Board of Directors Self-Assessment Results

October 2018

2018 N=10 2017 N= 8 2016 N= 12 2015 N= 8 2013 N=9

New board members are trained about the fiduciary/legal roles and responsibilities of a nonprofit governing Board, including that members are to exercise the duties of care and loyalty only this nonprofit, rather than to themselves or others.

Roles of a board member, each committee and the CEO are clearly defined and communicated among members.

Board members understand the mission and vision of the organization.

Board members understand each of the nonprofit's programs/services, including the desired results from each.

0% 20% 40% 60% 80% 100% 120%

100%

90%

90%

90%

100%

100%

100%

75%

91.67%

91.67%

91.67%

91.67%

87.50%

75.00%

75.00%

75.00%

66.70%

55.60%

100.00%

44.40%

Board Responsibilities

2013 2015 2016 2017 2018

1

Potential new board organizations are identified by the Board development committee during the year as part of the Board's board development plan.

Executive officers are selected by a quorum of members, and the official list of board members is updated.*

New board members are oriented to the unique aspects of the nonprofit, e.g. it's history, employees staffing, successes, plans etc.

New board members are organized into appropriate committees or task forces.

Each board member has access to the online manual that contains sufficient information for members to conduct their roles. e.g. bylaws, board policies, fiscal policies, personnel policies, meeting minutes, resolutions etc.

0% 20% 40% 60% 80% 100% 120%

90%

100%

90%

80%

80%

88%

100%

100%

88%

100%

67%

75%

92%

92%

100%

37.50%

75.00%

100.00%

87.50%

62.50%

22.20%

33.30%

66.70%

77.80%

77.80%

Staffing and Equipping Board Members

2013 2015 2016 2017 2018

*Note. Question on selection of board members was changed to indicate selection of Executive officers in 2017.

2

Appropriate committees or task forces exist to address each of the most important types of priorities in the organization.

Each committee or task force has a written description about its overall purpose and its goals for the current year.

Each committee member fully understands the charter of each committee or task force that he/she is on.

0% 20% 40% 60% 80% 100% 120%

90%

80%

70%

100.00%

87.50%

75.00%

91.67%

83.33%

58.33%

87.50%

100.00%

75.00%

88.90%

77.80%

33.30%

Board Commitees or Task Forces

2013 2015 2016 2017 2018

Board bylaws are reviewed annually and the Board operates according to terms in the bylaws.

Board has up-to-date, approved and implemented conflict-of-interest policy of which all members are aware.

Board has up-to-date, approved and implemented Board attendance policy of which all members are aware.

Board policies are reviewed and updated as necessary.

0% 20% 40% 60% 80% 100% 120%

90%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

100%

87.50%

100.00%

87.50%

87.50%

77.80%

88.90%

77.80%

88.90%

Board Policies

2013 2015 2016 2017 2018

3

All board meetings are scheduled and announced per terms for Board meetings in the bylaws.

Meeting materials are provided before meetings, in time for members to sufficiently review materials in preparation for the upcoming meeting.

Board meetings are facilitated to a useful agenda that lists topics, timing to address each topic, and the type of action needed for each topics (e.g. approval, resolution etc.)

Each topic on the agenda receives sufficient attention. If more time is needed for a topic, Board members decide to extend the time or delegate the topic for additional research.

Board receives regular, accurate reports on finances, taxes, program performance and other important matters.

Board attends to policy-related decisions, which guide the activities of members and senior staff.

Each meeting is evaluated, near the end of the meeting, to ensure continuous improvements of meetings.

Members have a process for handling urgent matters between meetings. e.g. the Executive Committee handles these matters and promptly reports them to the board.

The board has an annual calendar of meetings, which specify when important duties are to occur, e.g. board retreats, planning, evaluating the CEO, updating bylaws etc.

0% 20% 40% 60% 80% 100% 120%

100%

100%

100%

80%

100%

100%

100%

90%

90%

100%

100%

100%

100%

100%

100%

100%

92%

83%

100%

100%

88%

88%

100%

100%

89%

100%

100%

89%

100%

78%

89%

78%

89%

88%

67%

89%

100%

Board Meetings

2013 2015 2016 2017 2018

4

Members ensure all legal filings are current, e.g. evidence of IRS granting tax-exempt status, filing annual income taxes, filing payroll taxes etc.

Members ensure nonprofit has registered in each state in which it does fundraising.

Board approved meeting minutes result from each Board meeting.

Members serve without payment, unless the nonprofit has a policy for reimbursing members for out-of-pocket expenses.

Members ensure compliance with licensing requirements of all software packages.

0% 20% 40% 60% 80% 100% 120%

100%

90%

100%

100%

100%

100%

88%

100%

100%

75%

100%

100%

100%

100%

91%

87.50%

75.00%

100.00%

100.00%

62.50%

66.70%

55.60%

100.00%

100.00%

55.60%

Board's Oversight of Legal Matters

2013 2015 2016 2017 2018

5

All Board members participate in relevant and realistic strategic planning at least annually.

Planning process includes research to identify the needs, wants and opinions of relevant stakeholders, such as clients, collaborators, community leaders etc.

Planning process analyzes the opportunities and threats facing the organization as identified from analyses of political, economic, social and technical influences affecting the organization.

Planning process includes analyses of the strengths and weaknesses of the organization, as identified from objective assessment of the organization.

Planning process identifies suitable strategies and/or goals to address the opportunities, threat, strengths and weaknesses.

Plan includes action plans to address each strategy or goal, and specify who will do what and by when to address each priority in the strategic plan.

Strategic plan is communicated to all relevant stakeholders.

Members regularly monitor status of implementation of the strategic plan.

The plan is changed, as needed, in a systematic manner and then communicated to all necessary stakeholders.

0% 20% 40% 60% 80% 100% 120%

100%

90%

90%

80%

90%

90%

90%

100%

100%

100%

75%

88%

100%

100%

100%

100%

88%

100%

100%

100%

100%

92%

100%

100%

83%

100%

92%

88%

100%

88%

86%

88%

100%

100%

88%

100%

88.90%

66.70%

55.60%

66.70%

66.70%

77.80%

66.70%

55.60%

66.70%

Strategic Planning

2013 2015 2016 2017 2018

6

Planning of each program is based on meeting the verified needs and wants of certain groups of clients.

All programs are aligned with the organization's mission.

Desired outcomes are specified for each program (outcomes are changes to be accomplished in participants in programs).

Programs are sufficiently staffed and resources to provide high quality services to clients.

Evaluations are conducted of each program to ensure high-quality program processes and achievement of desired results.

Program processes are documented to ensure maximized efficiencies and reliability of each program.

Board regularly monitors and evaluates progress towards strategic goals and each program's performance.

Programs and the organization are effectively promoted to each of the major stakeholders, and in a manner that each stakeholder prefers (e.g. social media vs. print vs. radio etc.)

0% 20% 40% 60% 80% 100% 120%

100%

100%

100%

100%

90%

90%

100%

80%

100%

100%

88%

88%

88%

100%

100%

100%

92%

100%

100%

83%

92%

100%

100%

100%

75.00%

100.00%

100.00%

50.00%

87.50%

87.50%

100.00%

87.50%

77.80%

77.80%

88.90%

44.40%

44.40%

77.80%

66.70%

77.80%

Board's Oversight of Programs

2013 2015 2016 2017 2018

7

The organization has a written personnel handbook/policy that is regularly reviewed, updated and approved by the board; A) to describe the recruitment, hiring, termination and standard work rules and b)maintain compliance with employment laws and regulatio

The organization has job descriptions for paid staff and volunteers, including qualifications, duties, reporting relationships and key indicators.

Paid staff and volunteers receive adequate training and resources to effectively perform their roles and jobs.

Executive and management positions have annual performance goals that are aligned with goals from the strategic plan.

CEO is formally evaluated annually by the Board with reference to the job description and performance goals and includes input from all Board members, and results in a written performance evaluation.

The organization has a compensation plan for paid staff, and a periodic review of salary ranges and benefits is conducted. Volunteers are sufficiently rewarded for their services.

The organization does succession planning for key roles, including a timely process for filling vacant positions to prevent an interruption of program services or disruption to organization operations.

The organization maintains contemporaneous records documenting volunteer time in program allocations. Financial records can be maintained for the volunteer time spent on programs and recorded as in-kind contributions.

Staff morale is high and stress levels are manageable, resulting in work that is satisfying for all staff positions.

0% 20% 40% 60% 80% 100% 120%

90%

90%

90%

90%

80%

100%

80%

80%

80%

100%

100%

100%

100%

100%

100%

88%

75%

88%

100%

100%

100%

100%

100%

100%

78%

100%

92%

87.50%

100.00%

87.50%

100.00%

87.50%

100.00%

62.50%

37.50%

75.00%

88.90%

77.80%

44.40%

88.90%

77.80%

77.80%

33.30%

55.60%

33.30%

Board's Oversight of Personnel Management

2013 2015 2016 2017 2018

8

Nonprofit has approved up-to-date fiscal policies and procedures documents that are followed, and ensure compliance to relevant rules and regulations, and safety of all assets.

Board approves and annual operating budget, based on funds needs to obtain and develop resources needed to implement the strategic plan and operate the organization.

Board receives accurate and timely reports on status of finances, including as compare to plans and conformance to relevant rules and regulations.

If organization has more than one program, budget organizes expected revenues and expenses on a per-program basis.

Nonprofit has adequate risk management arrangements, including suitable insurance and review of insurance.

Nonprofit has an annual audit if federal contract funds exceed $500,000.

Board members are trained to analyze and make decisions on financial reports and information.

0% 20% 40% 60% 80% 100% 120%

100%

100%

100%

100%

100%

70%

80%

100%

100%

100%

88%

100%

63%

75%

100.00%

91.67%

100.00%

100.00%

83.33%

66.67%

75.00%

100%

100%

100%

88%

88%

63%

75%

77.80%

88.90%

88.90%

77.80%

66.70%

33.30%

33.30%

Board's Oversight of Financial Activities

2013 2015 2016 2017 2018

9

Board sets fundraising goals based on the difference between expected revenues and expenses.

Board approves fundraising plan that includes fundraising goals, sources of funding, how each will be approached, who will approach each source and

how donations will be documented and reported.

Board members are actively involved in raising funds.

All board members contribute financially or in-kind.

0% 20% 40% 60% 80% 100% 120%

90%

90%

80%

70%

100%

100%

88%

75%

75.00%

83.33%

83.30%

66.67%

75.00%

87.50%

87.50%

50.00%

55.60%

44.40%

22.20%

66.70%

Board's Oversight of Fundraising Activities

2013 2015 2016 2017 2018

All members actively participate in board activities (and committees as applicable).

Board members value and trust each other, and feel they can rely on each other to effectively perform their roles.

Overall, Board operates in a planful, proactive manner, rather than reactive, crisis-driven manner.

0% 20% 40% 60% 80% 100% 120%

60%

90%

100%

87.50%

87.50%

100.00%

83%

100%

100%

37.50%

100.00%

85.71%

66.70%

77.80%

88.90%

Board Participation and Morale

2013 2015 2016 2017 2018

10

What is the most important priority for the Center to address over the next 12 months?

Establish a sustainability plan Communication with all nurses, research as identified in the strategic plan with

workforce promotion activities Governor's Taskforce. Maintain and enhance sustainability and relevancy to workforce in ND Sustainability Develop succession plans for paid staff.

Any other comments?

The board functions effectively. Need to continue to work o participation of all nurses in activities of the center.

Patricia and Kyle are incredible, hard-working, collaborative professionals. The NDCFN is fortunate to have their talents and dedication.

11