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SOLOMON ISLANDS GOVERNMENT

Ministry of Health and Medical Services (MHMS)

COMPETITIVE BIDDING PROCEDURE

PROCUREMENT OF WORKS

CONSTRUCTION OF 500M PERIMETER FENCING PHASE III AND UXO CLEARENCE FOR NEW NRH RELOCATION SITE

TENDER REFERENCE NUMBERCTB REFERENCE NUMBER: CTB C 08/20

February 2020

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SECTION 3 – DRAFT CONTRACT

Table of Contents

LETTER OF INVITATION................................................................................................................................. 31 SECTION 2 - INSTRUCTIONS TO TENDERERS...........................................................................................52 SECTION 3 – DRAFT CONTRACT........................................................................................................... 123 SECTION 4 - GENERAL CONDITIONS OF CONTRACT..............................................................................144 SECTION 5 - SPECIAL CONDITIONS OF CONTRACT................................................................................24SECTION V - PROJECT REQUIREMENTS.........................................................................................................28

PROJECT LOCATIONS.......................................................................................................................................29PROGRAM..........................................................................................................................................................29SPECIFICATIONS...................................................................................................................................................30QUALITY............................................................................................................................................................30PROJECT ADMINISTRATION....................................................................................................................................31MINIMUM HEALTH AND SAFETY REQUIREMENTS..........................................................................................31ENVIRONMENTAL...........................................................................................................................................33SUBSTITUTIONS...................................................................................................................................................33HANDOVER AND COMPLETION..............................................................................................................................33

5 SECTION 7 - TENDER FORMS............................................................................................................... 34PRICE SUMMARY SHEET..................................................................................................................................37

APPENDIX A:............................................................................................................................................... 46LOCATION OF SITE...........................................................................................................................................46SITE DETAIL AND LAYOUT................................................................................................................................48SCOPE OF WORK.................................................................................................................................................48

APPENDIX B: INSERT DRAWINGS................................................................................................................. 49APPENDIX C: TECHNICAL SPECIFICATIONS...................................................................................................5010:.0 UXO CLEARANCE................................................................................................................................ 66APPENDIX D: BILL OF QUANTITIES............................................................................................................... 68

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LETTER OF INVITATION

1. The Ministry of Health and Medical Services (MHMS), hereinafter called the “Employer”, invites sealed tenders from eligible and qualified tenderers for Construction of 500m Perimeter fence and UXO clearance for the New Relocation site for the NRH at Gilbert camp as specified in the tender documents.

2. The objective of this tender is to support the implementation of the new National Referral Hospital relocation plans, at Gilbert camp by fencing the entire perimeter of the new site boundary to keep illegal settlers away from squatting.

A full description of the Project Requirements, Specifications and are included in the Appendices to Section V Project Requirements contained within this document.

3. Tendering will be conducted through the Lowest Responsive Price Competitive Tendering procedure specified in the SIG Financial Instructions 2010 and the Procurement and Contract Administration Manual 2013, and is open to all eligible suppliers. An evaluation will be performed to assess their capacity to meet the aggregated requirement regarding: (a) construction experience, (b) financial capacity, (c) equipment capacity and (d) personnel capacity.

4. Interested eligible suppliers may obtain further information from Procurement Unit, MHMS, at Planning Building, MHMS Headquarters China Town, Honiara, Solomon Islands from 09:00 to 16:00 on Mondays to Fridays and inspect the Tender Documents at the address below.

5. To qualify for this tender, suppliers must

a. Have successfully completed at least two similar ‘works’ contracts in terms of technical requirements in similar delivery sites and conditions as the Solomon Islands in the last Three (3) years (to comply with this requirement, Services contracts cited should be at least 70 percent complete);

b. Have earned an annual gross revenue, from construction business, worth at least twice the total tender price, in any one given year in the last three years;

c. Show availability in its 2016/2017 and 2018 financial statement of liquid assets, net of outstanding contractual requirements, of at least 50% of the total tender price; alternatively, must show an evidence of access to a credit line with a reputable local bank to finance the contract; and

d. Not have been blacklisted nor suspended by any SIG ministry or agency; it must have no record of poor or failure of performance in any of its previous contracts.

6. All eligibility and mandatory criteria, selection and qualification requirements for the above tenders are contained in the tender documents which can be obtained by contacting the MHMS Procurement Unit via e-mail to Wilson Tau: [email protected] or Layten Jacob: [email protected].

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mailto:[email protected]



7. Soft copies of the requested tender documents will be issued via e-mail or transferable through USB or visit www.pacifictenders.com and www.pasifiki.com.sb to download a copy of the tender documents.

8. A Pre-Tender Meeting will be held at 10.00am on 2nd August 2019 at RWASH Conference Room, MHMS headquarters, China Town.

9. Tenders, comprising the documents identified in the Instruction to Tenderers (ITT), and following the requirements of the ITT, must be delivered to the address below at or before 1400 (2.00pm) on Thursday 19th March 2020 Tenders shall be valid for a period of 60 days after the deadline for tender submission. Late tenders will be rejected. Tenders will be opened by the Chairperson, Central Tender Board in the presence of the suppliers’ representatives who choose to attend at the address below:

MoFT Leaf HutMendana AvenuePoint CruzHoniara, Solomon Islands

10. All Tenders in one (1) original plus two (2) copies, properly completed are to be enclosed in plain envelopes indicating the name of the bidder, the organisation represented and the tender number. Tenders will be opened promptly thereafter in the presence of Suppliers’ representatives who choose to attend the opening.

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http://www.pasifiki.com.sb/

http://www.pacifictenders.com/


SECTION 2 - INSTRUCTIONS TO TENDERERS

1. GENERAL

1.1. ScopeThe Invitation to Tender (ITT) document is for the Phase 3 - construction chain link type perimeter fencing and UXO clearance for new NRH relocation for The Ministry of Health and Medical Services. Tenderers must comply fully with the requirements set out in this document. All tenders are to be completed and returned to the Purchaser in accordance with these Instructions.

1.2. Source of FundsFunding for this tender will be made available from the Solomon Islands Government Budget.

1.3. EligibilityParticipation in this tender process is open to all interested and eligible Contractors. Eligible contractors are those who are able to meet the following eligibility requirements:a. a duly registered business under SIG laws;b. has a Tax Identification Number (TIN) issued by the Internal Revenue Division of MOFT; andc. maintains a bank account with any bank operating in Solomon Islands.

1.4. Restrictions to EligibilityOrganisations or individuals who are prohibited from participation by any act taken in compliance with a decision of the UN Security Council, or those blacklisted by a “watchdog” committee of the Solomon Islands Government, or any international development agency will not be considered.

1.5. Conflict of InterestA Conflict of Interest arises from any event influencing the capacity of a Tenderer from performing in an objective and impartial professional manner, or preventing him, at any moment, from giving priority to the interests of the Purchaser.

A Conflict of Interest also arise from any consideration relating to possible contracts in the future or conflict with other commitments, past, present, of a Tenderer, or any conflict with their own interests. These restrictions also apply to sub-Contractors and employees of the Contractor.

There is a conflict of interest if compromised for reasons involving family, emotional life, political or national affinity, economic interest or any other shared interest with the beneficiary.

1.6 EthicsIt is a requirement that both the Purchaser and prospective Tenderers observe the highest standards of ethics during the procurement and execution of contracts.

In pursuance of this policy, the Purchaser requires that all Tenderers concerned take measures to ensure that no transfer of gifts, payments or other benefits to public officials and/or procurement/ management staff with decision making responsibility or influence, occur.

The Purchaser reserves the right to suspend or cancel a tender if corrupt or fraudulent practices of any kind are discovered or suspected at any stage of the award process. For the purpose of this provision, the terms set forth below shall have the following meaning:

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"corrupt practice" means the offering, giving, receiving or soliciting of anything of value to influence the action of any officer involved in the procurement of goods and/or services, or the threatening of injury to a person, property or reputation in connection with the procurement process or in contract execution, in order to obtain or retain business or other improper advantage in the conduct of business; and

"fraudulent practice" means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of the SIG, and includes collusive practices among Contractors (prior to or after submission of tenders) designed to establish prices at artificial, non-competitive levels and to deprive the Purchaser of the benefits of free and open competition.

Any attempt by a Tenderer to obtain confidential information, enter into unlawful agreements with competitors or influence the committee or the Purchaser during the process of examining, clarifying, evaluating and comparing tenders will lead to the rejection of their candidacy or tender and may result in administrative penalties (e.g. suspension from future tender procedures).

The Contractor shall refrain from any relationship likely to compromise their independence or that of their staff. If the Contractor ceases to be independent, the Purchaser may, regardless of injury, terminate the contract without further notice and without the Contractor having any claim to compensation.

Any Tenderer who attempts to influence the outcome of the selection process by discrediting competing applications, or by threatening any member sitting on the selection panel, the Purchaser or any of its staff, or transfers gifts, payments or other benefits to the Purchaser, any staff member, or any member sitting on the evaluation panel, will be automatically disqualified from consideration.

1.7 Cost of BiddingThe Tenderer shall bear all costs associated with the preparation and submission of its tender, and the Purchaser shall not be responsible or liable for these costs, regardless of the conduct or outcome of the tender process.

1.8 Officer Responsible – The designated Officer responsible for managing the tender process in the Ministry of Health and Medical Services and from whom further information can be obtained, or instructions issued is:

Mr Layten Jacob Procurement ManagerP O Box 349 Honiara, Solomon IslandsTel 25454Email address: [email protected] and (cc [email protected] )

2. TENDER DOCUMENTS

2.1 Tender FormThe Tenderer shall complete the Tender Form and the appropriate schedules, including the Bill of Quantities, and forms furnished in the Tender Documents, including a complete description of the works to be undertaken.

2.2 Tender DocumentsThe Tender Documentation shows the details of the various elements of the Works and the positions and extent of the installation of the Works. In addition to the Invitation for Tenders, the Tender Documents

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include:a. Instruction to Tenderer (ITT – this document);b. Contract Form;c. General Conditions of Contract (GCC);d. Special Conditions of Contract (SCC);e. Technical Specifications;f. Drawings;g. Bill of Quantities;h. Tender Form and Price Schedules;i. Tender Securing Declarationj. Pending Litigation Formk. Bank Guarantee for Advance Payment Form; andl. Qualification information

From time to time, revised or additional drawings, and instructions may be issued to the Tenderers. Should the Tenderer find any discrepancy, inconsistency, error or omission between Plans, Details and Specification or between one part of the Plans, Details and the Specification and another part, then the Tenderer is so obliged to advise the Purchaser and request clarification in accordance with ITT Clause 2.4.

2.3 Qualifications of TenderTenderer must submit a responsive tender by the due date and time. Non-responsive tenders will be rejected. Post qualification information is indicated in the attached requirements.

2.4 Request for Clarification Any request for clarification must be received by the Purchaser in writing, at least 5 days before the deadline for submission of tenders. The Purchaser will respond to Tenderers questions at least 3 days before the deadline for submission of tenders. If the Purchaser, either on its own initiative or in response to a request from a Tenderer, provides additional information on the tender document, such information will be sent in writing to all Tenderers who have obtained the Invitation to Tender.

2.5 Amendment of Tender DocumentsAt any time prior to the deadline for submission of tenders, the Purchaser, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Tenderer, may modify the Tender Documents by amendment. All prospective Tenderers will be notified of the amendment in writing and it will be binding on them. The Purchaser may, at their discretion, extend the deadline to allow Tenderers reasonable time to take the amendment into account. All such responses issued in writing to all Tenderers will form a specification addendum, which shall then become part of the Specification.

2.6 ConfidentialityAll documents issued for this tender are strictly confidential and information contained therein may not be divulged or copied without permission of the Purchaser.

3. PREPARATION of TENDERS

3.1 Nature of TenderThe tender is to be a LUMP SUM FIXED PRICE which shall include for all planning and design work, site measurement, shop drawings, fabrication, transportation, erection, all finishes, completion and commissioning of services in all respects and tidy-up. The supply of all material, plant, equipment, labour and supervision including all incidental items not specifically shown on the Concept Drawings or included in the Combined Specification and Scope of Works but necessarily required for the satisfactory execution of the work, and all establishment costs to allow full operation of the health facility.

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3.2 SubstitutionsWhen item names or type and/or models of materials or equipment and their equivalents are indicated in the Combined Specification, Scope of Works and Schedule of Activities and detailed prices per item, or on the drawings, Tenderer shall allow for such quality of items by the most superior specification.

Should the successful Contractor prior to design and construction wish to offer any substitutes in goods, materials, workmanship or method he shall seek approval from the Project Manager in writing for any such substitution, giving technical information certifying that the particular item is of equal or better quality and effectiveness than that specified, and the saving of cost to the Principal. In the absence of the Project Manager’s written approval, no substitute will be accepted. The Project Manager in conjunction with the Purchaser shall have the sole right of final determination on the use of the substitution.

3.3 Intent of DocumentsIn submitting a tender the Tenderer acknowledges the Scope of Works are appropriate and adequate for the design and construction and completion of Works. The Tenderer shall include all work, materials and finishes incidental to the Works specified in order to complete the Works to the true intent of the Drawings notwithstanding the fact that such incidental items or necessary finishes may not specifically be defined in the Schedules or Drawings.

Should there be any discrepancy between Plans, Details and Specification or between one point of the Plans, Details and Specification and another part, the Contract will include the greater numbers of articles and larger amount and superior quality of labour and/or materials specified or shown.

The omission of a price or rate for any item will in no way release the Tenderer from the obligations stated and in such case allowance for compliance with the requirements shall be deemed to be included in the relevant sections of the Lump Sum Tender.

3.4 Preliminary ProgrammeThe Tenderer shall submit with their tender a preliminary programme in a bar chart or Gantt chart form, which clearly indicates the intended approach to the Works within the duration for Practical Completion.

It will be expected that the programme required by the Contract shall not deviate substantially from this programme. The preliminary programme shall be based upon 5½ days per working week.

3.5 Bill of Quantities/Schedule of Activities The Tenderer shall complete the attached, itemised “Bill of Quantities/Schedule of Activities” will follow this issue of tender documents and forms a part of the Tender Submission.

3.6 Equipment ScheduleThe Tenderer shall provide an itemised Schedule with the tender for the various items of equipment to be used on the project, indicating whether it is owned or to be hired.

3.7 Examination of SiteThe Tenderer shall be deemed to have examined the site and surroundings and satisfied himself as to the limits of size accessibility, existing services, etc. and to any associated preliminary work required and to the nature and extent of the Works to be carried out under this Contract.

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3.8 Work GenerallyThe nature and spirit of the documentation is that the Tenderer shall execute the Works specified therein and shown on the Drawings and that on completion the Works shall be fully completed in every detail and suitable for the purpose intended and designed.

The Tenderer shall provide and shall be deemed to have allowed in their tender for everything necessary for the proper execution of the Works whether or not shown on the Drawings provided the same may be reasonable inferred there from or is necessary for proper completion of the Works.

3.9 Tenderer’s Competence and FinanceThe Tenderer may be called upon to submit further evidence in regard to their competence and financial ability to satisfactorily complete the Works within the specified completion time.

3.10 Construction PersonnelThe Tenderer shall submit with their tender a list of its employees including signed curriculum vitae for key design and construction personnel.

The Tenderer shall provide where requested, full details for the actual cost of their on-site representatives to the project and of any other project staff working in other than a manual capacity on the site of the Works as priced herein and the basis of computation of such costs, duration of time employed on site, and state as a cost per week or such other period, in the space provided herein. These shall be provided within 7 days of such request by the Project Manager.

If the successful Contractor need to change or amend construction personnel for reasons beyond their control, the successful Contractor shall seek approval for the change or amendment from the Project Manager in writing, approval for which shall not be withheld unreasonably.

3.11 Currency of TenderAll national tenders must be presented in Solomon Island Dollars.

3.12 Tender ValidityTenderer shall be bound by their tenders for a period of 90 days from the deadline for the submission of tenders. In exceptional cases and prior to the expiry of the original tender validity period, the Purchaser may ask the Tenderer in writing to extend this period. Tenderers that agree to do so will not be permitted to modify their tenders. If they refuse, their participation in the tender procedure will be terminated. The successful Tenderer will be bound by their tender for a further period of 30 days following receipt of the notification that he has been selected.

3.13 Format and Signature of TenderThe Tenderer shall prepare one original (marked “ORIGINAL”) and the one copy (marked “COPY”) of its tender. The original and copy of the tender shall be typed or written in indelible ink and signed by an authorised signatory on behalf of the Tenderer. Any alterations or erasures shall only be valid if initialled by the person signing the tender. For ease of evaluation, the Tenderer may also submit a soft copy on CD in MS Word, MS Excel, or in PDF format and included with the marked Copy. In case of a difference between hard and soft versions, the Original hard copy shall be applicable.

3.14 Tender PricingTenderer will be deemed to have satisfied themselves, before submitting their tender, as to its correctness and completeness and to have taken account of all that is required for the full and proper performance of the contract and to have included all costs in the rates and prices.

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4. SUBMISSION AND OPENING OF TENDERS

4.1 Submission, Sealing and Marking of TendersTenderer may submit their tenders by mail, by courier or by hand. The Tenderer shall seal the original and all copies of the Tender in two inner envelopes and one outer envelope, duly marking the inner envelopes as “ORIGINAL” and “COPIES.”

The inner and outer envelopes shall be addressed to the Chairman, Central Tender Board, Ministry of Finance & Treasury, P O Box G 26, Honiara, Solomon Islands, bearing the name of the Tenderer and identification number of the Contract; and provide a warning not to open before the specified time and date for Tender opening as defined in Clause 4.2 below.

In addition to the identification required above, the outer envelopes shall indicate the name and address of the Tenderer to enable the Tender to be returned unopened in case it is declared late, pursuant to Clause 4.3 below.

If the outer envelope is not sealed and marked as above, The Ministry of Finance & Treasury shall assume no responsibility for the misplacement or premature opening of the Tender.

4.2 Deadline for Submission of TendersTenders shall be delivered to the Chairman, Central Tender Board, Ministry of Finance & Treasury, Honiara at the address specified above no later than the time and date specified in the Invitation to Tender.

The Ministry of Health and Medical Services may extend the deadline for submission of tenders by issuing an amendment in accordance with ITT Clause 2.5, in which case all rights and obligations of the Ministry of Health and Medical Services and the tenderer previously subject to the original deadline shall then be subject to the new deadline.

4.3 Late TendersAny Tender received by the Central Tender Board, Ministry of Finance & Treasury after the deadline prescribed in Clause 4.2 shall be returned unopened to the Tenderer.

4.4 Withdrawal, Substitution and Modification of TendersTenderer may withdraw, substitute or modify their Tenders by giving notice in writing before the deadline prescribed in Clause 4.2 above.

Each Tenderer’s withdrawal, substitution or modification notice shall be prepared, sealed, marked, and delivered in accordance with Clauses 3 and 4, with the outer and inner envelopes additionally marked or “Withdrawal,” Substitution,” or “Modification” as appropriate. No Tender may be substituted or modified after the deadline for submission of Tenders.

Tenderer may only offer discounts to, or otherwise modify the prices of their tenders, by submitting Tender modifications in accordance with this clause or included in the initial Tender.

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5. EVALUATION AND AWARD OF CONTRACT

5.1 Acceptance of TendersWithout liability, the Purchaser shall not be bound to accept the lowest or any other tender.

5.2 Evaluation and Comparison of TendersThe Evaluation Committee of the Purchaser shall evaluate and compare only the tenders determined to be substantially responsive in accordance with the ITT from eligible Tenderers.

In evaluating the tenders, the Evaluation Committee shall determine for each Tender the evaluated Tender price by adjusting the Tender price as follows:

a. making any correction for errors pursuant to the ITT;b. excluding provisional sums and the provision, if any, for contingencies in the Activity Schedule/Bill

of Quantities, but including Day work, where priced competitively;c. making an appropriate adjustment for any other acceptable variations, deviations, or alternative

offers submitted in accordance with ITT; andd. making appropriate adjustments to reflect discounts or other price modifications offered in

accordance with ITT.

Variations, deviations, and alternative offers and other factors which are in excess of the requirements of the Tender Documents or otherwise result in unsolicited benefits for the Purchaser shall not be taken into account in Tender Evaluation.

The Purchaser will determine to its satisfaction whether the Tenderer that is selected as having submitted the lowest evaluated responsive Tender is qualified to perform the contract satisfactorily, in accordance with the criteria listed in the ITT.

5.3 Post Qualification RequirementsAfter determining the lowest evaluated tender in accordance with clause 5.2 above, the Purchaser will take into account the Tenderer’s financial, technical, and production capabilities. It will be based upon an examination of the documentary evidence of the Tenderer’s qualifications submitted by the Tenderer, as well as such other information as the Purchaser deems necessary and appropriate. Factors not included in these Tendering documents shall not be used in the evaluation of the Tenderer’s qualifications.

An affirmative determination will be a prerequisite for award of the contract to the Tenderer. A negative determination will result in rejection of the Tenderer’s Tender, in which event the Purchaser will proceed to the next lowest evaluated Tender to make a similar determination of that Tenderer’s capabilities to perform satisfactorily.

5.4 Award of ContractThe Contract shall be awarded to the Eligible Tenderer whose Tender has been determined to be substantially responsive to the Tender Documents and who has offered the lowest evaluated Tender price, provided that such Tenderer has been determined to be qualified in accordance with the provisions of ITT Clause 5.3.

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1 SECTION 3 – DRAFT CONTRACT

LOGO

CONTRACT MTB/CTB Ref No

The Government of the Solomon Islands represented by the Ministry of Health and Medical Services, which has its seat in Honiara, legally represented in this matter by [PS signatory name], Permanent Secretary, hereinafter referred to as the Purchaser,

and

[contractor’s company name],which has its registered office in Honiara, legally represented in this matter by [Contractor signatory name ],[Signatory Title], hereinafter referred to as the Contractor,

have agreed as follows:

To undertake [General description of the Works], at [General location of the Works].

The price of the execution of Works as confirmed in the Tender and Price Schedule Dated [insert date of tender] shall be $ insert amount SBD [plus insert amount in words].

The place where the Works have to be executed shall be [detailed address of the site].

The time limits for execution of the Works shall be [insert duration/date].

This Contract is made up of the following documents, in order of precedence:- this Contract Form;- Special Conditions of Contract;- General Conditions of Contract;- Scope of Work- Concept Drawings- Specification (if any)- Standard Tendering Documents [including any clarifications and addendums];- Project Schedule - Contractor’s Tender Offer

The various documents making up this shall be deemed to be mutually explanatory; in cases of a different interpretation, the documents shall prevail in the order in which they appear above.

The Contractor shall strictly comply with the terms and conditions as mentioned in the General and Special Contract Conditions for the Execution of Works and the Specifications/Drawings/Bill of Quantities. Any general and special terms and conditions drawn up by the Contractor do not apply.

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For the Purchaser For the Contractor

Name: Name:

Title: Title:

Signature: Signature:

Date: Date:

Countersign by the Permanent Secretary MOFT

Name:

Title:

Signature:

Date:

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SECTION 5 – SPECIAL CONDITIONS OF CONTRACT

2 SECTION 4 - GENERAL CONDITIONS OF CONTRACTI DEFINITIONS

The following terms in these General Conditions of Contract for the Execution of Works for the Government of the Solomon Islands are written with initial capitals and are defined as follows.

1.1 Specifications and Performance Requirements: a document attached to the Contract which, when initialled by both parties, forms part of the Contract.

1.2 Documentation: the manuals or other user instructions accompanying the installations and equipment included as part of the works, in English or another language agreed between the Parties.

1.3 Execution of Works: these General Conditions of Contract for the Execution of Works, which apply to and form part of the Contract.

1.4 Inspection: the inspection of the Works for visible defects and non-conformity carried out at the Purchaser’s request on the Contractor’s site prior to Delivery.

1.5 Purchaser: the Government of the Solomon Island or any other Government agency using these General Conditions of Contract for the Execution of Works.

1.6 Contractor: the Purchaser’s counterparty.

1.7 Delivery: the delivery of the Works referred to in article 3.1, including its assembly or installation in accordance with the requirements set out in the Contract.

1.8 Contract: the written agreement between the Purchaser and the Contractor to which these Purchasing Conditions are declared to be applicable.

1.9 Party: the Purchaser or the Contractor, depending on the context.

1.10 Works: the description of the activities to be implemented by the Contractor, including equipment to be delivered and installed by the Contractor under the Contract.

1.11 Product: the equipment which the Contractor has included in their Works as part of their Contract

1.12 The Project Manager is the person named in the SCC (or any other competent person appointed by the Purchaser and notified to the Contractor, to act in replacement of the Project Manager) who is responsible for supervising the execution of the Works and administering the Contract

Article 2 Application

2.1 Amendments or additions to the Contract or changes from certain Contract Conditions are binding only if they have been explicitly agreed in writing between the Parties.

2.2 In the event of inconsistency between this text of these Contract Conditions and translations of them, this text always prevails.

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II PERFORMANCE OF THE CONTRACT

Article 3 Delivery

3.1 Unless agreed otherwise in writing, Delivery of the Works, specified by the Purchaser in the Technical Specifications and quoted for by the Contractor will take place on the agreed delivery date(s) or within the agreed delivery period(s) at the delivery location specified by the Purchaser, and the Contractor will bear all costs and risks connected with the delivery of the Works, including, where applicable, the import duties and responsibility for complying with the associated formalities.

3.2 The agreed delivery date(s) or period(s) are considered to be fixed and final. If the Works are not delivered at the agreed location within the agreed period, the Contractor will be in default without notice of default being required.

3.3 Delivery of the Works earlier than the agreed delivery date(s) or period(s) will take place only after prior written consent has been obtained from the Purchaser and will not alter the agreed payment date.

3.4 The Purchaser has the right to defer Delivery, unless this would place a disproportionate burden on the Contractor. The Contractor is obliged to maintain the Works for the Purchaser at no additional cost until the deferred Delivery date, unless this would place a disproportionate burden on the Contractor, in which case the Parties will hold discussions to find a reasonable arrangement acceptable to both Parties. The provisions of articles 3.2, 3.4 and 14 apply to the Delivery deferred by the Purchaser, except that the Contractor will be in default, without prior notice of default, only after the deferred delivery date(s) or period(s) have been exceeded.

Article 4 Guarantee

4.1 The Contractor guarantees that the delivered Works complies with the Specifications and Performance Requirements the Contractor has been bidding against and which have been accepted by the Purchaser by issuing this Contract, is free of defects and is suitable for the purpose for which the Works are intended. The Works does not comply with the Contract if the Product does not have the characteristics the Purchaser might expect on the basis of the Contract.

4.2 If the Purchaser has not provided a more detailed description of the requirements to be delivered by the Contractor, the Works should in any event be of good quality and meet at least the National Construction and Building standards as applicable on the Solomon Islands, AS/NZS 1170.2 for cyclone rating, customary requirements concerning soundness, fitness for purpose and workmanship, and all requirements and customary industry regulations concerning quality, safety, health and the environment.

4.3 The Purchaser may no longer refer to the fact that the Works does not comply with the Contract if it has not notified the Contractor accordingly in writing within 60 days of discovering this fact. If the Contractor receives such a notification from the Purchaser, the Contractor will rectify the

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defect or non-conformity within a period set by the Purchaser in accordance with the provisions of article 13.

4.4 The Contractor guarantees that the delivered Works is free of any special encumbrance or restriction that the Purchaser has not accepted explicitly and in writing. The Contractor indemnifies the Purchaser against all claims in this regard.

4.5 The Purchaser may demand that, as security for compliance with, inter alia, the Contractor’s Defects Liability Period obligations under this Contract, a guarantee may be required in a form of a Bankers Guarantee through a bank accepted by the Purchaser.

4.6 The Purchaser may demand that, as security for the completion of the Contract, and the Contractor’s performance obligations under this Contract, a Performance Guarantee in a form of a Bankers Guarantee through a bank accepted by the Purchaser.

4.7 The Contractor guarantees the delivery of spare-parts for the equipment delivered under the performance of their contract for the duration of the technical or economical lifespan of the equipment quoted. Special requirements regarding the provision and availability of spare-parts may be requested at time of tendering.

Article 5 Inspection

5.1 At the Purchaser’s request, the Works may be regularly inspected by the Purchaser or a third party designated by the Purchaser during the execution of the Contract. However, the Purchaser is not obliged to carry out such an Inspection.

5.2 If the Purchaser wishes to inspect the Works:a. the Contractor will allow the Purchaser or a third party appointed by the Purchaser full access to the location where the Contractor is executing the Contract;b. the Contractor will, upon request and at no cost to the Purchaser, cooperate with the Inspection and facilitate the Purchaser or a third party appointed by the Purchaser at the location and reasonable assistance in terms of staff and materials;c. the Inspection, if the Contractor so desires, will take place in its presence or in the presence of an expert designated by the Contractor. The associated costs will be borne by the Contractor.

5.3 If the Purchaser rejects the Works to be delivered, the Contractor is obliged, without prejudice to all other rights or claims of the Purchaser, to rectify without delay, at its own expense and risk, the defects and notify the Purchaser when the Works are ready for a new Inspection. The provisions of article 5 apply in full. Rejection by the Purchaser during the first or previous Inspection will not lead to the agreed delivery period being extended.

5.4 The approval of the Works by or on behalf of the Purchaser does not include any approval that the Works complies with the guarantees given in accordance with article 4.

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III RELATIONS BETWEEN THE PARTIES

Article 6 Contacts

6.1 Each Party will appoint a contact person to maintain contacts in relation to the performance of the Contract. The Parties will notify each other in writing of the person they have appointed as their contact.

6.2 The contacts may represent and bind their Parties, unless the Contract provides otherwise.

Article 7 Method of notification

7.1 All notifications given by the Parties on the basis of the Contract must be in writing.

7.2 Oral communications, undertakings or agreements have no legal force unless confirmed in writing.

7.3 ‘In writing’ is understood to include ‘electronically’, provided:a. the notification can be consulted by the addressee;b. the authenticity of the notification is sufficiently guaranteed; andc. the identity of the sender can be determined with sufficient certainty.

Article 8 Confidentiality

8.1 The Contractor will not disclose in any way any information that is provided by the Purchaser or that is made known to it or comes to its knowledge, which it knows or may reasonably suspect to be confidential, except in so far as it is compelled to disclose such information under a court ruling.

8.2 The Contractor will pass-on the duty of confidentiality referred to in this article on all staff or sub-contractors it engages in the performance of the Contract and will ensure that this duty is observed.

8.3 The Contractor will not issue press releases or make other public statements about the Contract except with the prior consent of the Purchaser.

8.4 If the Contractor breaches its duty of confidentiality, the Purchaser may impose a penalty, as laid down in the Contract. Payment of the penalty, which is payable forthwith, does not discharge the Contractor from its liability for indemnifying any loss caused by the breach.

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IV FINANCIAL PROVISIONS

Article 9 Prices

9.1 Unless agreed otherwise in writing, the price(s) agreed for the Works include the costs of transport, taxes, import duties, other levies, insurance, packaging costs, incidental services, disposal costs and any assembly or installation costs.

9.2 The prices for the Works are fixed, unless the Contract specifies the circumstances that may lead to a price adjustment and the manner in which such an adjustment should be made.

Article 10 Invoicing and payment

10.1 The Contractor will invoice the Purchaser for the delivered Works at the agreed prices. The Contractor will send the invoice to the address specified by the Purchaser, stating the date and number of the Contract and other details requested by the Purchaser.

10.2 The Contractor will send the invoice in hard copy so that it can be received and processed in accordance with the specifications issued by the Purchaser.

10.3 The right to payment arises upon Delivery of agreed milestones or after Delivery of the Works, unless the Contract provides otherwise. The Purchaser will pay the price for the delivered Works within 30 days of receiving the invoice if it satisfies the provisions of the Contract. If the Purchaser fails without good reason to pay Contractor’s invoice within this period, it will be liable to pay the Contractor interest at the Lending Rate of the Central Bank of the Solomon Islands applicable on the date that payment was due. The Contractor is not entitled to the payment of interest unless the invoice in question satisfies the provisions of paragraph 1, The Purchaser has the right to offset invoice amounts owed against amounts that the Contractor owes the Purchaser.

10.4 The Contractor will withdraw retention payment from the Contractors milestone payments. At the Acceptance of the Works, 50% of the accumulated retention payments will be released to the Contractor and the remaining retention payment will be released after satisfactory performance during the Defects Liability Period.

10.5 Payment of an invoice by the Purchaser does not recognize that the Product is in conformity with the guarantees given in accordance with article 4.

10.6 In case payment is subject to SIG tax law, all taxes applicable will be deducted from the invoice before payment.

Article 11 Advance

11.1 If it has been agreed that, for the purpose of performing the Contract, the Purchaser should make an Advance Payment prior to the start of the Works, the Contractor will issue the Purchaser with an Advance Payment bank guarantee in advance of making the payment to the Contractor.

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This Advance Payment bank guarantee issued by the Contractor will cover the value of the Advance Payment. The Purchaser is not required to pay any of the cost of the guarantee.

11.2 The ‘Advance Payment Guarantee” will be issued by a bank approved by the Purchaser, in accordance with the model attached to the Standard Tendering Documents.

11.3 The Purchaser may allow the Contractor to claim Milestone payments and allow an offset of the Advance Payment to the milestone payments.

V NON-PERFORMANCE AND DISSOLUTION

12. Penalty

12.1 If the Works has not been delivered within the time limit agreed, the Contractor will owe the Purchaser an immediately payable penalty of 0.1% of the price of the Works in question for every day the failure persists, subject to a maximum of 10% of that price. If Delivery has become permanently impossible for reasons other than force majeure, the Contractor will immediately be liable for the full penalty of 10% of the price of the Product in question.

12.2 The penalty is payable to the Purchaser without prejudice to all its other rights or claims, including:a. its right to demand that the Contractor fulfil its agreed obligation to deliver the Works (in so far as this has not become permanently impossible);b. its right to compensation.

12.3 The penalty will be set off against the amounts owed by the Purchaser, irrespective of whether the rights to such amounts have been assigned to a third party.

Article 13 Non-performance

13.1 If the delivered Works or the equipment incorporated into the Works does not comply with the guarantees referred to in article 4, the Purchaser may demand that the Contractor repair or correct the Works. The associated costs will be borne by the Contractor.

13.2 If, after receiving a written demand from the Purchaser, the Contractor fails to comply, within the period stipulated therein, with a requirement as referred to in paragraph 1, the Purchaser has the right, without prior recourse to the Courts, to choose between:a. replacement of the Contractor or replace/repair of the Equipment incorporated into the Works by a third party at the Contractor’s expense;b. replace the Contractor or return of the Equipment incorporated into the Works at the Contractor’s expense and risk and dissolution of the Contract in accordance with the provisions of article 16 and, in consequence, crediting of however much of the purchase price has already been paid for the Works in question.

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13.3 The provisions of paragraphs 1 and 2 do not affect other rights and claims that the Purchaser may derive from non-performance.

Article 14 Liability14.1 A Party who fails to meets its obligations is liable to the other Party for any loss incurred by the other Party.

14.2 The Contractor indemnifies the Purchaser against any third-party claims for damages resulting from a failure as referred to in paragraph 1.

Article 15 Force majeure

15.1 In the event of temporary force majeure, the Contractor will immediately notify the Purchaser in writing after the circumstances bringing about force majeure have occurred, stating the cause of the force majeure. The Purchaser then has the right to choose between:

a. allowing the Contractor to defer compliance with its obligations under the Contract for a reasonable period of up to four weeks. If the Contractor is still unable to fulfil its obligations under the Contract when this time limit expires, the Purchaser has the right to dissolve the Contract with immediate effect out of court, without being obliged to pay compensation or any costs to the Contractor;

or

b. dissolution of the Contract with immediate effect out of court, without being obliged to pay compensation or any costs to the Contractor.

15.2 In the event of long-term force majeure on the part of the Contractor, the Contractor will immediately notify the Purchaser and the Purchaser has the right to dissolve the Contract with immediate effect out of court, without being obliged to pay compensation or any costs to the Contractor.

15.3 The term ‘force majeure’ is in any event understood not to include: staff shortages, strikes, staff illness, shortages of raw materials, transport problems, breach of obligations by Contractors, failures in the Contractor’s production process and liquidity or solvency problems on the part of the Contractor, or failures on the part of third parties engaged by the Contractor.

Article 16 Dissolution

16.1 Without prejudice to the other provisions of the Contract, either Party may dissolve the Contract in full or in part out of court by written notice, without being obliged to pay any compensation to the other Party, if the other Party is in default or compliance is temporarily or permanently impossible.

16.2 In the event of force majeure, the Purchaser has the right to dissolve the Contract in accordance with the provisions of article 15.

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16.3 The Purchaser may dissolve the Contract with immediate effect out of court by written notice, without being required to send any demand or notice of default, and without being obliged to pay the Contractor any compensation, if the Contractor applies for or is granted a provisional or definitive suspension of payments, files for bankruptcy, is declared bankrupt, if its business is wound up, if it ceases trading, if a substantial proportion of its assets are seized, if it is deemed on any other grounds to be no longer capable of fulfilling its obligations under the Contract, if bribery or conflicts of interest as referred to in article 21 occur, or if the Contractor undergoes a merger or division.

16.4 If the Contract is dissolved, the Contractor will repay the undue amounts already paid to it by the Purchaser. If the Contract is partially dissolved, the Contractor is obliged to repay only the payments relating to the dissolved part.

Article 17 Retention of right to demand compliance

17.1 If one of the Parties fails to demand compliance with any provision within a time limit set by the Contract, this will not affect its right to demand compliance at a later date, unless the Party in question has expressly accepted the non-compliance in writing.

VI MISCELLANEOUS

Article 18 Documentation

18.1 The Contractor will provide the Purchaser with clear, adequate “as build” drawings of the Works as finally implemented and full documentation, drawn up in English or another agreed language, on the characteristics and functionalities of the Equipment included into the Works.

18.2 The Purchaser has the right to publish and reproduce the Documentation solely for the users envisaged by the Contract.

18.3 The Contractor indemnifies the Purchaser against claims that third parties might enforce on the ground of a copyright accruing to them in relation to the Documentation.

Article 19 Assignment of rights and obligations under the Contract

19.1 Neither Party is entitled to transfer rights and obligations arising from the Contract to third parties without the written consent of the other Party. The other Party will not withhold its consent without reasonable grounds. It may attach conditions to its consent.

19.2 Paragraph 1 does not apply to the establishment of limited rights, such as the right of pledge.

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Article 20 Insurance

20.1 The Contractor has taken out and will retain adequate insurance cover for business related liability, including 3rd party liability, Workmen’s Compensation, as identified in the SCC.

20.2 At the Purchaser’s request, the Contractor will immediately present either the original or a certified copy of the policies and proof of the payment of premium for the insurance referred to in paragraph 1, or a statement from the insurer to the effect that the insurance exists. The Contractor will not terminate or alter the insurance contract without the Purchaser’s prior written consent. The Contractor has no right to change the insured sum to the Purchaser’s disadvantage without the Purchaser’s prior written consent. The insurance premiums owed by the Contractor are deemed to be included in the agreed prices.

20.3 The Contractor assigns to the Purchaser in advance all rights to the payment of insurance proceeds as referred to in paragraph 1, in so far as such proceeds relate to damage for which the Contractor is liable to the Purchaser under the Contract. The Contractor is obliged to notify its insurance company in writing of this assignment and to send a copy of this written notice to the Purchaser, without prejudice to the Purchaser’s right to notify the insurer itself. Any insurance proceeds paid directly by the insurer to the Purchaser will be deducted from the amount of compensation the Contractor is required to pay to the Purchaser in respect of the insured event.

Article 21 Bribery and conflicts of interest

21.1 The Parties will not offer to each other or to third parties, or ask for, accept or obtain a promise of, from each other or third parties, whether for themselves or for any other Party, any gift, reward, compensation or benefit of any form whatsoever if this could be construed as constituting an illicit practice. Such a practice may constitute grounds for dissolving the Contract either in full or in part.

21.2 If it transpires that one of the Purchaser’s subordinates was in the Contractor’s employment, regardless of whether or not such employment was paid, during the formation of the Contract, and that the Purchaser was not informed of this prior to the signing of the Contract, the Purchaser may dissolve the Contract with immediate effect out of court, without being required to give any notice of default or to pay any compensation.

Article 22 Invalidity

22 If one or more provisions of these General Contract Conditions or the Contract are found to be invalid or are nullified by a court, the remaining provisions will retain their legal force. The Parties will consult on the former provisions in order to make alternative arrangements. The alternative arrangements must not undermine the purport of these General Conditions for the Execution of Works or the Contract.

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Article 23 Follow-up order

23 The Contract does not entitle the Contractor to any follow-up orders.

Article 24 Long-term obligations

24 Provisions which by their nature are intended to persist after the Contract has been performed will remain in force after the expiry of the Contract. They include the provisions on: guarantee (article 4), confidentiality (article 8), non-performance (article 13), liability (article 14), termination (article 16.4), documentation (article 18), assignment of insurance proceeds (article 20.3), and disputes and applicable law (article 25).

Article 25 Disputes and applicable law

25.1 Any dispute between the Parties in relation to the Contract will only be submitted to the competent Court of the Solomon Islands, unless the Parties agree an alternative means of dispute resolution.

25.2 The Contract is governed by the laws of the Solomon Islands.

Article 26 Final provisions

26.1 Any chanes from this Contract are binding only if they have been expressly agreed by the Parties in writing.

26.2 Any written or oral agreements previously made by the Parties about the order(s) placed under this Contract for the Delivery of the Product will be nullified by the signature of the Contract.

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3 SECTION 5 - SPECIAL CONDITIONS OF CONTRACT

The following Special Conditions of Contract shall supplement the General Conditions for the Execution of Works for the Government of the Solomon Islands. Whenever there is a conflict, the provisions herein shall prevail over those in General Conditions for the Execution of Works (GCC). The corresponding clause numbers in the General Contract Conditions are indicated in below paragraphs. Where sample provisions are furnished, they are only illustrative of the provisions that the Contractor should draft specifically for each Works contract.

GCC Article No. Particulars

1. Definitions

1.1 a. THE EMPLOYER IS:

MINISTRY OF HEALTH AND MEDICAL SERVICESP.O.BOX , HONIARACHINA TOWN

b. THE CONTRACTOR:(insert name of contractor)

c. THE LOCATION SITE IS:(NEW NRH RELOCATION SITE-GILBERT CAMP)

1.2 THE CONTRACT MANAGER IS:

National Infrastructure ManagerMinistry of Health and Medical ServicesPO Box 349HoniaraSolomon Islands

1.3 THE TENDER ADMINISTRATOR IS;Procurement ManagerProcurement UnitPO Box 349HoniaraSolomon Islandse-mail: [email protected]

2. Delivery of the Works

2.1 The construction works shall be completed within 120 calendar days or 4 months of the commencement of the Contract.

The Defects Liability Period shall be three months, for quality of workmanship, from the date of acceptance of the Works.

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3. Guarantee

3.1 The Contractor shall, in addition, comply with the performance as specified in the Contract. If for reasons attributable to the Contractor these guarantees are not attained in whole or in part, the Contractor shall, at its discretion, either make such changes, modification, and/or additions to the Works or any part thereof as may be necessary in order to attain the contractual guarantees specified in the contract at its own cost and expense

4. Inspection 4.1

Inspection and tests by the Employer or 3rd party in name of the Employer regarding the Execution of the Works and the quality levels applied to may be implemented as follows:The time limit for inspection and quality assurance may be undertaken at all times during the Execution of the Works. There is no need for the Employer or their representative to announce their inspection beforehand.

5. Contacts 5.1 THE EMPLOYER’S AUTHORIZED REPRESENTATIVE FOR THIS CONTRACT IS;(insert name of authorised representative)

THE CONTRACTOR’S AUTHORIZED REPRESENTATIVE IS:(insert name of contractor’s representative)

6. Prices 6.1 The Contract price is fixed for the duration of the Contract.6.2 Variations of the Contract price may be granted by the Employer provided

the request for variation is made prior to the work being undertaken, the variation is assessed by the Employer to be necessary and the price quoted is reasonable.

7. Payment 7.1 Payment for Works carried out under this contract shall be made in SBD. The Contractor is to submit a claim for works completed. The Project Manager is to inspect the works and if satisfied that the work is complete and to reasonable standard will authorise payment of the Contractor’s claim.If there is a difference between the assessed works completed and the claim amount the Contractor is to adjust the claim to match the value of the completed works.Progressive payments are stated in the Payment Schedule as presented below:

Payment no.

Percent Milestone description Milestone Amount

Actual payment Amount

Payment 1 20% Mobilization of labor, materials, tools, and site establishment & set up, & UXO clearing commences

Payment 2 35% Marking of Fence & footing aligning, clearing, UXO clearing, pad footing excavation, Purchase

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of galvanize steel and cleats

Payment 3 30% Steel cutting, pressing drilling and fabricating, Fencing post setting and concrete pouring. Installation of running wires, fencing, and gates

Payment 4 10% Fixing in place of chain link fencing, fixing of 3 strand barbed wire over fencing, Put up sign posts

Payment 5 5% Work done, Practical completion inspection, acceptance of works, & chart away all rubbish and Demobilization

Total 100%

7.2In case payment is subject to SIG tax law, the latest information on the relevant withholding taxes and other payables are to be found at the website of the Inland Revenue Department: http://www.ird.gov.sb

8. Advance Payment

8.1 Contractors may claim an Advance Payment of no more than 20% of the contract works amount. Contractors shall be required to submit a Bank Guarantee for the amount of the Advance Payment and the amount advanced will be recovered from the next two scheduled payments. Alternatively, the first scheduled payment shall be the Mobilization Payment which shall be paid after the project has mobilized, materials have been delivered to site and work is ready to commence.

9. Penalty (Liquidated Damages)

9.1 Applicable rate for the Liquidated damages is: 0.1% per day. [Applicable as per the nature of the Works. Applicable maximum shall not exceed ten (10) precent of the delayed Works Contract Price.]

10. Contractors Liability

10.1 Notwithstanding Article 14.1 of the GCC, the Contractors liability is twice the Contract value as stated in the Contract between Employer and Contractor.

11. Insurances 11.1 Contractor shall provide with their tender the following proof of insurance:- Workmen’s Compensation As required by SI Law- Third Party Liability SBD 2,000,000- Equipment for use in Project Replacement Value-The Contractor shall, prior to commencing the Works, effect and thereafter

maintain insurances in the joint names of the Parties:

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a) for loss and damage to the Works, Materials, Plant and the Contractor's Equipment,

b) for liability of both Parties for loss, damage, death or injury to third parties or their property arising out of the Contractor's performance of the Contract, including the Contractor's liability for damage to the Employer's property other than the Works, and

c) for liability of both Parties and of any Employer's representative for death or injury to the Contractor's personnel except to the extent that liability arises from the negligence of the Employer, any Employer's representative or their employees.

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SECTION V - PROJECT REQUIREMENTS

Construction of Link-Type Fencing Works, and Unexploded Ordnances (UXO) Clearance and Boundary Survey at the Hospital Relocation Site (above Gilbert Camp), Honiara.

Background

The Government of Solomon Islands through the Ministry of Health and Medical Services is embarking on the development of the Solomon Islands’ new National Referral Hospital which has been earmarked to be built in Honiara, above Gilbert Camp, east of Honiara. One of the initial activities for the site confirmation is to fence (along with sign-posts and notice boards) the relocation site’s boundary. Funding for this activity will be provided under the Ministry Health & Medical Services’ 2018 Tertiary Health Care Services budget. We are seeking qualified fencing works firms to tender for the various works for Ministry of Health & Medical Services’ new National Referral Hospital’s relocation site above Gilbert Camp, East Honiara. The firm must be able to provide a link-type fencing along a 500m length on the south-ward and half western boundaries, UXO clearance and boundary Survey of the total 128 ha site boundary, and design-construct-install direction sign-posts and notice boards as specified.

1. Qualification of Firm

The perimeter fencing, UXO and Survey works firm will be selected based on merit (relevant qualifications and experiences) and their capabilities in the various works components. The minimum qualifications required are: a) Firm currently registered with the SIG Company Haus.b) Firm must have a valid business license from HCC to engage in such Servicesc) Have at least 3 years relevant experiences in this nature of works. d) Proven ability to provide similar construction works of greater than SBD$1,000, 000 and

financial capacities.

2. Scope of Assignment

The firm will undertake clearance and construction of link-type fencing along a 500m length north-ward boundary to the half of western boundary of the relocation site plus the UXO clearance and boundary survey works on the marked sites, in carrying out the various works, it is envisaged that the constructions firm shall undertake, amongst others, the following activities:

1. Familiarize with the project site for the construction of the link-type fencing, UXO and survey works and to consult with relevant authorities and stakeholders during the design stages.

5. Expected Outputs and Reporting

The winning firm will be contracted by the SIG, through Ministry of Health & Medical Services. On a day to day basis, the consulting firm shall liaise with the Project Manager of the infrastructure unit, Ministry of Health & Medical Services, HQ at China town. The Hospital Development Project of the Ministry shall provide the following:

a) Facilitate access to the relocation site,b) Supply a hard copy map of the relocation site,c) Assist the contractors surveyor to identify the boundary pegs and the initial

boundary portion to be fenced and OXO works, within the boundary,d) Liaise with other stakeholders for ease of work at the site,e) Certification of Consultant progress claims and making payments.

6. Schedule Programme

DESIGN BRIEFThe proposed fencing for the new National Referral Hospital site are necessary for public awareness so as to appreciate the importance of the national project, and to curb illegal settling as it becomes a social dilemma in and around the capital, Honiara.No doubts this project will improve the general livelihood of all citizens in terms of quality medical services with new medical facilities and Infrastructure.Given below are the spatial requirements for design, construction and installation for fencing UXO clearance and boundary survey works.Notice Board & Sign-post Specifications Link-type Fencing:Refer to attached drawings

PROJECT LOCATIONS

The project is located at Gilbert Camp, in East Honiara. Refer to Appendices for detailed locations and maps.

PROGRAM

The Project Program is expected to have the following milestones:

1. Contract Award: 2. Works Commence: 3. Works Period: 4. Works Complete:

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The Tenderer is to submit a works program with the Tender Submission. The works program is to be submitted in Gantt Chart format showing the main tasks, resourcing and linkages.

SPECIFICATIONS

The Fencing and UXO Works Specification is included in APPENDIX E.

QUALITY

The Contractor is to submit an Inspection and Test Plan (ITP) for the project that includes quality checks and signoffs. The ITP should include, as a minimum, all of the following items. A MEHRD ITP template is to be used and filled out by the contractor prior to commencing works.

Serial Item Comments1 Materials purchase

1.1 Galvanise steel Galvanise steel for posts to meet specification1.2 Concrete Portland cement, meet specification1.3 Concrete mixing on site Water for concrete mixing on site must be clean

water without sediments, sodium, or brackish water or similar and meets specification

1.4 Sand and aggregate Suitable for concreting. No coral sand1.6 Other materials meet specification

2 Set-Out As per drawingsAs approved by Client/ Agent

3 Safety controls In place prior to worksMaintained during works

4 Erosion and sediment controls

In place prior to worksMaintained during works

5 Excavation As per drawingsConfirm subgrade with Project Manager

6 Formwork for foundation works

As per drawings and specificationCheck cover and specs in pre-pour inspection

7 Concrete test results As per drawings and specification (25 MPa)Perform a slump test

8 Site clean-up The site is tidy and all waste has been removed to an approved area

9 Demobilisation All works are complete and the contractor has completed all items of the Contract

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PROJECT ADMINISTRATION

Insurance. The Contractor is to have insurance prior to commencing works including:

General liability

Workers compensation

If the contractor does not provide evidence of insurance within 14 days the contract may be terminated.

Pre-Start Meetings. A prestart meeting may be held at the site prior to the commencement of the project works. The objective of the prestart meeting is to confirm the project outcomes, responsibilities and relationships for the project. Attendees at the meeting are to include representatives of the, contractor and MHMS.

Project Meetings. Project meetings may be held as required at the request of the Employer or the Contractor.

Invoices. Invoices are to be presented to the Employer’s Representative / Project Manager whenever work associated with a milestone payment has been completed. Proof of completion of the milestone in the form of photographs showing the completed work that has been completed must accompany the invoice. Invoices received for work that has not been completed will be rejected.

Access To Services. The Contractor is responsible for the provision of water and electricity and other services for the works.

Work Hours. Work hours are generally to be 7:30am to 6pm Monday to Friday. Work hours on the weekend will be dependent on the contractor.

Access to the Work Space. The access to the work space is shown in the appendices. Tenderers are to make themselves aware of the access conditions for the fencing works.

Toilet. Generally the contractor has to put up a temporary toilet for its workers as per Health and Safety at work labour laws and it has been provided for in the provision of the preliminary column.

MINIMUM HEALTH AND SAFETY REQUIREMENTS

The contractor is responsible for ensuring a safe site from the start of the project through to completion.

1. Personal Protective Equipment (PPE)

- Boots: must be worn when operating heavy equipment and tools that are dangerous. However it is best to wear covered shoes, preferably steel cap boots, always on site.

- High Visibility (HV) clothing: HV jacket or vest must be worn at all times- Hard hat: To be worn when working below other works (eg under cranes, in a two

storey building)- Hearing protection: Used when operating noisy equipment

2. Site setup

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- Fencing: Contractor is to separate construction area from public using fencing or barrier tape. The site should be a distinct work area isolated from the public

- Signage: Contractor to erect warning signage at work site. A project signboard is to be installed at the site entry at the commencement of works.

- Access: Site must have a designated entry and exit point. The entry and exit point should be located to provide minimal disruption to the public.

- Authorised personnel: Only authorised personnel allowed on site – appropriate signage to communicate this

- First aid kit: must be on site- Evacuation plan: An emergency plan must be in place and made known to all on site- Storage: Materials stored away from water ways, and thieves- Waste: All waste is to be collected and moved to a location identified as a waste

disposal area. All waste is to be buried and/or burnt as approved by the Project Manager or principal

3. General requirements

- Plant/machines: Must all have current licences. Vehicles are to be operated safely and only by licenced drivers.

- Ladders: Must be in good condition and for industrial use- Hand/power tools: Tools on site serviceable and adequate for the task/job carried

out

- Drugs and Alcohol: No smoking, alcohol consumption or chewing of betel nut is permitted by the contractor or staff.

- Electricity: Any works that involves the use of electricity, including temporary power during works, is to be carried out be a suitably trained and certified electrician.

- Child Protection: No child is to be alone with a worker and this is to be monitored by contract manager.

4. Hazard Controls/Checks

The contractor must put controls in place to eliminate, isolate or minimise all hazards. General hazards include;

- Children - General public- Heavy plant (trucks reversing, excavators)- Deep excavations- Falling objects - Working at height

ENVIRONMENTAL

Environmental measures for the project are to include:

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All waste is to be removed from site and disposed of as per Council requirements. No waste is to be burnt on site Protective measures must in place to ensure that no run off from the site goes into

nearby waterways. Any spill of chemicals, diesels or hazardous materials are cleaned up immediately. All hazardous materials are stored in a safe place, away from the reach of children

and in a way that spillage will not harm the environment.

SUBSTITUTIONS

When item names or type and/or models of materials or equipment and their equivalents are indicated in the Combined Specification, Schedule of Activities and detailed prices per item, or on the drawings, Tenderers shall allow for such quality of items by the most superior specification.

Should the successful Contractor prior to construction wish to offer any substitutes in goods, materials, workmanship or method he shall seek approval from the Project Manager in writing for any such substitution, giving technical information certifying that the particular item is of equal or better quality and effectiveness than that specified, and the saving of cost to the Principal. In the absence of the Project Manager’s written approval, no substitute will be accepted. The Project Manager in conjunction with the Employer shall have the sole right of final determination on the use of the substitution.

HANDOVER AND COMPLETION

Upon reaching completion of the project works the contractor is to inform the Project Manager. Defects inspections are to commence at least two weeks prior to the programmed handover date. The Contractor must notify the Employer’s representative that the work is complete and to request a defects inspection.

A joint inspection involving the Project Manager and Contractor’s representative will be carried out to confirm any outstanding works and/or defects. If the project works comply with the contract drawings, documentation and specification then a Certificate of Completion will be issued. After issue of the Certificate the contractual conditions will be enacted regarding return of guarantees and commencement of the Defect Liability Periods and Warranties.

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4 SECTION 7 - TENDER FORMS

FORM OF TENDER[The Tenderer shall replicate and fill in and submit this Tender form with the Tender].

[date]

Contract Identification No: [insert number]Invitation for Tender No: [insert number]

To: ____________________________

Having examined the Tender Documents we offer to execute the contracat CTB C……..(insert name of tender) in accordance with the GCC accompanying this Tender for the Contract Price of [ SBD insert amount in numbers.], [insert amount in words] Solomon Island Dollars.

This Tender and your written acceptance of it shall constitute a binding Contract between us. We understand that you are not bound to accept the lowest or any Tender you receive.

We hereby confirm that this Tender complies with the Tender validity of ……… days.

We, including any subcontractors or Contractors for any part of the Contract, have nationalities from eligible countries in accordance with ITT Clause 1.4;

We have no conflict of interest in accordance with ITT Clause 1.5;

Our firm, its affiliates or subsidiaries—including any subcontractors or Contractors for any part of the contract—has not been declared ineligible by SIG, or under the SIG’s country laws or official regulations, in accordance with ITT Sub-Clauses 1.4

Commissions or gratuities, if any, paid or to be paid by us to agents relating to this Tender, and to contract execution if we are awarded the contract, are listed below:

Name and address of agent Amount and Currency

Purpose of Commission or gratuity

(if none, state “none”)

Authorised Signature: ______________________________

Name and Title of Signatory:

Name of Tenderer:

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TENDER-SECURING DECLARATION

[The Tenderer shall replicate and fill in this form in accordance with the instructions indicated in brackets.]

Date: [insert date]Contract Identification No: [insert number]Invitation for Tender No.: [insert number]

To: ____________________________

1. We understand that, according to your conditions, tenders must be supported by a tender-securing declaration.

2. We accept that we shall be suspended from being eligible for tendering in any contract with the Purchaser for the period of time of ………months starting on the date of tender closing if we are in breach of our obligation(s) under the tender conditions, because we:

(a) have withdrawn our Tender during the period of tender validity specified by us in the Tender Submission Sheet; or

(b) do not accept the correction of errors in accordance with the Instructions to Tenderers (hereinafter “the ITT”) of the Tender Documents; or

(c) having been notified of the acceptance of our Tender by the Purchaser during the period of tender validity, (i) fail or refuse to execute the Contract Form, if required, or (ii) fail or refuse to furnish the performance security, in accordance with the ITB.

3. We understand this tender securing shall expire if we are not the successful tenderer, upon the earlier of (i) our receipt of a copy of your notification to the Tenderer that the tenderer was unsuccessful; or (ii) twenty-eight days after the expiration of our tender.

4. We understand that if we are a JV, the Tender Securing Declaration must be in the name of the JV that submits the tender. If the JV has not been legally constituted at the time of tendering, the Tender Securing Declaration shall be in the names of all future partners as named in the letter of intent.

Signed [insert signature(s) of authorised representative] In the Capacity of [insert title]

Name [insert printed or typed name]

Duly authorised to sign the tender for and on behalf of [insert authorising entity]

Dated on [insert day] day of [insert month], [insert year]

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PENDING LITIGATION AND ARBIRATION[The Tenderer shall replicate and fill in this form in accordance with the instructions indicated in

brackets.]

Date: [insert date]Contract Identification No: [insert number]Invitation for Tender No.: [insert number]

To: ____________________________

[Delete required sentence]We confirm that we and all partners (JV, subcontractors) have NO pending litigation or arbitration.orBelow is a description of all pending litigation and arbitrations involving the tenderer and/or JV partners (including subcontractors).

Pending Litigation and ArbirtationYear Matter in Dispute Value of Pending Claim

Signed [insert signature(s) of authorised representative] In the Capacity of [insert title]

Name [insert printed or typed name]

Duly authorised to sign the tender for and on behalf of [insert authorising entity]

Dated on [insert day] day of [insert month], [insert year]

36

PRICE SUMMARY SHEET

NEW NRH SITE FRONT PERIMETER FENCING

Ministry of Health and Medical ServicesSUMMARY

Item Description Qty Unit Rate $ (AMT)

A Amount of Preliminaries and General

B Amount of Excavation and Site Clearing

C Amount of Concrete Work

D Amount of Metal Works

E Amount of Painting

F Amount of UXO Clearance & Survey

G Sub-total;

H Amount for Labour; *(This amount is to be calculated on the sum of items B to F)*

40%

I Overhead cost, Transport & Profit Margin; 25%

J Grand Total

AMOUNT OF PROJECT SBD$

______________________________________

Tenderer's signature

37

BANK GUARANTEE FORM FOR ADVANCE PAYMENT

The Tenderer shall fill in and submit this Tender form after award, for inclusion in Contract.

Date:

To: [name of Employer]

[address of Employer]

[name of Contract]Dear Sirs;In accordance with the payment provision included in the Special Conditions of Contract, to provide for advance payment, [name and address of Contractor] (hereinafter called “the Contractor”) shall deposit with [name of the Employer], The Solomon Islands Government (hereinafter called “the Employer”) a bank guarantee to guarantee his proper and faithful performance under the said Clause of the Contract in an amount of [amount of guarantee in figures and words in Solomon Islands Dollars].

We, the [name of the bank], as instructed by the Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and not as surety merely, the payment to the Employer on his first demand without whatsoever right of objection on our part and without his first claim to the Contractor, in the amount not exceeding [amount of guarantee in figures and words in Solomon Islands Dollars].

We further agree that no change or addition to or other modification of the terms of the supply of Goods to be performed thereunder or of any of the Contract documents which may be made between the Employer and the Contractor, shall in any way release us from any liability under this guarantee, and we hereby waive notice of any such change, addition, or modification.

This guarantee shall remain valid and in full effect from the date of the advance payment under the Contract until the Employer receives full repayment of the same amount from the Contractor.

Yours truly,Signature and seal of the Bank___________________________________________________________________[name of Bank]__________________________________________________________________[address]__________________________________________________________

38

QUALIFICATION INFORMATION[The Tenderer shall replicate, fill in and submit this form with the Tender].

MANDATORY QUALIFICATION CRITERIA1 Proof of Tenderer Eligibility – MANDATORY

Constitution or legal status of Tenderer [attach copy]Place of registration : ………………………..Principal place of business : ………………………..

Power of attorney of signatory of Tenderer : [attach]

Attach copy of documents:Registration Certificate attached Attached? Yes/NoIRD Tax Identification Number Letter attached Attached? Yes/NoBank Account details attached Attached? Yes/No

2 Proof of Technical and Financial Competence - MANDATORY

1. Have earned annual gross sales, in building construction, of at least twice the total tender price, in any year, in the last three years.

Total annual volume of works undertaken in the last there years, in SBD:

2018 …………………

2017 …………………

2016…………………

If requested, provide financial statements that demonstrate the availability of liquid assets, net of outstanding contractual commitments, of at least 50% of total tender price; or provide copies of letter of support from bank, credit line facility or financier.

If awarded the successful tenderer must provide copies of insurance including Worker’s Compensation and Third Party Liability.

Names, addresses contact details of bank that may provide references if contacted by the Purchaser.…………………………………………………………………………………………………………………………………………………………………………………………………………

39

SELECTION CRITERIA Tenderer’s respondSelection Criteria #1

Years of relevant company experience

Have successfully completed at least minimum of two similar ‘works’ contracts in terms of technical requirements in similar delivery sites and conditions as the Solomon Islands in the last Three (3) years (to comply with this requirement, Services contracts cited should be at least 70 percent complete)

Project Value Completion date Client and referee and contact details

Selection Criteria #2

List of construction equipment

Provide comprehensive list of construction tools and equipment owned by the contractor for use on the project using the following template.

Name Purpose Contract value1 SBD$2 SBD$3 SBD$4 SBD$5 SBD$6 SBD$7 SBD$

40

Total SBD$Selection Criteria #3

Experience with government funded and donor funded projects

List below the names of projects and their values undertaken for SIG or other government organisations including Australian Government funded related projects or their support organisations. Add attachments if space does not allow. Be prepared, if asked, to provide referees that MHMS can contact in regard to any of these.

Title Type of work Contract value1 SBD$2 SBD$3 SBD$4 SBD$5 SBD$6 SBD$7 SBD$


Relevant education and training

Attach list of all staff. For key staff outline their role in this project, CVs and their formal qualifications, their relevant experience, particularly on projects mentioned in Selection Criteria #1.

Minimum: Must include the Project Manager’s and the Site Manager’s experience and CV and qualifications.

Attach copies of CVs and qualifications. Attached? Yes/No


Work Experience

Evidence to demonstrate that earning in annual gross sales, in building

41

construction, at least twice the total tender price, in any year, in the last three years

Provide list of current projects and their value, and if any of your proposed staff will be working on them, and is so, when they will be released for this project


Site report

Provide a detailed site report demonstrating that a site visit had been carried out and risks of the project understood with mitigation plans

Attached? Yes/No


Workplan

Project schedule Gantt Chart format showing how the works will progress to completion within the timeframe required in SCC Item 14

This should include a brief description of your approach to each stage and equipment to be used.

Be prepared to discuss if you are called to a tender interview.

Attached? Yes/NoAdditional Requirements

Tenderers should provide any additional information required in the ITT.Any additional information that would support the tender

42

43

HECKLISTCheck that you have included all the documents in your tender response:Send copies only, not originals of items 2c, 4c- 4f1. Mandatory Requirement

2. One original (marked “ORIGINAL”) and the one copy (marked “COPY”) of the tender in accordance with ITT 3.13

Yes No

3. A completed Tender Price Summary Form Yes No

4. A completed Tender Form signed by authorised signatory Yes No

5. A completed Tender Securing Declaration signed by authorised signatory

Yes No

6. A completed power of attorney of signatory of tenderer (if not the owner)

Yes No

7. Certificate of registration as business under SIG laws; Yes No

8. Tax Identification Number (TIN) certificate issued by the Internal Revenue Division of MOFT;

Yes No

9.A list of all pending litigating and arbitration involving the tenderer or letter to MHMS declaring the tenderer has no pending litigation and arbitration.

Yes No

10. Qualification requirements

Evidence of having successfully completed at least two similar ‘supply, deliver and install contract’ in terms of technical requirements in similar delivery sites and conditions as the Solomon Islands in the last five years.

Yes No

Evidence of having earned an annual gross revenue, in similar works, worth at least twice the total tender price, in any one given year in the last five years.

Yes No

2016 and 2017 financial statement or evidence of bank credit line

Yes No

Technical Proposal

Business profile including a general description of business plans and objectives, missions, management, ownership.

Yes No

Approach to Works Program (Section IV) – including milestones, methodology and assumptions using a Gantt Chart.

Yes No

Quality plan for works. Yes No

Project methodology – a description of how the project will be implemented.

Yes No

Team structure and CVs of the principles of the company and the Construction Manager for the works.

Yes No

References for similar engagements in last 5 years Yes No

44

HECKLISTCheck that you have included all the documents in your tender response:Send copies only, not originals of items 2c, 4c- 4f

Financial Proposal

Priced Bill of Quantities (Section IV – Appendix D) Yes No

Evidence of financial capacity including financial statements, bank statements and or credit line facilities

Yes No

Bank Guarantee for Advanced Payment (Section III) Yes No

Alternate proposals – description and pricing (consistent with format in Section VI)

N/A

Section III: Qualification Information (any additional to above as defined in Section III )

Yes No

All other forms included with ITT (any additional as defined in Section I) Yes No

45

APPENDIX A:

LOCATION OF SITE

LOCALLITY MAP

46

SITE PLAN

Legend:

In Red, Phase 1 & 2 fencing 1,500m (done) In green dotted yellow, Phase 3 fencing 500m (this tender) In Blue, Phase 3 fencing (not yet)

47

SITE DETAIL AND LAYOUT

The Contractor is required to liaise with the Client’s project manager to determine the proposed site boundary for the fencing and UXO. If the proposed site location poses concerns regarding construction the Contractor is required to contact the Director, Facility Manager, NRH, at the MHMS to clarify the issues prior to commencement of construction.

SCOPE OF WORK

The scope of work for this tender/contract Lot/package is defined in the Design Drawings (refer to Appendix D) and the Technical Specifications (refer to Appendix E). The scope of work includes:

The construction of a 500m perimeter fencing UXO clearing of 3,000m2 area along the fencing perimeter Technical Specifications

(Appendix D) Fabrication and installation of the fence.

Note: A Bill of Quantities (Appendix F) is provided to assist the Contractor to determine his tender price based on the drawings and the specifications. The contractor is required to refer to the drawings and specifications and transfer the quantity of materials required as indicated in these documents to the Bill of Quantities.

Any items missing from the Bill of Quantities should be added by the Contractor in the spaces provided.

The Bill of Quantities does not form part of the Contract. Therefore requests for variations for items omitted from the Bill of Quantities will not be approved.

48

APPENDIX B: INSERT DRAWINGs

ALL DRAWINGS FOR FENCING IS ATTACHED AS APPENDIX B

49

APPENDIX C: TECHNICAL SPECIFICATIONS

Government of Solomon Islands

Ministry Of Health and Medical Services

Technical Specifications

FENCING AND UXO

NRH RELOCATION SIT, GIRLBERT CAMP

TABLE OF CONTENT

1 INTRODUCTION ……………………………………………………………………… 3

2 GENERAL REQUIREMENTS ……………………………………………………… 4

3 EXCAVATION …………………………………………………………………………. 6

4 CONCRETE WORK ………………………………………………………………….. 7

5 STEEL AND METAL WORK ………………………………………………………. 17

6 CONCRETE MASONRY BLOCK WORK ……………………………………… 19

7 DRAINAGE ……………………………………………………………………………… 39

1. INTRODUCTION

This document covers fencing infrastructure minimum standards and building materials specifications. The infrastructure minimum standards outlines safety, quality, and accessibility for

1.2. LOCATION OF SITES

1.2.1. Urban Areas

Urban locations include areas within the main provincial town district where the supply of water, town power and waste disposal services is easily accessible. Various factors should be considered prior to construction taking place on an urban site, these include the following:

1.2.2. Access to site

Depending on the location of the site and its topography, the site would need to be accessible by foot and some form of transport. Vehicular access to urban sites is more achievable as transport is also easily available.

1.2.3. Existing services

Ensure existing services such as water, power and sewerage is accessible to reach the site. Inform local authorities or service providers to do an investigation of the existing site location and report on site services prior to any construction taking place.

1.2.4. Building contractor

Engage a suitable contractor or local builders with sound building construction experience and background in constructing Chain link fence infrastructure as well as experience in handling local and imported materials. Contractors with experience of handling both concrete and steel materials would be an advantage.

1.2.5. Rural Areas

Rural locations include areas outside of the main provincial town district. It can also include villages and remote island locations. These locations depend merely on the environment and natural resources to provide basic services into the site area. Factors to consider prior to construction taking place on a rural site include the following:

1.2.6. Access to site

In the case for rural sites, depending on the terrain and topography of the particular area, the most common access would be vehicular and/or by foot.

1.2.7. Availability of materials

Access to building materials i.e. steel, sand and gravel etc. is readily available in existing Hardware shops in and around Honiara city. This reduces the time and money spent for a local builder or contractor to transport materials (either imported or local) across to the site.

1.2.8. Local labour

Encouraging local labour on site reduces cost of engaging contractors from town areas. Local labour also utilizes and improves skills of people within the community who already have some form of skills in different trades be it carpentry, plumbing, joinery etc.

1.2.9. Access to reliable water supply

It is necessary to ensure that there is a reliable source of water supply in rural locations which must be accessible and at close proximity to the site before any construction takes place. This is an important factor to consider as it will make construction and mixing cement lot easier.

2. GENERAL REQUIREMENTSThe local builder or Contractor engaged in the project shall be responsible for the following items before construction work is carried out:

2.1. Signage

A sign is to be erected at the entry to the construction site in accordance with the drawing contained in the Appendix to this document.

2.2 Storage of material and equipment

Adequate storage shall be arranged on site to prevent damage, loss or escape of dangerous substances.

2.3. Instalment of Temporary Services (Power, Water and Plant)

The contractor or local builder is to allow for and pay for temporary power. On completion, disconnect temporary power and other services and clear away all trade residues. If power is not available the Contractor shall arrange and pay for portable generatorsfor the requirements of the Contract.

Permanent town water if in supply will be made available to the Contractor. However, the Contractor is to ensure that the water is potable. Otherwise if town water is not available, the Contractor is to provide for water supply at his cost.

2.4. Site Amenities

To ensure basic hygiene and cleanliness of the site, the Contractor shall provide all necessary amenities for workmen engaged on the site. The amenities are to be kept clean after each working day. The Contractor is responsible for the temporary construction of the amenities and its demolition after the project works is completed.

2.5. Site Security

The Contractor shall not allow and shall not approve the entry of any persons onto the site who is not concerned with the execution of the project works unless prior written instruction has been obtained from the client’s agent.

2.6. Site Safety

All matters and conditions which concern the safety, health and welfare of persons working on the site shall be the responsibility and under the expense of the Contractor.

It is the responsibility of the Contractor to ensure that his employees on site wear suitable safety gear at all times when engaged upon work on site. Safety gear may include but not limited to hard hats, high visibility vests and closed toe steel capped safety boots.

It is the responsibility of the Contractor to ensure that all electrical powered equipment used during the execution of the works is in good working order and safe to use.

The safety of public and employees shall be paramount. The Contractor at all times must adhere to all necessary precautions and arrange and perform work in such a manner that is protects the safety and continuity of the works.

2.7. Supervision

The site supervisor is the contractor and he/she is to report to the client’s agent of any incidents that may occur during the course of the construction works and is to act as the responsible person on behalf of the Contractor on site on any matters concerning their behalf.

2.8. Site Cleanliness

Keep the construction site clean and tidy as the work proceeds and regularly remove site rubbishand surplus material to an area where approved by the client’s agent, for the disposal of rubbish, where by it is safe from public and children.

2.9. Site Meeting

Before construction takes place a site meeting should be held with the various parties involved in the construction. This is for the purpose of resolving policies, further orienting the Contractor to the Contract documents (if such document is given). Meetings shall be chaired by the site supervisor and held fortnightly or when acceptable and approved by the Contractor.

2.10. Materials – Storage and Care

All materials used during the project works shall be new and conform to appropriate standards so to keep them from deteriorating or affected by the weather. Faulty material will be removed on site with the direction from the site supervisor.

2.11. Inspection

Inspections may be undertaken by the Employer at the following stages of construction:

All parts of the substructure (Profiling, foundations, ) All pad footing excavation All fabrication works, All concrete mixing for pad footings

Contractors are required to give two weeks’ notice that they are ready for inspection, prior to complete installation.

3. EXCAVATION3.1. Clearing and Grubbing

Clearing and grubbing operations shall be carried out in the following areas as relevant:• Areas where general earthworks are to be constructed, plus a margin of 3m or to

property boundaries; whichever is the lesser.• Areas specified for visibility.• Other areas as indicated on the drawings.

3.2. Disposal of Cleared and Grubbed Materials:

Materials that comply with the requirements specified may be used in the Works, otherwise the material shall be removed from the Site or if approved, be disposed within the Site.

3.3. Excavation Dewatering

Allow to drain all foundation excavations to special low level sumps, located away from the permanent works. Excavation shall remain dry for duration of the work, and prior to placing of hard fill or site concrete. Prevent all water flow over freshly laid work.

3.4. Backfilling

Bring all filling on to the site unless it can be provided from soil recovered from the site. Filling shall be sound material, free of perishable material or any material that will not form stable fill. The fill shall be the best of the clean inorganic excavated material, fully stabilised as approved by the site supervisor.

3.5. Consolidation

Backfill around all foundations with approved backfill material and compact by approved mechanical means. Place in layers of 150mm loose depth to levels shown on the foundation drawings. Consolidate each layer to at least 95% standard of the maximum dry density available at standard effort before proceeding to next layer. Materials are to be spread so as not to disturb subgrade and shall be placed in uniform layers with each layer interlocking the layer below. Placing procedures shall ensure minimum segregation.

3.6. Top Soil

Where possible stockpile topsoil for re-spreading for future landscape works as necessary.

3.8. Definitions

ROCK: Any natural or artificial material encountered in the excavation which cannot be removed until broken up by explosives or mechanical means such as, jackhammer or percussion drills. OTHER THAN ROCK: All other material encountered in excavation.

3.9. Rubbish

Rubbish or debris is not to be buried on site. Remove all rubbish from the site.

3.10. Service Trenches Excavation

If practicable, make trenches straight between manholes, inspection points and junctions, with vertical sides and uniform grades.

3.11. Backfilling

General: Backfill service trenches as soon as possible after laying the service. Place backfill in layers. Compact each layer to a density sufficient to minimise settlement.

Backfill material: Excavated spoil or well graded inorganic material with maximum particle size of 75mm.

Next to services: Do not place any particles greater in size than 25 mm within 150 mm of services. Under paved areas: Coarse sand, controlled low strength material or fine crushed rock.

3.12. Shoring

The Contractor shall shore up as necessary, and batter the faces of excavations. The stability of soil faces during excavation work will be entirely the responsibility of the Contractor who shall make good any damage which may occur as the result of soil failure.Where excavations at different levels are adjacent, the sides of the lower excavations shall be supported in such a manner that the bearing capacity of the retained soil is not impaired.

4. CONCRETE WORK

4.1. General and Standards NZS 3101: 2006 – Concrete Structures Standards

AS 3600: 2009 – Concrete Structures

4.2. Detail Drawings

Refer to Appendix for Standard Details of this Section.

4.3. Materials

General: Unless otherwise stated all concrete shall be composed of Portland cement, fine aggregate, coarse aggregate, approved additives and water, proportioned and mixed as detailed in this Specification. All such materials shall conform to the requirements of this Specification.Basic required equipment needed prior to concrete mixing:

A concrete mixer (if not accessible, a bucket, wheelbarrow and shovel) Cement bags, aggregate, sand and water A vibrating rod (essential for large surface areas, a steel rod is applicable for smaller

surface areas) A slump cone (accessible from qualified persons who can be engaged to do the slump test) Power trowelling machine (essential in both urban and rural sites)

4.4. Storage and Care:

Cement must be stored properly, to prevent it from setting (hardening) or become in contact with moisture from the air before it is used.

4.5. Storing in a shed:

Make sure that the shed or room is water-tight and has a sound, dry floor. If the floor is not dry, make a platform out of boards set on blocks and timber to raise

the bags off the ground Stack the bags closely together to keep out air and away from the walls so that they are

not in contact with any dampness on the walls. In very large sheds it is better to cover the bags with plastic sheeting to keep out damp

air, especially during the rainy season. Check the bags from time to time for termites: these may damage the bags and with

them the cement. Check also the roof doesn’t leak and that the walls are waterproof.

4.6. Storing on Site:

Bags at site should be stored on a dry, wooden platform, raised about 35cms from ground level.Keep the stocks to a minimum – preferably just the quantity of bags required for day’s consumption. Cover the stored bags with a plastic sheet. The sheeting should be properly overlapped to keep out rain. Such temporary storage at site should be avoided during monsoon periods.Weather storing indoors or out, arrange the bags so that the first batch brought in can be first ones used, and the old bags don’t get left at the bottom of the stack and never used. Prevent accidents by keeping the piles to a height of about 1.2m and never stack those more than 10 bags high.Cement absorbs moisture during storage and will therefore lose strength. Lumps of cement powderwill form that should not be included in the mix.

Storage Period: 3 months 6 months 12 months 24 monthsLoss of Strength: 20% 30% 40% 50%

Take note: The important thing with cement is to always keep it dry. Cement starts to set about

30mins after mixing or coming into contact with water or moisture. All other materials used for the mixing of cement such as aggregates and sand should be kept under a covered sheltered area to keep away from the rain and sun as much as possible so that it doesn’t hinder the properties and quality of the materials.

Water: Water shall be clean and free from matter injurious to concrete reinforcing bars, prestressing bars and strands and any other embedded items. Injurious materials include acids, alkalis, salts, sugars, organic materials and oils. Any clear fresh water free from organic matter is acceptable. In some rural locations especially remote islands where water can be scarce, alternatives can be in the form of rainwater and/or well (bore) water. If water used is dirty or muddy, let the sentiment settle in a large pan or tank so that dirt can be removed easily.

Aggregate: Coral aggregates shall be washed with potable water to remove any salts. The maximum nominal size of aggregate shall be 20mm. Fine aggregate shall be sand, clean and free from detrimental matter and salts. Coarse aggregate shall be clean and free from dust and salts. Individual pieces shall be roughly cubicle and aggregate containing an excess of flake shaped stones will not be approved. Aggregate shall be stored so as to prevent the mixture of one size with another.Aggregates shall not be stored in direct contact with the ground in such a manner that allows intrusion of foreign matter.

Mortar: Mortar consists of the body or aggregate, which is fine sand; and the binding material, which is cement mixed thoroughly with water. Mortar is used to bed blocks as well as for plastering. A good mortar should be easy to use and should harden fast enough that it does not cause delays in the construction. It must be strong enough, long lasting and weatherproof.

4.7. Performance requirements for concrete

General: Unless shown otherwise on the structural drawings, all concrete shall have the following minimum 28 days compressive strength slump and cement content, irrespective of coarse aggregate used in the mix.

Item Strength Slump(mm) Min Cement Content(Kg/m3)

Blinding or site screed 10Mpa 120 NA

Backfill below footings and beams 15MPa 120 NA

Structural Concrete (footings, beams& slabs)

25MPa 80 360

External Paving 25MPa 80 N/A

Grout to block work 17.5MPa 230 N/A

4.8. Concrete Testing.

All concrete testing procedures shall be done by an experienced builder or certified person with adequate knowledge of how to carry out the tests. This includes the Slump Test.

4.9. Curing Concrete

Once finishing is completed the exposed concrete surfaces shall be kept constantly in a damp or wet condition by an approved method such as being covered with a plastic membrane held in place by sand, or other satisfactory method. Joints should be adequately lapped to prevent escape of moisture.

The curing shall be maintained for seven (7) days after the pouring of the concrete.

Concrete is usually expected to reach its maximum strength for which it was designed after 28 days. Concrete that is moist cured for a month is about twice as strong as concrete that cures in the open air.

4.10. Binding wire:

This is soft steel wire about 1mm in diameter, used for binding reinforcement bars at the points where they cross each other. It is bought in rolls and may also be calling lashing wire, annealed wire or tying wire.

4.11. Formwork

General:

Side forms may be striped 24 hours after the concrete has been poured, provided that the surfaces exposed are immediately sprayed with an approved curing oil.

Bottom forms shall remain in place for 14 days after pouring or otherwise as directed by theSuperintendent.

4.12. Supply of Concrete

All concrete supplied for any Contract shall preferably be ready mixed concrete for all Urban Sites. Ready mixed concrete is quite ideal for urban sites where transportation and access to a recommended supplier is readily available. For Rural sites on site Mix must be in accordance as per details provided in this specification.

4.13. Batching and Mixing:

Records of batching shall be kept at the mixing site showing weights of the various components of the mix, results of testing carried out to determine the in situ water content of the aggregate prior to mixing, and quantity of cement added.

This test (Slump Test) must be carried out by a suitably qualified or experienced person and results recorded in the form contained in Quality Plan.

4.14. On Site Mix Concrete

Note: Coral sand and aggregate shall not be used in the concrete mix.

Method: On Site Mix Concrete

a) Ensure that the mix proportions are suitable for the specific job. See Table 1 below for a guide to the correct mix.

b) Use fresh cement, clean aggregate and water. Cement which has formed into hard lumps and aggregate which contains excessive dust and other foreign matter, or is soft or flaky shall not be used.

c) When calculating quantities of materials required add approximately 10 percent to each amount to allow for losses in storage and for irregularities in sub-foundations and floors on ground, etc.

d) The strength and durability of concrete depend largely on the amount of water used with a given amount of cement. Refer to Table 2 below for a guide to a suitable water content for each bag of cement and the expected compressive strength of concrete. The amount of water added to the concrete should be reduced if the aggregate contains moisture.

e) If the concrete consistency in the first batch is too dry, then reduce the amounts of aggregate in the subsequent batches. Do not add water in excess of the amount recommended. No sloppy batches to be poured.

f) When placing concrete, certain precautions have to be taken to ensure

that:- i) Form work and reinforcement are not damaged or dislodged.

ii) The concrete does not segregate, i.e. the cement paste does not separate from thecoarse aggregate.

iii) Placing of the concrete should start from the corners of the formwork and from the lowest level if the surface is sloping.

g) Thorough compaction of the concrete is essential to provide concrete which

gives:- i) Watertightness

ii) Maximum strength

iii) Maximum durability and Good appearance

h) Cure the concrete by keeping it damp for seven days. Lack of curing can result in unsightly surface cracking and weaker, less durable concrete.

Method: Mixing Concrete by Hand (without a concrete mixer)

Safety issues:

avoid breathing in cement dust – cover your nose and mouth with clothing. where concrete releases an alkali which can damage the skin, if it comes into contact

with the skin, immediately wash it off with plenty of water. If concrete splashes get into the eyes, flush out with water and seek medical

attention immediately.

Equipment needed include: A bucket, shovel, wheelbarrow, clean workable timber platform.It would be best to actually use a bucket for measuring rather than measuring by ‘shovel loads’, you will get more gravel on a shovel than cement. It is far easier to mix two small piles than one large one.

For smaller jobs or when a concrete mixer is not available, mixing cement by hand would require the following the steps:

clean off the working surface, use a brush and hose it down. carefully measure out onto the mixing surface about half the gravel needed into a

rough cone shape. with a shovel, make a crater in the centre of the heap then measure and add all the

cement required.

Measure out the rest of the gravel and add to the heap forming a cone shape. Mix all the ingredients together using a shovel, work around the heap turning the

mixture over three or four times to achieve an evenly coloured (grey) mixture. with a shovel, form another crater in the top of the heap and add some water. Shovel the gravel from the sides of the heap into the central crater and turn part of the

heap to distribute the water throughout the mixture. Repeat forming the heap, making the crater, adding water, turning the heap until the

whole mixture is wetted. As the dry material becomes absorbed with water, flatten out the heap and start ‘chopping’ across the top with the shovel, move around the heap to evenly mix in the water.

a good mix should be smooth and plastic, not wet and runny or dry and crumbly. As a guide,keep an eye on the ridges as the top of the heap is ok; if they fill with a watery mix or the ridges disappear, the mix is too wet; if between the ridges stays dry, the mix is too dry.

when finished wash and brush down surfaces and equipment to remove remains.

Note: One of the common mistakes made when mixing concrete by hand is adding too much water. Add it in small quantities and the heap will suddenly be the right consistence. If you keep part of the dry mix to one side, you could add this into the heap if it does become too runny.

4.15. Concrete Mixtures

Note: Site mixed concrete shall still meet the minimum cement contents given above.

(The ratios shown below in Table 1 & 2 is Cement: Sand: Aggregate. For example 1:2:4 mix means the amount of cement is 100% of the volume, Sand is 50% and Aggregates is 25%).

TABLE 1 (Concrete Mix by Weight)

A 1:1½:3 - (32Mpa) High structural strength concrete for thin reinforced walls,Slender reinforced columns, fence posts, heavy-duty floors, driveways, paths and kerb and gutters in parking areas.

B 1:2:4 - (25Mpa) Commonly adopted mixture for footings, reinforcedConcrete footing, beams and internal floor slabs.

4.16. TABLE 2 (Concrete Mix by Volume)

TABLE 2 (Concrete Mix by Volume)

Mixture

Nominal

Proportion

Cement

(40 Kg bags)

Sand m3 Gravel m3 Water

Litres per bag

Cement

A 1:1½:3 8 ½ 1 20

B 1:2:4 6 ½ 1 20

Note: If to keep costs down by using more sand, reinforced concrete should never contain less than

270kg of cement (about 0.19m3) per

1m3. Aggregate Size:

20mm maximum size aggregate is suitable for most jobs. A mix of 10 & 20mm size aggregate will be a perfect combination to achieve a denser mix.

4.17. 5.10 Placing and Compaction

Approvals: Concrete placement shall not commence until inspections have been carried out, outstanding work completed or corrected and approval to proceed given by the site supervisor.

All built-in pipes, fittings, guards, block-outs, bolts, reinforcement and other fittings shall be in position before placing is commenced.

4.18. Methods of Placement:

Concrete shall be transported from the place of mixing to its final location as quickly as practicable by means which will prevent the aggregation or loss of component materials.

Concrete shall be placed in its final position before perceptible setting takes place.

Placing shall be carried out at such a rate and in such a manner that placed concrete which is partially set is not subsequently disturbed. Concrete that is partially set before placing in its final position, or concrete that is contaminated by foreign materials shall not be placed.

4.19. Compaction:

All concrete shall be compacted using suitably sized immersion vibrators. For larger projects as in the case of strip footings or floor slabs where there is a bigger surface area it is more ideal to use an immersed vibrator as vibrating fresh concrete helps get rid of unwanted trapped air pockets and to also helps fill all voids.

Any concrete which is re-handled after initial vibration shall be re-vibrated immediately prior to final screeding, to ensure uniform, dense homogeneous concrete throughout its entire mass, including the surface layer.

4.20. Finishing

General:

The surface of the placed concrete shall be screeded with a steel shod screed or if not available a flat surfaced timber and brought to a smooth and level surface. Depending on how large the surfaceArea of the concrete slab, steel or timber screeds can be extended with additional pieces to ensureUnreachable areas of the concrete pour is made smooth and levelled.

After the concrete has hardened it shall be smoothed over with a power trowelling machine to remove all corrugations or irregularities. It is essential that a power trowelling machine is accessible in both urban and rural sites as it ensures a smooth and clean finish to a concrete slab.

i) All slabs surfaces shall be steel float finished using a power trowelling machine. A broom finish would be ideal over slab surface to ensure non-slippage of the finished surface.

4.21. Concrete Joints

All joints shall be in the locations shown on the drawings or where approved by the site supervisor. At all joints, before any new concrete is placed, the surfaces of the set concrete shall

be scrubbed to remove any laitance, lose or porous material and have a clean, rough, hard concrete surface which shall be dampened with a wet mortar at the time of placing new concrete.

No concrete shall be poured against hardened concrete which is less than four (4) days old.

4.22. Moisture Barrier

A moisture barrier shall be placed over the prepared sand bed prior to placement of concrete slabs and slab beams. It shall be high impact virgin grade polythene 0.2mm thick and shall be laid in minimum widths of 1800mm. Joints shall be lapped a minimum of 150mm and continuously taped in accordance with the manufacturer's recommendations. Seal around all penetrations with tape.

Cuts and tears to the moisture barrier shall be similar repaired and the number of penetrations minimised.

At slab steps a second layer of 0.2mm polythene shall be placed over the primary barrier. This layer shall have no joints and shall be protected on its vertical face by a suitable barrier such as plastic coated cardboard or 4.5mm F.C. sheet. The layer shall be carried at minimum of 600mm horizontally past the top and bottom of the vertical face.

4.23. Traffic

Traffic or loads of any kind will not be allowed on any concrete for fourteen (14) days from the day of pouring except that concrete which is fully supported on compacted gravel may carry traffic approved by the Superintendent within seven (7) days of pouring.

4.25. Exposed Steel Protection

The ends of reinforcing bars that are left projecting from poured concrete shall have an approved plastic protection affixed to each end. It shall be the Contractor's responsibility to supply, affix, maintain and remove the protectors.

5. STEEL AND METALWORK

5.1. Detail Drawings

Refer Architectural drawings (sheet A-07 to A-11) for Standard Details for this Section.

5.2. Materials and Relevant Standards

Supply members straight smooth and uniform, free of loose rust, scale, pitching, cracks or other flaws.

All steel metal work shall be galvanised especially in sites where in close proximity to the coastal front to avoid the effect of rusting on the material(s).

5.3. Storage and Care (On Site):

See section 4.6 under concrete works reinforcement.

Note: All steel and metal work should be galvanised coated so that during long periods of storage the material is not damaged from rust before it is used on site.

Structural steel, posts and other large heavy members should be stacked above ground level on a timber rack and blocked either sides to prevent spreading or tilting.

for smaller structural steel members it would be ideal to store them safely in containers or bins elevated from the ground so to keep them dry from the rain and excessive heat from the sun.

5.4. Fabrication

General:

Keep on-site operations to a minimum. All steel shall be new and each member shall be free from any butt-welded or other form of splice for the full length between joints shown in or indicated by the drawings unless such splice shall have been shown in the approved shop drawings and/or approved in writing.

Clamps, magnets, holding devices or other setting-up fixtures shall be used in assembling structural members in order to avoid tack welding whenever practicable.

Connections: Make meeting faces of members tight, and edges of members free of gouges and burns. Drill holes and shop fix cleats, lugs, ties and other fixings necessary before applying protective coatings.

Plates: Finish exposed beam and column ends with full width plates, UOS (unless otherwise

shown). Camber: Fabricate beams with any natural camber facing upwards.

Tubular and Other Hollow Members: Where tubular members are to be galvanised, the ends ofsuch members will be sealed by the specific connection detail. To avoid explosive expansion during galvanising, vent holes may be drilled. The vent holes will be 16 diameter and threaded, and latter plugged with 16 diameter galvanised bolt with silicon sealant under the head.

5.5. Fastenings

Standards: These include commercial mild steel bolts and nuts fitted with appropriate washers to conform high strength bolts, nuts and washers. All fasteners to be galvanised coated to ensure prevention from rusting.

Length: Use bolts of sufficient length to prevent any threaded portion of the bolt being within the thickness of the parts bolted together. Project thread of bolt at least one thread through nut but not more than 12mm of the threaded part of the bolt is exposed beyond the nut after the nut has been tightened.

5.6. Welding

General: Perform work by and under the supervision of persons qualified. Grind all welds smooth.All welds to be Category SP, which includes Spot welding and Pattern welding. Other common types of welding done on site would be: Seam welding, Butt welding, Flash welding, Plasma welding and Arc welding.

Surface Cleaning Prior to Welding: Surfaces to be welded shall be free from loose scale, slag, rust, grease, paint and other foreign materials. Surfaces need not be cleaned of Zinc Silicate primer if present prior to welding.

Site Welding: Use of site welds shall be permitted ONLY on steelwork which is fully built in (enclosed from view) in the finished building. Written approval of site welding shall be obtained.

Steelwork approved for site welding shall be power wire brushed and given 2 coats of cold-galvanising paint within 2 hours of welding, e.g. DULUX ZINC GALV HS.

5.7. Finishes

Painting: After fabrication, all steel shall be cleaned and protective coated in accordance with the procedures specified.

Coatings Application: All coatings shall be applied to a uniform thickness free from runs and sags and shall be allowed to dry in accordance with Specification.

Thinners: Both prime coat and top coat may be thinned, if necessary, with approximately 10% of the appropriate thinner as recommended by the paint manufacturer.

Protective Coating: Apply protective coatings to clean and dry surfaces as soon as possible after the surface preparation and before any surface deterioration.

Unless otherwise specified, apply one coat of Red Oxide Zinc Phosphate primer such as Dulux SteelFab ZP to ASK211 Type 2 or 3 to a dry film thickness of not less than 50 microns.

After erection, damaged areas of the primer coating to be touched up with like material to a dry film thickness of not less than 75 microns.

Provide subsequent coatings as specified in the PAINTING section.5.8. Galvanising

All external steelwork shall be hot dip galvanised.

Surface preparation prior to galvanising shall be in accordance with the finishes section immediately above.

Supply and fit all hardware as scheduled. All screens or fastenings are to be of like materials.

9. PAINTING

9.1. General and Standards applied in this section

The work required under this section consists of all labour, material and equipment necessary to furnish and apply paint and other coverage to all surfaces (unless otherwise noted) in accordance with the drawings, specification and schedule herein.

AS/NZS 2311: 2009 Guide to Painting of Buildings

9.2. Specific Requirements

Combinations

Do not combine paints from different manufacturers in a paint system. For clear timber finish systems, use only the combinations of putty, stain and sealer recommended by the manufacturer of the top coats.

Delivery: Deliver paints to the site in the manufacturer’s labelled containers.

Tinging: Use only products which are colour tinted by the manufacturer or supplier.

Putty: There are several types of putty - oil or polymeric based, lacquer based or water based. For timber finishes use lacquer, water based, or 2K inert putty. Do not use oil based or glazing putty.

Spraying: All paint shall be applied by brush or roller. The use of spray equipment is not permitted without prior written approval from the site supervisor.

Adulteration of Paint: Where paint supplied by the manufacturers is found to be adulterated in any way whatsoever, the Contractor must replace such defective paint with a new batch whether such defective paint is the subject of a warranty claim against the manufacturers or not.

Drying Times: The contractor shall allow the following minimum drying times for paints:

Undercoats: 24 hours prior to enamelled finishing coat being applied.

Enamel: 24 hours prior to application of the second coat.

Number of Coats: Unless specified as one coat or two coat systems, each paint system consists of not less than three coats. Provide additional coats if necessary to:

Prepare porous or reactive substrates with prime or seal coats consistent with the manufacturer’s recommendations:

To achieve the total film thickness or texture; or

Achieve a satisfactory non-transparency.

Anti-Fungal: NOTE: All acrylic paints to have anti-fungal compound included.

Inspections: Inspections may be undertaken if desired by the Employer. Give two weeks’ notice to the Contract Manager at each of the following stages so that inspection of work may be made if deemed necessary.

a. Completion of preparation of surfaces

b. After application of sealer coat

c. After application of undercoat

d. After application of each subsequent coat.

9.3. Painting and Storage

9.3.1. Storage and Care (On-site): before storing paint mark each paint container with a permanent marker stating –

name of paint, code, colour and which room/surface it was used for. This is for easy referencing when you want to use the paints again at a later date.

Store the cans on a dry surface, off the ground, or on concrete floors – to keep the cans from rusting.

It is ideal to keep the cans in a cool area but don’t allow it to freeze otherwise it willseparate and become

unusable. Keep the cans stored away from direct sunlight, or other heat sources that will speed

up the paint’s deterioration. Sheds or garages should be avoided in storing paint cans. Recommended ideal places include a utility closet or a laundry room.

Keep paint left overs in smaller jars/containers as paint stores better and longer in full containers where there is less contact with air.

to create an even tighter air seal and prevent metal-to-metal corrosion, use a plastic bag and cut out a circle larger than the opening of the tin can, and use it as a gasket under the lid.

When opening paint cans for reusing, check that the paint “skin” that forms at the top of the can opening is removed with other debris before the paint is mixed thoroughly. Mix paint with a clean piece of off-cut timber and ensure each paint uses a separate timber piece for mixing the paint.

when closing the lid of the paint use a rubber mullet to properly seal the lid tight not a hammer as it may distort the lid and disrupt the air seal. Another alternative would be to place a block of timber on top of the lid and hammer the block to set the lid firmly.

also wipe clean all paint residues from the groove/rim before closing the lid, so to make the lid easier to open when in next use and go prevent air coming in by making the lid fit tighter.

9.3.2 Substrate Preparation

All finishes shall be sanded using appropriate grade sandpaper’s ensuring that all raised imperfections are removed. Sanding of all surfaces shall also occur during subsequent coats. Each coat is to be allowed to dry and be rubbed down with glass or garnet paper of suitable grit before the next coat is applied. Use filler tinted to match the substrate if the finish is transparent.

9.7. Paint Application

Apply the first coat immediately after substrate preparation and before contamination of the substrate can occur. Ensure each coat of paint or clear finish is uniform in colour, Anti-Rust, thickness and texture, and free of runs, sags, blisters, or other discontinuity.

All paint is to be applied by brush or roller. Where paint is applied by brush it is to be laid off so that no brush marks show.

10:.0 UXO Clearance The Hospital Development Project under the Ministry of Health & Medical Services (MHMS) has allocated budget funding to undertake UXO clearance at the proposed hospital relocation site in paving the way for fencing works on the site above Gilbert Camp, East of Honiara.

The UXO Sub-Contractor is the pave way along the 1000m x 3.0m set back each side of fencing to make way for the contractor to excavate pad footing for the fence posts and excavation shall not exceeds 1.5m deep. The recommended (- RL) sounding depth is 3.0 metres (min depth below ground level.

10.1. DeliverablesThe UXO sub- Contractor is expected to from time to time;

a. Submit report of finding, removal methodology undertaken and must of approve approach to the project manager of the ministry and main Contractor of findings at every 100m

b. Submit a final report,c. Produce a final certification declaring that the area is cleared and safe for contractor and

public.

10.2. Machines and Equipment;The UXO contractor shall provide machines, equipment, necessary tools and labour for the clearance work and shall include any removal of found bomb, or organise bomb diffusion, explosion on site or elsewhere.

10.3. Report;The UXO contractor to be report direct to the fencing contractor and the Ministry’s project manager.

APPENDIX D: BILL OF QUANTITIES

BILL OF QUANTITIES

NEW SITE FRONT PERIMETER FENCING WORKS

Ministry of Health and Medical Services

HONIARA

Sep-18

NEW NRH SITE FRONT PERIMETER FENCINGMinistry of Health and Medical Services

SUMMARY


A Amount of Preliminaries and General

B Amount of Excavation and Site Clearing

C Amount of Concrete Work

D Amount of Metal Works

E Amount of Painting

F Amount of UXO Clearance & Survey

G Sub-total;

H Amount for Labour; *(This amount is to be calculated on the sum of items B to F)*

40%

I Overhead cost, Transport & Profit Margin; 25%

J Grand Total

AMOUNT OF PROJECT SBD$

______________________________________

Tenderer's signature

NEW NRH SITE FRONT PERIMETER FENCINGMinistry of Health and Medical ServicesA. PRELIMINARIES

Item

Description Qty Unit Rate $ (AMT)

GENERAL

1.1 Note: that the works detailed in this section relates to new NRH site front perimeter fencing.

1.2 The Tenderer shall observe that throughout this Bill of Quantities, all items, with the exception as noted, are measured net as fixed in position and no allowance has been made for waste

note

1.3 Unit rates are deemed to include all transport and materials, cartage, cutting and waste, hoisting, setting, fixing in position, return of packagings, etc

note

1.4 The Tenderer, in all trades without exception, is referred to the Specification for further particulars of the methods and other instructions not particularly described herein.

note

1.5 The following are the abbreviations used in this Bill of Quantities:-

note

mm millimetresm metresm2 square metresm3 cubic metreskg kilogramsno numberlm linel metre

1.6 Dimensions are generally given in millimetres, without the following mm

note

1.7 The tenderer deem to have inspected the site and made himself familiar with the works to be performed and include in his tender any works considered necessary to complete the works to the satisfaction of the employer's representative

1.8 Contractor is required to adhere safety practice interims of installing required temporary structures and other required features to cater for public and workman. General occupation health and safety is expected of the contractor.

1.9 Allow to accurately set out the works to the approval of the Site Engineer

1 Item

1.10 Allow to lay temporary water supply with all necessary appliances, pay all fees and charges connected therewith, maintain and remove on completion

1 Item

1.11 Allow to install temporary electric power required for plant, lighting, etc., pay all fees and charges in connection therewith, maintain and remove on completion

1 Item

1.12 Allow to provide temporary latrines for the use of all engaged upon the works, all in accordance with the Local Authority and Health Department Regulations, maintain and remove on completion

1 Item

1.13 Allow to provide and erect site office, storage and workmen's sheds to suit own, Employer's and sub-contractor's requirements, and maintain and remove on completion

1 Item

1.14 Allow to provide all gear such as scaffold, planks, trestles, staging, etc., tools and hoisting appliances and other requisites whatsoever necessary for the proper and effective carrying on and completion of the works, maintain and remove on completion

1 Item

1.15 Allow to obtain all permits, give notices and pay all fees and charges in connection therewith, for this and all other Sections

1 Item

Preliminaries 1/1 $1.16 Allow to effect all Insurance Policies as specified and

as required by the Conditions of ContractItem

1.17 Allow to make provision for any further costs such as establishment charges, fares, board, travel time, regulations, statutory requirements, etc., including personal and foreman's supervision

Item

1.18 Allow to provide and erect a fully painted sign board size 1800 x 1200 mm, maintain and remove on completion

Item

COLLECTION Page 1/1Page 1/2Page 1/3

Total Preliminaries carried to Abstract $

NEW NRH SITE FRONT PERIMETER FENCING

Ministry of Education and Human ResourcesB - EXCAVATION AND SITE CLEARING


EXCAVATION

1.0 Preambles1.1 Refer to the drawings and Specifictaion for full

details and descriptions of materials and workmanship

note

1.2 Refer to the General and Special Conditions of the contract and tender and to the Preliminary and General section of the Specification

note

1.3 All measurement of excavation and subsequent disposal,filling and backfilling has been measured net, before excavation; allow for increase in bulk or decrease in consolidation

note

1.4 Working space has been allowed for in accordance with NZS 4202 :1995. Should any further working space be deemed necessary the tenderers shall allow for it here, together with the necessary backfilling

note

1.6 The rates for excavation shall include for excavating in any materials that meet nature of material to be excavation

note

Excavation and Site Clearing 2/1 $ -

2.0 Clear Site and Surface Excavation #####

2.1 Clear site of all trees, shrubs etc.. And extract stumps to clear fencing allienment of 500m

500 m

2.2 Remove turf and topsoil to fencing allienment of 500 allowing for flat plain surface where the fence runs

500 m²

3.0 Fencing WorkPosts

3.1 Excavate 300 x 300 pad footing 0-0.750m deep, commencing from ground level

12 m³

3.2 Pedestrial gates3.3 Excavate 450 x 450 galvanised post pad footing 0-

0.750m deep, commencing fro ground level0.8 m³

3.4 Excavate 300 x 300 pad footing for lock bolt 0-0.300m deep, commencing from ground level

0.1 m³

3.5 Corner Posts3.6 Excavate 450 x 450 galvanised post pad footing 0-

0.750m deep, commencing fro ground level3.3 m³

4.0 Cartaway, Backfilling & Blinding

4.1 Approved backfill surplus excavated materials to sides of footing and rammed as approved by Engineer

8 m³

5.0 Others;

5.1 Allow for other misc as deemed necessary and to be approved by employer

1 item

Excavation and Site Clearing 2/2

COLLECTION

Page 2/1Page 2/2

EXCAVATION AND SITE CLEARING CARRIED TO SUMMARY

NEW NRH SITE FRONT PERIMETER FENCINGMinistry of Health and Medical Services

C - CONCRETE WORK

Item Description Qty Unit Rate $ AMTCONCRETE WORK

1.0 Preambles1.1 Refer to the drawings and Specification for full

details and descriptions of materials and workmanship

1.3 The rates for concrete shall include for finishing surfaces to falls or the required specification and for curing and protecting exposed surface

1.4 The Bills of Quantities shall not form part of the Contract nor be used as a basis for ordering materials or basis for dimensions of manufacturer.

note

1.5 Rates for formwork shall include for extra labour at narrow widths to intersection etc…also for forming all filleted or chamfered sailed angles

note

1.6 Rates for concrete shall include for vibrating, as specified

note

1.7 Rates for concrete in pad footing, etc…shall include for curing, as specified 24 days

note

1.9 Rates for damp proof course shall include for penetration and taping for all pipes etc..

note

1.10 Allow to carry out all concrete tests and pay all costs, as specified

item

Concrete Work 3/12.0 SUBSTRUCTURE

25MPa strenght concrete as specified in :

2.1 300 x 300 x 750 pad footing for galvanised pipe posts 12.0 m³

2.2 450 x 450 x 750 pad footings for padestrial gate posts

0.8 m³

2.3 300 x 300 x 300 post footing for pedestrial gates lock bolt

0.1 m³

2.4 450 x 450 x 750 pad footings for fencing corner posts 3.3 m³

3.0 FORMWORKSubstructure;

3.1 Allow for formwork at side of pad footings, build up slopes to suit bottom fence level etc.

1.0 Item

3.2 Allow for all fasteners required for fixing of the formwork

1.0 Item

3.3 Allow and provide for 50 x 50 pegs and braces 120 m

3.4 Allow and provide for 75 x 25 Hwd for casing 90.0 m

4.0 Water;

4.1 Allow provissions for water for mixing of concrete on site and others

1.0 LS

5.0 Others;5.1 Allow for other misc as deemed necessary and to be

approved by employer1 item

COLLECTION

Page 3/1Page 3/2

AMOUNT OF CONCRETE WORK CARRIED TO SUMMARY

NEW NRH SITE FRONT PERIMETER FENCINGMinistry of Health and Medical ServicesD - METAL WORK


1.0 General:

1.1 The Tenderer is referred to the specification and Drawings for all conditions, contract requirements, descriptions, etc., relating to this section, and is also referred to the Preliminaries Section of this Bill. All of which will apply as if herein written.

1.4 The Bills of Quantities shall not form part of the Contract nor be used as a basis for ordering materials or basis for dimensions of manufacturer.

1.5 Rates to Include:

1.51 In pricing this Section the rates shall include for:-

1.52 Rolling Margin note

1.53 Supply, fabrication and delivery note

1.54 Hoisting and erection note

1.55 Temporary bracing, supports, erection cleats, and the like

note

1.56 Cutting plates etc, to shape note

1.57 Welding preparation, backing plates, and the like note

Metal Works 4/1 $2.0 FENCING:

2.1 Steel Posts;

2.20 40mm dia x 6 gauge x 3.0m long CHS Posts, drill 4 x 5mm dia. holes 150mm spaces at top, wih 2no. D12 x 250mm 'X' welded to base of posts drawings for details

170 no.

3.0 Fence Bracing;

3.1 40mm x 6mm gauge fencing lateral bracings, compressed 75mm both ends and drill 1 x 12mm bolt hole

18 no.

3.2 M12 x 50mm galvanised bolts and washers 120 no.

4.0 Corner Posts;

4.1 75mm dia x 6 gauge x 3.0m long CHS Posts, drill 4 x 5mm dia. holes 150mm spaces at top, wih 2no. D12 x 250mm 'X' welded to base of posts see drawings for details

12 no

Metal Works 4/2

5.0 Pedestrial Gates;

Allow supply and construct two double (3.5m) wide pedestrial gates, with galvanised security mesh welded to the gate frames (refer drawings for details)

1 no

6.0 Direction Posts;

6.1 60mm dia x 6 gauge x 3.0m long CHS Posts, wih 2no. D12 x 250mm 'X' welded to base of posts drawings for details

4 no.

7.0 Wire;

7.1 6mm running wire G10 (3.2)25kg/roll @400m 225 Kg

7.2 Tying wire 1.60mm (G16) 10kg/roll 80 kg

7.3 Barb Wire 22.5kg/ roll @500m, Heavy galvanised 79 Kg

7.4 50 x 50 x 1.80m x 2.5mm Galvanised Chainlink 900 m2

8.0 Steel Rod;

8.1 D12 bars (G500E) for 'X' bracings at base of posts and braces

240 Kg

8.2 12mm Galvanised Turn Buckles 68 no.

9.0 Others;9.1 Allow for other misc as deemed necessary and to be

approved by employer1 item

COLLECTIONPage 4/1Page 4/2

Page 4/3

TOTAL METAL WORKS CARRIED TO SUMMARY

NEW NRH SITE FRONT PERIMETER FENCINGMinistry of Health and Medical ServicesE - PAINTING

Item Description Qty Unit Rate $ AMT

1.0 Preambles

1.1 Refer to the drawings and Specification for full details and descriptions of materials and workmanship

note

1.4 The rates shall include for surface preparation, rubbing down surfaces between coats, cutting and / or texture , narrow widths and stopping all drill holes , splits, etc..

note

2.0 FENCING:

2.1 Steel Posts;

2.2 Apply one (1) coat metal anti-rust sealer to 40mm dia x 6 gauge x 3.0m long CHS Posts.

25 m²

2.3 Apply two (2) coats of grey primer unti-rust paint to 40mm dia x 6 gauge x 3.0m long CHS Posts.

25 m²

3.0 Fence Lateral Bracing;

3.1 Apply one (1) coat metal anti-rust sealer to 50mm dia x 6 gauge x 3.0m long CHS fence bracings.

7 m²

3.2 Apply two (2) coat grey primer to 40mm dia x 6 gauge x 3.0m long CHS fence bracings.

8 m²

4.0 Corner Posts;

4.1 Apply one (1) coat metal anti-rust sealer to 75mm dia x 6 gauge x 3.0m long CHS fence corner posts.

7 m²

4.2 Apply two (2) coat grey primer anti-rust to 75mm dia x 6 gauge x 3.0m long CHS fence corner posts.

3 m²

5.0 Pedestrial Gates;

5.1 Apply one (1) coat metal anti-rust sealer double (3.0m) wide pedestrial gates, with galvanised security mesh welded to the gate frames (refer drawings for details)

5 m²

5.2 Apply two (2) coat grey primer double (3.0m) wide pedestrial gates, with galvanised security mesh welded to the gate frames (refer drawings for details)

5 m²

Painting 5/1

6.0 Direction Posts;

6.1 40mm dia x 6 gauge x 3.0m long CHS Posts, apply 1 coat metal anti-rust sealer

3 m²

6.2 60mm dia x 6 gauge x 3.0m long CHS Posts, apply two (2) coats grey primer (anti-rust) paint

3 m²

7.0 Misc Items

7.1 Turpentine for cleaning 8 ltrs

7.2 All weld to be painted with wash primer welderble x 4L

4 ltrs

7.3 Thiner for anti-rust paint x 4L 4 ltrs

7.2 Rugs 1 LS

7.3 Roller sets, handles, tray and rollers 75mm to 100mm 2 sets

7.4 Paint brasses

7.5 75mm paint brass 5 no

7.6 50mm paint brass 5 no

8.0 Others;

8.1 Allow for other misc as deemed necessary and to be approved by employer

1 item

COLLECTION

Page 5/1Page 5/2

AMOUNT OF PAINTING CARRIED TO SUMMARY $

NEW NRH SITE FRONT PERIMETER FENCINGMinistry of Health and Medical ServicesF - UXO

Item Description Qty Unit Rate $ (AMT)1.0 UXO WORKS

1.1 Note: that the works detailed in this section relates to new NRH site front perimeter fencing and UXO works.

note

1.2 The Solomon Islands current National Referral Hospital (NRH), located in the capital city, Honiara. The existing NRH building do not have adequate space for hospital operations and expansion. As a result the Government has decided to relocate the hospital to a new site (see attached site map). Since Guadalcanal is one of the hot fighting spot during World War 11, the aftermath was inevitable, hundreds and thousand fire arms and UXO items were left behind inorder for the new site to be safe for development.

1.3 Unit rates are deemed to include all machines, tools, clearing, marking, picketing, surveying & invetigating, transport, digging, cartage, removing, and , disposal, risk management, safety wears, etc

1.4 Contractor is required to carry out the investigation of the 500m and 3.0m each side of the fencing alignment to clear the pathway for the fencing development

3,000 m2

2.0 Others;2.1 Allow for other misc as deemed necessary and to

be approved by employer2.2 Surveyor to identify exixting pegs prior to UXO

clearance1 item

COLLECTIONPage 6/1

AMOUNT OF PAINTING CARRIED TO SUMMARY $