Wakulla County Recreation Department

Wakulla County Recreation Mission Statement:

Wakulla County Recreation Division is committed to giving every child the best possible experience with youth sports. By providing excellent sports programs our goal is that every child and citizen's passion will grow when we; as a whole teach them our knowledge and understanding of time, patience, and the meaning of teamwork. As our community continues to grow the Recreation Division will continue to strive to provide the best activities for our community. Parent involvement is important; to find out more information on how to get involved please contact us at (850) 926-7227

RecreationDirector

B. Roddenberry1 FTE

Maintenance I C.C.

M. Hamilton.75 FTE

Maintenance I C.C.J. Frisco.75 FTE

Administrative Asst.

P. McClaughlin

.50 FTE

Park Attendant

N. Britt.75 FTE

Total FTE3.75

FTE by Department

EMS

Property

Appraise

r

Tax Colle

ctor

Clerk of C

ourt

County Administ

rator

Librar

y

Ag. Center

Building

Elections

P & Z

Recreati

on

Animal

Control

Facil

ities

Probati

onPark

s

Collecti

ons

Veterans

0

5

10

15

20

25

30

Wakulla County Recreation DepartmentFacilities Overview

Wakulla County Equestrian

Center

165 Acres(5 acres developed)

Rodeo ArenaRestroomsPlayground

Irrigation System

* User Agreement with the W.C.H.A. regarding the maintenance of this facility in

place

Medart Recreation

Park

40 acres 5 Baseball Fields4 Softball Fields

2 Football/Soccer Fields4 Basketball Courts

2 Tennis Courts.8 mile Exercise Trail

Playground4 Picnic Pavilions

3 Concession Stands*24 Toilets

Irrigation System * Facility OPS

Ochlocknee Bay Bike Trail

Currently : 10 Miles of Trail

4 Boardwalks – 1,500 feet

Future:Phase 2 – 2 Miles

Phase 5b - .8 Miles? Boardwalks - ? Feet

Grand Total - 13 Miles

Wakulla County Community

Center

22 acresGym (5,000 square feet)Playground

2014/2015 General Fund Budget

* Recreation Staffing Budget $165,387.00* Recreation Operational Budget: $ 66,650.00 ___________

Sub Total $232,037.03 *OBBT Bike Trail Budget: $ 4,500.00*Community Center Budget: $ 17,000.00

____________Sub Total $ 21,500.00

TOTAL $253,537.00

2014 – 2015 Recreation Activity Budget

TOTAL $ 90,000.00 $68,500.00

Anticipated Revenue Based on Participant Registration Fees

2014 - 2015 2015 - 2016

Adult Softball Fees 2600 2400

Flag Football Fees 2600 2000

Tackle Football Fees 30000 0

Tackle Cheerleading Fees 3500 0

Winter Soccer Fees 15000 17,000

Basketball Fees 2000 2000

T-Ball Fees 7500 6700

Pitching Machine Fees 4500 4300

Medart Rental Fees 1000 2000

Association User Fees 5000 15,500

Summer Camp Fees 2000 2000

Spring Soccer Fees 12500 12500

Player Pitch Fees 1800 1600

Equestrian Fees 800 500

Wakulla Recreation Booster Board

Wakulla Recreation Department

Wakulla County Recreation

Sponsored Programs

Flag Football Winter Soccer Basketball

T-Ball Pitching Machine Player Pitch

Spring Soccer Adult Softball Summer Camps

Wakulla Recreation Advisory Board

Concession Stand Operations

The food concessions at Medart Recreation Park are operated by the Wakulla County Recreation “Booster Club” Board through a written lease agreement with the county since August, 14, 2009.

Prior to this, the Wakulla County Recreation Board operated the concessions for many years without a written agreement.

The revenue from the concession stands are used for operating the concession stands and the profits generated are used to support ALL the programs (upon request) through donations by the Recreation “Booster” Board for scholarships for economically disadvantage youth, all-team travel assistance, and equipment purchases, etc...

Recreation “Booster”/ BoardPast Expenditues with Concession Profits

Program 2009 2010 2011 2012Tackle Football $ 1,090.00 15 $ 1,660.00 21 $ 3,700.00 47 $ 1,020.00 24

Cheerleading $ 150.00 5 $ 510.00 13 $ 920.00 21 $ 180.00 8

Flag Football $ 95.00 3 $ 40.00 1 $ 160.00 4 $ 40.00 2

Basketball $ - $ 40.00 1 $ - $ - 0

Winter Soccer $ 120.00 3 $ 240.00 6 $ 60.00 3 $ 40.00 2

Spring Soccer $ 80.00 2 $ 360.00 9 $ - $ 160.00 8

T-Ball $ 120.00 3 $ 160.00 4 $ - $ 140.00 7

Pitching Machine $ 45.00 1 $ - $ 22.50 1 $ 22.50 1

$ 1,700.00 $ 3,010.00 $ 4,862.50 $ 1,602.50 $11,175.00

Recreation “Booster”/ Board Past Expenses07/25/11 Cal Ripkin Allstar Donation for travel3346 250.00$

07/25/11 Babe Ruth Allstar Donation for travel3349 250.00$

2/28/2011 Scholarships for players3248 2,210.00$

4/3/2011 Mclean Tennis Inc. Hickory Tennis Court3285 4,900.00$

5/18/2011 Cal Ripkin Umpire Assistance 3315 1,330.00$

2/21/2012 Scholarships for players Fall3469 4,780.00$

2/21/2012 Scholarships for players Winter3470 60.00$

8/22/2011 Scholarships for players Spring 2010/113357 520.00$

8/22/2011 Scholarships for players Winter 2010/113358 280.00$

5/1/2013 Scholorship - high schoolR. Gray 500.00$

5/1/2012 Scholorship - high schoolC. Bostic 500.00$

5/1/2011 Scholorship - high schoolG. Martin 500.00$

5/1/2010 Scholorship - high school 500.00$

5/1/2009 Scholorship - high school 500.00$

5/1/2008 Scholorship - high schoolJ. Varner 500.00$

5/1/2007 Scholorship - high school 500.00$

5/1/2006 Scholorship - high school 500.00$

5/1/2005 Scholorship - high school 500.00$

5/1/2004 Scholorship - high schoolE.Brock 500.00$

Recreation “Booster”/ Board07/24/06 Scholarship assistance - K. Scott 200.00$

8/24/2009 Equipment assistance for Bantam $5,000.00

8/24/2009 Scholarship for players 1,040.00$

? John Deere Gator 5,900.00$

? Field 11 Scoreboard 3,200.00$

Wakulla County Recreation Programs & Sport Groups

WAKULLA REC.

DEPT & REC. ADV.

BOARDFlag Football Soccer

T-Ball Pltching Machine

Basketball Adult Softball

Wakulla Cal Ripkin

Association

Wakulla Girls Softball Association

Wakulla Babe Ruth Association

Wakulla Horseman’s Association

Future Associations

Wakulla Youth Tackle Football &

Cheerleading Association

Wakulla County Recreation Department Registration Fees

• Flag Football $40.00 per person/per season• T- Ball $40.00/ per person/per season• Pitching Machine $45.00 per person/per season• Player Pitch $45.00 per person/per season• Adult Softball $300.00 per team/per season• Spring Soccer $40.00 per person/per season• Winter Soccer $40.00 per person/per season• Basketball $40.00 per person/per season• Activity Camps $30.00 per person/per session• Activity Camps $ 2.00 per person/daily

Wakulla County Association’s Registration Fees

• Babe Ruth Association $115.00 per person

• Cal Ripkin Association $100.00 per person • American Youth Football & Cheerleading Association $85.00 per person • Girls Softball Association $60.00 per person• Wakulla Horseman’s Association $ 20.00 per person• Wakulla Horseman’s Association $ 35.00 per family

Program Registration Fees

• What are they used for?

UniformsEquipmentField Game Preparation SuppliesInsuranceElectricityYearly Field Maintenance Supplies

Program Registration Fees

• What are they used for?Uniform – Shirt & Hat: $10.00 Field Equipment – Home Plate: $27.99Playing Equipment – Batting Tee $29.99

Batting Helmet : $26.99Balls (Dozen) : $31.99

Game Preparation Supplies:Paint $3.25 per can X 2 : $ 6.50

Volunteer Background Check s: $24.00Insurance per team: $107.00Electricity (Feb. & March) $354.60Yearly Field Maintenance Supplies

Fertilizer, Pesticide, Herbicide T-Ball Player

2014 Spring Sports Utility Matrix

Description League # of Lights Account # Meter # Feb. 2014 Mar. 2014 April. 2014 May. 2014 Total

Field 1 & 2 Outfield Soccer REC 14 48 19377-85120 7227578 na na $ 69.24 $ 28.50 $ 97.74

Field 1 & 2 Outfield P.M. REC 09 * 19377-85120 7227578 $ 271.77 $ 125.05 na na $ 396.82

Field 1 & 2 Infield P.P. REC 15 26 19376-41114 70% 6098285 na na $ 38.00 $ 61.19 $ 99.19

Field 1 & 2 Infield P.M. REC 09 * 19376-41114 70% 6098285 $ 48.17 $ 81.38 na na $ 129.55

Field 3 U.F. REC 11 11 19376-41114 30% 6098285 $ 20.64 $ 34.88 $ 16.28 $ 26.23 $ 98.03

Field 3 U.F. REC 11 12 89230-50139 6235365 $ 37.82 $ 82.39 $ 64.70 $ 67.57 $ 252.48

Field 4 & 5 U.F. REC 11 36 19382-17158 6097363 $ 116.07 $ 283.36 $ 37.49 $ 99.59 $ 536.51

Field 6 & 7 Infield U.F. REC 11 16 22825-41031 6097943 $ 47.02 $ 214.89 $ 125.64 $ 112.13 $ 499.68

Field 6 & 7 Outfield U.F. REC 11 14 31154-01354 6235367 $ 18.22 $ 148.94 $ 44.98 $ 53.23 $ 265.37

Field 8 U.F. REC 11 33 84707-54224 6235359 $ 139.73 $ 192.54 $ 133.16 $ 127.08 $ 592.51

Field 9 U.F. REC 11 34 18257-35332 50% 6235348 na $ 78.11 $ 47.29 na $ 125.40

Field 9 Soccer REC 14 18257-35332 50% 6235348 na $ 78.12 $ 47.28 $ 45.85 $ 171.25

Field 10 & 11 TBALL REC 08 27 04413 41591 50% 7220576 $ 195.45 $ 159.15 na na $ 354.60

Field 10 & 11 Soccer REC 14 * 04413 41591 50% 7220576 na na $ 171.25 $ 204.80 $ 376.05

1. * Concession estimated electrical operation cost reduced from the invoice/cost. *

Estimation based on using Account # 19377 - 85120 (Field 1 & 2 Outfield has 24 athletic lights only) as a comparison.

Account # 04413- 41591 (Field 10 & 11 has 27 athletic lights, concession electricity, plus $26.21 per month parking lot light rental)

50 % of Field 10 & 11 04413 41591 7220576 $ 390.91 $ 318.31 $ 342.50 $ 409.61

2. F 1 & F2 Infield, partial F3 (37 Lights) 19376-41114 6098285 $ 68.81 $ 116.26 $ 54.28 $ 87.42

3. F 9 - April & May, Spring Soccer and Girls Softball Association Share the field, therefore invoice is split in half these months.

50 % of Field 9 18257-35332 50% 6235348 $ 156.23 $ 94.57

2014-2015 Winter Sports Utility Matrix

Description # of Lights Account # Meter # Nov. 2014 Dec. 2014 Jan. 2015 Feb. 2015 TotalField 1 & 2 OutfieldSoccer REC 06 48 19377-85120 7227578 245.60$ 214.61$ 220.1 270.31$ 950.62$ Field 1 & 2 Infield & half F3Soccer REC 06 37 19376-41114 6098285 73.78$ 79.88$ 67.95$ 57.91$ 279.52$ Field 4 & 5Soccer REC 06 36 19382-17158 6097363 15.23$ 100.31$ 125.32$ 99.15$ 340.01$ Field 6 & 7 InfieldSoccer REC 06 16 22825-41031 6097943 22.40$ 77.73$ 99.98$ 95.31$ 295.42$ Field 6 & 7 OutfieldSoccer REC 06 14 31154-01354 6235367 18.57$ 61.23$ 67.59$ 52.17$ 199.56$ Field 8 Soccer REC 06 33 84707-54224 6235359 181.81$ 194.58$ 203.36$ 122.33$ 702.08$ Field 9 Soccer REC 06 24 18257-35332 6235348 138.90$ 173.31$ 181.02$ 105.12$ 598.35$ Field 10 & 11 Soccer REC 06 27 04413 41591 50% 7220576 136.41 158.59 142.45 134.45$ 571.90$

3,937.46$

50 % of Field 10 & 11 04413 41591 7220576 325.25 369.61 337.33 321.32$ Then deduct $26.21

136.41 158.59 142.45 134.45$

1. * Concession estimated electrical operation cost reduced from the invoice/cost. * Estimation based on using Account # 19377 - 85120 (Field 1 & 2 Outfield has 48 athletic l ights only) as a comparison. Account # 04413- 41591 (Field 10 & 11 has 27 athletic l ights, concession electricity, plus $26.21 per month parking lot l ight rental)

Field Maintenance Matrix (Example 1)Date: 10-16-14 Vendor: F.I.S.

Invoice #:3394319 Product: Winter Rye

Field # AcreagePercentag

e Field Cost

Adult Softball Share

Flag Football Share

Winter Soccer Share

Youth T-Ball

Share

Pitching Machine

Share

Player Pitch

Share

Spring Soccer Share

User Fee Share

1 1.5 10% $ 93.36 $ 13.34 $ 13.34 $ 13.34 $ 13.34 $ 13.34 $ 13.34 $ 13.34 2 1.5 10% $ 93.36 $ 11.67 $ 11.67 $ 11.67 $ 11.67 $ 11.67 $ 11.67 $ 11.67 $ 11.67 3 2 13% $ 124.49 $ 41.50 $ 82.99 4 1 7% $ 62.24 $ 31.12 $ 31.12 5 1 7% $ 62.24 $ - $ 62.24 6 1 7% $ 62.24 $ - $ 62.24 7 1 7% $ 62.24 $ 31.12 $ 31.12 8 2 13% $ 124.49 $ 31.12 $ 31.12 $ 62.24 9 2 13% $ 124.49 $ 24.90 $ 24.90 $ 24.90 $ 49.79

10 1 7% $ 62.24 $ 15.56 $ 15.56 $ 15.56 $ 15.56 11 1 7% $ 62.24 $ 15.56 $ 15.56 $ 15.56 $ 15.56

15 100%

TOTAL $ 933.64 $ 67.69 $ 25.01 $ 215.89 $ 56.11 $ 25.01 $ 25.01 $ 81.03 $ 437.89

Adult Softball Share

Flag Football Share

Winter Soccer Share

Youth T-Ball

Share

Pitching Machine

Share

Player Pitch

Share

Spring Soccer Share

User Fee Share

Field Maintenance Matrix (Example 2)Date: 4-19-15 Vendor Seedland.Invoice #: Product: Bermuda Seed

Field # Acreage Percentage Field Cost

Adult Softball Share

Flag Football Share

Winter Soccer Share

Youth T-Ball Share

Pitching Machine

Share Player Pitch

Share

Spring Soccer Share

User Fee Share

1 1.5 0% $ - $ - $ - $ - $ - $ - $ - $ -

2 1.5 0% $ - $ - $ - $ - $ - $ - $ - $ - $ -

3 2 0% $ - $ - $ -

4 1 0% $ - $ - $ -

5 1 0% $ - $ - $ -

6 1 0% $ - $ - $ -

7 1 0% $ - $ - $ -

8 2 0% $ - $ - $ - $ -

9 2 0% $ - $ - $ - $ - $ -

10 1 100% $ 669.30 $ 167.33 $ 167.33 $ 167.33 $ 167.33

11 1 0% $ - $ - $ - $ - $ -

15 100%

TOTAL $ 669.30 $ - $ - $ 167.33 $ 167.33 $ - $ - $ 167.33 $ 167.33

Adult Softball Share

Flag Football Share

Winter Soccer Share

Youth T-Ball Share

Pitching Machine

Share Player Pitch

Share

Spring Soccer Share

User Fee Share

Association User Fees paid to Wakulla County

• What are they used for?

Uniform – Shirt & Hat NO Playing Equipment – Batting Tee NO

Field Equipment – Home Plate: YESGame Preparation Supplies: YES

Paint $3.25 per canBackground Check YESElectricity: YESYearly Field Maintenance Supplies YES

FertilizerPesticideHerbicide

Recreation Activity Surplus FundsWhat are they used for?

Recreation Activity Surplus FundsWhat are they used for?

New Player Benches vs. Old Player Benches32 @ $375.00 = $12,000.00

(* 90 % Explanation on Grants)

2/26/2014 Reliable Seating Inc. 8651 $ 462.50 WS 5520 T Ball 3 row 15" low rise bleacher (1/2 T-ball, 1/2 Wtr.soccer)

Home Plate Mats4 X $459.00 = $1,836.00

Pitching Screens6 X $269.00 = $1,614.00

Repair of fence used by teams

What does the General Fund A.V./B.O.C.C. pay for?

Who should pay for the sport leagues?

2013-2014 Estimated Annual Attendance at Medart

Recreation Park

• The estimated number of visits is calculated below based on the following:• Spectators Only (not including non-organized visitors, players and coaches)• Players attend every game• (3) Attendees per player on games (Mom, Dad, Sibling)• (2) Attendees per player on practices (Mom/Dad, Sibling)• (12) Players per team• (180) Teams, (846 Games), (1692 Practices)

GAMES:

• 1 GAME consists of 2 teams with 24 total players • 1 player at a GAME brings an average of 3 spectators• 24 players would bring 72 spectators every game• 846 Games at Medart Park X 72 spectators =

• 60,912 Annual Game Spectators Visits

PRACTICES:

• 1 PRACTICE consists of 1 team with 12 players• 1 player at a PRACTICE brings an average of 2 spectators• 12 players would bring 24 spectators every practice• 1692 Practices at Medart Park X 24 spectators =

• 40,608 Annual Practice Spectators Visits

• Game Spectators 60,912• Practice Spectators 40,608•

• 101,520 ANNUAL VISITS