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Warm Welcome to DIGITS@IISc
Please keep your video and microphones muted
If you wish to ask any questions or make any comments, please type out in “Chat.” Please identify yourself while you type out your question. The coordinator will be compiling all the questions and we will respond to the questions during Q&A Session.
Use of headphones recommended for better voice quality
Please look up the DIGITS website https://digits.iisc.ac.in for various details and regular updates
As per standard practice, the session will be recorded
DIGITS @ IISc
DIGITS is the Office of Digital Campus and Information Technology Services
DIGITS is IISc’s lively hub for digitalisation and offers IT and networking services; students are our most precious end users
Today’s Schedule
TINA : Joy Kuri, Haresh Dagale, Rahul Nair
Office 365: Srini Ananda Rao and Hemant Shah
Microsoft Teams : Hemant Shah
Google G Suite : Srini Ananda Rao
Academics Management System: Amit Chakraborty and Robin Daniel
Q&A: Please type out your questions in the Q&A Box and these will be responded to during this session
TINA, DIGITS @ IISc
Prof Joy Kuri (TINA Chair), Dr. T V Prabhakar, Haresh Dagale, Rahul Nair, Suresh Babu, Seema Naik, Arulkarthi, Saqqauf, Madan
Kumar, Raghavendra, and Manoj Nayak
Telecom and InterNet Access (TINA)
https://digits.iisc.ac.in/tina
EMAIL ISSUES• IISc uses the cloud (Azure)-based email services from Microsoft
• Undesired mails
– Junk/spam – Nuisance, but not harmful
– Phishing and impersonation – Intent to harm the user
• Identifying impersonation mails
– The display name may be familiar, but check the email address; often, the email address is something totally different
– Never reply to such mails
• Automatic identification of junk, phishing and impersonation mails: Learning algorithms
• Misclassifications do happen
– False positives lead to genuine mails being treated as Junk
– Microsoft advises the mail should be sent as an attachment to specific addresses
Example of Impersonation Email
Example of SCAM Email
Example of Phishing Email
• All emails regarding your Microsoft Office 365 Account:
• Expiry
• Password update
• Additional information required
• Upgrade
Any account related information is always be sent from:
Exercise caution while replying to unknown addresses
Passwords – move away from “pass123”
• Passwords must be at least 8 (preferred 12) characters long, and must include at least one– Small and capital letter each– Number– Special character (!, #, $, %, & etc)
• Passwords should never be close to a dictionary word, should not include birth dates, any other personal information
• Please note that hackers use automated programs to guess users’ passwords – so make your password very strong
• Changing your password: At most once a day• Self Service Password Reset (SSPR) link
– https://digits.iisc.ac.in/reset-office-365-password/
https://blog.servermania.com/how-to-choose-a-strong-password-with-examples/
Access to the IISc VPN• After your email account is set up, it is time to set up your VPN access• VPN allows you to securely connect to IISc Network and restricted services from anywhere• Cisco VPN server https://digits.iisc.ac.in/iisc-vpn/• The Cisco AnyConnect VPN client works very well
– OpenVPN and other clients also work– Supported Operating Systems: Windows, Mac, Android, and Linux
• How to login– Browse to https://vpn.iisc.ac.in– Enter your email user-id and password
• Upon first log in, the AnyConnect client will auto-download• Connect to VPN only when it is require i.e you need to access restricted IISc Services
Logging in to VPN service is Mandatory if
• You need to access the Academic Management System (AMS) , for example, course registration
• You need to access e-journals that the IISc Library subscribes to
IISc VPN Login Screen
Connectivity Issues• 4G/3G mobile-based connectivity
– If the signal strength is good the download rate available in 5 – 10 Mbps or better
– Most video conferencing applications require only 1 – 2 Mbps
• FTTH (Fibre-to-the-Home) or Broadband backhaul connection with Wi-Fi front-end– If you are sitting at a location where RSSI is -65 dBm or better, then
your experience should be quite good
Office 365
Microsoft Educator Center : https://education.microsoft.com/en-us/resource/4c0c02c0Microsoft Teams university : https://education.microsoft.com/en-us/resource/3dd2b900Microsoft Education Site : https://www.microsoft.com/en-in/education- Univ. Credentials to Access all the services- Apps will work on various platforms (Win,
Android, iOS, etc.) and devices (Laptop, tab, mobile, etc.)
- Policies to call out to use these services
- https://digits.iisc.ac.in/wpcontent/uploads/2020/09/IISc_Email_First_Login.pdf- https://digits.iisc.ac.in/setup-multi-factor-authentication-mfa-for-office-365/- https://digits.iisc.ac.in/wp-content/uploads/2020/09/Generate_App_Password.pdf- https://digits.iisc.ac.in/reset-office-365-password/
- Outlook- OneDrive- Word- Excel- PowerPoint- OneNote- SharePoint- Teams- Sway- Forms
Components
O 365 – Virtual Classroom, Solution & Tools
Value for students:
•Work together with real-time coauthoring, autosaving, and
easy sharing in your favorite web apps, Word, PowerPoint, and
Excel.
•Stay on top of your email with Outlook for the web and a 50
GB mailbox.1
•Leverage Microsoft Teams, your digital hub that integrates
the conversations, calls, content, and apps your school needs
to be more collaborative and engaged.
•Improve learning outcomes with built-in accessibility features
and Learning Tools that support reading, writing, math, and
communication.
•Keep organized with OneNote, your digital notebook.
•Stay connected with Class Teams and OneNote Notebooks.
•Take authentic assessments with Forms.
•Enable digital storytelling with Sway.
•Never run out of space with 1 TB personal cloud storage.2
Phishing & Spam Mails (Caution)
Phishing & Spam Mails (Caution)
Phishing & Spam Mails (Caution)
Phishing & Spam Mails (Caution)
Office 365 - Education
Work together in a single hub
Collaborate in a hub for teamwork built for
the way that teachers, students, and staff
really work
Stay connected with teachers in personal
learning communities to share best practices
for teaching and learning
Easily share information with staff on
school-wide initiatives and professional
development plans
Come together in a team for any team-
based or project-based activity, like school
student groups or events
Create collaborative classrooms
Save time and eliminate handouts
OneNote Class Notebook
Campus Bulletin
• General information dissemination: Log on to the campus intranet on https://intranet.iisc.ac.in
• Information is available under various categories:
– Conferences
– Course Announcements
– Examinations
– Lectures
– Thesis Colloquia
– Sports
– Culture
Office 365
Cloud-Based Microsoft Office 365 software allows you to set up a modern enterprise with reduced cost.Office 365 includes all the amenities necessary for efficient productivity, such as e-mail, Communicator,Excel, Word, and PowerPoint, on a collaborative mobile platform. These features can be accessed usingsmartphones, such as Apple, Android, and Blackberry, or any handheld devices. Office 365 also supportsthe web-based access to most of its features, enabling users to work from any location. This paves wayfor a productive workforce.
Built using the Microsoft Security Development Lifecycle, the MS Office 365 cloud software suite offersa secured work environment. Office 365 secures your data centers and servers with proper secureaccess and effectively prevents all malicious activities. The Microsoft Office cloud-based softwarepossesses built-in antivirus and advanced encryption to protect user assets from external threats.
https://support.microsoft.com/en-us/training
Office 365
Introduction to G Suite
https://digits.iisc.ac.in/wp-content/uploads/2020/09/GSuite-Writeup.pdf
Important Modules:- Google Meet- Google Drive- Google Calendar- Google Groups- G Mail
Meet: Helps team stay securely connected with enterprise-grade video conferencing built on
Google’s robust and secure global infrastructure. Meet is included with G Suite, G Suite
Essentials, and G Suite for Education.
Join meetings directly from a Calendar event, an email invite, or directly from Gmail. All of the
event details are right there when you need them, whether you’re joining from a computer,
phone, or conference room. Helpful features like live captions, low-light mode, and noise
cancellation make meetings more productive.
Introduction to G Suite
https://digits.iisc.ac.in/wp-content/uploads/2020/09/GSuite-Writeup.pdf
Drive & Docs: Google Drive encompasses Google Docs, Google Sheets, and Google Slides,
which are a part of an office suite that permits collaborative editing of documents, spreadsheets,
presentations, drawings, forms, and more. Files created and edited through the office suite are
saved in Google Drive. This provides easy and secure access to all of your content through
which you can easily Store, share, and collaborate on files and folders from any mobile device,
tablet or Computer.
Calendar: Google Calendar is a time-management and scheduling calendar service developed
by Google. Use the Calendar App to create/modify events, share invites with co-workers, share
Calendars etc.
Groups: Google Groups for Business is a G Suite core service. The administrator, controls your
organization's settings for this service in the Google Admin console. Groups for Business
settings and your G Suite license type determine what your organization can do in the Google
Groups interface (groups.google.com).
WARM WELCOME TO DIGITS @ IISc
Academic Management System (AMS)
28-Sep-2020
An overview of the Key AMS processes
WARM WELCOME TO DIGITS @ IISc
Topics
1 What is AMS and how to login to AMS ?
2 Course Registration Process
4 Approval Process of the registered/dropped courses
5 Student’s Feedback on courses and Instructors
3 How does a student register the courses ?
6 Scholarship Payment
WARM WELCOME TO DIGITS @ IISc
1 What is AMS ?
Academic Management System is a custom application for IISc through which academic events such as course registration, dropping, grading, approvals, transcript etc. are managed
How to login to AMS ? URL for Academic Management System (AMS)
http://acadserver.admin.iisc.ac.in/course/
All the users should use their individual IISc (Active Directory) Email IDs and passwords to login to the Academic Management System (AMS).
This is a Single Sign-On (SSO) facility and gets the User email Id authenticated online from the Active Directory of the Institute.
WARM WELCOME TO DIGITS @ IISc
Students’ Orientation - DIGITS
2 Course Registration Process
Course Registration is a process where students can log in to AMS and register for the set of
courses of their choice for that year and session before a set deadline.
Mandatory and Non-Mandatory courses are defined in the academic structure for a term and
the program whereas for other program in the same term it is a non-mandatory course.
Certain courses are mandatory which are called as core-courses and other courses are soft-
core courses which are non-mandatory and can be opted by any student.
For Bachelor students, from 1st to 3rd semester all courses defined by IISc are mandatory
courses and he/she cannot register any elective course, whereas from 4th to 7th semester
student can opt elective courses. Project registration is mandatory for final semester student.
WARM WELCOME TO DIGITS @ IISc
Students’ Orientation - DIGITS
2 Course Registration Process (Contd…)
Research students can opt for courses as RTP or Non-RTP or Audit. The credits of the Audit
course will not be calculated in GPA .
However, if the same course is taken as RTP or Non-RTP, its credits will be calculated in GPA
Project is booked in final (3rd & 4th) semesters) to enable a student meet the required
credits. Grading of the project is done only once in the final semester.
Minimum and maximum Credit requirement will be defined for each session.
The list of courses booked by the student will be available on student portal and on
instructor portal, instructor will be able to see list of students who have booked the course
offered by the instructor.
WARM WELCOME TO DIGITS @ IISc
3 How does a student register the courses ?
a. Go to Menub. Navigate to Registration Coursec. Select courses and click on Submit
(Refer User Manual for more details)
Students can also drop the course or change Credit to Audit.
There are two deadlines of dropping the course, if a student drops before the first deadline
then course will be dropped without any mention of that course in Transcripts and ERR
If a student drops after first deadline and before second deadline the course name will
appear as Withdrawal (W status) in the transcript.
Course Dropping
WARM WELCOME TO DIGITS @ IISc
4 Approval Process of the registered/dropped courses
PG Programs [MTech, MDes, MMgmt, MTech(Research), PhD]:Advisor [Courses are deemed approved by Advisor, unless rejected.] || Instructor [Approve/reject courses]||DCC [Courses are deemed approved by Advisor, unless rejected.]
UG Program: Co-Ordinator [Approve/Reject courses. Approved courses forwarded to Instructors for
approval] Instructor [Approve/Reject courses. Approved courses forwarded to UG Dean for
approval]Dean (UG) [Approve/Reject courses. This is final stage of approval]
(Refer User Manual for more details)
WARM WELCOME TO DIGITS @ IISc
5 Student’s Feedback on courses and Instructors
Submit feedback on the course and the Instructors at the end of the sessionURL : https://coursefeedback.iisc.ac.in/
At the top, there is a drop-down list of all the courses the student has registered.
The student is expected to provide feedback on all the courses that he/she has registered.
After selecting a course the student can proceed to fill out the "course feedback" by
choosing one option against the set of questions
Likewise, the student can proceed to fill out the “Instructor feedback" by choosing one
option against the set of questions and finally submit the combined feedback.
WARM WELCOME TO DIGITS @ IISc
6 Scholarship Payment
For M.Tech/M.Des /M.Tech (Research) Program, a fixed amount Scholarship is paid for 2 Years
by MHRD based on GATE score. This is known as MHRD fellowship [Institute Fellowship]
For M.Mgmt Program, there is no provision of scholarship payment
When a student applies for a scholarship, it is approved for one year only.
Extension of scholarship will be approved by research supervisor and DCC.
Enhanced scholarship is distributed from the date of the comprehensive examination or after
2 years whichever date is later.
Students who are getting DBT from external agencies need to upload the progress reports
through the student portal, which need to be approved by the research supervisor and DCC.
Students need to apply for change in scholarship agency (if any) which will go for approval and
post approval it will be stored in the master data.
WARM WELCOME TO DIGITS @ IISc
6 Scholarship Payment (Contd…)
For UG Program, Scholarship for UG is paid for 4 years.
If student extends his/her course to 5 year to Master degree then scholarship will be paid for
5 years.
There are 3 types of Scholarship for UG Students:
1) KVPY (Fixed amount of Rs.5000 per month is transferred for all years)
2) Inspire (Fixed amount of Rs.4000 per month is transferred for all years) and
3) Institute Fellowship (Fixed amount of Rs.4000 per month will be transferred for
all years) – Institute fellowship is given by MHRD
WARM WELCOME TO DIGITS @ IISc
Thank You
DIGITS – Important Contact Info
[email protected] – DIGITS Support [email protected] – Email Support [email protected] – Network Support [email protected] – Support for Online Initiatives (Teams, Gsuite etc.)[email protected] – Support for SAP (SLcM, not Live yet)[email protected] – AMS Course Registration Issues
Important Phone Number: 2293 3006 (Extn. 3006) – DIGITS OFFICE
Again, A Warm Welcome to IISc – Here’s wishing you the Best and a successful academic career over here – Stay Safe!
- TEAM DIGITS
