VOLUME IV DIRECT LOAN (DL) TOOLS - IFAP: Home...Volume IV, Section 3 of the 2020-2021 Common Origination and Disbursement (COD) Technical Reference. When creating your external files,

COMMON ORIGINATION AND DISBURSEMENT 2020-2021 TECHNICAL REFERENCE

VOLUME IV DIRECT LOAN (DL) TOOLS

Table of Contents

June 2020 2020-2021 COD Technical Reference Page IV - i Volume IV – Direct Loan (DL) Tools

DIRECT LOAN (DL) TOOLS RELEASE 20.0 ...................................................................................................... 1 Table of Contents ......................................................................................................................................................... 1 Overview ....................................................................................................................................................................... 2

Using DL Tools without EDExpress ....................................................................................................................... 3

Section 508 Compliance .............................................................................................................................................. 4 DL Tools Release 20.0 Enhancements & Changes .................................................................................................... 5

General ..................................................................................................................................................................... 5 Disbursement Detail External Add (DLEXDISB) ................................................................................................... 5

Rebuild ..................................................................................................................................................................... 5 Getting Help ................................................................................................................................................................. 6

Software Help .......................................................................................................................................................... 6 CPS/SAIG Technical Support .................................................................................................................................. 6 Additional Assistance .............................................................................................................................................. 6

DIRECT LOAN TOOLS RELEASE 20.0 MESSAGE CLASSES .......................................................................... 1 Table of Contents ......................................................................................................................................................... 1 DL Tools External Add Message Classes .................................................................................................................. 2 Rebuild Message Classes ............................................................................................................................................. 3 School Account Statement (SAS) Message Classes ................................................................................................... 4

DIRECT LOAN TOOLS RELEASE 20.0 RECORD LAYOUTS............................................................................. 1 Table of Contents ......................................................................................................................................................... 1 Cash Detail External Add Record Layout ................................................................................................................. 2

Message Class - DLEXCASH ................................................................................................................................. 2 Loan Detail External Add Record Layout ................................................................................................................ 3

Message Class - DLEXLOAN ................................................................................................................................. 3

Disbursement Detail External Add Record Layout .................................................................................................. 4 Message Class - DLEXDISB ................................................................................................................................... 4

DIRECT LOAN TOOLS RELEASE 20.0 REPORTS ............................................................................................ 1 Table of Contents ......................................................................................................................................................... 1 Reports.......................................................................................................................................................................... 2

Internal Ending Cash Balance Report ...................................................................................................................... 2 SAS Cash Summary ................................................................................................................................................. 5 SAS Disbursement Summary .................................................................................................................................. 8 Cash Detail Comparison ........................................................................................................................................ 11 Loan Detail Comparison - Loan Level................................................................................................................... 14 Disbursement Detail Comparison .......................................................................................................................... 17

SAS Cash Detail .................................................................................................................................................... 22

SAS Loan and Disbursement Detail ...................................................................................................................... 23

Disbursement Measurement Tool Report (EDExpress Schools Only) .................................................................. 28

June 2020 2020-2021 COD Technical Reference Page IV - 1 - 1 Volume IV – DL Tools

Direct Loan Tools for

Windows, Release 20.0

VOLUME IV

SECTION

1 This section contains general overview information and guidance for schools and other

agencies who use Direct Loan (DL) Tools Release 20.0 in combination with EDExpress,

third-party software and/or other in-house systems to track, analyze, reconcile, and rebuild

William D. Ford Federal Direct Loan data processed by the COD System for the 2018-2019,

2019-2020, and 2020-2021 Award Years.

Table of Contents OVERVIEW .................................................................................................... 2

Using DL Tools without EDExpress ............................................................... 3

SECTION 508 COMPLIANCE ...................................................................... 4

DL TOOLS RELEASE 20.0 ENHANCEMENTS & CHANGES ..................... 5 General ............................................................................................................ 5 Disbursement Detail External Add (DLEXDISB) .......................................... 5 Rebuild ............................................................................................................ 5

GETTING HELP ............................................................................................. 6 Software Help .................................................................................................. 6 CPS/SAIG Technical Support ......................................................................... 6 Additional Assistance ...................................................................................... 6

Direct Loan Tools for Windows, Release 20.0

Page IV - 1 - 2 2020-2021 COD Technical Reference June 2020 Volume IV – DL Tools

Overview William D. Ford Federal Direct Loan (DL) Tools for Windows, Release

20.0 is a supplemental software product for Direct Loan participants.

You can download software and related user documentation from the

Software and Other Tools page of the U.S. Department of Education’s

Information for Financial Aid Professionals (IFAP) Web site, located at

ifap.ed.gov.

DL Tools is a Windows-based application designed to provide the

following functionality related to all Direct Loan schools’ software:

• Compare the Direct Loan School Account Statement (SAS) to loans

and actual disbursements recorded in EDExpress or an external file,

and/or compare the SAS to the DL Tools Cash database.

• Print the SAS in a readable format.

• Track Cash Receipts (drawdowns) and Refunds of Cash.

• Rebuild your Direct Loan origination and disbursement records in

EDExpress using an automated process.

• Run the Disbursement Measurement Tool Report to help monitor

Direct Loan records in your EDExpress database.

DL Tools Release, 20.0 includes functionality for the 2018-2019, 2019-

2020, and 2020-2021 award years. Each annual release of DL Tools

adds functionality for the new processing cycle and removes the oldest

cycle, enabling you to use the current version for Direct Loan tasks for

the three most recent cycles.

All Direct Loan schools can use the Compare and Cash Management

functionality. The Rebuild function is used by schools to rebuild

accepted Direct Loan records in EDExpress for Windows databases.

However, non-EDExpress users can export data from a rebuilt

EDExpress database to recreate non-EDExpress loans or databases.

The Disbursement Measurement Tool Report (available in DL Tools if

connected to EDExpress) and the List–Document Activity report

(available in EDExpress) assist schools with monitoring current

operations, procedures, and program status, and can also help meet the

Quality Assurance requirement in the Direct Loan program. Tolerances

can be applied when running these reports. Tolerances are guidelines

you set for evaluating the effectiveness of your school’s Direct Loan

processes and procedures. Your school decides which reports to use,

when to run them, and what action to take as a result. You can use them

to review progress as part of a continuous improvement plan.

DL Tools Comparison DL Tools Loan and Disbursement Comparison Reports, located in the Compare dialog box, are designed to be run using the SAS Reports with YTD detail, not monthly detail. See Volume IV, Section 8 of this technical reference for information about default settings and SAS option selections. You can change your report options (YTD detail, for example) by accessing the COD System Web site at cod.ed.gov.

https://ifap.ed.gov/software-and-other-tools

https://ifap.ed.gov/

Overview


Using DL Tools without EDExpress

If you do not use EDExpress, you can still use DL Tools to assist in

reconciling. You can import cash, loan, or disbursement data from your

external Direct Loan system into DL Tools, thus creating a temporary

database you can use to compare your data to the SAS.

• To add school cash data to the newly created database, import the

External Cash file (DLEXCASH).

• To add school loan data to the newly created database, import the

External Loan file (DLEXLOAN).

• To add school disbursement data to the newly created database,

import the External Disbursement file (DLEXDISB).

Fixed-length record layouts for each of these file types are included in

Volume IV, Section 3 of the 2020-2021 Common Origination and

Disbursement (COD) Technical Reference.

When creating your external files, use the standard file names of

DLEXCASH, DLEXLOAN, and DLEXDISB as noted at the top of each

record layout. You need to include a carriage return/ line feed (CR/LF)

(ASCII characters 13 and 10) at the end of each data record. At the end

of the file, no end of file (EOF) marker is required, just the CR/LF

markers.

These record layouts are used without header or trailer records.



Section 508 Compliance To comply with Section 508 of the Rehabilitation Act, DL Tools for

Windows, Release 20.0 is compatible with screen reader technology used

by the visually impaired.

Screen reader software cannot interpret color shading in DL Tools

software entry fields. To accommodate this restriction, DL Tools fields

that are shaded yellow to indicate they are required also display a “-R”

after the software label. The “-R” indicates the field is required.

Users always see the “-R” label added to software fields.

DL Tools Release 20.0 Enhancements & Changes


DL Tools Release 20.0 Enhancements &

Changes The following enhancements and changes are available in DL Tools

Release 20.0:

General

• Program Year 2020-2021 Added – We added DL Tools

functionality and message classes applicable to program year 2020-

2021.

Disbursement Detail External Add (DLEXDISB)

• Disbursement Date Range Updated for 2020-2021 – We updated

import functionality for the Disbursement Detail External Add file

(message class DLEXDISB) to only allow a date range of 10/1/2019

to 12/28/2024 for 2020-2021 disbursement transactions.

Rebuild

• Informed Borrowing Fields Added to Rebuild – DL Tools now

rebuilds the three new informed borrowing fields added by the COD

System for 2020-2021 and forward. The new fields (Informed

Borrowing Complete, Informed Borrowing ID, and Informed

Borrowing Completion Date) are located on the new Inform Borr

(Informed Borrowing) sub-tab of the Origination (Direct Loan) tab in

EDExpress 2020-2021.

Direct Loan borrowers can now access Federal Student Aid’s

studentaid.gov Web site and review their outstanding loan balance

or, if they have no balance, the average loan balance at the school

they plan to attend. This online process is available to student and

parent borrowers for all loan types and is optional for the 2020-2021

award year.

The borrower’s completion of Annual Student Loan

Acknowledgement process automatically updates the values for the

new informed borrowing fields on the COD Common Record, which

are then provided to schools in response files.

https://studentaid.gov/



Getting Help

Software Help

DL Tools Release 20.0 provides a help system to assist you with system

setup and more details regarding use of this software tool.

General help is available from the menu bar and field help is available by

pressing the F1 key. See the Using Help topic for more information.

CPS/SAIG Technical Support

For questions regarding technical assistance and software functionality,

contact CPS/SAIG Technical Support. You can reach CPS/SAIG

Technical Support Monday through Friday, 8 a.m. – 8 p.m. (ET), at

800/330-5947. You can also send e-mail inquiries, comments, or

suggestions to [email protected].

Additional Assistance

If you have questions regarding the Direct Loan reconciliation or

closeout process, please contact the COD School Relations Center at

800/848-0978 or send an e-mail to [email protected].

You can also post questions regarding DL Tools on FSATECH.

FSATECH is an electronic mailing list for technical questions about

Federal Student Aid systems, software, and mainframe products. For

more information on subscribing to FSATECH, go to

ed.gov/offices/OSFAP/services/fsatechsubscribe.html.

Federal Student Aid staff or the financial aid partner responsible for the

system will research your question and post a response to the listserv so

that everyone can benefit from the information.

Make sure you include both your TG number and your telephone number in your e-mail message.

mailto:[email protected]

mailto:[email protected]

https://ed.gov/offices/OSFAP/services/fsatechsubscribe.html


Direct Loan Tools Release

20.0 Message Classes

VOLUME IV

SECTION

2

Table of Contents DL TOOLS EXTERNAL ADD MESSAGE CLASSES .................................... 2

REBUILD MESSAGE CLASSES ................................................................... 3

SCHOOL ACCOUNT STATEMENT (SAS) MESSAGE CLASSES ................. 4

This section provides information regarding the external import, rebuild, and School

Account Statement (SAS) message classes used by the Direct Loan (DL) Tools Release 20.0

software.

Direct Loan Tools Release 20.0 Message Classes


DL Tools External Add Message Classes The following message classes are used to import cash, loan, and/or

disbursement data from an external system into DL Tools:

Message

Class

Program Year Data Description Record

Length

DLEXCASH 2018-2019 2019-2020 2020-2021

Cash Detail External Add 80

DLEXLOAN 2018-2019 2019-2020 2020-2021

Loan Detail External Add 80

DLEXDISB 2018-2019 2019-2020 2020-2021

Disbursement Detail External Add 97

Rebuild Message Classes


Rebuild Message Classes The following Rebuild message class can be imported into DL Tools to

rebuild an EDExpress database:

Message

Class

Program Year Data Description Record

Length

CODRBFOP 2018-2019 2019-2020 2020-2021

Rebuild File 1200

Direct Loan Tools Release 20.0 Message Classes


School Account Statement (SAS)

Message Classes The following School Account Statement (SAS) message classes can be

imported into DL Tools to run comparison reports.

Message Class Program Year Data Description Record

Length

DSDF19OP 2018-2019 Direct Loan School Account Statement (Fixed-Length, Disbursement Level Loan Detail)

220


220


220

DSLF19OP 2018-2019 Direct Loan School Account Statement (Fixed-Length, Loan Level Loan Detail)

220


220


220



20.0 Record Layouts

VOLUME IV

SECTION

3

Table of Contents CASH DETAIL EXTERNAL ADD RECORD LAYOUT ................................... 2

Message Class - DLEXCASH ......................................................................... 2

LOAN DETAIL EXTERNAL ADD RECORD LAYOUT ................................... 3 Message Class - DLEXLOAN ........................................................................ 3

DISBURSEMENT DETAIL EXTERNAL ADD RECORD LAYOUT ................ 4 Message Class - DLEXDISB .......................................................................... 4

This section provides record layouts for schools and other agencies using third-party

software and/or other in-house systems who need to import 2018-2019, 2019-2020, or

2020-2021 cash detail, loan detail, or disbursement detail into Direct Loan (DL) Tools

Release 20.0. For more detailed information on the Rebuild and School Account Statement

(SAS) files, see Volume VI, Section 8 (COD Reports) in the 2020-2021 COD Technical

Reference.

Direct Loan Tools Release 20.0 Record Layouts


Cash Detail External Add Record Layout

Message Class - DLEXCASH

Cash Detail External Add Cash Detail Record Layout

Field # Start End Len Field Name and Description Valid Field Content Justify

1 1 6 6 School Code X00000 to X99999 where X = G or E Left

2 7 8 2 Program Year 19, 20, or 21

Use 19 as the Program Year to indicate you are importing a cash detail record applicable to 2018-2019.

Use 20 as the Program Year to indicate you are importing a cash detail record applicable to 2019-2020.

Use 21 as the Program Year to indicate you are importing a cash

detail record applicable to 2020-2021.

Left

3 9 9 1 Transaction Type R = Cash Receipts (Drawdowns)

X = Refund of Cash

Left

4 10 17 8 Transaction Date

Date cash receipt or refund of cash is

applied

19000101 to 20991231

Format is CCYYMMDD

Date

5 18 28 11 Transaction Amount

The amount for cash receipt or refund

of cash

-2147483648 to 02147483647

Refunds of Cash and Cash Receipts are normally positive. Only use the negative sign for reversing transactions.

Right

6 29 41 13 G5 Control Number Code/User Notes

The G5 Control Number Code received from G5 for cash receipts or any text

the user chooses.

Any valid keyboard character or

Blank

Ignored when Transaction Type = X

Right

7 42 56 15 Check Number/User Notes

The check number returned by the school on a check for refund of cash or

any text the user chooses

Any valid keyboard character or

Blank

Ignored when Transaction Type = R

Right

8 57 80 24 Unused/Reserve for future expansion Will be blank Left

80 Total Bytes

Loan Detail External Add Record Layout


Loan Detail External Add Record Layout

Message Class - DLEXLOAN

Loan Detail External Add Loan Detail Record Layout


1 1 8 8 End Date

The last day of the reporting period

Format is CCYYMMDD Date

2 9 9 1 Record Type B = Booked Loan Detail

U = Unbooked Loan Detail

Left

3 10 30 21 Loan Identifier

Unique Identifier created at the time

of origination

Student’s Social Security Number: 001010001 to 999999999

Loan Type:

S = Subsidized

U = Unsubsidized

P = PLUS or Grad PLUS

Program Year: 19, 20, or 21

School Code: X00000 to X99999 where X = G or E

Loan Sequence Number: 001 to 999

Use 19 as the Program Year to indicate you are importing a loan


Use 20 as the Program Year to indicate you are importing a loan


Use 21 as the Program Year to indicate you are importing a loan detail record applicable to 2020-2021.

Left


5 37 43 7 Gross Amount

The total gross amount for the loan

0000000 to 0999999 Right

6 44 50 7 Fee Amount

The total fee amount for the loan

0000000 to 0999999 Right

7 51 57 7 Interest Rebate Amount

The total interest rebate amount for

the loan

0000000 to 0999999 Right

8 58 64 7 Net Amount

The total net amount for the loan

0000000 to 0999999 Right

9 65 80 16 Unused/Reserve for future expansion Will be blank Left

80 Total Bytes

Direct Loan Tools Release 20.0 Record Layouts


Disbursement Detail External Add Record Layout

Message Class - DLEXDISB

Disbursement Detail External Add Disbursement Detail Record Layout


1 1 8 8 End Date

The last day of the reporting period

Format is CCYYMMDD Date

2 9 9 1 Record Type B = Booked Loan Detail

U = Unbooked Loan Detail

Left

3 10 30 21 Loan Identifier

Unique Identifier created at the time

of origination

Student’s Social Security Number: 001010001 to 999999999

Loan Type:

S = Subsidized

U = Unsubsidized

P = PLUS or Grad PLUS

Program Year: 19, 20, or 21

School Code: X00000 to X99999 where X = G or E

Loan Sequence Number: 001 to 999

Use 19 as the Program Year to indicate you are importing a

disbursement detail record applicable to 2018-2019.

Use 20 as the Program Year to indicate you are importing a

disbursement detail record applicable to 2019-2020.

Use 21 as the Program Year to indicate you are importing a loan detail record applicable to 2020-2021.

Left


5 37 41 5 Total Gross Amount

The sum of the actual gross amounts (in dollars) for the loan

Numeric >= 0

Can be blank

(If any of fields 5, 6, 7, or 8 are blank, corresponding loan record is not created)

Right

6 42 46 5 Total Loan Fee Amount

The sum of the actual loan fee amounts (in dollars) for the loan

Numeric >= 0

Can be blank

(If any of fields 5, 6, 7, or 8 are blank, corresponding loan record

is not created)

Right

7 47 51 5 Total Interest Rebate Amount

The sum of the actual interest rebate

amounts (in dollars) for the loan

Numeric >= 0

Can be blank

(If any of fields 5, 6, 7, or 8 are blank, corresponding loan record

is not created)

Right

8 52 56 5 Total Net Amount

The sum of the actual net amount (in dollars) for the loan

Numeric >= 0

Can be blank

(If any of fields 5, 6, 7, or 8 are blank, corresponding loan record is not created)

Right

9 57 61 5 Disbursement Actual Gross Amount Numeric >= 0 Right

10 62 66 5 Disbursement Actual Loan Fee Amount Numeric >= 0 Right

11 67 71 5 Disbursement Actual Interest Rebate

Amount Numeric >= 0 Right

12 72 76 5 Disbursement Actual Net Amount Numeric >= 0 Right

13 77 82 6 Disbursement Actual Net Adjustment -99999 to 099999

Can be blank

Right

Disbursement Detail External Add Record Layout


Disbursement Detail External Add Disbursement Detail Record Layout


14 83 84 2 Disbursement Number

The disbursement number for the

current disbursement transaction

01 to 20 Right

15 85 86 2 Disbursement Sequence Number

The sequence number that determines the order in which the disbursement activity is processed within EDExpress

01 to 99 Right

16 87 88 2 Previous Disbursement Sequence Number

The Disbursement Sequence Number of the disbursement activity immediately preceding this disbursement record.

Used to determine disbursement order

only. It is not stored.

01 to 99

If Transaction Type = D, must be 00 or blank.

Left

17 89 89 1 Transaction Type—Disbursement

Disbursement Activity recorded at COD

A = Adjusted Disbursement Amount

D = Disbursement

Left

18 90 97 8 Transaction Date

Date disbursement activity occurred at

the school

Format is CCYYMMDD

For 2018-2019:

20150621 to 20221228

For 2019-2020:

20181001 to 20231228

For 2020-2021:

20191001 to 20241228

Date

97 Total Bytes



20.0 Reports

VOLUME IV

SECTION

4

Table of Contents REPORTS ...................................................................................................... 2

Internal Ending Cash Balance Report ............................................................. 2 SAS Cash Summary ........................................................................................ 5 SAS Disbursement Summary .......................................................................... 8 Cash Detail Comparison .................................................................................11 Loan Detail Comparison – Loan Level ..........................................................14 Disbursement Detail Comparison...................................................................17 SAS Cash Detail .............................................................................................22 SAS Loan and Disbursement Detail ...............................................................23 Disbursement Measurement Tool Report (EDExpress Schools Only) ...........28

This section provides samples of and overview information regarding the variety of reports

that can be generated using Direct Loan (DL) Tools Release 20.0 to assist your Direct Loan

processing and reconciliation performance.

Direct Loan Tools Release 20.0 Reports


Reports Using DL Tools, Release 20.0, you can print a variety of reports to assist

your Direct Loan processing and reconciliation performance. This

section provides a description and an example for each of the following

reports:

Located within the Print function:

• Internal Ending Cash Balance Report

• Direct Loan School Account Statement (SAS) Cash Summary

• SAS Disbursement Summary

• SAS Cash Detail

• SAS Loan and Disbursement Detail

• Disbursement Measurement Tool Report (EDExpress schools only)

Located within the Compare function:

• Cash Detail Comparison

• Loan Detail Comparison – Loan Detail

• Disbursement Detail Comparison

Each report example represents the 2020-2021 Award Year. Keep in

mind that you can also run 2018-2019 and 2019-2020 reports in Release

20.0.

Internal Ending Cash Balance Report

The Internal Ending Cash Balance Report calculates and displays the

school internal ending cash balance based on Cash Receipts and Refunds

of Cash entered or imported in Cash Management in DL Tools, and

disbursement amounts from your school’s EDExpress database or

loan/disbursement amounts imported into DL Tools from an external file

source (non-EDExpress schools). The cash detail can be imported using

the Cash Detail External Add file (DLEXCASH) and the disbursement

detail can be imported using the Disbursement Detail External Add file

(DLEXDISB). External record layouts are provided in Volume IV,

Section 3 of the 2020-2021 COD Technical Reference.

This report is available for the 2018-2019, 2019-2020, and 2020-2021

program years in Release 20.0. An EDExpress database connection is

optional.

When printing an Internal Ending Cash Balance Report, if you have not

identified a school code in System setup, then you can identify a

particular school code in the DL Tools Print dialog box. If you leave the

school code blank in the Print dialog box, then an Internal Ending Cash

Balance Report is printed for all school codes in your school’s database

for the designated program year.

See Volume VI, Section 8 (COD Reports) of the 2020-2021 COD Technical Reference for more detailed information on Direct Loan School Account Statement (SAS) files.

All comparison reports are run from the Compare dialog box, which is accessible from the software toolbar or the Tools menu. SAS summary reports are printed from the Print dialog box.

For the Internal Ending Cash Balance Report to provide an accurate school ending cash balance, both cash records and loan/disbursement records must be available to the software. Schools that do not use the Cash Management function in DL Tools, do not import loan and disbursement records from an external file, or do not have a connection to EDExpress will not obtain helpful results from this report.

Reports


Example 1 Below is an example of an Internal Ending Cash Balance Report –

Summary with Disbursement Data Source = EDExpress:

Example 2 Below is an example of an Internal Ending Cash Balance Report –

Summary with Disbursement Data Source = External Source:

Report Date: 02/01/2021 U.S. DEPARTMENT OF EDUCATION Page: 1

Report Time: 12:01:01 Direct Loan Tools – 2020-2021

Internal Ending Cash Balance Report - Summary

THIS DOCUMENT CONTAINS SENSITIVE INFORMATION PROTECTED BY THE PRIVACY ACT

**************************************************************************************

Date Range: 01/01/2021 to 01/31/2021

School Code: G99999

Cash Receipts: $268,603

Refunds of Cash: $35,135

Total Cash (Receipts – Refunds of Cash): $233,468

Total Disbursement Net Amount from EDExpress: $231,468

Ending Cash Balance (Total Cash - Total Net Disbursements): $2,000

Report Date: 02/01/2021 U.S. DEPARTMENT OF EDUCATION Page: 1


Internal Ending Cash Balance Report - Summary


**************************************************************************************

Date Range: 01/01/2021 to 01/31/2021

School Code: G99999



Total Cash (Receipts – Refunds of Cash): $233,468

Total Disbursement Net Amount from External Data: $233,468

Ending Cash Balance (Total Cash - Total Net Disbursements): $0



Example 3 Below is an example of an Internal Ending Cash Balance Report – Detail

Sorted by Transaction Type:

Report Date: 02/01/2021 U.S. DEPARTMENT OF EDUCATION PAGE: 1


Internal Ending Cash Balance Report - Detail

Sort: Type


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021

School Code: G99999

Trans Type Date Amount

----------- ---------- ---------------

Receipt 01/04/2021 $3,350

Receipt 01/07/2021 $3,780

Receipt 01/08/2021 $4,084

Receipt 01/11/2021 $5,881

Receipt 01/10/2021 $9,217

Receipt 01/13/2021 $9,540

Receipt 01/14/2021 $40

Receipt 01/15/2021 $147,483

Receipt 01/18/2021 $2,000

Receipt 01/19/2021 $3,650

Receipt 01/20/2021 $12,332

Receipt 01/21/2021 $65,000

Receipt 01/22/2021 $1,247

Receipt 01/25/2021 $999

Refund 01/05/2021 $3,921

Refund 01/07/2021 $3,588

Refund 01/08/2021 $3,408

Refund 01/11/2021 $3,335

Refund 01/12/2021 $3,312

Refund 01/14/2021 $3,179

Refund 01/15/2021 $3,124

Refund 01/18/2021 $3,095

Refund 01/19/2021 $3,037

Refund 01/22/2021 $3,011

Refund 01/25/2021 $2,000

Refund 01/26/2021 $125

Total Cash Receipt Records: 14

Total Refunds of Cash Records: 12

Total Cash Receipt Amount: $268,603

Total Refunds of Cash Amount: $35,135

Reports


SAS Cash Summary

The SAS Cash Summary contains both a monthly and a year-to-date

summary of cash and loan data processed by the COD system. This

report can be compared to summary information on the school's internal

systems. You can print a monthly cash summary, year-to-date cash

summary, or both.

Note: The SAS cash summary information stored in your database

corresponds to the most recent SAS file you imported. The summary

data is overwritten with each SAS import.

An EDExpress database connection is optional, as this report prints cash

summary data from the SAS, which is stored in the DL Tools database.

The SAS Cash Summary is available from the Print dialog box. You can print the report at any time following the import of a SAS file.

javascript:BSSCPopup('Gloss/COD_g.htm');



Example 1 Below is an example of a SAS Cash Summary – Type is Monthly:


Report Time: 09:53:09 DIRECT LOAN TOOLS - 2020-2021

SAS Monthly Cash Summary


********************************************************************************

End Date: 01/31/2021

School Code: G99999

Region Code: 99

State Code: XX

Beginning Cash Balance: $3,000



Net Drawdowns/Payments: $18,637

Booked Disbursements: $8,637

Booked Adjustments: $0

Total Net Booked Disbursements: $8,637

Ending Cash Balance: $13,000

Unbooked Disbursements: $6,119

Unbooked Adjustments: $0

Total Net Unbooked Disbursements: $6,119

Cash > Accepted and Posted Disbursements: $6,881

*****

Reports


Example 2 Below is an example of a SAS Cash Summary – Type is Year-to-Date:



SAS Year-to-Date Cash Summary


********************************************************************************

End Date: 01/31/2021

School Code: G99999

Region Code: 99

State Code: XX

Beginning Cash Balance: $0

Cash Receipts: $14,996.789


Net Drawdowns/Payments: $14,991,289

Booked Disbursements: $14,999,978

Booked Adjustments: $-21,689

Total Net Booked Disbursements: $14,978,289

Ending Cash Balance: $13,000

Unbooked Disbursements: $6,119

Unbooked Adjustments: $0

Total Net Unbooked Disbursements: $6,119

Cash > Accepted and Posted Disbursements: $6,881

*****



SAS Disbursement Summary

This section of the SAS provides monthly and year-to-date summary

disbursement information for the reported period. It can be used to

monitor loan volumes at the summary level (both booked and unbooked)

for all loan types processed by the COD system. You can print a

monthly disbursement summary, year-to-date disbursement summary, or

both.

Note: The SAS disbursement summary information stored in your

database corresponds to the most recent SAS file you imported. The

summary data is overwritten with each SAS import.

An EDExpress database connection is optional.

The SAS Disbursement Summary report is available from the Print dialog box. You can print the report at any time following the import of a SAS file.

javascript:BSSCPopup('Gloss/COD_g.htm');

Reports


Example 1

Below is an example of a SAS Disbursement Summary – Type is

Monthly:


Report Time: 12:53:54 Direct Loan Tools - 2020-2021

SAS Monthly Disbursement Summary


********************************************************************************

End Date: 01/31/2021

School Code: G99999

Region Code: 99

State Code: XX

Subsidized Unsubsidized PLUS

--------------- --------------- ---------------

Booked Gross $2,250 $3,000 $3,500

Booked Fee $22 $30 $148

Booked Interest Rebate $0 $0 $0

Booked Net $2,228 $2,970 $3,352

Unbooked Gross $0 $1,250 $5,000

Unbooked Fee $0 $12 $210

Unbooked Interest Rebate $0 $0 $0

Unbooked Net $0 $1,238 $4,790

All Loans

---------------

Booked Gross $8,750

Booked Fee $200

Booked Interest Rebate $0

Booked Net $8,550

Unbooked Gross $6,250

Unbooked Fee $222

Unbooked Interest Rebate $0

Unbooked Net $6,028

*****



Example 2 Below is an example of a SAS Disbursement Summary – Type is Year-

to-Date:



SAS Year-to-Date Disbursement Summary


********************************************************************************

End Date: 01/31/2021

School Code: G99999

Region Code: 99

State Code: XX

Subsidized Unsubsidized PLUS

--------------- --------------- ---------------

Booked Gross $8,415,294 $3,332,623 $3,373,447

Booked Fee $89,370 $35,392 $143,304

Booked Interest Rebate $0 $0 $0

Booked Net $8,325,924 $3,297,231 $3,230,143

Unbooked Gross $0 $1,250 $5,000

Unbooked Fee $0 $12 $210

Unbooked Interest Rebate $0 $0 $0

Unbooked Net $0 $1,238 $4,790

All Loans

---------------

Booked Gross $15,121,364

Booked Fee $268,066

Booked Interest Rebate $0

Booked Net $14,853,298

Unbooked Gross $6,250

Unbooked Fee $222

Unbooked Interest Rebate $0

Unbooked Net $6,028

*****

Reports


Cash Detail Comparison

The Cash Detail Comparison Report provides a comparison of cash

detail records in the SAS file received from the Common Origination and

Disbursement (COD) System to the cash detail records in DL Tools Cash

Management. Cash Management records are entered manually or

through the Cash Detail External Add (DLEXCASH) import option.

Since only Cash entries (Drawdowns and Refunds of Cash) are used for

the Cash Detail Comparison report, no disbursement detail information is

printed on this report. External record layouts are found in Volume IV,

Section 3 of the 2020-2021 COD Technical Reference.

An EDExpress database connection is optional, as this report compares

cash data, which is not currently stored in the EDExpress database.

When printing a Cash Detail Comparison Report, if you have not identified a school code in System setup, you can identify a particular school code in the DL Tools Compare dialog box. If you leave the school

code blank in the Compare dialog box, then a Cash Detail Comparison report is printed for all school codes in your school’s database for the designated program year.

The Cash Detail Comparison report uses the tolerance setting in DL

Tools’ System Setup (Tools, Setup, System) to account for timing differences between the entry dates on your school system and the dates recorded for cash transactions by the processors. The System Setup field labeled Maximum number of days difference between SAS Cash records and cash records entered by the school which will be considered a match allows you to enter the number of days between SAS cash records and cash records entered by your school that are considered a match when running the Cash Detail Comparison report. A

drawdown or refund of cash transaction is considered a mismatch if the number of days between the date reported by the school and the date reported on the SAS exceeds this tolerance.



Example 1 Below is an example of a Cash Detail Comparison – Sorted by Amount:




Sort: Amount


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021 Match Status: All

School Code: G99999 Trans Type: All

Tolerance (# days): 5

Trans

Trans Type Date Trans Amount Match Status Record Source

----------- ---------- ------------------ ------------- ---------------

Receipt 01/04/2021 $112 Matched COD

Receipt 01/04/2021 $112 Matched School

Receipt 01/07/2021 $378 Matched COD

Receipt 01/07/2021 $378 Matched School

Receipt 01/08/2021 $995 Unmatched COD

Refund 01/08/2021 $954 Matched COD

Refund 01/08/2021 $954 Matched School

Refund 01/11/2021 $1,247 Matched School

Refund 01/11/2021 $1,247 Matched COD

Receipt 01/12/2021 $1,797 Matched COD

Receipt 01/13/2021 $1,797 Matched School

Refund 01/03/2021 $3,126 Unmatched School

Refund 01/06/2021 $3,126 Unmatched COD





Totals:

Matched Records: 13

Unmatched Records: 3

COD Cash Detail Records: 9

School Cash Detail Records: 8

Reports


Example 2 Below is an example of a Cash Detail Comparison – Filtered on

Transaction Type and Sorted by Date:




Sort: Date


********************************************************************************

Date Range: 01/01/2021 to 02/28/2021 Match Status: All

School Code: G99999 Trans Type: Refunds of Cash

Tolerance (# days): 5

Trans

Trans Type Date Trans Amount Match Status Record Source

----------- ---------- ------------------ ------------- ---------------





Refund 01/08/2021 $954 Unmatched School

Refund 02/04/2021 $952 Unmatched COD





Refund 02/15/2021 $23,126 Unmatched COD





Refund 02/24/2021 $5,881 Unmatched School

Totals:

Matched Records: 12

Unmatched Records: 4

COD Cash Detail Records: 8

School Cash Detail Records: 8



Loan Detail Comparison – Loan Level

This report provides you with a comparison of loan detail records from

the SAS file received from the COD System with loan or disbursement

detail records imported from an external system or loan detail data in

EDExpress. The Loan Detail External Add (DLEXLOAN) record layout

is provided in Volume IV, Section 3 of the 2020-2021 COD Technical

Reference.

Note: DL Tools Loan and Disbursement Comparison Reports are

designed to be run using the SAS with YTD detail, not monthly detail.

You can change your SAS options by accessing the COD Web site at

cod.ed.gov.

Records are grouped into four sections on the report based on selected

match status (Matched, Unmatched, or All) and booked status (Booked,

Unbooked, or Both Booked and Unbooked). The four sections are:

Booked Records That Are Matched - Loan records appear in this

section of the Compare report if the SAS shows a booked date and the

loan data in the SAS matches the data in your school’s database. If you

receive a DSDF with monthly detail, then loans never appear in this

section when the Loan Level Compare is run, since the loan totals in the

monthly detail section of the SAS are always $0.

Booked Records That Are Unmatched - Loan records appear in this

section of the Compare report if the loan appears on the SAS as booked,

but the data does not appear in your school’s database; or there is a

discrepancy between the COD System data and the school data. If your

school receives a DSDF with monthly detail, then all loans that appear in

the SAS as booked appear in this section when the Loan Level Compare

is run, unless the loan was reduced to $0 at the school.

Unbooked Records That Are Matched - Loan records appear in this

section of the Compare report if the loan appears on the SAS as

unbooked and the amounts match between the COD System and the

school.

Unbooked Records That Are Unmatched - Loan records will appear in

this section of the Compare report if the loan exists in your school’s

database but does not appear on the SAS; the loan appears as unbooked

on the SAS, but the record does not appear in your school’s database; or

there is a discrepancy between the COD System data and the school data

for an unbooked loan. If your school receives a DSDF with monthly

detail, then any disbursements that were accepted in a previous month

would not be on the monthly SAS, and would therefore appear in this

section.

If your school has not imported a booking notification for the loan but the SAS shows that the loan is booked, the loan appears in the “Booked Records That Are Unmatched” section. The booking status is according to the COD System, not according to your school’s database. If your school receives a DSDF with monthly detail, then no loans appear in this section when the Loan Level Compare is run (unless the SAS shows the loan as unbooked and your school data shows that the loan total is $0), due to the fact that loan totals in the monthly detail section of the SAS are always $0.

A Loan Detail Comparison – Loan Level Report runs regardless of the type of SAS (DSLF or DSDF) that has been imported into DL Tools, as long as the SAS contains either loan detail or disbursement detail. An EDExpress database connection is optional. When printing a Loan Detail Comparison, if you have not identified a school code in System setup, then you can identify a particular school code in the DL Tools Compare dialog box. If you leave the school code blank in the Compare dialog box, the Loan Detail Comparison report prints for all school codes in your school’s database for the designated program year.

http://cod.ed.gov/

Reports


Example 1 Below is an example of a Loan Detail Comparison – Loan Level, Sorted

by Loan ID, Page 1:


by Loan ID, Page 2:



Loan Detail Comparison - Loan Level

Sort: Loan ID


************************************************************************************

School Code: G99999 End Date: 01/31/2021

Match Status: All

Booked Records That Are Matched

School/COD # School

Loan ID Student’s Name Net Amount Disbs

--------------------- ------------------------------- -------------- --------

999999999P21G99999001 PINK, JACK J $500/ $500 2

999999999S21G99999001 BLUE, JOHN S $3500/ $3500 2




Sort: Loan ID


************************************************************************************


Match Status: All

Booked Records That Are Unmatched

School/COD # School


--------------------- ------------------------------- -------------- --------

999999999S21G99999001 WHITE, WENDY W $500/ $245 2

999999999S21G99999001 BLACK, BUD B / $245 1

999999999S21G99999001 GREEN, GARY G $500/ 2




by Loan ID, Page 3:


by Loan ID, Page 4:




Sort: Loan ID


************************************************************************************


Match Status: All

Unbooked Records That Are Matched

School/COD # School


--------------------- ------------------------------- -------------- --------

999999999P21G99999001 BROWN, BRENDA B $500/ $500 2

999999999U21G99999001 RED, ROBERT R $1500/ $1500 2

Report Date: 02/04/2021 US. DEPARTMENT OF EDUCATION PAGE: 4



Sort: Loan ID


************************************************************************************


Match Status: All

Unbooked Records That Are Unmatched

*Note - School Records Outside Of Sas Date Range Will Appear In This Section

School/COD # School


--------------------- ------------------------------- -------------- --------

999999999S21G99999001 BLUE, BARBARA B $500/ $245 2

999999999S21G99999001 WHITE, WILLIAM W / $245 0

999999999S21G99999001 GREEN, GLENDA G $500/ 2

Total Booked Records That Are Matched: 2

Total Booked Records That Are Unmatched: 3

Total Unbooked Records That Are Matched: 2

Total Unbooked Records That Are Unmatched: 3

Total Loans: 10

Reports


Disbursement Detail Comparison

This report, which you can print from the Compare dialog box, provides

you with a comparison of disbursement detail records from the SAS file

received from the COD System with disbursement detail records

imported from an external system or disbursement detail data in

EDExpress. The Disbursement Detail External Add (DLEXDISB)

record layout is provided in Volume IV, Section 3 of the 2020-2021

COD Technical Reference.

Note: DL Tools Loan and Disbursement Comparison Reports are

designed to be run using the SAS with YTD detail, not monthly detail.

You can change your SAS options by accessing the COD Web site at

cod.ed.gov.

Records are grouped into four sections on the report based on selected

match status (Matched, Unmatched, or All) and booked status (Booked,

Unbooked, or Both Booked and Unbooked). The four sections are:

Booked Records That Are Matched - Disbursement records appear in

this section of the Compare report if the SAS shows a booked date and

the disbursement data in the SAS matches the data in your school’s

database.

Booked Records That Are Unmatched - Disbursement records appear

in this section of the Compare report if the disbursement appears on the

SAS as booked, but the data does not appear in your school’s database;

or there is a discrepancy between the COD System data and the school

data.

Unbooked Records That Are Matched - Disbursement records appear

in this section of the Compare report if the disbursement appears on the

SAS as unbooked, and the dates and amounts match between the COD

System and the school.

Unbooked Records That Are Unmatched - Disbursement records

appear in this section of the Compare report if the disbursement exists in

your school’s database but does not appear on the SAS; the disbursement

appears as unbooked on the SAS, but the record does not appear in your

school’s database; or there is a discrepancy between the COD System

data and the school data for an unbooked loan. If your school receives a

DSDF with monthly detail, then any disbursements that were accepted in

a previous month would not be on the monthly SAS and would therefore

appear in this section.

DL Tools compares the disbursements recorded in EDExpress to the

corresponding disbursements in the SAS by doing a one-to-one

comparison of each disbursement using the disbursement number,

sequence number, disbursement date, and disbursement amounts.

If your school has not imported a booking notification for the loan but the SAS shows that the disbursement has booked, then the disbursement appears in the “Booked Records That Are Unmatched” section. The booking status is according to the COD System, not according to your school’s database.

The SAS end date always supersedes the selected date range specified if that date falls beyond the SAS end date.

A Disbursement Detail Comparison Report runs only if a disbursement level report (DSDF) with disbursement detail has been imported into DL Tools. If your school imports a loan-level report (DSLF) rather than a DSDF, then you cannot run this report. An EDExpress database connection is optional. When printing a Disbursement Detail Comparison, if you have not identified a school code in System setup, you can identify a particular school code in the DL Tools Compare dialog box. If you leave the school code blank in the Compare dialog box, a Disbursement Detail Comparison report is printed for all school codes in your school’s database for the designated program year.

http://cod.ed.gov/



Example 1 Below is an example of a Disbursement Detail Comparison – Sorted by

Loan ID, Page 1:




Sort: Loan ID


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021


Match Status: All

Booked Records That Are Matched

Disb #/ School/COD

Loan ID Student’s Name Seq # Net Amount

--------------------- ------------------------------- ------- --------------

999999999P21G99999001 BROWN, BARRY B 1/ 1 $3500/ $3500

999999999S21G99999001 TAN, TERESA T 1/ 1 $500/ $500

Reports



Loan ID, Page 2:




Sort: Loan ID


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021


Match Status: All

Booked Records That Are Unmatched

Loan ID Student’s Name

SCHOOL Disb# Seq# Date Gross Fee Rebate Net Net Adj

COD Disb# Seq# Date Gross Fee Rebate Net Net Adj

-----------------------------------------------------------------------------------

999999999S21G99999001 RED, ROBERTA R

1 1 01/07/2021 $1,750 $18 $0 $1,732

1 1 01/08/2021 $1,750 $18 $0 $1,732

999999999S21G99999001 RED, ROBERTA R

2 1 01/11/2021 $1,750 $18 $0 $1,732

2 1 01/12/2021 $1,750 $18 $0 $1,732

999999999S21G99999001 GREEN, GREG G

1 2 01/13/2021 $1,500 $15 $0 $1,485

1 2 01/13/2021 $1,501 $15 $0 $1,486 $1

999999999S21G99999001 GREEN, GREG G

2 2 01/15/2021 $1,500 $15 $0 $1,485 $1,281

No Matching COD Disbursement Exists




Loan ID, Page 3:




Sort: Loan ID


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021


Match Status: All

Unbooked Records That Are Matched

Disb #/ School/COD

Loan ID Student’s Name Seq # Net Amount

--------------------- ------------------------------- ------- --------------

999999999P21G99999001 BLUE, BELINDA B 1/ 1 $1,500/$1,500

999999999U21G99999001 BROWN, BILL B 1/ 1 $1,500/$1,500

Reports



Loan ID, Page 4:




Sort: Loan ID


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021


Match Status: All

Unbooked Records That Are Unmatched

*Note - School Records Outside Of SAS Date Range Will Appear In This Section

Loan ID Student’s Name

SCHOOL Disb# Seq# Date Gross Fee Rebate Net Net Adj

COD Disb# Seq# Date Gross Fee Rebate Net Net Adj

-----------------------------------------------------------------------------------

999999999U21G99999001 WHITE, WENDELL W

1 1 01/07/2021 $2,750 $29 $0 $2,721

1 1 01/08/2021 $2,750 $29 $0 $2,721

999999999U21G99999001 WHITE, WENDELL W

2 1 01/23/2021 $2,750 $29 $0 $2,721

2 1 01/22/2021 $2,750 $29 $0 $2,721

999999999U21G99999001 BLACK, BARBARA B

1 2 01/04/2021 $1,500 $15 $0 $1,485 $1,280

1 2 01/04/2021 $1,501 $15 $0 $1,486 $1,281

999999999S21G99999001 BLACK, BARBARA B

NO MATCHING SCHOOL DISBURSEMENT EXISTS

2 2 01/06/2021 $1,501 $15 $0 $1,486 $1,281

Total Booked Records That Are Matched: 2

Total Booked Records That Are Unmatched: 4

Total Unbooked Records That Are Matched: 2

Total Unbooked Records That Are Unmatched: 4

Total Disbursements: 12



SAS Cash Detail

The SAS Cash Detail Report displays the information from SAS Cash

Detail records in your school’s DL Tools database. SAS Cash Detail

data is received from the COD System and imported into DL Tools. This

report contains Transaction Type, Transaction Date, Transaction

Amount, COD Process Date, G5 Control/Check Number, and Totals.

An EDExpress database connection is optional, as this report compares

cash data, which is not currently stored in the EDExpress database.

Example 1 Below is an example of a SAS Cash Detail – Sorted by Transaction

Type:



SAS Cash Detail

Sort: Type


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021 Trans Type: All

School Code: G99999

End Date: 01/31/2021

Trans COD Process G5 Control/

Trans Type Date Trans Amount Date Check Number

----------- ---------- -------------- ------------- ---------------

Receipt 01/04/2021 $3,126 01/04/2021 1111111111111

Receipt 01/04/2021 $5,881 01/04/2021 1111111111112

Receipt 01/04/2021 $9,217 01/04/2021 1111111111113

Receipt 01/04/2021 $112 01/04/2021 1111111111114

Receipt 01/08/2021 $378 01/08/2021 1111111111115

Receipt 01/11/2021 $1,247 01/11/2021 1111111111116

Receipt 01/11/2021 $4,084 01/11/2021 1111111111117

Receipt 01/12/2021 $3,350 01/12/2021 1111111111118

Receipt 01/14/2021 $1,797 01/14/2021 1111111111119

Receipt 01/15/2021 $954 01/15/2021 1111111111110

Refund 01/06/2021 $3,126 01/07/2021 1111111111121

Refund 01/06/2021 $5,881 01/07/2021 1111111111122

Refund 01/06/2021 $9,217 01/07/2021 1111111111123

Refund 01/08/2021 $112 01/08/2021 1111111111124

Refund 01/11/2021 $378 01/11/2021 1111111111125

Refund 01/11/2021 $1,247 01/11/2021 1111111111126

Refund 01/13/2021 $4,084 01/13/2021 1111111111127

Refund 01/14/2021 $3,350 01/14/2021 1111111111128

Refund 01/18/2021 $954 01/18/2021 1111111111129

Refund 01/18/2021 $1,797 01/18/2021 1111111111130

Total Cash Receipt Records: 10

Total Refunds of Cash Records: 10

Total SAS Cash Detail Records: 20

Total Cash Receipt Amount: $30,146

Total Refunds of Cash Amount: $30,146

Reports


SAS Loan and Disbursement Detail

The SAS Loan and Disbursement Detail Report (with the option to

include or exclude disbursement detail) displays the information from

SAS Loan and Disbursement Detail records in your school’s database.

SAS Loan and Disbursement Detail data is received from the COD

System and imported into DL Tools. This report contains Student’s

Name, Loan ID, Record Type, Gross Amount, Fee Amount, Interest

Rebate Amount, Net Amount, and Totals.

An EDExpress database connection is optional.

If no disbursement date range is entered in the Print dialog box, the Date

Range label is printed without a date range.



Example 1 Below is an example of a SAS Loan Detail (Disbursement Detail Not

Included) – Filtered for Both Booked and Unbooked, Page 1:



SAS Loan Detail

Sort: Loan ID


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021

School Code: G99999 Booked Status: Booked and Unbooked

End Date: 01/31/2021 Loan Type: All

Student’s Name

PLUS Borrower’s Name Record Gross Fee Int Rebate Net

Loan ID Type Amount Amount Amount Amount

Servicer Name

----------------------------- -------- ------- ------ -------- -------

LEMON, LOU G

999999999S21G99999001 Unbooked $500 $4 $0 $496

XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

999999999S21G99999002 Unbooked $2,000 $20 $0 $1,980


LEMON, ZOEY G

999999999S21G99999001 Unbooked $2,000 $20 $0 $1,980


999999999S21G99999002 Unbooked $2,000 $20 $0 $1,980


999999999U21G99999001 Unbooked $2,000 $20 $0 $1,980


RED, CARRIE M

RED, ROBERT A

999999999S21G99999001 Booked $2,000 $20 $0 $1,980


999999999S21G99999002 Booked $2,000 $20 $0 $1,980


999999999P21G99999001 Booked $2,000 $84 $0 $1,916


DENIM, DAVID B

999999999S21G99999001 Booked $2,000 $20 $0 $1,980


999999999S21G99999002 Booked $2,000 $20 $0 $1,980


999999999U21G99999001 Booked $2,000 $20 $0 $1,980


GREEN, GLENN O

999999999S21G99999001 Booked $100 $0 $0 $100


999999999S21G99999002 Booked $2,000 $20 $0 $1,980


999999999U21G99999001 Booked $2,000 $20 $0 $1,980


Reports


Example 2 Below is an example of a SAS Loan Detail (Disbursement Detail Not

Included) – Filtered for Both Booked and Unbooked, Page 2:



SAS Loan Detail

Sort: Loan ID


********************************************************************************

Date Range: 01/01/2020 to 01/31/2020

School Code: G99999 Booked Status: Booked and Unbooked


Student’s Name



Servicer Name

----------------------------- -------- ------- ------ -------- -------

KHAKI, KARA G

999999999S21G99999001 Unbooked $2,000 $20 $0 $1,980


KHAKI, KLIEN G

999999999S21G99999001 Unbooked $2,000 $20 $0 $1,980


999999999S21G99999002 Unbooked $2,000 $20 $0 $1,980


999999999U21G99999001 Unbooked $2,000 $20 $0 $1,980


GRAPE, GEORGE T

999999999S21G99999001 Booked $2,000 $20 $0 $1,980


999999999S21G99999002 Booked $2,000 $20 $0 $1,980


999999999U21G99999001 Booked $2,000 $20 $0 $1,980


GREEN, GLINDA M

999999999S21G99999001 Unbooked $2,000 $20 $0 $1,980


Total Booked Loans: 12 $22,100

Total Unbooked Loans: 10 $18,500

Total Loans: 22 $40,600

Total Loan Gross Amount: $40,600

Total Loan Net Amount: $40,110



Example 3 Below is an example of a SAS Loan and Disbursement Detail

(Disbursement Detail Included) – Filtered for Booked Only, Page 1:




Sort: Loan ID


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021

School Code: G99999 Booked Status: Booked


Student’s Name



Servicer Name

----------------------------- -------- ------- ------ -------- -------

Disb # Seq # Type Disb Date Gross Amount Net Amount

------ ----- ---- ---------- ------------ ----------

BLUE, BILL B

999999999S21G99999001 Booked $2,000 $20 $0 $1,980


1 1 01/04/2021 $100 $100

999999999S21G99999002 Booked $2,000 $20 $0 $1,980


1 1 01/04/2021 $100 $100

999999999U21G99999001 Booked $2,000 $20 $0 $1,980


1 1 01/11/2021 $100 $100

WHITE, WILLIAM W

999999999S21G99999001 Booked $2,000 $20 $0 $1,980


1 1 01/04/2021 $100 $100

999999999S21G99999002 Booked $2,000 $20 $0 $1,980


1 1 01/11/2021 $100 $100

999999999U21G99999001 Booked $2,000 $20 $0 $1,980


1 1 01/15/2021 $100 $100

RED, RHONDA R

999999999S21G99999001 Booked $100 $0 $0 $100


1 1 01/16/2020 $100 $99

999999999S21G99999002 Booked $2,000 $20 $0 $1,980


1 1 01/20/2020 $100 $100

999999999U21G99999001 Booked $2,000 $20 $0 $1,980


1 1 01/17/2020 $100 $100

Reports


Example 4 Below is an example of a SAS Loan and Disbursement Detail

(Disbursement Detail Included) – Filtered for Booked Only, Page 2:




Sort: Loan ID


********************************************************************************

Date Range: 01/01/2021 to 01/31/2021

School Code: G99999 Booked Status: Booked


Student’s Name



Servicer

----------------------------- -------- ------- ------ -------- -------

Disb # Seq # Type Disb Date Gross Amount Net Amount

------ ----- ---- ---------- ------------ ----------

BLACK, BRENDA B

999999999S21G99999001 Booked $2,000 $20 $0 $1,980


1 1 01/06/2021 $100 $100

999999999S21G99999002 Booked $2,000 $20 $0 $1,980


1 1 01/22/2021 $100 $100

999999999U21G99999001 Booked $2,000 $20 $0 $1,980


1 1 01/27/2021 $100 $100

Total Booked Loans: 12 $22,100

Total Unbooked Loans: 0 $00,000

Total Loans: 12 $22,100

Total Disbursements: 12 $1,200

Total Loan Gross Amount: $22,100

Total Loan Net Amount: $21,868



Disbursement Measurement Tool Report (EDExpress

Schools Only)

This report is for EDExpress schools only. It monitors the disbursement

process by calculating and averaging the actual process time from entry

of actual disbursements, to sending the actual disbursements in a

document to the COD System, and to booking the loan. The report

compares the average number of days elapsed to your tolerances, or

guidelines, in DL Tools System Setup. You can compile an Actual

Disbursement Measurement Report with subtotals and totals for the

records in the list. This report also contains the Student’s Name, PLUS

Borrower’s Name, Disbursement Date/#/Seq, Batched Date and Days

Elapsed, Booked Date, and Days Elapsed.

An EDExpress database connection is required.

The names of all PLUS borrowers for each dependent student print on

the Disbursement Measurement Tool report. For example, if a dependent

student has one PLUS loan with the mother as the borrower and another

PLUS loan with the father as the borrower, the report prints the names of

both the mother and the father.

Reports


Example 1 Below is an example of a Disbursement Measurement Tool Report, Page

1:



Disbursement Measurement Tool Report

(All Records) Sort: Last Name


**************************************************************************************

Date Range: 01/01/2021 to 01/31/2021 Tolerance (Disbursed to Batched): 0

School Code: G99999 Tolerance (Disbursed to Booked): 0

Student’s Name Disb/Batched Disb/Bked

PLUS Borrower’s Name Disbursement Batched Days Booked Days

Loan ID Date/#/Seq Date Elapsed Date Elapsed

------------------------ --------------------------------------------------------

DENIM, DONALD A.

COPPER, CALVIN

999999999P21G99999001 01/04/2021 1 01 01/04/2021 0 01/05/2021 1

999999999S21G99999001 01/07/2021 1 01 01/07/2021 0 01/18/2021 10

01/14/2021 1 02 01/18/2021 4

999999999U21G99999001 01/04/2021 1 01 01/15/2021 11 29*

01/20/2021 2 01 01/22/2021 2

01/22/2021 2 02 01/22/2021 0

RED, REID I.

BLUE, BELLA

999999999P21G99999001 01/05/2021 1 01 01/08/2021 3 01/28/2021 20

01/22/2021 1 01 01/22/2021 0

999999999S21G99999001 01/22/2021 1 01 01/24/2021 2 01/29/2021 7

01/22/2021 2 01 01/27/2021 5

01/27/2021 2 02 01/27/2021 0

GREEN, GREG G.

999999999P21G99999001 01/21/2021 1 01 01/22/2021 1 01/25/2021 2

01/26/2021 2 01 01/27/2021 1

ZANY, ZOEY I.

999999999S21G99999001 01/20/2021 1 01 01/21/2021 1 01/27/2021 4

01/27/2021 2 01 01/27/2021 0



Example 2 Below is an example of a Disbursement Measurement Tool Report, Page

2:



Disbursement Measurement Tool Report

(All Records) Sort: Last Name


**************************************************************************************

Date Range: 01/01/2021 to 01/31/2021 Tolerance (Disbursed to Batched): 0

School Code: G99999 Tolerance (Disbursed to Booked): 0

Student’s Name Disb/Batched Disb/Bked

PLUS Borrower’s Name Disbursement Batched Days Booked Days

Loan ID Date/#/Seq Date Elapsed Date Elapsed

------------------------ --------------------------------------------------------

Recommended Tolerance (Disbursed to Batched): 0

Recommended Tolerance (Disbursed to Booked): 0

Total Number of Grad PLUS Disbursement Records: 2

Average Days Elapsed (Disbursed to Batched): 1.00

Average Days Elapsed (Disbursed to Booked): 2.00

Total Number of PLUS Disbursement Records: 3



Total Number of Subsidized Disbursement Records: 7



Total Number of Unsubsidized Disbursement Records: 3



Total Number of Disbursement Records: 15



* - Current Date Used

Documents

VOLUME IV DIRECT LOAN (DL) TOOLS - IFAP: Home...Volume IV, Section 3 of the 2020-2021 Common Origination and Disbursement (COD) Technical Reference. When creating your external files,