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Warrnambool City Council
Kindergarten Parent HandbookUpdated 2020
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Acknowledgement to Country
Warrnambool City Council would like to acknowledge that our kindergartens operate on the traditional lands of the Peek Whurrong people of the Marr Nation and wish to acknowledge them as Traditional Owners and custodians of the land and waterways. We pay our respects to their Elders, past and present, and to all Aboriginal and Torres Strait Islander people. Each of our kindergartens participates in learning the local indigenous language and our kindergarten groups have indigenous animal names.
Warrnambool City Council Kindergartens
Allansford Kindergarten 82 Ziegler Parade, Allansford. PH:5559 4585 Ngayook Group (Cockatoo): Mon/Tues/Thurs 8.30am-1.30pm
Kiri Group (Magpie) 3 year old: Wed 9.00am-12.00pm Email: [email protected]
Beamish Street Kindergarten 23 Beamish Street, Warrnambool PH:5559 4530 Weengkeel Group (Koala): Mon/Wed/Fri 8.30am-1.30pm Email: [email protected]
Central Kindergarten 2 Manifold Street, Warrnambool PH:5559 4560 Wang Group (Crow): Mon/Tues/Thurs 8.30am-1.30pm,
Koorramook Group (Possum): Wed/Fri 8.30am-4.00pm Email: [email protected]
City Kindergarten Swan Reserve, 600 Raglan Parade, Warrnambool PH:5559 4754 Koorramook Group (Possum): Tues/Thurs 8.30am-4:00pm Email: [email protected]
Dennington Kindergarten 12-16 The Esplanade, Dennington PH:5559 4575 Kuyang Group (Eel): Wed/Fri 8.30am-4.00pm
Koorakeet Group (Corella): Mon/Thurs 8.30am-4.00pm Email: [email protected]
East Kindergarten 22E – 26E Lava Street, Warrnambool PH:5559 4570 Weelangkeel Group (Echidna): Tues/Thurs 8.30am-4.00pm
Koorrayn Group (Kangaroo): Mon/Wed/Fri 8.30am-1.30pm Email: [email protected]
Florence Collins Kindergarten 27-47 Kepler Street, Warrnambool PH:5559 4644 Weengkeel Room (Koala): Mon - Fri 8.30am-1.30pm Email: [email protected]
Lions Hopkins Kindergarten 31 Gladstone Street, Warrnambool PH:5559 4580 Koorramook Group (Possum): Mon/Tues/Thurs 8.30am-1:30pm Email: [email protected] Mahogany Kindergarten 35 Hoddle Street, Warrnambool PH:5559 4540 Koorramook Group (Possum): Mon/Tues/Thurs 8.30am-1.30pm
Koorang Group (Snake) 3 year old: Wed 9.00am-12.00pm Email: [email protected]
Matron Swinton Kindergarten 13-15 Lipook Court, Warrnambool PH:5559 4650 Koorramook Room (Possum): Tues/Wed/Thurs. 8.30am-1.30pm Email: [email protected]
Sherwood Park Kindergarten Deakin Uni., Princes Hwy, Warrnambool PH:5559 4595 Koorramook Room (Possum): Tues/Wed/Thurs. 9.00am-2.00pm Email: [email protected]
South Kindergarten 24 Stanley Street, Warrnambool PH:5559 4520 Kart Pirap Group (Pelican): Mon/Wed 8.30am-4.00pm
Kiri Group (Magpie): Tue/Thurs/Fri 8.30am-1.30pm Email: [email protected]
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Table of Contents
CHILDREN’S AND FAMILY SERVICES VISION…………………………………………………………………………………. 4.
WELCOME TO WARRNAMBOOL CITY COUNCIL KINDERGARTENS 5.
TERM DATES……………………...…………………………………………………………………………………………………. 6.
EDUCATIONAL FRAMEWORKS…………………………………………………………………………………………………… 6.
OUR STAFF………………………..………………………………………………………………………………………………….. 7.
FAMILY INVOLVEMENT….………………………………………………………………………………………………………….. 7.
COMMUNICATION…………………………………………………………………………………………………………………… 8.
LAUNDRY ROSTER…..……………………………………………………………………………………………………………… 8.
LIBRARY...…………………………………………………………………………………………………………………………….. 8.
PARENT PHOTOS AT KINDERGARTEN………………………………………………………………………………………….. 8.
PARENT GROUPS & COMMITTEES………………………………………………………………………………………………. 8.
CODE OF CONDUCT………………………………………………………………………………………………...……………… 9.
HELPING YOUR CHILD TO HAVE A GREAT START TO KINDERGARTEN………………………………………………... 9.
WHAT TO BRING………………………………...…………………………………………………………………………………… 10.
CHILDREN’S PERSONAL TOYS…………………………………………………………………………………………………….. 10.
CLOTHING……………………...……………………………………………………………………………………………………… 11.
ARRIVAL & DEPARTURE...…………………………………………………………………………………………………………. 11.
SPECIAL EVENTS..………………………………………………………………………………………………………………….. 12.
BIRTHDAYS………………………….………………………………………………………………………………………………… 12.
EXCURSIONS & INCURSIONS……………………………………………………………………………………………………… 13.
REGULATIONS STANDARDS & POLICIES………………………………………………………………………………………. 14.
Regulations…………………………………….................................................................................................................... 14.
National Quality Standards……………………………………………………………………………………………………….. 14.
Children’s & Family Services Policy Manual.…………………………………………………………………………………... 14.
Privacy………………………...……………………………………………………………………………………………………. 15.
Equal Opportunity…………………………………………………………………………………………………………………. 15.
Complaints………………………………………………………………………………………………………...……………….. 16.
HEALTH & SAFETY…………………………………………………………………………………………………………………… 17.
Illness………………………………………………………………………………………………………………...……………... 17.
Procedure for dealing with infectious diseases…………………………………………………………………………….. ….. 17.
Infectious diseases table…………………………………………………………………………………………………………. 18.
Infectious diseases table………….……………………………………………………………………………………………….. 19.
Immunisation Program…………….................................................................................................................................... 20.
Hygiene Procedures…...…………………………………………………………………………………………………………... 20.
Head Lice…………………………………………………………………………………………………………………………... 20.
Rest and Relaxation………………………………………..……………………………………………………………………… 20.
SunSmart Practices………………….……………………………………………………………………………………………. 20.
Medical Conditions & Allergies………………………………………………………………………………………………….. 21.
Authority to administer medication…………………………..…………………………………………………………..……….. 21.
Procedure for Dealing with illness & emergency care..………………………………………………………………………... 21.
Smoking………………………..…………………………………………………………………………………………………………………. 22.
Sustainable Practices……………………………………………………………………………………………………………………………. 22.
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Table of Contents cont’d
Nutrition & Active Play
What goes in a Kinder Lunch Box? ……………….………………………………….………………………………………...
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23.
MANAGEMENT & ADMINISTRATION……………………..……………………………………………………………………... 24.
Admission requirements & enrolment procedures...…………………………………………………………………………... 25.
Fees…………...…………………………………………………………………………………………………………………….. 25.
Kindergarten fee subsidy…………………………………………………………………………………………………………. 26.
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Children’s and Family Services Vision
Young children & families in the City of Warrnambool will have access to inclusive, quality education & care opportunities that will enhance their wellbeing & development to ensure they lead happy, healthy, well supported lives which allow them to grow and reach their full potential.
This vision focuses our attention on our work to ensure Warrnambool is a place that embraces children.
Both the natural and infrastructure side of the city considers how children use and participate in
community activities and spaces. A community where children are valued citizens refers to children
holding rights, entitlements and responsibilities. Children are seen, heard, belong and are actively
engaged in Warrnambool.
In honouring childhood we understand the importance of the early years as a time that impacts future out-
comes for children, families and communities. The early years are a time for children to be safe and to
develop health, learning and strength. Early years partnerships create opportunities for the par-
ticipation of all families. Social inclusion ensures all have opportunities and support to participate in com-
munity life and to develop to their potential. We will actively remove barriers to participation for those in
our community who face disadvantage.
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Welcome To Warrnambool City Council Kindergartens
Our Early Years Services work within the Victorian Early Years Learning and Development
Framework which describes childhood as a time of belonging, being and becoming.
Belonging is the basis for living a fulfilling life. Children feel they belong because of
the relationships they have with their family, community, culture and place.
Being is about living here and now. Childhood is a special time in life and children
need time to just ‘be’—time to play, try new things and have fun.
Becoming is about the learning and development that young children experience.
Children start to form their sense of identity from an early age, which shapes the type of
adult they will become.
We believe that young children and learning are embodied in the
five Principles that underpin Practice:
Respectful relationships
Partnerships with families
High expectations and equity
Respect for diversity
Reflective practice.
Our Services;
Believe children are capable, competent, co-contributors and
active participants in their own learning.
Acknowledge and value each child’s cultural background and our Indigenous heritage and
that of the wider community—locally, nationally and internationally.
Build responsibility for the natural environment and awareness of sustainability.
Provide equitable opportunities and an inclusive approach.
Have a commitment to ongoing professional learning.
Believe partnerships with families and connections to the local community are vital to
positive learning experiences.
Each individual Kindergarten also has a statement of philosophy that is relevant to their
community. You will be asked to be a part of the evaluation / formation of this philosophy at the
start of the kindergarten year. This philosophy will guide the development of the program and
practice.
Our services offer an open door policy and welcome families to be part of their child’s learning
and development journey in ways that best work for them. We hope that your kindergarten
experience is positive and rewarding for your child and your family.
About this Handbook
This handbook will provide you with the necessary information for a smooth and successful
Kindergarten year. It contains information about the program, policies and procedures. Please
keep this handbook for future reference.
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Term Dates 2020
Term 1: 29 January (Wednesday) to 27 March
Term 2: 14 April (Tuesday) to 26 June
Term 3: 13 July to 18 September
Term 4: 5 October to 18 December
In addition to term breaks Kindergarten will also be closed on:
Labour Day—Monday 9 March
May Race Day—Thursday 7 May
WCC Kindergarten Open Day—To be advised
Queen’s Birthday—Monday 8 June
Staff Professional Development day - To be advised
Orientation Day— December (date to be advised)
Educational Frameworks
Our programs are play based and offer a balance of spontaneous, adult initiated and child
led learning. Current research tells us that;
Young children’s play allows them to explore, identify, negotiate, take risks and create meaning.
The intellectual and cognitive benefits of playing have been well documented. Children who
engage in quality play experiences are more likely to have well-developed memory skills,
language development, and are able to regulate their behaviour, leading to enhanced school
adjustment and academic learning (Bodrova & Leong, 2005).
Warrnambool City Council (WCC) Kindergarten programs have embedded the Principles &
Practices of the Victorian Early Years Learning and Development Framework. They include a
range of indoor & outdoor learning experiences, quiet & active times, individual & group activities
and opportunities for social & emotional development.
Our teachers & educators gather Information about each child from their families, observations &
conversations with the children and this is used in conjunction with current research to provide
an educational program based on each child’s individual strengths, interests and needs. They
plan a play based curriculum using the FIVE OUTCOMES to describe the key elements of
children’s learning & development: More Information will be available at your kindergarten or
check this website for further information http://www.vcaa.vic.edu.au/earlyyears/index.html
Outcome 1: IDENTITY - Children have a strong sense of identity
Outcome 2: COMMUNITY - Children are connected with and contribute to their world
Outcome 3: WELLBEING - Children have a strong sense of wellbeing
Outcome 4: LEARNING - Children are confident and involved learners
Outcome 5: COMMUNICATION - Children are effective communicators
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Our Staff
Our staff have current and in-depth knowledge and understanding of how young children
learn and develop. They care about each child’s education and wellbeing and are
committed to providing safe, respectful and engaging learning environments and
experiences.
Our teachers and educators will work in partnership with families to provide the best outcomes
for each child.
All our staff have the appropriate qualifications to educate young children. They also have current
Working With Children Checks and work within the Victorian Child Safe Standards, the Education
and Care Services National Law Act 2010, and the requirements of the Education and Care
Services Regulations 2011.
Our staff have also completed Level 2 First Aid including Asthma, Anaphylaxis & CPR
training.
Family Involvement
Our staff value and respect that families know their children best – their interests,
strengths and needs. Parents and extended family members are their children’s first and
most important educators. We welcome family involvement in the further education of
their children.
Our services operate an open door policy and we welcome family members to come into our
kindergartens to share their child’s day. We celebrate diversity and welcome your input in
whatever way works for you.
There are many ways that parents can participate at Kindergarten and any help is very much
appreciated.
Parent input is welcomed into the Kindergarten program
Participation can take a variety of forms:
A parent, or extended family member, may wish to spend some extra time with their child in
the Kindergarten environment participating in their learning.
A parent may wish to share an experience with just a few or the whole group of children.
This may include cooking, gardening, reading a story, playing an instrument, working on a
community project, to name a few possibilities.
Families may wish to contribute to the reflection process by commenting on aspects of the
program as requested – we value your feedback in our collaborative process to ensure a
high quality service for your child and family.
Parents may wish to help on excursions. They can provide support
and guidance with the children’s understanding of the experience.
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Communication
Teachers appreciate the opportunity to talk with parents and carers both informally and in formal situations. If you have any concerns please do not hesitate to ask for an appointment to meet with the teacher.
Newsletters are distributed regularly via Kidsxap and it is important to read these for meeting dates, news of kindergarten activities, excursions and parent committee news. The display boards around the kindergarten will also have copies of special notes and important information.
Each child also has a labelled pocket for newsletters and important notes (excursions, activity information, Sub-Committee notes). Please check pockets every day.
Please keep staff informed of any changes to address, home/work phone numbers, medical information and emergency contact phone numbers. These can be updated through the KidsXap portal. We request that telephone calls to the kindergarten during session time be for urgent matters only. It affects staff/child ratios when staff have to answer the telephone.
Kidsxap
Kidsxap is the online portal used by WCC Kindergartens & Childcare Centres to gather
enrolment information and to record attendance, learning observations, the educational program
and much more. It also provides parents with an opportunity to communicate with staff at a time
that is convenient. It is important that families register with the Kidsxap portal when enrolling their
child/ren into kindergarten and then ensure information is kept updated and current throughout
the year. Parents are able to update changes of address, phone numbers, add nominees (people
authorised to collect) and send messages about absences through Kidsxap at a time that suits
them. You can find helpful information on Kidsxap on the Warrnambool City Council website via
warrnambool.vic.gov.au/kidsxap
Laundry Roster
Some Kindergartens may have a Laundry Roster that could include taking home the washing on
a roster basis i.e. Towels, smocks, table covers and dress ups.
Library
Most kindergartens will have a PARENT LIBRARY, which operates all year round. Please sign out the book you borrow and sign them in when you return them. Story telling is an important part of developing early literacy understanding and an enjoyment of
books. A CHILDREN'S LIBRARY will also operate at most kindergartens. Your teacher will let
you know how and when this will occur and your child will need a library bag when requested, to
use during the year.
Parent Photos at Kindergarten Taking photos is a great way to capture some memories of your child’s kindergarten year. Photos
taken by parents at kindergarten or on excursions are for personal use only and should not be
posted on social media sites. You only take photos of your child.
Parent Groups and Committees
Council welcomes parent engagement with each of its kindergartens through parent groups and committees. These groups regularly engage with their teachers about the kindergarten and its program. If you would like to join one of these groups, talk to your kindergarten teacher or a current committee member.
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Code of Conduct
WCC has guidelines to promote desirable and appropriate behaviour to ensure that all interaction
with children and adults are respectful, honest, courteous, sensitive, tactful and considerate. This
will assist in ensuring the safety and wellbeing of children, families and staff at Warrnambool City
Council.
Warrnambool City Council is committed to:
The wellbeing of each child, family, volunteer and staff member.
The provision of a safe and secure environment for all.
Providing an open, welcoming environment in which everyone’s contribution is valued and
respected.
Encouraging children, parents/guardians, staff, volunteers and community members to
support and participate in the service’s program.
WCC will not tolerate behaviour from any adult that is abusive, threating or dangerous.
For further information refer to the WCC Early Years Learning and Development Code of Conduct
Policy available for viewing at the kindergarten or a copy can be provided on request.
Helping your child to have a great start to Kindergarten
Young children react in various ways to new situations. We know many children have attended
child care before commencing kindergarten and are very settled there, however attending
kindergarten is a new experience with different adults, peers and routines to get to know. Even
some of the most confident children take a while to become used to the new environment. It is
important for parents to be relaxed and low key about this new journey and this will help your
child to see it as a positive experience.
Every child is different and you will find your kindergarten staff are flexible and will discuss your
child’s needs with you. You know your child best and it is important that you all work as a team to
make settling in as smooth and happy a process as possible.
Prior to starting kindergarten:
To help your child with starting Kindergarten;
You could walk or drive there a few times to help them feel comfortable with where they will
be going.
Talk about the sorts of experiences they might do there – things they have an interest in.
Let them know you will go at their pace at drop off time … talk them through what will
happen, for example you will leave when they are settled at an activity.
Let them know that it is important to talk to the teachers about how they are feeling.
Let them help organise their bag, spare clothes, lunch box/drink bottle, sun hat so they know
exactly what they have and how to access them.
Help your child to do things independently – toileting, taking off and putting on
clothing and shoes, opening food wrappings and drink bottles – this will help
them feel capable and avoids them waiting for assistance (there is a 1:11 ratio
so the teachers time is spread across lots of children).
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The first few weeks:
Be prepared to stay and help settle your child. Sometimes the first day goes well and then
they realise all the new things about kinder the next time and they are less willing to stay
without you.
Some children take several visits before they feel comfortable enough to stay on their own.
You are welcome to stay for as long as you like. This can be a great way to get to know the
kindergarten and what goes on at your kinder.
Talk to the staff before you leave so that they can be supportive to both you and your child.
You may arrange to call to check in on your child later in the day if that would be helpful.
It important to say goodbye to your child and not sneak off. Even though they may get upset
it builds trust and helps children feel secure that you are coming back. Ask for staff support
so that your child is with someone at this time. As your child develops a relationship with
staff, saying goodbye will become easier.
A staggered approach may be required; the first time you leave your child may need to be
for a short time only and gradually build this up to the whole session. Please be sure to chat
to your kinder teacher regarding your child’s needs, they will help guide your approach.
Always tell your child what the plan is so they know what to expect.
What to Bring
To ensure your child has everything they need for a comfortable and happy day please ensure
they have the following;
A LARGE kindergarten bag. PLEASE NAME CLEARLY. It will need to
hold lots of things (change of clothes, lunch box and drink bottle, artwork,
hat) and be easy for your child to access.
A spare set of clothes in case your child gets wet or has an accident.
PLEASE NAME EACH PIECE. Please ensure you check these
regularly to ensure they still fit and they are all there.
A broad brimmed hat. PLEASE NAME. See Sunsmart Practices for more
information.
A lunch box big enough to hold a nutritious lunch and
snacks. PLEASE NAME ALL CONTAINERS. See information
for our Nutrition Practices & Healthy Lunchbox ideas.
A drink bottle with WATER ONLY to drink throughout
the session. PLEASE NAME.
Children’s Personal Toys
Toys can easily be lost or get broken at kindergarten and therefore we ask that personal
belongings remain at home. Any special items brought to show the teacher and friends will be
placed in a special spot until it is home time. If children need to bring a special toy for comfort
please see the teacher to discuss individual circumstances.
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Clothing
Children come to kindergarten to learn through play. It is important that they wear suitable clothing
so they can fully participate in the program. Please dress your child in comfortable play clothes
that are okay to get dirt or paint on them. Children’s shoes need to be comfortable, sturdy and
supportive. Thongs /slip-ons should not be worn. Gum boots are not suitable for climbing but good
in wet weather.
Choose clothes which your child can manage by him or herself at the toilet.
Please clearly name all removable clothing.
Please ensure they meet our Sun Protection Policy. See Sunsmart Practices. From the 1st Sept
through to 30th April please send a broad brimmed sun hat and in winter a rain jacket and beanie.
This allows children to play outdoors all year round.
Families may wish to purchase clothing with the WCC Children’s & Family Services logo on them.
You can ask your kindergarten on how you can do this Please note that there is no compulsory
uniform for your child to wear to kindergarten and it is your choice to purchase this
clothing with the logo.
Arrival and Departure
It is important that every child is brought into the kindergarten and picked up by an adult. This is a
required regulation and must be adhered to. It ensures that the child arrives and departs safely,
and allows teachers and parents’ time to exchange information as well as helping the child to feel
secure.
In addition to this:
On arrival and prior to departure digital sign in and out needs to be completed on the ipad in
accordance with the Education and Care Services National Regulations.
Please advise the staff if someone different to usual will be collecting your child and ensure
authorization is updated on the guardian KidsXap. All enrolment updates are to be completed
through guardian KidsXap.
Please collect your child promptly at the end of the session. If you are held up please phone the
kindergarten so that staff can reassure your child.
Early arrival at the beginning of a session.
Prior to the start of the session, staff are preparing the environment for a safe and productive day.
Children will be received at the beginning of the stated session time when the environment will be
safe and educationally prepared. Children cannot be accepted prior to this time.
Uncollected children at the end of the session.
If a child is not collected immediately at the end of the session, or alternatively the Teacher does
not have authorization to allow your child to go with the person wishing to collect them, then:
The Teacher will firstly attempt to contact the child’s parent/guardian.
If the Teacher is unable to contact the parent/guardian then the emergency contacts
nominated by the parents will be contacted.
If the Teacher is unable to contact the emergency contacts then the procedure for
uncollected children within the ‘Delivery and Collection of Children Policy’ will be
implemented.
Please be aware that our staff are preparing for the next day once a session finishes. They have
meetings to attend and other tasks to complete before they go home. Please collect your child
promptly at the end of the session.
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Special Events
Special events provide an excellent learning and socialising opportunity for children.
Experiences provided at the kindergarten will reflect the cultural traditions of
all families as well as those of the wider community. We ask families to
discuss with staff their family traditions. We understand and respect that
families may not wish their child to participate in some celebrations and
therefore ask you to discuss this with staff.
Some events that may be celebrated include;
Special Person’s Day (such as Mother’s Day, Father’s Day, Grandparents Day)
Birthdays
Easter, Christmas
Diwali
NAIDOC Week & Reconciliation Week
Children’s Week
Birthdays
WCC Kindergartens recognise the importance of celebrating children’s
birthdays, milestones and other significant occasions with their friends
and peers whilst respecting religious and cultural beliefs of families and
children.
There are many different ways to celebrate a special occasion,
including but not limited to special songs, stories, a pretend cake,
games, activities, gifts and foods.
If families choose to provide food items for a celebration at the service they are required to
meet Victorian Food Safety Standards, therefore it is essential that families follow the
requirements below:
ALL foods must be bought from a shop with a label that states the ingredients, use by date
and be bought to the service in its original packaging.
The service encourages families to provide food in line with the Nutrition, Food and
Beverages, Dietary Requirements and Oral Health Policy. (A large watermelon cut in half
makes a wonderful, healthy alternative to cake.)
Food items must not contain cream, custard, alcohol or nuts.
Homemade food items will not be accepted due to the lack of control in ingredients
and preparation environments.
Families are welcomed and encouraged to attend and participate in their child’s celebrations at
the service.
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Excursions & Incursions
Excursions (activities outside the kindergarten) and Incursions (special activities/visitors
brought into the kindergarten) are valuable learning experiences that enhance the child’s
understanding of and connection to their wider community.
Written permission is sought from parents/guardians for children to attend each excursion (except
in the case of Routine Excursions – see below). All excursions will comply with the Education and
Care Services National Regulations 2011. Kindergarten staff welcome parental participation on
excursions to assist with extra supervision and guide the children’s understanding of the
experience. We request that siblings don’t attend as this reduces the ability for supervision &
support.
Routine Excursions are outings that occur to the same
experience several times throughout the year. They may
include regular visits to the local school, walks in the local
area or visits to Nature Kindergarten. Families give
permission for these outings at enrolment time prior to your
child commencing. Kindergarten staff may be happy for
siblings to attend these. Please discuss this with them.
Incursions involve special visits to the kindergarten by performers, community members
and specialists (African Drummers, Museum Victoria). Your child will get to participate in a unique
experience. Kindergarten staff may be happy for siblings to attend these. Please discuss this with
them.
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REGULATIONS, STANDARDS AND POLICIES
Regulations
The Education and Care Services National Regulations 2011 and the Education and Care
Services National Law Act 2010, as well as the National Quality Standards, are mandatory for all
Early Years Services. Services are closely monitored by the Children's Services Authorised
Officers who can conduct random inspections of the service to ensure the services are providing
quality care and education for all children and families.
These regulations are set in place to ensure the safety and wellbeing of the children in the
Service and are used to guide any decisions or changes made. The regulations also set basic
ratio of staff to children, which is currently:
The educator to child ratio for children aged more than 36 months – 1 educator to 11 children.
The Regulations and Law Act are available for families to read and are located in the foyer or
kindergarten room at each service.
National Quality Standards
The National Quality Standard Assessment focuses on the standards of care and education that
exists in every Australian Children’s Service. In order for our Kindergartens to participate in this
process, we encourage and welcome parents to be part of our service and join with staff and
management in working to maintain high quality child care and education to meet and exceed
these standards.
The National Quality Standards comprises of seven quality areas that cover the following topics;
Educational Program and Practice;
Children’s Health and Safety;
Physical Environment;
Staffing Arrangements;
Relationships with Children ;
Collaborative Partnerships with Families and Community; and
Governance and Leadership
All Kindergartens will undergo assessment and rating visits and are required to use a Quality
Improvement Plan to assist with this process. More information about all of these areas and the
National Quality Standards can be obtained from the staff at each of our Kindergartens or visit
www.acecqa.vic.gov.au
Children’s & Family Services Policies and Procedure Manual
Warrnambool City Council Children’s & Family Services has a Policy & Procedures Manual that
reflects the Education and Care Services National Law Act 2010, The Education and Care
Services National Regulations 2011 and Warrnambool City Council’s recommendations for best
practice. These policies are available for families to read at each Kindergarten in a yellow folder
found in the foyer or Kindergarten room. A copy of individual Policies can be provided on request.
Our policies are reviewed as required by law or at least every 3 years. Families are encouraged
to have input into these policies at time of establishment or review.
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Privacy
Warrnambool City Council Children’s and Family Services are committed to full compliance with
its obligations under the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act
2001(Vic). All personal and health information provided by you regarding yourself and your child/
ren and any other person will only be used to ensure the health and safety of your child(ren)
whilst they are in attendance at Kindergarten.
All personal information collected is a requirement of the Education and Care Services National
Law Act 2010 and the Education and Care Services National Regulations 2011.
Personal and or sensitive information may be disclosed to the Department of Education and
Training (DET) to meet funding requirements for the program your child attends.
In addition:
We will only use personal and health information provided by you for the purpose for which
it was collected as stated above. This information will not be used for any other purpose
without prior consent;
We will not disclose your personal information to a third party and will take all necessary
measures to prevent unauthorised access or disclosure outside of the requirements outlined
above;
We will ensure that your personal information is not disclosed to other institutions and
authorities outside Council without prior consent except if required or authorised by law.
If required information is not supplied as requested, your child will not be able to attend the
service.
With limited exceptions we will give you access to information we retain about you within a
reasonable time, upon presentation of a written request.
For further information refer to the WCC Children’s & Family Services Privacy Policy available for
viewing at the kinder or on request.
Should you have any queries regarding any aspect of the Council’s Privacy processes, please
contact the Council’s Privacy Officer on 55 594 800.
Photographs, videos and voice recordings of your child/ren are used by educators to record your
child’s learning and development. On your enrolment form you are asked whether you give
permission for this digital media to be used to promote our services through printed articles or on
social media. If you give permission they will only be used on the WCC sites and in publications
authorized by WCC to promote our services.
Equal Opportunity
Equal opportunities to participate in all aspects of the program are given to children, their families
and early childhood professionals of all races, religions, cultures and abilities.
16
Complaints
We always welcome feedback to help us to improve our services. Positive or constructive
feedback ensures that the best outcomes are achieved for all who are involved in our
kindergartens.
If you have a concern about any aspect of your child’s education and care or the operation of our
services, whether it directly affects your child or otherwise, please respect the following
procedure;
In relation to the program please contact:
The Kindergarten Teacher.
The query/complaint will be dealt with & responded to:
a) As soon as practicable after the complaint is made;
b) As discreetly as practicable in the circumstances;
c) In a way that deals with the complaint.
The Regional Office of the Department of Education and Training will be notified within 48 hours
after the complaint is made if the complaint alleges that:
a) The health, safety or wellbeing of any child within the Children’s Service may have been
compromised; or
b) There may have been a contravention of The Education and Care Services National
Regulations.
In relation to management please contact:
Preschool Coordinator
Early Years Learning & Development
Warnnambool City Council
P.O. Box 198,
Warrnambool. 3280. Victoria
Phone: (03) 5559 4800
In relation to regulations please contact:
South Western Victoria Region
Dept of Education and Training
PO Box 2086, Geelong. 3220. Victoria
Phone: (03) 5215 5136
Fax: (03) 5215 5499
Free Call Phone: 1300 307 415
Email: [email protected]
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HEALTH AND SAFETY
The wellbeing of your child is our highest priority.
Illness
Families are required to keep their children at home if they display any of the following
symptoms;
Diarrhoea: child to be excluded until there has not been a loose bowel motion for 24
hours
Vomiting: child who is vomiting should be kept at home until it has ceased for 24
hours
Fever: child with a fever of more than 38º C must be kept at home until they have
been fever free for 24 hours.
Conjunctivitis: child to be excluded until discharge from the eyes has stopped,
unless a doctor has diagnosed non-infectious conjunctivitis. Please provide a certificate in
this instance.
Common cold: if a child has a continual runny nose, sneeze or cough it is best to
keep them home until symptoms abate or are manageable by the child to prevent cross
infection.
If your child is in any way unwell and not their usual self it is best to keep them at home to allow
their full recovery so that they can participate fully in the program.
Procedure for Dealing with Infectious Diseases
If your child has an infectious disease please phone the kindergarten so that the teacher can
notify other parents. Please see Children’s & Family Services ‘Dealing with Infectious Diseases’
Policy, for further information.
The infectious diseases on the following pages may require children to be excluded from
Condition Exclusion of case Exclusion of Contacts
Campylobacter infection Exclude until there has not been a loose bowel motion for 24 hours Not excluded
Candidiasis (thrush) Not excluded. Not excluded
Cytomegalovirus (CMV) infection Not excluded. Not excluded
Conjunctivitis Exclude until discharge from the eyes has stopped, unless a doctor has
diagnosed non-infectious conjunctivitis.
Not excluded
Cryptosporidium Exclude until there has not been a loose bowel motion for 24 hours. Not excluded
Diarrhoea (No organism identified) Exclude until there has not been a loose bowel motion for 24 hours. Not excluded
Fungal infections of the skin or
nails (e.g. ringworm, tinea)
Exclude until the day after starting appropriate antifungal treatment. Not excluded
Giardiasis Exclude until there has not been a loose bowel motion for 24 hours. Not excluded
Glandular fever (Mononucleosis,
Epstein-Barr virus (EBV) infection)
Not Excluded. Not excluded
Hand, foot and mouth disease Exclude until all blisters have dried. Not excluded
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Condition Exclusion of case Exclusion of Contacts
Haemophilu influenza type B (Hib) Exclude until the person has received appropriate
antibiotic treatment for at least 4 days.
Not excluded
Contact a public health unit for specialist
advice
Head lice (pediculosis) Not excluded if effective treatment begins before the
next day at the education and care service. The child
does not need to be sent home immediately if head
lice are detected.
Not excluded
Hepatitis A Exclude until a medical certificate of recovery is re-
ceived and until at least 7 days after the onset of jaun-
dice.
Not excluded.
Contact a public health unit for specialist
advice about vaccinating or treating
children in the same room or group.
Hepatitis B Not excluded Not excluded
Hepatitis C Not excluded Not excluded
Herpes simplex (cold sores, fever
blisters)
Not excluded if the person can maintain hygiene prac-
tices to minimise the risk of transmission If the person
cannot comply with these practices (e.g. because they
are too young), they should be excluded until the sores
are dry.
Sores should be covered with a dressing, where possi-
ble.
Not excluded
Human Immunodeficiency Virus
(HIV)
Not excluded. If the person is severely immune com-
promised, they will be vulnerable to other people’s
illnesses.
Not excluded
Human parvovirus B19 (fifth dis-
ease, erythema infectiosum,
slapped cheek syndrome)
Not excluded. Not excluded
Hydatid disease Not excluded. Not excluded
Impetigo (school sores) Exclude until appropriate antibiotic treatment has start-
ed.
Any sores on exposed skin should be covered with a
watertight dressing.
Not excluded
Influenza and influenza-like illness-
es
Exclude until person is well. Not excluded
Listeriosis Not excluded. Not excluded
Measles Exclude for 4 days after the onset of the rash. Immunised and immune contacts are
not excluded
For non-immunised contacts, contact a
public health unit for specialist advice
All immunocompromised children should
be excluded until 14 days after the ap-
pearance of the rash in the last case
Meningitis (viral) Exclude until person is well. Not excluded
Meningococcal infection Exclude until appropriate antibiotic treatment has been
completed.
Not excluded
Contact a public health unit for specialist
advice about antibiotics and/or vaccina-
tion for people who were in the same
room as the case
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Molluscum contagious Not excluded Not excluded
Mumps Exclude for 9 days or until swelling goes down (whichever is sooner). Not excluded
Norovirus Exclude until there has not been a loose bowel motion or vomiting for
48 hours.
Not excluded
Pertussis (Whooping Cough) Exclude until 5 days after starting appropriate antibiotic treatment, or
for 21 days from the onset of coughing.
Contact a public health
unit for specialist advice
about excluding non-
vaccinated contacts, or
antibiotics.
Pneumococcal disease Exclude until person is well. Not excluded
Roseola Not excluded. Not excluded
Ross River virus Not excluded. Not excluded
Rotavirus infection Exclude until there has not been a loose bowel motion or vomiting for
24 hours*.
Not excluded
Rubella (German measles). Exclude until the person has fully recovered or for at least 4 days after
the onset of the rash.
Not excluded
Salmonellosis Exclude until there has not been a loose bowel motion for 24 hours*. Not excluded
Scabies Exclude until the day after starting appropriate treatment. Not excluded
Shigellosis Exclude until there has not been a loose bowel motion for 24 hours*. Not excluded
Streptococcal sore throat (including
scarlet fever)
Exclude until the person has received antibiotic treatment for at least
24 hours and feels well.
Not excluded
Toxoplasmosis Not excluded Not excluded
Tuberculosis (TB) Exclude until medical certificate is produced from an appropriate
health authority.
Not excluded
Contact a public health
unit for specialist advice
about screening, antibi-
otics or specialist TB
clinics.
Varicella See (Chickenpox) Exclude until all blisters have dried—this is usually at least 5 days after
the rash first appeared in non-immunised children, and less in immun-
ised children.
Any child with an im-
mune deficiency (for
example, leukaemia) or
receiving chemotherapy
should be excluded for
their own protection as
they are at high risk of
developing severe dis-
ease .Otherwise, not
excluded.
Viral gastroenteritis (viral diarrhoea) Exclude until there has not been a loose bowel motion for 24 hours *. Not excluded
Worms Exclude if loose bowel motions are occurring.
Exclusion is not necessary if treatment has occurred.
Not excluded
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Immunisation Program
Under the 'No Jab, No Play' legislation, each child enrolled at kindergarten must provide evidence
that shows the child is:
• fully immunised for their age OR
• on a vaccination catch-up program OR
• unable to be fully immunised for medical reasons.
Conscientious objection' is not an exemption under the 'No Jab No Play' legislation.
You must provide an Immunisation History Statement which can be obtained from Medicare or by
visiting mygov.au. Alternatively you can contact the Australian Immunisation Register (AIR) on
1800 653 809 to arrange for an Immunisation History Statement to be sent to you via the mail.
Refer to Procedure for Dealing with Illness and Emergency Care.
Hygiene Procedures
To help prevent the spread of infections the following precautions are implemented in the
kindergarten program;
Families are asked to use the hand sanitizer or wash hands with soap and
water when entering and when exiting the kindergarten playroom.
The children are required to wash hands before and after meal times, after
outdoor play or messy play, after toileting, prior to cooking activities and
after nose wiping/blowing.
Head lice.
Children with either eggs or live lice need to be treated prior to returning to kindergarten.
Please report any cases of head lice to the Kindergarten teacher.
Rest and Relaxation
During the kindergarten day it’s important for the children to have some
quiet time to reflect and “recharge their batteries”. This may include
listening to quiet music or a story on CD, or reading a story for them to
listen to and think about.
Sun Smart Practices
Each Kindergarten is a Sun Smart Accredited Service.
Please ensure your child has a broad brimmed hat that can be kept at kinder.
Please clearly name the hat. Children are required to wear broad brim
protective sun hats from 1st Sept – 30
th April and on other high risk days.
Clothing needs to comply with our Sun Smart Policy. Each child’s shoulders/
upper arms must be covered and as much skin as practical should be covered
by clothing.
Your child is required to wear 30+ sunscreen whilst at kindergarten from 1st
September – 30th April and on other high risk days. Please apply sunscreen to
your child prior to the session and indicate the time it was applied on the sheet provided at the
kindergarten. Sunscreen is available at Kinder and you are welcome to apply this on arrival. If
your child has a sensitivity to sunscreen please supply your own sunscreen in accordance with
our Sun Smart Policy.
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Medical Conditions and Allergies
Parents need to provide details of any medical conditions or allergies their child experiences and
this information is to be recorded on their child’s enrolment form. Please inform the teacher if
your child develops any medical condition throughout the year that they are enrolled at the
kindergarten.
What is required:
The child’s health status, including serious illnesses, known allergies, convulsions, current
medication and other medical conditions. If the condition ceases whilst the child is enrolled
at the kinder, please inform the kindergarten in writing. This document will then be attached
to the enrolment form. (e.g. no longer allergic to eggs).
Allergies and Anaphylaxis. Families must provide an allergy or anaphylaxis plan completed
by a doctor and a copy is to be held with the child’s enrolment form and displayed for staff
reference. Risk minimisation plans of serious conditions are developed in collaboration with
families to assist staff in ensuring your child’s wellbeing is maintained and appropriate
medical intervention made when required. Medication required must be in original packaging
and within current use by date.
Asthma. Families must provide an asthma plan completed by a
doctor. Risk minimisation plans of serious conditions are developed
in collaboration with families to assist staff in ensuring your child’s
wellbeing is maintained and appropriate medical intervention made
when required. Medication, a spacer & mask must be supplied.
Diabetes & Epilepsy. Serious illness plans must be completed by a
doctor. Risk minimisation plans of serious conditions are developed
in collaboration with families to assist staff in ensuring your child’s wellbeing is maintained
and appropriate medical intervention made when required. Medication must be in original
packaging.
Families must read the Early Years Learning and Development Dealing with Medical
Conditions Policy, Early Years Learning and Development Administration of Medication
Policy, Early Years Learning and Development Anaphylaxis Management Policy, Early
Years Learning and Development Asthma Management Policy and Early Years Learning
and Development Diabetes Policy.
Authority to Administer Medication
Medication can only be given if written authorisation is received by an authorised person (those
listed on the enrolment form). The medication must also be in the original container, bearing the
original label and instructions and needs to be within the expiry date. Please see the Early Years
Learning and Development ‘Administration of Medication’ Policy, for further information.
Procedure for Dealing with Illness and Emergency Care In the event of your child being involved in an accident, an emergency situation or becoming ill,
you will be notified immediately. If the kindergarten is unable to contact you, they will endeavor to
contact the emergency contacts listed on your child’s enrolment form. Meanwhile, we will do
everything possible to keep your child safe and comfortable. An Ambulance/ Doctor will be called
if necessary. Please see the Early Years Learning and Development ‘Administration of First Aid’
and the ‘Incident, Injury, Trauma and Illness’ Policies, for further information.
22
Smoking
Smoking is not permitted in any WCC buildings or surrounding areas. Smoking is also not
permitted in the presence of the children.
Sustainable Practices
Our kindergartens implement sustainable practices where practicable. These practices nurture a
personal, social and environmental responsibility to our community.
Our kindergartens:
Have separate bins for paper, cans and bottles.
Are developing and maintaining a vegetable garden through the
Stephanie Alexander Kitchen Garden Program.
Use compost bins and worm farms to recycle food scraps.
Work towards reducing the amount of energy they use by turning off
lights and only using heaters/air conditioners when necessary.
Work towards reducing water usage by reusing water from experiences
onto the garden.
Teach sustainable practises through stories, discussion and everyday experiences.
We also encourage families to think about the amount of wrappings you use for food and
the amount of pre-packaged food you buy. Try and only wrap the things that require it!
Remember to try and recycle your child’s work into your recycle bin when you have finished
admiring it.
By implementing environmentally friendly practices we set a positive example and demonstrate to
the community that we genuinely care about the future of our environment and our children’s
children to come.
Nutrition & Active Play
Our kindergartens promote healthy lifestyles in their programs. They encourage the children to
play actively every day indoors and outdoors. Active play helps children grow and develop,
improves focus, boosts confidence and self esteem. Active play ensures children get the chance
to improve movement skills. Our services play outside every day as it offers more opportunities for
the body to move.
Our kindergartens promote healthy eating and drinking habits to support their
long term health and wellbeing. Our programs offer regular opportunities for
the children to eat and drink according to their needs. Discussions and
experiences that focus on listening to their bodies and healthy lifestyle
awareness are embedded into the everyday experiences at kindergarten.
We ask families to supply healthy choices in their child’s lunch boxes. We
ask also that only water is supplied in their drink bottles. All our kindergartens have achieved
Smiles for Miles Awards as they promote healthy lifestyles that support good oral health.
Please see our Early Years Learning & Development Nutrition, Food, Beverages, Dietary
Requirements and Oral Health Policy for further information.
23
What goes in a kinder lunchbox? Fruit and Vegetables Fresh fruit or a tub of canned fruit is easy to pack in the
lunchbox. Try raw vegies such as carrot sticks, cherry tomatoes,
cucumber or capsicum strips. Providing a dip such as tzatziki or hummus with these vegetable sticks/strips is a popular snack.
Kids should eat 2 serves of fruit and 5 serves of vegetables each day
Breads and Cereals Sandwich or wraps using wholegrain, wholemeal, rye or
mountain bread
Pikelets, muffins, crumpets, rice cakes, fruit buns
Pasta salad
Healthy sandwich/wrap fillings:
Lean meats such as chicken, ham, leftover roast meat, tuna or
turkey. Limit processed meats such as sausage or salami.
Avoid high fat spreads such as butter. Try a little avocado,
mustard, low fat mayonnaise or ricotta cheese instead.
Try to include cheese and/or salad such as lettuce, cucumber,
tomato, grated carrot.
Avoid sweet fillings such as:
Honey
Jam
Nutella
Filling ideas :
Ham and cheese
Chicken, avocado and carrot
Egg and lettuce
Ham, lettuce, cheese and tomato
Tuna, low fat mayonnaise and cheese
Lean Protein Canned tuna or salmon Boiled eggs Baked beans
Dairy Try including dairy such as :
Cubes of favourite cheese and
biscuits
Cream cheese spread on
crackers
A tub of Yoghurt
Triangles of Cheese
Drinks
To keep your child hydrated all day
encourage them to drink plenty of water.
Pack a drink bottle in your child’s bag. Try
freezing on hot days to help keep them cool.
Drinks to leave out:
Cordial, soft drinks and fruit juice/drinks.
Nutritious Snacks Other snacks that can be included with
fruit and vegetables:
Rice cakes or unsalted and
unsweetened popcorn
A small box or bag of dried fruit
occasionally.
Snacks to leave out
Limit foods containing high amounts of
fat, salt and/or sugar as they typically
have a poor nutrient content:
Sweet biscuits (e.g. Tiny Teddies) and
cakes
Chips and chocolate/lollies
LCM bars and fruit sticks/roll ups
Fruit juice, soft drinks, sports drinks,
cordial
Food Safety Tips Keep foods cold by using an insulated
lunchbox/bag and including a wrapped
frozen water bottle or freezer pack in the
warmer months.
Remember to always wash your hands.
If you prepare lunches the night before
always store in the fridge.
Perishable foods such as dairy products,
eggs or sliced meats should be kept cool.
24
MANAGEMENT AND ADMINISTRATION
WCC is the Approved Provider and Early Years Manager for the 12 kindergartens listed in this
handbook, and with the exception of Florence Collins and Mahogany Kindergarten, owns the
kindergarten buildings. WCC has agreements in place with South West Tafe regarding the Florence
Collins facility and West Warrnambool Primary School regarding Mahogany Kindergarten.
WCC is accountable for the delivery of the service including compliance with all relevant laws and
regulations that apply to the services, these are:
Education and Care services National Law Act 2010.
Education and Care Services National Regulations 2011.
Occupational Health and Safety (OHS) legislation and standards.
Risk management.
WCC holds the funding and service agreement to deliver the kindergarten programs with the
Department of Education and Training and is legally responsible for:
Being the funded agency receiving funding from the government for the provision of the
service.
Being the employer of all employees at each service.
Implementing government initiatives and legislations, such as the NQF, Disability
Discrimination Act, Best Practice Principles of Inclusion, Information Privacy Principles and
Legislation, Universal Access and linking to the Municipal Early Years Plans.
Quality Assessment.
Data Collection.
Financial planning and funding management.
Auditing.
Kindergarten teachers and educators are all staff members of WCC; WCC management is
responsible for:
Recruitment and selection.
Professional development.
Supervision and performance management.
Payroll and leave provisions.
Pedagogical leadership.
WCC is responsible for:
Programming, policy development, timetabling, service planning and budgeting.
The budget and financial stability of the service.
Community engagement and promoting the kindergarten.
Facility and equipment management and maintenance.
Administration support.
Marketing.
Enrolment planning, marketing, collection and allocation.
Kindergarten fee collection.
Payment of all consumables.
Payment of all site bills, including water, electricity etc.
Owning and maintaining the Kindergarten facilities, grounds, all fixtures and fittings.
25
Admission Requirements and Enrolment Procedures
Children need to be four years of age by April 30th in their preschool year. Children are entitled
to only one year of 4 year old Kindergarten prior to entry to primary school unless they are
deemed eligible for a second year. In addition to these children some places are allocated to
younger children as part of the Early Start Program.
Allocation of places is determined in accordance with the WCC Early Years Learning &
Development Enrolment Policy and Procedure which is available on the WCC website.
http://www.warrnambool.vic.gov.au or on request.
Enrolment applications can be completed online at www.warrnambool.vic.gov.au
Notice must be given to the Community Services Support Officer (Ph :5559 4800)if your child will
no longer be attending the Kindergarten or if you have a change to your address or phone
number. A form is available for these changes – just ask the staff.
Fees
4 year old Kindergarten
The State Government co-funds kindergarten along with parent fees.
Parent Fees are $332 per term for terms 1 and 2, and you will be notified of the fees for terms 3
and 4 when set through the Council budget process.
Florence Collins/ Matron Swinton / Sherwood Park
Parent Fees are $107 per day for terms 1 and 2.
Families will be advised of any adjustments to fees for terms 3 and 4 when revised through the
Council budget process.
Fees are charged throughout the school holidays and regardless of illness or absence
throughout the year, with the exception of Centre closure days.
After Kinder Care will be provided in the absence of a qualified kindergarten teacher. CCS (Child
Care Subsidy) can be claimed at Florence Collins, Matron Swinton and Sherwood Park.
3 year old Kindergarten
There is no Government funding for 3 year old kindergarten. Parent fees are $222 per term, for
terms 1 and 2, and you will be notified of the fees for term 3 and 4 when set through the Council
budget process.
For both 3 and 4 year old groups, fees are collected and administered by Warrnambool
City Council. Payment may be made each term as per the invoice.
An invoice will be forwarded to you approximately two weeks prior to the due date. If payment of
fees is not received by the due date action will be taken consistent with the WCC debtor’s policy
and procedure.
Payments can be made at Warrnambool City Council City Assist, 25 Liebig St, mailed to: P.O.
Box 198, Warrnambool 3280, or paid using B-Pay.
Florence Collins / Matron Swinton / Sherwood Park Kindergarten families will be sent an invoice
through the applicable service and fees can be paid at the service.
26
Kindergarten Fee Subsidy
Holders of Health Care Cards / Pensioner concession cards, or other relevant cards must
complete a ‘Fee Subsidy Application Form’ at the beginning of term one to claim the rebate
covering the total cost of fees for the kindergarten year.
If families become eligible for the fee subsidy during the year they can submit a fee subsidy
application to cover fees for the remainder of the year. This form must be returned to City Assist
at the Civic Centre or at the Children’s Services Centre in person to enable your relevant card or
visa to be sighted.
