WALTON.doc

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1. Introduction:

At present business are becoming competitive. To survive in the market organizations are trying

to adopt something new, which make them different from their competitors. Technology is a tool

that enhance the competitive more critical. To get an extra competitive advantage organizations

are getting automated now-a-days. They are starting to switch from manual to digital. To reduce

human access and run the business efficiently organizations are using different types of software

system.

We are assigning to do a descriptive analysis of a particular system of organization. We choose

R.B. Group of company of WALTON. WALTON is using different systems to run their

business. We select a system called HRPMS which run the total function of Human Resource

Department.

2. Background of the organization:

R.B. Group Of Companies is a manufacturer and trading company in Bangladesh. It is a

Corporation/Limited Liability Company a pioneer of Refrigerator, Freezer, and Motorcycle

manufacturing technology in Bangladesh. R. B. Group (Mother Company) is the country's top

business Group in electrical and electronics, Motorcycle, Electricity generating equipments andother household electrical & electronics goods using the brand name WALTON.

They would like to introduce themselves as the first Refrigerator and freezer manufacturer

Company in Bangladesh named WALTON HI-TECH INDUSTRIES LIMITED (Walton HIL). It

is considering first ever complete Refrigerator production unit in Bangladesh. This company

desires to provide the latest technology based products with innovative design, excellent quality

and different type of models as per expectation of customers.

Walton HIL starts its operation from April, 2006. Factory space area is around 600, 000 Sq. ft.

where lots of local and foreign expert engineers are working to produce quality products.

Refrigerator and Freezer production capacity of this factory is about 0.6 million units per year.

2.1 Company Profile of Walton:-

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Company Name: Walton hi-tech industries ltd.

Business Type:Manufacturer, Trading Company

Product/Service(We Sell):

Refrigerator, Freezer, Motorcycle

Product/Service

(We Buy):Refrigerator, Freezer, Motorcycle

Address: 10, Dilkusha C / A Dhaka 1000Brands: WaltonNumber of Employees: Above 1000 PeopleCompany Website URL: http://www.waltonbd.com

2.2 Ownership & Capital

Year Established: 2006Registered Capital: US$10 Million - US$50 MillionOwnership Type: Corporation/Limited Liability CompanyLegal Representative/Business Owner: Walton Hi-Tech Industries Limited

2.3 Trade & Market

Main Markets: Eastern Europe

Africa

Oceania

Middle East

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Eastern Asia

Western EuropeTotal Annual Sales Volume: US$5 Million - US$10 MillionExport Percentage: 91% - 100%Total Annual Purchase Volume: US $5 Million US $10 Million

2.4 Factory Information

Factory Size: 50,000-100,000 square metersQA/QC: NoNo. of Production Lines: Above 10No. of R&D Staff: 41 - 50 PeopleNo. of QC Staff: 51 - 60 People

3. About the System

Human Resource Project Management Systems (HRPMS) provide a link between human resource

management and technology system.

HRPMS allow enterprises to automate many aspects of human resource management, with the dual

benefits of reducing the workload of the HR department as well as increasing the efficiency of the

department by standardizing HR processes.

The field of human resources is one that is often overlooked in enterprise management. This situation is

aided by the fact that an efficient Human Resources department should function without fanfare. For

example, when a project team successfully launches a product on time and within budget it is hailed as a

great success. When the HR department manages the administration of the enterprise successfully it can

go virtually unnoticed after all, the Human Resources department is simply expected to work; only

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attracting attention when there are problems. Human resources are one of the most important features of

many businesses - especially in an economy where there is an increasing shift towards service-based

industries. Human resources account for a large proportion of many businesses' costs and it is the people

that invariably drive a business. Management of these resources therefore is an integral part of business

success.

Let's look at the range of factors you will have to consider in the management of human resources.

4. Tasks Performed By HRPMS:

HRPMS is performing All the HRM related works for WALTON. Some important Tasks are

followed by-

Evaluation: To achieve the distinction grade in this unit, you must demonstrate the ability to

evaluate the role of management in improving business performance. There is a scope of

appraisal in the system.Employee Information: Currently almost 4500 employees are working in the organization. The

system is maintaining all the necessary information such as name, address of the employees.

Payroll: The system serves to prepare the salaries, wages, bonuses and deductions of

employees.

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Job Description-: Which work is assigned to whom that can be clearly defined in the system?

Authority and Accountabilities of employees are also clearly defined.

Promotion & Transfers: This system also supports promotion, Demotion and transfer of

employees.

Department & Branches: All the departments Sub departments, Showrooms are well

organized in the software.

Loan and Advance: All the loans and Advances taken by employees can be recorded in the

system.

Reports: Work performance and review reports of employees can be inserted in the system. The

report disciplinary procedure of the

Absenteeism: The system can keep the record of absent days, medical leave and casual leave

including holidays of the employees. It also keeps the records of time in and time out.

5. Structural Query Language (SQL):

Microsoft SQL -Structural Quarry Language server is a relational model database server

produced by Microsoft. Its primary query languages are T-SQL and ANSI SQL.

The purpose of SQL is to make data management self-tuning, self organizing, and self

maintaining with the development of SQL Server Always On technologies, to provide near-zero

downtime.

SQL Server also includes support forstructured and semi-structured data, including digital media

formats for pictures, audio, video and other multimedia data. In current versions, such

multimedia data can be stored as Blobs (binary large objects).

There are some are benefits like Data security is high, easily usable, Maintenance easy, we can

use it easily even the configuration of the machine is low.

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Problem

Error handling was not always used in SQL Server because the techniques were cumbersome.

With SQL Server 2005 the TRY and CATCH syntax is available which simplifies the error

handling process in all T-SQL code.

6. Type of Database:

R.B. Group using centralizes database system. Because it is providing a complete view of their

data and it is easier to manage a centralized database then several distributed database.

Centralized

In centralized manager have some responsibilities that give extra opportunities than

decentralized. Data analysis is responsible for the conceptual and logical gathering and

organization of information facts, is a person with broad-based analytical talents, is a good and

discerning listener, and has excellent oral and written communications skills. These talents serve

the role of data analyst by allowing the analyst to determine the relevant facts (data) in a business

user's description of the information needed to perform a function. Frequently, this description

flows in a "stream-of-consciousness" manner and the listening and analytical skills help the data

analyst focus on the real entities and attributes instead of the inconsequential information. This

skill is developed through training and practice and is essential to the proper collection and

organization of relevant data.

Where application developers are usually trained in the languages and interfaces of their

applications, but are not usually concerned with the analysis of that data from a business

perspective. Since they work with data after the database has been structured, they frequently do

not understand fully the need for normalized logical design.

7. Device s and Hardware used:-

7.1 Central Processing Unit (CPU)

Brand- Dell Vostro 230, Dell Opliplex 300,

Cost-32000-37000 BDT

The following hardware combines CPU

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Motherboard

Processors

RAM

Hard disk

Power Supply

LAN Card (build in)

7.2 SWITCH

Brand-Lynxes-D-Link (24 points)

Cost-14000-39000 BDT

Function- Connect the networking segments, its work like bridge between Router and Server

7.3 Router

Brand- Mictrotic

Cost-36000

Function-By selecting the path to transfer data packet between different networks. It works like

a getaway.

7.4 VPN ( Virtual Private Network)

Brand- CISCO

Cost- 14000-30000 BDT

Function-Often used within a company or among different companies to communicate

confidentialy over publicly associable network, VPN massage traffic can be carried over a public

networking infrastructure on top of standard protocol.

It extend geographic connectivity with reducing transit time and cost

7.5 Bandwidth

Internet- 2 GB

Intranet-10 GB

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7.6 Name of Operating System-

Windows Server, 2003-R-2

7.7 Server

Brand-Dellpower EDGE 300 Rack mount IU server

Function- The Function of a computer server is to store retrieve and send or serve data to other

computer on its network. Many businesses of all sizes use a local network or internet in their

office facilities.

8. Database Design And System Diagrams :

8.1Database Design

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8.2 Functional Flowchart of HRPMS System:

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8.3 Fictional Flow Chart Of Payroll System:

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8.4 Diagram Network System

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Central Service Centre

WAN Port Gateway

LAN Port

Centralized

Head Office

Factory

9. Supported by:

Theorganization takes the external support from Flora Telecom Limited.

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Router VPN VPN

SwitchSwitch

ServerSwitc

Work

Stati

on

WorkStati

on

Work

Stati

on

Work Work

Work

Station Station

Station

VPN VPN Switch


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Lets get introduced with the Flora Telecom Limited

9.1 Corporate Overview :

Within a very short time frame, Flora Telecom Limited has grown to leading ICT Company

with many satisfied customers. Through the years, its philosophy has remained unchanged from

the beginning - a commitment to provide customers with the most innovative products and

highest value use for money.

Its goal is to introduce innovative ICT solution, in order to increase efficiency, productivity

ultimately to increase profitability for an enterprise. By providing access to timely information

across the enterprise its objective is to enable customer to be more productivity and competitive.

Its innovative system integration concepts maintain a highly efficient process and a network of

highly motivated team. Moreover, the support services provided by Flora have helped to build

strong relationship between Flora Telecom and our customers and partners

Flora Telecom Limited firmly believes in the continued growth and potential of the dynamic

ICT industry and fully committed to working with their customers and partners into the next

century.

9.2 BUSINESS ACTIVITIES

Sales

Marketing

Channel Management

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Service and Support of ICT and Office Automation Products

Outsourcing Services

Help Desk

Imaging and Document Management

Technology Solution Provider with Systems Integration

Enterprise Solution

Software Development

Networking

Telecommunication operations

Assembling of Flora PC

Call Centre

Digital Photo Studio Solution

9.3 After-Sale Service

The company gave first priority to excellent service to customers. Flora Limited realizes that

through effective service it can increase sustainable growth. As a matter of fact, the reason

behind Flora Limiters success to-day is mainly due to its superb after-sales-services. Flora

Limited will continue to refine and improve its support facilities, incorporating the latest features

and technologies to ensure complete customer satisfaction. In order to attain this goal the

company always retains best customer support staff consisting of professionals of high caliber.

The Companys support team is equipped with varieties of testing, measuring calibrating

instruments and certifying equipment.

It provides instant after-sales-services at the customers' premises. Service calls received during

the day are invariably attended on the same day, unless a call is received very late. Under normal

circumstances no call is left unattended beyond the next working day.

If the circumstances are such that the equipment cannot be repaired at the customers premises,

Flora Limited humbly requests the customer to send the equipment to the company's service

department. In such a case Flora Limited makes it a point to repair the equipment in shortest

possible time. If for any reason it is anticipated that the equipment can not be repaired within a

reasonable period, Flora Limited try to provide a temporary replacement to the customer in order

to minimize the customer's down time.

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]0. Performance review of the system :

R.B Group is using the system from beginning of the human resource department activities.

There is no doubt that the system gives support departments crucial activities initially. But as

the time pass the activities of the department increase and become more critical that can cause

the rise of huge responsibilities and the degree of efficiency of the systems performance. When

R.B. Group was starts there were very few employees. But as the number of recruit rise it makes

the system busier. The system is enabling to handle this upcoming pressure successfully. Every

activity done by the department like employee recruitment, promotion, incentives, training plan,

payroll activities are strongly performed by the system smoothly. It has some automates

activities that helps to reduce human afford and make the process quick.

The system is responsible for every important activities of a large company like R.B. Group. It

enhances the overall performance, productivity and quality of the service which is related with

R.B. Groups Image.

11.Snap shots of the Software Screen:

Here some snap shots of the software are given below:

First start with the home page-

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The above one is the main menu of the system. All functions begin from this Screen.

.

By clicking Employee option, we can find the above screen. Here we can find the information

about the employees (Id no, name, designation, joining date, salary, posting, etc). At the above of

the screen there are options for selecting departments, sub departments of head office, factory

and service centre and also all the showrooms. The information of new employees can be added

by this screen and also the information of current employees can be update by clicking the ID no.

Ids no are hyperlinked to another web page, which called the information page.

Different steps of salary update are given below through screen shots-

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By clicking the Salary Distribution option we can get the view of the above screen.

Next we have to select the department. For example, in the above screen we select the

department Walton Plaza.

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In this screen we select the sub department of Walton Plaza. In the above screen Plaza & Sales

development -2 has selected.

Then the above screen, all the showrooms under the plaza sales & development-2 can be seen in

the screen. From the list we select the showroom in which we work.

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Then we select the name of the employee of that particular showroom and update his salary

information. Almost all the functions are performed in same process.

Above all, the system is very user friendly indeed.

12. Balance Sheet of the Company:

PARTICULARS 2010 2009 2008ASSETS:

Non-Current Assets: 10,255,189,0849,407,730,00

18,291,290,98

4Property, Plant and Equipment-CarryingValue 5,630,791,822 4,899,679,832 4,088,432,17

Capital Work-in-Progress 634,347,093 - 591,114,64

Investment - Long Term (at Cost) 3,990,050,169 4,508,050,169 3,611,744,16

Current Assets: 4,774,311,1943,843,512,85

54,411,836,43

6

Inventories 2,207,078,082 2,098,755,231 2,026,736,32

Trade Debtors 508,249,174 477,562,002 360,245,64

Advances,Deposits and Prepayments 358,250,076 260,330,162 288,806,44Investment in Marketable Securities (atCost) 221,269,226 20,250,000 20,250,00

Short Term Loan 1,220,736,941 693,157,720 1,510,502,33

Cash and Cash Equivalents 258,727,695 293,457,740 205,295,69

TOTAL ASSETS 15,029,500,27813,251,242,8

5612,703,127,4

20

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SHAREHOLDERS' EQUITY ANDLIABILITIES:

Shareholders' Equity: 11,554,379,8259,949,397,63

48,417,040,70

5

Share Capital 1,509,030,000 1,207,224,000 894,240,00

Share Premium 2,035,465,000 2,035,465,000 2,035,465,00

General Reserve 105,878,200 105,878,200 105,878,20

Tax Holiday Reserve 1,101,935,237 1,101,935,237 1,101,935,23

Retained Earnings 6,802,071,388 5,498,895,197 4,279,522,26

Non-Current Liabilities: 1,258,376,052 660,976,668 785,241,612

Long Term Loans - Secured 1,032,633,110 449,757,608 602,584,61

Deferred Tax Liability 225,742,942 211,219,060 182,656,99

Current Liabilities: 2,216,744,4012,640,868,55

43,500,845,10

3

Short Term Bank Loans 736,443,848 1,534,345,782 2,669,693,18

Long Term Loans - Current Portion 462,090,211 295,590,601 297,002,64

Trade Creditors 394,715,915 124,222,699 100,953,25Liabilities for Expenses 56,463,570 69,573,702 32,290,23

Liabilities for Other Finance 567,030,857 617,135,770 400,905,78TOTAL SHAREHOLDERS' EQUITY ANDLIABILITIES 15,029,500,278

13,251,242,856

12,703,127,420

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13. Investment type:

This is Revenue investment, because the purpose of using the system is make the functions

effective, efficient, to reduce human effort and error. They dont use it for their profit or income.

It is an essential system for the organization to run the business and sustain in the competitive

market.

14. Problems of the Current system:

The system R.B. Group is using is a well performed and reliable system. It is running Smoothly.

According to them they are facing a little problem with the system. Anyway we tried to go

through, whether they are facing any problems or not.

14.1 Operation: The Operating system is very user friendly. The software is very much efficient

and feasible for the company. The system has no operational problem indeed. But what the

organization facing is lack of skilled users.

14.2 Maintenance: The system is maintained externally by Flora Limited. Their maintenance

team is regularly monitoring the performance of the system. If any problem occurs they currently

try to solve the problem. Besides this, the organization has its internal maintenance and support

team.

14.3 Backup: The organization has both strong logical and physical back up support for the

system.

14.3.1 Logical Support: In every one hour there is a system of automatic database

backup by SQL in a drive situated in the server. Then if needed it is manually stored in disk.

There is a system of overwrite the data. This is both beneficial and harmful for the database. The

benefit is the system saves the place in database But it is difficult to collect the over witted data.

14.3.2 Physical Support: For power backup for the server the organization has

special power line if that also fail, it has the online UPS system which give backup to the server

for 4 hours continuously.

14.4 Security:

Till now the system dose not achieve up to mark security. The user does not change their

password frequently. But the IT department is concerned about the unauthorized entry into the

system. They have the system to trace out unauthorized entry and block it down.

15. Recommendation and suggestion:

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The system does not support the leave report properly. It should be updated.

Attendance Report should be categorized into three types.

Time in

Management level 10.00 am

Officer level 9:45 am

Normal level 9:30 am

The attendance report can be updated by SMS. It is needed when an official go out for official

purpose, but cannot log in. so he/she has to come back sms to the software and he/she will

automatically logged in at 9:30 am at the software.

To give the salary information to employee by SMS, It is important to know the disbursement

date of salary for employee. If the system can be develop in such a way that if can deliver the

salary information to employee by SMS, it will be beneficial.

Day-end work report submission the system should be developing such field so that employee

can report of weak clean at end of the day.

A field should be developing to keep the records of training schedules and candidate.

16. Conclusion:

During doing the assignment we had faced some limitations, in case of data collection. For

security and maintaining confidentiality all data we require cannot be collected properly. In spiteof this, what we collected, we worked on those. But one thing is clear that

While this system provides benefits to the HR department itself, the applications also aid the

enterprise as a whole.

16. Reference:

http://www.waltonbd.com/index.php/pages/phandler/aboutwalton

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http://www.wekipedia.org

http://en.wikipedia.org/wiki/SQL

http://www.outdoored.com/safety/incidents/design/DatabaseDesign.aspx

http://www.powerbasic.com/support/help/pbcc/switch_function.htm

http://www.blurtit.com/q999435.html

http://www.factory7.com/networking/vpnfunctions.php

http://www.google.com/webhp?hl=en

http://www.floralimited.com/

Persons We Met:

Mr. Asiq Al Mamun- (AGM- HRD) 01678028600

Mr. Tanvir. - S.P.O- IT (Software) 01678028903

Mr. Neuton Das- S.O- IT (Hardware & Networking) 01678028956

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WALTON.doc