Robin Conte Clay County

Assistant Supervisor of Elections

Vote By Mail Envelope

REDESIGN

Objectives

Review Issues shared

Review Redesigns suggestions/approaches

shared

Discuss the efficacy of Redesigns

Question & Answer

Optional- Post Conference Group

Shared Issues

No Signature

Misrouted (Boomerang/Looping) back to voter

How to include all pertinent information

Late Delivery Voter Responsible- Waits until the last minute

USPS Responsible - A handful of ballots returned several weeks after

the election; delivered by the USPS on the same day with varied

post-election metered date

Redesign Suggestions/Approach

Gathered examples from other offices inside & outside FL

Reach out to the Center for Civic Design & USPS for input

Use SOE address in TO & FROM areas on front return

Use vertical voter address formatting on return envelope

Use vertical voter information only, omitting voter address

Incorporate a back FLAP to cover voter information

Utilize blank space for adding special reminders

Add check box to voter certificate for renewal of vote by mail requests

Use additional insert for pertinent information

Ensure barcode formatting per USPS guidelines

Add instructions to secrecy sleeve

Strategic placement of graphics on envelopes

So what do these suggestions look

like…

Signature Reminder Samples

Taylor County

Okaloosa County

Escambia County

ando County

Okaloosa County Taylor County

USPS

Prevent Looping (Boomerang) Samples

Pinellas County- Return Back

Vertical Voter Information/Barcode

Single line for Return Address

No IMB for Return Address

Orange County- Return Back

Vertical Voter Information/Barcode

No Voter Return Address

Levy County- Return

Back

F

r

o

n

t

Pasco County- Return Front

Brevard County- Return Front

Brevard County- Return Back

Miscellaneous Design Suggestions

Hernando County

Escambia- Outgoing & Secrecy Sleeve

Before

After

Brevard County- Return Back Unused

Pasco County- Outgoing Front

Pinellas County- Outgoing Front

Pasco County- Outgoing Back

Open window to

confirm internal

contents

(Ballot Style)

Pasco County- Return Back

Clay County- Return Back

Brevard County- Outgoing Back

Open window to

confirm internal

contents

(Ballot Style)

Taylor County

Brevard County- Insert

Redesign Efficacy

Escambia County

Way to Go

Escambia!!

County Efficacy Comments

NO SIGNATURE

PROS Okaloosa County:

Using two colors particularly with red as a standout color on both

sides of the e elope see s to at h the oter’s attention- did see

improvement but it did not eliminate the problem altogether.

Taylor County:

One of the best decisions we made was to use the front notation

and large red arrow on the back of the envelope indicating where

the voter needs to sign.

CONS Orange County:

Despite Red o for the oter’s sig ature, still have a large number

of voters who do not sign the return certificate/envelope.

County Efficacy Comments

MISROUTED (Boomerang/Looping)

PROS Levy County:

Placing the Intelligent Mail Barcode on Front & Back stopped ALL

MBs from looping back to voter (although may not be proper by

USPS protocol).

CONS Pasco County:

Flap (as Brevard uses) caused huge issues, will never use again.

County Comments

OTHER

PROS Hernando County:

Adding red marking in the top left corner worked wonderfully in

making it easier to sort our returned VBM mail envelopes.

Pasco County:

Horizontal layout for inner envelopes works better for staff and

voters.

CONS Pasco County:

Peel & Seal inner envelopes do ’t seal if the get et.

? Post Conference Group

? Further discussions with the USPS