€¦ · Web viewOur data team will soon be taking a careful look at last year’s performance data and the Ofsted inspection data summary report ISDR (replaces the data dashboard

Ide Primary School Local Governing Body Meeting

Meeting 2 AgendaProcedural Items

1. Welcome and governors to sign attendance form AB 52. Declarations of Interest 13. Minutes of previous meeting (10th September) 24. Matters arising from the previous FGB meeting 10

MAT matters5. Discuss the options re the CEO role in the future 25

Monitoring and Accountability6. Head’s End of Term Report 407. Resources and P,T&L Committees: Summary Reports 208. Governor’s Reports: Premises, Safeguarding Lead, Head’s Appraisal Panel 10

Governing Body Management Items9. Governor Training 1

10. Update on Policies 111. Confirm date of next FGB meeting and the dates for the rest of the year

Page 1 of 20

Signature of Chair ----------------------------------------- Date: ------------------------------

Decisions Questions Action

Meeting 2 2018/19

26 November 2018 5.30 pm Ide Primary School

Attendees Initials Category Attendees Initials Category

Ann Boyce AB Community Alice Purcell AP HT

Stephen Mosedale SM Community Dawn Chapman JC Community

Maggie Parkes MP Community Liz Mundy LM Parent

Tim Seelig TS Community Fiona Bushell FB Staff Governor

Angelique Nichols AN Community Seann Williams SW SL Governor

Amanda Pujol APu Parent

Apologies Initials No absences without Apology

Dale Beeson DB Minutes distributed to:

All Governors School Office & website


Page 2 of 20


Item Minutes Meeting 2 26th November

1.

Welcome & ApologiesAB introduced and welcomed Brian Cook , chair of the ELAT Trustees Finance Committee has come to talk us through the optionsGovernors attendance form signed.Apologies recorded above.

2. Declarations of Interest None declared

3.Minutes of previous meetingThe minutes of the meeting held on 17 July 2018 were approved as a true and accurate record of the meeting

4. Matters arising from the previous FGB meetingAB to draw up an action log to circulate in advance of the next meeting

MAT Matters

5.

Discuss the options re the CEO role in the futureThe 3 options are:1. Extend the current CEOs temporary part time (0.5)contract for another year2. Advertise for a part time (0.5) CEO3. Advertise for a part time (0.8) CEOThe pros and cons of the 3 options were described and discussed. The main justification for changing the status quo is to increase the MAT’s capacity to recruit more schools into the MAT with its associated capital funding benefits and economies of scale associated with a larger organisation. Many questions were raised but the governors felt they did not have enough information to ‘buy in’ to any of the options.AB will collect and collate questions to send to the Trust. All governors to please give this careful thought and send through their questions asap.

Monitoring and Accountability

6.Head’s End of Term ReportAlice was thanked for providing such a useful and comprehensive report. The report with questions and answers is attached to the end of these minutes.

7.Resources and P,T&L Committees: Summary ReportsThese were distributed in the meeting and copies attached (Appendix 1) . The format was approved A list of policies reviewed and approved has been attached to these reports.

8.

Governor’s Reports:Health &Safety/Maintenance Walk Report This was forwarded in advance of the meeting and reference is made to its main findings in the Headteachers Report.The Safeguarding Lead’s Report was distributed in advance of the meeting and a copy is attached here in Appendix 2.AB thanked MP for the tremendous amount of work she has put into this key role.Head’s Appraisal PanelAB reported that this process greatly benefitted from the involvement of an external appraiser. Head of a local primary, she helped to lead a very purposeful and supportive process and produced an exceptionally well-constructed and useful report. The same appraiser will be involved in an interim review as well as the end of year review.


Page 3 of 20


Governing Body Management

9.

Governor Training TS is continuing to tackle the various training modules offered by NGA to those recruited through Inspiring Governance. You should now all have been contacted about your NGA membership. If any of you are interested in the online training modules please let me know as if 2 or more of you are interested it would be a cost effective form of training.DC will find out if the consortium are providing any governor training as Babcock are only offering one date this year for an all day new governors for Academies course.

10.

Update on Policies In the continuing absence of a clerk AB has been doing an audit of policies which will be circulated at the end of term when it should be more complete. The plan is to get all the statutory policies which have to be accessible on the website reviewed, approved and in place during the course of next term.

11.Confirm date of next FGB meeting and the dates for the rest of the yearThe list is attached separately with only one change relating to the Away Day. This is your last chance to let me know if there are any problems!


Page 4 of 20


Ide Primary School Headteacher Report Autumn 2018

Section one – school context – pupil updates:Number onroll:

144 Primary age pupils31 Nursery age pupilsJanuary 2019- 3 due to start in nurseryFeb 2019- 1 due to start in nurseryFS: 24KS1: 50KS2: 70

Attendance & Exclusion

98.2% to 16.11.18

(not including pre-school)

Two fixed term exclusions have been made for one pupil. Inclusion and SEMH teams are involved and appropriate support in place.Q. With regard to the child with two exclusion I was at meeting last week where someone from DCC referred to something called “early help” being available in Devon . I am not sure what this is or whether it would be applicable in this case.

A. Information re early help: In Devon, the early help system is made up of service users, community resources, universal service providers and targeted services working together to enable families to manage their own dilemmas and solve their own problems, making whatever changes are necessary to secure the well-being of their children, enabling appropriate risk management in the community and a proportionate response to risk and need. The Devon Early Help Assessment is a tool used by all partners in Devon to assess the Early Help needs of a family and individual family members. It is a multi-agency gathering of information in order that any additional needs within a family can be understood and the process of providing or accessing support can begin. This will mean that the family and everyone involved can make a plan to provide that support.

In this case, the inclusion team have been fully involved in the process by the school and as part of this the early help service has been referenced and referrals made which are relevant to the child’s needs- crucially, an EHCP request which is the route that may lead to funding for us to support the child. We have received a £2500 one off payment which is going some way to funding a temporary agency based TA to work in Oak while the usual TA is 1:1 but this will run out very quickly. Targeted provision is being made for the child, including a reduced timetable, after review of needs using the graduated response tool and the SEMH and inclusion teams are in support of the school’s actions as is the MAT CEO.

Governors agreed that the TA support for this child needs to be put on a permanent footing. The post will be advertised asap.

No. on SENregister:

12 (8% of primary age roll – national average is 14.6%)1 EHCP (3 further referrals for EHCPs awaiting response)11 SEN SUPPORT

Looked after Children:

We have one looked after child in year 3.

Free School Meals (FSM)

School 2 pupils 1.38%

National Average 18.1% Devon Average 9.9%

Pupil Premium

5 pupilsYear 2 (Maple): 2 pupilsYear 3 (Willow): 1 pupil (CIC)


Page 5 of 20


Member of staff 1:1 support Support for other pupilsOakF

A. 1 full time teaching assistant

I pupil needing 1:1 support full time (currently on temporary part time timetable)One off funding £2500 received from inclusion teamEHCP request been made

Currently 2/3 mornings support being provided by Exeter Supply Agency- not sustainable

MapleY1/2

B. 1 full time teaching assistant

I pupil needing 1:1 support full timeEHCP in place- funding received

WillowY2/3

C. 1 teaching assistant for 2 mornings per week

2 mornings per week

Elm D. 1 teaching assistant for 4 mornings

1 pupil with 1:1 support currently during morningsEHCP request made- no funding as yetPupil does not require 1:1 support throughout lesson time but has social needs, especially around play and lunchtimes.

Chestnut E. 1 teaching assistant for 4 mornings

C. 1 teaching assistant for mornings per week

1 pupil with 1:1 support currently during morningsEHCP request made- no funding as yet. Pupil requires constant support throughout mornings.

2 mornings per week

Safeguarding An electronic system for recording safeguarding concerns has been introduced and is now being used by all staff. This ensures that safeguarding concerns are passed on the DSLs at the point of the recording being made. This system also has the option to produce reports on specific types of concerns/incidents that can support the schools reporting of safeguarding and behaviour.

Head, Office Manager and Business Manager attended training in being ‘Ofsted-ready’ in terms of safeguarding. An action plan was drawn up following this and changes have been made as a result, for example a safeguarding leaflet is now presented to visitors on arrival and expectations regarding conduct on site made clear to all visitors by the office manager. The headteacher and deputy headteacher are now at the front of the building as pupils arrive, clearly identifiable by hi-vis jackets and lanyards. Parents have commented on this being ‘good to see’ during governor discussions at parent evenings. Safeguarding training is being incorporated into weekly bulletins through ‘safeguarding question of the week’ and this will be followed up by a visit from the Safeguarding governor before Christmas where key questions will be asked of staff and pupils.

All staff, visitors, volunteers and Governors now wear identification lanyards. How children stay safe in and around school is an ongoing key focus for assemblies. Road safety workshops in Foundation and Years 3 and 4 and a whole school assembly covered key aspects of road safety including the Green Cross Code.

The school received a safeguarding ‘New Head’s visit from Babcock Safeguarding


Page 6 of 20


Section two – Effectiveness and outcomes

Overall effectiveness

Overview of predicted outcomes for 2018-19

Early Years- Oak class have completed baseline assessments and moderated judgements together and discussed criteria for judgements with the Headteacher and with other Foundation teachers across the MAT. Following this, they have highlighted key pupils for focus and a provision map is in place giving details of the support in place. Baseline assessments indicate that % of pupils achieving GLOD will be between 66% and 79%, depending on progress made by borderline pupils. Last year 75% reached GLOD at Ide, with the national % being 71.5. Within this, it is expected that some pupils will be judged as exceeding in writing, number and other areas such as PSED.KS1After discussion with teachers at appraisal meetings, likely attainment for current year 2 cohort:

At least 88% of Y1 pupils meet phonic standard At least 80% of Y2 pupils reach standard in writing At least 80% of Y2 pupils reach standard in reading At least 86% of Y2 pupils reach standard in mathematics At least 70% of pupils reach standard in R,W,M combined At least 17% of Y2 pupils reach higher standard in writing At least 23% of Y2 pupils reach higher standard in reading At least 17% of Y2 pupils reach higher standard in mathematics At least 13% of pupils reach higher standard in R,W,M combined

For the expected standard, expected results are mostly in line with FFT20 progress targets (top 20% of schools nationally)

For the higher standard, expected results are mostly in line with FFT50 progress targets (top 50% of schools nationally) but a particular focus is required to increase the percentage of pupils reaching the higher standard in writing and maths

KS2:After discussion with Y6 teacher at appraisal meeting, likely attainment for current year 6 cohort:

EXP GDReading 87.5% (FFT50) 37.5% (FFT50)Maths At least 87.5% (FFT50) with aim

for 93.75% (1 pupil)37.5% (in between FFT50 and FFT20)

Writing 93% (FFT20) 37.5% (in between FFT50 and FFT20)GPS At least 87.5% (FFT50) with aim

for 93.75% (1 pupil)43.75% (FFT20)

RWM 81% (3 pupils not achieving) (just above FFT50)

25% (4 pupils)(FFT20)

In particular, these expected attainment figures indicate an increased percentage of pupils attaining greater depth in all subjects when compared to 2016-17. There is a need for extensive moderation through the year to ensure the accuracy of judgements.

Pupil Premium:One year 6 PP pupil100% RWM expected standard or aboveTwo year 2 PP pupils50% RWM expected standard or above

Q. Overall effectiveness. What strategies will be used to increase the percentage of pupils reaching higher level at KS1? And greater depth at KS2?A. Regular review of progress and moderation of books with subject leaders and head- pupils who need to reach higher standard based on their prior attainment as well as any further pupils who could potentially reach higher standard.


Page 7 of 20


Effectiveness of Leadership & Management

Review visit notes from Justin Stone and Debbie Buckingham (November 2018) identify that ‘The newly appointed Headteacher has secured the support of staff. She has a strong understanding of the strengths and areas for development across the school’ and that ‘The Headteacher is aspirational for the pupils across the school and recognises the need to secure consistency of progress.’The headteacher and deputy headteacher have attended meetings with other leaders across the MAT. Decisions about consistent use of internal data have been made to ensure consistency across the school. These will be communicated with staff and the first data collection and analysis will take place in December.The deputy headteacher has led training in English for SWITT trainees, together with a teacher from White Rock Primary School. Feedback from the Primary Programme Lead for ITT was that the session was very well structured and planned and student comments included ‘Very informative, really enjoyed planning with other people and seeing how others plan. Interesting to learn what greater depth meant within English – not to look at the following year’s curriculum. The women running the training worked the room well, coming round to each table to engage us further.’Targets for end of year progress and attainment have been set in discussion with teachers- these are challenging but realistic based on current attainment. Professional development targets have been agreed with teachers and CPD opportunities for individuals highlighted for consideration alongside budgetary restrictions. Most teachers have attended personalized CPD this term relevant to their role/taught age group and this will continue to be a priority.

Draft three year development plan created and shared at staff and governors meetings. Headteacher has identified three key objectives for priority this year which will be shared across the whole school community:

for teaching and learning in maths to develop progressive skills which stretch and challenge

to develop and embed vision and values within the whole school community

to develop an age appropriate, inspiring, creative curriculum ensuring opportunities for challenge

Q. Can you at the meeting fill out the comment about yours and Seann’s meetings with the other senior leaders across the MAT? I’m interested in the kind of benefits this gives you – without wanting to minimise the significance of data standardisation which is the one thing mentioned.A. This was covered during other discussions at the meeting.

Quality of teaching, learning & assessment

Headteacher learning walks have assessed learning behaviours and engagement in learning. Improvements noticed during these have included increased focus and care the pupils are demonstrating towards their learning.Justin Stone and Debbie Buckingham have visited all year groups and across the classes, the visits have identified good practice. Strengths identified from visit notes across the school include: There was a vibrant working atmosphere in the classroom. Carefully targeted questions enabled pupils to respond effectively

displaying a high level of understanding. Concentration and challenge was sustained for a lengthy period of

time by all pupils. More-able pupils were provided with a further challenge to stretch

their thinking and understanding.


APPENDIX 1

Pupil, Teaching and Learning Committee Autumn Term 2018 Summary Report

Summary of Decisions made and Work Planned so far

Ofsted is putting curriculum at the heart of the its new inspection procedure, so this year as last the main focus of this committee’s work will be to support the school’s curriculum development priority with different governors linked to particular areas of the curriculum to monitor the planned changes.

Tim ITDawn MathsMaggie ArtsAnn ScienceStephen PSHE Angelique PE (and After School and lunches)

Last year we planned to involve parents in discussions around the curriculum. As we now have a parent link governor (Liz) this is something we could consider getting involved with if the school think it would be helpful

We’re also going to do some work on getting a better understanding of assessment and standards.

Our data team will soon be taking a careful look at last year’s performance data and the Ofsted inspection data summary report ISDR (replaces the data dashboard which we looked at last year)with Alice. This data and some analysis will be presented to the first meeting of both committees next term with the chance to ask questions.

Page 8 of 20



Action Log

Meeting 1 29th October Who Completed

Compile a list of the type of provision that could/should be incorporated into the MATs planning and consult with Alice before sending it to Debbie

MP & FB

As soon as objectives and success criteria are confirmed with staff, Alice will email a copy of the SDP to all governors.

AP

Alice will keep us updated about curriculum developments in future meetings APAnn will send through some guidelines about curriculum visits by 12th November.

AB √

Book in school visit for the term with the subject lead (Amy Parkin for both subjects) please do this through Alice so that she can keep an eye on additional pressures on staff time. Don’t forget you must give staff advance notice of the objectives of your visit

DC and TS

Alice and Ann will organise a meeting of the data team when all the data and Ofsted analysis is available

AP,LM, AB,MP, DC

Alice and Ann will be working together next term to address some of the issues raised in the science report.

AP & AB

Alice will update us about curriculum responsibilities after the staff appraisals have taken place.

AP

Alice will incorporate these changes she outlined into the Behaviour Policy and then send it to FGB for approval at their next meeting

AP √

Alice to liaise with Maggie (Lead Governor for Safeguarding) to adapt the MAT policy to the school specific policy now required by the DfE. Alice also to update the Anti-bullying policy in line with the new guidelines on cyberbullying. These policies can then be recommended to the FGB for approval at the end of term.

AP & MP

Ann will liaise with all new governors so that the next governors newsletter (end of November) will include brief biogs and descriptions of their roles.

AB

Page 9 of 20



Resources Committee Autumn Term 2018 Summary Report

Summary of Decisions made and Work Planned so far

As you will recall from the minutes of our first meeting we deduced that we needed to get a firmer handle on estate/asset/premises management. An important first step was to ensure that all the documentation we require is easily accessible here at Ide. Iris is now working with Lorna to set up the necessary files. We have started to put together our Estate management plan and Amanda has kindly volunteered to take responsibility for this. This should make it easier for us to do the monitoring we are required to do and will encompass a maintenance plan/cycle and a school development plan.

We discovered that the MAT has taken responsibility for making the application for Capital Investment Funding (CIF) and have brought in consultants who have a good track record for putting in successful bids. The main project put forward for Ide will be a major upgrade of electrical wiring. Next year we hope to be in a position to play a more active part in the process. It appears that the MAT will invite tenders for the next cycle of condition report surveys. We are not alone in finding that the current condition survey updates do not meet our needs. We will need a survey of the front wall this year.

We have three outstanding issues that we need to get resolved before the end of term.

1. Receive assurance that we are fully compliant with legionella regulatory requirements. 2. Obtain a detailed contract from our grounds maintenance contractors so that we can

decide whether to accept their new tender.3. Investigate the possibility of increasing the amount of routine maintenance that we can

carry out each year.

Page 10 of 20



Action Log

Meeting 1 Who Completed

Meet with Lorna to agree delegation and the way forward with the Asset Management plan.

AP and AB √

More premises monitoring is needed to identify priorities for CIF and this will be the focus of Amanda and Liz’s Governor visits this term.

AP,AP,LM √

Stephen will meet with Alice and or Lorna to talk through this term’s spending and any adjustments to the current budget. SM

Stephen to circulate a copy of the 2018-19 budget to all new governors. SM

Alice to consult re current caretaking, cleaning and maintenance contract AP

Alice to amend the Health and Safety Policy and School Emergency and Continuity Plan in line with the points agreed and send these to committee members to approve.

AP

Amanda will produce a list of the files/information that we will need to be able to carry out our responsibilities and pass this to Iris by the end of this term. AP √

We have started to create the AMP and Dale and Amanda will work on this so that it is in place with a prioritised and costed maintenance action cycle by the end of the spring term. This means that we should be prepared to tackle our next CIF application at a much earlier stage next year.

AP and DB

AB to follow the question of Legionella compliance with Lorna and ask for a copy of the contract with Churchill or contact them herself. AB

Ann to liaise with Dale and then with Lorna and Plandscape to obtain/work out a contract so that we can make the decision re grounds maintenance for next year.

AB and DB

Page 11 of 20


Documents

€¦ · Web viewOur data team will soon be taking a careful look at last year’s performance data and the Ofsted inspection data summary report ISDR (replaces the data dashboard