WalkthroughGuide2008

8/7/2019 WalkthroughGuide2008

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Year 6 School Walkthroughs

The 2008-2009 school year represents the sixth year of Core Curriculum implementation in theNew York City schools.

Materials for the Core Curriculum are provided by 15 vendors. These 15 vendors ship toapproximately 1,400 drop-ship locations throughout the five boroughs; we anticipate nearly300,000 boxes to be delivered this year as part of the initiative.

Why are the school walkthroughs important?

Each ISC representative will collect valuable school information during the walkthroughs. These results are criticalfor a smooth school opening and are utilized throughout the DOE:

Information gathered during walk through Office(s) the information is shared withProgress of Core Curriculum distribution Integrated Service Centers and Centraland unpacking

Urgent facility issues Division of School Facilities (DSF)

Details about computer and telephone Division of Instructional Information Tech.(DIIT)

Introduction


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2008-09 School Walkthroughs

Timeline

Monday April 7 th through Friday May 16 th

Schools placed and approved their orders for materials using the Core Curriculum ordering application in the FAMIS webportal.

Monday July 14 th through Friday August 1 st

Deliveries made to the schools during a three-week delivery period.

Monday August 4 th through Friday August 22 nd

In the three weeks following delivery, custodial staff are moving the boxes into the classrooms as designated by

administration. Schools were encouraged to unpack boxes as they come in.Tuesday August 5th

Pre-register for Walkthrough web casts at http://www.learningtimes.net/nycdoewalkthroughs . Pre-registration isrequired. Follow registration instructions for technical checks to ensure your computer is ready for the web cast.

Tuesday August 19 th and Thursday August 21 st Live online web casts to provide training on 2008 walkthroughs. Be sure to pre-register. Login according to the

confirmation email you will receive after pre-registering.

Bronx and Manhattan ISCs - Tuesday, August 19 th at 10:30 am Brooklyn, Queens, & Staten Island ISCs- Thursday, August 21 st at 3:00pm

Monday August 25 th through Friday August 29 th

ISC staff conduct walkthroughs and submit survey information through online Walkthrough survey tool.

Tuesday September 2 nd

First day of school for all schools and grades.


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Preparing for a walkthrough: Prior to school visit (1 of 2)

Step 1. Pre-Register for Walkthrough Web cast

The Department of Education is providing live online web casts for training on the 2008 Walkthroughs. Pre-registration is required so be sure to pre-register at http://www.learningtimes.net/nycdoewalkthroughs . Pre-register by Monday, August 18, to ensure ample time to conduct any necessary technical checks on your computer.

Step 2. Tune in for the Walkthrough Web castTune in during your designated time slot with the login confirmation email you receive after pre-registering:

Bronx and Manhattan: Tuesday, August 19 th at 10:30 am

Brooklyn, Queens and Staten Island: Thursday, August 21 st at 3:00 pm

Step 3. Review your walkthrough schedule and notify Principals

Each ISC will develop its own walkthrough schedule. Be sure to schedule schools that are just completingconstruction for the end of the walkthroughs week , to ensure that the school is ready to be evaluated. Pleasereview your list of schools and addresses prior to the actual visit. Please notify the location Principal of when youwill be conducting your walkthrough.

Step 4. Visit the 2008 Walkthrough applicationThe 2008 Walkthrough application is located at: http://dfoforms.nycenet.edu/walkthrough . Note that thisapplication is on the DOE intranet , and should be accessed from a DOE-networked computer for full functionality.The application will open Monday, August 25, 2008 at 9:00 am.

(Continued on page 5)


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Step 5. Print the school specific walkthrough checklist from the DOE intranet Visit the 2008 Walkthrough application and print the survey checklist for your locations. These checklists willguide you during your walkthrough and includes space to record your results. While the questions are thesame for all schools, each school has its own school-specific checklist that is pre-populated with schoolinformation (school address, name, phone number, Principal on record, grades contained, etc.) Be sure to printout the specific checklist for every school you are visiting! [ See Walkthrough Application ReferenceGuide (Pages 9-17) for step-by-step instructions. ]

Step 6. Confirm printed walkthrough materialsBefore your visit, be sure that you have copies of the following to bring with you:

- the school-specific checklist (retrieved and printed from the 2008 walkthrough application)- the Principal Flyer

- parts of this presentation for reference


Preparing for a walkthrough: Prior to school visit (2 of 2)


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Conducting a walkthrough: The school visit

Step 1. Meet the Principal and Custodian

The Principal and a custodian should participate in the school walkthrough with you. They will havevaluable insight regarding the schools facilities and unpacking status.

Step 2. Perform the walkthrough

Use the school-specific checklist you printed out to guide you during the walkthrough. Visit as much of the school as you can to gather the most complete information as possible. Mark the answers to the walkthroughquestions on your print-out most of them will be multiple choice-type questions.

Step 3. Leave the Principal with Core Curriculum informationPlease give a copy of the Core Curriculum flyer to the Principal and encourage him/her to contact the

Response Team if they have any Core Curriculum questions or need to order additional materials. Principals canview their schools completed checklist by logging in to the Core Curriculum application within the FAMIS Portal.Details regarding this as well as the link are on the Principals Flyer.

Step 4. Complete the walkthrough checklist and Submit Responses OnlineOnce you have completed the checklist, please enter your results in the online Walkthrough Application

as soon as you return to your DOE computer. [ See Walkthrough Application Reference Guide (Pages 15-17) for step-by-step instructions. ] All survey results must be submitted online the same day that the walkthrough isconducted.

If you have any questions using the application please call the Response Team at 718.935.3334. There will besomeone available from 8:30am to 5:00pm Monday through Friday.


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The building checklist

Please try to complete this section by askingschool staff to give you honest answers to thebest of their knowledge with regard to these

facilities-related question. We will later comparethese results to DSFs building readiness data.

#3: Please be as objective as possible inassessing whether rugs/carpets are damaged or

clean.

#6: Critical problems may include anythingthat poses a threat to the safety of children,

e.g., severe roach or rodent infestations, leakyroofs, collapsing ceilings, exposed wires.

If you believe that a building is not ready toopen, discuss the reasons for this with your ISC

Executive Director first , before submittingyour survey results . An answer of no to

this question should have the consensus of yourExecutive Director.

#7: Please note Room Numbers, as well asother important descriptions and details.


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The school checklist

This

information ispre-populatedfor you

If a schoolneeds to order

additional

materials,instruct them tocall the

Response Team!

Try your best tobe as complete aspossible in theseanswers, as DIITuses this data todetermine school

connectivity.

ISC Representative: Enterthe name(s) of

walkthrough surveyor(s)

Please note thequestion regarding

ATS

Transportation.Please answerYes or No. If

you have anyquestions pleasecontact your ISC

Director.


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Walkthrough Application Reference Guide: Log In

All users must first create a new account! Even if you created an ID for walkthroughs last year, you still mustcreate a new one. Enter your desired User ID and click Create New Account . (See the next slide forinstructions.)

After creating a new account, use the User ID and Password for the rest of the walkthrough.

http://dfoforms.nycenet.edu/walkthrough

Bookmark me!

Please Note! Walkthrough Application opens Monday, August 25, 2008 at 9:00 am


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Walkthrough Application Reference: Creating a New Account (1 of 2)

After clicking Create New Account, you will be brought to this screen.

Your Organizational Level is Central and the New Request Code is walk2008 .

Click Next to continue.

walk2008


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Walkthrough Application Reference: Creating a New Account (2 of 2)

Fill out the requested information. All fields are required except for Password Reminder, Middle Name, andFax.

Once you are done, click Save. You have now established an account for the walkthrough application. Pleasecontinue to use this User ID and Password for the remainder of the walkthrough period.


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Walkthrough Application Reference: Entering a location code

After logging in, this will be the first screen you see.

Enter the location code for the school you wish to retrieve in Data Entry School Lookup . All location codesbegin with the borough and are followed by a three digit school number . Please remember that school numbersmust be three digits long (i.e. PS 2 in Queens is Q002.)

X: Bronx K: Brooklyn M: Manhattan Q: Queens R: Staten Island

* If you do not know a schools location code, you can use the Building Search option. Just enter theinformation you know (school name, principal, etc.) and the application will supply you with that schoolinformation and location code.


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Walkthrough Application Reference: Retrieving a school-specific checklist

Once you have entered a location code in Data Entry School Lookup , you will see a brief summary about theschool.

Click on Print to bring up a printer-friendly copy of the school-specific checklist. (Do not select CompleteSurvey until after you have conducted the walkthrough! You can only enter survey results one time, andcannot make changes once your results are submitted, so only click Complete Survey when you are ready toinput your answers.)

Enter a school codehere to search for a

different school

Click on Print


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Walkthrough Application Reference: Printing a school-specific checklist

This is a printer-friendly copy of the checklist. After verifying that this is the school you are going to be surveying,print this checklist (Select File, Print). This is what you will bring with you to the walkthrough: record youranswers on this print-out.


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Walkthrough Application Reference: Submitting Survey Results (1 of 3)

After you have conducted the walkthrough, SUBMIT the survey results ONLINE by the end of the same day .

To submit survey results, go to the Walkthrough Application ( http://dfoforms.nycenet.edu/walkthrough ) on the DOEintranet and login.

Look up the appropriate school in the Data Entry School Lookup.

Click on Complete Survey.

Click on CompleteSurvey


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This is the online Complete Survey form. Submit the walkthrough results here. Required fields are markedwith a * .

When you have finished inputting all answers, click SAVE at the bottom of the screen to submit.

#7 & 9: Enter N/A if there are no details to report#6: Remember to consultwith your ISC Executive

Director beforesubmitting a no.


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After a schools walkthrough results have been submitted, the Complete Survey button will be hidden and nofurther changes can be made to the survey. You will still be able to Print a schools completed survey.

If you realize you made a mistake in submitting the survey and need to change one of the responses, call theResponse Team at 718-935-3334 . They will help you edit the survey results.

The Complete Survey button is hidden once

survey results are

submitted.

The presence of theComplete Survey

button meansresponses have not yet

been submitted.


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Core Curriculum Components

MathematicsGrades Program Vendor

K-5 Everyday Math Wright Group McGraw-Hill 6-8 Impact Math Course 1-3 Glencoe McGraw-Hill

9-10 Integrated Algebra Prentice Hall (Pearson)

LiteracyGrades Program Vendor

K-3

Month By Month Phonics Schoolwide Month by Month Manipulatives Lakeshore

Wilson Fundations Wilson Words Their Way Modern Curriculum Press (Pearson)

K-8(Gr. 3-8,8 accelerated only in08-09)

Science classroom library modules Lectorum/Scholastic

10-12 New Schools Only Social Studies classroom library modules Lectorum/Scholastic

K-9 New Schools Only Classroom Libraries Lectorum/Scholastic


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Core Curriculum Components

Science(*Note: Schools have a choice between programs)

Grades Program Vendor K-5

(Gr. 3,4,5 only in 08-09) Harcourt Science Harcourt

6-8 Glencoe Science Glencoe

K-8(Gr. 3-8 only in 08-09) Delta FOSS and DSM Delta

7-8 Lab Aids SALI and SEPUP Lab-Aids

Accelerated 8 thNew York Earth Science: The Physical Setting

New York Biology: The Living Environment Holt Rinehart and Winston

Social Studies(*Note: Schools have a choice between programs)

K-5(Gr. 4 only in 08-09) Houghton Mifflin Harcourt Social Studies Houghton Mifflin/Harcourt

6-8(Gr. 7 only in 08-09)

Holt Rinehart Winston Eastern Hemispheres and USHistory Social Studies Holt Rinehart Winston

K-8(Gr. 4, 7 only in 08-09) Trade Book Text Sets Soci al Studies Lectorum /Scholastic

4,7 Primary Source Kits Social Studies Realia Teacher Created Materials

4,7 Maps Atlas and Globes Social Studies Realia NYSTROM


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Core Curriculum Components: Photos of materials

Math CurriculumGrades K-5


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Math CurriculumGrades 6-8

*note: Grade 8 materials not pictured here


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Math CurriculumGrades 9-10 & Advanced 8th Graders




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Literacy CurriculumGrades K-3

(*Note: Schools had a choice between the following literacy programs, and may have either one or a combination of those programs in their buildings.)


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Literacy CurriculumGrades K-3


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Science CurriculumGrades 3-8(*Note: Schools had the choice between the following science programs, and so may only have one

or two of the programs in their building. If they received a waiver to use an alternative program,then they may not have any of the following programs in their building.)


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Science Curriculum

Grades 3-8


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Accelerated Science CurriculumGrade 8


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Social Studies Curriculum

Grade 4 & 7


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Social Studies Realia CurriculumGrade 4 & 7


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Note: This is just a sample this flyer will be provided to you separately


Principal Flyer

THANK YOU, PRINCIPALS!Thank you for working with your Integrated Service Center to complete the 2008 Walkthrough. An assessment of your schoolsopen- readiness has been completed and the results have been submitted centrally; we will contact if you any further action isrequired. You can now view your schools results on the Core Curriculum Application with the FAMIS Purchasing Portal (link islisted below) by signing in and clicking on Click here for your Schools 2008 Walkthrough Survey in Order History.

https://dfoforms.nycenet.edu/FamisPortal

Continue to keep an eye out on announcements made in the Principals Weekly newsletter. Please be sure to share information withyour staff members as well.

If you are currently using Core Curriculum programs and need to order additional materials, please call the Core CurriculumResponse Team and place your order over the telephone. The Response Team can be reached at 718.935.3334 : there will besomeone available at that number from 8:30am to 5:00pm Monday through Friday.

Also, Please visit and bookmark the Core Curriculum homepage:http://www.nycboe.net/Instruction/Curriculum/HomePage.aspx . On our homepage, you will find details about CoreCurriculum, as well as news and recent announcements. Check back frequently, as we are constantly adding new content!

If you are not using Core Curriculum and need assistance ordering alternative instructional materials, the Client Services Team isavailable to help you with any questions you may have about purchasing in the FAMIS Portal. The Client Services Team is availablefrom 8:00am to 5:00pm Monday through Friday and can be reached at 718.935.4444 .

Thank you for all of your cooperation! Have a great school year!

Core Curriculum Response Team can be reached at:[email protected]

Tel. 718.935.3334

Documents

WalkthroughGuide2008