Volume 15, Chapter 8 DoD Financial Management Regulation ... · the automated SAAC system. Section 403 of this Volume contains instructions for preparing this report and cards. These

Volume 15, Chapter 8 DoD Financial Management Regulation

CHAPTER 08

BILLING AND REIMBURSEMENT

0801 INTRODUCTION

080101. Objectives. This Chapter establishesthe standard procedures to be used when:

A. The Security Assistance Account-ing Center (SAAC) bills foreign governmentsand international organizations (hereinaftercalled FMS customers) for costs related to de-fense articles and services that have been soldpursuant to the Arms Export Control Act, asamended.

B. DoD Components report FMSdeliveries of materiel and services, contractorprogress payments, and other related costs to theSAAC for the purpose of obtaining reimburse-ment or reporting performance under an allot-ment of Trust Fund budget authority.

C. DoD Components request reim-bursement from other DoD Components forcosts associated with interservice support of FMScases.

080102. Responsibilities

A. Security Assistance AccountingCenter (SAAC). The SAAC shall issue quarterlybilling statements to FMS customers based uponpayment schedules attached to the Letter ofOffer and Acceptance by the applicable imple-menting agency. Exceptions to this policy shallbe made when an implementing agency hassubmitted a "Quarterly Forecast of FinancialRequirements for In-Process Cases," or when thecommitted values for requisition cases (seeparagraph 040305) indicates performance on arequisition case is behind or ahead of schedule.In the latter cases the SAAC shall bill basedupon the report or the committed value ofrequisitions.

B. Implementing Agencies (IAs). IAsshall report accrued expenditures (work inprocess) and physical deliveries to the SAAC

through use of a billing and reporting procedureprescribed in this chapter and within 30 days ofoccurrence (date of shipment or performance).

C. Supporting DoD Components.Supporting DoD Components shall requestreimbursement from other DoD Componentsthrough the use of billing and reporting proce-dures prescribed in this chapter.

1. Requesting Activities. Re-questing activities are responsible for notifyingthe performing activities, when an order isplaced to satisfy an FMS demand. The notifica-tion, as a minimum, must consist of the country,case designator, and RSN/line item.

2. Performing Activities. Uponnotification that a customer order to be complet-ed is for an FMS customer, performing activitiesare responsible for notifying the requestingactivity whether the order has been accepted ona reimbursable or direct cite basis and for pre-paring internal billings which include total costto accomplish the order. This total billing shallinclude both funded and unfunded costs. Theperforming activity shall deposit amounts col-lected to the appropriate accounts, includingMiscellaneous Receipt Accounts.

0802 FMS BILLING STATEMENT

080201. General. The DD Form 645, "ForeignMilitary Sales Billing Statement," (or automatedequivalent) and Defense Security AssistanceAgency supplementary billing statements repre-sents the official claim for payment by the U.S.Government. In addition, it furnishes an ac-counting to the FMS purchaser for all costsincurred under each agreement. Detail on theface of the billing statement segregates the costelements in a manner parallel to the presentationof line item detail on the Letter of Offer andAcceptance (LOA). Physical performance ofservices, delivery of materiel, and progresspayments is shown against the line item detail(Record Serial Number) of the LOA. Adminis-

242

DoD Financial Management Regulation Volume 15, Chapter 8

trative surcharges and accessorial costs areseparately listed. The DD Form 645 is preparedon a quarterly basis in January, April, July, andOctober. The January bill reflects physicaldeliveries and performance of services andprogress payments through 31 December andcash collections recorded for the FMS casethrough the preparation date of the billingstatement. It also contains a forecast of estimat-ed advance cash requirements through themonth of June. A January bill is mailed on orabout January 15, with a due date for paymentof March 15. The April, July, and Octoberstatements follow the same basic time-frames.An example of a DD Form 645 prepared bySAAC is at Table 802-1.

080202. Final Statement

A. A case "final statement" shall begiven to a customer at the end of the calendarquarter in which the case is closed, recategorizedfrom an active status to an inactive status (seeparagraph 021104). Table 802-3 is an example ofa Final Statement of Account. Final statementsshall be annotated, either through use of arubber stamp or computer printing to:

1. Notify the FMS customer ofthis reclassification;

2. Identify the conditions underwhich the case records may be reactivated (seeSection 721 of this Volume).

3. Indicate that additional charg-es will be processed and reported to the purchas-er by means of an "Omnibus Statement of Ac-count."

B. An "Omnibus Statement of Ac-count" is the means of reporting additionalcharges or credits to cases that have beenrecategorized from active to inactive status. Itmay also be used for additional charges orcredits directed by the Defense Executive FMSReconciliation and Case Closure Board on inac-tive cases. An example of this statement and theaccompanying Delivery Listing is at Table 802-4and 802-5. Further discussion of this procedureis contained in paragraph 021104.

080203. DD Form 645 Entries. An explanationof the entries on the DD Form 645 follows:

A. Upper right-hand corner. Identi-fies the DoD Component acting as implementingagency for the cases shown on the statement.For example, Department of Defense/Army,Department of Defense/Air Force, etc.

B. Block 1. Identifies the recipient ofthe statement: full country/activity name fol-lowed by Service within country or specialpaying office designation.

C. Block 2. Identifies the statementas a "billing statement based on cash require-ments" or a "final statement of account," or an"Omnibus Statement of Account," whichever isapplicable. If the statement is a billing state-ment, this block also indicates the date paymentis due. Normally, the due date is 60 days afterthe preparation date in block 5.

D. Block 3. Statement number isassigned mechanically and is composed of thenumeric year and month representing the periodended followed by an alphabetic managementcode assigned by SAAC. The management codeis used to sequence cases for distribution andnormally identifies the paying office, unless theforeign customer has requested that cases besequenced in some other manner.

E. Block 4. Contains the last calendarday of the period for which the statement is pre-pared. Normally, the last day of the month atthe end of each calendar quarter.

F. Block 5. Reflects the date onwhich the statement was prepared, and is theofficial date of billing.

G. Case Identification and DeliveryStatus (Columns 6, 7, 8, and 9).

1. Column 6.

a. Identifies the FMS caseidentifier and line item identification (RecordSerial Number (RSN)) from the LOA.

b. Additionally, this columncontains identification of administrative

243


surcharges (L6A), accessorial costs (L00), andwork-in-process (WIP) related to the case.

c. An asterisk (*) precedingthe case designator indicates a closed/inactivecase. A case which has been closed since theprevious billing statement was issued will ap-pear on the current billing statement with anasterisk. Concurrently, a final statement ofaccount is prepared mechanically for the caseand presented following the billing statement.

2. Column 7. Contains thevalue of articles/services for each RSN, adminis-trative surcharges, or accessorial costs as shownon the LOA, or most recent amendment ormodification. Immediately below the value isthe short title identifying the articles/services asdescribed in the Security Assistance ManagementManual, Appendix D. [reference (e)].

3. Column 8. Value of totaldelivery costs reported at the end of the priorstatement period. No value is shown in thiscolumn for progress payments applicable toundelivered items.

4. Column 9. Value of deliverycosts reported since the end of the prior state-ment period. Values shown in this column aresupported in detail by the FMS Delivery Listing(see paragraph 080204). No value is shown inthis column for progress payments applicable toundelivered items.

H. Financial Status (Columns 10, 11,12, 13, and 14).

1. Column 10. This columncontains the totals of values shown in Columns8 and 9, plus work-in-process applicable toundelivered items. The value in Column 10 forwork-in-process represents accrued costs in-curred on behalf of the FMS purchaser which arenot yet supported by physical or constructivedeliveries. These costs include contractorholdbacks (normally 10%) on progress paymentsmade to contractors, potential termination liabili-ties, and any other applicable add-on costs.

2. Column 11. Contains theforecasted requirements for the case, i.e., the

value of potential costs to be incurred during thecalendar quarter following the payment due dateof the current statement plus any prior periodamounts representing unearned advances, poten-tial termination liabilities and contractor hold-back. This value appears on the "Case Total"line only and may be derived from one of twodifferent sources.

a. The quarterly depositidentified in the payment schedule from theFinancial Annex for the case which has a duedate that coincides with the payment due date ofthe current statement.

b. For all requisition typecases, i.e., supply support arrangement, FMSO II,and other repair part cases, the DoD Componentwill provide the SAAC with a "CommittedValues for Requisition Cases" report. This reportreflects the current value of on-hand, unfilledrequisitions for each case. The report will beaccompanied by cards or card images for use inthe automated SAAC system. Section 403 of thisVolume contains instructions for preparing thisreport and cards. These inputs will be submittedto SAAC by the 15th day of the last month ofeach calendar quarter (i.e., by March 15, June 15,September 15, and December 15) reflecting themost recent status for each case.

c. The committed value willbe used as the forecasted requirements in Col-umn 11 for the case in lieu of the quarterlydeposit in the payment schedule when thecommitted value is less than the payment sched-ule quarterly deposit.

3. Column 12. A value appearsin this column on the "Case Total" line only. Itrepresents the total of the Column 10 and Col-umn 11 values for the case.

4. Column 13. A value appearsin this column on the "Case Total" line only. Itrepresents the total amount of cash paymentsreceived from the customer through the officialdate of billing in Block 5.

5. Column 14. A value appearsin this column on the "Case Total" line only. Itrepresents a calculation, Column 12 value minus

244


Column 13 value, and is the additional cashpayment which is due from the customer. In theevent the calculation shows a negative amountdue, the negative amount will not be shown.

080204. FMS Delivery Listing. An FMS DeliveryListing is prepared in support of entries toColumn 9, "Current Period Delivery Costs," ofthe DD Form 645. This listing is illustrated atTable 802-2 and prepared based upon imple-menting agency delivery transactions that havean "E," or "A" price code in position 7. An "N"price code does not increase amounts reported inColumn 9. Only price codes "E" or "A" areperpetuated to the Delivery Listing sent to thepurchaser. Section 804 contains detailed proce-dures for completion and submission of thedelivery transactions. The Delivery Listing is anitemized listing of all items physically deliveredand services performed during the reportingperiod. It is cross referenced to specific docu-ment numbers and allows FMS customers tovalidate receipt of the materiel or services. ThisDelivery Listing also includes SAAC compu-tations of surcharges applied by that organiza-tion in accordance with Chapter 7 of thisVolume. In the first DD Form 645 submitted tothe FMS customer, the statement will recognize50% of the administrative fee as earned (Column9 of the DD 645). The remaining 50% of theadministrative charge will be billed as progresspayments or as deliveries are reported.

A. An explanation of the content ofcolumns in the FMS Delivery Listing follows:

1. Headings are the same asshown on the DD Form 645.

2. The first column titled "DOCID" is the Document Identifier Code assigned bySAAC to identify Delivery Listing transactionsand whether the transaction is a debit or credit.Codes assigned by SAAC to the Delivery Listingtransactions follow:

a. FKA - Articles/ServiceTransactions (Debit).

b. FKB - Articles/ServiceTransactions Adjustments (Credit).

c. FKC - AdministrativeCosts (Debit).

d. FKD - AdministrativeCost Adjustments (Credit).

e. FKE - Accessorial Costs(Debit).

f. FKF - Accessorial CostAdjustments (Credit).

g. FKG - Reply to CustomerRequest for Adjustments (Debit or Credit).

3. Remaining columns of theFMS Delivery Listing perpetuate information inthe delivery transactions. For example, thesecond field is the routing identifier code con-tained in positions 4-6 of the delivery transactionand the third field is the price code contained inposition 7 of the transaction report. However,transactions do not contain unit price informa-tion. Therefore, the 16th column of information,"unit price," is computed by SAAC by dividingextended value by quantity shipped. If thedivision does not result in an even number (thatis, there is a remainder), a rounded unit pricewill be printed followed by an asterisk (*).Where the unit price exceeds $9,999,999, anasterisk(*) will be printed in the unit price field.Instructions for preparation of the deliverytransaction are in Section 804.

4. An explanation of the SAACtotals follows:

a. FKA ARTICLES/ SER-VICES COST. Total of detail FKA (Debit) trans-actions.

b. FKB ARTICLES/SERVIC-ES COST. Total of detail FKB (Credit) adjust-ment transactions.

c. N E T T O T A L O FARTICLES/SERVICES COST. All FKA and FKBtransactions equal the net total ofarticles/services cost.

245


d. FKC ADMINISTRATIVECOSTS and FKD ADMINISTRATIVE COSTADJUSTMENTS.

(1) If the cost is com-puted by SAAC, the value against which thepercentage (%) factor is applied, the percentagefactor used, and the applied charge (underADMIN/ACSRL COST) are shown. The chargeis shown as a debit (FKC) or credit (FKD)amount.

(2) If actual costs havebeen applied, the words "ACTUAL CHARGE"are shown as Type of Cost. FKC (AdministrativeCosts) transactions are applied against FKA(Materiel/Services debit) transactions. FKD(Administrative Cost Adjustments) transactionsa r e a p p l i e d a g a i n s t F K B ( c r e d i tMateriel/Service).

e. NET TOTAL OF AD-MINISTRATIVE COSTS. All FKC and FKDtransactions equal the net administrative costs.

5. FKE ACCESSORIAL COSTSand FKF ACCESSORIAL COST ADJUSTMENTS.

a. FKE transactions areapplied against FKA (Materiel/Services debit)transactions; FKF transactions are applied againstFKB (Materiel/Services credit) transactions.

b. Each below-the-line costapplied is identified by Generic Code and de-scription of cost below the FKE/FKF headings.For example:

GenCode Long Title Short Title

(1) L1A INLAND TRANSPORT CONUS1 CONUS TRANS(2) L1B OCEAN TRANSPORTATION OCEAN TRAN(3) L1C AIR TRANSPORTATION AIR TRANS(4) L1D PARCEL POST2 PARCEL POST(5) L1E COMMERCIAL PKG CARRIERS2 COMM PKG(6) L1F INLAND TRANS OVERSEAS OS INLAND(7) L1O TRANSPORTATION COSTS TRANS COST(8) L2A PACKING CRATING

& HANDLING PCH(9) L2B CONUS PORT HANDLING CONUS PORT(10) L2C OVERSEAS PORT HANDLING OS PORT(11) L4A STORAGE STORAGE(12) L4O STAGING STAGING

(13) L6A ADMINISTRATIVE COSTS ADMIN COSTS(14) N7E MEDICAL MEDICAL(15) N7F QUARTERS QUARTERS(16) U1O NORMAL INVENTORY LOSS INV LOSS

Notes:1L1A does not apply to stock fund/Defense Business Opera-tions Fund items on/after October 1, 1990.

2L1D/L1E does not apply to stock funded items on or afterOctober 1, 1991.

c. NET TOTAL ACCESSO-RIAL. All FKE (debit) transactions and FKF(credit) transactions equal the net total accessori-al costs.

d. TOTAL DELIVERYCOSTS. Sum of net totals of article/servicecosts, administrative costs and accessorial costequals total delivered costs.

080205. Magnetic Tapes. The customer mayrequest SAAC provide magnetic tapes to supportthe FMS Delivery Listings. The specific transac-tion formats prepared by SAAC based uponDD-COMP(M) 1517 transactions are shown inTables 802-6 through 802-9 for the followingtransactions.

A. Materiel/Service Transaction -Table 802-6.

B. Training Transaction - Table 802-7.

C. Administrative Cost Transaction -Table 802-8.

D. Accessorial/Additional CostTransaction - Table 802-9.

246


TABLE 802-1 FOREIGN MILITARY SALES BILLING STATEMENT (DD FORM 645) EXAMPLE

UN

ITE

D S

TA

TE

S O

F A

ME

RIC

A

F

OR

EIG

N M

ILIT

AR

Y S

ALE

S B

ILLI

NG

ST

AT

EM

EN

T

D

EP

AR

TM

EN

T O

F D

EF

EN

SE

/Arm

y

1. T

O:

2. T

HIS

IS A

BIL

LIN

G S

TA

TE

ME

NT

3. S

TA

TE

ME

NT

NU

MB

ER

:4.

FO

R P

ER

IOD

EN

DE

D:

5. D

AT

E P

RE

PA

RE

D:

BA

ND

AR

IAB

AS

ED

ON

CA

SH

RE

QU

IRE

ME

NT

S.

AR

MY

PA

YM

EN

T IS

DU

E B

Y:

86 M

ar 1

5

85-

12N

A85

DE

C 3

186

JA

N 1

5C

AS

E ID

EN

TIF

ICA

TIO

N A

ND

DE

LIV

ER

Y S

TA

TU

S

6.7.

8.9.

10.

11.

12.

13.

14.

CA

SE

TO

TA

L V

ALU

E

C

UM

ULA

TIV

EC

UR

RE

NT

PE

RIO

DC

UM

ULA

TIV

E

FO

RE

CA

ST

ED

TO

TA

L F

INA

NC

IAL

C

UM

ULA

TIV

EA

MO

UN

T D

UE

& R

SN

OR

DE

RE

D

DE

LIV

ER

Y C

OS

TS

DE

LIV

ER

Y C

OS

TS

DE

LIV

ER

Y C

OS

TS

&

RE

QU

IRE

ME

NT

SR

EQ

UIR

EM

EN

TS

P

AY

ME

NT

SA

ND

PA

YA

BLE

E

ND

PR

IOR

PE

RIO

D(A

TT

AC

HM

EN

T 1

)W

OR

K IN

PR

OC

ES

S

(NO

TE

A)

RE

CE

IVE

D

CX

Y.0

01.

100,

000.

00

1,20

5.50

1,20

5.50

Aut

omot

v su

pp a

nd e

qp p

ts

L6A

3,00

0.00

1,

518.

181,

518.

18A

dmin

istr

ativ

e fe

e

L0O

4,00

0.00

Acc

esso

rial

25

0.16

250.

16

WIP

23

,776

.26

CA

SE

TO

TA

L10

7,00

0.00

2,

973.

7426

,750

.00

26,7

50.0

0

53,5

00.0

026

,750

.00

26,7

50.0

0

R

EV

IEW

PR

OC

ES

SE

XP

LAN

AT

OR

Y N

OT

ES

NO

TE

A:

TH

E T

ER

MS

OF

TH

E U

.S. P

UB

LIC

LA

W, T

HE

AR

MS

EX

PO

RT

CO

NT

RO

L A

CT

, RE

QU

IRE

TH

ES

IGN

AT

UR

E D

EP

AR

TM

EN

T O

F D

EF

EN

SE

TO

CO

LLE

CT

PA

YM

EN

TS

FR

OM

FO

RE

IGN

PU

RC

HA

SE

RS

IN A

DV

AN

CE

OF

TH

E T

IME

TH

AT

DO

D IN

CU

RS

CO

ST

S O

N T

HE

PU

RC

HA

SE

R'S

BE

HA

LF.

TH

ER

EF

OR

E, T

HIS

BIL

LIN

G S

TA

TE

ME

NT

AN

ALY

ST

: R

EQ

UE

ST

S P

AY

ME

NT

OF

MO

NIE

S T

HA

T A

RE

AN

TIC

IPA

TE

D T

O B

E E

XP

EN

DE

D B

ET

WE

EN

TH

E T

IME

TH

ISB

RA

NC

H C

HIE

F:

BIL

LIN

G S

TA

TE

ME

NT

IS P

AID

AN

D T

HE

FO

LLO

WIN

G B

ILLI

NG

ST

AT

EM

EN

T IS

PA

ID.

QU

ALI

TY

AS

SU

RA

NC

E:

* D

EN

OT

ES

CA

SE

S C

LOS

ED

DU

RIN

G T

HE

CU

RR

EN

T P

ER

IOD

.A

UT

HE

NT

ICA

TIO

NP

AY

ME

NT

INS

TR

UC

TIO

NS

S

IGN

AT

UR

EIF

A P

AY

ME

NT

IS D

UE

, YO

UR

CH

EC

K IN

U.S

. DO

LLA

RS

, MA

DE

PA

YA

BLE

TO

TH

E T

RE

AS

UR

ER

OF

TH

E U

NIT

ED

ST

AT

ES

, SH

OU

LD B

E F

OR

WA

RD

ED

DIR

EC

TLY

TO

:

DE

FE

NS

E F

INA

NC

E A

ND

AC

CO

UN

TIN

G S

ER

VIC

E (

DF

AS

-DE

/I)

OF

FIC

E O

F T

HE

DIR

EC

TO

R67

60 E

AS

T IR

VIN

GT

ON

PLA

CE

S

EC

UR

ITY

AS

SIS

TA

NC

E A

CC

OU

NT

ING

CE

NT

ER

DE

NV

ER

, CO

. 802

79-2

000

DD

FO

RM

645

Z

ZZ

Z9

S

CC

247


TABLE 802-2 FOREIGN MILITARY SALES DELIVERY LISTING EXAMPLE

FM

S D

ELI

VE

RY

LIS

TIN

GF

OR

PE

RIO

D: 9

X D

EC

31

DA

TE

PR

EP

AR

ED

: 9X

JA

N 0

5

CO

UN

TR

Y:

BA

ND

AR

IA

ST

AT

EM

EN

T N

UM

BE

R: 9

X-1

2NA

U

.S. D

EP

T/A

GE

NC

Y:

AR

MY

SE

RV

ICE

: A

RM

Y

C

AS

E: C

XY

RS

N:0

01

AR

TIC

LES

/SE

RV

ICE

S T

RA

NS

AC

TIO

NS

DO

CP

RC

ST

OC

KU

NIT

QU

AN

DO

CU

ME

NT

DO

CS

UP

L

M

AC

TG

SH

IPU

NIT

EX

TE

ND

ED

IDR

ICC

DN

UM

BE

RIS

SU

ES

HIP

NU

MB

ER

S

FX

AD

RS

S

A

RC

DA

TE

TB

C

DS

C

DA

TE

PR

ICE

VA

LUE

F

KA

B14

E'4

9000

9261

2340

0 E

A10

BB

D84

5306

9001

BZ

2UR

K

F85

12 G

AB

5330

120.

551,

205.

50

AD

MIN

IST

RA

TIV

E/A

CC

ES

SO

RIA

L T

RA

NS

AC

TIO

NS

DO

C

GE

NE

RIC

CO

ST

DO

CU

ME

NT

AC

TG

TY

PE

OF

PE

RC

EN

T

TO

TA

L V

ALU

E

AD

MIN

/AC

SR

LID

C

OD

E

D

ES

CR

IPT

ION

NU

MB

ER

AR

CD

AT

E

C

OS

TF

AC

TO

R

A

PP

LIE

DC

OS

T

FK

C

L6A

A

DM

IN C

OS

TS

BB

D85

10

C

OM

PU

TE

D1.

5010

0,00

0.00

1,50

0.00

FK

C

L6A

A

DM

IN C

OS

TS

BB

D85

12

C

OM

PU

TE

D1.

501,

205.

5018

.08

FK

E

L1A

C

ON

US

TR

AN

SB

BD

8512

CO

MP

UT

ED

3.75

1,20

5.50

45.2

1F

KE

L1

C

AIR

TR

AN

SB

BD

8512

CO

MP

UT

ED

6.00

1,20

5.50

72.3

3F

KE

L1

F

OS

INLA

ND

BB

D85

12

C

OM

PU

TE

D3.

001,

205.

5036

.16

FK

E

L2A

P

CH

BB

D85

12

C

OM

PU

TE

D3.

501,

205.

5042

.19

FK

E

L2B

C

ON

US

PO

RT

BB

D85

12

C

OM

PU

TE

D2.

501,

205.

5030

.14

FK

E

L2C

O

S P

OR

TB

BD

8512

CO

MP

UT

ED

1.50

1,20

5.50

12.0

6

SU

MM

AR

Y O

F D

ELI

VE

RY

CO

ST

S

TO

TA

L C

OS

TS

FK

A A

RT

ICLE

S/S

ER

VIC

E C

OS

TS

1,20

5.50

NE

T T

OT

AL

OF

AR

TIC

LES

/SE

RV

ICE

S C

OS

TS

1,20

5.50

AC

TU

AL

CO

ST

SC

OM

PU

TE

D C

OS

TS

FK

A A

DM

INIS

TR

AIT

VE

CO

ST

S.0

01,

518.

081,

518.

08

NE

T T

OT

AL

AD

MIN

IST

RA

ITV

E C

OS

TS

.00

1,51

8.08

1,51

8.08

FK

A A

CC

ES

SO

RIA

L C

OS

TS

L1

A IN

LAN

D T

RA

NS

PO

RT

AT

ION

CO

NU

S*

.00

45.2

145

.21

L1

C A

IR T

RA

NS

PO

RT

AT

ION

.00

72.3

372

.33

L1

F IN

LAN

D T

RA

NS

PO

RT

AT

ION

.00

36.1

736

.17

L2

A P

AC

K, C

RA

TE

& H

AN

DLI

NG

.00

42.1

942

.19

L2

B C

ON

US

PA

RT

HA

ND

LIN

G.0

030

.14

30.1

4

L2

C O

VE

RS

EA

S P

OR

T H

AN

DLI

NG

.00

12.0

612

.06

NE

T T

OT

AL

AC

CE

SS

OR

ICA

L C

OS

TS

.00

238.

123

8.10

TO

TA

L D

ELI

VE

RY

CO

ST

S2,

961.

69

* N

ot a

pplic

able

to s

tock

fund

ed m

ater

ial.

248


TABLE 802-3 FOREIGN MILITARY SALES BILLING STATEMENT (DD FORM 645) EXAMPLE

UN

ITE

D S

TA

TE

S O

F A

ME

RIC

A

F

OR

EIG

N M

ILIT

AR

Y S

ALE

S B

ILLI

NG

ST

AT

EM

EN

T

D

EP

AR

TM

EN

T O

F D

EF

EN

SE

/ Arm

y

1. T

O:

2. T

HIS

IS A

FIN

AL

ST

AT

EM

EN

T3.

ST

AT

EM

EN

T N

UM

BE

R:

4. F

OR

PE

RIO

D E

ND

ED

:5.

DA

TE

PR

EP

AR

ED

:B

AN

DA

RIA

OF

AC

CO

UN

TA

RM

Y

9

X-1

2NA

9X D

EC

31

9X J

AN

05

CA

SE

IDE

NT

IFIC

AT

ION

AN

D D

ELI

VE

RY

ST

AT

US

6.7.

8.9.

10.

11.

12.

13.

14.

CA

SE

TO

TA

L V

ALU

E

C

UM

ULA

TIV

EC

UR

RE

NT

PE

RIO

DC

UM

ULA

TIV

E

FO

RE

CA

ST

ED

TO

TA

L F

INA

NC

IAL

C

UM

ULA

TIV

EA

MO

UN

T D

UE

& R

SN

OR

DE

RE

D

DE

LIV

ER

Y C

OS

TS

DE

LIV

ER

Y C

OS

TS

DE

LIV

ER

Y C

OS

TS

&

RE

QU

IRE

ME

NT

SR

EQ

UIR

EM

EN

TS

P

AY

ME

NT

SA

ND

PA

YA

BLE

E

ND

PR

IOR

PE

RIO

D(A

TT

AC

HM

EN

T 1

)W

OR

K IN

PR

OC

ES

S

(NO

TE

A)

RE

CE

IVE

D

*C

XY

100,

000.

0010

0,00

0.00

10

0,00

0.00

Aut

omot

v su

pp a

nd e

qp p

ts

L6A

3,00

0.00

3,00

0.00

3,

000.

00A

dmin

istr

ativ

e fe

e

L0O

4,00

0.00

4,00

0.00

4,00

0.00

Acc

esso

rial C

osts

CA

SE

TO

TA

L10

7,00

0.00

107,

000.

00

107,

000.

00

10

7,00

0.00

107,

000.

00

R

EV

IEW

PR

OC

ES

SE

XP

LAN

AT

OR

Y N

OT

ES

ON

CE

FIN

AL

ST

AT

EM

EN

TS

/BIL

LIN

GS

HA

VE

BE

EN

SE

NT

FO

R A

N F

MS

CA

SE

, NO

SU

BS

EQ

UE

NT

AD

JUS

TM

EN

T O

FS

IGN

AT

UR

ES

UC

H B

ILLI

NG

S, U

PW

AR

D O

R D

OW

NW

AR

D, I

S A

UT

HO

RIZ

ED

, EX

CE

PT

UN

DE

R T

HE

FO

LLO

WIN

G IN

ST

AN

CE

S:

A.

DIS

CO

VE

RY

OF

PA

TE

NT

ER

RO

RS

SU

CH

AS

OB

VIO

US

ER

RO

RS

IN A

DD

ITIO

N O

R M

ULT

IPLI

CA

TIO

N,

AN

ALY

ST

:

U

NA

UT

HO

RIZ

ED

DE

VIA

TIO

NS

FR

OM

DO

D F

INA

NC

IAL

PO

LIC

Y, O

R

CO

MP

UT

ER

ER

RO

RS

INB

RA

NC

H C

HIE

F:

ES

TA

BLI

SH

ING

UN

IT P

RIC

ES

.Q

UA

LIT

Y A

SS

UR

AN

CE

: B

. T

O P

RO

VID

E C

RE

DIT

S F

OR

DIS

CR

EP

AN

CY

RE

PO

RT

S S

UB

MIT

TE

D B

Y T

HE

PU

RC

HA

SE

R IN

AC

CO

RD

AN

CE

WIT

H T

ER

MS

AN

D C

ON

DIT

ION

S O

F T

HE

DD

FO

RM

151

3.A

UT

HE

NT

ICA

TIO

N C

. D

ISC

OV

ER

Y B

Y T

HE

UN

ITE

D S

TA

TE

S T

HA

T P

AY

ME

NT

INS

TR

UC

TIO

NS

S

IGN

AT

UR

E

F

OR

A C

AS

E B

UT

HA

S F

AIL

ED

TO

SU

BM

IT A

BIL

L. D

. D

ISC

OV

ER

Y B

Y T

HE

UN

ITE

D S

TA

TE

S T

HA

T T

HE

FIN

AL

PR

ICE

PA

ID T

O A

U.S

. CO

NT

RA

CT

OR

FO

R A

N

IT

EM

PR

OV

IDE

D IN

AC

CO

RD

AN

CE

WIT

H S

EC

TIO

N 2

2 O

F T

HE

AR

MS

EX

PO

RT

CO

NT

RO

L A

CT

IS

D

IFF

ER

EN

T F

RO

M T

HE

FIN

AL

AM

OU

NT

BIL

LED

FO

R T

HA

T IT

EM

. O

FF

ICE

OF

TH

E D

IRE

CT

OR

S

EC

UR

ITY

AS

SIS

TA

NC

E A

CC

OU

NT

ING

CE

NT

ER

DD

FO

RM

645

(

NO

V 8

7)

PR

EV

IOU

S E

DIT

ION

S A

RE

OB

SO

LET

E (

Q)

249


TABLE 802-4 OMNIBUS STATEMENT OF ACCOUNT (DD FORM 645) EXAMPLE

UN

ITE

D S

TA

TE

S O

F A

ME

RIC

A

F

OR

EIG

N M

ILIT

AR

Y S

ALE

S B

ILLI

NG

ST

AT

EM

EN

T

D

EP

AR

TM

EN

T O

F D

EF

EN

SE

/ Arm

y

1. T

O:

2. T

HIS

IS A

N O

MN

IBU

S3.

ST

AT

EM

EN

T N

UM

BE

R:

4. F

OR

PE

RIO

D E

ND

ED

:5.

DA

TE

PR

EP

AR

ED

:B

AN

DA

RIA

ST

AT

EM

EN

T O

F A

CC

OU

NT

AR

MY

9X

-06N

A9X

JU

N 3

09X

JU

L 05

CA

SE

IDE

NT

IFIC

AT

ION

AN

D D

ELI

VE

RY

ST

AT

US

6.7.

8.9.

10.

11.

12.

13.

14.

CA

SE

TO

TA

L V

ALU

E

C

UM

ULA

TIV

EC

UR

RE

NT

PE

RIO

DC

UM

ULA

TIV

E

FO

RE

CA

ST

ED

TO

TA

L F

INA

NC

IAL

C

UM

ULA

TIV

EA

MO

UN

T D

UE

& R

SN

OR

DE

RE

D

DE

LIV

ER

Y C

OS

TS

DE

LIV

ER

Y C

OS

TS

DE

LIV

ER

Y C

OS

TS

&

RE

QU

IRE

ME

NT

SR

EQ

UIR

EM

EN

TS

P

AY

ME

NT

SA

ND

PA

YA

BLE

E

ND

PR

IOR

PE

RIO

D(A

TT

AC

HM

EN

T 1

)W

OR

K IN

PR

OC

ES

S

(NO

TE

A)

RE

CE

IVE

D

C

XY

100,

000.

0010

0,00

0.00

500.

0010

0,50

0.00

Aut

omot

v su

pp a

nd e

qp p

ts

L6A

3,00

0.00

3,00

0.00

15.0

03,

015.

00A

dmin

istr

ativ

e fe

e

L0O

4,00

0.00

4,00

0.00

4,00

0.00

Acc

esso

rial C

osts

CA

SE

TO

TA

L10

7,00

0.00

107,

000.

0051

5.00

107,

515.

00

10

7,51

5.00

107,

515.

00

R

EV

IEW

PR

OC

ES

SE

XP

LAN

AT

OR

Y N

OT

ES

* D

EN

OT

ES

CA

SE

S C

LOS

ED

IN T

HE

CU

RR

EN

T P

ER

IOD

.S

IGN

AT

UR

E

Thi

s O

mni

bus

Qua

rter

ly B

illin

g S

tate

men

t is

used

to r

epor

t min

orA

NA

LYS

T:

r

econ

cilia

tory

cha

rges

and

cre

dits

for

FM

S c

ases

for

whi

ch a

fina

lB

RA

NC

H C

HIE

F:

S

tate

men

t of A

ccou

nt w

as e

arlie

r pr

epar

ed.

Nor

mal

ly c

harg

es w

illQ

UA

LIT

Y A

SS

UR

AN

CE

:

be

fund

ed fr

om th

e P

urch

aser

's c

ash

hold

ing

acco

unt.

If th

e ho

ld-

i

ng a

ccou

nt c

onta

ins

insu

ffici

ent f

unds

or

if th

e P

urch

aser

has

AU

TH

EN

TIC

AT

ION

m

ade

othe

r ap

prov

ed a

rran

gem

ents

with

SA

AC

, the

Om

nibu

s B

illin

g S

tate

-

SIG

NA

TU

RE

m

ent i

s us

ed to

req

uest

add

ition

al fu

nds.

D

IRE

CT

OR

, SA

AC

DD

FO

RM

645

(

JUN

78)

P

RE

VIO

US

ED

ITIO

NS

AR

E O

BS

OLE

TE

250


TABLE 802-5 FOREIGN MILITARY SALES DELIVERY LISTING

FM

S D

ELI

VE

RY

LIS

TIN

GF

OR

PE

RIO

D: 9

X J

UN

30

DA

TE

PR

EP

AR

ED

: 9X

JU

L 15

C

OU

NT

RY

: B

AN

DA

RIA

S

TA

TE

ME

NT

NU

MB

ER

: 9X

-06N

A

U.S

. DE

PT

/AG

EN

CY

: A

RM

YS

ER

VIC

E:

AR

MY

CA

SE

: CX

Y

R

SN

:001

AR

TIC

LES

/SE

RV

ICE

S T

RA

NS

AC

TIO

NS

DO

CP

RC

ST

OC

KU

NIT

QU

AN

DO

CU

ME

NT

DO

CS

UP

L

M

AC

TG

SH

IPU

NIT

EX

TE

ND

ED

IDR

ICC

DN

UM

BE

RIS

SU

ES

HIP

NU

MB

ER

S

FX

AD

RS

S

A

RC

DA

TE

TB

C

DS

C

DA

TE

PR

ICE

VA

LUE

F

KA

B14

A'4

9000

9261

2350

0 E

A1

BB

C84

5100

9006

BZ

2001

87

05D

AB

5330

500.

0050

0.00

AD

MIN

IST

RA

TIV

E/A

CC

ES

SO

RIA

L T

RA

NS

AC

TIO

NS

DO

C

GE

NE

RIC

CO

ST

DO

CU

ME

NT

AC

TG

TY

PE

OF

PE

RC

EN

T

TO

TA

L V

ALU

E

AD

MIN

/AC

SR

LID

C

OD

E

D

ES

CR

IPT

ION

NU

MB

ER

AR

CD

AT

E

C

OS

TF

AC

TO

R

A

PP

LIE

DC

OS

T

FK

C

L6A

A

DM

IN C

OS

TS

BB

D87

05

C

OM

PU

TE

D3.

0050

0.00

15.0

0

SU

MM

AR

Y O

F D

ELI

VE

RY

CO

ST

S

TO

TA

L C

OS

TS

FK

A A

RT

ICLE

S/S

ER

VIC

E C

OS

TS

500.

00

AR

TIC

LES

/SE

RV

ICE

S C

OS

TS

AD

JUS

TM

EN

TS

NE

T T

OT

AL

OF

AR

TIC

LES

/SE

RV

ICE

S C

OS

TS

500.

00

AC

TU

AL

CO

ST

SC

OM

PU

TE

D C

OS

TS

FK

C A

DM

INIS

TR

AIT

VE

CO

ST

S.0

015

.00

15.0

0

FK

D A

DM

INIS

TR

AT

IVE

CO

ST

AD

JUS

TM

EN

TS

NE

T T

OT

AL

AD

MIN

IST

RA

ITV

E C

OS

TS

.00

15.0

015

.00

TO

TA

L D

ELI

VE

RY

CO

ST

S51

5.50

251


TABLE 802-6 MATERIEL/SERVICE TRANSACTION1

TransactionPosition Field Contents

1-3 Document Identifier Code2

4-6 Routing Identifier Code7 Price Code8-22 Stock or Part Number/ROD Response/Narrative Description23-24 Unit of Issue25-29 Quantity Shipped3

30-43 Document Number44 Suffix Code45-50 Supplemental Address51 Mode of Shipment52-53 Adjustment Reply Code54-57 Accounting Date (numeric year and month in which processed at SAAC)58 Transportation Bill Code (second position of original code)59-60 Delivery Source Code61-64 Date Shipped65-73 Extended Value3,4

74-80 Unit Price4

81-83 Record Serial Number (Line)84 Cost Identification Code85 In-Country Service____________________________________________

1 The majority of data in the Transaction is perpetuated from the deliverytransaction (see Section 804 of this Volume).

2 Document identifier code will be FKA for debits, FKB for credits, and FKG for reply to customerrequests for adjustments (see Section 803). FKG Transactions may contain either debit or creditvalues.

3 A credit value is indicated by an X-11 zone punch in position 29 and position 73.

4 For items which the unit price exceeds $99,999.99 or which does not calculate to an even number withno remainder, the unit price field will be blank, with a hyphen in positions 78 and 80. When theextended value is greater than $9,999,999.99, the unit price field will be blank with a hyphen inposition 80 and the extended value field will contain whole dollars only.

252


TABLE 802-7 TRAINING TRANSACTION


1-3 Document Identifier Code (FKA, FKB)4-6 Routing Identifier Code7 Price Code (normally "A")8-22 Course Number or Brief Description23-24 Unit of Issue (normally "XX")25-29 Quantity (normally absolute value of 1)30-43 Document Number (normally contains zeros in positions 33-35 and ITO date and/or

number in positions 36-43)44 Suffix Code or Blank45-50 Supplemental Address (normally contains zeros in positions 46-47)51-53 Blank or Zero54-57 Accounting Date58 Normally Blank59-60 Delivery Source Code61-64 Course Commencement Date or Blank65-73 Extended Value (cost involved with training)74-80 Unit Price (normally same as extended value)81-83 Record Serial Number (Line)84 Cost Identification Code85 In-Country Service

Special Instructions

In positions 8-22 enter the training course number; for example, WCN0270AB123456. For associated costs(for example, Medical), enter the description of the service (abbreviated, as necessary) in positions 16-22(illustration: WCN0270AMEDICAL).

253


TABLE 802-8 ADMINISTRATIVE TRANSACTION


1-3 Document Identifier Code (FKC for debits, FKD for credits)4-6 Routing Identifier Code of activity which reported materiel/services to which

administrative costs apply7 Blank8-19 Contains constant "ADM COST," left justified20-29 Value of which cost applies, if applicable30 U.S. Implementing Agency Code31-32 FMS Country Code33-44 Blank45 FMS Country Service46-47 Blank48-50 FMS Case Designator51 Blank52-53 Adjustment Reply Code, if applicable54-57 Accounting Date58-60 Generic Code (L6A)61-64 Blank65-73 Value of Administrative Cost74-80 Percentage rate used, if applicable81-83 Record Serial Number (Line)84 Country Identification Code85 In-Country Service

254


TABLE 802-9 ACCESSORIAL/ADDITIONAL COST TRANSACTION


1-3 Document Identifier Code (FKE for debits, FKF for credits)4-6 Routing Identifier Code of activity which reported materiel/services to which

accessorial costs apply7 Blank8-19 Generic Short Title as outlined in paragraph 080204.A.5.b, e.g., CONUS TRANS.20-29 Value to which cost applies, if applicable30 U.S. Implementing Agency Code31-32 FMS Country Code33-34 Blank45 FMS Country Service46-47 Blank48-50 FMS Case Designator51 Blank52-53 Adjustment Reply Code, if applicable54-57 Accounting Date58-60 Generic Code for type of cost as prescribed by the Security Assistance Management

Manual (SAMM) [reference (e)]61-64 Blank65-73 Value of Accessorial Cost74-80 Percentage rate used, if applicable81-83 Record Serial Number (Line)84 Cost Identification Code85 In-Country Service

255


0803 FMS CUSTOMER REQUESTS FORBILLING AND SUPPLY ADJUSTMENTS

080301. General. In the event customer reviewof the DD Form 645 and/or the supporting FMSDelivery Lists identifies the necessity for anadjustment, the customer shall be advised tosubmit a formal request. Requests for billingand supply adjustments for materiel/serviceperformance and accessorial charges should besubmitted to the implementing agency. Requestsfor adjustments pertaining exclusively to admin-istrative charges should be submitted to DFAS-DE(SAAC). FMS customers shall be advised tosubmit all requests for billing and supply adjust-ments on a Standard Form (SF) 364, "Report ofDiscrepancy (ROD)," clearly indicating thespecific adjustment or billing action requested.The form, instructions for completion, anddefinitions are prescribed in Joint RegulationDLAR 4140.60, AR 795-8, NAVSUPINST 4920.9A,AFR 67-7, and MCO 4140.1C [reference (w)].DoD Components shall process eligible RODS inaccordance with the joint regulation. Afterresolution of RODs applicable to materiel andservices, DoD Components shall report theaction which is being taken to the SAAC throughuse of the delivery transaction (see Section 804 ofthis Volume). The appropriate adjustmentresponse codes to RODs are to be punched intopositions 52-53 of the transaction.

080302. ROD Response Codes. The ROD re-sponse codes set forth in this paragraph havebeen developed to cover most replies to custom-er requests for billing or adjustments. When asituation arises not covered by these codes, replyby letter. Request for codes to cover additionaltransactions should be submitted to DFAS-HQ/A, Room 409, Crystal Mall #3, Arlington,VA 22240-2000.

A. Codes to identify the reason arequest is being denied:

1. AA - Duplicate billing and/orshipment resulted from receipt of duplicaterequisition and duplicate supply action.

2. AB - Bill reflected correct unitor extended price of materiel shipped.

3. AE - Supplier adjusted to unitpack since requisition did not prohibit thisaction; or shipment made in accordance withinstructions in requisitions.

4. AF - Authorized substitute inlatest supply manual. Requisitions did notprohibit substitutions.

5. AG - Claims prior to June 1,1992, less than $100 and claims after June 1, 1992,less than $800, loss or gain to be absorbed bycustomer.

6. AI - Local records indicateprior reversal of duplicate credit or charge in billnumber cited.

7. AJ - Credit was granted as aresult of prior request and processing in billing.

8. AK - Shipment made viacommercial bill of lading; U.S. Government notresponsible for damaged shipments.

9. AL - Copies of shippingdocument evidencing proof of shipment/accep-tance are attached.

10. AN - Claim less than $25 lossor gain to be absorbed by customer.

11. AO - Request cannot begranted because discrepancy report was notreceived within allowable time-frame.

12. AP - Request cannot begranted because item was procured specificallyfor FMS customer. Section 6, Warranties, of thestandard terms and conditions of the LOA,applies (see SAMM, reference e).

B. Codes to identify reason requestgranted and instructions for disposition of anymateriel shipped in error:

1. BA - Materiel to be disposedof locally.

2. BB - Materiel to be returnedto activity designated in positions 4-6 for subse-quent credit.

256


3. BC - Hold unacceptableshipment quantity pending disposition instruc-tions to be submitted via separate communica-tion.

4. CA - Requested debit adjust-ment will be made and bill issued. No supplyaction required.

5. CB - Requested credit adjust-ment will be made and amended bill issued. Nosupply action required.

6. CF - Request granted forfinancial adjustment not directly related tomateriel shipments, i.e., repair costs.

7. CW - Credit adjustmentgranted on accessorial charges--FKF transactionsonly.

8. CX - Credit adjustment grant-ed on administrative charges--FKD transactionsonly.

9. CY - Debit adjustment grant-ed on administrative charges--FKC transactionsonly.

10. CZ - Debit adjustment grant-ed on accessorial charges--FKE transactions only.

C. Codes which are advisory and donot require billing or supply actions:

1. DA - Request previouslyprocessed and credit granted.

2. DB - Request previouslyprocessed and credit not granted.

3. DD - Billing previouslyrendered.

4. DG - Duplicate billing will befurnished.

5. DI - Letter of explanationfollows.

6. DJ - No record of previous re-quest. Resubmit.

7. DK - Copies of shippingdocuments evidencing proof of shipment andacceptance are attached.

8. DM - Reply delayed 30 days.Matter being investigated.

9. DX - Request for ROD cancel-lation approved.

D. Codes for requesting additionaldata from country:

1. EB - Document numberincomplete. Resubmit.

2. E C - B i l l n u m b e rincomplete/missing.

3. EF - Records do not indicateduplicate shipment and/or billing on bill num-ber cited. If duplication occurred on another bill,resubmit citing both bill numbers.

4. EI - Claim should be support-ed by appropriate documentation. Please resub-mit.

5. EJ - Claim should be support-ed by confirmation of cancellation. Please resub-mit.

080303. Reply Listing. The SAAC provides aconsolidated listing of the actions taken in re-sponse to RODs. The listing titled, "ReplyListing to Customer Requests for Adjustments’"is illustrated at Table 803-1. This listing shall bemailed with the DD Form 645 to the countryinvolved. All FKG (response to RODs) shall belisted separately for each country and case. TheFKG transaction contains the same data elementsas the FKA/FKB transaction shown on the FMSDelivery Listing. The Reply Listing is preparedin the same basic sequence as the billing state-ment and FMS Delivery Listing. If the customerrequests magnetic tapes to support the FMSDelivery Listing, the format for FKG transactionsshall be the same as the Materiel/Service trans-action at Table 802-6.

257


TABLE 803-1 FOREIGN MILITARY SALES REPLY LISTINGTO CUSTOMER REQUESTS FOR ADJUSTMENTS

FM

S R

EP

LY L

IST

ING

TO

CU

ST

OM

ER

RE

QU

ES

TS

FO

R A

DJU

ST

ME

NT

SF

OR

PE

RIO

D: 8

6 M

AR

31

DA

TE

PR

EP

AR

ED

: 86

AP

R 1

0

CO

UN

TR

Y:

BA

ND

AR

IA

ST

AT

EM

EN

T N

UM

BE

R: 8

6-03

NC

U

.S. D

EP

T/A

GE

NC

Y:

AR

MY

DO

CP

RC

ST

OC

KU

NIT

QU

AN

DO

CU

ME

NT

DO

CS

UP

L

M

AC

TG

UN

ITE

XT

EN

DE

DID

RIC

CD

NU

MB

ER

ISS

UE

SH

IPN

UM

BE

R

SF

XA

DR

S

S

AR

C

D

AT

ET

BC

D

SC

PR

ICE

VA

LUE

C

AS

E:

XIL

R

SN

: 00

1

FK

GB

Y7

A'W

Z00

1500

Y61

6586

EA

4CR

BB

DK

4433

61A

426

BZ

2XIL

C

B]

8603

DA

B

70

.43

281

.72C

R

CA

SE

: X

IU

RS

N:

002

FK

G59

1 A

'534

0010

1676

7100

EA

800C

RB

BD

K44

3361

B15

8B

Z2X

IU

CB

]86

01 D

AB

1.50

1200

.00C

R

258


0804 IMPLEMENTING AGENCY PERFOR-MANCE REPORTS OR REQUESTS FOR REIM-BURSEMENT

080401. Reporting Deliveries. Implementingagencies shall report the cost of DoD services,inventory items, and new procurement to theSAAC using the delivery transaction, unless theprovisions of paragraph 080403 are applicable.Earned reimbursements included in such reportsshall be paid within 20 working days from thedate of receipt at SAAC. In the event a cashflow problem precludes payment, SAAC shallissue immediate notification to the Director,DSAA. The Director, DSAA, shall notify imple-menting agencies to suspend further deliveries ofDoD stocks or performance of DoD servicesunless a determination has been made that it isin the national interest for billings to be datedand issued upon delivery or performance, withpayment due in 60 days.

080402. Delivery Reporting Codes. The origi-nal version of the delivery transaction is illustrat-ed at Table 804-1. It is an 80 position transactionutilized by field activities to report to the imple-menting agencies’ FICS focal points. Section 809of this Volume describes the current FICS "NA"and "ND" transactions. Instructions for comple-tion of the various fields follow in the sequenceof the original transaction:

A. Transaction Position 1, This fieldis comprised of one position containing the con-stant alpha character "N."

B. Transaction Position 2, "Transac-tion Code." This field is comprised of oneposition, containing an alpha or numeric charac-ter identifying the type of transaction. If blank,it is a report of articles, services, or progresspayments. If it is X, it is below the line actual orestimated actual accessorial costs. If it is "Z," itis a ROD reply.

C. Transaction Position 3, "Monitor."This field is comprised of one position contain-ing an alpha or numeric data code identifyingthe activity to which the case is assigned foraction and which is to be reimbursed, if appro-priate, for the extended value reflected in posi

tions 65-73. The alpha or numeric codes that areassigned to the various activities are:

1. U.S. Army Activities (Imple-menting Agency "B"):

Codea. U.S. Army Aviation Systems Command (AVSCOM) Eb. U.S. Army Forces Command Fc. U.S. Army Tank-Automotive Command (TACOM) Kd. U.S. Army Missile Command (MICOM) Re. U.S. Army Armament Munitions &

Chemical Command (AMCCOM) Mf. U.S. Army Training and Doctrine

Command (TRADOC) Tg. U.S. Army Communications-

Electronics Command (CECOM) Uh. U.S. Army Information Systems Command (ISC) Ci. U.S. Army Security Affairs Command (USASAC) Y

USASAC is the central reporting activityfor all Army activities not listed.

j. U.S. Army, Print and Publishing Agency Pk. U.S. Army Troop Support Command (TROSCOM) Bl. U.S. Army Simulation, Training, and

Instrumentation Command (STRICOM) S

2. U.S. Air Force Activities(Implementing Agency "D"):

a. Air Mobility Command Ab. 1100 Resource Management Group (RMG) Cc. Air Force Communications Command Ed. McClellan AFB, CA Fe. Hill AFB, UT Gf. Tinker AFB, OK Hg. Air Force Security Assistance Training

Group (AFSAT/RMC) Jh. Newark Air Force Base Ki. Robins AFB, GA Lj. Air Force Material Command Nk. Kelly AFB, TX Pl. Air Combat Command Tm. Pacific Air Force Vn. Air Force Systems Command (AFSC) Xo. U.S. Air Force Europe

3. U.S. Navy (ImplementingAgency "P"):

a. U.S. Navy International LogisticsControl Office (NAVILCO) V

b. Naval Education Training Security Assistance FieldActivity (NETSFA) C

4. Other Activities:IA Code

a. U.S. Defense Audio Visual Agency(Transactions prior to 1 Oct 85) L L

b. U.S. Defense Mapping Agency:(1) DMA Aerospace Center (DMAAC) U S(2) DMA Topographic Center (DMATC) U J

259


(3) DMA Inter-American Geodetic Survey(IAGC) U X

c. Defense Security Assistance Agency(DSAA) Q Q

d. Defense Nuclear Agency (DNA) Z Ze. Defense Advanced Research Projects

Agency (DARPA) W Wf. Defense Contract Audit Agency (DCAA) V 2g. Defense Logistics Agency (DLA):

(1) Defense Reutilization MarketingService (DRMS) R 3

(2) Defense Logistics Supply Center(DLSC) R 4

(3) New York Central Control Point(NYCCP) R 5

h. U.S. Army Corps of Engineers (COE) E Ai. U.S. Army-SELPO (Army-G) M Mj. Defense Information Systems Agency

(DISA) C Ck. Defense Finance and Accounting

Service - Denver Center D B

D. Transaction Positions 4-6, "Ship-ping Depot." The field is comprised of threepositions containing alpha or numeric routingidentifier codes for the shipping depot or activityperforming services as established in MILSTRIP[reference (x)].

E. Transaction Position 7, "PriceCode." This field is comprised of one positioncontaining an alpha code which identifies thereport as a charge to work in process or a physi-cal delivery or performance of requested DoDservices. Three codes are authorized:

1. Code "N" is used to reportincremental billings (such as progress paymentsto contractors, provision of Government-fur-nished materiel to a contractor, etc.). Code "N"may also be considered to be a Contract Admin-istration Service (CAS) computing code underthe following rules:

a. Contractor progresspayment must be reported with DE or DKdelivery source codes only using price code "N"in position 7 if CAS is applicable. Reimburse-ment code must be a code other than "N." Thisrule applies to all services.

b. All IAs will reportphysical deliveries with any "delivery" DSC, a"N" reimbursement code and price code "E" or"A."

c. When no progress pay-ment reports are involved for contractor effort,such as might be the case on small contracts, usea DSC DA through DD, BB or ED, and if CAS isto be computed, use an "N" price code. The "N"price code will not be reflected in the deliverylisting.

d. An "N" price code re-ported in any transaction with an "N" reimburse-ment code will reject.

2. Code "E" is used to reportphysical delivery of items at an estimated price.

3. Code "A" is used to reportphysical delivery of items or performance ofDoD services at actual costs. Use "A" or "E" withcredit value to reverse previously submittedestimated "E" and incremental "N" reports.

F. Transaction Positions 8-22, "Stockor Part Number or ROD Response." This field iscomprised of 15 alpha or numeric characterswhich identify the hardware or services provid-ed to the FMS customer being reported. Showstock or part number, training course number,film number, publication number, and phrase"service," "progress payment," etc. The use ofthe word "other" by itself, is not acceptable. Thepurpose of this field is to provide foreign cus-tomers and DoD managers with information.For ROD responses, insert code "R" or "W" inposition 8, insert SF 364 "Report of Discrepancy"control number in positions 9-13, and leaveposition 14-22 blank. If the SF 364 control num-ber is less than 5 characters, right justify withleading zeros. Code "R" applies if ROD reply isnot processed as an administrative fee RODadjustment; "W" applies if ROD reply is pro-cessed as an administrative fee ROD adjustment.When reporting training, put worksheet controlnumber (WCN) and Military Articles and ServiceList Identification Number (MASL IIN) in thisfield (see note and illustration in Table 802-7). Inreporting the cost of DoD services, provide eithera clear narrative description in positions 6-22 oruse the following cost codes in the last two posi-tions of the stock number field;

11 Civilian Personnel Services and Benefits

260


17 Military Personnel Services and Benefits21 Travel and Transportation of Personnel22 Transportation of things23 Rent, Communications, and Utilities24 Printing and Reproduction25 Other Services26 Supplies and Materials31 Equipment

G. Transaction Positions 23-24, "Unitof Issue." This field is comprised of two alphacharacters. Applicable Unit of Issue (Unit ofMeasure) abbreviations are set forth in theschedule shown below:

AM AmpouleAT AssortmentAY AssemblyBA BallBD BundleBE BaleBF BoardBG BagBK BookBL BarrelBO BoltBR BarBT BottleBX BoxCA CartridgeCB CarboyCD Cubic YardCE ConeCF Cubic FootCK CakeCL CoilCN CanCO ContainerCS CaseCT CartonCU CubeCY CylinderCZ Cubic MeterDR DrumDZ DozenEA EachEN EnvelopeFT FootFV FiveFY FiftyGL GallonGP Group

GR GrossHD Hundred (100)HK HankHR Rate per hourIN Linear InchJC Job CostJR JarKT KitLB PoundLG LinksLI LiterLT LotMC 1000 Cubit FeetME MealMR MeterMX ThousandOT OutfitOZ OuncePD PadPG PackagePM PlatePR PairPT PintPZ PacketQT QuartRA RationRL ReelRM ReamRO RollSD SkidS E S e tSF Square FootSH SheetSK SkeinSL SpoolSO ShotSP StripSX StickSY Square YardTD 24TE 10T F 2 5TN TonTO Troy OunceT S 3 6TU TubeVI VialYD YardXX Noncountable

Item*

261


*Items reported or billed as “dollars only,” whenno unit cost applies.

H. Transaction Positions 25-29,"Quantity Shipped." This field is comprised offive numeric characters which identify the quan-tity of units delivered. Right justify, leadingzeros. Quantity shipped must be credit if ex-tended value (positions 65-73) is credit: X-11punch over position 29 and position 73 forcredit.

I. Transaction Positions 30-43, “’Docu-ment Number.” This field is comprised of 14alpha or numeric characters identifying thetransaction.

1. Transaction Positron 30 con-tains the U.S. implementing agency code

Code

BCDEL

MP/KQ

RUV

W

XZ

contain

Implementing Agency

U.S. ArmyDefense Information Systems AgencyU.S. Air ForceU.S. Army Corps of EngineersDefense Audiovisual Agency(DAVA)(Transactions prior to 1 Oct 85)Army-G (SELPO)U.S. Navy/U.S. Marine CorpsDefense Security Assistance Agency(DSAA)Defense Logistics Agency (DLA)Defense Mapping Agency (DMA)Defense Contract Audit Agency(DCAA)Defense Advanced Research ProjectsAgency (DARPA)Security Assistance Accounting CenterDefense Nuclear Agency (DNA)

2. Transaction Positions 31-32the applicable FMS country code as

prescribed in the SAMM [reference (e)].

3. Transaction Position 33 con-tains the customer in-country code as prescribedin the SAMM [reference (e)].

4. Transaction Position 34 iscomprised of one alpha or numeric characteridentifying the delivery term code established in

the LOA. Numeric codes are used when itemsare sold, and alpha codes are used whencustomer-owned equipment is returned foroverhaul services.

a. Codes used forthan “Repair and Return” transactions:

DeliveryTermCode

2

3

5

6

262

4

Explanation

other

FOB destination--inland origin toinland destination withinCONUS/Canada (except Newfoundland and Labrador) or inland originto inland destination within the sameoverseas geographical area. U.S./DoDis responsible for inland transportationto named inland point. Recipientcountry is responsible for unloading atnamed point and subsequent arrange-ments and costs.

FAS (free alongside) vessel CONUS/Canada (except Newfoundland andLabrador) port of exit. U.S. DoD isresponsible for transportation to pointalongside vessel. Recipient country isresponsible for loading aboard thevessel and subsequent arrangementsand costs.

Collect commercial bill of lading(CCBL) for movement within CONUS/Canada (except Newfoundland andLabrador) or Contractor delivery ofmateriel procured offshore to desig-nated Freight Forwarder or CountryRepresentative.

FOB port of exit. U.S./DoD is respon-sible for inland transportation to theCONUS/Canada (except Newfound-land and Labrador) port of exit.Recipient country is responsible forunloading from inland carrier at portof exit and subsequent arrangementsand costs.

FOB overseas port of discharge. U.S./


7

9

DoD is responsible for transporta-tion from CONUS/Canada (exceptNewfoundland and Labrador) point oforigin to and including ocean transpor-tation to the overseas port of discharge.Recipient country is responsible forvessel discharge, port handling andsubsequent arrangements and costs.

FOB destination (named inland point inrecipient country). U.S. DoD isresponsible for transportation fromCONUS/Canada (except Newfound-land and Labrador) point of origin toand including overseas inland carrierdelivery to named inland point.Recipient country is responsible forunloading at named point and subsequent arrangements and costs.

8 FOB vessel-CONUS/Canada (exceptNewfoundland and Labrador) port ofexit. U.S./DoD is responsiblefor transportation from CONUS/Canada (except Newfoundland andLabrador) point of origin to andincluding unloading, handling, andstorage aboard vessel at port ofexit. Recipient country isresponsible for ocean transportationand subsequent arrangements andcosts.

FOB port of discharge (Landed).U.S./DoD is responsible for transporta-tion from CONUS/Canada (exceptNewfoundland and Labrador) point oforigin to and including vessel dis-charge and port handling at overseasport of discharge. Recipient country isresponsible for loading on inlandoverseas carrier equipment and forsubsequent arrangements and costs.

DeliveryTermCode Explanation

A U.S. DoD is responsible for transporta-tion from a designated overseas port ofembarkation (POE) to a CONUS des-tination and return to a designatedoverseas port of debarkation (POD).Customer country is responsible foroverseas inland transportation ofmateriel to or from the overseas POE orPOD and overseas port handling.

B U.S. DoD is responsible for transporta-tion from a designated overseas POE toa CONUS destination, return to aCONUS POE and CONUS port hand-ling. Customer country is responsiblefor overseas inland transportation tothe overseas POE, overseas port load-ing, and over-ocean transportation fromthe CONUS POE to ultimate destina-tion.

C U.S. DoD is responsible for CONUSport unloading of country-arrangedcarrier, transportation to and from adesignated CONUS destination, andCONUS port loading of country-arranged carrier. Customer country isresponsible for movement of materielto and from the CONUS POD or POE.

D

0 services performed (e.g., training andspecial assignment airlift mission).

Eb. Codes used in connection

with “Repair and Return” transactions: Normallythe return of repaired materiel will be reportedthrough the use of Transportation Bill Code “L.”

U.S. DoD is responsible for CONUSport unloading of country-arrangedcarrier, transportation to a CONUSdestination and return to an overseasdesignated POD. Customer country isresponsible for over-ocean transpor-tation to a CONUS POD, overseas portunloading and overseas inland trans-portation to ultimate destination ofreturned materiel.

Customer country is responsible for alltransportation from overseas point oforigin to CONUS activity and return toan overseas destination.

263


F

G

H

J

U.S. DoD is responsible for transporta-tion from an overseas inland locationto an overseas POE, overseas porthandling, overseas transportation to aCONUS POD, CONUS port handling,inland transportation to a designatedCONUS destination, and return to anoverseas destination.

U.S. DoD is responsible for overseasport handling through an overseasPOE, overseas transportation to aCONUS POD, CONUS port handling,inland transportation to a CONUSdestination, and return to an overseasPOD and overseas port handling.Customer country is responsible foroverseas inland transportation to andfrom the overseas port.

Customer country is responsible for alltransportation from overseas point oforigin to CONUS activity. U.S. DoD isresponsible for return transportationfrom CONUS activity to CONUS POE.Customer country is responsible forreturn CONUS port handling and alltransportation to overseas destination.

Customer country is responsible for alltransportation from overseas point oforgin to CONUS activity. U.S. DoD isresponsible for all transportation fromCONUS activity to overseas destina-tion.

5. Transaction position 35 con-tains the “type of assistance code” established inthe SAMM [reference (e)]. Applicable codes areset forth in the following schedule.

Code Summary Description

3 Sale of DoD inventory or services.Cash to be deposited by customer inadvance of delivery or performance.

4 Source of supply not determined. Cashto be deposited by customer in advanceof delivery or performance.

5

6

7

8

M

N

U

V

Z

Cash sale from procurement. Cash tobe deposited by customer in advance tomeet contract payment requirements.

Sale of DoD inventory or services.Cash to be deposited by customer upondelivery. Requires a written statutorydetermination by the Director, DSAA.Reimbursement to DoD Components ismade after customer payment received.

Cash sale from procurement. Paymentfrom customer due 120 days afterdelivery. Payments to contractorsfinanced by special emergency appro-priation.

Sale of DoD inventory or services.Payment from customer due 120 daysafter delivery. Payments to DoDComponents financed by special emer-gency appropriation.

Foreign Military Sales funded byMilitary Assistance Program.

Source of supply not determined; FMSnonrepayable credit, AECA Sections 23and 24.

FMSO I - customer purchase of equityin DoD intentory. Cash to be depos-ited by customer in advance of inven-tory augmentation.

FMSO II - Shipment of customer equitywith automatic replenishment action tomaintain original dollar equity ininventory. Cash to be depositedby customer in advance of equitydrawdown.

Source of supply not predetermined.. .Cash to be deposited by credit appro-priations or lending institution in ad-vance of delivery from inventory,performance of DoD services, or payments to contractors.

6. Transaction Positionscontain the requisition date (YDDD).

36-39

264


7. Transaction Positions 40-43contain the serial number of the document.

J. Transaction Position 44, SuffixCode. This field is comprised of one alpha ornumeric character. The code shows partialaction by supplier without losing the identity ofthe original requisition. The codes must beconsidered in combination with dates and quan-tities shipped when accounting for split transac-tions. Block assignment of the suffix codes isaccomplished essentially as follows:

Processing Source Assigned Suffix CodesInitial Source A through EFirst Secondary

Source F through H, J, and KSecond Secondary

Source L, M, Q, T, and UThird Secondary

Source V through XFourth Secondary

Source Z through 9

K. Transaction Positions 45-50, Sup-plemental Address. This field is comprised ofsix alpha or numeric characters identifyingwhere to ship an FMS case.

1. Transaction position 45 con-tains customer country military service code.

2. Transaction positions 46-47contain the offer release/option and freightforwarder codes.

3. Transaction positions 48-50contain the FMS case designator.

4. Transaction positions 45-47are blank when reporting actual accessorial costs.

L. Transaction position 51, Mode ofShipment. This field is comprised of one alphaor numeric character to show the mode of ship-ment provided for in the LOA. This position isleft blank when reporting actual accessorial costs

Mode of Shipment Codes

Mode ofShipment Initial Method of Movement

Code by the Shipper

ABC

D

EF

GHI

JK

L

MO

P

Q

RS

TUVWX

YZ

2

345678

Motor, truckloadMotor, less truckloadVan (unpacked, or uncrated personal or government property)Drive-away, truck-away,tow-awayBusMilitary Airlift Command(Channel and Special Assign-ment Airlift Mission)Surface, parcel postAir, parcel postGovernment truck forshipments outside local delivery areaAir, small package carrierRail, carload includes traileror container-on-flatcar (includingSEAVAN)Rail, less than carload includes trailer orcontainer-on-flatcar (including SEAVAN)Surface, Freight ForwarderOrganic military air (includes aircraft offoreign governments)Through government bill of lading(TGBL)Commercial air freight; includes regularand expedited service (providedby major airlines), alsoincludes charters and air taxi.[Reserved for future use]Scheduled truck service (applies to contract carriage, guaranteedtraffic routings, or scheduled services)Air freight forwarderQUICKTRANSSea-van serviceWater, river, lake, or coastal (commercial)Bearer walk through (customer pickup ofmateriels)Military intra-theater airlift servicesMSC (controlled/contract/arranged space)Government watercraftbarge/lighterRoll-on or roll-off serviceDefense Courier Service (DCS)Surface, small package carrierMilitary official mail (MOM)Express mailPipeline

265


9 Local delivery, including deliveries be-tween air or water terminals and adja-cent activities.

M. Transaction Positions 52-53, Ad-justment Reply Code. This field is comprised oftwo alpha characters and is used only when aROD is being reported. Authorized adjustmentreply codes are set forth in paragraph 080302.This field is left blank for normal delivery re-porting of articles and services.

N. Transaction Position 54, ProgramYear. This field is comprised of one numericcharacter. The character is the last digit of thefiscal year in which an earned reimbursementshall be realized.

O. Transaction Positions 55-56, Deliv-ery Source Code. This field is comprised of twoalpha characters. Codes in the field provide anaudit trail between performance and the pricingrequirements of Chapter 7. The code is used bySAAC to recognize earnings for surcharges.Therefore, is it imperative that the correct codesbe used. An incorrect code could result in theFMS customer being over or under-charged. Thesurcharges applied in Table 804-2 are based onfunding source, stock fund/Defense BusinessOperations Fund or appropriation, and section ofthe AECA (21 or 22)[reference (a)].

Code Definitions

Sale of DoD Articles Under Section 21

AAAB

ACAD

Stock fund/Defense Business OperationsFund nonexcess items, including technicaldata packages and publications, frominventory.

1. Matured FMSO2. Other than matured FMSO

Stock fund/Defense Business OperationsFund nonexcess items diverted fromprocurement initiated to maintain stockfund inventory.

1. Matured FMSO2. Other than matured FMSO

AE

AG

AHAJ

AK

AL

BABB

BC

BD

BE

Procurement funded item, includingtechnical data packages and publicationsfrom inventory, that requires replacement.

Procurement funded item (includingtechnical data packages and publications)from inventory that does not requirereplacement.

Excess Stock Fund/Defense BusinessOperations Fund Item

1. Matured FMSO2. Other than Matured FMSO

Excess Procurement Funded Item fromInventory

PC&H computed on original acquisi-tion cost of item and submitted by IA

Any Item Other Than Defense BusinessOperations Fund Items

Items sold from inventory that arenot subject to normal PC&H charge.This code shall only be used when thecase contains a transportation line or apacking, crating, and handling line, ora pricing exception has been granted bythe Office of the Comptroller, DoD.

Performance of DoD Services UnderSection 21 or 22

Training Course1. DoD2. Contractor

Repair or replace customer equipment.IAs shall include actual PC&H and trans-portation for materiel consumed inoverhaul in reported costs.

Other DoD services. Does not include“above-the-line” transportation or“above-the-line” PCH&T associated withthe repair or modification ofcustomer-owned equipment that isincluded in repair cost reportedusing Code “BC.”

Storage charge (for other than FMSOcases).

266


BFBG

BH

BT

CA

CB

CC

CD

Leases1. Depreciation2. LOA sales of articles

and services in connection with lease,prior to, during, or after lease period(includes transportation PC&H refur-bishment).Actual PC&H charge. This report mustaccompany delivery transactions for itemssold from inventory with DSCs AK andAL.“Above-the-line” transportation to FMScustomers that is inluded inmanagement line. Code includes“high-flight” or special airlift. Codedoes not include “above-the-line”’transportation cost that is included inthe selling price of an item or service.

Unique FMSO ChargesFMSO I materiel used to supportsystem obsolete to DoD use (buy outof unique repair parts to support obso-lete end-items).Annual inventory maintenance andstorage cost. Charge annually oncurrent FMSO II case. The FMSO Icase manager shall input the FMSdetail delivery transaction. There is noannual charge for stock fund/DefenseBusiness Operations Fund itemsfor CLSSAs as the stock fund/DefenseBusiness Operations Fund standard pricerecoups all costs.Normal inventory loss on procurementappropriation funded secondary items(physical inventory gain or loss, expiringshelf life, and damage of stored parts).Charge assessed annually on currentFMSO II case. The FMSO I case managershall input the delivery transactions.Cash advances for on-hand portion ofFMSO I.

Procurement for FMS Customers UnderSection 22Codes DE through DL representWork-in-Process (WIP) transactions. Thebreak-down of these charges providesaudit trail visibility for pricing purposes.The SAAC shall treat them as progresspayments and report them as such to the

DA

DB

DC

DD

DEDF

DG

DJDKDL

DX

EE

EFEGEHE JEK

ELEM

EN

FMS customer. These charges shall beliquidated by one of the contract deliverycodes DA through DD in combinationwith reimbursement code “N.”

1. Contractor services (other than train-ing)2. Stock fund/Defense Business Opera-tions Fund item, TDP, orpublications from contractor3. Procurement appropriation fundedsecondary item from contractor4. Procurement funded principal ormajor item from contractor5. Progress payment to contractor6. DoD services in support of procure-ment (this code was applied to actualCAS hours prior to establishment of thesurcharge. It now applies to otherthan CAS services.)7. Nonrecurring Cost RecoupmentCharges (R&D and Production)8. Government-furnished materiel(GFM)

a. Shipped from inventoryb. Shipped from another contractorc. PCH&T applicable to procurementappropriation funded GFM

9. Contractor effort in overseaslocations which is supported by anFMS management line rather thanthrough normal CAS effort.

Miscellaneous Charges1. Royalty charge (USG TDP)2. Other federal agency shipment

a. From stockb. From contractor

3. NATO POL4. Redistributable MAP property5. Collection on nonrecurringproduction charge or license fee onbehalf of a third country6. Prepositioning costs7. Interest on arrearage computed inaccordance with Volume 6, Chapter 12of this Regulation. Collectingand Reporting of Foreign IndebtednessWithin the Department of Defense.Restricted to use by SAAC.8. Nonrecurring cost recoupmentcharges

267


SA

SB

SD

SE

Special Defense Acquisition FundThe SDAF shall use delivery source codesas follows:This code shall be used for SDAF sales ofitems originally purchased from DoDstock fund/Defense Business OperationsFund inventories.This code shall be used for SDAF salesof items originally purchased from DoDinventories other than stockfund/Defense Business Operations Fund.This code shall be used for SDAF salesof items procured from contractors for thefund.This code shall be used for SDAF salesitems procured from contractors andshipped directly from the contractor tothe FMS customer, providing there is norequirement for any special packing,crating, or handling.

P. Transaction Position 57, Port ofEmbarkation. This field is comprised of onealpha character. Use "A" when materiel ismoved through an aerial port. A blank or “W”in the position indicates a water port, if applica-ble.

Q. Transaction Position 58, Reimburs-able Code. This field is comprised of one alphacharacter. This code is used by SAAC to deter-mine the reimbursable status of the report.

A

IRSDM

N

Code DefinitionReimbursable to SDAF (sale of SDAF inven-tory or equity in a contract)InterfundReimbursableSelf-reimbursed (nonreimbursable)Direct cite (nonreimbursable)Miscellaneous Receipts (nonreimbursable)(This code shall be used to report trans-actions applicable to the MiscellaneousReceipt Account when SAAC has beenchartered to transfer funds from 9711X8242to the U.S. Treasury. This transaction shallbe nonreimbursable to the reporting activ-ity.)Delivery of articles and services for whicha progress payment or WIP has beenreported (nonreimbursable). (This codeshall be used to report physical delivery of

items when applicable costs have beenpreviously reported to the FMS customer asa progress payment, WIP, or when an FMScustomer’s equity in inventory is physicallydelivered (delivery source code “CA”), Thiscode shall liquidate progress payments orWIP transactions previously reported.When the code is reported to SAAC, com-puter programs shall increase or decreaseprogress payments disbursed undeliveredamount. The increase or decrease dependsupon the size of the extended value. If theextended value is a debit, the deliveredarticles and services amount shall increaseand progress payment disbursed unliqui-dated amount shall decrease. If the ex-tended value is a credit the delivered arti-cles and services amount shall decrease andthe progress payment disbursed undeliv-ered amount shall increase.

R. Transaction Position 59, Transpor-tation Bill Code. This field is comprised of onealpha character. Use “L” when the DefenseTransportation System is approved and used.Actual transportation costs will be reported bythe DoD Component in the price of the item orrepaired materiel. The code is used by SAAC torecognize earnings for “below-the-line” transpor-tation of inventory items shipped from activitiesother than Defense Business Operations Funds orStock Funds to freight forwarders or to otherlocations directed by the foreign customers.Transportation Bill codes are used to bill FMScustomers for “below-the-line” transportationcosts. The codes are mandatory if the actualmethod of transportation is different than thatidentified by the delivery term code (transactionposition 34). Normally the return of repairedmateriel will be reported through the use ofTransportation Bill Code “L.” Applicable codesfollow.

Code DescriptionA Materiel moved by parcel post to an inland

CONUS/Canada (except Newfoundlandand Labrador) destination or freightforwarder, or to an overseas destinationthrough the Army/AF postal system (APOor international mail). All subsequentarrangements are made by the FMScustomer.

268


B

C

D

E

F

G

H

Materiel moved by commercial packagecarrier to an inland CONUS/Canada (exceptNewfoundland and Labrador) destination orfreight forwarder, when all subsequent ar-rangements are made by the FMS customer.However, see TBC "Z" below.

Materiel moved by GBL, MAC channelairlift, USAF organizational airlift,MSC sealift, and combinations thereof, to anoverseas POD in rate area one or two,including overseas carrier discharge. Allsubsequent arrangements are made by theFMS customer.

Any form of materiel for which the FMScustomer is totally responsible, such asmateriel moved by a collect commercial billof lading to an inland CONUS destination,free alongside (FAS), an overseas carrier ata CONUS POE, freight forwarder, a CONUSPOE, or an inland overseas destination.Also used if transportation costs are notapplicable.

Materiel moved by GBL, MAC channelairlift, USAF organizational airlift,MSC sealift, and combinations thereof, to aninlandWONUS destination, FAS anoverseas carrier at a CONUS POE, a freightforwarder, or a CONUS POE when allsubsequent arrangements are made by theFMS customer.

Materiel moved by GBL, MAC channelairlift, USAF organizational airlift,MSC sealift, and combinations thereof, to anoverseas POD in rate area one or two, whenoverseas carrier discharge and all subse-quent arrangements are made by the FMScustomer.

Materiel moved by GBL, MAC channelairlift, USAF organizational airlift,MSC sealift, DCS, MOM, WeaponsSystem Pouch Service and combinationsthereof, to the ultimate FMS consignee at anoverseas inland destination in rate area oneor two.

Materiel moved by GBL, MAC channelairlift, USAF organizational airlift,

J

K

L

M

N

P

Q

269

MSC sealift, and combinations thereof, to aCONUS POE when all arrangementssubsequent to loading the vessel are madeby the FMS customer.

Materiel moved by MAC channel airlift toan overseas APOD in rate area one or twowhen the use of inland CONUS transpor-tation is not required in effecting deliveryto the CONUS POE. All arrangementssubsequent to earner discharge are made bythe FMS customer.

Materiel moved by MAC special assignmentairlift mission (SAAM) within the CONUSto an overseas APOD or inland FMS con-signee base within an overseas area orbetween overseas areas. Any arrangementssubsequent to carrier discharge are made bythe FMS customer.

Substitute for any of the other standardcodes whenever actual transportation costswill be reported in accordance with Chapter7.

Materiel moved by FMS country-ownedaircraft from a U.S. DoD staging area.

Materiel moved by GBL or otherCONUS inland mode to a CONUSstaging or aggregation area, staging oraggregation of the materiel; and onwardmovement of the materiel to a freightforwarder by a collect commercial bill oflading (CBL) or by country-owned or pro-vided aircraft, or by MAC or by commercialSAMM.

Materiel moved by GBL or otherCONUS inland mode to a CONUS stagingor aggregation area, staging or aggregationof the materiel; and onward movement ofmateriel by GBL or other prepaid(reimbursable) CONUS transportation to anaerial or water POE, FAS an overseas carrierat a CONUS POE, or arrangements aremade by the FMS customer.

Materiel moved by GBL or otherCONUS inland mode to a CONUS staging


or aggregation area, staging or aggregationof the materiel; out movement of themateriel from the staging area by GBL,or other prepaid (reimbursable)CONUS transportation to an aerial or waterPOE; port handling of the materiel, andonward movement by GBL, MAC channelairlift, USAF organizational aircraft, MSCsealift, and combinations thereof, to anoverseas POD in rate area one or two, whenoverseas carrier discharge and all subse-quent arrangements are made by the FMScustomer.

R Materiel moved by GBL or otherCONUS inland mode to a CONUS stagingor aggregation area, staging or aggregationof the materiel; out movement of themateriel from the staging area by GBLor other prepaid (reimbursable)CONUS transportation to an aerial or waterPOE; port handling of the materiel, andonward movement by GBL, MAC channelairlift, USAF organizational aircraft,MSC sealift, and combinations thereof, to anoverseas POD in rate area one or two;overseas port handling of the materiel; andonward overseas inland movement to theultimate FMS consignee at an overseas,inland destination in rate area one or two.

S Materiel moved by GBL or otherCONUS inland mode to a CONUSstaging or aggregation area, staging oraggregation of the materiel; out movementof the materiel from the staging area byGBL or other prepaid (reimbursable)CONUS transportation to an aerialor water POE; and loading of themateriel aboard a country-owned orprovided aircraft or vessel, when all ar-rangements subsequent to loading the air-craft or vessel are made by the FMS custom-er.

U Materiel moved by parcel post or com-mercial package carrier to CONUS PODwhen all arrangements subsequent to load-ing the vessel are made by the FMScustomer. (Mode of shipment determineswhether parcel post or commercial packagecarrier is used.)

V Materiel moved by parcel post or commercial package carrier to an overseas PODin rate area one or two, including overseascarrier discharge, when arrangementssubsequent to loading the vessel are madeby the FMS customer. (Mode of shipmentdetermines whether parcel post or com-mercial package carrier is used.)

W Materiel movement charged according torates listed in the transportation costlook-up table (see paragraph 080501).

X Materiel moved by parcel post or com-mercial package carrier to an overseas PODin rate areas one or two, when overseascarrier discharge and subsequent arrangements are made by the FMS customer.(Mode of shipment determines whetherparcel post or commercial package carrier isused.)

Y Materiel moved by parcel post or com-mercial package carrier to the ultimate FMSconsignee at an overseas inland destinationm rate areas one or two. (Mode ofshipment determines whether parcel post orcommercial package carrier is used.)

Z Materiel moved within the CONUS bycommercial carrier with a published maxi-mum rate of $25.00 (for example, as pub-lished by United Parcel Service).

S. Transaction Position 60, StockFund or Non-Stock Fund (Defense BusinessOperations Fund). This field is reserved forfuture use.

T. Transaction Positions 61-64, DateShipped/Services Performed. This field is

comprised of four numeric characters and repre-sents the Julian date of performance in formatYDDD. The date is used by SAAC to monitorcompliance with the requirement to submitdelivery transactions within 30 days of perfor-mance.

U. Transaction Positions 65-73, Ex-tended Value. This field is comprised of ninenumeric characters. It represents the dollarvalue of the report. Right justify with leading

270


zeros. X-11 punch over position 29 and position73 to represent credit value.

V. Transaction Positions 74-76, Re-cord Serial Number (RSN). This field is com-prised of three alpha or numeric characters. Itidentifies the LOA line item to which the reportis applicable.

W. Transaction Positions 77-79, Ap-propriation/Fund Budget Code. This field iscomprised of three alpha or numeric characters.The reporting activity may use the field toidentify the appropriation or fund to be reim-bursed, if applicable.

X. Transaction Position 80, RoundedDollar Indicator. This field is comprised of onealpha character. An "X" is used to indicate whenextended value is reported in dollars only.When physical delivery is being reported, andextended value exceeds $9,999,999.99, enterdollars only (rounded) in positions 65-73 and analphabetic “X” in position 80. If physical deliv-ery does not apply (such as progress payments,services, etc.), submit two or more transactionsto equal total value (and quantity, if applicable).

080403. Interfund Transactions. Stockfund/Defense Business Operations Fund itemsare normally billed under interfund proceduresand use the detailed billing cards prescribed inDoD 4000.25-7-M, MILSBILLS [reference (x)]. Inorder to minimize the impact, the special re-quirements of the FMS program have on thenormal MILSBILLS billing procedures and stillprovide implementing agencies or the SAACwith the data necessary to assure proper FMSbilling, a modified MILSBILLS detailed billingtransaction may be used to report FMS ship-ments. This modified MILSBILLS detailedbilling transaction is in lieu of the FICS deliverytransaction. The required modification is tosubstitute information which normally appearsin the unit price field (positions 74-80) of theMILSBILLS detailed billing transaction. Theinformation required on billings applicable to theFMS program follows.

A. Positions 74-76, Record SerialNumber. This field of the modified MILSBILLSbilling transaction is composed of three numeric

or alpha characters showing the FMS case linenumber (left justify). The information is ob-tained from positions 54-56 of the FMS requisi-tions submitted by the Army, 48-50 of FMSrequisitions submitted by the Air Force, and57-59 of FMS requisitions submitted by the Navyand Marine Corps.

B. Position 77, Transportation BillCode. This field of the modified MILSBILLSdetailed billing transaction is comprised of onealpha character. The applicable transportationbill codes prescribed in section 080402.R. shall bereflected in this field.

C. Positions 78-79, Delivery SourceCode. This field of the modified MILSBILLSdetailed billing transaction is comprised of twoalpha characters. The applicable Delivery SourceCode as prescribed in 080402.O. shall be reflectedin this field.

D. Position 80, Stock Fund orNon-Stock Fund (Defense Business OperationsFund) Code. This field of the modifiedMILSBILLS detailed billing transaction is com-prised of one alpha/numeric character. Theapplicable code prescribed in section 080402.R.shall be reflected in this field.

080404. SAAC Computations. Based on datacontained in delivery transactions or the modi-fied MILSBILLS detailed bill transaction, SAACcomputes and bills FMS customers for accruedexpenditures resulting from the application ofvarious surcharges. This paragraph describesthese surcharge calculations. Table 804-2 contains a surcharge matrix for each Delivery SourceCode (DSC) defined in para. 080402.O. An “N”in the matrix means that SAAC does not applya percentage surcharge. A “Y’ in the matrixmeans that SAAC applies a percentagesurcharge.

A. C o n t r a c t A d m i n i s t r a t i o nSurcharge. This surcharge is applied based uponDelivery Source Codes (see paragraph 080402.O.and Table 804-2). SAAC maintains a “look-uptable” which identifies those FMS cases on whichall or part of contract administration chargeshave been waived pursuant to statute. Thecontract administration surcharge percentages

271


prescribed in Chapter 7 are applied to all otherFMS cases as a percentage of reported paymentsto contractors. SAAC performance and deliveryreporting feedback reports (see Section 809)provide the amount of CAS computed basedupon delivery transactions. When physicaldeiivery is reported, either at estimated or actualprice, the delivered value shall include theSAAC-calculated CAS charges.

Percentage AppliedCondition to Contract Payments

All contract administration costsrecoupment waived 0%

Contract audit cost recoupmentwaived 1.0%

Quality assurance, inspection andcontract audit cost recoupmentwaived .5%

Quality assurance, inspection costrecoupment waived 1.0%

No waiver 1.5%

B. Packing, Crating, and HandlingSurcharge.

1. Shipments from DoD Pro-curement Funded Item Inventory. This sur-charge is applied based upon Delivery SourceCodes (see paragraph 080402.O.and Table 804-2).The surcharge is applied on all shipments ofprocurement appropriation funded secondaryitems that are made from DoD depots, unless anexception for the use of the actual cost has beenprovided by the Comptroller, DoD.

2. Shipments from GSA Invento-ry. This packing, crating, and handling sur-charge prescribed by GSA is recouped andreimbursed to GSA by SAAC on all shipmentsfrom inventory made by GSA.

C. Transportation Surcharge. Thisbelow-the-line surcharge is applied based uponTransportation Bill Codes (see paragraph080402.R.)., unless an item is included in thetransportation cost look-up table (see paragraph080501) or an exception for the use of actualtransportation costs has been approved by theOffice of the DoD Comptroller. In the event thetransportation bill code has been omitted, the

transportation surcharges are applied basedupon delivery term codes (see subparagraph080402.I.4.). Calculations based upon deliveryterm codes are shown at Tables 804-3A and B.Calculations based upon transportation bill codesare shown at Tables 804-4A and B. Transporta-tion of items shipped from Defense BusinessOperations Funds (Stock Funds) to FMS custom-er freight forwarders is included in the itemprice. Transportation rates reflected in thesetables have been adjusted to reflect this.

D. One Percent Asset Use ChargeSurcharge. This surcharge was canceled with the“Fair Pricing” Legislation (Section 9104 of PublicLaw 101-165) effective November 30, 1989.

E. FMS Administrative Surcharge.The FMS Administrative Surcharge in effect atthe time the LOA or amendment was acceptedby the FMS customer is applied by SAAC, basedupon delivery source codes (see section080402.O.). The surcharge is applied on all“above-the-line” accrued expenditures unless astatutory waiver of cost recoupment has beenmade.

272


TABLE 804-1 DELIVERY TRANSACTION (N)

ST

OC

K P

AR

T N

UM

BE

RD

OC

UM

EN

T N

UM

BE

RS

UP

PLE

ME

N-

EX

TE

ND

ED

VA

LUE

TA

L AD

DR

ES

S

XX

12

34

56

78

910

1112

1314

1516

1718

1920

2122

2324

2526

2728

2930

3132

3334

3536

3738

3940

4142

4344

4546

4748

4950

5152

5354

5556

5758

5960

6162

6364

6566

6768

6970

7172

7374

7576

7778

7980

DE

LIVE

RY

TR

AN

SA

CT

ION

CARD CODE

MONITORSHIPPER/REPORTINGACTIVITYPRICE CODE

UNIT OFISSUE

QUANTITY

CRU.S. SERVICECOUNTRY

CUSTOMERDEL TERM CODETYPE FINANCEYEAR

DAY

SERIALNUMBER

SUFFIXCOUNTRY SVFREIGHTFORWARDER

CASENUMBERMODE SHIPPEDADJUSTMENTALLOWANCE CODEPROGRAM YRDELIVERY SOURCE

POE CODEREIMBURSEMENT CODETRANSPORT. BILL CODESF/NON SF

DATESHIPPED

DOLLARS

CENTSCRFMS CASELINE ITEM ID

APPROPRIATION/FUND CODE

ROUNDED & IND

273


TABLE 804-2 SURCHARGE MATRIX

Contract Transportation6,7

DSC Administration1 PCH2 Admin5 Parcel Post8

AA N N Y AAB N N Y AAC N N Y AAD N N Y AAE N Y Y BAG N Y Y BAH N N Y AAJ N N Y AAK N N Y BAL N N Y BBA N N Y NBB Y N Y NBC N N3 Y N3

BD N N Y NBE N N Y NBF N N N NBG N N Y NBH N N Y NBT N N Y NCA N N N NCB N N Y NCC N N Y NCD N N N NDA Y N Y NDB Y N Y ADC Y N Y BDD Y N Y NDE Y N Y NDF N N Y NDG N N Y NDJ N N Y NDK Y N Y NDL N N Y NDX N N Y NEE N N Y NEF N Y4 Y BEG N N Y BEH N N Y NEJ N Y Y Y9

EK N N Y N9

EL N N N NEM N N N NEN N N Y NSA N N Y ASB N Y Y BSD N Y Y BSE N N Y B_________________________________________________

274


TABLE 804-2 SURCHARGE MATRIX (CONTINUED)

Notes:

1 SAAC will compute CAS (unless statutory waiver of contact administration has been made) if price codeis "N" and reimbursement code is other than "N." See paragraphs 080402.E. and 080402.Q.

2 PC&H does not apply to stockfund/Defense Business Operations Fund items with ship-dates fromOctober 1, 1990.

3 Included in actual or estimated actual repair cost.

4 Computed standard PCH unless RIC begins with "G" then compute at rate provided by GSA.

5 Administrative costs will be computed unless administrative costs have been waived pursuant to statute.

6 The Inland CONUS transportation charge of 3.75% does not apply to stock fund/Defense BusinessOperations Fund shipments with shipping dates subsequent to October 1, 1990. Computation for genericcodes L1D and L1E for stock fund/Defense Business Operations Fund items was discontinued on itemswith shipping dates from October 1, 1991.

7 In this column, A refers to Tables 804-3A and 804-4A; B refers to Tables 804-3B and 804-4B.Transportation for inventory items furnished from Defense Business Operations Funds to freightforwarders or Canada (except Newfoundland and Labrador) is included in the Defense BusinessOperations Fund price. Shipments beyond that point are computed according to Table 804-3A and Table804-4A. Costs for items that are not furnished from Defense Business Operations Funds are computedaccording to Table 804-3B and Table 804-4B.

8 Transportation costs are computed using the transportation bill code in position 59 of the transaction.However, if this position is blank, transportation costs are computed using the delivery term code(position 34).

9 For DSC "EF" and "EG" when transportation is by GSA (RIC equals "G") and the TBC is not blank orwhere the TBC is blank and the DTC is other than "4", the CONUS transportation add-on (generic codesL1A, L1D, and L1E) is not computed. GSA includes CONUS transportation in the price of the item.

275


TABLE 804-3A TRANSPORTATION CHARGES BASED ON DELIVERY TERM CODESFOR INVENTORY ITEMS SHIPPED BY DEFENSE BUSINESS OPERATIONS FUNDS

(Position 34 of the delivery transaction)

If the report does not contain a transportation bill code, SAAC will compute transportation for cases withtransportation recorded in Block 11 of the LOA as follows:

If delivery term code, 5thposition of document no.,is equal to: Computation1,2

2 CONUS/Canada (except Newfoundland and Labrador) at 0.00%.

3 CONUS/Canada (except Newfoundland and Labrador) at 0.00% for allcountries.

4

5 CONUS/Canada (except Newfoundland and Labrador) at 0.00% for allcountries.

6 L2B at 2.50% for all countries.L1B at 6% for rate area 2 and 4% for rate area 1.

7 L2B at 2.50%, and L2C at 1% for allcountries.L1B at 6% for rate area 2 and 4% for rate area 1, L1F at 3%(Overseas).

8 L2B at 2.50% for all countries.

9 L2B at 2.50%, and L2C at 1% for all countries.L1B at 6% for rate area 2 and 4% for rate area 1.

0 No Computation performed.

Alpha Codes Transportation charges are to be included as part of overhaulcharges (see section 070802.F. for method of computation).

NOTES:1 Above rates are applied in full up to a unit cost of $10,000. For that portion of the

unit cost in excess of $10,000, 25 percent of the rate is applied.2 The 3.75 percent Inland Transportation charge does not apply to inventory items shipped by the Defense

Business Operations Funds or Stock Funds October 1, 1990, and subsequent.

276


TABLE 804-3B TRANSPORTATION CHARGES BASED ON DELIVERY TERM CODESFOR INVENTORY ITEMS NOT SHIPPED BY DEFENSE BUSINESS OPERATIONS FUNDS

(Position 34 of the delivery transaction)

If the report does not contain a transportation bill code, SAAC will compute transportation for cases withtransportation recorded in Block 11 of the LOA as follows:

If delivery term code, 5thposition of document no.,is equal to: Computation1

2 L1A CONUS/Canada (except Newfoundland and Labrador) at 3.75%.

3 L1A CONUS/Canada (except Newfoundland and Labrador) at 3.75% forall countries.

4

5 L1A CONUS/Canada (except Newfoundland and Labrador) at 3.75% forall countries.

6 L1A at 3.75% and L2B at 2.50% for all countries.L1B at 6% for rate area 2 and 4% for rate area 1.

7 L1A CONUS at 3.75%, L2B at 2.50%, and L2C at 1% for allcountries.L1B at 6% for rate area 2 and 4% for rate area 1, L1F at 3%(Overseas).

8 L1A CONUS at 3.75% and L2B at 2.50% for all countries.

9 L1A at 3.75%, L2B at 2.50%, and L2C at 1% for all countries.L1B at 6% for rate area 2 and 4% for rate area 1.

0 No Computation performed.

Alpha Codes Transportation charges are to be included as part of overhaulcharges (see section 070802.F. for method of computation).

NOTES:1 Above rates are applied in full up to a unit cost of $10,000. For that portion of the

unit cost in excess of $10,000, 25 percent of the rate is applied.

277


TABLE 804-4A TRANSPORTATION CHARGES BASED ON TRANSPORTATION BILL CODESFOR INVENTORY ITEMS SHIPPED BY DEFENSE BUSINESS OPERATIONS FUNDS

(position 59 of the delivery transaction)

Transportation Transportation Percentage of Item TotalBill Code Generic Code Priced by Generic Code Percentage

A L1D Parcel Post 0.02,3 0.0

B L1E CommercialPackage Carriers 0.02,3 0.0

C L1A CONUS 0.03

L2B Port Loading 2.5L1B/L1C Ocean/Air 4.0/6.01

L2C Port Unloading 1.0 7.5/9.5

D N/A 0.0 0.0

E CONUS 0.03 0.0

F CONUS 0.03

L2B 2.5L1B/L1C 4.0/6.01 6.5/8.5

G CONUS 0.03

L2B 2.5L1B/L1C 4.0/6.01

L2C 1.0L1F OSEAS 3.0 10.5/12.5

H CONUS 0.03

L2B 2.5 2.5

J L2B 2.5L1C 4.0/6.01

L2C 1.0 7.5/9.5

K L1C N/A Actual amountbilled by AMC

L As applicable N/A Actual amountcomputed byshipper

M L40 Staging 3.02 3.0

278


TABLE 804-4A (CONTINUED)


N CONUS 0.03

L40 Staging 3.02 3.0

P CONUS 0.03

L40 Staging 3.02

L1A CONUS 3.753 6.75

Q CONUS 0.03

L40 Staging 3.02

L1A CONUS 3.753

L2B 2.5L1B/L1C 4.0/6.01 13.25/15.25

R CONUS 0.03

L40 Staging 3.02

L1A CONUS 3.753

L2B 2.5L1B/L1C 4.0/6.01

L2C 1.0L1F OSEAS 3.0 17.25/19.25

S CONUS 0.03

L40 Staging 3.02

L1A CONUS 3.753

L2B 2.5 9.25

U L1D 0.02,3

L2B 2.5 2.5

V L1D 0.02,3

L2B 2.5L1B/L1C 4.0/6.01

L2C 1.0 7.5/9.5

W L1O N/A TransportationCost Look-Up Table

X L1D 0.02,3

L2B 2.5L1B/L1C 4.0/6.01 6.5/8.5

279


TABLE 804-4A (CONTINUED)

Y L1D 0.02,3

L2B 2.5L1B/L1C 4.0/6.01

L2C 1.0L1F OSEAS 3.0 10.5/12.5

____________________________________________1 Ocean or air transportation is computed at 4.0% or 6.0% depending on the delivery rate area prescribed by Chapter 7.

Wherever "L1B/L1C" appears, L1C is computed if the POE code is "A;" otherwise L1B is computed.2 The costs of L1D parcel post, L1E Commercial Package Carriers, and L40 Staging are included in the Defense Business

Operations Fund item price.3 The 3.75 percent Inland Transportation (L1A) charge does not apply to inventory items shipped from Defense Business

Operations Funds or Stock Funds October 1, 1990 and subsequent. Application of L1D and L1E was discontinued October 1,1991.

280


TABLE 804-4B TRANSPORTATION CHARGES BASED ON TRANSPORTATION BILL CODESFOR INVENTORY ITEMS NOT SHIPPED BY DEFENSE BUSINESS OPERATIONS FUNDS

(position 59 of the delivery transaction)


A L1D Parcel Post 3.752 3.75

B L1E CommercialPackage Carriers 3.752 3.75

C L1A CONUS 3.753

L2B Port Loading 2.5L1B/L1C Ocean/Air 4.0/6.01

L2C Port Unloading 1.0 11.25/13.25

D N/A 0.0 0.0

E L1A CONUS 3.753 3.75

F L1A CONUS 3.753

L2B 2.5L1B/L1C 4.0/6.01 10.25/12.25

G L1A CONUS 3.753

L2B 2.5L1B/L1C 4.0/6.01

L2C 1.0L1F OSEAS 3.0 14.25/16.25

H L1A CONUS 3.753

L2B 2.5 6.25

J L2B 2.5L1C 4.0/6.01

L2C 1.0 7.5/9.5

K L1C N/A Actual amount (billed by AMC)

L As applicable N/A Actual amount computedby shipper

M L40 Staging 3.02 3.0

N L1A CONUS 3.753

L40 Staging 3.02 6.75

P L1A CONUS 3.753

L40 Staging 3.02

L1A CONUS 3.753 10.50

281


TABLE 804-4B (CONTINUED)


Q L1A CONUS 3.753

L40 Staging 3.02

L1A CONUS 3.753

L2B 2.5L1B/L1C 4.0/6.01 17.0/19.0

R L1A CONUS 3.753

L40 Staging 3.02

L1A CONUS 3.753

L2B 2.5L1B/L1C 4.0/6.01

L2C 1.0L1F OSEAS 3.0 21.0/23.0

S L1A CONUS 3.753

L40 Staging 3.02

L1A CONUS 3.753

L2B 2.5 13.0

U L1D 3.752

L2B 2.5 6.25

V L1D 3.752

L2B 2.5L1B/L1C 4.0/6.01

L2C 1.0 11.25/13.25

W L1O N/A TransportationCost Look-Up Table

X L1D 3.752

L2B 2.5L1B/L1C 4.0/6.01 10.25/12.25

Y L1D 3.752

L2B 2.5L1B/L1C 4.0/6.01

L2C 1.0L1F OSEAS 3.0 14.25/16.25

Z L1A 3.75 (Charge may not____________________________________________ exceed $25.00)1 Ocean or air transportation is computed at 4.0% or 6.0% depending on the delivery rate area prescribed by Chapter 7.

Wherever "L1B/L1C" appears, L1C is computed if the POE code is "A;" otherwise L1B is computed.

2 Amounts collected for L1D parcel post, L1E Commercial Package Carriers, and L40 Staging shall be reimbursed to shippingdepot shown in positions 4-6 of the delivery transaction. SF Form 1080 billings for actual costs are not required.

282


TABLE 804-5 DELIVERY TRANSACTION EXAMPLE CIVILIAN PERSONNEL SERVICES100 HOURS OF CIVILIAN EFFORT (GS-12)

AT NAVY INSTALLATION IN JANUARY 1989

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) VSHIPPING DEPOT (4-6) N21PRICE CODE (7) ASTOCK/PART NO. (8-22) SERVICE00000000UNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) 00000DOCUMENT NO. (30-43) PBDQ2045200018SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) PA2ARKMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 4DELIVERY SOURCE CODE (55-56) BD1

PORT OF EMBARKATION (57) BLANKREIMBURSABLE CODE (58) S2

TRANSPORTATION BILL CODE (59) BLANKSTOCK FUND/NONSTOCK FUND (60) BLANKDATE (JULIAN) PERFORMED (61-64) 2031EXTENDED VALUE (65-73) 0002,875.803

RSN (74-76) A01FUND CODE (77-79) L48ROUNDED DOLLAR INDICATOR (80) BLANK

1 SEE TABLE 804-2 FOR THE DELIVERY SOURCE CODE TO VERIFY THAT THE SURCHARGES WHICH WILLBE ADDED BY SAAC ARE APPROPRIATE FOR THIS REPORT.

2 REIMBURSEMENT CODES MAY BE D, R, OR S. SEE TABLE 702-1 FOR DISTRIBUTION OF FUNDS.

3 COMMA AND DECIMAL POINT ADDED HERE FOR CLARITY ARE NOT INCLUDED IN DELIVERYTRANSACTIONS. SEE TABLE 702-1 FOR COMPUTATION OF EXTENDED VALUE.

283


TABLE 804-6 DELIVERY TRANSACTION EXAMPLE NONEXCESS DEFENSE BUSINESSOPERATIONS FUND/ REPAIR PART FROM STOCK TO CLSSA CUSTOMER IN

FY 1985

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) VSHIPPING DEPOT (4-6) N35PRICE CODE (7) ASTOCK/PART NO. (8-22) 492100042443500UNIT OF ISSUE (23-24) EAQUANTITY SHIPPED (25-29) 00001DOCUMENT NO. (30-43) PBDJ4V42880002SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) PA2KBMMODE OF SHIPMENT (51) 5ADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 5DELIVERY SOURCE CODE (55-56) AA1


TRANSPORTATION BILL CODE (59) BSTOCK FUND/NONSTOCK FUND (60) 2DATE (JULIAN) PERFORMED (61-64) 5010EXTENDED VALUE (65-73) 0000500.003

RSN (74-76) 001FUND CODE (77-79) 000ROUNDED DOLLAR INDICATOR (80) BLANK

____________________________________________

1 SEE TABLE 804-2 FOR THE DELIVERY SOURCE CODE TO VERIFY THAT THE SURCHARGES THAT WILLBE ADDED BY SAAC ARE APPROPRIATE FOR THIS REPORT.

2 REIMBURSEMENT CODES FOR SALES FROM STOCK MAY BE D, I, R, OR S. SAAC APPLIES THE "I"WHEN ORIGINATING DELIVERY TRANSACTIONS FROM INTERFUND DETAIL TRANSACTIONS.SEE TABLE 703-1 FOR DISTRIBUTION OF FUNDS.

3 DECIMAL POINT ADDED FOR CLARITY IS NOT INCLUDED IN DELIVERY TRANSACTIONS. SEE TABLE 703-1FOR COMPUTATION OF EXTENDED VALUE.

284


TABLE 804-7 DELIVERY TRANSACTION EXAMPLE NONEXCESS PRINCIPAL OR MAJORITEM FROM STOCK NOT TO BE REPLACED

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) NSHIPPING DEPOT (4-6) FNZPRICE CODE (7) A1

STOCK/PART NO. (8-22) F4E660312000000UNIT OF ISSUE (23-24) EAQUANTITY SHIPPED (25-29) 00001DOCUMENT NO. (30-43) DBD00251950057SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DOOSKAMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) BLANKDELIVERY SOURCE CODE (55-56) AG2


TRANSPORTATION BILL CODE (59) L4

STOCK FUND/NONSTOCK FUND (60) BLANKDATE (JULIAN) PERFORMED (61-64) 5195EXTENDED VALUE (65-73) 0029,000.005

RSN (74-76) SKBFUND CODE (77-79) WPNROUNDED DOLLAR INDICATOR (80) BLANK

____________________________________________

1 SEE PARAGRAPH 70303.A.2.

2 SEE TABLE 804-2 FOR THE DELIVERY SOURCE CODE TO VERIFY THAT THE SURCHARGES THATWILL BE ADDED BY SAAC ARE APPROPRIATE FOR THIS REPORT.

3 REIMBURSEMENT CODE MAY BE R OR S. SEE TABLE 703-2 FOR DISTRIBUTION OF FUNDS.

4 SEE TABLE 804-16 FOR AN EXAMPLE OF REPORTING ACTUAL TRANSPORTATION.

5 COMMA AND DECIMAL POINT ADDED HERE FOR CLARITY ARE NOT INCLUDED INDELIVERY TRANSACTIONS. SEE TABLE 703-2 FOR COMPUTATION OF EXTENDED VALUE.

285


TABLE 804-8 DELIVERY TRANSACTION EXAMPLE NONEXCESS PROCUREMENT FUNDEDITEM FROM INVENTORY TO BE REPLACED

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) PSHIPPING DEPOT (4-6) FPZPRICE CODE (7) A4

STOCK/PART NO. (8-22) 173000114030400UNIT OF ISSUE (23-24) EAQUANTITY SHIPPED (25-29) 00001DOCUMENT NO. (30-43) DBDB4Z43525001SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2SKAMODE OF SHIPMENT (51) QADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 5DELIVERY SOURCE CODE (55-56) AE1

PORT OF EMBARKATION (57) AREIMBURSABLE CODE (58) S2

TRANSPORTATION BILL CODE (59) DSTOCK FUND/NONSTOCK FUND (60) BLANKDATE(JULIAN) PERFORMED (61-64) 4362EXTENDED VALUE (65-73) 0051,000.003

RSN (74-76) SKDFUND CODE (77-79) 3LTROUNDED DOLLAR INDICATOR (80) BLANK

____________________________________________


2 REIMBURSEMENT CODE MAY BE R OR S. SEE TABLE 703-3 FOR DISTRIBUTION OF FUNDS.

3 COMMA AND DECIMAL POINT ADDED FOR CLARITY ARE NOT INCLUDED IN DELIVERY TRANSACTIONS.SEE TABLE 703-3 FOR COMPUTATION OF EXTENDED VALUE.

4 SEE PARAGRAPHS 070302.C.2. AND 070303.A.1.

286


TABLE 804-9 DELIVERY TRANSACTION EXAMPLE SALE OF AN EXCESS SHIP*

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) VSHIPPING DEPOT (4-6) N23PRICE CODE (7) ASTOCK/PART NO. (8-22) EXOUSSOMCKEANOOUNIT OF ISSUE (23-24) EAQUANTITY SHIPPED (25-29) 00001DOCUMENT NO. (30-43) PBDO4Z40595001SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) PXWSCCMODE OF SHIPMENT (51) 9ADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 5DELIVERY SOURCE CODE (55-56) AK1


TRANSPORTATION BILL CODE (59) DSTOCK FUND/NONSTOCK FUND (60) BLANKDATE (JULIAN) PERFORMED (61-64) 4282EXTENDED VALUE (65-73) 3,800,000.003

RSN (74-76) GO1FUND CODE (77-79) BLANKROUNDED DOLLAR INDICATOR (80) BLANK

____________________________________________


2 REIMBURSEMENT CODES MAY BE R OR S. SEE TABLE 703-8 FOR DISTRIBUTION OF FUNDS.


* THIS EXCESS TRANSACTION IS REPRESENTATIVE OF OTHER CATEGORIES OF ITEMS SOLD AS EXCESS.

287


TABLE 804-10 (a) DELIVERY TRANSACTION EXAMPLE "DELIVERY" FROMNEW PROCUREMENT(ESTIMATED PRICE - DEBIT)

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) LSHIPPING DEPOT (4-6) FLZPRICE CODE (7) ESTOCK/PART NO. (8-22) 702501068109600UNIT OF ISSUE (23-24) EAQUANTITY SHIPPED (25-29) 00020DOCUMENT NO. (30-43) DBDC4Z1705060SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2SKAMODE OF SHIPMENT (51) 9ADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) BLANKDELIVERY SOURCE CODE (55-56) DD1

PORT OF EMBARKATION (57) BLANKREIMBURSABLE CODE (58) N3

TRANSPORTATION BILL CODE (59) DSTOCK FUND/NONSTOCK FUND (60) BLANKDATE (JULIAN) PERFORMED (61-64) 4339EXTENDED VALUE (65-73) 1,091,813.002,4

RSN (74-76) SKDFUND CODE (77-79) 4FTROUNDED DOLLAR INDICATOR (80) BLANK

____________________________________________



3 THIS IS A NON-CASH TRANSACTION WHICH LIQUIDATES PREVIOUSLY REPORTED PROGRESS PAYMENTS.SEE TABLES 804-11 THROUGH 804-14.

4 EXTENDED VALUE MUST INCLUDE CONTRACT ADMINISTRATIVE SERVICES SURCHARGE, WHICH HAS BEENAPPLIED BY SAAC. SEE PARAGRAPH 080404.A. IN THE ABSENCE OF BETTER ESTIMATES, USE THEVALUE FROM THE LOA FOR THIS DELIVERY AT ESTIMATED VALUE.

288


TABLE 804-10 (b) DELIVERY TRANSACTION EXAMPLE "DELIVERY" FROMNEW PROCUREMENT

(ESTIMATED PRICE - CREDIT)

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) LSHIPPING DEPOT (4-6) FLZPRICE CODE (7) ESTOCK/PART NO. (8-22) 702501068109600UNIT OF ISSUE (23-24) EAQUANTITY SHIPPED (25-29) 00020 (POSITION

29"X"OVERPUNCH)5

DOCUMENT NO. (30-43) DBDC4Z1705060SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2SKAMODE OF SHIPMENT (51) 9ADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) BLANKDELIVERY SOURCE CODE (55-56) DD1



(POS. 73 "X" - OVERPUNCH)5


____________________________________________




4 EXTENDED VALUE MUST INCLUDE CONTRACT ADMINISTRATIVE SERVICES SURCHARGE, WHICH HAS BEENAPPLIED BY SAAC. SEE PARAGRAPH 080404.A.

5 THIS IS THE "CREDIT" DELIVERY REPORT WHICH REVERSES THE PREVIOUSLY REPORTED DELIVERY,TABLE 804-10(A) AT AN ESTIMATED PRICE SO THAT THE ACTUAL PRICE MAY BE REPORTED AS IN TABLE804-10(C). NOTE: WITH THE EXCEPTION OF THE "X" OVER PUNCHES THIS IS A "MIRROR IMAGE" OFTHE DEBIT TRANSACTIONS , TABLE 804-10(A)

289


TABLE 804-10 (c) DELIVERY TRANSACTION EXAMPLE "DELIVERY" FROMNEW PROCUREMENT

ACTUAL PRICE

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) LSHIPPING DEPOT (4-6) FLZPRICE CODE (7) ASTOCK/PART NO. (8-22) 702501068109600UNIT OF ISSUE (23-24) EAQUANTITY SHIPPED (25-29) 00020DOCUMENT NO. (30-43) DBDC4Z1705060SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2SKAMODE OF SHIPMENT (51) 9ADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) BLANKDELIVERY SOURCE CODE (55-56) DD1




____________________________________________


2 COMMA AND DECIMAL POINT ADDED FOR CLARITY ARE NOT INCLUDED IN DELIVERY TRANSACTION.SEE TABLE 704-1 FOR COMPUTATION OF EXTENDED VALUE. IN THIS EXAMPLE, IT IS ASSUMED THAT THEFINAL ACTUAL AN ESTIMATED PRICE ARE THE SAME.


4 EXTENDED VALUE MUST INCLUDE CONTRACT ADMINISTRATIVE SERVICES SURCHARGE, WHICH HAS BEENAPPLIED BY SAAC. SEE PARAGRAPH 080404.A.

290


TABLE 804-11 DELIVERY TRANSACTION EXAMPLE "PROGRESS PAYMENT"TO A CONTRACTOR

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) LSHIPPING DEPOT (4-6) FLZPRICE CODE (7) N1

STOCK/PART NO. (8-22) PROGRESSPAYMENTUNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) 00000DOCUMENT NO. (30-43) DBDC4Z41705050SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2SKAMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 4DELIVERY SOURCE CODE (55-56) DE2

PORT OF EMBARKATION (57) BLANKREIMBURSABLE CODE (58) DTRANSPORTATION BILL CODE (59) BLANKSTOCK FUND/NONSTOCK FUND (60) BLANKDATE (JULIAN) PERFORMED (61-64) 4200EXTENDED VALUE (65-73) 0040,000.003

RSN (74-76) SKDFUND CODE (77-79) BLANKROUNDED DOLLAR INDICATOR (80) BLANK

____________________________________________

1 THIS CODE IDENTIFIES THIS AS A PAYMENT TO A CONTRACTOR FOR PURPOSES OF COMPUTING THECONTRACT ADMINISTRATIVE SURCHARGE.


3 COMMA AND DECIMAL POINT SHOWN FOR CLARITY ARE NOT INCLUDED IN DELIVERY TRANSACTIONS.THIS EXAMPLE REPRESENTS ONE OF A SERIES OF PAYMENTS THAT WOULD BE MADE TO A DEFENSECONTRACTOR IN SUPPORT OF THE CONTRACT PRICED IN ACCORDANCE WITH TABLE 704-1. THECUMULATIVE TOTAL OF THESE PAYMENTS SHOULD EQUAL CONTRACT VALUE. IN THIS EXAMPLE THATAMOUNT IS $1,000,000 AS SHOWN IN TABLE 704-1.

291


TABLE 804-12 DELIVERY TRANSACTION EXAMPLE "PROGRESS PAYMENT"NONRECURRING COST

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) LSHIPPING DEPOT (4-6) FLZPRICE CODE (7) ASTOCK/PART NO. (8-22) NONRECURRINGOOOUNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) 00000DOCUMENT NO. (30-43) DBDC4Z41705070SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2SKAMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 5DELIVERY SOURCE CODE (55-56) DG1

PORT OF EMBARKATION (57) BLANKREIMBURSABLE CODE (58) R2



____________________________________________


2 REIMBURSEMENT CODES MAY BE R OR S. SEE TABLE 704-1 FOR DISTRIBUTION OF FUNDS.REIMBURSEMENT IS EARNED UPON PHYSICAL DELIVERY OF THE ITEMS PER PARAGRAPH 040201.B.3.

3 COMMA AND DECIMAL POINT SHOWN FOR CLARITY ARE NOT INCLUDED IN THE DELIVERYTRANSACTIONS. AMOUNT BILLED MUST BE CONSISTENT WITH AMOUNT USED IN THE LOA.

292


TABLE 804-13 DELIVERY TRANSACTION EXAMPLE "PROGRESS PAYMENT" GOVERNMENT-FURNISHED MATERIEL FROM STOCK

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) LSHIPPING DEPOT (4-6) FLZPRICE CODE (7) ASTOCK/PART NO. (8-22) GFMOOOOOOOOOOOOUNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) BLANKDOCUMENT NO. (30-43) DBDC4Z41705080SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2SKAMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 4DELIVERY SOURCE CODE (55-56) DJ1


TRANSPORTATION BILL CODE (59) BLANKSTOCK FUND/NONSTOCK FUND (60) 8DATE (JULIAN) PERFORMED (61-64) 4150EXTENDED VALUE (65-73) 0025,000.003


____________________________________________

1 SEE TABLE 804-2 FOR THE DELIVERY SOURCE CODE TO VERIFY THAT THE SURCHARGES THAT WILLBE ADDED BY SAAC ARE APPROPRIATE FOR THIS REPORT. SEE ALSO PARAGRAPH 070407.

2 REIMBURSEMENT CODES MAY BE D, I, R, OR S. SAAC APPLIES THE "I" WHEN ORIGINATINGDELIVERY TRANSACTIONS FROM INTERFUND DETAIL TRANSACTIONS. SEE TABLE 704-1 FORDISTRIBUTION OF FUNDS.

3 COMMA AND DECIMAL POINT SHOWN FOR CLARITY ARE NOT INCLUDED IN THE TRANSACTION.

293


TABLE 804-14 DELIVERY TRANSACTION EXAMPLE "PROGRESS PAYMENT" PCH&TAPPLICABLE TO GFM

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) LSHIPPING DEPOT (4-6) FLZPRICE CODE (7) ASTOCK/PART NO. (8-22) GFMPCHTOOOOOOOOUNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) 00000DOCUMENT NO. (30-43) DBDC4Z41705090SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2SKAMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 5DELIVERY SOURCE CODE (55-56) DL1

PORT OF EMBARKATION (57) BLANKREIMBURSABLE CODE (58) R2



____________________________________________


2 REIMBURSEMENT CODES MAY BE R OR S. SEE TABLE 704-1 FOR DISTRIBUTION OF FUNDS.

3 COMMA AND DECIMAL POINT SHOWN FOR CLARITY ARE NOT INCLUDED IN THE DELIVERYTRANSACTION.

294


TABLE 804-15 DELIVERY TRANSACTION EXAMPLE OVERHAUL OFCUSTOMER-OWNED MATERIEL

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) VSHIPPING DEPOT (4-6) N21PRICE CODE (7) ASTOCK/PART NO. (8-22) ENGINELVTOOOOOOUNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) 00001DOCUMENT NO. (30-43) PDBO4441485001SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2MAOMODE OF SHIPMENT (51) AADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 5DELIVERY SOURCE CODE (55-56) BC1


TRANSPORTATION BILL CODE (59) DSTOCK FUND/NONSTOCK FUND (60) ODATE (JULIAN) PERFORMED (61-64) 5056EXTENDED VALUE (65-73) 0012,979.883

RSN (74-76) CO1FUND CODE (77-79) L48ROUNDED DOLLAR INDICATOR (80) BLANK

____________________________________________


2 REIMBURSEMENT CODE FOR SALES FROM STOCK MAYBE R OR S. SEE TABLE 708-1 FOR DISTRIBUTIONOF FUNDS.

3 COMMA AND DECIMAL POINT ADDED FOR CLARITY ARE NOT INCLUDED IN THE DELIVERY TRANSACTION.SEE TABLE 708-1 FOR COMPUTATION OF EXTENDED VALUE.

295


TABLE 804-16 DELIVERY TRANSACTION EXAMPLE ACTUAL BELOW-THE-LINETRANSPORTATION

TRANSACTION CODE (1) NTRANSACTION CODE (2) X1

MONITOR (3) NSHIPPING DEPOT (4-6) FNZPRICE CODE (7) ASTOCK/PART NO. (8-22) TRANSCOSTSOOOOOUNIT OF ISSUE (23-24) BLANKQUANTITY SHIPPED (25-29) BLANKDOCUMENT NO. (30-43) DBD002419500572

SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) SKA3

MODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) BLANKDELIVERY SOURCE CODE (55-56) BLANKPORT OF EMBARKATION (57) BLANKGENERIC CODE (58-60) L104

DATE (JULIAN) PERFORMED (61-64) 5195EXTENDED VALUE (65-73) 0000325.315

RSN (74-76) 004FUND CODE (77-79) BLANKROUNDED DOLLAR INDICATOR (80) BLANK

____________________________________________

1 USE OF THE "NX" REPORT MUST BE APPROVED. SEE PARAGRAPH 080404.B. AND C.

2 SEE TABLE 804-8 FOR BASIC TRANSACTION WHICH IS THE REPORT OF THE ITEM SHIPPED. THEDOCUMENT NUMBER IS FROM THE BASIC TRANSACTION.

3 FIRST THREE POSITIONS OF THIS FIELD ARE BLANK.

4 USE L10 ONLY IF UNABLE TO BREAK OUT COST BY EACH APPLICABLE GENERIC CODE. WHEN USINGMORE THAN ONE GENERIC CODE, USE ONE REPORT FOR EACH APPLICABLE CODE USED AND SHOW THEAMOUNT OF COST APPLICABLE TO EACH. GENERIC CODES L1D, L1E AND L40 WILL BE REIMBURSEDTO THE REPORTING ACTIVITY THROUGH THE COMMAND PAY. ALL OTHER GENERIC CODES FORTRANSPORTATION WILL MOVE THE COSTS REPORTED INTO THE TRANSPORTATIONACCOUNT. BILLS AGAINST THAT ACCOUNT WILL BE SUBMITTED IN ACCORDANCE WITH PARAGRAPH080601.C. THE AMOUNT REPORTED MAY NOT EXCEED $25.00 WHEN UNITED PARCEL SERVICE IS USEDAS THE CARRIER

5 DECIMAL POINT SHOWN FOR CLARITY IS NOT INCLUDED IN THE DELIVERY TRANSACTION.

296


TABLE 804-17 DELIVERY TRANSACTION EXAMPLE STORAGE CHARGE - 2 MONTH PERIOD(OTHER THAN FMSO AND DEFENSE BUSINESS OPERATIONS FUND)

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) YSHIPPING DEPOT (4-6) BY7PRICE CODE (7) ASTOCK/PART NO. (8-22) STORAGEOOOOOOOOUNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) 00000DOCUMENT NO. (30-43) BBDB434223DO141

SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) BZ4MXCMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) BLANKDELIVERY SOURCE CODE (55-56) BEPORT OF EMBARKATION (57) BLANKREIMBURSABLE CODE (58) STRANSPORTATION BILL CODE (59) BLANKSTOCK FUND/NONSTOCK FUND (60) BLANKDATE (JULIAN) PERFORMED (61-64) 43502

EXTENDED VALUE (65-73) 0000008.253


____________________________________________

1 SEE TABLE 804-7 FOR BASIC TRANSACTION. THE DOCUMENT NUMBER IS FROM THE BASICTRANSACTION. THIS EXAMPLE ILLUSTRATES THE REPORT REQUIRED WHEN AN ITEM IS STORED FORTWO MONTHS.

2 DATE COMMENCES 15 DAYS FOLLOWING DATE OF AVAILABILITY. SEE NOTE 7 IN EXPLANATORY NOTESOF GENERAL CONDITIONS OF LOA.

3 COMPUTATION BASED ON PARAGRAPH 070801 FOLLOWS: ($3,300 X .00125 X 2 MONTHS = $8.25).DECIMAL POINT SHOWN FOR CLARITY IS NOT INCLUDED IN THE DELIVERY TRANSACTION.

4 REIMBURSEMENT IS TO THE O&M APPROPRIATION OF THE ACTIVITY STORING THE ITEM.

297


TABLE 804-18 DELIVERY TRANSACTION EXAMPLE STUDENT TRAINING AT NAVYLOCATION PGS ENGINEERING SCIENCE COURSE IN 1984

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) CSHIPPING DEPOT (4-6) N48PRICE CODE (7) AWORKSHEET CONTROL NO. (8-12) 0258AFILLER (13-15) BLANKMASL ID (16-22) P178023UNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) 00001DOCUMENT NO. (30-43) PBD000000000011

SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) POOTBKMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) BLANKDELIVERY SOURCE CODE (55-56) BAPORT OF EMBARKATION (57) BLANKREIMBURSABLE CODE (58) S2

TRANSPORTATION BILL CODE (59) BLANKSTOCK FUND/NONSTOCK FUND (60) 0DATE (JULIAN) PERFORMED (61-64) 4068EXTENDED VALUE (65-73) 0003,833.473

RSN (74-76) 3P1FUND CODE (77-79) BLANKROUNDED DOLLAR INDICATOR (80) BLANK

____________________________________________

1 PSEUDO DOCUMENT NUMBER. FIRST POSITION IS U.S. SERVICE. SECOND POSITION IS COUNTRY CODEAND REMAINDER FILLED WITH ZEROS OR USED BY REPORTING ACTIVITY FOR INTERNAL USE.

2 REIMBURSEMENT CODES MAY BE R, S, OR N.

3 EXTENDED VALUE IS PRICE LISTED IN THE MILITARY ARTICLES AND SERVICE LIST (MASL).

298


TABLE 804-19 DELIVERY TRANSACTION EXAMPLE"RECOUPMENT OF INTEREST PENALTIES"1

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) LSHIPPING DEPOT (4-6) FLZPRICE CODE (7) ASTOCK/PART NO. (8-22) INTERESTPENALTYUNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) 00000DOCUMENT NO. (30-43) DBDC4Z41705050SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) DA2SKAMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) 4DELIVERY SOURCE CODE (55-56) DE2

PORT OF EMBARKATION (57) BLANKREIMBURSABLE CODE (58) STRANSPORTATION BILL CODE (59) BLANKSTOCK FUND/NONSTOCK FUND (60) BLANKDATE (JULIAN) PERFORMED (61-64) 4200EXTENDED VALUE (65-73) 0000320.003


____________________________________________

1 SEE TABLE 804-11 FOR BASIC TRANSACTION. THE DOCUMENT NUMBER IS FROM THE BASICTRANSACTION. THIS EXAMPLE ILLUSTRATES THE REPORT REQUIRED WHEN A PAYMENT TO ACONTRACTOR INCURRED A PENALTY UNDER THE PROMPT PAYMENT ACT OF 1982 [REFERENCE (S)],SEE PARAGRAPH 070411.

2 SEE TABLE 804-2 FOR THE DELIVERY SOURCE CODE TO VERIFY THAT THE SURCHARGES WHICH WILLBE ADDED BY SAAC ARE APPROPRIATE FOR THIS REPORT.

3 COMMA AND DECIMAL POINT SHOWN FOR CLARITY ARE NOT INCLUDED IN THE DELIVERYTRANSACTION. REIMBURSEMENT IS TO THE APPROPRIATION OF THE ACTIVITY MAKING THE PENALTYPAYMENT.

299


TABLE 804-20 DELIVERY TRANSACTION EXAMPLE "INTEREST ON ARREARAGES"1

TRANSACTION CODE (1) NTRANSACTION CODE (2) BLANKMONITOR (3) XSHIPPING DEPOT (4-6) XFXPRICE CODE (7) ASTOCK/PART NO. (8-22) 076100EXOREXPUNIT OF ISSUE (23-24) XXQUANTITY SHIPPED (25-29) 00000DOCUMENT NO. (30-43) XA1XINT9103001SUFFIX CODE (44) BLANKSUPPLEMENTAL ADDRESS (45-50) BLANKMODE OF SHIPMENT (51) BLANKADJUSTMENT REPLY CODE (52-53) BLANKPROGRAM YEAR (54) BLANKDELIVERY SOURCE CODE (55-56) EMPORT OF EMBARKATION (57) BLANKREIMBURSABLE CODE (58) DTRANSPORTATION BILL CODE (59) BLANKSTOCK FUND/NONSTOCK FUND (60) BLANKDATE (JULIAN) PERFORMED (61-64) 0365EXTENDED VALUE (65-73) 0000320.002


____________________________________________

1 THIS BILLING EXAMPLE IS USED TO REPORT INTEREST ON ARREARAGES COMPUTED QUARTERLYACCORDING TO VOLUME 6, CHAPTER 13 OF THIS REGULATION. INTEREST IS CHARGED TO CASEDESIGNATOR INT AND LINE 001 FOR ALL COUNTRIES

2 COMMA AND DECIMAL POINT SHOWN FOR CLARITY ARE NOT INCLUDED IN THE DELIVERYTRANSACTION. REIMBURSEMENT IS TO MISCELLANEOUS RECEIPT ACCOUNT 3210 AFTER COLLECTION.

300


0805 TRANSPORTATION COST LOOK-UPTABLE

080501. Procedures for Transportation CostLook-Up. Procedures for development ofestimated actual transportation charges for usein the transportation cost look-up table arecontained in the SAMM [reference (e)]. Thepurpose of the table is to provide to applicableDOD Components estimated actual transporta-tion costs for items normally shipped in theDefense Transportation System (DTS) (e.g.,sensitive/hazardous end items) when costsusing standard transportation percentages aresignificantly different from estimated actualcharges.

A. DSAA is responsible for recom-mending to DoD(C) those items which shouldbe included in a transportation cost look-uptable. Upon DoD(C) approval, DSAA shalldisseminate the look-up table to the DODComponents. SAAC is responsible for applica-tion of the look-up table rates, when applicableto delivery transactions processed by the DODcomponents for specific items on the look-uptable. DOD components are responsible for:

1. Making recommendations toDSAA relative to items and rates to be includ-ed in the look-up table.

2. Using approved rates inLOAs prepared for items cited on the look-uptable.

3. Updating look-up table ratesto assure estimated actual DOD costs are re-flected.

4. Providing information to theSAAC relative to the applicable delivery termcode for each delivery transaction processed toSAAC for items on the look-up table.

B. Each DOD component is responsi-ble for providing recommendations to DSAAregarding items and charges for the look-uptable. The formats at Tables 805-1 and 805-2will be utilized in forwarding such recommen-dations to DSAA. The estimate of actual trans-portation cost must be documented and dem-

onstrate that all cost elements have been con-sidered. Necessary cost elements include:

1. Estimated Security Cost.Shipments which involve sensitive convention-al arms, ammunition and explosives in transitare to be processed in accordance with DOD5100.76-M [reference (y)]. DOD civilian andmilitary personnel involved in providing per-sonnel services in connection with these typesof shipments are to be costed in accordancewith the provisions of paragraphs 070202 and70203 of this Volume.

2. Estimated Payments to Con-tractors. The estimated amounts to be paid tocontractors shall be calculated at full commer-cial tariff rates plus any additional costs in-curred to provide the required security.

3. Payments to DOD Transpor-tation Activities. The estimated costs shall becalculated at the non-federal rate. In otherwords, full cost.

4. Cost of processing billings fortransportation costs and the overhead of DODtransportation activities. Include in the costelements the full cost associated with routing,control of shipments and the cost of processingpayments of vendor bills.

C. Special transportationrequirements, e.g., SAAM flights, will continueto be identified above the line on the LOA andapplicable actual charges billed to the custom-er.

301


TABLE 805-1 CONUS TRANSPORTATION COSTS

Est.FMS Port of3 Actual Est

NSN/ Weight Standard Proc.2 Embark- CONUS4 PortNOMEN1 Item M/Ton/Item Price Cost ation Inland Costs

____________________________________________1Items are those which appear to qualify based on previous data; NSNs must be added.Additional major items should be added as appropriate.

2Based on most current FMS offers.

3Data should be provided for East Coast, West Coast, and Gulf port, if applicable.

4Special factors such as security costs must be identified separately.

TABLE 805-2 OVERSEAS TRANSPORTATION COSTS

Est Est.Actual Est. ActualOverseas Actual Over-

FMS Ship- Overseas seasNSN/ Weight Standard Proc.2 ment3,4 Shipment PortNOMEN1 Item M/Ton/Item Price Cost (Surface) (AMC)3,4 Loading

____________________________________________1Items are those which appear to qualify based on previous data; NSNs must be added.Additional major items should be added as appropriate.

2Based on most current FMS offers.

3For each item two figures must be cited:a. Shipments to Europe, Latin America, and Mediterranean Ports.b. Shipments to Newfoundland, Labrador, Thule, Iceland, South America, Far East,

African Ports (other than Mediterranean) and Near East.

4Special factors such as security, demurrage, etc., must be identified separately.

302


0806 BILLING ACTUAL COST FORCHARGES APPLIED BY SAAC

080601. Charges Applied by SAAC

A. Actual Administrative and Logis- tics support Costs. Actual administrative cost isfunded by an allotment that is provided basedon an approved FMS administrative budget.Obligations and outlays against the allotmentmust be supported by documentation that dem-onstrates the propriety of the obligation. Theallotment holder shall retain these basic sourcedocuments for audit and report the use of allot-ment through the required Status-of-Allotmentreports.

B. Actual Contract AdministrationServices Costs. DoD Components performingcontract administration services or audit shall:

1. Submit monthly SF 1080billing to SAAC for the FMS and SDAF pro-portionate share of contract administration andaudit costs. Billings shall identify separatelyFMS and SDAF workload statistics. Organi-zations authorized to bill for contract adminis-tration services are as follows:

a. Army AmmunitionPlants. Allocate contract management cost onthe basis of the ratio of the FMS dollar value ofprocurement work directives to the total doIlarvalue of procurement work directives. Allocatequality assurance costs on the basis of the ratioof FMS items produced to total items produced.

b. Navy Supervisors ofShipbuilding, Conversion, and Repair (SUPSHIP)Activities. Allocate contract management andquality assurance effort on the basis of the ratioof FMS billings to total billings.

c. DLA. Defense ContractManagement Command. Allocate contract man-agement and quality assurance effort on thebasis of the ratio of FMS and SDAF contractdisbursements to total contract disbursements.

d . DCAA, All Officesexcept HQ, DCAA. Allacate contract auditbased on actual hours expended on FMS re-quirements.

e. Any other activity performing CAS as approved bv the Office of theComptroller, DoD. When Office of the Comptrol-ler grants this exception, a copy of the exception,which identifies the allocation method, will beprovided to the Defense Security AssistanceAgency, Comptroller and to the Security Assis-tance Accounting Center.

2. The SF 1080 bills for actualcost shall be supported with a columnar sched-ule containing the following data:

a. Organization.

b. Type of CAS effortincurred.

(1) Contract audit.

(2) Quality assuranceand inspection.

(3) Other CAS efforts.

c. Allocation basis appli-cable to the CAS effort (see above paragraph).

d. Current month workloadstatistics.

(1) Total workload.

(2) FMS cases onwhich CAS recoupments have been waived.

(3) FMS workload notsubject to cost Recoupment waiver.

(4) FMS[d.(3) divided by d.(l)x100].

e. Allocationmonthly costs.

percentage

of funded

(1) DCMC-I. DefenseContract Management Command - International.Allocation based on actual cost incurred.

303


(1) Total cost in-curred.

(2) Amount allocatedto FMS program [e(l). multiplied by d(4)].July 19, 1996.

f. Unfunded cost applied.Unfunded civilian retirement cost .

g Total amount billed (e.2.,and f.1.). Amounts in the column, for all orga-nizations, shall agree with the SF 1080 billing.

h. The following special in-struction applies when the allocation basisreported in column C is actual hours. Do notcomplete columns d(l), d(2), d(3), d(4), or e(l).Complete columns e(2), and f(1) using annualhourly rates prescribed by the Office of theComptroller, DoD for use in pricing CAS sup-port to foreign country commercial contracts.

3 . Maintain in DoD Componentrecords the supporting detail (to include totaldollar value of waivers excluded) for each SF1080 submitted to SAAC for costs identified insubparagraph 2, above. This detail should notaccompany the SF 1080, but the SF 1080 shouldbe annotated to indicate supporting detail isavailable upon request.

C. Actual Transportation Cost.Transportation costs to customer freight forward-ers from the Defense Business OperationsFund/Stock fund will be included in the cost ofthe article reported to SAAC. This applies tocosts now reimbursed as a result of deliverytransactions and to costs now reimbursed inresponse to SF 1080s and GBLs charged to thetransportation surcharge account. Inventoryshipments from Defense Business OperationsFunds beyond the freight forwarders will bebilled as a below-the-line charge in accordancewith Tables 804-3A and 804-4A. All other ship-ments are billed according to tables 804-3B and804-4B. Costs for transportation and billed as a“below-the-line” cost will be reimbursed to trans-portation activities in response to SF 1080 billssupported by a valid case identifier comprised ofcountry code, implementing agency code, casedesignator, date of shipment date, and certifica-

tion that the bill amount was not included in thearticle’s cost.

1. Carrier Costs.

a. Commercial and Indus-trially Funded/Defense Business OperationsFund Organizations. Billings for other thaninland CONUS stock fund/Defense BusinessOperations Fund materiel, shall be supported byelectronic media, listing, and /or computer tapesdetailing the transportation control numbers(TCNs) and case designators or articles trans-ported to/for Security Assistance customers.“Carrier” means commercial carriers and/or theindustrially funded/Defense Business OperationsFund portion of the Military Airlift Commandand the Military Sealift Command. The follow-ing exceptions apply:

(1) The cost of trans-porting GFM to a contractor’s plant is to beincluded in the price of the GFM, reported in thedelivery transactions and not included in the SF1080 billings.

(2) The cost oftransportation for repair and return cases, is tobe included in the cost of the repair servicereported via the delivery transaction, and notincluded in the SF 1080 billings.

(3) “Above-the-line”discrete transportation costs such as “high flight”or special airlift are to be reported as a casecharge via the delivery transaction, and notincluded in the SF 1080 billings.

(4) The inland CO-NUS transportation cost for stock fund/DefenseBusiness Operations Fund materiel from point oforigin to point of customer pickup (freightforwarder, customer, or customer designatedCONUS delivery point) is borne by the stockfund/Defense Business Operations Fund (DoD7420.13-R), and is not to be included in the SF1080 billings.

b. On or after October 1,1991, the FMS Trust Fund shall not be cited onGovernment Bills of Lading for transportation ofstock fund/Defense Business Operations Fund

304


materiel. The cost of such transportation isincluded in the standard price of stockfund/Defense Business Operations Fund materiel[DoD 7420.13-R, reference (u)]. On or afterOctober 1, 1991, GBL processing activities shallnot accept GBLs citing the FMS Trust Fund fortransporting stock fund /Defense Business Opera-tions Fund materiel that has a ship date of on orafter October 1, 1991.

c. The U.S. Postal Service.All postal service cost collected by the SAAC assurcharge cost on FMS customer billings aredirectly reimbursed (pushed) to the applicableImplementing Agency’s designated administra-tive headquarters organizations.

d. The Defense Courier Ser-vice. The SF 1080 billings to recoup the cost ofsupport provided by the Defense Courier Serviceshall be based on a pro-rata of FMS shipments tototal shipments. The resulting percentage shallbe applied to payments to the Defense CourierService to determine FMS billings.

e. Air/Army Postal Office(APO), Fleet Postal Office (FPO). The SF 1080billings to recoup the cost of support providedby APOs and FPOs shall be based on a pro rataof FMS shipments to total shipments. The result-ing percentage shall be applied to payments tothe armed services operating these offices.

f. Commercial PackageCarriers. All costs collected by the SAAC assurcharges on FMS customer billings for com-mercial package carriers are directly reimbursed(pushed) back to the reporting DoD Componentsand not reimbursed from the FMS Transporta-tion Account as a direct cite disbursement.

2. Recoupment of the Cost ofDoD Organizations Which Support CarrierMovement

a. Air Mobility CommandJformerly Military Airlift Command (MAC)Headquarters]. Allocate non-industrially fund-ed/Defense Business Operations Fund headquar-ters cost on the basis of the ratio of FMS billingsto the total dollar value of industrialfund /Defense Business Operations Fund billings.

305

The billing for headquarters cost shall include aproportionate share of all costs funded by theO&M appropriation, military pay appropriation,and those unfunded costs identified in para-graph 080601 .B.2.f.

b. Military Sealift Com-mand (MSC) Headquarters. Allocate non-indus-trially funded headquarters cost on the basis ofthe ratio of FMS billings to the total dollar valueof industrial fund/Defense Business OperationsFund billings. The billing for headquarters costshall include a proportionate share of all costsfunded by the O&M appropriation, military payappropriation, and those unfunded costs identi-fied in paragraph 080601 .B.2.f.

c. Installation Support ofAMC Airlift Operations. A charge of 5 percentof MAC Industrial fund/Defense BusinessOperations Fund billings shall be charged torecover the cost of DoD airport operations, (e.g.,tower operations and runway use, etc). Thecharge shall be reimbursed to the Air Forceoperations and maintenance appropriations.

d. Organizations Respon-sible for Routing of Materiel, Preparation ofGBLs and Carrier Selection. These organizationsinclude the Military Traffic Management Com-mand (MTMC) and subsidiary organizations, theNavy Materiel Transportation Office, and in-stallation transportation offices. Billings shall bebased on the level of effort estimates of FMStonnage as a percentage of total tonnage moved.For the purpose of this calculation, FMS tonnageshall include both movement of materiel throughthe Defense Transportation System (DTS)andthrough commercial bills paid directly by foreigncountries. The resulting percentage shall beapplied to the total actual obligations incurredby routing organizations to determine the basecharge. The billing shall include the base charge,military labor, and unfunded costs determined inaccordance with 080601 .B.2.f.

e. Organizations Respon-sible for Accounting, Audit and Payment ofTransportation Bills. (See paragraph 080601 .C.1.for GBL exception). These organizations are theDefense Finance and Accounting Service - India-napolis Center, for Army, Air Force and Defense


agency shipments; the U.S. Navy Materiel Trans-portation Office, Norfolk, VA, for Navy ship-ments; and the Marine Corps Logistics Base,Albany, GA, for Marine Corps shipments. Thesebillings shall be based on the use of level ofeffort estimates of the number of FMS GBLsprocessed as a percentage of the total number ofGBLs processed. The percentage shall then beapplied to obligation incurred by cost centersresponsible for processing GBLs, and thoseunfunded costs identified in paragraph080601 .B.2.f,

f. Organizations ProvidingPhysical Security. Shipments which involvesensitive conventional arms, ammunition andexplosives in transit are to be processed inaccordance with DoD 5100.76-M [reference (y)].DoD civilian and military personnel involved inproviding personnel services in connection withthese types of shipments are to be costed inaccordance with the provisions of paragraphs070202 and 070203 of this Volume.

3. Billings for Organic Trans-portation and Troop Labor. This type of supportis typically provided when delivery term codes“2” through “9” (except “4”) are used.

a. Troop Labor. Activitiesutilizing troop labor for the loading or unloadingof vessels, trains, vans, etc. are responsible forbilling applicable costs. FMS cost may be basedon a pro rata share of the total cargo manifest, ora similar document.

b. Use of Organic Vehicles.These billings will be based upon a review ofmotorpool records. When records disclose DoDvehicles were used to move FMS materiel thenthe number of miles shall be determined andbilled at the rate of $4.00 per mile. The billingincludes labor cost of driver assigned by themotor pool. Motor pool billing will be consoli-dated by major commands.

D. Packing, Crating and Handling.SF 1080 Billings for actual packing, crating andhandling costs are normally not submitted.Instead, earned reimbursements are “pushed” tothe shipping depot when SAAC applies theapplicable surcharge. (Note: Stock fund/ De-

306

fense Business Operations Fund items are notreimbursed for PC&H as that charge is includedin the standard price).

0807 SAAC MANAGEMENT CONTROLPROGRAM

080701. General

A. As the central site for SecurityAssistance accounting within the DoD, SAAC isresponsible for the development of an annualManagement Control Program (MCP) to testinternal controls and measure the quality of DoDSecurity Assistance accounting systems, opera-tions of DoD Components performing SecurityAssistance functions. Topics for review may besuggested by implementing agencies, DSAA, orother DoD Components. Suggestions should besubmitted to DFAS-DE/IQ and include a narra-tive describing the suggested area of review andany apparent problems or concerns to be consid-ered.

B. DoD Components shall fully sup-port the SAAC MCP. Tests or reviews involvingIAs or other DoD Components shall be jointlyaccomplished by SAAC and the activities in-volved. SAAC shall be responsible for theoverall review plan, the general conduct of thereview, and publishing the final report of resolu-tion or agency points of contact and assist SAACby providing data or documentation in supportof the review. During specified reviews, theDoD Components may be responsible for day-to-day conduct of the review with SAAC responsi-ble for designing a joint review plan, monitoringthe conduct of the plan, and publishing a consol-idated report..

C. SAAC will provide DFAS, theOffice of DoD Comptroller, the Comptroller,DSAA, and the heads of involved DoD Compo-nents a copy of the annual External NetworkOperations Review Plan at the beginning of eachfiscal year and copies of External NetworkOperations review reports as they are completed.

D. SAAC will recommend additionalDefense Institute of Security Assistance Manage-ment (DISAM) training or the expansion ofexisting DISAM training courses for specific DoD


Security Assistance functional areas. Normally,such supplemental training recommendationswill result from observations made duringexternal DoD Network Operations reviews ofareas demonstrating an adequate policy andinternal control structure, but weak due to ageneral lack of expertise. The intention is thatthe effectiveness and efficiency of the SecurityAssistance community will benefit from theadditional knowledge and information gainedthrough exposure to the DISAM curriculum.

0808 SUPPORTING DOD COMPONENTPERFORMANCE REPORTS/ REOUEST FORREIMBURSEMENTS

080801. General. DoD Components shall sup-port FMS cases at the request of the applicableimplementing agency. Such requests shall be inthe form of requisitions or formal orders whichplace a dollar value on the support to be provid-ed, the appropriation/ fund that will pay result-ing billings, the appropriation/fund that will billand record earned reimbursements and theaddress (symbol) of the implementing agencyorganization that is to receive and pay applicablebills. The formal orders shall be a MilitaryInterdepartmental Purchase Request (MIPR) orequivalent. Billings by the supporting DoDComponent to the implementing agency pursu-ant to a formal order shall be submitted on an SF1080 supported by delivery transactions to thepaying office identified in the order. The payingoffice shall include the delivery transactions in aconsolidated submission to SAAC and reimburseany amounts due for inventory items or serviceswhen reimbursement is received from SAAC.Payments to contractors shall be made onlysubject to expenditure authorities issued bySAAC. A nonreirnbursable delivery transactionapplicable to such costs should be included inthe submission.

080802. Processing Requisitions. In the eventrequisitions are received from the implementingagency with a fund and signal code signifyingdirect citation of the FMS Trust Fund (not anallotment of direct cite authority), the deliverytransaction or modified MILSBILLS detailedbilling transaction shall be submitted to therequisitioning activity. Requisitions containingsuch fund and signal codes shall be processed on

a prompt delivery basis (within 30 days). SAACshall record obligations and disbursements uponreceipt of the FMS detail delivery transactions orthe modified MILSBILLS detailed billing cards.The concept is that obligations and disburse-ments will generally be reported to SAAC in thesame month. Therefore, the process of separate-ly reporting original obligations, adjustments orcancellations of original obligations and relateddisbursements is not necessary. DoD Comp-ments shall not submit interfund requisitions tonon-DoD supplying activities unless expenditureauthority has been approved by SAAC. WithinDoD the interfund billing activity must obtainnecessary self-reimbursement authority forinterfund requisitions. If stocked items are notavailable for prompt delivery and new procure-ment is necessary, MIPR procedures will befollowed. In the event the requisition is submit-ted to a non-DoD organization, the summarybilling transaction and the supporting unmodi-fied MILSBILLS detailed billed transactions shallbe submitted to the implementing agency. Theimplementing agency shall convert MILSBILLSdetailed delivery transactions to a FMS detaildelivery transaction and forward the billinginformation to SAAC within 5 working days.SAAC shall use the FMS detail deliverytransactions to prepare delivery reports to theFMS customers and provide a copy of the reportor FK document identified equivalent to the im-plementing DoD Components for use in postingto supply performance files.

0809 PERFORMANCE AND DELIVERYREPORTING

080901. Reports

A. FMS Command Pay List. TheSAAC provides reporting activities with amonthly FMS Command Pay List that identifiesthe total amount of work in process or deliveriescharged to FMS cases in the current reportingperiod, excluding accounts payable (see SectionD., below). The amount includes the deliverytransactions submitted by the reporting activityless accounts payable and rejected items (seeSection C., below) and additional charges me-chanically computed by the SAAC. The last lineof the Command Pay List, Total Reimbursableto This Payee” should equal the amount the

307


payee received by check (a By-Others transactionfor AFLC). SAAC computed charges may ormay not be reirnbursable to the reporting activi-ty. SAAC computed charges include:

1 . Adminis t ra t ive Fee andLogistics Support Cost (LSC) Charges - Non-reimbursable.

2. Packing, Crating, and Han-dling Charges (PC&H) - Reimbursable. (Notapplicable to stock fund/Defense BusinessOperations Fund items).

3. “Below-the-line” transporta-tion charges. Transportation generic codes (SeeTable 804-4) L1D, L1E, and L40 are reimbursable.Other transportation generic codes are nonreim-bursable. (L1D and L1E are not applicable tostock fund /Defense Business Operations Funditems if ship date is October 1, 1991 or later.L1A (Inland CONUS) rate of 3.75% not applica-ble to stock fund items effective October 1, 1990).

4. Contract Administration Sur-charge (CAS) - Nonreimbursable.

B. FMS Detail Delivery Feedbacklist. The FMS Detail Delivery Feedback List ormagnetic tape is attached to the Command PayList and identifies the delivery transactionssubmitted by reporting activities and processedby SAAC for reimbursement or reporting to theFMS customer. in addition, it identifies add-onamounts mechanically computed by SAAC foreach processed delivery transaction. Whenreconciling reimbursement received from SAACto reporting activity records, the followingcolumns of the FMS Detailed Delivery Feedbacklist should be used.

1. Voucher Amount Paid (VOUAMT PD). This column identifies the amount ofreimbursement to the reporting activity.

2. Extended Value (EXT VAL).This column identifies the total amount reportedto SAAC.

3. Stock Fund Add-On (STKFUND ADD-ON). Through accounting date87-03, this column identifies the surcharge ap-

plied to stock fund/Defense Business OperationsFund items with a delivery date in FY 1980 and1981. After accounting date 87-03, this fieldidentifies the logistics support charge (LSC).

4. Contract Administrative Sur-charge Add-On (CAS ADD-ON). This columnidentifies CAS computed by SAAC. Items andassociated costs charged may include stockfund/Defense Business Operations Fund listeditems, government-furnished. materiel (GFM),and nonrecurring charges. CAS is applied toprocurement Delivery Source Codes (DSC)(nonreimbursable to the reporting activity).

5. Defense TransportationSystem (DT TRAN). This column identifiestransportation charges applied when the U.S.Government provides the transportation as a“below-the-line” service. (Nonreimbursable tothe reporting activity).

6. Accessorial AdministrativeCosts (ACSRL ADM COST). This column identi-fies administrative charges, and those packing,crating and handling (PC&H) charges appliedagainst the FMS case. These charges are appliedagainst total deliveries reported for each caseduring the month and not identified to theindividual deliveries. (PC&H charges for pro-curement appropriation funded items are reim-bursable to the reporting activity.)

7. All charges are applied to theExtended Value (EXT VAL) column.

8. This listing does not providesummary totals of deliveries reported. It is usedto compare deliveries reported with deliveriesprocessed when reconciling amounts reimbursedto the reporting activity.

C. FMS IA Performance ReportTransaction Register. The FMS IA PerformanceReport Transaction Register contains five parts.These parts include:

1. IA Initiated PerformanceReports Rejected Not Processed. This partcontains all delivery transactions that could notbe processed by the SAAC. The reasons for notprocessing are listed immediately under each

308


transaction. A corrected transaction should beresubmitted to the SAAC. This part shall beused in reconciling reported deliveries to deliver-ies processed by SAAC. Rejected transactionsshould be corrected and resubmitted within 30days.

2. IA Initiated PerformanceReports Processed with Management Alerts.This part contains all delivery transactions thathave been processed and on which possibleproblem areas were identified by SAAC process-ing. These transactions should be reviewed todetermine if the transaction was properly pre-pared. If the transaction was properly prepared,no further transaction should be submitted to theSAAC.

3. SAAC Initiated PerformanceReports Processed. This part contains thosetransactions computed by SAAC and applied forthe IA by the SAAC. They are provided forposting to IA records.

4. SAAC Initiated Corrections toInitial IA Performance Reports. This part pro-vides information on delivery transaction subse-quently modified by the SAAC. Data shallappear with the IA delivery transaction first,followed by the corrective action taken by theSAAC.

5. SAAC Deletions From IAInitiated Performance Reports. This part pro-vides the delivery transactions that have beensubsequently deleted by the SAAC.

D. FMS Accounts Payable List

1. The FMS Accounts PayableList indicates reimbursable delivery transactionsfor which payment is not being made. Reasonsfor nonpayment include:

a. The country’s funds arefrozen (not available to disburse).

b. The country does nothave enough cash available.

c. The case provides forpayment 60 days after delivery.

2. The list contains a total of alltransactions that are reimbursable and have notbeen paid to the reporting activity.

E. FMS Voucher Backup for Paymentfor Accounts Payable. The FMS Voucher Backupfor Payment of Accounts Payable listing repre-sents the amount paid to the reporting activity[re: Command Pay List (see section A., above)]by country, implementing agency, and reportingactivity.

080902. Reject Codes

A. The delivery transactions listed onFMS Implementing Agency Performance ReportTransaction Register (see paragraph 080901.C.,above) that contain reject codes did not processto the FMS Command Pay List. Reports withreject codes shall be researched and reinputwithin 30 days. SAAC will maintain a controlfile of outstanding rejected transactions, whichshall be cleared once corrected transactions areresubmitted and processed. The implementingagencies will be provided copies of the controlfile.

B. Reports coded with managementalerts have processed and are on the FMS Com-mand Pay List. Those transactions which con-tain a management alert code shall also beresearched. If corrective action is requiredfollowing this research, reinput these transac-tions by reversing the previous input and sub-mitting the corrected data within 30 days.

080903. Reconciling Reports

A. In reconciling reimbursable deliv-ery transactions to the amounts reimbursed, thefollowing steps shall be taken:

1. Verify that the voucherbackup equals the amount on the check and theFMS Command Pay List. All amounts shouldequal. If amounts are not equal, contact SAACto reconcile differences.

2. Determine:

a. Total Reimbursable Deliveries Reported (Transaction Input) $

309


b. Total Amount Reimbursed(Command Pay List /Check) $Less Add-Ons (Command Pay List)Less SAAC Inputs (IA Register),

Subtotal reported deliveriesprocessed $

Plus Accounts Payable (A/P List)Plus Rejected Items (IA Register) $

Reconciling Total $

B. If in using the computation above,subparagraphs A.2.a and A.2.b. do not agree,further reconciliation of deliveries reported todeliveries processed is required. Match reporteddeliveries to deliveries processed on the Feed-back Listing to identify dropped or duplicatetransactions (mechanically or manually).Reinput dropped transactions and reverse dupli-cation transactions.

080904. Reporting Examples

A. Table 809-1 illustrates the expan-sion of the delivery report for physical deliveriesof articles and performance of services. Thisexpansion occurs within the FMS IntegratedControl System wherein additional informationis added for accounting control. A transactioncontrol number, action code, and intefund billnumber are added to the delivery transaction toprovide additional control. The documentidentifier is expanded to differentiate betweeninput and feedback. The expanded report ofdelivery submitted through the FMS IntegratedControl System (FICS) to the Defense IntegratedFinancial System (DIFS) will have a documentidentifier of NAI. Every NAI transaction re-ceived in DIFS is fed back to the FICS with adocument identifier of NAF. Rejected transac-tions include transaction reply codes that identi-fy error conditions. Rejects are suspended andcontrolled by transaction control number. Thedelivery transaction combines financial infor-mation with logistics information and is reflectedin column 9 of the DD 645 Billing Statement anditemized as a FKA/B transaction on thecustomer’s Delivery Listing. The informationadded in the expanded version is not included inthe report to the customer. This information isinternal and its only use is to assure accountingcontrol of the transactions.

B. Table 809-2 illustrates the expan-sion of the delivery transaction of a progresspayment to the contractor. This version of thedelivery transaction is similar to the one de-scribed in subparagraph A above with the excep-tion that port of embarkation code, transporta-tion bill code, stock fund code, date of shipment,and mode of shipment are not included. Thedocument identifier for the report submitted toDIFS is NDI and the feedback is NDF, This is afinancial transaction and recorded as work-in-process on the DD 645 Billing Statement. It isnot itemized in the Delivery Listing.

C. Other expanded formats, not illus-trated here, correspond to other deliverytransaction formats such as the Report of Dis-crepancy actions and the Report of Actual Costs.Detailed procedures concerning these variousformats are contained in the FICS InterfaceDocument.

310


TABLE 809-1 EXAMPLE OF PHYSICAL DELIVERY OF MATERIEL/PERFORMANCE OF SERVICE

Format/ Data Element Description No. of FICS and Element Abbreviation Position TRC Edit/Validation

Document Identifer Code '1-3 '002 Must be NAI Transaction Control No. '4-16 '152 Must be numericFormat (YYMMDDNNNNNNV) '152 Date must be equal to or less than current date

'249 Version Number (V) must be "0" ifAction Code is "A" (add)

'248 Version Number (V) must be 1 thru 9 ifAction Code is "C" (change) and must beone greater than suspense version No.

--- Version number is idited if the ActionCode is "D" or invalid.

Action Code 17 '003 Must be "A", "C", or "D" A=Add; C=Change; D=Delete

'341 If Action Code = "A" then the Site Code/DIC/TCN combination cited in trans-action cannot be duplicated in same update

'251 If Action Code = "C" or "D" the Site Code/DIC/TCN (excluding V) combination citedin transaction must match a record residenton PTC suspense file.

Document Number '18-31 Implementing Agency (IA) '18 '038 IA code invalid (Table 03) Country Code (CC) '19-20 '037 Country Code Invalid (Table 02)

'21-31 '342 If any position is not Alpha (A-Z) orNumeric (0-9) DIFS will overlay positionwith zero. (Spaces are not valid)

Note: TRC will be management alert--transaction will process with this TRCCUST-IN-CNTRY (1) 21 '--- NO EDITDTC (1) 22 '--- Validated if TBC is invalid . See TBC validationTYPE-ASST(1) 23 '--- NO EDITDOC-NBR-LST-8(8) '24-27 '--- NO EDIT DT-RQSN(4) DOC-SERIAL-NBR (4) '28-31 '--- NOEDIT

Monitor Code 32 '006 Must match Monitor Code table (Table 12),

using full table key of Monitor Code and IA'343 Army reporting DD 1517s (IAs=B, E, M, R, V

and Z). Monitor Code must = X when Reimbursement Code = D or S.

'344 Navy reporting DD 1517sMonitor Code must = V, C, or S

311


TABLE 809-1 EXAMPLE OF PHYSICAL DELIVERY OF MATERIEL/PERFORMANCE OF SERVICE (CONTINUED)

Format/Data Element Description No. of FICS and Element Abbreviation Position TRC Edit/Validation

Routing Identifier Code '33-35 304 Must be Alpha (A-Z) or Numeric (0-9) ( No Spaces) All IAs (Do this RIC edit right after TRC 304)

'345 If Monitor = Y and RIC = RRR, IA must = B If not, reject without another edit on RIC Army Reporting (IAs = B, E, M, R, V, and Z)'345 If Monitor not = Y or X, Monitor/RIC combination must match Command Pay Address Table Army Reporting (IAs = B, E, M, R, V, and Z)

'345 If Monitor Code = Y and RIC = ZZZ, reject Army Reporting (IAs = B, E, M, R, V, and Z)

'346 If Monitor = X, RIC is matched to Table 33for RIC/Monitor conversion. If not on table,reject

Air Force reporting'345 If IA = D and Monitor not = B, G, H, F, L, N or

P, Monitor/RIC must match Command PayAddress TableNavy reporting

'--- No edits performed against Command Pay Address Table GSA reporting (pertains to all valid IAs)

'330 If RIC = G, DCS must equal EF or EG.If not, rejectInformation only - See BCR 90106All Other IAs reportingIf IA not = R and 1st position of RIC = S,do not match to Command Pay Address Table

Price Code 36 '007 Must = A, E, or N'347 Price Code and Reimbursement Code cannot

both = N'348 Price Code may = N only for DSC with

CAS = Y as shown on Table 804-2 inDoD 7220.9-M, Vol 9.

National Stock Number '37-51 '342 Should be Alpha (A-Z) or Numeric (0-9)

(No Spaces) DIFS will change special characters to zero (0) Note: TRC will be management alert--transaction will process. Unit of Issue '52-53 '008 Must match Unit of Issue Table (Table 06) Delivered Quantity '54-60 '010 Must be Numeric '349 If equal to "0" unit of issue must be "XX" '018 If not equal to "0" the sign of this field must agree with the sign of amount delivered articles and services. If this field is equal to "0" there is not edit between the signs of this field and amount of delivered articles and svcs. '350 Cannot exceed (without sign) 99,999

312




Suffix 61 '--- No edit. Customer Country Military 62 '--- No edit.Service Code

Option/Frieght Forwarder '63-64 '--- No edit.Code

Case Designator '65-67 '041 Must be a valid Case '031 Case must be in I or C status Delivery Source Code '68-69 '337 If DSC = EF or EG, RIC must = G

If not, reject '334 If DSC = "CA" Case Type Assistance must equal U (FMSO I)

'012 If the DSC is equal to "CD" or "DE" thru "DX" reject without any other edit of DSC or Reimbursement code.

Reimbursement Code 70 * Perform these two "013" reimbursement edits first 013* If the Reimbursement Code = A, W, X, Y or Z reject without any other edit of reimbursement code.

013* If IA = P and Reimbursement Code = RMonitor Code must = C. If not reject and dono other edits on the Reimbursement Code.

'012 Match DSC/Reimbursement Code to the DSCCost Computation Table. If thecombination is invalid, then match DSC toDSC Table. If DSC is invalid,

reject for invalid DSC.'013 If DSC is valid, match Reimbursement Code

table. If Reimbursement code not on table, reject for invalid Reimbursement Code'011 If both DSC and Reimbursement Code are

valid reject for invalid combination '139 If reimbursement code = "I", Interfund Bill number must be present.

Port of Embarkation Code 71 '--- No edit. If present and equal to "A" compute Air Trans., otherwise compute Ocean

313




Transportation Bill Code 72 '--- If TBC = D, K, or L, do not perform any(TBC) other TBC edits.

'284 If TBC equals W and DTC does not equal6, 8, or 9 reject

'283 If TBC equals W and DTC equals 6, 8, or 9and there is no matching NSN on Table 35with an effective date less than or equal tothe transaction date shipped, reject.

'285 If DTC equals 6, 8, or 9 and a NSN/datematch found, DIFS will move "W" to TBC

Note: TRC is management alert--transaction will processwith this TRC.'014 Must be on the Transportation Bill Code

table (28). If invalid, then check DeliveryTerm Code (DTC).

Note: TRC is management alert--transaction will processwith this TRC.'286 If DTC non on DTC Table, reject.

Stock Fund Code 73 '--- No edit. Date Shipped (YYMMDD) '74-79 '016 Must be valid date and less than or equal to current date. Item Number '80-82 '103 Must be a valid item.

Interfund Bill Number '83-87 '032 This edit is invoked only if Reimbursement

code = I Interfund Bill Number must be valid Alpha (A-Z) or Numeric (0-9). (No special

characters or embedded spaces allowed.) If Reimbursement Code not = I, there is no

edit on the Interfund Bill Number.

Amount Delivered Articles/ '88-102 '017 Must be numeric.Services '351 Amount exceeds DIFS limitations

Reject if amount (ignoring sign) isgreater than 999,999,999.99.

'356 If amount is greater than 9,999,999.99 butless than 1,000,000,000.00 and not in evendollars, the cents will be changed to zeros inDIFS.

Note: TRC is management alert--transaction will process with this TRC. Mode of Shipment Code 102 '352 Must be Alpha or Numeric or Asterisk (*) or Blank. NOTE: TRC = Transaction reply code.

314


TABLE 809-2 EXAMPLE OF FINANCIAL PERFORMANCE REPORTING

Format/ Data Element Description No. of FICS and Element Abbreviation Position TRC Edit/Validation

Document Identifer Code '1-3 '002 Must be NDI Transaction Control No. '4-16 '152 Must be numericFormat (YYMMDDNNNNNNV) '152 Date must be equal to or less than current date

'249 Version Number (V) must be "0" ifAction Code is "A" (add)

'248 Version Number (V) must be 1 thru 9 ifAction Code is "C" (change) and must beone greater than suspense version No.

--- Version number is idited if the ActionCode is "D" or invalid.

Action Code 17 '003 Must be "A", "C", or "D" A=Add; C=Change; D=Delete

'341 If Action Code = "A" then the Site Code/DIC/TCN combination cited in trans-action cannot be duplicated in same update

'251 If Action Code = "C" or "D" the Site Code/DIC/TCN (excluding V) combination citedin transaction must match a record residenton PTC suspense file.

Document Number '18-31 Implementing Agency (IA) '18 '038 IA code invalid Country Code (CC) '19-20 '037 Country Code Invalid

'21-31 '342 If any position is not Alpha (A-Z) orNumeric (0-9) DIFS will overlay positionwith zero. (Spaces are not valid)

Note: TRC will be management alert--transaction will process with this TRCCUST-IN-CNTRY (1) 21 '--- NO EDITDTC (1) 22 '--- Validated if TBC is invalid . See TBC validationTYPE-ASST(1) 23 '--- NO EDITDOC-NBR-LST-8(8) '24-27 '--- NO EDIT DT-RQSN(4)DOC-SERIAL-NBR (4) '28-31 '--- NOEDIT

Monitor Code 32 '006 Must match Monitor Code table

using full table key of Monitor Code and IA'343 Army reporting DD 1517s (IAs=B, E, M, R, V

and Z). Monitor Code must = X when Reimbursement Code = D or S.

'344 Navy reporting DD 1517sMonitor Code must = V, C, or S

315


TABLE 809-2 EXAMPLE OF FINANCIAL PERFORMANCE REPORTING (CONTINUED)


Routing Identifier Code '33-35 304 Must be Alpha (A-Z) or Numeric (0-9) ( No Spaces) All IAs (Do this RIC edit right after TRC 304)

'345 If Monitor = Y and RIC = RRR, IA must = B If not, reject without another edit on RIC Army Reporting (IAs = B, E, M, R, V, and Z)'345 If Monitor not = Y or X, Monitor/RIC combination must match Command Pay Address Table Army Reporting (IAs = B, E, M, R, V, and Z)

'345 If Monitor Code = Y and RIC = ZZZ, reject Army Reporting (IAs = B, E, M, R, V, and Z)

'346 If Monitor = X, RIC is matched to Table 33for RIC/Monitor conversion. If not on table,reject

Air Force reporting'345 If IA = D and Monitor not = B, G, H, F, L, N or

P, Monitor/RIC must match Command PayAddress TableNavy reporting

'--- No edits performed against Command Pay Address Table

Information only - See BCR 90106All Other IAs reportingIf IA not = R and 1st position of RIC = S,do not match to Command Pay Address Table

Price Code 36 '007 Must = A, E, or N'347 Price Code and Reimbursement Code cannot

both = N'353 Price Code may = N only for DSC with

CAS = Y as shown on Table 804-2, this Volume National Stock Number '37-51 '342 Should be Alpha (A-Z) or Numeric (0-9)

(No Spaces) DIFS will change special characters to zero (0) Note: TRC will be management alert--transaction will process.

Suffix 52 '--- No edit. Customer Country Military 53 '--- No edit.Service Code

Option/Frieght Forwarder '54-55 '--- No edit.Code

316


TABLE 809-2 EXAMPLE OF FINANCIAL PERFORMANCE REPORTING (CONTINUED)

Format/Data Element Description No. of FICS and Element Abbreviation Position TRC Edit/ValidationCase Designator '56-58 '041 Must be a valid case

'078 'Case must be in "I" statusDelivery Source Code '59-60 '354 DSC must equal "CD" or "DE" thru "DX"

If not, rejectReimbursement Code 61 * Perform these two "013" reimbursement edits first 013* If the Reimbursement Code = A, W, X, Y or Z reject without any other edit of reimbursement code.

013* If IA = P and Reimbursement Code = RMonitor Code must = C. If not reject and dono other edits on the Reimbursement Code.

'012 Match DSC/Reimbursement Code to the DSCCost Computation Table. If thecombination is invalid, then match DSC toDSC Table. If DSC is invalid,

reject for invalid DSC.'013 If DSC is valid, match Reimbursement Code

table. If Reimbursement code not on table, reject for invalid Reimbursement Code'011 If both DSC and Reimbursement Code are

valid reject for invalid combination '139 If reimbursement code = "I", Interfund Bill

number must be present.Date Accounting Month '62-65 '016 Must be numeric and valid YY MM(YYMM) combination. Must be less than or equal

Item Number '66-68 '103 Must be a valid item. Amount Delivered Articles/ '69-82 '017 Must be numeric.Services '351 Amount exceeds DIFS limitations

Reject if amount (ignoring sign) isgreater than 999,999,999.99.

'356 If amount is greater than 9,999,999.99 butless than 1,000,000,000.00 and not in evendollars, the cents will be changed to zeros inDIFS.

Note: TRC is management alert--transaction will process with this TRC.Interfund Bill Number '83-87 '032 This edit is invoked only if Reimbursement

code = I Interfund Bill Number must be valid Alpha (A-Z) or Numeric (0-9). (No special

characters or embedded spaces allowed.) If Reimbursement Code not = I, there is no

edit on the Interfund Bill Number.NOTE: TRC = Transaction reply code.

317

Documents

Volume 15, Chapter 8 DoD Financial Management Regulation ... · the automated SAAC system. Section 403 of this Volume contains instructions for preparing this report and cards. These