certificate from client or auditor certificate (for

projects completed). For projects which are

ongoing the Board will consider Work Orders

along with partial completion certificate from the

client or an auditor Statement for the revenue

generated from the projects

2 Experience of deploying Project Management teams 40 marks

at State or District level. 3 States – 10 Marks

4 States – 20 Marks

Mission will consider Work Orders issued by the 5 States – 30 Marks

client

6 or more states – 40

Marks

3 Projects where the lead Resource Agency has 20 marks

worked with National or State bodies to strengthen 1 project – 10 marks

ITIs or implementation of apprenticeship promotion

scheme or promotion of apprenticeship in India. More than 1 project – 20

(The projects should have been implemented for at

marks

least 6 Months by 31st December 2017 and should

not be more than 2 years old)

Board will consider Work Orders issued by the

client as evidence along with completion

certificate from client or auditor certificate (for

projects completed). For projects which are

ongoing the Board will consider Work Orders

along with partial completion certificate from the


client or an auditor Statement for the revenue

generated from the projects

4 Experience of organizing workshops/summits with 30 marks

industry participation focused on skill Development 1 workshop – 10 marks

in last three years.

2 workshops – 20 marks

(Project Work Order with certification from Client 3 workshops – 30 marks

or beneficiary organization)

5 Where the lead Resource Agency has facilitated 40 marks

industry partnerships for State Skill Development 50 partnerships (MoUs) –

Missions in Skills domain in last 3 years.10 marks

100 partnerships(MoUs) –

(Project Work Order with certification from Client 20 marks


150 partnerships (MoUs) –

30 marks

200 partnerships (MoUs) or

more partnerships – 40

marks

6 Lead Resource Agency has facilitated mobilization of 40 marks

youth for skill training since last 2 years 1,00,000 youth – 10 marks

1,50,000 youth – 20 marks

(Project Work Order with certification from Client 2,00,000 youth – 30 marks


2,50,000 youth – 40 marks

7 Experience of facilitating entrepreneurship with any 20 marks

Skill Development Mission

(The project/intervention should have been

implemented for at least 6 Months by 31st December

2017. The project should not be more than 2 years

old)

(Project Work Order with certification from Client


8 Relevant Experience of the Bidder(Each credential

cited must include a brief write-up on the services

provided along with the Purchase Order or signed

contract or completion certificate)


8.1 Experience of at least five assignments in 40 marks

Project/Programme Management domain, in India 5 Projects – 15 Marks

with Central/ State Government Department /Agency

or Donor funded project in India for which it should 6 projects – 30 Marks

have executed / under execution advisory projects in 7 or more Projects – 40

excess of INR 5 Crores each (including taxes), as aMarks

Lead Technical Resource Agency as part of a

contract (including extension contract if any) in the

last 5 years.

Work Orders issued by the client as evidence

along with completion (for completed projects)

or auditor statement for revenue from

project/partial completion certificate (in case of

projects being implemented)

8.2 Experience of working in Skill Development domain 40 marks

during the last 3 years, value >= INR 1Cr, with any 2 Project – 10 Marks

Central Govt./ State Govt./ State Skill Development

Mission/ Multilateral Funding Agency, in India 3 project – 20 Marks

4 Projects – 30 Marks

Work Orders issued by the client as evidence 5 or more projects – 40

along with completion (for completed projects) Marks


project/partial completion certificate (in case of

projects being implemented)

8.3 Experience of working with State Skill Development 40 marks

Missions/ employment/Skill development related 2 Missions/agencies – 10

state government organizations in the skill sector inMark

India:

3 Missions/agencies – 20

Mark

Work Orders issued by the client as evidence

4 Missions/agencies – 30

along with completion (for completed projects)

Marks


project/partial completion certificate (in case of 5 Missions/agencies –

projects being implemented) 40Marks

9 Skill-sets of the team 550 marks

Note: CVs of all professionals’ submitted need to be

countersigned by official authorized to sign the bid.

CVs to include consent from the resource

highlighting the willingness to work on the project. All


resources proposed should attach the copy of the

certificate of qualifying education qualification.

Experience of the resources will be counted after the

attainment of the qualifying education qualification.

CVs of resources that do not fulfill the education

qualification will not be evaluated. Experience of

professionals will be counted for completed years

only. (Example – a professional who has experience

of 4 years 8 months will be counted as 4 years only

for evaluation purposes)

Team 9.1 Team Leader (1) – Full Time Deployment 100 marks

Leade1. Candidate should have a MBA or equivalent with Experience: 30 Marks

rextensive experience in Skill Development.

10-11 Years – 10 Marks

2. Should have a minimum experience of at least

12-13 Years – 20 Marks

10 years in development sector of which at least

5 years should be in Skill Development. 14 Years and above – 30

3. Should have a strong understanding of National

Marks

and State level skilling policies Skill Advisory Projects

4. He/she should have worked on at least 2projects

(PMUs, Skill Gaps and

Research): 20 Marksproviding advisory inputs in Skills domain

(Technical Assistance, Research, Monitoring and 2 Projects – 10 Marks

Evaluation). 3 Projects – 15 Marks

5. Should have experience of implementing and 4 Projects or above – 20

managing short term training programmes / RPL,

preferably government/donor/CSR/INGOMarks

supported training programmes. Implementation of Skill

6. Should have experience of designing Monitoring

Development supported

Schemes

and Evaluation Frameworks, skill gaps, TNAs

(Government/CSR/Donor/IN

and other thematic studies.

GO supported): 10

7. Should have developed SoPs/FRS for portals

1 Project – 5 Marks

8. Should have experience in training and capacity

2 or above projects – 10building, especially of government functionaries.

Marks

9. The Team Leader should also have a good

M&E/survey/Researchunderstanding of public procurement or donor

experience: 15procurement systems

10. Individuals with prior experience of working in 2 -3 Projects – 5 Marks

Madhya Pradesh will be given preference. 4-5 projects – 10 Marks

11. Proficiency in Hindi and English 6 or above projects – 15

Marks

The Team Leader should be a permanent fullProcurement Specific


time employee of the bidder Experience: 15

1Project - 5 Marks

2Project – 10 Marks

3Project – 15 Marks

Experience of working in

Madhya Pradesh: 10 Marks

1-2 years - 5 Marks

3 years and above 10

marks

9.2 Social Development and Inclusion Expert (Full Maximum Marks – 30

Time) – 1Experience: 10 Marks

1. Post graduate in Social Science/MSW/Rural 5 Years – 2.5 Marks

Development/ Management with 5 years of

experience in social development projects. 6 Years – 5 Marks

2. Should have experience of working on gender 7 Years and above – 10

issues, PwDs and with other marginalized Marks

communities.Thematic (mobilization of

3. Should have past experience in leading women, adolescents, PwDs,

community mobilization and community marginalized communities)

campaigns. Experience:15 Marks

4. Should have worked in government or donor 1 projects – 5 Marks

supported/ implemented projects in the past. 2 projects – 10 Marks

5. Proficiency in Hindi and English

3 projects and above – 15

Marks

Experience of working in MP

5 marks

9.3 IT & MIS Expert (Full Time) – 1 Maximum Marks – 30

1. MCA/B.TECH (CS or IT)/B.E. (CS or IT) Experience: 10 Marks

2. Minimum 5 years of professional experience in IT 5 Years – 5 Marks

domain.

3. Should have worked on government projects in 6 Years – 10 Marks

e-governance project/ MIS development or 7 Years and above – 15

management.Marks

4. Should have experience in developing

Experience in coding/MIS/portals.

programming/Testing: 105. Should have experience in programming/coding

Markstesting

6. Experience of working of skill development 1 Year – 5


projects will be desired 2 Year – 10

7. Proficiency in Hindi and EnglishExperience in e-

governance/government

commissioned projects – 10

Marks

1 project – 2.5 marks

2 project – 5 marks

3 projects – 10 marks

9.4 ED & Self-employment Expert (Full Time) – 1 Experience in

1. Postgraduate in social sciences/ MBA/ Post-Entrepreneurship

Development and self-Graduate in social or rural development/

employment of youth in theEntrepreneurship.

livelihood or skills2. Minimum 5 years of professional experience in

programmes: 15 MarksEntrepreneurship Development and self-

employment of youth in the livelihood / skill 5 Years – 5 Marks

development programs

6 Years – 10 Marks

3. Past experiences of development of DPRs and

pre project report for self-employed 7 Years and above – 15

4. Should have facilitated bank linkages for self Marks

employment or entrepreneurship developmentExperience in preparation of

5. Past experience of working Madhya Pradesh willDPRs, PPRs, promoting

be given preference.linkages for financial

6. Proficiency in Hindi and Englishassistance :5 Marks

7. Should be proficient in MS-office

Experience of working in

Madhya Pradesh:10 Marks

1 Year – 5 Marks

2 years and above – 10

Marks


9.5 Scheme Implementation Expert (Full Time) – 1 Experience: 20 Marks

1. Postgraduate degree/diploma in management or 5 Years – 5 Marks

postgraduate in social or rural development or

Engineering. 6 Years – 10 Marks

2. Minimum 5 years of professional experience in 7 Years and above – 20

managing large scale skill development /Marks

government schemes / programs.

Experience of Skill3. Experience of managing government projects in

implementation projects:15Madhya Pradesh.

Marks4. Past experience of working on skill development

projects with Mission /employment 1 projects – 5 Marks

missions/other government schemes and on

2 projects – 10 MarksCSR projects

5. Should have a strong idea of the skilling context 3 and above – 15 Marks

of Madhya Pradesh.Experience of working with

6. Proficiency in Hindi and Englishgovernment departments:15


Marks

1 projects – 5 Marks

2 projects – 10 Marks

3 and above – 15 Marks

Experience in Madhya

Pradesh: 10 Marks

1 Projects – 5 Marks

2 and above Projects - 10

Marks

9.6 Scheme Implementation Coordinator –Quality Experience in Skill Domain:

Assurance (Full Time) - 1 5 Marks

1. Postgraduate degree/diploma in management or 5 Years and above – 5

postgraduate in social or rural development orMarks

Engineering.

2. Overall 5 years of professional experience in Skill Experience of Quality

Development. assurance of Skill

3. At least 2 years of experience in implementing Development projects:15

quality assurance protocols in skill development Marks

projects 1 Years – 5 Marks

4. Should have implemented TSP rating tools,

2 Years – 10 Markscentre inspection tools etc.

5. Experience of managing government projects in 3 years and above – 15

Madhya Pradesh. Marks

6. Past experience of working on skill development

Experience of working withprojects with Mission /employment

government departments:5missions/other government schemes and on


CSR projects Marks

7. Should have a strong idea of the skilling contextExperience in Madhya

of Madhya Pradesh.Pradesh: 5 Marks



9.7 Scheme Implementation Coordinator –Monitoring Experience in skill

and evaluation (Full Time) - 1 domain:10 Marks

1. Postgraduate degree/diploma in management or 2 Years – 5 Marks

postgraduate in social or rural development or

Economic/Statistics/or Engineering. 3 Years or above – 10

2. At least 2 years of experience in M&E, research, Marks

Skill Gaps etc.Experience of working on

3. Minimum 5 years of professional experience of(M&E, Research, Skill Gaps)

working on large scale skill development /projects with government:

government schemes / programs.15 Marks

4. Past experience of working on skill development

2 project – 5 marksprojects with Mission /employment missions

5. Should demonstrate experience in designing and 3 project – 10 marks

implementing M&E frameworks

4 and above - 156. Should have conducted baseline and end line

studies Experience in Madhya

7. Should have used MIS data and dashboards for Pradesh: 5 Marks

management of Skill programmes

8. Should have a strong idea of the skilling context

of Madhya Pradesh.


9.8 Private partnership coordinator (Full Time) - 1 Overall Experience : 10

1. Should have a B. Tech. / B.E, MBA or equivalent Marks

is desirable 3 Years – 5 Marks

2. Should have a total of 3 years of professional

experience 4 Years and above – 10

3. Should have worked extensively on developing Marks

partnerships with private sector in skills domainExperience in facilitating

4. Should have in the past worked extensively onpartnerships with private

managing and organizing sector specificsector:10 Marks

workshops or summits

50 Partnerships – 5 Marks5. Should have at least two years of experience in

skill development 100 partnerships – 10

6. Proficiency in Hindi and English Marks


Experience of working with

(Qualifying education qualification is B.Tech/BE)government departments:5

Marks

If MBA/or equivalent: 5


Marks

9.9 Branding & Communication Coordinator (Full Overall Experience: 10 Marks

Time) - 1 3 Years – 5 Marks

1. Postgraduate degree/diploma in Mass

Communication from a reputed university 4 Years and above – 10

2. Should have in the past engaged with print and Marks

electronic media agenciesExperience in Branding

3. Should have at least 3 years of professional(Designing brochures for

experience in branding and communication ofschemes, logos, brand

skill development programsbooks, social media): 10

4. Should have experience of running campaignsMarks

on social issues

2 projects – 5 Marks5. Should have demonstrated experience in

developing communication content for social 3 projects and above – 10

media and other mass media sources Marks

6. Should have developed content for

Developing content forwebsites/social media/brochures

Social Media and other mass7. Should have a strong understanding of skill

media (Radio Jingles,development

newspaper advertisement):8. Proficiency in Hindi and English

5 Marks

Should have worked with

government departments or

schemes: 5 Marks

Other Team Members

9.10 Coordinator – Employment Generation (2) Overall Experience: 5 Marks

1. Master’s degree in Social Science or rural 5 Years – 2.5 Marks

development or engineering or management

6 Years and above – 5

2. At least 5 years in employment generation or

Marks

livelihood programmes

3. Experience of implementing projects on self Experience in promoting

employment at the State/District level. employment activities (wage

4. Strong understanding of promoting financial and self employment): 10

linkages for youth/women through banks and Marks

other schemes

5. Prior experience of working on Government

Experience with governmentProject and coordinating with District

or donor supported projects:administration

5 Marks6. Proficiency in Hindi and English

7. Should be proficient in MS-office Experience in Madhya

Pradesh: 5 Marks

9.11 Coordinator – Overseas placement (1) Overall Experience in


1. Graduate in any stream with a Management recruitment 5 years or more:

Degree in Human Resource 15 Marks

2. Overall experience of 5 years in facilitating

5 years – 5 Marksrecruitment in domestic and international markets

in Engineering and non engineering streams 6 years – 10 Marks

3. Should have worked for at least 2 years in 7 years and above – 15

facilitating recruitment in international markets inMarks

Engineering and non engineering streams

4. Should have strong competencies in facilitating

development of CVs Experience in promoting

5. Should be proficient in MS-office employment in overseas

6. Should have demonstrated networking and recruitment : 15 Marks

strong communication skills

3 years – 5 Marks

4 years – 10 Marks


marks

9.12 Coordinator – Curriculum and content Overall experience of

development (1) curriculum/content

1. Masters in any stream with overall experience if development: 15 Marks

5 Years 5 years – 5 Marks

2. At least 3 years of experience in development of

training curriculum 6 years – 10 Marks

3. Should have a strong understanding of QPs and 7 years and above – 15

NoS and its development marks

4. Should have strong understanding of developing

Development oftraining content (on line content, print etc.) in

curriculum/content fordifferent domains.

vocational training 15 Marks

3 Courses – 5 Marks

4 courses – 10 Marks

5 or above courses – 15

Marks

9.13 Coordinator – Counseling (1) Experience in counseling in

1. MSW/Masters in Psychology education and training

2. Overall experience of at least 5 years in experience:15 Marks

counseling of which 2 years should be in career 5 Years – 5 Marks

counseling

3. Should have experience in counseling in Higher 6 Years – 10 Marks

education/technical education or vocational 7 years and above – 15

training institutionsMarks

4. Should have strong communication skills.

Experience of counseling in


Higher education/technical

education or vocational

training institutions : 15

Marks

2 Years – 5 Marks

3 Years – 10 Marks


Marks

9.14 Coordinator – Finance and Administrative Experience in Finance and

Management (1) Administration: 15 Marks

1. CA/MBA Finance/ICWA 3 Years – 5 Marks

2. Overall experience of at least 5 years

3. Should have experience of working in 4 Years – 10 Marks

government/donor supported projects 5 Years and above – 15

4. Should have experience in managing projects,Marks

facilitate statutory audits

Experience in managing5. Understanding of the treasury functions will be

procurement processes:10an added advantage

Marks6. Should have strong understanding of public

procurement systems. Developing Standard 2 Year – 2.5 Marks

Bidding Documents, running the Bidding

3 Year – 5 MarksProcess, Bid Evaluation, contract management

etc. 4 and above – 10 Marks

7. Should have prior experience of working on Experience with government

FMIS

departments or donor

procurement systems:5

Marks

6 Approach & Methodology 150

Understanding of the project context 50

Approach & Methodology proposed and work

plan in the Technical Proposal

100

TOTAL 1000


Section G – Compliance Sheet Format (Form Pre-Qualification-2)

COMPLIANCE SHEET FORMAT TO BE SUBMITTED BY TECHNICAL Resource Agency

(ALL SUPPORTING REQUIRED AS PER CLAUSE 20 a OF DATA SHEET)

Sr. Eligibility Criteria Documentary Compliance Evidence

No. Evidence (Yes/No) attached

at Page

No.

1. The Bidder should be a single entity for Certificates of

the purpose of this Invitation for RFP Registration/

document. Incorporation.

Consortium is not allowed. Letter of Association

The Bidder should be a single entity. For

the purpose of this Invitation for RFP

document, a Business Entity shall mean

a company registered in India under the

Companies Act 1956, or a partnership

firm registered under the Limited Liability

Partnership Act of 2008, a society

registered under the Societies Act or a

Trust, operating for the last 10 years in

Business Consulting as of March 31,

2018.

2. The bidder should have average annual Certificate from

turnover of INR 50 Crores from advisory Statutory Auditors for

services offered to government entities, the last 3 years

donors in the previous three financial

years (FY 2014-15, 2015-16 & 2016-17)

3. The bidder should have positive net Certificate from

worth from Indian operations in business Statutory Auditors for

consulting services in each of the the last 3 years

previous three financial years (FY 2014-

15, 2015-16 & 2016-17)

An average annual net worth of 100

crores for the last three years

4. Bidding firm should have more than 500 Self-certification from

individuals in the Consulting/ Advisory the HR Head or

division on its payroll in India. Authorized Signatory in

the prescribed format


5. Experience of at least five Government Signed Work Order or

Projects in Project Management, in India Agreement should be

with(Central/ State Government provided as the

Department Agencies or Donor funded evidence

project) for which it should have

executed or have under execution

advisory projects in excess of INR 5

Crores each (including taxes), as a Lead

Technical Resource Agency as part of a

contract (including extension contract if

any) in the last 5 years

6. The Bidder should have worked on at Signed Work Order or

least two Skill Development advisory Agreement should be

Projects during the last 3 years of value provided.

>= INR 3 Crores each, with any Central

Govt./StateGovt./StateSkill

Development Mission/ Multilateral

Funding Agency, in India.

7. The Bidder should not have been Self-certification from

blacklisted by any State or Central the Authorized

Government as on bid submission date. Signatory on Stamp

Paper of INR 100. The

declaration should be

notarized

8. Should have worked with a minimum of Work orders or signed

3 State Skill Development Missions or agreements

State/Central agencies or departments

on skill development in the country in the

last two years on government contracts

or donor supported projects.


Section H – Technical Forms

1. Checklist of Required Forms

Requiredfor Form Description

Proposal (√)

Technical Resource Agency’s Organization and

√ TECH-1 Experience.

√ TECH-1A A. Technical Resource Agency’s Organization

√ TECH-1B B. Technical Resource Agency’s Experience

Comments or Suggestions on the Terms of

√ TECH-2 Reference

Description of the Approach, Methodology, and Work

√ TECH-3 Plan for Performing the Assignment

√ TECH-4 Work Schedule and Planning for Deliverables

Team Composition, Key Experts Inputs, and

√ TECH-5 attached Curriculum Vitae (CV)


Form TECH-1

TECHNICAL RESOURCE AGENCY’S ORGANIZATION AND EXPERIENCE (Not More than 6 Pages)

A brief description of the Technical Resource Agency’s organization and an outline of the recent experience of the Technical Resource Agency that is most relevant to the assignment. The outline should indicate the names of the Technical Resource Agency’s Key Resources who participated, the duration of the assignment, the contract amount, and the Technical Resource Agency’s role/involvement.

A - Technical Resource Agency’s Organization (to be limited to 4 pages)

1. Provide here a brief description of the background and organization of your company/partnership firm.

B. Financial Capability: (Auditor Certificate)

Years

Particulars

2014-15 2015-16 2016-17

Turnover from Consulting and Advisory

Services

Turnover from Government Consulting

Services in India

Net worth of the firm

C - Technical Resource Agency’s Experience

1. List only previous similar assignments successfully completed/ on-going in the last 5 years only

(Please note that bids not responding to the above critical areas may be considered non responsive):

2. Format for Experience is as follows:-

Approx.

Assignment name/&Name of

Contract value

brief description of (in Rs Role on theDuration Client &

main equivalent)/ AssignmentAddress

deliverables/outputs Amount paid to

your firm


59

Each credential cited must include a brief write-up on the services provided along with the Purchase Order or signed contract along with completion certificate (for completed projects) or auditor certificate for revenue collected/partial completion certificate (for ongoing project)


Form TECH-2

COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE (Not more than 2 Pages)

Form TECH-2: comments and suggestions on the Terms of Reference and any other provisions should be as per RFP guidelines only.


61

Form TECH-3

DESCRIPTION OF APPROACH and Methodology (Not more than 20 pages)


FORM TECH-4:

Work Plan for the activities proposed in the Technical Proposal.


Form TECH-5

{A brief description of the team composition, roles and responsibilities, assignments and key expert’s inputs in terms of time needs to be highlighted}

CURRICULUM VITAE

Position Title and No. {e.g., 9.1 Team Leader}

Name of Expert: {Insert full name}

Date of Birth: {day/month/year}

Country of

Citizenship/Residence

Education: {List college/university or other specialized education, giving names of educational institutions, dates attended, degree(s)/diploma(s) obtained}

_________________________________________________________________________

_________________________________________________________________________

Employment record relevant to the assignment: {Starting with present position, list in reverse order. Please provide dates, name of employing organization, titles of positions held, types of activities performed and location of the assignment, and contact information of previous clients and employing organization(s) who can be contacted for references. Past employment that is not relevant to the assignment does not need to be included.}

Period Employing organization and Country Summary of

your title/position. Contact activities

information for references performed relevant

to the Assignment

[e.g., May [e.g., Ministry of ……,

2005- present] advisor/Technical Resource

Agency to…

For references:

Tel…………/e-mail……;

Mr.…….]


Language Skills (indicate only languages in which you can work):

_________________________________________________________________________ _____

Adequacy for the Assignment:

Detailed Tasks Assigned on Technical Reference to Prior Work/Assignments that

Resource Agency’s Team of Experts: Best Illustrates Capability to Handle the Assigned Tasks

(Task, deliverable assigned to the Corresponding experience.

resource)

Expert’s contact information: (e-mail…………………., phone……………)

Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications, and my experience, and I am available to undertake the assignment in case of an award. I understand that any misstatement or misrepresentation described herein may lead to my disqualification or dismissal by MPSSDEGB.

{Day/month/year}

Name of Expert: Signature:

Date: {day/month/year}

Name of authorized: Signature:

Date {day/month/year}

Representativeofthe Technical

Resource Agency (same who signs the

Proposal)


65

Section I – Financial Forms

Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal according to the instructions provided in ITT.


FIN-1 Financial Proposal Submission Form

To,

The Chief Executive Officer,

Madhya Pradesh State Skill Development and Employment Generation

Board Gas Rahat ITI Campus, Govindpura, Bhopal 462023

Dear Sir,

Subject: Selection of Technical Resource Agency for Madhya Pradesh State Skill Development & Employment Generation Board (MPSSDEGB)

1. We, the undersigned, offer to provide the consulting services for the above project in accordance with your Request for Proposal no.___________ dated ___________. Our Financial Proposal (Grand Total) is for the sum of Rs................. (In Words) for period of 24 months from the Commencement Date. The financial proposal is inclusive of taxes.

2. The Breakup of Financial Proposal for period of 12 months from the Commencement Date for Technical Resource Agency is given as

Minimum& INR (Figures) INR (Words)

Mandatory

resources

required for

Project

Fee Component for a

period of 24 Months

(A)

Overheads and

Operational Cost (B)

Any other Costs (C)

Applicable taxes (D)

Financial Proposal

(Grand Total =

A+B+C+D)

3. The above quote is inclusive of service tax and the same shall be payable at actual by

MPSSDEGB.

4. The income tax etc., if applicable, shall be deducted at source from the payment as per the law in force at the time of execution of contract. We further understand that if there would be any increase in any other applicable taxes, levies, duties, and fee etc.


67

whatsoever, and other charges during tenure of contract, the financial burden of the same shall be borne by us

5. We understand that MPSSDEGB may request for deployment of resources in phases. Hence the invoice will on the basis of resources deployed for the project.

6. Our Financial Proposal shall be binding upon us up to the expiration of the validity period of the Proposal.

7. We undertake that in competing for and, if the award is made to us, in executing the above consultancy services, we will strongly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.

8. We understand that for all official travel lodging, boarding and local travel will be reimbursed by MPSSDEGB as per the prevailing TA & DA rules of Government of Madhya Pradesh. The eligibility criteria are highlighted in the table below.

Resource Team Members Government Position in Madhya

Pradesh

Team LeaderAdditional Director

Other team of Experts and CoordinatorsJoint Directors

Further, the office space and other consumables as required for the project shall be provided by MPSSDEGB as per the existing guidelines of state of Madhya Pradesh.

9. All taxes(direct/indirect/local), duties, levies etc. whatsoever will be charged at the time of invoicing

We understand that you are not bound to accept any Proposal you receive and may reject any or all proposal without assigning any reason for the same.

Yours sincerely,

Authorized Signatory:

Name and Title of Signatory:

Name of Firm:

Location:

Date:


FIN-2 Financial Proposal Submission Form

Please fill the man-month rate for the project. MPSSDEGB may use this rate-card for chargeable change request or for any other consulting/ advisory work that can be delivered by the Technical Resource Agency. This rate-card will be valid for the entire period of the Technical Resource Agency’s contract (24 months) and will have 5 % price escalation year on year after contract period. It may be noted that work by the SPMU will commence immediately after the Commencement Date.

Profiles Per Person Day

(INR)

Team Leader Profile

Social Development and Inclusion Expert Profile

IT and MIS Expert profile

ED and Self Employment Expert

Scheme Implementation Expert

Quality Assurance Coordinator

M&E Coordinator

Private Partnership Coordinator

Branding and Communication Coordinator

Employment Generation Coordinator

Overseas Placement Coordinator

Curriculum and Content Development Coordinator

Coordinator Counseling

Financial and Administration Coordinator


Section J – Terms of Reference (ToR)

1. Introduction to MPSSDEGB

Madhya Pradesh State Skill Development & Employment Generation Board (MPSSDEGB), earlier known as the Madhya Pradesh State Skill Development Mission and Madhya Pradesh Council for Vocational Education and Training is the nodal agency for Employment and Skill Development in the State of Madhya Pradesh. The Mission is registered as a Society under the Indian Societies’ Act and aims at developing the State level agenda for skilling and employment in the State. The Board will promote both wage employment and self employment in the State.

Further, the Board will also be responsible for converging skill development efforts of other line departments engaged in implementing skill development programmes in the State.

The mission is chaired by the Hon’ble Chief Minister of Madhya Pradesh.

This RFP has been published with an intention to assist the Mission in acquiring the services of a Technical Resource Agency who can support the Skill Development initiatives planned in the State.

2. Objectives of MPSSDEGB

The key objectives of MPSSDEGB are:

a. To provide access to sustainable quality vocational education to the target group of citizens of the state to meet the challenges of skilled human resource required for various sectors of economy.

b. To act as the nodal agency for skill development and entrepreneurship in the State and coordinate, support and converge skill development activities of all departments.

3. Functions of MPSSDEGB

The board is expected to plan, execute, co-ordinate and monitor Skill Development and employment generation programmes in the State to prepare youth for self-employment and for various jobs available in Industrial & Service Sectors. The board comprises of the following key cells.

Employment cell: The employment cell is expected to engage and consult industry across the country to map employment opportunities. The cell will act as a bridge

between the industry and the youth of State and promote wage and self employment among them.

Overseas Placement Cell: The cell will help establish linkages with international employers and promote placement of youth from the State in international markets.

Skill Development Cell: The Skill Development Cell will design, implement and monitor skilling initiatives in the State. The Cell will ensure that market linked short term skills are implemented in the projects.

Curriculum Development Cell: This cell will help develop industry relevant and specific curriculum and content for skill development training.


Counseling Cell: This cell will coordinate and provide access to counseling services to the youth and enable them to make decisions regarding their future.

Communication Cell: The cell will coordinate communication and PR activities for the Board.

4. Scope of Work for the Technical Resource Agency

The Technical Resource Agency is expected to assist the Board in strengthening the overall skills ecosystem. The Board has developed and designed short term State financed skill development schemes - Mukhya Mantri Kaushal Samvardhan Yojna (MMKSY) and Mukhya Mantri Kaushalya Yojna (MMKY), and aims at skilling about 450 thousand youth annually under these schemes. Further, the Board will also focus on strengthening the entrepreneurship development framework being established in the State. The Technical Resource Agency is expected to strengthen the capacity of these cells.

5. Initiatives of the Board

Some of the initiatives undertaken include the following

Implementation of State funded Short term training schemes:

Mukhya Mantri Kaushal Samvardhan Yojna (MMKSY) and Mukhya Mantri Kaushalya Yojna (MMKY)

MPSSDEGB has been acting as the nodal agency for all the Skill Development initiatives in the State of Madhya Pradesh. In order to ensure that the State is able to translate the large availability of working age population into a demographic advantage, the State has launched the Mukhya Mantri Kaushal Samvardhan Yojna (MMKSY). MMKSY aims at raising the skilling quotient of the youth in the State by providing access to short term demand driven training courses in employable trades.

No. of Trainees to be trained annually 2,50,000

Target age group Trainees over 15 years of age

Number of sectors 18

Mukhyamantri Kaushalya Yojna (MMKY)

MMKY is a women oriented scheme being implemented in the State from the year 2017. It aims at skilling and providing employment or self-employment opportunities to women. Like MMKSY, Kaushalya Yojna will also aim at improving access to skill training among youth (women) from the State through short term training programmes based on the Modular Employment Scheme (MES) or Qualification Packs (QPs). Women in the target group under the scheme are school dropout girls, women who are willing to seek skill training to make a living, women who have skill but are not certified, child marriage and domestic violence victims, under-privileged sections of the society.

The scheme also has a residential provision for women in certain selected areas.


71

No. of Trainees to be trained annually 2,00,000

Target age group Trainees over 15 years of age

Number of sectors 14

These schemes also have the provision for skills’ up-gradation and formation, vertical and horizontal mobility and a framework to Recognize Prior Learning (RPL).

Entrepreneurship Development Cell

The entrepreneurship development cell has been developed within MPSSDEGB with an objective to promote entrepreneurship and self-employment among youth undergoing skills training in the State. The cell will operate using a hub and spoke model with the State Entrepreneurship Cell acting as the hub and the network of Training and Entrepreneurship Officers at District level acting as the spoke.

Vision

To place the state as one of the top ranking entrepreneurial states of the nation.

Mission

To create an eco-system in the state for cultural shift to encourage entrepreneurship through awareness, training, counseling and capacity building aimed at enterprise creation.

Apprenticeship Training Cell

The state is committed to increase the number of apprentices who receive training under the Apprentice Training Act 1961. Taking cognizance of the recent amendments to the act, the State has appointed a new State Apprenticeship Council in the year 2016 and established an Apprenticeship Training Cell under MPSSDEGB.

Since October 2016, the cell has registered 17176 apprentices and 232 establishments (industries) on the portal.

Flexi-MoU Cell

The Board acknowledges the role of the Industry in skill training. To strengthen industry partnership and promote their participation in imparting training in the State, the Board has adopted a Flexi MoU Policy. The Policy, developed in 2016, provides a framework for industries to partner with the State on developing state-of-the-art infrastructure in ITIs and imparting training to make trainees industry ready.

With trainees receiving trainings from professionals from industry and industry getting access to industry ready workforce, Flexi MoUs models have been designed to create a win-win situation for both the trainees and industry partners.

IT Cell

The IT cell is responsible for improving the operational efficiency of the Board by establishing IT based systems. Activities which initially were done manually and have now brought online. The IT cell comprises of professionals with dual skills of mapping the functional requirements of the Board and facilitating development of the IT solutions from


72

different vendors. The portal (www.mpskills.gov.in) constitutes of the following modules, namely:

1. HRMIS

2. Infrastructure

3. Inventory Management

4. ITI Inspection

5. Content Management System & Virtual Website

A dedicated end-to-end MIS portal (ssdm.mp.gov.in) has been developed and managed by the MPSSDEGB for the implementation of the schemes.

6. Other Areas of support

The following is the broad scope of work to be implemented as part of the program:

a) Assessing present skill gap and Industries’ needs for trained manpower

b) Generating demand for skill programmes

c) Empanelment of TSPs

d) Strengthening Assessment & Certification Processes

e) Developing a robust Monitoring & Evaluation of the Schemes

f) Capacity Building of MPSSDEGBand Knowledge Transfer

g) Assist in Procurement


73

7. Section K – Payment Terms

The board will make quarterly payments to the Technical Resource Agency. The Technical Resource Agency will engage in an inception and design phase. This will include an as-is assessment of the current capacity of the Board and prioritize interventions in the State. The Technical Resource Agency and the Board will in consultation develop an action plan for the assignment, with quarterly deliverables. The payment to the Technical Resource Agency will be made against the achievement of these deliverables.

Some of the Deliverables identified include the following:

Payment Milestones (Year 1) Payment Percentage

Mobilisation of the team 10%

Submission of the inception report and 10%

quarterly action plans

Achievement of Qtr 2 Milestones 10%



The payments will be output based and dependent on the submission of the deliverables by the Technical Resource Agency.

Technical Resource Agency will follow a quarterly invoicing process. All the deliverables for the quarter will be submitted as per the timelines as per the mutually agreed timelines during the project inception stage. The consolidated quarterly invoice will be generated and submitted on the last working day of the quarter to the MPSSDEGB.

The invoice shall be made on the basis of the financial proposal submitted in FIN 2. No payments shall be made beyond the submitted proposal.

Deductions shall be made according to the various provisions mentioned in this RFP.

The deliverables & the quarterly invoice will be assessed and if there is no objection in terms of performance, deliverable or invoice value, is raised in 15 days from the invoice date by the MPSSDEGB, the invoice and the deliverables will be deemed accepted by the MPSSDEGB, and will be good for payment. MPSSDEGB will then pay to Technical Resource Agency in next 15 days.


74

Annexure-I: Power of Attorney

Know all men by these presents, We___________________________________ (name of the firm and address of the registered office) do hereby irrevocably constitute, nominate, appoint and authorize Mr./ Ms (name), __________________ son/daughter/wife of

__________________________and presently residing at __________________, who is [presently employed with us and holding the position of _________________________], as our true and lawful attorney (hereinafter referred to as the “Attorney”) to do in our name and on our behalf, all such acts, deeds and things as are necessary or required in connection with or incidental to submission of our Bid for the ***** Project[s] proposed or being developed by the ***** (the “Authority”) including but not limited to signing and submission of all applications, bids and other documents and writings, participate in Pre-Bid and other conferences and providing information/ responses to MPSSDEGB, representing us in all matters before MPSSDEGB, signing and execution of all contracts including the Concession Agreement and undertakings consequent to acceptance of our bid, and generally dealing with MPSSDEGB in all matters in connection with or relating to or arising out of our bid for the said Project and/ or upon award thereof to us and/or till the entering into of the contract with MPSSDEGB.

AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things lawfully done or caused to be done by our said Attorney pursuant to and in exercise of the powers conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE,____________________, THE ABOVE NAMED PRINCIPAL HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS ____ DAY OF ________, 2017

For ---------------------------

(Signature)

(Name, Title and Address)

Witnesses:

1 1. [Notarized]

2 Accepted

(Signature)

(Name, Title and Address of the

Attorney)

Notes:

The mode of execution of the Power of Attorney should be in accordance with the procedure, if any, laid down by the applicable law and the charter documents of the executant(s) and when it is so required, the same should be under common seal affixed in accordance with the required procedure.

Also, wherever required, the Bidder should submit for verification the extract of the


75

charter documents and documents such as a resolution/ power of attorney in favour of the person executing this Power of Attorney for the delegation of power hereunder on behalf of the Bidder.


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Annexure-2: Performance Bank Guarantee Format

To

The Chief Executive Officer,

Madhya Pradesh State Skill Development and Employment Generation Board

Gas Rahat ITI Campus, Govindpura, Bhopal 462023

WHEREAS _________________________________________________ [Name and address of Technical Resource Agency] (hereinafter called “the Technical Resource

Agency”) has undertaken, in pursuance of your Letter No.

_______________________________ dated _________ to provide the consultancy services to the Madhya Pradesh State Skill Development & Employment Generation Board (MPSSDEGB), Department of Technical Education & Skill Development, Government of Madhya Pradesh on terms and conditions set forth in the said letter.

AND WHEREAS it has been stipulated by you in the said letter that the Technical Resource Agency shall furnish you with a Bank Guarantee by a Scheduled Commercial Bank for the sum specified therein as security for compliance with his obligations in accordance with the terms and conditions set forth in the said letter;

AND WHEREAS we have agreed to give the Technical Resource Agency such a Bank Guarantee;

NOW THEREOF we hereby affirm that we are the Guarantor and responsible to you, on behalf of the Technical Resource Agency up to a total of ____________________________

[amount of Guarantee] ________________________________________[in words], such sum being payable in the types and proportions of currencies in which the Contract Price is payable, and we undertake to pay you, upon your first written demand and without cavil or argument, any sum or sums within the limits of __________________[amount of Guarantee]

as aforesaid without your needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the Technical Resource Agency before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract or of the services to be performed there under or of any of the Contract documents which may be made between you and the Technical Resource Agency shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition or modification.

The liability of the Bank under this Guarantee shall not be affected by any change in the constitution of the Technical Resource Agency or of the Bank.

Notwithstanding anything contained herein before, our liability under this guarantee is restricted to Rs.__________ (Rupees_________________________) and the guarantee shall remain valid till ____________


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Unless a claim or a demand or a request for extension in writing is made upon us on or before ____________ all our liability under this guarantee shall cease.

This guarantee shall be valid for 24 months from the date of aforesaid letter and may be extendable, if required.

Signature and Seal of the Guarantor In presence of

1. ___________________________

Name and

Designation:_____________________ (Name, Signature & Occupation)

(Name, Signature & Occupation)

Name of the 2. ___________________________

Bank:_________________________

Address:______________________________

__(Name, Signature & Occupation)

_____________________________________

___

_____________________________________

___

Date: ________________

Address:______________________________

__

_____________________________________

___

_____________________________________

___


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Annexure 3 – Submission of pre-bid queries

We, (Name of the organization), will like to submit the following queries.

Clause No. Query Suggested Changes (if Any)


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Annexure 4 – Declaration from the Firm

We, (Name of the Firm), registered as (Company/Society/Trust), under the (Companies/Societies/… act), is engaged in providing professional services in the areas of (list main service areas offered by the Firm).

I, (Name of the signatory), (designation of the signatory) of (Name of the Firm), do hereby declare to the best of my knowledge and information available with us as on (Date of submission of the bid) that we have not come across any written directive by any government/government agency /Donor or funding agency in India, blacklisting (Name of the Firm) against providing such professional services as mentioned in the tender.

Name of the Signatory:

Designation:

Email:

Phone Number:


END OF DOCUMENT
