Word Basics

WPS 60 Guides

Getting StartedFirst, let’s become

familiar with Word. To open the program, you can single-click on the icon in your computer’s dock. Word Icon

When you open Word, you will notice that the top bar on your computer will change. This is your menu bar, home to the various menus you may use to navigate Word. The most important menus are Word (home of the command Quit Word), File (home of the command Save), and Help (which is the, er, most helpful menu).Below the menu bar, at the top of the

blank page, is the standard bar. Here, you can see the title of the document (#1), the save button (#2), and the open button (#3). This is also where you can find the close (red), minimize

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#1If you are not sure what a button does, hover your mouse over it; a tip will

The ribbon gives you quick access to available tools. You will use the Home tab the most, as this is where your text formatting options are.

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TemplatesIf you are not prompted upon opening Word to choose a type of document, or if you are in a document and would like to open a new template, you may do so by clicking the File menu, and

In the Word Document Gallery, you can navigate through the different types of templates using the index on the left (#1). In the next pane over, you can navigate through the available templates for that type (#2).

Once you have selected a template by clicking on it, in the far-right pane, you will see formatting options. You can change the colors and fonts of the template by choosing new schemes from these menus.

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Formatting and Editing Documents

When you begin your document, you should consider how you want it to look. Word has default formatting for its documents, with blank documents having 1” margins on the top and bottom, and 1.25” margins on the left and right; font aligned to the left; and single spacing. However, you may have a reason to change these settings, such as a research paper that must be written double-spaced. Let’s start with learning how to change

First, let’s look at the margins. To do this, you can click on Format in the menu bar, and choose Document (#1). Here, we can see in the Document window (#2) the default settings, and change them. Click OK to save changes.

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You may change the alignment of text by first selecting it, and then either through the Paragraph window (see above), or on the ribbon by clicking on the corresponding Alignment button (see right).

Another formatting change you may want to make is the spacing between your lines of text. To change that setting, you will need to go to the Paragraph window, which you can reach one of two ways:

#1.) Go to the Format menu (on the menu bar), and click Paragraph.

#2.) Right click in the document, and

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To change the Line Spacing, click the Line Spacing drop-down box, and choose the spacing you would like to employ. Click OK to

Also in the Paragraph window, you can make changes to the Alignment of the text. You may do this by clicking the Alignment drop-down box, and selecting the alignment you would like to employ. Click OK to make the

Left

Cente

Right

Justifie

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Themes are a quick way to format the design of your document. They are pre-packaged sets of fonts and color schemes.

To choose a theme, click the Themes icon in the top-right of the Home menu, then click on the Theme you wish to use.

Themes

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You can change the font in a document in one of four ways.

#1.) You can use the formatting options in the Home tab of the ribbon.

#2.) You can go to the Format menu (on the menu bar), and choose Font.

#3.) You can go to the Font menu (on the menu bar), and format the font there.

The font is the style of the letters and numbers in the Word document. This document, for example, is typed in Garamond. Other choices include Herculanum, Papyrus, and Stencil. The default font is

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To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

To maximize your font options, use options 2 and 4 above. These will lead to the Font window (right).

Here, you can change font type, style, size, and color, as well as add some great effects, such as strikethrough and SMALL CAPS.

Paste is the command that immediately follows either cut or copy. When you paste, you put the text or object that you cut or copied into the document.

Copy is exactly as it sounds: you make a copy of the selected text or object. Like using cut, the copy you create sits on an unseen clipboard.

Cut is the action of cutting a selection of text or object from a document, and placing it on an unseen clipboard. It is not totally erasing that selection. Think of it as cutting out part of a newspaper

Cut, Copy, and Paste

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#2

#1To cut, first select the object or text you wish to move. Next, you have three choices to do the cutting:

#1.) Click on the Edit menu (on the menu bar), and select Cut.

#2.) Right click on the selected item, and then click Cut.

#3.) On your keyboard, hold down the Command (or Apple) key

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#1To copy, first select the object or text you wish to copy. Next, you have three choices to do the copying:

#1.) Click on the Edit menu (on the menu bar), and select Copy.

#2.) Right click on the selected item, and then click Copy.

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#1To paste, you will first need to have cut or copied something, and put your cursor where you would like it pasted to. Next, you have three choices to do the pasting:

#1.) Click on the Edit menu (on the menu bar), and select Paste.

#2.) Right click where you would like the selected item to go, and then click Paste.

#3.) On your 7

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Section Notes

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Word Basics

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To insert bullet points, or to make a sequentially numbered list, you will want to navigate to the Bullets and Numbering window. There are two ways to get there:

#1.) Click on the Format menu (on the menu bar), and choose Bullets and Numbering.

#2.) Right click where you would like to start the bullets or numbers, and choose Bullets and Numbering.

In the Bullets and Numbering window, you can choose whether you want bullet points (and the type) or

Adding Items to a Document

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To insert a Table, go to the ribbon, and click to choose the Tables ribbon. Next, click New, and select how many rows and columns you would like for your new table.

You can use the options available on the Tables ribbon to format your table, such as inserting a Header Row, or changing the style of your table.

To add a photo from your computer’s files to a document, go to the Insert menu on the menu bar, select Photo, and choose Picture from File.

You will be directed to a Finder window, where you can navigate to the folder in which the picture you would like to use is stored. Click on the file name, then click Insert.

Once the photo is in your document, you can

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Inserting Clip Art is easy. Just like with photos, go to the Insert menu on the menu bar, but choose Clip Art and then Clip Art Gallery.

In the Clip Gallery, you can navigate through different categories of clip art using the index on the left. When you find a clip that you would like to use, click

This is an example of clip art in a document

Section Notes

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My Word Notes

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