ronmacdon.files.wordpress.com · Web viewEARTHBOUND LANDSCAPING SERVICESWhere Landscaping Means Serious Business. 1337 Langley Avenue, Augusta, Oregon 9783Phone: (503) 999-9999

Mowing Proposal March 18, 2010

EARTHBOUND LANDSCAPING SERVICES

Where Landscaping Means Serious Business

1337 Langley Avenue, Augusta, Oregon 9783Phone: (503) 999-9999 Fax: (503) 123-4570

www.earthboundlandscaping.com

March 23, 2010,

Mayor Abercus AndersonAugusta City Hall 2603 Orchard StreetAugusta, Oregon 9783

Dear Mayor Anderson,

Here is a detailed bid for your request for a mowing proposal dated March 01, 2010. Your secretary, Mrs. Jones, gave us all the information we needed to know about your proposal.

We have been serving the community of Augusta for over ten years. Our past experiences with different clients throughout the city ranging from home owners, small businesses, and local institutions strongly reflect our capabilities. Our strong connection to the community around us shows that we have a clear understanding of the needs of our city.

We have put a lot of effort into making a detailed bid for you along with a reasonable price. This proposal provides a project summary, scope details, a cost estimate, a proposed schedule, and information of our site managers. The total cost for this project would be $2880.

Thank you for allowing us the opportunity to present this proposal. If you have any questions at all, please feel free to contact my office number. If I am not in, give me a call on my cell phone: (503) 115-1337.

Sincerely yours,

Hal EmmerichCompany President and FounderEarthbound Mowing [email protected]

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Earthbound Landscaping ServicesWhere Landscaping Means Serious Business


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PROJECT SUMMARY

We will do mowing in three locations: Route 24 median and sidings, Willoughby Park, and Augusta Memorial Golf Course.

Our approach to every project we take is fairly simple, and can be broken down to five steps:

1. Survey of the area 2. Site preparations3. General Sweep4. Polish up 5. Clean up

We charge $16 per labor hour. This will cover vehicle and equipment maintenance, gas, site cleanup, and other company expenses and services. We will be working three days a week, three hours a day. The estimated labor hours each month is 45 hours. The total number of labor hours for all four months is approximately 180 hours. Estimated total cost for this project is $2880.

We are collaborating with Willoughby Park manager, Mr. Ladd. We constructed a tentative schedule of mowing plans in hopes to avoid disrupting park events, or disturbing families within the park. We also talked with Augusta Memorial Golf Course’s head manager, Mr. Mills, and scheduled our mowing times around and between different golf tournaments.

We value safety and responsibility. Part of our work philosophy is not only to deliver excellent results to our customers, but to also make sure that we do it safely and efficiently. Therefore, maintenance is a necessity and important in what we do. Not only do we foster safety, we also encourage our employees to be model citizens in and out of work.

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PROJECT SCOPE DETAILS

Procedures

We have a systemized approach to every project we take. Here are the details of all that we will be doing:

I. Survey – We first send our surveyors to find out how big the area is, and what type of land we are working on. Our surveyors also take pictures to send back to us. This will help us get an idea of what we have to do and what equipment we will be using. After studying all the data, we divide the area into sections for our crew to work on.

II. Site preparations – For the safety of not only the public but also our workers, we always set up caution signs and cones to let civilians know that we are mowing. For example, cones and signs will be placed along Route 24 median and sidings 500 yards before the work site. These signs will be visible in both incoming traffic directions. For potentially crowded areas like Willoughby Park and the Golf Course, we always set up signs and mow from a safe distance away from the public.

III. General Area Sweep – Since we are dealing with large amounts of land, we will be using a tractor mower to clear up Route 24. However, for sites like Willoughby Park and Augusta Memorial Golf Course, we will be using zero turn mowers instead. Zero turners will be used to get a general clearing of the area.

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Figure 1 - Bob Giles, Professional Surveyor

Figure 2 – Max mowing the sidings along Route 47


IV. Polish Up – After we finish getting a clearing, two or three workers will get the smaller spots that we could not reach with our zero turners. We use bush cutters or lawn mowers to get those unreachable areas.

V. Clean Up – Finally, we gather the excess grass up in plastic bags and throw them away. We use leaf blowers to clear up the sidewalks. We also take the time to pick up any trash that may be left around and make sure that the area is clean.

Safety and Equipment

All of our employees are supplied with a uniform, a company jacket bearing our logo, ear plugs and safety glasses. Radios are supplied for communication. However, employees must buy their own boots, gloves, work pants, and face shields. Under company policy, all our employees are expected to maintain their safety gear and equipment. Vehicles also go under periodic inspection and maintenance.

Figure 4 - Lucas and his equipment

Employee Policy

As required by Augusta law, Article 34.1.2, all employees go through a background check before being hired. Since we operate vehicles, employees are required to have a clean record with no history of DWI. Additionally, consuming alcohol on the work site is strictly prohibited.

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Figure 3 – Phillip cleaning up at New Pork Park


COST ANALYSIS

We will be working three hours a day. We only charge for what we work. You will not be billed for rain days or off days. If the project ends earlier before September 30th, costs will be recalculated to match the total hours we worked.

We charge $16 per hour, which covers for:

Equipment MaintenanceVehicle Maintenance

GasMowing

Site Cleanup Other company expenses (extra radios, new blades, parts, etc.)

Weekly labor hours: 9 hoursMonthly labor hours: 45 hoursEstimated labor hours for all four months: 180 hours

Estimated Cost per Month: $720Total Estimated Cost for all four months: $2880

We also conducted some market research. Here is a chart comparing our prices to other top competing companies in the city.

Earthbound Landscaping SRZ BIZNES Landscaping OMG! Landscaping$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$2,880

$3,789

$4,889

Price Comparison

Prices

Figure 5 - Price Comparison Chart

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PROPOSED WORK SCHEDULE

Here is a potential work schedule. The highlighted days are our work days. Under the guidance of Mr. Ladd and Mr. Mills, we worked our schedule around park/golf events in order to avoid disruption or schedule conflicts.

June

Location: Route 24 Median and Sidings

Sun Mon Tues Wed Thurs Fri Sat

30 31 1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30

July

Location: Willoughby Park


1 2 3

4 5 6 7 8 9 10 Festival

11 Festival 12 13 14 15 16 17 Event

18 19 20 21 22 23 24

25 26 27 28 29 30 Concert 31

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August

Location: Augusta Memorial Golf Course


1 2 3 4 5 6 7

8 Golf 9 10 11 12 13 14

15 Golf 16 17 18 19 20 21

22 Golf 23 24 25 26 27 28

29 Golf 30 31

September

Location: Augusta Memorial Park


1 2 3 4

5 6 7 8 9 10 Golf 11 Golf

12 Golf 13 Golf 14 Golf 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

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SITE MANAGERS

Here is a list of who will be responsible for each site. Feel free to contact us any time during project. We will be more than happy to answer any questions or discuss any issues.

Route 24 Median and SidingsSite Manager: Bob Giles, Vice President and Co-FounderExperience: 10 years working with EarthboundContact: (503) 865-8468

Willoughby ParkSite Manager: Andre Braugher, Head Manager

Experience: 8 Years working with EarthboundContact: (503) 222-9876

Augusta Memorial Golf CourseSite Manager: Hal Emmerich, Company President and FounderExperience: 10 years working with EarthboundContact: (503) 115-1337

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Figure 6 - (From Left to Right) Bob Giles, Hal Emmerich, Andre Braugher


Still in doubt? Just look at our previous work! We mean serious business.

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Figure 7 - Sunshine Valley Golf Course 2009

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Figure 8 - McDougal Field 2007 Figure 9 - Private Residence near Lakeridge 2008

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ronmacdon.files.wordpress.com · Web viewEARTHBOUND LANDSCAPING SERVICESWhere Landscaping Means Serious Business. 1337 Langley Avenue, Augusta, Oregon 9783Phone: (503) 999-9999