Waste Management Plan - NCIG · Waste Management Plan Page 4 of 29 Document No. HSEC.MP.12.07 Next Review Date 01/02/20 TOP 5 WASTE RULES • Avoid, Reduce, Reuse, Recycle – follow

DOCUMENT NO: HSEC.MP.12.07

NEXT REVIEW DATE: 1/2/20

REVIEW FREQUENCY: 2 YEARS

AUTHOR AUTHORISED BY

Name Phil Reid Name Nathan Juchau

Position Environmental Advisor Position Manager – HSEC

Waste Management Plan

Waste Management Plan Page 1 of 29

Document No. HSEC.MP.12.07 Next Review Date

01/02/20

TABLE OF CONTENTS

1. CONTEXT ............................................................................................................................................. 4

1.1 Purpose ............................................................................................................................................... 5

1.2 Scope ................................................................................................................................................... 5

1.3 Structure ............................................................................................................................................. 6

2. Leadership and commitment .............................................................................................................. 8

2.1 NCIG Sustainable Development Management Approach ................................................................... 8

2.2 Roles, Responsibilities and Functions ................................................................................................. 8

2.2.1 Chief Executive Officer (CEO) ..................................................................................................... 8

2.2.2 Manager – HSEC ......................................................................................................................... 8

2.2.3 Executive Leadership Team (ELT) ............................................................................................... 9

2.2.4 HSEC Department ....................................................................................................................... 9

2.2.5 Superintendents / Team Leaders ............................................................................................. 10

2.2.6 All Workers ............................................................................................................................... 10

3. Planning and System Support ........................................................................................................... 10

3.1 Waste Management Strategy ........................................................................................................... 10

3.2 Local Setting ...................................................................................................................................... 11

3.3 NCIG Waste and Recycling Streams .................................................................................................. 12

3.4 Definitions ......................................................................................................................................... 13

3.4.1 General Waste .......................................................................................................................... 13

3.4.2 Co-mingled ................................................................................................................................ 13

3.4.3 Soft plastics ............................................................................................................................... 13

3.4.4 Oily rags and oil absorbent material ........................................................................................ 13

3.4.5 Steel .......................................................................................................................................... 13



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3.4.6 Used conveyors idlers ............................................................................................................... 13

3.4.7 Timber ....................................................................................................................................... 13

3.4.8 Oil and grease ........................................................................................................................... 13

3.4.9 Oily water ................................................................................................................................. 14

3.4.10 Effluent ..................................................................................................................................... 14

3.4.11 Electronic waste ....................................................................................................................... 14

3.4.12 Hazardous chemicals ................................................................................................................ 14

3.4.13 Abrasive blasting media ............................................................................................................ 14

3.4.14 Used rail ballast ........................................................................................................................ 14

3.4.15 Green waste .............................................................................................................................. 14

3.4.16 Spoil (clean and mixed)............................................................................................................. 14

3.5 Legislation, Approvals and Licensing Requirements ......................................................................... 15

3.5.1 Legislation and Policies ............................................................................................................. 15

3.5.2 Approvals and Licences ............................................................................................................ 15

3.6 Waste Guidelines .............................................................................................................................. 17

3.6.1 NSW Waste Classification Guidelines ....................................................................................... 17

3.6.2 Resource Recovery Orders ....................................................................................................... 17

3.6.3 Hazardous Waste Tracking ....................................................................................................... 17

4. Operation and Implementation ........................................................................................................ 18

4.1 Waste Disposal and Recycling ........................................................................................................... 18

4.1.1 Collection Frequency and Disposal Locations .......................................................................... 18

4.1.2 Signage ...................................................................................................................................... 19

4.1.3 Administration Building and Office Areas ................................................................................ 19

4.1.4 Weekly Waste Inspections ....................................................................................................... 20

4.1.5 Reuse and Segregation ............................................................................................................. 23

4.1.6 Transport and Housekeeping ................................................................................................... 24

4.1.7 Materials Management ............................................................................................................ 24



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4.1.7.1 Materials Management Areas .................................................................................................. 24

4.1.7.2 Disposal/reuse of Non-standard Materials .............................................................................. 25

4.1.8 Contaminated Material ............................................................................................................ 25

4.2 Procurement ..................................................................................................................................... 26

4.3 Responsibility of Waste ..................................................................................................................... 26

4.4 Sustainability Initiatives .................................................................................................................... 26

5. Performance Evaluation and Improvement ...................................................................................... 27

5.1 Monitoring ........................................................................................................................................ 27

5.2 Internal Auditing ............................................................................................................................... 27

5.3 Incident Review ................................................................................................................................. 27

5.4 Corrective Action............................................................................................................................... 27

5.5 Reporting ........................................................................................................................................... 28

5.6 General Review ................................................................................................................................. 28

5.6.1 Management Review ................................................................................................................ 28

6. REFERENCES ...................................................................................................................................... 29



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TOP 5 WASTE RULES

• Avoid, Reduce, Reuse, Recycle – follow the Waste Hierarchy

• Records are to be kept of all wastes and recycled materials leaving site, e.g. Tip Dockets, Waste Tracking Consignment, Disposal Record

• Materials are not to be brought from home and disposed of at NCIG, unless as part of a dedicated Employee/Contractor Sustainability Engagement Initiative

• Reclaimed soils or spoil are not to be applied to land at NCIG without prior testing and approval by the HSEC Department

• Ensure that all project and maintenance activities adequately allow (budget) for the appropriate management of waste and recyclable materials – consult with the HSEC Department for clarification



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1. CONTEXT

Newcastle Coal Infrastructure Group (NCIG) is the operator of a Coal Export Terminal (CET) located in the industrial area of Kooragang Island in the Port of Newcastle. NCIG has approval to construct and operate a 66 Million Tonnes per Annum (Mtpa) CET, including associated rail and coal handling infrastructure and wharf/ship loading facilities.

NCIG’s activities generate wastes, which have the potential to impact the environment if handled or disposed of incorrectly. NCIG also understands the importance of sustainable practices, including the avoidance, reduction, reuse and recycling of materials produced as a result of its operations.

This management plan outlines the ways in which NCIG plans, implements and monitors its activities to manage waste and sustainably manage materials as a result of its activities. The plan is specifically developed to meet the needs and expectations of NCIG’s stakeholders, as provided for in the overarching NCIG Operation Environmental Management Plan (HSEC.MP.12.01).

1.1 Purpose

This Waste Management Plan (WMP) has been developed in order to document the way in which NCIG manages waste generated at the terminal site and implements practices to avoid, reduce, reuse and recycle materials before disposing to landfill. It outlines the system that identifies and assesses waste risks including statutory and approval requirements, the controls and procedures that manage these risks, and measures to review the system including, its effectiveness. Critical to this approach is business leadership and involvement, particularly at the planning and review stage to ensure that clear objectives and targets are established, and adequate resources are provided in order to achieve these.

The system outlined in this document is consistent with the framework established by the business, and contained within the NCIG Sustainable Development Management Plan (HSEC.MP.01). This framework (Plan-Do-Check-Act) is shown in more detail in the overarching NCIG Operation Environmental Management Plan (HSEC.MP.12.01).

1.2 Scope

This WMP applies to the operation of the NCIG CET up to the maximum 66 Mtpa capacity (in accordance with Condition 1.1 of the CET Project Approval (06_0009)). It applies specifically to activities undertaken to operate the CET, including general operations, maintenance and administration activities. It does not apply to construction activities, as they are outlined within the NCIG Environmental Assessment and Project Approval (06_0009) and subsequent modification, or construction and maintenance activities undertaken within the NCIG Compensatory Habitat areas. These activities fall within a different set of management plans, which cover specific environmental



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risks. Despite this, management measures and controls are consistent between all areas under NCIG’s operational control wherever practicable.

The NCIG CET operation is located on the south arm of the Hunter River. The following three major activities are undertaken during operations:

o Train Unloading – trains enter the NCIG site from the Kooragang mainline, travel along the rail spur and empty their coal wagons into one of two dump stations. Empty trains travel around the rail loop then rejoin the mainline.

o Coal Handling and Stockpiling – coal is transferred from the dump station, via a series of conveyors, to the stockyard for stockpiling. One of four stacker/reclaimers is used to stack coal onto the stockpile and reclaim coal via a bucket-wheel. Coal is reclaimed from the stockpile and sent to the wharf via an outbound series of conveyors.

o Ship Loading – Two ship loaders are available to transfer coal onto ships at berth, drawing from the buffer bins. There are three berths at the NCIG wharf, taking three ships at any one time.

The CET Operational site is shown on Figure 1 based on the maximum allowable coal throughput of 66 Mtpa.

Other key features of the NCIG CET include the water management system (including containment and reuse of water onsite), Administration, Store and Workshop Buildings, access roads and internal roads, utilities including electricity, water and sewer infrastructure, and site security features.

1.3 Structure

This WMP is structured as follows:

Section 2 – Leadership and Commitment.

Section 3 – Planning and System Support, including existing environment and environmental assessment, risk management, legislative requirements and compliance obligations, and standard waste practices.

Section 4 – Operation and Implementation, including key operational controls and impact management.

Section 5 – Performance Evaluation and Improvement, including waste monitoring and reporting.



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Figure 1. NCIG Project general arrangement



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NCIG was granted Project Approval (06_0009) on 13 April 2007. This WMP has been prepared in accordance with all conditions relating to waste management in the Project Approval (06_0009).

2. LEADERSHIP AND COMMITMENT

2.1 NCIG Sustainable Development Management Approach

NCIG’s leadership commitment is provided in more detail in the NCIG Operation Environmental Management Plan (HSEC.MP.12.01). Beyond this, NCIG management provides support for the effective management of environmental issues by:

• providing adequate resources for waste management aspects;

• ensuring integration of waste management requirements throughout business processes, eg. risk assessment, procurement and acquisition;

• communication of waste management performance and conformance with environmental requirements where applicable, eg. Quarterly HSEC Board Reports, CEO presentations at Business-wide Communication Days; and

• ensuring that waste management is reflected across business and departmental objectives where it is deemed necessary, through the development of objectives and targets during the annual business planning process – see Section 3.3.

NCIG strives to achieve best practice for environmental management, including waste management. For this reason, the NCIG SDMP, which includes this WMP, aims to comply with the provisions of ISO14001:2015, which is supported and actively assisted by the Executive Leadership Team.

2.2 Roles, Responsibilities and Functions

Management of waste is regarded as the responsibility of all NCIG employees and contractors. As well as this, key environmental accountabilities fall with senior and environmental-specific roles within the organisation. Key accountabilities are outlined in the following sections.

2.2.1 Chief Executive Officer (CEO) o Actively promote and support the effective implementation of this plan

o Ensure adequate resources are provided to manage waste aspects and impacts of the business

2.2.2 Manager – HSEC o Ensure the adequacy of this plan to meet relevant approval and licence conditions,



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legislative requirements and other compliance obligations

o Ensure that the Sustainable Development Management Plan, which includes this management plan, complies with ISO14001

o Ensure the plan is aligned with relevant NCIG policy and kept up to date with industry best practice

o Ensure waste management risks are covered in Broad Brush Risk Assessments (BBRAs) or other relevant risk assessment tools

o Develop the plan in consultation with other NCIG Departments and, where relevant, other stakeholders, eg. government regulators

o Monitor the effective implementation of this plan

o Ensure adequate levels of waste management training for all levels of personnel

o Accountable for the timely and effective response of community enquiries, including complaints related to waste, in accordance with Condition 6.2, Schedule 2 of the Project Approval (06_0009)

o Principal point of contact for environmental regulators

o Ensure environmental performance is reported regularly to the ELT and Board of Directors through appropriate means, eg. Quarterly HSEC Report.

o Fulfil the role of Department of Planning and Environment (DoPE)-approved Environmental Representative for the NCIG Project (see Appendix B), including taking reasonable steps to avoid or minimise unintended or adverse water quality impacts, and failing the effectiveness of such steps, to direct that relevant actions be ceased immediately should an adverse impact on water quality be likely to occur.

2.2.3 Executive Leadership Team (ELT) o Ensure this management plan is implemented in their area of accountability

o All direct reports adhere to the requirements of this plan

o All direct reports have sufficient resources to adequately comply with and continuously improve this plan

o All water management matters are brought to the attention of the Manager – HSEC

2.2.4 HSEC Department o Ensure that this plan is developed to meet or exceed the requirements of relevant

approval and licence conditions, legislative requirements and other compliance



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obligations

o Ensure that this plan is developed to address potentially significant waste impacts resulting from NCIG’s operational activities

o Assist other departments in the implementation of controls outlined in this management plan, including provision of waste management training

o Collate and store waste monitoring data, waste-related complaints and waste incident reports

o Monitor and review compliance of this plan, including auditing and compliance tracking required in Project Approval (06_0009)

o Any non-conformance of the plan is appropriately addressed through corrective actions, eg. incident or hazard reporting, review of action.

2.2.5 Superintendents / Team Leaders o Ensure all direct reports are trained and adhere to the applicable requirements of this

management plan

2.2.6 All Workers o Actively apply and participate in the application of this procedure.

It is noted that, where relevant, these accountabilities have been formalised by NCIG management in the various Position Descriptions for NCIG personnel.

3. PLANNING AND SYSTEM SUPPORT

3.1 Waste Management Strategy

The waste management strategy for the NCIG site is based on the principles of Avoid, Reduce, Reuse and Recycle:

• Avoid – go without, or use a friendlier option where possible;

• Reduce – reduce the use of materials and resources, including water, energy, plastic and paper;

• Reuse – reuse of usable materials is more cost effective; or

• Recycle – the last option before disposal

This strategy is modelled on the waste hierarchy, which is based on maximum conservation of resources. The waste hierarchy is shown in Figure 2. The waste management (and sustainability)



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strategy is branded in the NCIG business with the logo shown in Figure 3.

Figure 2. Waste Hierarchy

Figure 3. NCIG Avoid Reduce Reuse Recycle (ARRR) brand

3.2 Local Setting

NCIG is an operating coal terminal. By legislation, NCIG is not a licenced landfill site, and therefore is not allowed to receive waste from offsite or dispose of waste onsite. The rail area of the NCIG site is constructed upon a former landfill site, Kooragang Island Waste Emplacement Facility (KIWEF), which no longer operates and continues to be remediated in accordance with the Approval of the



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Surrender of Licence No. 6437. The rail portions of the NCIG terminal have been constructed in accordance with the relevant Project Approval conditions and with low permeability capping consistent with the remainder of the KIWEF.

Landfill sites within the local area include Summer Hill and Awaba landfills. There are also numerous recycling facilities in the Lower Hunter, which NCIG regularly utilises through its waste management contractor.

3.3 NCIG Waste and Recycling Streams

NCIG has numerous waste and recycling streams which it manages in accordance with the Avoid, Reduce, Reuse, Recycle strategy. These include:

• General waste

• Paper and Cardboard

• Co-mingled (glass and plastic)

• Soft plastics

• Oily rags and oil absorbent material

• Oil filters

• Metal

• Used conveyor idlers

• Timber

• Oil and grease (including empty grease drums and grease-contaminated material)

• Oily water

• Effluent

• Electronic waste

• Fluorescent tubes

• Batteries

• Aerosol cans

• Paint and hazardous chemicals

• Abrasive blasting media

• Confidential documents

• Used rail ballast

• Green waste

• Concrete and rubble

• Spoil (both clean and mixed)

Other waste streams are identified infrequently and are managed on a needs basis.



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3.4 Definitions

Clarification of some waste and recycling streams is provided in the following sections.

3.4.1 General Waste

The solid component of the waste stream arising from commercial, industrial, government, public or domestic premises (not collected as Municipal Solid Waste), but does not contain Hazardous Waste or Radioactive Waste.

3.4.2 Co-mingled

NCIG co-mingled waste is limited to aluminium, plastic and glass bottles, and some other plastic packaging that is recyclable. It does not include paper or cardboard.

3.4.3 Soft plastics

The soft plastic recycling stream includes soft, “scrunchable” plastics such as plastic bags, chip packets, bubble wrap, bread bags etc.

3.4.4 Oily rags and oil absorbent material

Oily rags and spent absorbent material is disposed of together at NCIG. For spent material that includes free oil or fuel, these are to be placed into a heavy duty plastic bag before disposal.

3.4.5 Steel

Steel is recycled as one waste stream, including stainless steel and non-ferrous metals, with the exception of used conveyor idlers.

3.4.6 Used conveyors idlers

Conveyor idlers are recycled separately at NCIG, as a process is undertaken offsite to separate the steel, aluminium and plastic components before re-processing.

3.4.7 Timber

Timber is recycled as one waste stream, eg. used pallets and packaging crates, with the exception of treated timber which is disposed of in the general waste stream.

3.4.8 Oil and grease

Oil and grease is disposed of in one of the following waste streams:

• Waste oil



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• Used oil drums or containers

• Used grease drums or containers

• Waste grease or grease-contaminated waste (disposed of in used grease drums)

3.4.9 Oily water

Water that is visibly impacted by oil or another hydrocarbon is disposed of using a specialised waste removal truck. Areas that produce this waste stream include bunded areas containing water and water bodies or excavations that have been impacted by a spill.

3.4.10 Effluent

Effluent is specifically sewage taken from NCIG’s sewage tanks.

3.4.11 Electronic waste

E-waste is waste electronic and electrical equipment. Examples include computers, fridges, screens, appliances, mobile phones etc.

3.4.12 Hazardous chemicals

Hazardous chemicals which may be produced as a result of non-standard maintenance practices, are disposed or recycled on a needs basis. The most appropriate method of disposal will be established at the time.

3.4.13 Abrasive blasting media

This is specifically material that is used to blast paint and other impurities from surfaces prior to maintenance or re-painting. At the NCIG site, this is exclusively garnet, i.e. silica or sand.

3.4.14 Used rail ballast

NCIG produces a stream of used rail ballast from the rail loop and machine rails, which is typically mixed with coal fines.

3.4.15 Green waste

Green waste at NCIG is specific to trimmings, branches and off-cuts from trees and shrubs around site.

3.4.16 Spoil (clean and mixed)

Spoil refers to miscellaneous earthen material, which may be homogenous in nature or mixed with other materials such coal fines.



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3.5 Legislation, Approvals and Licensing Requirements

There are a number of legislative and regulatory documents which apply to the way in which NCIG manages wastes from its facility. These are primarily broken down into legislation and policies, and approvals and licences. The majority of these are administered by state government departments, such as the NSW Environment Protection Authority (EPA).

3.5.1 Legislation and Policies

Environmental Planning and Assessment Act 1979

The major development approval for the NCIG Coal Export Terminal is the Project Approval provided by DPE (PA 06_0009), including subsequent modifications (MOD1 and MOD2). This approval was provided under the now repealed Part 3A (Major Projects) of the Environmental Planning and Assessment Act 1979. The approval contains a number of conditions related to waste management which are explained in more detail in Section 3.5.2.

Protection of the Environment Operations Act 1997

The Protection of the Environment Operations (POEO) Act 1997 is the primary piece of state legislation regulating waste. The Act specifically defines waste for regulatory purposes and establishes management and licensing requirements for waste. It defines offences and penalties relating to waste, including unlawfully transporting or disposing of waste and use of place as a waste facility without lawful authority. The Act also provides for the issuing of Environment Protection Licences (EPLs), which is covered in more detail in Section 3.5.2. The NSW EPA is the applicable regulatory authority, which regulates NCIG under this Act.

Protection of the Environment Operations (Waste) Regulation 2014

The updated regulation includes provisions on tracking of certain wastes, resource recovery exemptions, reporting, transportation of waste, transportation and management of asbestos waste and classification of waste containing immobilised contaminants.

Waste Avoidance and Resource Recovery Act 2001

The WARR Act promotes waste avoidance and resource recovery. Among other miscellaneous provisions, the WARR Act sets out provisions for waste strategies and programs, and industry actions for waste reduction.

3.5.2 Approvals and Licences

Project Approval 06_0009, including subsequent Modifications

There are a number of conditions within the Project Approval pertaining to the management of waste from the terminal site. Specifically, these are:



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o Condition 2.38 – NCIG are required to consult with Hunter Development Corporation (HDC, formerly RLMC) on the design of rail infrastructure to meet landfill capping requirements.

o Condition 2.51 – machinery wash down water and amenities wastewater is to be directed to sewer or to an appropriately licenced liquid waste disposal facility.

o Condition 2.53 – NCIG are required to engage an auditor to audit the construction of rail infrastructure, to achieve requirements set out in Condition 2.38.

o Condition 2.54 – NCIG is required to ensure that any contaminated material generated on site is removed to a waste management facility lawfully permitted to accept the material.

o Condition 2.56 – All waste materials removed from site shall only be directed to a waste management facility lawfully permitted to accept the materials.

o Condition 2.57 – Except as expressly permitted in an appropriate licence, waste shall not be received at the NCIG site for storage, treatment, processing, reprocessing or disposal.

Conditions 2.38 and 2.53 relating to capping of the former KIWEF landfill have been implemented as part of NCIG construction activities and are not considered as part of this Waste Management Plan.

Environment Protection Licence 12693

An Environmental Protection Licence (EPL) 12693 was obtained prior to construction of the Project pursuant to the Protection of the Environment Operations Act 1997. Subsequent amendments to this licence have been made to reflect changes in site boundaries and activities. The key waste conditions in the EPL are:

o Condition L2 – NCIG may not cause, permit or allow any water generated outside the premises to be received at the premises for storage, treatment, processing, reprocessing or disposal or any waste generated at the premises to be disposed of at the premises, except as expressly permitted by the licence.

o Condition O1.1 b) – Licenced activities must be carried out in a competent manner. This includes… the treatment, storage, processing, reprocessing, transport and disposal of waste generated by the activity.

o Condition O6.1 – NCIG must ensure that any liquid and/or non liquid waste generated and/or stored at the premises is assessed and classified in accordance with the EPA’s Waste Classification Guidelines as in force from time to time.

o Condition O6.2 – NCIG must ensure that waste identified for recycling is stored



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separately from other waste.

3.6 Waste Guidelines

3.6.1 NSW Waste Classification Guidelines

The NSW EPA has developed waste classification guidelines to assist waste producers. The guidelines are split into four parts, including Classifying Waste (Part 1), Immobilising Waste (Part 2), Radioactive Waste (Part 3) and Acid Sulfate Soils (Part 4). The guidelines include general classification principles, namely:

• Separation of different waste classes, eg. special waste and hazardous waste (as per the classification guidelines) prior to disposal;

• Dilution of waste is not to be undertaken to reduce concentrations of chemical contaminants; and

• It is not appropriate to exclude sample results when classifying waste using a chemical assessment

There are a variety of different waste types detailed in the waste classification guideline, including special waste (eg. clinical waste, asbestos waste, waste tyres), liquid waste, hazardous waste, restricted solid waste and general solid waste (putrescible and non-putrescible).

3.6.2 Resource Recovery Orders

Where it can be demonstrated that a specific type of waste can safely be used for another purpose, rather than being disposed of in accordance with the waste regulations, the EPA may grant permission for that waste to be used for the specific purpose, subject to strict conditions. These permissions are named resource recovery orders (for waste generators such as NCIG) or resource recovery exemptions (for waste consumers). In some cases, resource recovery orders and exemptions already exist for various material types, eg. recovered rail ballast. There are various record keeping requirements for orders and exemptions.

3.6.3 Hazardous Waste Tracking

The transport of some wastes presents a high risk to the environment. These wastes must be tracked when transported into, within or out of NSW in accordance with the POEO (Waste) Regulation. The waste consignor, transporter and receiving facility all have obligations to ensure that the waste is properly tracked. A list of trackable wastes has been developed by the EPA. Of these materials, NCIG typically produces waste hydrocarbons (J100), oil/hydrocarbons mixed with water (J120) and drums containing residues of trackable waste (N100) on a regular basis. Other trackable materials will be flagged on a case by case basis.

For these waste types, an online waste tracking system has been developed which is utilised by



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NCIG’s waste management contractor. A single copy of the transport certificate (TC) must accompany the waste during transport.

4. OPERATION AND IMPLEMENTATION

4.1 Waste Disposal and Recycling

NCIG utilises a number of different streams to separate and contain various waste types across site. Figures 4 and 5 below shows the various locations around site where skips and large waste receptacles are placed. In addition to these, 240L bins and other smaller waste receptacles are placed in highly utilised locations around site, predominantly for general waste collection. These are not shown on the figure below.

4.1.1 Collection Frequency and Disposal Locations

Collection of waste is generally on a needs basis. Collection services are booked based on the results of weekly waste inspections of site. This is with the exception of high usage skips, for example the Administration and Contractor Building general waste and paper/cardboard 3m skips, which are collected on a weekly or twice-weekly frequency.

The wastes go to a variety of licenced waste management facilities. Table 1 below provides examples of the disposal locations for NCIG’s main waste types.



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Table 1. Waste Disposal Locations

Waste Type Transporter Disposal Location

Scrap Metal NCIG Waste Management Contractor

OneSteel, Hexham or Sims Metal,Kooragang

General Sita, Raymond Terrace

Paper and Cardboard Remondis, Thornton

Soft Plastics Via the Plastic Police Partnership Program

Timber Sita, Raymond Terrace

Co-mingle Remondis, Thornton

E-Waste Matthews, Maitland

Fluoro Tubes Tox Free, Heatherbrae

Aerosol Cans Remondis, Thornton

Waste Oil Remondis, Thornton and Southern Oil Refining, Wagga Wagga

Oil Rag/Dry-sorb Remondis, Thornton

Grease Remondis, Thornton and Southern Oil Refining, Wagga Wagga

Effluent Hunter Water, Morpeth WWTW

Collection is typically undertaken by a front- or rear-lift heavy vehicle, or other liquid or solid waste vehicle registered for this purpose.

4.1.2 Signage

A standardised approach has been taken to label waste types around site. Labelling and signage generally conforms with the provisions of AS4123.7 – 2006 Mobile Waste Containers, Part 7: colours, markings and designation requirements. NCIG utilises the following signs and labels on skips, bins and receptacles around site.

4.1.3 Administration Building and Office Areas

Various waste receptacles are utilised around administration and office areas. These include:

• 240L general waste, paper/cardboard, soft plastics bins and Confidential Document Bins

• Desk bins (general waste and paper/cardboard)

• Kitchen Waste Stations (general waste, paper/cardboard, co-mingle waste and soft plastics)

• Printer cartridge bins

These bins are serviced by the NCIG Cleaning Contractor or Waste Management Contractor.



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4.1.4 Weekly Waste Inspections

Waste inspections are conducted on a weekly basis of all skips and bins onsite, with the exceptions of kitchen and office bins. Inspections are conducted in order:

• Identify which bins require servicing

• Any non-conformances in regards to segregation of wastes and illegal disposal of material

• Identify the need for additional bins and/or waste streams

These inspections are typically undertaken by the NCIG Waste Management Contractor.



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Figure 4. NCIG Waste Skip Locations

LEGEND

3m General Waste Stacker/Reclaimer Refuse Bay

Effluent Tank Coal/Rail Ballast Pile 3m Garnet Waste 6m General Waste 10m Scrap Steel Materials Management Area Green Waste Area

Refer to Figure 5



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Figure 5. NCIG Waste Skip Locations – Administration, Contractor Area and Store

LEGEND

3m General Waste 660L Co-mingle 3m Paper/Cardboard

3m Soft Plastics

10m General Waste 10m Scrap Steel 10m Paper/Cardboard 10m Scrap Idlers 10m Timber

1.5m Fluro Tubes 3m Oily Rags 240L Oil Filters 240L Aerosol Cans 4000L Waste Oil

Oily Water Separator 3m E-Waste 240L Oily Rags

Waste Grease Area



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Figure 6. Standard NCIG Waste Signage and Labels

4.1.5 Reuse and Segregation

Waste materials onsite will be reused in preference to disposal in accordance with the waste management hierarchy, where it is safe to do so. Examples of materials that can be reused are:

• Timber packaging and pallets

• Cardboard and other packaging materials

• Paper (eg. misprints and other office waste streams)

NCIG require that all wastes streams are segregated to the extent practicable prior to disposal. This includes cardboard that is not impacted by hazardous waste and that would otherwise house



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another waste stream. Particular attention is paid to paper/cardboard, timber and scrap steel waste streams in this regard. Under no circumstances are trackable or hazardous wastes to be disposed of in the general waste stream.

4.1.6 Transport and Housekeeping

Safe transport of waste, both trackable and non-trackable, is an issue that requires management. Excessively filled skips and bins pose a risk to safe transfer or transport of wastes. For this reason it is important to:

• Not overfill skips and bins

• Ensure that waste is adequately segregated prior to disposal

• Hazardous or trackable wastes are placed in the correct disposal area

NCIG retains records of all trackable wastes that leave site including the Transport Certificate, either through the Waste Management Contractor or onsite. Section 3.6.3 refers to the types of trackable wastes that NCIG typically produces.

4.1.7 Materials Management

NCIG produces non-standard types of waste materials as a result of maintenance and project activities. These relate specifically to:

• Clean spoil (earthen material), from excavations such as cable pits

• Mixed spoil, from road sweeping or other cleaning activities

• Used rail ballast, from the NCIG rail siding or machine berms

• Waste concrete, from decommissioning of infrastructure

• Green waste, from landscaping activities

Dedicated areas have been set aside for the storage and management of these materials. Current locations at the time of publishing this version of the Waste Management Plan are shown in Figure 4. However, these locations may alter depending on operational requirements.

4.1.7.1 Materials Management Areas

Each of the materials listed above, with the exception of green waste and used rail ballast, is stored in a dedicated location onsite. The following process is to be followed when using materials management areas:

Step 1: Preference for non-standard waste streams is to adequately budget for the correct disposal or reuse of this material during the project scoping phase. Refer to Section 4.3 for more detail on this.



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Step 2: If budgeting has not allowed for disposal or reuse, notify the NCIG Maintenance Team or Environmental Advisor of intention to use Materials Management Area and arrange for an inspection of the material. Disposal of material to the Materials Management Area is not to be undertaken without prior approval from NCIG Maintenance or HSEC.

Step 3: Once positive classification of the material has been given, dispose of material in the appropriate location, ensuring this is appropriately contained.

Step 4: If bunker is observed to be full, notify the NCIG Maintenance Team or Environmental Advisor to arrange reuse or appropriate disposal of the material.

Green waste is deposited at the eastern end of the vidual berm in the stockyard area. This material is stockpiled and wood-chipped for reuse onsite or disposed of into a green waste skip for recycling offsite.

4.1.7.2 Disposal/reuse of Non-standard Materials

The fate of non-standard materials on the NCIG site is managed on a case by case basis and follows the waste hierarchy. Options for reuse or disposal of material include:

• Reuse of clean spoil (or in some cases mixed spoil) in appropriate land application, pending the results of waste classification and contamination assessment;

• Processing of used rail ballast on the NCIG site, to remove coal component and recycle onto the NCIG coal stockpiles and retain ballast for either reuse or disposal offsite as general solid waste or Recovered Rail Ballast (EPA Resource Recovery Order);

• Disposal of material offsite to a recycling facility, pending the results of waste classification;

• Disposal of material offsite to landfill, pending the results of waste classification;

• Utilisation of green waste as woodchip in gardening and landscaping.

• Recycling of soft plastics to be processed offsite and utilised e.g. as park benches.

Application to land of mixed spoil or used rail ballast is avoided by preference in the above decision making, as this is deemed an unsustainable process for the NCIG terminal operation and has the potential to lead to land and water contamination.

4.1.8 Contaminated Material

There is the potential for material to become contaminated as a result of NCIG operational activities, eg. accidental spills. This includes both solid and liquid waste. In the event that earthen material or unsealed surfaces become contaminated with a hazardous substance, the material may be required to be excavated and disposed of as contaminated material. For volumes of less than 100L, these can be cleaned up using spill response equipment and disposed of as incidental waste in the oily rag/oil absorbent material skip. For volumes larger than 100L, the NCIG Waste Management Contractor is to be contacted for special removal and disposal. For large spills of



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hazardous substances, there may be a requirement to validate that the area has been cleaned appropriately using validation sampling and chemical contaminant testing.

The NCIG Waste Management Contractor is to be contacted for all liquid contaminated waste, for example oily water. NCIG Operational procedures assist in the identification of liquid contaminated waste, in particular water collected in bunded areas.

4.2 Procurement

NCIG considers the generation of waste during the procurement process. Products and goods that are likely to produce excessive waste or disposal issues are avoided. More detail in regards to environmental considerations in the purchasing and procurement process is provided in the NCIG Commercial procurement procedures.

4.3 Responsibility of Waste

The responsibility for management and appropriate disposal of waste on the NCIG site lies with the producer of the waste. This includes for all waste types, including solid, liquid and hazardous wastes, and standard and non-standard waste types. It is also the responsibility of the waste generator to appropriately segregate waste on site and to not mix waste streams or contaminate materials with waste streams. Although this will be monitored, NCIG relies on the waste generator to undertake this process in a responsible manner.

For this reason, it is important that the cost of disposal of waste on a project basis is factored into the scoping and budgeting prior to commencing the project. This is particularly important for projects that are likely to produce large volumes of waste, including redundant steel, earthen spoil or other non-standard waste types. In these instances, NCIG’s existing waste management system is typically unable to handle large volumes over a short period. The NCIG HSEC Department is able to organise additional skips and other waste receptacles on a project basis, eg. over-size 10m skips.

4.4 Sustainability Initiatives

On occasions, NCIG provides initiatives to employees and contractors to appropriately dispose of household goods and engage in other sustainable practices. Previous initiatives have included:

• Provision of a paper/cardboard skip in the NCIG visitor car park for excess household packaging to be disposed.

• Make available the NCIG E-waste skip to employees and contractors to appropriately dispose of household e-waste.

• NCIG has set a company recycling target to encourage onsite recycling.

• NCIG has introduced a soft plastics recycling stream onsite in partnership with the Plastic Police Program. The Plastic Police Program in an innovative community engagement and



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recycling program which diverts soft plastics from landfill and develops them into products such as bench seats that go back to school and the local community. Employees are encouraged to bring in soft plastics from home and recycle all soft plastics used onsite.

Further initiatives are developed on an ongoing basis.

5. PERFORMANCE EVALUATION AND IMPROVEMENT

5.1 Monitoring

As mentioned in Section 4.1.4, monitoring of waste is undertaken as part of regular weekly waste inspections of site. Inspections of specific areas, including waste management aspects, are undertaken as part of regular monthly Environmental Inspections, a part of the NCIG Audit and Inspection Procedure (HSEC.PRO.15.01).

5.2 Internal Auditing

The HSEC Department will undertake regular auditing of waste management within the SDMP, including this Waste Management Plan. This auditing is conducted in accordance with the NCIG Audit and Inspection Procedure (HSEC.PRO.15.01) and the annual HSEC Audit and Inspection Schedule. Non-conformances will be recorded and appropriate actions taken to remedy.

5.3 Incident Review

Environmental incidents relating to waste management at NCIG are to be managed in accordance with NCIG Hazard and Incident Management Procedure (HSEC.PRO.13.01), including the Trigger Action Response Procedure. This includes recording the incident on the NCIG HSEC System, which is then forwarded to the Manager – HSEC and Environmental Advisor for action.

5.4 Corrective Action

If corrective actions are identified as a result of regular weekly inspections, WMP audit and inspection results, compliance tracking or regulatory issues regarding waste, the HSEC Department or Manager – HSEC will determine appropriate management strategies and implementation of contingency measures in consultation with other departments. This same process is applied as an outcome of management review of environmental management measures, as discussed in Section 5.6. These will be in addition to those implemented as part of normal operational activities.

Corrective actions are also identified for environmental incidents. This process will be implemented in accordance with the NCIG Hazard and Incident Management Procedure (HSEC.PRO.13.01) including the Trigger Action Response Procedure.



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5.5 Reporting

The NCIG Waste Management Contractor produces a monthly report, which is provided to NCIG. This report includes statistics on:

• Volumes and weights of various waste streams

• Costs per waste stream

• Monthly graphs per waste stream

• Greenhouse Gas (GHG) emissions generated from disposal to landfill, and avoided by diversion from landfill (recycling)

For all other reporting commitments, refer to Section 5.9 of the NCIG Operation Environmental Management Plan (HSEC.MP.12.01).

5.6 General Review

Ongoing review and attainment of feedback in regard to environmental measures is undertaken to ensure that the SDMP is meeting its targets and objectives. Any improvements deemed necessary will be identified and SDMP documentation will be updated to reflect this.

5.6.1 Management Review

The ELT reviews progress and health of environmental management measures on a quarterly basis in line with the Quarterly HSEC Report prepared for the NCIG Board. In addition, Key Result Areas (KRAs) and objectives are set during the business planning process (see Section 3.3), to ensure that statements within the Sustainable Development Policy are being achieved. Information used to develop KRAs and objectives include:

• Legislative requirements;

• Performance against environmental objectives and targets in the HSEC Plan;

• Compliance assessment;

• Environmental monitoring results;

• Results of environmental auditing and trends of non-conformance;

• Monitoring of environmental statistics;

• Environmental incidents

• Corrective actions;

• Community complaints;

• Other current environmental issues and concerns;

The above is consistent with the NCIG Management Planning, Monitoring and Review Procedure



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(HSEC.15.02). As with general review of environmental management measures, improvements deemed necessary by management will be identified and SDMP documentation will updated to reflect this.

Revision No Date General Description of Change Persons Involved

Draft 8/02/16 Review of draft Document Phil Reid

Nathan Juchau

Final 28/6/16 Final document for approval, include changes to EPL12693

Phil Reid

Final 30/02/18 Update to include the Plastic Police Program and update the legislation

Hayley Ardagh

Phil Reid

6. REFERENCES

▪ NSW Environmental Protection Authority, Waste Classification Guidelines, Part 1: Classifying Waste.

▪ Department of Environment and Climate Change NSW, Waste that must be tracked – Waste Tracking Fact Sheet, November 2007.

▪ Department of Environment and Climate Change NSW, Waste Tracking for waste producers

– Waste Tracking Fact Sheet, November 2007.

▪ Department of Infrastructure, Planning and Natural Resources 2004, Guideline for the preparation of environmental management plans, Department of Infrastructure, Planning and Natural Resources, Sydney.

▪ Resource Strategies 2006, Newcastle Coal Infrastructure Group Coal Export Terminal – Environmental Assessment.

Documents

Waste Management Plan - NCIG · Waste Management Plan Page 4 of 29 Document No. HSEC.MP.12.07 Next Review Date 01/02/20 TOP 5 WASTE RULES • Avoid, Reduce, Reuse, Recycle – follow