Upper Midwest Region of Narcotics Anonymous

2nd Quarter Minutes - 2016

2nd Quarter Meeting

· Fair Hills Resort, 24270 Co Hwy 20, Detroit Lakes, MN

· 10:00am on May 29th, 2016

2nD Quarter Meeting

· Turtle River State Park,

· TBD, on August 14th, 2016

· 13 Addicts present: Tina R., Paul S., Josh S., Joe M., Roxanne G., Jeremy T., Nicole A., Brandon F., Sly W., Shawn O., Richard B., Evan J., Brian D.

Part 1: Quorum Report and Motion to Accept Quorum

Quorum Accepted

Part 2: Approval of Minutes

Motion: Minutes Approved with amendment

· Motion 8 vote: 0/8/2

Part 3: Housekeeping

Meeting Place: Fair Hills Resort, 24270 Co Hwy 20, Detroit Lakes, MN

Elected Positions:

None.

Positions Open for Nomination:

Fellowship Development Chair (current willing to continue acting position)

Web Resource Chair (current willing to continue acting position)

*Job Descriptions attached to end of Minutes pg. 7

Nominations:

None

Part 4: Reports

Chair: Paul S.

2016-2nd Quarter

Chair’s Report

Hey everybody,

Not much to report since last meeting. We will get a preview of the WSC today, and hopefully spend a fair amount of time deciding how to implement the results from the Regional Inventory in February. I will have to leave early today for the golf tournament. I have a note from my sponsor.

Paul S.

Chair

UMRNA

Co-Chair: Broch V.

2016 – 2nd Quarter

Co-Chair’s Report

Not Present

Broch V.Co-Chair

UMRNA

Secretary: Tina R.

2016 – 2nd Quarter

Secretary’s Report

Hello Everyone!

I have received a few emails this past quarter on the UMRSCNA account. One was from a member in Williston informing us of a new meeting in Williston and request contact information for Area Service Members. I put this member in contact with the Lewis and Clark Area RCM, Alt RCM and the Fellowship Development Chairperson. Another email received was from a member in Minnesota informing us the Minnesota website could be infected with a virus and looking for a meeting in the Minnesota region. Another member reached out to Minnesota region and the website was fixed, and I sent the Minnesota contact information to the member looking for a meeting. There was an email from an online college resource center looking to have their guide to avoid substance abuse in college posted on our regional email. After discussion we respectfully declined his request due to it being a violation to our traditions. The last email received was a member looking for vendor lead contacts. Our fellow regional service committee members were a huge help cause as it turns out, I had no contacts to offer her!

Otherwise things have been going well, thank you to everyone getting in their reports!

Tina R.

Secretary

UMRNA

Treasurer: Shawn O.

2016 Second Quarter

Treasurer Report

Checking information attached to back of minutes. Verbal Report Given.

Shawn O.

Treasurer

Upper Midwest Region of NA

Regional Delegate Team: Jeremy T. and Tom W.

2016 Second Quarter

RD/RDA Report

Emails

In Grateful Service,

Verbal Report Given.

Jeremy T. & Tom W.

Regional Delegate Team

Upper Midwest Region of NA

Web Resource Chair: Richard B.

2016-2nd Quarter

Web Resource Chair

Good morning.

I am happy to report the website is still up and function. I'm giving a warning/disclaimer, I am now updating the website bi weekly to monthly. If that is unacceptable please help me find a replacement as my commitment is up. Thank you.

Richard B.

Web Resource Chair

UMRNA

Activities Chair: Joe M.

2016 – 1st QuarterRegional Activities Chair Report

Verbal Report Given

Joe M.

Regional Activities Chair

Upper Midwest Region of NA

Fellowship Development Chair: Wes K.

2016 – 2nd Quarter

FDC

Good day, have not had any new group starter kit requests this quarter. There are three kits on hand as of 5-26. We have given out two starter kits within the last two quarters.

Have worked with the LAASC H&I-PI committees a couple of times recently by providing the stockpile of literature and the literature racks for display at various events, the most recent being service begins with me.

The stockpile of literature has been depleted but not exhausted. When time comes to order another set of starter kits we will need to replenish the stockpile as well.

When looking for the election schedule within the regional guidelines I noticed that the old FDC guidelines were still published on the UMRNA website. I sent a copy of the updated FDC guidelines to the regional secretary and the web resource person. The updates were done in 2014 but never properly added to the regional guidelines.

The chairperson position for FDC is open next quarter. Please bring it back to the areas and groups so we can find a replacement as the current chair has fulfilled a one-year commitment and has been acting chairperson for the past three-quarters. The current chairperson will not be continuing to do so in order to keep within our suggestion that no one shall serve more then two terms at a position within the regional committee.

Thank you for the opportunity to serve,

Wes K.

FDC

UMRNA

LCASC RCM: Nicole A.

2016 – 2nd Quarter

LCASC

We make a donation of $200 to the region. We will be having our area camp out July 22nd-24th at Eagles park near Bismarck. Bisman will have their camp out at Eagles park June 10th-12th. Our secretary is open. We got a new H&I chair, and he is doing great, our H&I has struggled for some time, and things are looking good, we are trying to start meetings in several places. There are meetings in Williston, I received an email from members there, and got them up on the meeting list. Our next crash a meeting will be in Williston June 18th.We have also been assured that there are meetings in Dickinson, we even have a member attending ASC from Dickinson. Our next ASC will be July 16th.

Nicole A.

LCASC RCM

Upper Midwest Region of NA

LAASC RCM: Evan J.

2015 – 2nd Quarter

LAASC

Hello UMRSCNA,

Our area service committee has been running smoothly. We have all our service positions filled except for secretary. We have the NOW camp out coming up on August 12-14th at Turtle River State Park.

In Loving Service,

Evan J.

LAASC RCM

Upper Midwest Region of NA

Part 5: Old Business

· Motion 1

· Planning out of town

· Bid Process

· Not in guidelines

· Major Cities

· What qualifies?

· Timeline

· Amendment from 4th to 1st Quarter deadline more appropriate?

· Rotation

· Lewis and Clark Area to be Default

· Motion to Table to 4th Quarter

· Made by Jeremy T., Second by Nicole A.

· Vote: 8/0/0 Passes

· RCM Vote 4/0/0

Part 6: Open Forum and New Business

· Inventory Implementation

· Outreach to Professionals

· Reaching out to probation offices

· L.A. PI holding a learning day

· Tentative Date for September

· Info/Bags for Professionals

· Q&A, Speakers

· H&I and PI Communication Across Regions

· Share struggles and success

· Possible group subcommittee meetings between L.A. Area and L&C Areas

· Reaching out to neighboring Regions for guidance

· PSAs

· More of an area footwork thing

· Narrow viewing but free

· Need to make sure the contact numbers are current or lists website

· Single points of accountability in each area and someone mentoring in

· L.A. – Jeremy T. and Joe M.

· L&C – Brandon F. (Tentative) and TBD

· Training/Keeping a Full Service Body

· List Compilation

· Best kept by FDC

· For interim will be started and kept by Secretary until FDC position filled

· Send information into UMRNA email

· List will be of people willing to mentor not a running service members list

· Attraction of Service

· Push Importance

· Home group, workshops

· Regional Convention

· More Communication

· Area subcommittees across region meetup, hold joint meetings

Part 7: Voting

Motion A: To continue to allow the Alt. RCMs to vote at the Regional Service Committee until the end of the 3rd Quarter Regional Service Committee

Intent: To better serve NA as a whole.

Made by: Tina R.Seconded by: Brandon F.

Motion Passed 5/0/1; RCM Vote: 4/0/0

Motion 1: If a bid is not submitted by the 4th Quarter Regional Meeting, the Regional Convention will move to a rotational fashion that will be conducted by Regional Activities. It will rotate through the major NA communities/towns in the region, alternating back and forth between the two areas.

Intent:

Made by: Nicole A.Seconded by: Tina R.

Motion Tabled from 1st Quarter; Motion Re-Tabled until 4th Quarter 8/0/0 (RCM Vote: 4/0/0); Motion to table to 4th Quarter by Jeremy T., Second: Nicole A.

UMRSC TREASURER REPORT (Checking Account)

FOR FIRST QUARTER 2016 Submitted by Shawn O.

Date

Description

Executive

FDC

Web Res.

R.D. Team

Misc.

Credits

Balance

02/13/16

beginning balance

$3,059.62

02/14/16

ck1006 gas/supplies for chair for inv.

$(42.47)

$3,017.15

02/14/16

ck#1007 lodging

$ (94.01)

$2,923.14

02/14/16

ck#1008 lodging & gas web res 1st qua.

$(107.87)

$2,815.27

02/14/16

ck# 1009 printing 4th quarter minutes

$(21.67)

$2,793.60

02/14/15

ck#1010 donation to multi-zonal

$(100.00)

$2,693.60

02/14/16

ck#1011 donation to na world services

$(100.00)

$2,593.60

02/15/16

gas for sec. 1st quarter

$(14.00)

$2,579.60

02/15/16

lodge act. & sec. and hosts for inv. 1st qua.

$(188.02)

$(188.02)

$2,203.56

02/15/16

lodging chair 1st qua.

$(94.01)

$2,109.55

02/17/16

mtg room rent & coffee inv. & 1st quarter

$(117.70)

$(117.70)

$1,874.15

02/23/16

Deposit

$2,662.17

$4,536.32

02/25/16

Interest

$0.03

$4,536.35

03/05/16

ck#1013 gas for alt.RD for GSR mtg LA

$(41.02)

$4,495.33

03/05/16

rent projector for GSR mtg LA

$(59.11)

$4,436.22

03/05/16

gas for RD for GRS mtg LA

$(10.00)

$4,426.22

03/12/16

gas for RD for GRS mtg LC

$(28.01)

$4,398.21

03/12/16

rent projector for GRS mtg LC

$(94.59)

$4,303.62

03/30/16

Interest

$0.04

$4,303.66

04/05/16

ck#1014 Rent for GRS mtg LC

$(25.00)

$4,278.66

04/07/16

ck#1015 Perdiem/bag for Alt. RD world mtg

$(490.00)

$3,788.66

04/25/16

lodging for Alt. RD world mtg

$(546.44)

$3,242.22

04/25/16

lodging for RD world mtg

$(546.44)

$2,695.78

04/30/16

Interest

$0.04

$2,695.82

05/02/16

Credit return from lodging for RD world mtg

$380.39

$3,076.21

Total Budget

Beginning budget amount for 2016

$1,901.00

$2,350.00

$565.00

$4,200.00

$9,016.00

2016 Jan./Feb.

$(60.00)

$(214.80)

$(351.20)

-$626.00

First Quarter expenses

$(477.87)

$(107.87)

$ (1,554.23)

-$2,139.97

Remaining budget

$1,363.13

$2,350.00

$ 242.33

$2,294.57

$6,250.03

UPPER MIDWEST REGION ELECTION SCHEDULE

Position

Current Trusted Servant

Opens for Nominations

Date Elected

Chair

Paul S.

3rd Quarter

4th Quarter -2015

Co-Chair

Broch V.

3rd Quarter

4th Quarter - 2015

Secretary

Tina R.

3rd Quarter

4th Quarter - 2015

Treasurer

Shawn O.

1st Quarter

1st Quarter - 2016

Regional Delegate

Jeremy T.

4th Quarter

4th Quarter - 2014

Alternate Regional Delegate

Tom W.

4th Quarter

4th Quarter - 2014

Activities Chair

Joe M.

4th Quarter

4th Quarter - 2015

Fellowship Development Chair

Wes K. (acting)

3rd Quarter

2nd Quarter - 2014

Web Resource Chair

Richard B (acting)

1st Quarter

2nd Quarter - 2015

Part 8: Service Resumes for Nominated Positions

None for Quarter Two

Job Descriptions:

Fellowship Development Chairperson:

Web Resource Person:

Appendix D

NA Service Resume Upper Midwest Region of Narcotics Anonymous RSC Approved 05/09/2009

Name: _______________________ Clean Date________________________ Address_____________________________________________ Phone_________________

Please list all the group, area, regional and world service positions you’ve held that you consider relevant to the position to which you are nominated. Please include the positions served within the past five years and approximate dates of service for each position. __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________

If you have not completed a term or have been removed from a service position in the last five years, please explain. __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________

What resources do you believe you can bring to the position to which you were nominated? __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________

What life experiences (i.e. school, work, volunteer, etc.) have you had that you believe will help you serve in the position to which you are nominated? __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________

Have you read the job description and are willing to fulfill the necessary commitment? __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ ______________________________

Please include any other information you consider relevant. __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________

Bid Form

Name of Host Entity

Relation to the Upper Midwest Region within the service structure

Year(s) to be considered

Proposed Theme for Convention

Possible theme graphics, merchandising ideas, etc.

Proposed facility (name, address, phone, web site)

Description of location(s) (nearby highways, nearby attractions or features)

Basics of location(s) (# of rooms, types of rooms, price per room and/or per person, banquet prices, other facility charges – like coffee, taxes, etc.)

Room sizes and prices for meetings, workshops, entertainment, etc.

Special amenities offered (Pool? Restaurant? Activities for Children? Karaoke? Casino? Bar?)

Name (first and last), clean date, phone, email, and service resume of Host Chairperson and Vice-Chair

Name (first and last initial), clean date, phone, and email of all other committee members

(Be sure to attach service resumes of Chair and Vice-Chair, and include any Letters of Support, on separate pages)