Volunteer Role DescriptionVolunteering Coordinator

What is a Volunteering Coordinator?The Penllergare Trust has dozens of volunteers carrying out a wide variety of roles in andaround Penllergare Valley Woods. To help ensure that all our volunteers are properlymanaged and supported, volunteering co-ordinators play an important role in assisting withthe coordination of voluntary activity.

What’s involved? • Planning, developing, co-ordinating, monitoring and ensuring the recruitment and

organisation of volunteers• Encouraging the involvement of people from local communities and of all ages

andbackgrounds in the work and aims of the Trust• Devising and continuously reviewing and achievable strategy for voluntary activity• Liaising with Trustees and staff to identify activities suitable for volunteers to perform;

assisting in the preparation of volunteer role descriptions; identifying new recruitment sources of volunteers within the local community and promoting voluntary opportunities within these; and assisting in the selection of volunteers

• Demonstrating best practive in relation to the management, training, support and acknowledgement of volunteers; and assisting in the induction of volunteers and the provision of other necessary training, as and when appropriate

• Co-ordinating the maintenance of records relating to olunteers and their activities, including the preparation and monitoring of duty rotas, the checking of expenses claims and the production of summarised information relating to hours worked in the format set by staff

• Managing volunteers involved in specific ad hoc projects, such as public events• Promoting volunteering by means of advertisements, talks, posters, leaflets and

media coverage; and investigating funding opportunities from external sources and potential awards for volunteering and community work

• Establishing and consolidating links with the local community in which volunteers act as ambassadors for the Penllergare Trust; and ensuring that volunteers have sight of relevant Trust information and are kept aware of all appropriate new developments

• Contributing towards the production of any staff/volunteer newsletter• Assisting in the arrangement of meetings, workshops and social activities for

volunteers• Assisting in the preparation and management of the volunteer expenses budget; and

This role is purely voluntary and this arrangement is not meant to be a legally binding one or an employment contract

advising on and implementing a consistent policy on the reimbursement of expenses• Becoming familiar with and then following the Penllergare Trust's Health and Safety

policy at all times• Giving any other appropriate assistance as may be reasonably requested

What’s in it for you?• Be at the forefront of an exciting project to protect and promote Penllergare Valley• Woods as an essential historic and recreational space for Swansea• Learn new skills• Learn more about Penllergare Valley Woods• Meet people from all walks of life and make new friends• Become part of a friendly and dedicated team• Receive training and attend workshops relevant to the role

This role will suit people who… • have an enthusiastic and friendly manner• have good organisation, communication and interpersonal skills• á have an appreciation and enthusiasm for the woods, its history and wildlife

Want to sign up?We encourage all new volunteers to register with The Penllergare Trust in the first instance. Contact details are as follows:

T: 01792 344224 E: contact@penllergare.org

About Penllergare Valley WoodsPenllergare Valley Woods was once a famous gentry estate and home to John Dillwyn Llewelyn, the notable 19-century horticulturalist, philanthropist and pioneering photographer. It was Llewelyn’s vision and landscape design in the picturesque tradition that made Penllergare one of the most renowned parks and gardens in Wales. After decades of dereliction and vandalism, the Penllergare Trust was formed as an independent charity in 2000 - completely independent of the local authority and of Government. It has relied in donations and legacies and money raised from activities and commercial operations for income and thankfully it has been supported by a Friends group and many volunteers without whom it simply could not manage. Together with supporters, The Penllergare Trust aims to protect and open to the public Penllergare Valley Woods, a valuable community amenity and asset for the whole of Swansea and beyond.

About the restoration project: www.penllergare.wordpress.com About the Trust: www.penllergare.org

This role is purely voluntary and this arrangement is not meant to be a legally binding one or an employment contract