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WASHINGTON COUNTY 1
JOINT EXECUTIVE AND FINANCE COMMITTEE MINUTES 2
3
Courthouse Government Center February 9, 2015 4
West Bend WI 10:30 a.m. 5
6
Present for the Executive Committee: Herbert Tennies, Joseph Gonnering, Rick Gundrum, Donald 7
Kriefall, and Mark McCune. 8
9
Present for the Finance Committee: Dawn Eyre, Raymond Heidtke, Robert Milich, Gerald Schulz, and 10
Daniel Stoffel. 11
12
Also Present: County Administrator Joshua Schoemann, County Attorney Kim Nass, County Clerk 13
Brenda Jaszewski, Finance Director Susan Haag, Highway Commissioner Tom Wondra, Assistant 14
Finance Director David Owens, Assistant Finance Director Kathie Wild, Supervisors Kristine Deiss, 15
Robert Hartwig, Dennis Myers, Peter Sorce, and Chief Deputy County Clerk Linda Doro. 16
17
Chairperson Tennies called the Executive Committee meeting to order and read the affidavit of posting. 18
19
Chairperson Heidtke called the Finance Committee meeting to order and read the affidavit of posting. 20
21
CLOSED SESSION 22
Present for the Closed Session: Executive Committee members, Finance Committee members, County 23
Administrator Joshua Schoemann, County Attorney Kim Nass, County Clerk Brenda Jaszewski, Chief 24
Deputy County Clerk Linda Doro, Supervisors Kristine Deiss, Robert Hartwig, Dennis Myers, and Peter 25
Sorce. 26
27
Mr. Tennies stated he would entertain a motion to convene in Closed Session pursuant to §19.85(1)(e), 28
Wis. Stats., deliberating or negotiating the purchasing of public properties, the investing of public funds, 29
or conducting other specified public business, whenever competitive or bargaining reasons require a 30
closed session, specifically, "to discuss the City of West Bend proposal for CTH G, Schmidt Road, the 31
Senior Center, and UW-Washington County." 32
33
Mr. Heidtke stated he would entertain a motion to convene in Closed Session pursuant to §19.85(1)(e), 34
Wis. Stats., deliberating or negotiating the purchasing of public properties, the investing of public funds, 35
or conducting other specified public business, whenever competitive or bargaining reasons require a 36
closed session, specifically, "to discuss the City of West Bend proposal for CTH G, Schmidt Road, the 37
Senior Center, and UW-Washington County." 38
39
For the Executive Committee, moved by Mr. Gonnering, seconded by Mr. Gundrum to convene in 40
Closed Session at 10:33 a.m. Motion carried unanimously by roll call vote. 41
42
For the Finance Committee, moved by Mr. Stoffel, seconded by Mr. Schulz to convene in Closed 43
Session at 10:33 a.m. Motion carried unanimously by roll call vote. 44
45
OPEN SESSION 46
For the Executive Committee, moved by Mr. Gundrum, seconded by Mr. Kriefall to return to Open 47
Session at 11:38 a.m. Motion carried unanimously by roll call vote. 48
Jt. Executive & Finance Committee February 9, 2015 Page 2 of 3
For the Finance Committee, moved by Mr. Milich, seconded by Ms. Eyre to return to Open Session at 1
11:38 a.m. Motion carried unanimously by roll call vote. 2
3
ACTION ON ITEMS DISCUSSED IN CLOSED SESSION 4
There was no action taken. 5
6
CENTER FOR PRIORITY BASED BUDGETING 7
Moved by Mr. Milich, seconded by Mr. Stoffel to direct the County Attorney to draft a resolution 8
authorizing a General Fund transfer, in an amount not to exceed $60,000, for the development and 9
implementation of a Priority Based Budgeting (PBB) process for Washington County, and forward to 10
the County Board. Motion carried. 11
12
Moved by Mr. Gundrum, seconded by Mr. Kriefall to direct the County Attorney to draft a resolution 13
authorizing a General Fund transfer, in an amount not to exceed $60,000, for the development and 14
implementation of a Priority Based Budgeting (PBB) process for Washington County, and forward to 15
the County Board. Motion carried with Mr. Tennies voting no. 16
17
OUT-OF-STATE TRAVEL REQUEST - FINANCE DEPARTMENT (IS) 18
Moved by Ms. Eyre, seconded by Mr. Schulz to approve the out-of-state travel request for one 19
Information Services staff member to attend the 2015 Citrix Synergy Conference in Orlando, Florida, 20
from May 10 - 14, 2015. Motion carried. 21
22
ADJOURNMENT OF THE FINANCE COMMITTEE 23
Moved by Ms. Eyre, seconded by Mr. Stoffel to adjourn the Finance Committee meeting at 12:19 p.m. 24
Motion carried. 25
26
EXECUTIVE COMMITTEE MINUTES 27
Moved by Mr. McCune, seconded by Mr. Gonnering to approve the minutes of January 20, 2015, as 28
presented. Motion carried. 29
30
REQUEST TO NON-LAPSE 2014 FUNDS TO 2015 OR 2014 GENERAL FUND TRANSFER 31
REQUEST - COUNTY ATTORNEY 32
Moved by Mr. McCune, seconded by Mr. Gonnering to approve non-lapsing the balance in the Attorney 33
account, the balance in the Legal Expenses account, and the balance in the Recodification account in the 34
County Attorney budget from 2014 to 2015. Motion carried. 35
36
UPDATED POLICIES RELATING TO HIPPAA/HITECH 37
Moved by Mr. Gundrum, seconded by Mr. Kriefall to approve the updated policies relating to 38
HIPPAA/HITECH. Motion carried. 39
40
The meeting recessed at 12:23 p.m. and reconvened at 12:30 p.m. 41
42
REPORTS 43
County Board Structure Advisory Committee 44
Appearance: Community Development Educator/Department Head Paul Roback 45
Mr. Roback gave an overview of the progress and draft recommendations of the County Board Structure 46
Advisory Committee. 47
48
Jt. Executive & Finance Committee February 9, 2015 Page 3 of 3
Chairperson Herbert Tennies and Supervisor Rick Gundrum were excused at 1:25 p.m. 1
2
NEXT TENTATIVE MEETING DATE 3
The next Executive Committee meeting is tentatively scheduled for Tuesday, March 17, 2015, at 10:30 4
a.m. It was requested that the issue of staff in attendance at closed session meetings be included on the 5
agenda for the next regular Executive Committee meeting. 6
7
ADJOURNMENT OF THE EXECUTIVE COMMITTEE 8
Moved by Mr. Kriefall, seconded by Mr. Gonnering to adjourn the meeting at 1: 37 p.m. Motion 9
carried. 10
11
12
13
Brenda J. Jaszewski, County Clerk 14
WASHINGTON COUNTY 1
JOINT EXECUTIVE COMMITTEE AND FINANCE COMMITTEE 2
3
Courthouse Government Center February 23, 2015 4
West Bend WI 9:00 a.m. 5
6
Present for the Executive Committee: Joseph Gonnering, Rick Gundrum, Donald Kriefall, and 7
Mark McCune. Excused: Herbert Tennies. 8
9
Present for the Finance Committee: Raymond Heidtke, Robert Milich, Gerald Schulz, and 10
Daniel Stoffel. Excused: Dawn Eyre. 11
12
Also Present: County Administrator Joshua Schoemann, County Attorney Kim Nass, County 13
Clerk Brenda Jaszewski, and Supervisors Kristine Deiss and Peter Sorce. 14
15
Vice-Chairperson Gundrum called the Executive Committee meeting to order and read the 16
affidavit of posting. 17
18
Chairperson Heidtke called the Finance Committee meeting to order and read the affidavit of 19
posting. 20
21
CLOSED SESSION 22
Mr. Gundrum stated he would entertain a motion to convene in closed session pursuant to 23
§19.85(1)(e), Wis. Stats., deliberating or negotiating the purchasing of public properties, the 24
investing of public funds, or conducting other specified public business, whenever competitive or 25
bargaining reasons require a closed session, specifically, "to discuss the City of West Bend 26
proposal for CTH G, Schmidt Road, the Senior Center, Ridge Run Park, and UW-Washington 27
County." 28
29
Mr. Heidtke stated he would entertain a motion to convene in closed session pursuant to 30
§19.85(1)(e), Wis. Stats., deliberating or negotiating the purchasing of public properties, the 31
investing of public funds, or conducting other specified public business, whenever competitive or 32
bargaining reasons require a closed session, specifically, "to discuss the City of West Bend 33
proposal for CTH G, Schmidt Road, the Senior Center, Ridge Run Park, and UW-Washington 34
County." 35
36
For the Executive Committee, moved by Mr. Kriefall, seconded by Mr. Gonnering to convene in 37
closed session at 9:06 a.m. Motion carried unanimously by roll call vote. 38
39
For the Finance Committee, moved by Mr. Stoffel, seconded by Mr. Schulz to convene in closed 40
session at 9:06 a.m. Motion carried unanimously by roll call vote. 41
42
OPEN SESSION 43
For the Executive Committee, moved by Mr. Gonnering, seconded by Mr. Kriefall to return to 44
open session at 10:50 a.m. Motion carried unanimously by roll call vote. 45
Joint Executive Committee & Finance Committee February 23, 2015 Page 2 of 2
For the Finance Committee, moved by Mr. Milich, seconded by Mr. Schulz to return to open 1
session at 10:50 a.m. Motion carried unanimously by roll call vote. 2
3
ACTION ON ITEMS DISCUSSED IN CLOSED SESSION 4
For the Finance Committee, moved by Mr. Milich, seconded by Mr. Stoffel to authorize the 5
County Administrator to make a counter proposal to the City of West, and authorize the County 6
Attorney to draft a resolution for a general fund transfer not to exceed $700,000, regarding the 7
CTH G, Schmidt Road, Ridge Run Park, and UWWC issues as discussed in closed session. 8
Motion carried with Mr. Schulz voting no. 9
10
For the Executive Committee, moved by Mr. Kriefall, seconded by Mr. Gonnering to authorize 11
the County Administrator to make a counter proposal to the City of West, and authorize the 12
County Attorney to draft a resolution for a general fund transfer not to exceed $700,000, 13
regarding the CTH G, Schmidt Road, Ridge Run Park, and UWWC issues as discussed in closed 14
session. Motion carried. 15
16
ADJOURNMENT 17
For the Finance Committee, moved by Mr. Stoffel, seconded by Mr. Schulz to adjourn at 10:52 18
a.m. Motion carried. 19
20
For the Executive Committee, moved by Mr. McCune, seconded by Mr. Kriefall to adjourn at 21
10:53 a.m. Motion carried. 22
23
24
25
Brenda J. Jaszewski, County Clerk 26
COMMITTEE REPORT
To: Executive Committee
From: Joshua Schoemann, County Administrator
Date: 17 March 2015
RE: State Budget - County Assessment
POLICY QUESTION:
Should the County Board consider a resolution taking a position on County Assessment, as
proposed in the Governor’s Budget proposal?
DISCUSSION:
As part of Governor Walker’s Proposed 2015-2017 State Budget there is a recommendation to transition
from a municipal based Property Value Assessment process to a County based system. Given the
significance of this proposed change, and the potential impact to the County and our taxpayers, Staff
thought it prudent to discuss the merits of the County Board taking a position on this proposal.
As you can see from the attached position paper, Wisconsin Counties Association (WCA) is standing in
opposition to the proposal. Although the position paper appropriately points out flaws in the existing
proposal, it is Staff’s belief that if some of these flaws can be worked out, the proposal is worthy of
consideration and further discussion.
COST:
NA
ATTACHMENTS:
1. WCA Statement on County Assessment
2. Legislative Reference Bureau Analysis
RECOMMENDATION:
Motion to direct the County Attorney to draft a resolution regarding Washington County’s
position on County Assessment.
ADMINISTRATION DEPARTMENT Joshua Schoemann, County Administrator
432 E. Washington St. West Bend, WI 53095-7986
Phone (262) 306-2200
FAX (262) 306-2201 WI 1-800-616-0446
COMMITTEE REPORT
To: Executive Committee
From: Joshua Schoemann, County Administrator
Date: 17 March 2015
RE: Information Services (IS) Division Transfer
POLICY QUESTION:
Should the IS Division be transferred from Finance Department to Administration Department?
DISCUSSION:
In 2014, while considering various alternatives for the then potential reorganization of the Facilities
Management Division, Staff proposed the attached three options for Executive Committee’s
consideration. Later, the Executive Committee’s recommended option was presented to Administrative
Services Committee in the same context. Following the consensus of both committees, Staff
implemented the concept as a part of the 2015 Budget.
After various discussions at multiple Administrative Services Committee meetings, the position of
Assistant to the County Administrator was brought to the County Board for consideration at the January
13, 2015 meeting. Following a thorough discussion by the Board, the following motion was made:
Moved by Mr. Hartwig, seconded by Mr. Bulawa to enact 2014 Ordinance 20 -
Washington County Staffing Plan - Administration Department and Washington
County Classification and Compensation Plan (7.02 and 7.03). Moved by Mr.
Kriefall, seconded by Mr. McCune to amend 2014 Ordinance 20 on Page 1, Line 29:
Assistant to the Deputy Administrator. Motion to amend 2014 Ordinance 20 was
defeated by roll call vote. Voting Aye: Bassill, Naab, Hartwig, Niebler, McCune,
Kriefall, Ewert, Schulteis. Voting No: Deiss, Tennies, Hensel, Miller, Milich, Geib,
Stoffel, Parsons, Krebs, Schulz, Gonnering, Gundrum, Merten, Heidtke,
Laubenheimer, Michalak, Bulawa, Goetz, Myers, Sorce, Eyre. Absent: Ustruck. Ayes-
8; Noes-21; Absent-1. Vote requirement for passage is a majority of the members in
attendance. 2014 Ordinance 20 carried by roll call vote. Voting Aye: Deiss, Tennies,
Miller, Bassill, Milich, Geib, Naab, Stoffel, Parsons, Krebs, Schulz, Gonnering,
Hartwig, Gundrum, Heidtke, Laubenheimer, Niebler, Michalak, Bulawa, McCune,
Kriefall, Goetz, Ewert, Myers, Sorce, Eyre, Schulteis. Voting No: Hensel, Merten.
ADMINISTRATION DEPARTMENT Joshua Schoemann, County Administrator
432 E. Washington St. West Bend, WI 53095-7986
Phone (262) 306-2200
FAX (262) 306-2201 WI 1-800-616-0446
Absent: Ustruck. Ayes-27; Noes-2; Absent-1. Vote requirement for passage is 2/3 of
members elect.
After County Board approval, Staff completed the recruitment for the Assistant to the County
Administrator position. Now that this position is in place, Staff is recommending that we complete the
reorganization of the IS Division, moving it from the Finance Department to the Administration
Department.
COST:
All financial impacts were anticipated and included in the 2015 Budget. As such, there is no
further financial impact via this budget.
ATTACHMENTS:
1. Ordinance
2. Backup Information
RECOMMENDATION:
Motion to recommend that the County Board adopt the ordinance to amend the County Staffing
Plan, reorganizing the IS Division from Finance Department to Administration Department.
Page 1 of 2
WASHINGTON COUNTY, WISCONSIN 1
2
Date of enactment: __________ 3
Date of publication: __________ 4
5
2015 ORDINANCE ___ 6
7
AN ORDINANCE to amend Sections 7.02 and 7.03 relating to: Washington County Staffing 8
Plan – Administration Department and Finance Department and Washington County 9
Classification and Compensation Plan. 10
11
The people of the County of Washington, represented in the Board of Supervisors, do ordain as 12
follows: 13
14
SECTION 1. Section 7.02 of the code is amended to read: 15
7.02 WASHINGTON COUNTY STAFFING PLAN. (AM 15- ) Washington County 16
maintains a Countywide Staffing Plan listed by department. Such plan shall indicate the type and 17
number of positions currently authorized by the County Board together with the existing pay grade 18
for said position. County departments are authorized to fill only those positions listed in the 19
Countywide Staffing Plan. Any changes to the staffing plan shall be determined by the Washing-20
ton County Board upon review and recommendation of the Administrative Services Committee 21
consistent with sec. 7.04(9) of this chapter and sec. 2.44 of this Code. 22
23
ADMINISTRATION DEPARTMENT – Information Services 24
25
Pay Authorized 26
Position Grade Positions FLSA 27
28
Assistant Network Manager 10 1 NE 29
Assistant Information Services Manager 14 1 E 30
Information Services Manager 15 1 E 31
Information Services Technician 8 3 NE 32
33
FINANCE DEPARTMENT - Information Services 34
35
Assistant Network Manager 10 1 NE 36
Assistant Information Services Manager 14 1 E 37
Information Services Manager 15 1 E 38
Information Services Technician 8 3 NE 39
Senior Applications Manager 11 1 NE 40
41
SECTION 2. The list of pay grades established in Section 7.03(1)(a) shall be adjusted to 42
incorporate the changes proposed in this ordinance. 43
44
SECTION 3. EFFECTIVE DATE. This ordinance shall become effective upon passage 45
by the Board of Supervisors and publication as provided by law. 46
Page 2 of 2
1
SECTION 4. SUMMARY. Ordinance amending staffing plan moving Information 2
Services positions from the Finance Department to the Administration Department. 3
4
_________________________ 5
6
VOTE REQUIREMENT FOR PASSAGE: Majority 7
8
APPROVED: Introduced by members of the ADMINISTRATIVE 9
______________________________ SERVICES COMMITTEE as filed with 10
Kimberly A. Nass, County Attorney the County Clerk. 11
Dated_________________________ _______________________________________ 12
Peter I. Sorce, Chairperson 13
Considered_____________________ 14
Adopted_______________________ 15
Ayes_____ Noes_____ Absent_____ 16
Voice Vote_____________________ 17
Countersigned: 18
______________________________ 19
Herbert J. Tennies 20
County Board Chairperson 21
22
Submit this form in WORD format to [email protected]
ONE CALENDAR WEEK PLUS 3 WORK DAYS prior to the Committee meeting
WITH the Committee Agenda Preparation Form. Rev. 11/2014
COMMITTEE REPORT
To: Executive Committee
From: Brenda Jaszewski, County Clerk
Date: March 17, 2015
Re: Paperless Agendas/Packets & Electronic Devices for Co. Board Supervisors
POLICY QUESTION:
Should Washington County change to a "paperless" system for distribution of County agendas
and minutes, eventually eliminating printed agenda packets for County Board Supervisors? If
so, should the County include funding in the 2016 budget to purchase electronic devices for use
by all County Board Supervisors?
DISCUSSION:
On March 20, the County Clerk’s office will begin training on an agenda management software
program for creating agendas, minutes, and agenda packets. This software will provide for the
ability of County Board Supervisors to access agenda items electronically using most types of
devices, (e.g., laptop, tablet, smart phone).
Currently, agendas, minutes, and agenda packets are distributed to staff electronically via email,
and it is expected that if a hard copy is needed, staff will print out the specific documents. If
approved by the Executive Committee, beginning with the new term in April, 2016, County
Board Supervisors would only receive their agendas and packets electronically and the County
Clerk’s office would cease mailing agenda packets.
In 2014, the County Board budget used $2,588 on postage, almost all of which was for the
purpose of mailing agenda packets. In addition, the County Board budget used $1,079 on
printing and copying, and the County Clerk used approximately $1,600 on printing and copying
of agendas and packets. The total estimated cost in 2014 was just over $5,200 between the
County Clerk’s budget and the County Board budget to provide hard copies of agenda packets.
Information Services has estimated a total cost of approximately $700 per device (iPad) for
Supervisors. Assuming the County Board size remains at 30 Supervisors, the total estimated cost
of devices would be $21,000. Using an estimated life span of 5 years, the annual cost is $4,200.
At this point, it is assumed that electronic devices would not be purchased for citizen members
serving on county committees, and they could either continue to be mailed hard copies of agenda
Submit this form in WORD format to [email protected]
ONE CALENDAR WEEK PLUS 3 WORK DAYS prior to the Committee meeting
WITH the Committee Agenda Preparation Form. Rev. 11/2014
packets, or they could access the information from the County’s website on their own personal
device.
FISCAL EFFECT:
The entire cost of the electronic devices would be included in the 2016 County Board budget
(approximately $21,000). Annual savings on postage, copying, and printing is approximately
$5,200, resulting in a net savings over five years of approximately $5,000.
ATTACHMENTS:
None
RECOMMENDATION:
Motion to include the cost of one electronic device for each County Board Supervisor in the
2016 County Board budget.
Motion to eliminate mailing agendas and agenda packets to County Board Supervisors upon the
purchase and implementation of electronic devices.
To: Department Heads
From: Joshua Schoemann, County Administrator
Date: 22 January 2015
Subject: 2016-2020 Capital Improvement Plan
Attach: 2015-2019 Capital Improvement Plan Summary; Adopted CIP
Policy; Example Capital Improvement Forms
This memo is to inform you all that departments again have the opportunity to
identify needed capital projects for the years 2016-2020. Below you will find the
timeline and process, which we have substantially modified for this year. Please
carefully review the information that follows as there are a number of changes.
Request forms issued by Administration January 22, 2015
I would encourage individual Department Heads to communicate with their
respective committee chairperson from now through the March committee
meeting to help facilitate project approvals and timelines.
Request Forms due to Administration February 23, 2015 @ 8am
Administration will do a preliminary review of each departmental request, and
will coordinate project review meetings, as needed. These reviews will be
completed in time to include vetted project requests in March Committee Packets.
Liaison Committee Review March ??, 2015
Each Department shall inform their respective liaison committee of requests at
their March meeting, with their authorizing motion at that time.
If there is a need to delay a vote, a special meeting may be needed in order to
present the full CIP at the April Executive Committee meeting.
Executive Committee Review April 20, 2015
County Board Action May 12, 2015
As in years past the starting point for this year’s plan will be the last CIP, your
approved requests for 2015-2019. Enclosed is a summary of those projects, which
will be included in the 2016-2020 CIP. As you will see in the attached CIP Policy, a few definitions have been revised
and refined to better clarify the intent of the Executive Committee. Please review
those changes as they will have an impact on what is approved as part of this
process. (See highlighted sections: 4.2, 5.0, 6.0, 7.0 & 8.0).
ADMINISTRATION DEPARTMENT Joshua Schoemann, County Administrator
432 E. Washington St. West Bend, WI 53095-7986
Phone (262) 306-2200
FAX (262) 306-2201 WI 1-800-616-0446
Each request must be made on the attached Microsoft Word form. Any projects
submitted which are not on the attached form will not be considered for the CIP.
In addition, please feel free to attach as much support documentation as necessary
to provide both Administration and the Executive Committee with sufficient
information to make an educated decision regarding the request. Additional
information will be requested as needed, but such request should be anticipated by
the requesting department, if at all possible.
Please feel free to contact me with any questions, comments and concerns.
JS
