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Socorro ISD 2015-16Campus Faculty and Staff Handbook and Policy Guide
ContentsCAMPUS INFORMATION....................................................................................................................3
Administrative Team...........................................................................................................................3
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Counseling Team.................................................................................................................................3SCEI Coaches......................................................................................................................................4Office Staff..........................................................................................................................................42014-15 School Improvement Team...................................................................................................4SIT Committee Meetings Dates...........................................................................................................4
PROFESSIONAL REPONSIBILITIES..................................................................................................5Work Day.............................................................................................................................................5Absences..............................................................................................................................................5Employee Tardiness.............................................................................................................................6Non-Duty/Vacation..............................................................................................................................6Comp Time and Overtime...................................................................................................................6Leaving Campus..................................................................................................................................6Parking.................................................................................................................................................6Purchase Order Requests.....................................................................................................................6Department Budgets............................................................................................................................7Department Grant................................................................................................................................7Staff Development and Training.........................................................................................................7Faculty & Staff Dress Code Policy......................................................................................................8Lesson Plans........................................................................................................................................8Classroom Instruction..........................................................................................................................9Substitute Folders................................................................................................................................9Student Safety/Monitoring...................................................................................................................9Field Trips..........................................................................................................................................10Faculty and Department Meetings.....................................................................................................10Employee Appraisal...........................................................................................................................10Employee Paperwork and Calendar...................................................................................................10
FACILITIES AND MAINTENANCE..................................................................................................11Building and Equipment/Furniture....................................................................................................11Building Keys and Identification Badges..........................................................................................11Maintenance and Repairs...................................................................................................................11Textbooks..........................................................................................................................................12
CAMPUS SAFETY...............................................................................................................................12Visitors...............................................................................................................................................12Deliveries...........................................................................................................................................12Emergency Operations and Safety Committee..................................................................................12
INSTRUCTIONAL PROGRAM AND ACADEMIC RESPONSIBILITIES......................................13Media Use in the Classroom..............................................................................................................13Student Attendance............................................................................................................................13
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Make Up Work..................................................................................................................................14Student Discipline..............................................................................................................................14Serious Discipline Infractions/Discipline..........................................................................................14Student/Adult Confrontations............................................................................................................14Emergency Student Removal............................................................................................................14Student Grading.................................................................................................................................15Report Cards and Progress Reports...................................................................................................15Failing Grades....................................................................................................................................15Homework.........................................................................................................................................16SAC Assignments (KEYS Academy Only)......................................................................................16Student Requests (KEYS Academy).................................................................................................16Student Requests (Options High School)..........................................................................................16Bell Schedules...................................................................................................................................16Morning Student Pick-Up (KEYS Academy Only)..........................................................................17Student Lunch (KEYS Academy Only)............................................................................................17End of Day Student Release (KEYS Academy Only).......................................................................17
ELECTRONICS/EQUIPMENT USE...................................................................................................17Cell Phones/Telephones.....................................................................................................................17Copiers and Paper..............................................................................................................................17Email and Voicemail.........................................................................................................................17Office Services...................................................................................................................................17Mail Services.....................................................................................................................................18
Appendices............................................................................................................................................19Handbook Receipt.............................................................................................................................20Instructional Aide Homeroom/Breakfast in the Classroom Assignments:........................................21KEYS Academy Duty Schedule........................................................................................................22Options High School Duty Schedule.................................................................................................22KEYS Academy Bell Schedules........................................................................................................22Options High School Bell Schedules.................................................................................................22KEYS Academy Master Schedule.....................................................................................................22Options High School Master Schedule..............................................................................................22
CAMPUS INFORMATION
KEYS Academy Mission Statement
KEYS Academy provides students an opportunity to become productive members of
society by way of a quality learning environment that promotes excellence and develops interpersonal skills necessary to resolve
academic, family, and social conflict, thereby improving their self-image and control over their
lives (Will be revised during the 2014-15 year).
KEYS Academy Vision
Discovering Excellence
Options High School Mission Statement
The mission of Options High School is to provide the resources, encouragement and
guidance so that all students can earn a high school diploma and become productive citizens
(Will be revised during the 2014-15 year).
Options High School Vision
Improving Lives
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KEYS Academy and Options High School
Faculty and staff members of KEYS Academy and Options High School are the strongest, most-compassionate, hardest-working employees in SISD! To make it at an alternative school it takes “the best of the best” and so congratulations are in order for you as one of the elite few who are included in this prestigious group of alternative educators.
In order to assist you and make the 2015-16 school year a successful year for you, the administrative team is providing to you this faculty and staff policy manual for to be used in conjunction with all SISD policies and procedures. This manual is intended to be as thorough as possible but there may be situations that require adjustments and/or changes as the year progresses. Therefore, this manual is a “living” document and will be updated as the need arises in order to serve you and your needs better.
Administrative TeamMagdalena Aguilar Principal 937-4002 [email protected] Damian Assistant Principal 937-4003 [email protected] Warren Assistant Principal 937-1303 [email protected] Enrique Cubillos SRO 937-4027 [email protected]. Joe Castorena SRO 937-4030 [email protected] Mike Garcia Head Security 937-4028Officer Tomas Hernandez Security 937-4028 [email protected] Diana Gavaldon Security 937-4028 [email protected]
Counseling TeamMartha Trujillo Counselor 937-4011 [email protected] O’quinn Counselor 937-1311 [email protected] Holguin Master Social Worker 937-1317 [email protected] Marquez CIS Coordinator OHS 937-4016 [email protected] Garcia CIS Coordinator KA 937-1317 [email protected] Chavez Parent Liaison 937-4050 [email protected]
SCEI CoachesAndrew Alarcon KEYS Academy 937-4052 [email protected] Garza KEYS Academy 937-4018 [email protected] Lares Options High School 937-1319 [email protected]
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Office StaffAdriana Solis Campus Secretary 937-1305 / 937-4005 [email protected] Macias PEIMS/Atten KA 937-4006 [email protected] Lerma PEIMS/Atten OHS 937-1306 [email protected] Fernandez Scheduling Clerk 937-1307 [email protected] Sanchez PEIMS/Registrar 937-4029 [email protected] Cossio Receptionist 937-4000 [email protected] Duran Intake & Admissions 937-4012 [email protected] Soto Facilities 937-4019 [email protected] Mahon Nurse 937-4010 [email protected]
2015-16 School Improvement Team(2 Summer Meetings Required for CIP)
Dr. Magdalena Aguilar Principal KA OHSSteven Warren Assistant Principal KA OHSRicardo Damian Assistant Principal KA OHSMartha Trujillo Counselor KAAlicia O’quinn Counselor OHSMario Holguin Master Social Worker KA OHSAndrew Alarcon Intervention Coach KAViola Lares Intervention Coach OHS__________________________ HS Representative KA (2 Year)__________________________ HS Representative KA (1 Year)__________________________ HS Representative OHS (2 Year)__________________________ HS Representative KA (1 Year)__________________________ MS Representative KA (2 Year)__________________________ EPAC Representative KA (2 Years)__________________________ EPAC Representative OHS (2 Years)Diane Medina SISD KADr. Maria Arias SISD OHS__________________________ Parent Representative KA__________________________ Parent Representative OHS__________________________ Community Representative KA__________________________ Community Representative OHS
SIT Committee Meetings DatesAugust 20, 2015 January 28, 2016 (Formative Evaluation)September 24, 2015 February 25, 2016 October 29, 2015 (Department Grants) March 24, 2016 (Budget)November – No Meeting April 28, 2016December – No Meeting May 26, 2016 (Summative Evaluation)
June 1 & 2, 2016 (2016-17) CIP Entry
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PROFESSIONAL REPONSIBILITIES
Work DayEmployees are required to work the full amount each day. If an employee cannot attend work for any reason it is their responsibility to adhere to attendance policies and report their absence to the Aesop system. It is not the campus secretary’s responsibility to report employee absences; only in extreme emergencies will this be allowed. Personal appointments should be scheduled at times when students are not in attendance such as intersession and summer break.
At-Will Employees/Time-Clock Ad Reg (DEA) Employees such as Instructional Aides and Clerks are required to work 7.5 hours a day. An instructional aide’s workday is 8:00 am-4:15 pm. Under no circumstances may an employee work more than the required 7.5 hours. Employees are expected to finish required work within the 7.5 daily hours. Each employee using the Time-Clock is required to submit a signed Time-Clock Employee Agreement Form immediately after receiving their initial or yearly update training. All policies related to Time-Clock usage will be strictly adhered to and employees are responsible for correctly punching in and out each day. Missing punches are not allowed and will be documented.
Exempt/Professional EmployeesEmployees such as administrators, counselors and teachers are considered professional and “Exempt” employees (employees who do not qualify for the minimum wage and overtime provisions outlined in the Fair Labor Standards Act or FLSA). The minimum workday for professional employees is 8:15 am – 4:00 pm and in accordance with the 187 days on the District’s 187 Teacher Calendar (approved early release days excluded). However, as professional employees, exempt staff members (teachers, counselors, instructional coaches and administrators) are expected to work as needed to complete assigned duties and requirements on time and meet all deadlines. This includes providing interventions for students who have not mastered content. This may require the professional employee to work longer than the minimum day, especially if student data/ information indicate a need.
AbsencesAs stated above, it is the employee’s responsibility to report their absences to the Aesop system by either calling _________ or visiting the AESOP website before 6:00 a.m. After 6:00 a.m. absences are to be reported to the campus secretary. The campus secretary will track the number of times she reports an absence for an employee and report the data to the campus principal. More than three (3) instances for any employee will be considered excessive. Absences of four hours or less are considered half-day absences while absences greater than four hours are full day absences. All absences are to be reported prior to the absence and employees requesting “School Business” and “Personal” days must do so by submitting the proper form to their administrative supervisor at least three (3) days prior to the absence. Please note: discretionary or personal leave will not be approved on staff-development days, workdays, student testing (State and Local), days before and after a holiday and at administrative discretion. Illnesses on state-mandated testing dates, Fridays and days when a personal or non-duty day has been requested and denied will require a written doctor’s excuse without exception. Absences due to jury-duty or court subpoena require a copy of written documentation provided by the justice system prior to the absence (AdReg (DEC)). Please be advised that this documentation is submitted to the SISD Human Resources Department and SISD reserves the right to verify the information is correct and true.
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Unfilled Teacher Absences If a teacher’s reported absence is unfilled by the substitute system, the office staff will notify the instructional aide and arrange coverage if possible. The instructional aide will assume responsibility for the students until a substitute teacher or coverage arrives.
Employee TardinessEmployees arriving late on any occasion will need to schedule an appointment with the campus principal on the day of their tardiness to explain. Text messages and email messages do not replace this requirement but are appreciated notifications. Tardiness of more than one (1) hour will automatically require a half-day absence being reported.
Non-Duty/VacationEmployees working more than 187 may receive non-duty days each year. Employee requests to use non-duty days must be submitted using a Non-Duty Form at least three days in advance to the campus principal. If the request is not answered by the time of the desired absence the request is automatically approved. As with Discretionary or Personal leave, non-duty requests on certain dates are not allowed. These days are when students are in session, staff development and work days, any State or Local testing days, the days immediately preceding or following a holiday, and at administrator discretion. Illnesses occurring on dates that have been requested as non-duty and denied will require a written doctor’s note/excuse.
Comp Time and OvertimeOvertime and comp time is not allowed. Only in extremely unique situations or emergencies will overtime resulting in comp-time or additional pay be approved by the campus principal. Employees are expected to strictly adhere to Department of Labor Standards and Time-clock Procedures set forth by the District and KEYS Academy Administration. Anyone accruing unauthorized overtime will be issued an official reprimand. If an employee needs to submit a Time Clock Correction Form or a Request to Earn/Use Comp Time, they may access the forms in the appendices of this handbook or with the campus secretary.
Leaving CampusEmployees must have administrative approval to leave the campus during the school day. Any faculty or staff member leaving campus during the planning and preparation period must sign-in/out in the front office as well as notifying campus administration through the use of sign out form. Any employee arriving an hour late or leaving an hour early will need to request half day absence to AESOP system. A lunch sign-in and out form will be available with the receptionist. A maximum of three (3) days in a semester is allowed for personal reasons. Leaving during preparation and planning for school required business is unlimited with administrative approval.
ParkingEmployees are required to park in designated parking spots. If a spot is not reserved for an employee they may use any of the non-designated parking spots. Vehicles parked illegally may be towed. Do not double-park, park in designated Fire Lanes, Bus Loading Zones or designated Handicapped spots (unless legally authorized). If you need special temporary parking consideration, contact a campus administrator ahead of time. Parking licenses will be given by security and require the employee to show proof of insurance.
Purchase Order RequestsRequests to buy classroom/office materials and supplies must be submitted using the campus Purchase Order Request with the proper documentation. You will need to include the goal and/or strategy from
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Campus Improvement Plan (CIP). Additionally, the funds used to pay for the items must be available in the department budget. Therefore, all department teachers must be in agreement of the purchase and sign-off on the POR. Please follow these steps when submitting a supplies request form:
Use the campus electronic Purchase Order Request (ask for a copy or look in the shared drive);
Click the link below to go to the District’s website and the current posted bids. o Awarded Summary Sheets (a.k.a “Bid Tabs)
Choose appropriate bid by going through all pages;Find what you want and get all vendor information; Contact the vendor and obtain a quote on the items you’re requesting.Completely fill out Purchase Order Request and attach a copy of the quote from the vendor; TOCTurn in all paperwork to your supervisor with your department teachers’ signatures or initials next to yours.Check back later with the secretary to see if it was approved by administration and submitted (3-4 days).
The usual process time for correctly submitted forms is one week for local vendors, and ten (10) or more days for out-of-town vendors. Purchases from non-vendors are possible in some cases; however, the process is lengthy. In all situations there is no next day service so please plan accordingly. All purchases must be made using this system. Please note: the administration has decided not to allow reimbursements. Requests for reimbursement will be denied.
Finding bids is not always an easy process. The steps above will assist you but if you’re having difficulty finding a unique bid please call the Purchasing Department at 937-0163 for assistance. You can also visit the following link to see the Purchasing Department Handbook.
Sole Source Vendors are companies that carry a product others don’t. If the item you are purchasing comes from a Sole Source Vendor you will need to obtain a quote from the company by either fax or email and attach it to P.O. If you aren’t sure whether or not the company is a sole source vendor try a Google search of the product you’re buying to see if other companies carry the item.
*Reimbursements are not allowed.
Department BudgetsCampus department budgets must be spent in accordance with the Campus Improvement Plan (CIP) and submitted to the campus secretary by December 19, 2015. Purchases must be related to the CIP through goals and objectives and included on the Purchase Order Request. Additionally, at least eighty-five percent (85%) of the department budget must be spent on instructional materials that are used by the student. Administration may require justification from the department how materials will be used before Purchase Order Requests are approved. Departments will be notified of their budgets for the 2015-16 school year by their supervisor.
Department GrantA department grant will be awarded by the SIT committee in October. Interested departments will need to submit their complete Department Grant Application to any SIT committee member by October 16. The grant must be spent by December 18, 2015.
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Staff Development and TrainingAll faculty and staff are required to attend staff-development days/hours in accordance with Socorro Independent School District’s (SISD) Policy DMA Legal “Professional Development: Required Staff Development”. It is the employee’s responsibility to ensure they complete all required staff-development. Staff members are required to sign-in at all KA and District staff-development sessions and proof of attendance (certificate) must be submitted to the employee’s supervisor within two weeks of the session. The documentation will become a part of the employees appraisal file.
Staff development for the remainder of the 2015-16 year and the opening week of 2016-17 will be determined by a Staff Development Committee (SDC). The SDC facilitator will be the EPAC rep from each campus. The committee will consist of 3 teachers (including EPAC rep), 1 Instructional Aide and the Campus Secretary.
Committee MembersKA EPAC Rep:OHS EPAC Rep:Teacher 2:Teacher 3:IA:Campus Secretary: Adriana Solis
The SDC will make recommendations to the principal and SIT committee in relation to employee staff development. Off campus staff development is encouraged and budget has been appropriated for a cadre of staff to attend the National Alternative Education Conference in February. This year the conference isn’t during intersession. Two (2) teachers from each campus will be chosen to attend. Interested individuals need to submit a written essay request indicating their interest and why they are interested (related to building professional strengths).
Requests to attend training outside of the district require the following steps:
Submit a detailed request to your SIT representative via email at least one month before the training date (plan accordingly).Attend the next SIT meeting and be prepared to defend your request.If the request to the SIT and principal is approved, obtain and complete a Trip Request (TR) Form from the campus secretary.Submit the TR to the campus secretary at least three weeks before the scheduled event. Submit proof of attendance campus secretary after the training.Attend the next SIT Committee meeting to give a brief report on the event.Be prepared to present what was learned to the faculty and staff at KA.
Teachers are required to relate all staff-development requests to the Teacher Self-Report, Section III, no. 9 that asks the teacher to list three areas of interest for future learning. Additionally, all staff development requests must be related to the CIP, DIP and TEKS/STAAR Objectives.
Faculty & Staff Dress Code PolicyTo set the best example possible for our students, faculty and staff members are expected to set the example and dress professional and appropriate to the position they fill at all times. Please remember, the unique nature of alternative campuses, and especially DAEP campuses, may require stricter dress code due to the enrollment of TJJD students and their unique circumstances.
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1. Clothing should not be faded, torn or excessively tight. Clothing representing affiliation to social clubs or organizations should not be worn at school.
2. Employees may not wear shorts (PE excluded).3. Faculty and staff members may wear campus shirts on Fridays or special occasions with
Docker/trouser style pants.
4. Departments that have 97% attendance or better may wear jeans (or hats if they choose) on Fridays. Administration will notify staff in advance.
5. Head gear (such as hats, caps, etc.) .
6. Staff teaching a performance content area such as PE, Art, etc., may wear clothing appropriate to
their content area.
7. Personal expressions such as piercings, tattoos, etc., need to remain private and not be seen.
8. Employees attending training off-campus (including conferences) are expected to wear professional dress. Employees wishing to dress comfortably can wear a Docker style twill pant with their campus shirt as well.
The administrative staff reserves the right to determine appropriateness of employee clothing and will address inconsistencies on an individual basis.
Lesson PlansLesson plans may or may not be required of teachers. Lesson plans are to be submitted to the employee’s supervisor based on the supervisor’s schedule. The lesson plans will be a part of the employee’s appraisal system if they are required.
Classroom InstructionTeachers are required to implement “bell-to-bell” instruction utilizing researched based instructional methods. Every minute of instructional time is to be utilized with meaningful academic and character education. Free time is not allowed. During instruction time (class periods) teachers should be in the Power Zone and should not be observed sitting at their desks or talking on their cell phones (School phones are reserved for school business only).
Substitute FoldersAll teachers are required to prepare and maintain substitute information. All substitute information must contain: a seating chart, attendance procedures, emergency procedures, evacuation plan, morning duty schedule, all bell schedules, three (3) days of lesson plans, a discipline plan, and a note to the substitute that includes special discipline information regarding students (Schaeffer House students’ needs, what to do in an emergency, etc.). The substitute information can be uploaded into the AESOP system and must be updated every nine (9) weeks by the first Monday of the nine weeks. This information will also be used to document proficiency where appropriate in the appraisal instrument.
Student Safety/MonitoringTeachers will be responsible for reporting to their assigned morning and afternoon duty stations in addition to the overall safety of the campus at all times. During transitions and code blue teachers shall stand at their classroom doors and observe students. At KEYS Academy the instructional aides are to stand in the middle of the hall and move students along. At the end of the day administration and security team will work in tandem to release the students to the parents/guardians in an efficient manner.
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Field TripsAll field trips must be related to instruction and require a lesson plan with rigorous activities (including writing activities and reflective feedback). The field trip must be submitted in writing at least three weeks before the intended date with the lesson plan attached.
Faculty and Department MeetingsFaculty meetings will be held as needed. Staff will be given advance notice and attendance is mandatory. Sign-in sheets and agendas will be provided for faculty meetings outside of the regular school day. Signatures on the sign-in sheets will not be allowed once the meeting is concluded. Evidence of attendance at department meetings is required and will be used as documentation on the appraisal document as appropriate.
Departments will develop a meeting calendar and submit the calendar to administration before the first day of instruction. Meetings will require an agenda, sign in sheet and minutes. Original copies of these items need to be turned in to the principal the day after the meeting by end of business.
Faculty and Department Meeting Norms:Be Professional – Participants are expected to maintain an optimistic attitude, be courteous and polite, keep cell phones on silent, participate and share information respectfully, and be a team player.Stay Focused – Participants are expected to provide and adhere to an agenda, keep discussions and issues work related, stay on task, maintain consistency and begin and end on time. Be Prepared – Participants are expected to bring needed materials and data, stay current on district and campus policies and be knowledgeable on current educational practices and trends.
Employee AppraisalAdministration will be conducting instructional walk-throughs and observations throughout the year and will vary in length. The observations are intended to assist the employee and provide a channel of open communication between the administrator and the employee about instructional goals for teachers and instructional aides. At times feedback may contain performance expectations for employees. All administrators will meet with their staff during the month of August for a pre-observation meeting in order to review the appraisal document and set up the observation and appraisal plan. All teacher appraisal observations will be completed by the end of September. As per district policy, administration will schedule teacher appraisal observations at a mutually agreed upon time with the teacher. If the teacher is not present the day of the scheduled observation, the appraiser will conduct the observation at the agreed upon time on the instructional day the teacher returns (in accordance with the PDAS observation calendar). Other staff members will receive their appraisal reports in accordance with SISD practices. Staff members are to check the Eduphoria system weekly to check for observation/appraisal information.
Employee Paperwork and CalendarCertain documentation will be required of teachers throughout the year. Teachers will be given a set of labels, cover sheets and a calendar that correspond to their required paperwork. As teachers are professionals, it is expected all documentation will be submitted on time and in the correct format. Teachers may utilize instructional aides to assist them with this requirement.
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FACILITIES AND MAINTENANCE
Building and Equipment/FurnitureEvery employee is responsible for helping to maintain the school and teaching the students a sense of pride and responsibility for the care of the building and equipment. If you observe any student destroying or damaging any part of the building or school equipment, you should submit a Discipline Referral Form describing the type of behavior you observe.
Staff members are responsible for the inventory and care of any furniture, supplies, technology and equipment in your possession and classroom/office. Lost, broken or stolen equipment must be reported to the assistant principal in charge of facilities and you must file a police report with the campus SRO within twenty-four (24) hours. All items on your classroom Inventory List will need to be accounted for at the conclusion of the school year. Try to conduct periodic inventory checks or at least one per academic quarter in order to make the end of year Fixed Assets Report easier.
Moving or trading surplus equipment/furniture is not allowed without administrative approval. If you wish to move surplus equipment/furniture to another classroom, complete the Maintenance Request Form and submit it to the front office for administrative approval. All custodians have been directed to ask for this documentation with administration approval before responding to or completing any movement request. All furniture and equipment actions must be noted on the Inventory List and initialed by the parties involved.
Building Keys and Identification BadgesKA Faculty and Staff will be issued identification badges from the Registrar at OHS. Once issued, employees are required to wear their ID while on duty at all times for safety purposes.
Keys and badges will be issued by the campus security and assignment records will remain in the security office. All employees will be required to sign for their badge and any keys they receive. Please exercise extreme care with these items as it is the responsibility of the person assigned them to see they are used properly. Loss of a key or badge should be reported immediately or within twenty-four (24) hours. Replacements of both keys and badges will be cost the employee a $5 fee for each item or in accordance with district practice. Depending on the key lost, the cost could change significantly as rekeying a door may be necessary. The cost for this process is $25.
Master keys and outside door keys will not be issued under any circumstances. If you need access to the building before or after hours, see the assistant principal or his/her designee to make arrangements.
All keys and badges will be turned in at the end of the school year to the assistant principal or his/her designee as a part of the end-of-year check out. Keys for doors and cabinets should be neatly organized and clearly labeled when turned in to the office.
Maintenance and RepairsIn the event equipment and/or furniture in your office/classroom needs attention please complete a Maintenance Repair Request form and turn it into the front office. In order to maintain and preserve our beautiful facility it is important that you do not mount items to the wall using glue, tape, or liquid nails. Use an approved hanger to mount items and request assistance from the custodial/maintenance staff when necessary.
Any items posted on walls for display in any part of the building and areas that can be observed are to look organized, uniform, professional and neat at all times.
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Notify the front office immediately when you notice graffiti so that it can be removed as quickly as possible. Submit a Discipline Referral if you observe the student writing the graffiti. If your custodian forgets to clean a portion of your classroom or you have a special cleaning request, contact Head Custodian, Moises Soto, to address the situation.
TextbooksTeachers are to use a classroom set of books and maintain a Textbook Inventory and Assignment unless specific permission is afforded. SISD policy CMD Legal Equipment and Supplies Management; Instructional Materials Care and Accounting outline the District’s expectations in relation to textbooks.
At the beginning of the year please check the textbook inventory for your classroom set of books to make sure it matches the end of year inventory. If you find any discrepancies, see the assistant principal immediately to resolve the situation as you are fully responsible for these books.
Check each book carefully for damage and record all damage before assigning the book to a student.Assign a specific book to each student to use in class. Please use the Textbook Inventory and Assignment to track this information. Please check your classroom set of books for damage every three weeks. If a book is lost, inform the assistant principal immediately. If a book has been removed from circulation, indicate on the inventory list REMOVED and turn in removed book to administrator.The assistant principal will inventory books at the end of the school year.
CAMPUS SAFETY
VisitorsAll visitors must check in at the front office and receive a visitor’s pass. Employees’ friends or family members (including children) should not visit the employee during working hours unless the employee has received prior administrative approval. Any unauthorized visitor on campus should be reported to the front office immediately at 937-4000. If you fear someone is an intruder be sure to follow the EOP.
DeliveriesEmployees should not have personal items delivered to campus. Flowers, gifts, etc. sent to the employee are acceptable. KA and OHS will not accept deliveries of any kind for students.
Emergency Operations and Safety CommitteeTeachers are required to go over Emergency Operations Plan (EOP) with their students at least once every six (6) weeks at a minimum, however every three (3) weeks as students enter frequently is recommended. Additionally, teachers are required to train students what to do in the event of an emergency and the students are somewhere other than the regular classroom and hold small classroom drills without being directed by administration.
Socorro Independent School District’s Police Department will oversee the emergency planning throughout the District. The School Resource Officer (SRO) will facilitate the Safety Committee and will be responsible for ensuring the Emergency Operations Plan (EOP) is updated and that all policies and procedures are adhered to. Staff members interested in serving on the campus Safety Committee should contact the SRO or assistant principal.
Each staff member will be given a copy of the EOP upon completion or when the document is updated. The EOP will include descriptions of specific events and what the employee should do in the event of a crisis. Some topics that will be included are:
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Active shooter/Lock down;Fire drills and safety;Shelter in place;Severe Flooding/Natural Disasters;Natural gas leaks;Inclement Weather.
Please remember to include information relating to the EOP in your substitute folder and display critical information such as the Lock Down procedures appropriately.
INSTRUCTIONAL PROGRAM AND ACADEMIC RESPONSIBILITIES
Media Use in the ClassroomAdministration encourages the uses of different types of media to foster learning in the classroom. Documentaries, television programming, radio, video, etc., are acceptable as an instructional tool when used appropriately. Feature Films/Motion Pictures are not permissible at any time. The following guidelines are to be met when using media in the classroom:
Media cannot contain nudity, profanity or sexual situations.Media involving drugs and alcohol should be utilized educationally and should be used with extreme discretion. The message to students must discourage consumption.Media must be related to the TRS documents, lesson plans, and must have a lesson associated with it.Media may be used for instructional purposes only.Media is never to be used strictly as entertainment value or down time for students.Media should not be the primary source of instruction and should be used sparingly.
Student AttendanceTeachers are responsible for keeping timely and accurate student attendance. The teacher is required to report and correct attendance errors within 24 hours to the attendance clerk without exception.
The attendance clerk keeps account of all daily student attendance for campus accountability. KEYS staff (other than a trained PEIMS/attendance clerk) may not handle student absence documentation received from a parent. If a parent or student tries to give you information regarding an absence, send the information and the student to the attendance clerk with the instructional aide. Office personnel are required to sign and date stamp when they received the parent notification, then provide parents a copy of the received information.
Office personnel are required to keep student sign-in logs that track the date and exact times students are in the office area.
Excused – Absences due to illness of the student or serious illness or death in the immediate family, subpoenas for court, and medical and dental appointments are considered excused.Unexcused – Absences that do not fit the above criteria for excused absence are considered unexcused.Truancy - This is a violation of the State Compulsory Attendance Law. Truancy is an absence without permission of parents and/or school officials for any length of time.
Attendance Codes
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A = Unresolved L = LegalB = School Business M = Teen ParentC = Court P = Parent RequestD = Doctor/Dental Appt. R = RunawayE = Excused S = SuspensionF = Funeral T = TardyG = Religious Holiday U = UnexcusedJ = SAC V = TruantK = Weather X = School activityZ = Field Trip
Make Up WorkSocorro ISD routinely updates policy and procedure related to grading in order to provide students and parents the best academic services. Please make sure to check policy EIE and EIA (Local and AdRegs) frequently in case there are changes.
Student DisciplineKEYS Academy and Options High School faculty and staff will develop a core set of classroom rules to be used in every classroom known as the Campus Behavior Plan (CBP). As they are developed by staff, these rules are mandatory and teachers can establish additional classroom procedures. It is the expectation that these rules will be supported and followed every day. It is the teacher’s responsibility to deal with classroom discipline as outlined in the SISD Student Code of Conduct and administration will not address any level 1 and some level 2 offenses. Before referring a student to the office and as part of progressive discipline, teachers are required to contact the parent or guardian and notify the parent/guardian the student is being given a discipline referral and the reasons for the referral.
Serious Discipline Infractions/DisciplineSecurity and SRO are not responsible for classroom discipline and should not be called to assist teachers with level one (1) and two (2) offenses. If a teacher requests assistance from a security guard or SRO, the teacher must have followed all the steps in their CBP and submit a discipline referral at the time of assistance. It is expected by campus administration that if a teacher needs assistance by security or SRO the behavior should be severe enough to warrant a parent conference followed by a legal complaint by the teacher.
* Administration reserves the right to make final decisions concerning any discipline issue.
Student/Adult ConfrontationsAt no time are adults allowed to engage in confrontations with students. KEYS Academy employees are expected to remain calm and in control of student situations at all times. If a student is upset, the adult is expected to deescalate the situation and work with the students until he/she is calm.
Emergency Student RemovalStudents should only be removed from the instructional setting if:
1. The student is a physical threat to themselves or another person;2. They are in possession or under the influence of drugs or alcohol; 3. They are in possession of a weapon.
If you suspect a student is under the influence of drugs/alcohol or in possession of a weapons, stay safe and have student removed from classroom! Notify security and/or an administrator without alarming the
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student. Keep an eye on the student until help arrives. Never confront a student of having or being under the influence of controlled substance.
Student GradingAll teachers will follow the grading and evaluation procedures according to SISD Policy EIA Regulation.
Middle School (Grades 6 – 8) Daily Grades (____minimum) _____%Major Grades (unit tests, common assessments, mini-marks, and projects) ____%9 Week’s Test (Comprehensive and shall include a campus and/or grade level benchmark or common assessment) _____%
High School (Grades 9 – 12)Daily Grades (____ minimum) ____%Major Grades (unit tests, common assessments, mini-marks, and projects) ______%9 Week’s Test (Comprehensive and shall include a campus and/or grade level benchmark or common assessment) ____%
Additionally, as writing has been identified as a major area of need, 25% of every assignment shall be comprised of an open ended or essay question that addresses critical thinking at the higher levels of rigor (levels 3 and 4 on Webb’s DOK and Synthesis and/or Evaluation on Bloom’s Taxonomy).
Report Cards and Progress ReportsReport cards will be prepared for each student and sent home according to the district calendar. However, teachers at KEYS Academy are required to post their grades every Thursday by 4:30 p.m. Options HS teachers teaching Compass Learning Labs will use the Compass Learning system to issue progress reports and report cards. P & P classes will use the Tyler Munis grade book and will report grades in accordance with the district calendar.
The grading system affords teachers an opportunity to communicate with parents about their daughter’s/son’s grades on a regular basis and is required in order to accurately review a student’s progress. In addition to the grade book, teachers using the Tyler Munis Gradebook are required to turn in the entire pass/fail report at the end of every three (3) weeks in accordance with the campus calendar. Teachers using the Compass Learning system for a class will submit Progress Monitoring Reports every Friday before 1:00.
Failing GradesAny teacher recording a failing grade for a student on a progress report, report card or pass/fail report must be able to document parent contact in which the failing grades were discussed. If the failing grades are due to missing work, the teacher must be able to document how the teacher worked with the student to make-up the missing work. If the failure is due to a lack of mastery/low grades, the teacher must document how they have provided interventions to the student outside of regular class time in order for the student to achieve understanding and master the concept(s).
You must be able to substantiate any grade given to a student whether passing or failing.
HomeworkTeachers should utilize homework with students in order to achieve best results. KEYS Academy teachers need to coordinate with campus security so they are aware students will be bringing homework
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in the morning. Options High School teachers are also encouraged to assign meaningful, rigorous homework when it is necessary to student mastery.
SAC Assignments (KEYS Academy Only)Students assigned to SAC must receive the lesson for each day they are assigned to SAC. Additionally general SAC lessons need to be prepared by the teacher and given to the SAC aide for use until a specific lesson can be prepared and in order to take the place of lecture and other class time the student can’t observe while in SAC.
Student Requests (KEYS Academy)
Counselor (Code 4)The KEYS Academy counselor is available for students from 8:00 am to 4:00 pm. In non-emergency situations, relay a student’s request to see the counselor via email or the universal pass. In an emergency CRISIS situation, send the student with an instructional aide immediately. The counselor is ALWAYS available for a student in CRISIS.
Fighting (Code 3)Use common sense but also call the front office and indicate a code 3.
Nurse (Code 2)If a student requests to see the nurse, fulfill the request immediately. If the nurse feels that the student is taking advantage in order to leave the room, the nurse will notify the administration. Do not make a medical judgment! Remember: Nurses are the only members of a campus allowed to distribute medication. Students should not take any medication in class.
Restroom (Code 1)If a student requests to use the restroom and it is still some time before the scheduled bathroom break, request assistance through a code 1. Monitors are stationed in the hallways to assist and staff should be able to see a monitor easily once they look in the hallways. Teachers may also send the instructional aide to find the monitor for assistance.
AdministrationStudents requesting to see administration can do so via a teacher and email. As with the counselor, if it is an emergency, enlist the assistance of a monitor or security guard.
Student Requests (Options High School)Students requesting to see personnel such as the counselor, MSW, Assistant Principal and Principal need to sign up with the individual they wish to see before or after school or at lunch. The student will be called out of class or given an appointment based on the individual’s work schedule.
Bell SchedulesKEYS Academy and Options High School have several different bell schedules that will be implemented throughout the year. The most common bell schedule is the daily bell schedule however, depending on the student and campus calendar, other schedules will be implemented throughout the year. Early release and Reconnections and Relationships are two different events that will require a different bell schedule. A copy of all bell schedules can be found in the appendices.
Morning Student Pick-Up (KEYS Academy Only)Instructional aides need to report to the cafeteria at 8:15 and be ready to monitor students at 8:30 a.m. A cafeteria seating chart is provided in the appendices. The instructional aide is responsible for implementing lessons during 1st period that are provided by the SCEI coaches and assistant principal. At
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9:00, teachers are to be in the cafeteria to pick up their classes and escort them to 2nd period. The security officers will assist the teachers in calling out their students.
Student Lunch (KEYS Academy Only)Teachers will be provided with a list of students who have detention and those students will be picked up by security 1-2 minutes prior to student lunch. Students not in detention will be released to the cafeteria by security on a classroom by classroom basis and are to be escorted by the instructional aides. The instructional aides will help actively monitor the students in the cafeteria during lunch. At the end of the lunch period, teachers will pick up their students in the cafeteria and assist the Security team with Code 1 bathroom breaks.
End of Day Student Release (KEYS Academy Only)Students will be released from class by announcement. Once student names begin being called, instructional aides need to be report to the middle of the hallway and help moving students to the back door exit. At 4:00 aides will escort remaining students to the cafeteria and stay with them until the aide clocks out for the day.
ELECTRONICS/EQUIPMENT USE
Cell Phones/TelephonesIn order to protect the quality of instruction in the classroom, during instructional periods, teachers and instructional aides may not use their personal cell phones or classroom phones for personal use. The cell phone does not have to be off but at a minimum must be in silent mode. In the event of an emergency, administration will happily work with teachers and instructional aides to accommodate employee needs. Staff members are to refrain from allowing students to use both the classroom phone and the teacher’s cell phone.
Copiers and PaperCopy machines are available for teacher use. The office copy machine is for office use only and may not be used by teachers and aides. Each teacher will be given their own paper to use in the copier. Teachers will all be given the same amount of paper (two boxes/ 1 per semester); additional paper will be issued if funds allow.
Email and VoicemailEmployees are required to check their email and voicemail daily. These forms of communication have been provided to employees by SISD as a means of communicating with supervisors, SISD personnel, parents, students and community members. Teachers are expected to share their email and voicemail with parent/guardians and respond to inquiries from the community quickly and thoroughly. As communication is an important part of the school environment, email and voicemail usage will be documented in the employee appraisal process for all employees.
Office ServicesThe front office staff will provide certain office services such as faxing, laminating and shredding for employees upon request. Please allow at least a week for services that require laminating, copying, etc. Speak to the receptionist if you need assistance with one of these services. The equipment is to be used by trained personnel only. Please plan accordingly and don’t expect rushed delivery.
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Mail ServicesEmployees all have a mail box in the teacher’s workroom/lounge that daily mail and messages will be placed in. Large packages and items not fitting in the files will be delivered to the employee or a message will be given to the employee for instructions for picking up the package.
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Appendices
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2015-16 KEYS Academy and Options High School Employee Ad Reg/Handbook Receipt
Handbook Receipt
Name ______________________________________
Department ___________________________
I hereby acknowledge receipt of a copy of the 2015-16 KEYS Academy and Options High School Employee AdReg/Handbook. I agree to read the handbook and abide by the standards, policies, and procedures defined or referenced in this document.
The information in this handbook is subject to change. I understand that changes in campus policies may supersede, modify, or render obsolete the information summarized in this book. As the campus provides updated policy information, I accept responsibility for reading and abiding by the changes.
I understand that no modifications to contractual relationships or alterations of at-will employment relationships are intended by this handbook.
I understand that I have an obligation to inform my supervisor or department head of any changes in personal information such as phone number, address, etc. I also accept responsibility for contacting my supervisor or the campus principal if I have questions or concerns or need further explanation.
________________________________ _________________________Signature Date
Please print this page, sign it and date this receipt, and forward it to the campus secretary.
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Instructional Aide Homeroom Assignments:
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KEYS Academy Duty Schedule
Options High School Duty Schedule
KEYS Academy Bell Schedules
Options High School Bell Schedules
KEYS Academy Master Schedule
Options High School Master Schedule
