V.O.CHIDAMBARANAR PORT TRUST (CIVIL ENGINEERING …

Valuation of Land Assets of V.O.C Port Trust Page 1

V.O.CHIDAMBARANAR PORT TRUST

(CIVIL ENGINEERING DEPARTMENT)

E-TENDERING

TENDER DOCUMENT FOR

“VALUATION OF LAND ASSETS OF VOC PORT TRUST”

NIT. No : 03/2021-22-EST/D.2449 / Date: 07.10.2021

The Chief Engineer ,

Civil Engineering Department,

V.O.Chidambaranar Port Trust,

TUTICORIN – 628004

Phone: 0461-2352252

Fax : 0461-2354270

e-mail id: [email protected]


INDEX

Sl.No Description Page No.

1 Notice Inviting Tender 3-6

2 Introduction 7-9

3 CHAPTER 1 – Instruction to Tenderers 10-15

4 CHAPTER 2 – Eligibility Criteria 16

5 CHAPTER 3 – Tender Process 17-23

6 CHAPTER 4 – Terms & Conditions 24-30

7 CHAPTER 5 – Special Condition of Contract 31-34

8 FORM – 1 Bidder details 35-36

9 FORM-2 37

10 FORM-3 38

11 FORM-4 39

12 FORM-5 40

13 FORM-6 41

14 Form-7 - Corporate Information of Bidder

42

15 Form-8 – E-payment form 43-44

16 ANNEXURE-1 – Specimen Form of Bank Guarantee

Bond for Performance Security

45-47

17 ANNEXURE-2 – Form of Agreement

48-49

18 ANNEXURE -3- Tender Acceptance Letter 50-51

19 Zone – A Drawing 52

20 Zone –B Drawing 53

21 Port Salt Pan Drawing 54






INTRODUCTION

V.O. Chidambaranar Port is located on the South Eastern Coast of India bordering

the Gulf of Mannar and managed by V.O. Chidambaranar Port Trust (VOCPT). The

Port is a modern all- weather port situated at Tuticorin, (Tamilnadu State in South

India) located 550 km south of Chennai and 125 km north of Cape Comorin, on the

East Coast of India, 129 nautical miles from the international mainline shipping

route, connecting the far east with the western region. The VOC Port was declared

as Major Port in 1974, the Port Trust Board was set up under the Major Port Trust

Act, 1963. Since then, VOCPT has been functioning as the 10th Major Port and has

fallen in line with other Major Port Trusts functioning in the country.

The National Highway NH-45B passes just outside the Port connecting Madurai and

runs through Bangalore up to Uttar Pradesh. Also, NH-7A connecting Tirunelveli is

directly connected with VOC Port. The Port is served by a Broad Gauge Railway line

and is well connected with Southern portion of country through Madurai, Trichy,

Chennai and Bangalore. The Tuticorin airport is just 20 km from the Port.

Location:

Latitude: 8045’ N

Longitude: 78013’ E

Port Land Bank:

VOC Port has a land bank of 4265.59 acres, details of the same is as provided below:

Harbor Estate Zone A - 4134.10 Acres

Harbor Estate Zone B - 120.05 Acres

Truck Parking - 11.44 Acres

VOC Port is an artificial deep-sea Harbour formed with rubble mound-type parallel

breakwaters projecting into the sea for about 4 km. (The north breakwater is

4098.66 m long; the south breakwater is 3873.37 meters long and the distance

between the breakwaters is 1275 m). The port was designed and executed entirely

through indigenous efforts. The Harbour basin extends to about 400 hectares of

protected water area and is served by an approach channel of 2400 meters length

and 183 meters width.


Due to its strategic location in the southern peninsula and assured round-the-clock

operations, the port has been the nerve centre of economic activity in south Tamil

Nadu. The Port handled the traffic of 31.79 Million Tons in the year 2020-21.

There are 16 cargo berths including 2 container terminals operated on BOT basis.

The major cargoes handled are Coal, Copper concentrate, Timber logs, Phosphoric

Acid, Rock Phosphate, Granite Stone, Salt, Wheat Sugar, Construction materials,

Pulses, VCM, LPG Naphtha, Furnace Oil, Ammonia Fertilizer etc. The Port provides

infrastructures such as berths, warehouses, transit sheds, open storage space,

mechanical equipments, marine facilities and electrical facilities needed to achieve

conformity with service requirements.

VOC Port is having 262.80 acres of salt pan land at eastern side and western side of

link road area and it is located northern side of Port railway track

Sl. No.

Location Purpose Area in Acres

GIS Co-ordinate

Village name

Survey No.

1 Eastern side of link road area

Production of salt

201.19 N-8° 76’ E-78° 15’

Millavittan

1730,1733, 1735,1736

Mullakkadu 807, 810 2 Western

side of link road area

Production of salt

61.61 N-8° 77’ E-78° 16’

Millavittan

1731,805

Mullakkadu 348,349 350

Port allotted land to M/s.Southern Petrochemical Industries Corporation Ltd,

admeasuring 2325 sq.m as first allotment and 1085 sq.m as Second allotment in

VOC wharf area with the approval of Government of India on long term lease for a

period of 30 years for installation of Phosphoric Acid Storage Tanks. The two pieces

of land were allotted with effect from 01.04.1979 (1st allotment) and 20.01.1981 (2nd

allotment ) respectively.

The Lease Deed entered into with M/s. SPIC Ltd., as per Clause No.4 the lease rent is

subject to upward revision with effect from 01.01.1997 and thereafter on expiry of

every years. Accordingly, the lease rent was revised by TAMP with effect from the

dates as detailed below:-


Sl.

No

Date of revision of rate Rate in Rs.

per Sqm./Annum

1 01.01.1992 444/-

2 01.01.1997 555/-

3 01.01.2002 708/-

4 01.01.2007 to 19.01.2011 2,386/-

5 20.01.2011 to 19.01.2016 3,495/-

6 20.01.2016 to 19.01.2021 3,200/-


CHAPTER 1 – INSTRUCTION TO TENDERERS

TENDER NOTICE:

Electronic Tenders (Online) are invited in ‘TWO BID SYSTEM’ on

behalf of V.O.CHIDAMBARANAR PORT TRUST (VOCPT) from reputed

and experienced valuers for the work of “Valuation of Land

Assets of V.O.Chidambaranar Port Trust” (Tender No.: Est -

03/2021-22-EST/D.2449/Dated: 07 .10.2021).

1.1 The e-tender stage shall have two parts

Technical bid (Part- I) and

Commercial bid (Price Bid) ( Part – II)

The tenderer must fulfill the Minimum Qualifying Requirements

and other requirements stipulated in the tender. Commercial bid of the

technically qualified bidder will be opened on intimation to the qualified

bidders.

1.2 The tender shall remain valid for a period of 180 days from the

date fixed for opening of the Technical Bid.

1.3 The tender documents can be downloaded from VOC Port Website

www.vocport.gov.in and through “E-tendering portal:

https://www.tenderwizard.com/VOCPT ” The downloading of tender documents

shall be carried out strictly as provided on the website. No editing / addition /

deletion of contents whatsoever shall be permitted. If such action is observed

at any stage such proposals are liable for outright rejection. In case the tender

document is downloaded from the website, the bidder is responsible for the

Addendum/ amendments /Errata etc., if any, issued by V.O. Chidambaranar

Port Trust before submission of the Tender document.


1.4 Bidders who wish to participate in online tendering shall procure /

should have legally valid Digital Signature Certificate (Class III) as per the

Information Technology Act, 2000 by using which they can sigh their electronic

tenders. Tenderer can procure the same from any of the licensed certifying

Authority of India or from (n) code solutions – a division of GNFC Ltd., who is

the Certifying Authority licensed by Govt. of India. All tenders shall be digitally

signed by the authorized signatory (ies).

1.5 Bidders who already have a valid Digital Signature Certificate need not

procure new Digital certificate for this tender purpose.

1.6 Port shall not be responsible for any technical failures / reasons, if the

bidder is not able to upload the documents or EMD though debited in bidder

account but not credited to VOCPT accounts within the due date of submission.

1.7 Only bidder whose EMD received through e-payment mode link which is

available in the e-tender website, www.tenderwizard.com/VOCPT, uploaded by

the bidder shall be considered and other on whatsoever reason if not received

and e-payment details does not match, such bidder shall be considered as

disqualified under EMD criteria.

1.8 EARNEST MONEY DEPOSIT:

The bidder shall remit the EMD amount Rs.1,00,000/- (Rupees one lakh only)

through e-payment mode link which is available in the e-tender website,

www.tenderwizard.com / VOCPT while uploading their Bid.

The Earnest Money Deposit shall be submitted in the form of RTGS / NEFT as

follows:


Details of Bank Account :

a Name & Address of

the Bank

Indian Overseas Bank, Harbour Branch, Tuticorin – 628 004.

b Name of the Branch Harbour Branch

c IFSC Code IOBA0000143

d Account No. 014301000000001

e Type of Account Savings Account

f Beneficiary’s Name V.O. Chidambaranar Port Trust

All the bidders have to pay the EMD amount and Tenders without paying EMD

will not be considered. Cost of payment of EMD to be made in the e-tender

website payment gateway of M/s KEONICS while submitting tender

online, without payment of EMD the tenders will not be considered for

evaluation, tenderers may ensure for the same. While uploading tender the

details of payment made also to be uploaded.

If Transaction of EMD is not cleared, then such tenders shall not be

considered for evaluations, bidder may ensure the same.

1.9 The e-Tender / offer without EMD as above or deposited in any other form

shall not be accepted

1.10 Inspection of site: Bidders may undertake a site visit if, they so desire, to

inspect the site conditions before bid submission. Cost incurred by the

bidders in preparing their offer or attending inspection of the site will not be

reimbursed by the V.O. Chidambaranar Port Trust.

1.11 Validity: The offer shall be kept valid for a period of 180 days from the date

of opening of the Technical Part of the e-tender. The above validity period is,

however, subject to extension, if agreed to by the bidders in response to any

request made by V.O. Chidambaranar Port Trust.


1.12 Contacting Officer: Further details / clarification, if any, will be available

from the office of “The Chief Engineer & Estate Officer, Civil Engineering

Department, Estate Management Division, V.O. Chidambaranar Port Trust,

Admn. Building, Tuticorin - 4”.

1.13 Duly completed e-tender document along with the EMD and other requisite

documents should be uploaded in the KEONICS web portal not later than the

prescribed date and time as mentioned in the NIT.

1.14 Completeness of Offer : Each offer shall be complete in all respects so far as

the contents of both Part – I and Part – II are concerned through online. The

tenders which are in any way incomplete will not be considered.

1.15 Tenders received after due date and time will be summarily rejected. The

Port will not be responsible for the delay in online submission.

1.16 Opening of Technical Bid :

Technical Bid (Part - I) of the Tenders will be opened online on

11-11-2021 at 15:30 Hrs. in the Office of Executive Engineer, Estate

Management Division, Civil Engineering Department, V.O.

Chidambaranar Port Trust, Administrative office Building, Tuticorin-

628004 in presence of the other tender committee members.

1.17 Technical bid shall be evaluated as per procedures mentioned in the e-tender

documents. The decision of the Port on evaluation of the bids shall be final

and binding to every Tenderer.

1.18 Date of opening of Commercial bid will be intimated to the Tenderers who are

qualified in Technical bid in due course.


1.19 Interruption of activities : In the event of any unforeseen circumstances

such as holidays, bandhs, strikes, transport dislocation etc., on the scheduled

day of submission of offers / opening of technical part or Commercial part of

the tender, such activity shall take place at the same venue and at the same

time on the next working day of V.O. Chidambaranar Port Trust.

1.20 Right of acceptance or rejection : V.O. Chidambaranar Port Trust

reserves the right to accept or reject any or all tenders without

assigning any reason thereof.

1.21 Amendment of Tender Document : At any time prior to the due date for

submission of tender, V.O. Chidambaranar Port Trust may, for any reason,

whether at its own initiative or otherwise, modify the Tender Document by

issuance of Addendum in official website of V.O. Chidambaranar Port Trust

www.vocport.gov.in & www.tenderwizard.com. In order to afford prospective

tenderer(s) reasonable time to take Addendum into account, or for any other

reason, V.O. Chidambaranar Port Trust, at its discretion, may extend the

submission due date through appropriate notification in the official website

www.vocport.gov.in & www.tenderwizard.com/VOCPT.

1.22 Conditional offers shall not be accepted.

1.23 Bidders are bound by the V.O. Chidambaranar Port Trust rules and regulation

being issued from time to time.

1.24 Offer Preparation Cost :

The tenderer shall be responsible for all the costs associated with the

preparation of its offer and its participation in the tender. VOC Port Trust will

not be responsible in any manner for such costs, regardless of the conduct or

outcome of the tender process


1.25 Confidentiality :

Information required by V.O. Chidambaranar Port Trust from the tenderer(s)

for the purpose of examination, evaluation etc., will be kept in confidence by

V.O. Chidambaranar Port Trust and Port Trust and will not divulge any such

information unless it is ordered to do so by any authority that has power

under the law to require its release and those that are available /

subsequently become available in the public domain.

1.26 Agreement :

The successful bidder after award of the tender shall enter into the Agreement

with VOCPT.

1.27 The tender document shall form part of the Form of Agreement.

CHIEF ENGINEER & ESTATE OFFICER

V.O. Chidambaranar Port Trust


CHAPTER – 2

2. ELIGIBILITY CRITERIA:

(a) Prequalification Criteria:

(i) Tenderer should have a certificate for “Registration as Valuer

under section 34 AB of the Wealth Tax Act 1957” issued by the

Income Tax department. A copy of said valid certificate (i.e.) upto

date validity should be furnished.

(ii) Tenderer should be a reputed Consulting Firm / Valuers having

experience in carrying out the valuation of property (Land and

Buildings), valued at least Rs.200 crores and above in a single

job, of a big Industry / Government Organisations / PSUs/

Autonomous bodies / Local authorities in last 7 years.

(iii) Information regarding any litigation and/or Arbitration, that are

pending and/or concluded during the last five years, in which the

Bidder is involved, shall be provided with the details of the parties

concerned, and disputed amount and so on

(iv) An Undertaking that they have not been banned / de-listed by

any reputed organization in the past shall be provided.

(v) Self-attested copy of PAN card, GST, ESI, and EPF Registration

Certificate

(vi) Scan copy of e-payment details/ receipt towards Earnest Money

Deposit for Rs 1,00,000/- ( Rupees One Lakh only)

(vii) An Undertaking from the Tenderer that no changes have been

made in the document

(viii) The authorized signatory shall sign the tender documents and

other confirmation, undertaking etc., to be attached with the

tender.

(b) Financial Position:

Average Annual Financial Turnover of the Tenderer during last

three financial years (i.e) 2017-18, 2018-19 and 2019-20 shall

be atleast – Rs.10,00,000/-


CHAPTER – 3

TENDERING PROCESS

3.1. PROCEDURE FOR SUBMISSION OF ONLINE BIDS IN E-TENDER

3.1.1 Electronic Tenders (Online) are invited on behalf of

V.O. CHIDAMBARANAR PORT TRUST (VOCPT) from reputed and

experienced firms for the “Land valuation of Assets in V.O.Chidambaranar

Port Trust”. The tender shall remain valid for a period of 180 days from

the date fixed for opening of the tender.

3.1.2 Bidders are requested to read the terms & conditions of this tender

before submitting their online bids. Bidders who do not comply with the

conditions with documentary proof (wherever required) will not qualify

for opening of price bid. In this document the terms “bidders”, Tenderers

and “vendors” mean the one and same.

3.1.3 Tender Document having all details is available at the URL of the e-Tender

Portal https://www.tenderwizard.com/VOCPT & https://www.vocport.gov.in.

Interested tenderers are required to register in the website

www.tenderwizard.com/VOCPT by clicking "Register Me" option in order to obtain

USER ID & Password first then to activate USER ID by paying Rs.5,900/-

( Registration charges Rs 5000/- and GST @ 18%) through e- payment mode in

favour of 'KEONICS', Bangalore. The tender documents including the filled Price

Bid are required to be submitted only through online in the website

www.tenderwizard.com/VOCPT. Tenders in any other manner will be rejected and

no correspondence on such matter will be entertained. The intending bidders after

obtaining User ID and passwords are required to upload the scanned copies of

particulars mentioned in the tender document in order to receive the bidding

document.


The instructions for submitting e-tender is available in the e-tendering

website www.tenderwizard.com/VOCPT.

Go to the website: Click on “Help Manuals -> Vendor user guide”.

3.1.4 Tender Form: The tender documents can be downloaded from VOCPT

Website www.vocport.gov.in and through “E-tendering portal:

https://www.tenderwizard.com/VOCPT ”

3.1.5 EARNEST MONEY DEPOSIT: The bidder shall remit the EMD amount



Cost of payment of Earnest Money Deposit to be made in the e-tender website

gateway of M/s KEONIICS while submitting tender online, without payment of EMD

the tenders will not be considered for evaluation, tenderers may ensure for the

same.

Note :-

1) If Transaction of EMD is not cleared, then such tenders shall not be

considered for evaluations, bidder may ensure the same.

2) All payments to 'KEONICS', Bangalore, can be paid through the NEFT / RTGS

or any electronic mode as indicated on the e-tendering portal.

3.1.6 Processing charge of E-tender:

The Successful tenderer has to pay the charges to M/s. KEONICS for Tender

hosting and processing charges as follows:

1 Transaction fee payable by winning vendor Flat Rs.20,000/- per e-tender

cum e-auction + GST 18 %.

Note: GST @18% is extra and is applicable for all services (or) at prevailing rates

For e-tendering contact person to KEONICS, Bangalore

Shri. Gunaseelan – 94452 81944

Shri . Harishkumar – 96861 15318


3.1.7 IMPORTANT INSTRUCTIONS AND GUIDELINES TO TENDERERS FOR

e-TENDRING :

1) VOCPT Tenders only Through e-Tendering Mode. (www.tenderwizard.com /

VOCPT)

2) "Interested tenderers who are not registered with KEONICS must register

to opt the USER ID and PASSWORD by making registration fee through e-

payment of Rs.5,900/- (Registration charges Rs 5000/- and GST @ 18%)

in favour of “KEONICS” .

3) VOCPT and KEONICS will not entertain and will not accept any reasons of

Tenderer due to Net Connection Failure / Current Connection Failure and

any issues during the filling of tender online. Tenderer will be responsible

for all those facts and failure of Net Connectivity, Current Connectivity and

they should be at their own risk VOCPT and KEONICS will not take any

liabilities and claims for failure of Network and problem arise submission

of the tender forms online.

4) VOCPT e-tender website is: www.tenderwizard.com/VOCPT or go to

VOCPT website and click on “E-TENDERING” LINK for accessing the site.

5) Employer may verify the original documents as submitted in the e-

tendering process.

6) The tenders shall be accompanied by EMD as specified in the tender

document. Cost of payment of Earnest Money Deposit to be made in the e-

tender website gateway of M/s KEONIICS while submitting tender online,

without payment of EMD the tenders will not be considered for evaluation,

tenderers may ensure for the same.

7) Tenders which are in any way incomplete will not be considered. The Ports

reserves the rights to waive any formality thereof or to reject any or all the

tenders without assigning any reason and not bound itself to accept the

highest tender.


3.2 CONTENTS OF THE BID

Tenders are accepted through online / e-tendering only from 08.10.2021 to

11.11.2021 upto 15:00 Hrs at www.tenderwizard.com/VOCPT.

3.2.1 Contents of e- tender :

Scan copy of the following documents shall have to be submitted along with

the e-tender document. VOCPT may verify the original documents of the

scanned documents as submitted in the e-tendering process.

(a) Technical Bid ( Part – I) :

The Technical bid shall invariably be submitted along with information /

documents as required here under failing which, Technical bid shall be

rejected and such Tenderer shall not be allowed to participate in commercial

bid:

i. Tenderer should have a certificate for “Registration as Valuer under

section 34 AB of the Wealth Tax Act 1957” issued by the Income Tax

department. A copy of said valid certificate (i.e.) upto date validity

should be furnished.

ii. Tenderer should be a reputed Consulting Firm / Valuers having

experience in carrying out the valuation of property (Land and

Buildings), valued at least Rs.200 crores and above in a single job,

of a big Industry / Government Organisations / PSUs/ Autonomous

bodies / Local authorities in last 7 years. Supporting Documents for the

experience claimed should be attached (experience may be verified).

iii. Information regarding any litigation and/or Arbitration, that are pending

and/or concluded during the last five years, in which the Bidder is involved,

shall be provided with the details of the parties concerned, and disputed

amount and so on


iv. An Undertaking that they have not been banned / de-listed by any reputed

organization in the past shall be provided.

v. Scan copy of e-payment details/ receipt towards Earnest Money Deposit for

Rs 1,00,000/- ( Rupees One Lakh only)

vi. Proof of Financial position of the Tenderer : Copy of Audited Balance

Sheet and Profit & Loss Account with Audit Report for the last three

financial years ending on 31.03.2020. The audit report should bear the

office stamp and signature of the auditor(s) concerned. Average annual

audited `financial turnover of the Tenderer during last three financial years

(i.e.) 2017-2018, 2018-2019 and 2019-2020 shall be at least

Rs.10,00,000/-

vii. Self-attested copy of PAN card, GST, ESI, and EPF Registration Certificate

viii. An Undertaking from the Tenderer that no changes have been made

in the document.

ix. The authorized signatory shall sign the tender documents and other

confirmation, undertaking etc., to be attached with the tender.

Note: The bidder/ tenderer firm shall submit all the above documents sl. No

i ,ii and vi should be attested by Notary Public.

b. Commercial Bid (Part – II):

i. The bidder has to submit the commercial bid online in the prescribed format

for price schedule.(XL spread sheet). The Schedule of Prices to be

indicated in the respective columns shown in the e tendering Website

www.tenderwizard.com/VOCPT.


3.2.2 Submission of the e-Tender :

The offers as stated above, shall have to be submitted through online upto

15:00 Hrs on 11.11.2021. No e-tender received after the aforesaid

scheduled time & date shall be considered and no request / communication

from the end of any tenderer shall be entertained by V.O. Chidambaranar

Port Trust in connection with late submission of bid.

3.2.3 The bid submitted by the tenderers shall have valid digital certificate. Every

tenderer shall mention his e- mail address and mobile number in technical

bid.

3.2.4 Opening of Technical bids :

During tender opening, the Technical bids (Part-I) will be opened

electronically on specified date and time as given in the tender document.

Technical bids will be evaluated and the bids which are found to be in

accordance with the tender requirement will be shortlisted as eligible bids

and the respective bidder shall be known as eligible bidders.

3.2.5 Opening of commercial bids of eligible bids :

Commercial bids (Part – II) of those bidders who fulfill the eligibility criteria

and whose bids are found to be technically acceptable in e-tender will be

opened electronically at the notified time and date.


3.2.6 Refund of Earnest Money Deposit :

The EMD of the unsuccessful Tenderer will be refunded within 15 days after

issue of work order to the successful Tenderer. Whereas, in the case of

successful Tenderer, the EMD paid through e-payment will be adjusted

towards the Performance Security deposit and the balance amount will be

collected from the successful tenderer, as per the work order. If the

successful Tenderer does not comply with the conditions or accepts

mentioned in the work order, VOCPT shall forfeit the EMD and the Tenderer

shall lose the right to carry out the work. E.M.D. will not carry any

interest.

CHIEF ENGNIEER &

ESTATE OFFICER


(Signature of the Tenderer with seal)


CHAPTER – 4

TERMS & CONDITIONS

1. General Conditions

The Tenderer should note the following before submission of offer:

Regarding work experience of Tenderer:

i. The work experience as for as a main contractor is acceptable and not

as a sub –contractor.

ii. If the contractor has executed the work directly with any

Government/Public Sectors, such executed works are considered as

main contractor. If the contractor has executed the works in Private

Sector, then they have to submit Tax Deduction at Sources (TDS)

certificate.

iii. If the tenderer executed the work in private organization TDS

deducted the percentage equivalent main contractor. Such cases are

considered as main contractor. Work executed as Sub-Contractor will

not be considered for evaluation of bids.

iv. The completed works only is considered for qualification. Partly

completed works or works in progress shall not be considered for

evaluation of bids.

v. Experience of the Tenderer for the completed works including material

and workmanship shall be considered with respect to work order and

respective work completion certificate issued by the concerned

authority.

vi. If the tenderer have successfully completed the work (date of

completion of work i.e physically / actually completion irrespective of

maintenance period ) during last 7 years ending last day of month

previous to the one in which applications are invited irrespective of


date of commencement / start of work. Such experience of work is

also considered for evaluation in work experience.

vii. Once after submission/ uploading of the bid by the tenderer, it will not

be permitted to withdraw the same. If any instructions are received

from the tenderer to withdraw the submitted bid on or before the

scheduled date and time of tender opening, their bid shall be opened

and Earnest money submitted shall be forfeited. Subsequently their

offer shall be treated as non-responsive and disqualified.

viii. Any instructions received from the tenderer after opening of the bids

such as withdrawal of bid / modification of bid etc. Such instructions

shall not be considered and their bids shall be evaluated as per tender

conditions.

ix. Individual work experience certificate issued by the competent

authority against the eligibility criteria shall be submitted along

respective work , work order.

Tenderer has to submit all copies of documents enclosed along with Bid No.1

(Technical Bid) with the attestation of Notary Public.

2. Earnest Money Deposit

The bidder shall remit the EMD amount Rs.1,00,000/- (Rupees one lakh only)



3. Performance Security

A sum worked out on the basis of 5% of the accepted value of offer

shall be deposited by the selected firm towards Performance Security through

RTGS/NEFT (OR) irrevocable Bank Guarantee from a Nationalized Bank

/Scheduled bank in the form as per specimen in the schedule having its


Branch at Tuticorin and payable at Tuticorin in favour of the

V.O.Chidambaranar Port Trust. The Bank Guarantee format enclosed vide

Annexure -2 within 15 days of the date of work order/ Letter of Acceptance or

before commencement of study whichever is earlier. However, the

Employer/Engineer may relax the time limit of 15 days and extend the time

limit by further period 10 days in extraordinary circumstances for the reasons

recorded by him. If the Performance Security Deposit is not deposited in

time as prescribed above, the work order shall stand cancelled automatically

and the Earnest Money Deposit shall also stand forfeited.

The Performance Security will remain in force throughout the period of

contract and will be refunded after acceptance of Final Report by the

Authority. The Performance Security will not bear any interest.

4. Security Deposit

Security Deposit at 10% will be deducted from each stage payment

subject to a maximum accumulation of 5% of the Contract price. The

Security Deposit shall be refunded within 30 days after acceptance of Final

Report and revised report if any as required by the Port. The amount of SD

will not bear any interest.

5. Payment of Income Tax

Payment of Income Tax: Income Tax will be deducted at the rates as

applicable from time to time. It is open to the contractor to make an

application to the Income Tax officer concerned and obtain a certificate

authorizing the department to deduct the Income Tax at such lower rates or

deduct no Tax as may be appropriate to his case. Such certificate will be valid

for a period specified therein unless it is cancelled by the Income Tax officer

earlier.


6. Compensation for delay:

If the valuer fails to complete the contract or submit the Final Report

within the time specified in the work order of this or within the extended time

that may be allowed by the VOCPT, the valuer shall pay or allow the Board or

its authorized representative to deduct a sum of equivalent to 1% per week

or part thereof the Contract price subject to a maximum of 10% of the

Contract price as liquidated and ascertained damage and not by way of

penalty, beyond the said period or extended period as the case may be during

which the work remain unfinished. The liquidated damage will be deducted

from any money due or become due to the Valuer. The payment of such

liquidated damage shall not relieve the contractor of his obligations to

complete the assignment or from any other of his obligations or liabilities

under this contract.

7. Evaluation:

i. Cover No.1 containing the technical documents to shortlist the eligible

tenderers will be opened by e-tendering procedure on the scheduled

date and time of opening.

ii. After opening the first cover and based on the required

technical/commercial information given, Port Trust will prequalify the

eligible tenderers.

iii. The tenderers will be prequalified based on the documents contained in

Cover No.1. The cover No.2 submitted by the pre qualified tenderers

alone will be opened though e-tendering procedure on a subsequent

date which will be intimated to the pre qualified tenderers through

mail. The decision of the Port Trust in pre qualifying the eligible

tenders will be final.

iv. The terms of tender schedule, conditions of contract, etc. shall not be

defaced or detached or detached from the documents


v. The V.O.Chidambaranar Port Trust shall have no liability to the tenderer

in respect of any expenses incurred by him, direct or indirect, in

preparing and/or submitting the tender.

8. Time for Completion:

The Draft Valuation Report to be submitted within 30 days from the

date of placement of Work order / LOI. The tenderer has to submit Final

Report within 30 days from the acceptance of Draft Valuation Report.

9. Escalation :

No escalation variations will be entertained and thus the rate should be

quoted with due consideration of the same.

10. Payment schedule:

The Valuer shall hold sole discretion as regards to release of payment.

The Port will release payment for report as follows:

On submission of draft valuation report : 30%

On submission of Valuation report after incorporating

the comments of the Port (Final report)

: 30%

After acceptance of final report by the Board and

Tariff Authority of Major Port (TAMP)

: 40%

Note:

(i) Each payment will be made in Indian Rupees only on acceptance of each

report.

(ii) All the documents / reports including primary data shall be compiled,

classified and submitted by the Valuer to V.O. Chidambaranar Port

Trust in hard / soft form apart from the documents mentioned

elsewhere in this document


11. Scope of work:

The work comprising of the following:

Arriving at the lease rent to be notified by TAMP which would be not less

than 6% of the latest market value considering the following:

a) Collection and analysis of relevant data / document for assessment /

review of market value of land ( Zone – “A” & Zone – “B” ) as per

Land Policy Guidelines 2014 issued by the Central Government and

subsequent amendment there to which interalia, envisages

consideration of the following factors:

(i) State Government’s ready reckoner of the land value in the

area, if available for similar classification / activities.

(ii) Highest rate of actual relevant transactions registered in last

three years in the Port’s vicinity (the vicinity of the Port is to

be decided by the respective Port Trust Boards), with an

appropriate annual escalation rate to be approved by the

Port Trust Board.

(iii) Highest accepted tender-cum-auction rate of Port land for

similar transactions, updated on the basis of the annual

escalation rate approved by the Port Trust Board.

(iv) Rate arrived at by an approved valuer appointed for the

purpose by the Port.

(v) Any other relevant factors as may be identified by the Port.

b) The data / documents to be relied upon by the Valuer should

effectively represent the different purpose of utilization of Port

property in different zones.

c) Assessment of market value of land by above methodology failing

which by any other alternative methodology with prior consent of the

VOC Port Trust.


d) Assessment of yield on such capital value and determination of rent

and upfront premium as per Land Policy Guidelines 2014 issued

by the Central Govt. necessary amendments be incorporated, if there

be any change in the guideline during pendency of the work.

e) Review of other charges viz., way leave license fee, permission fee for

allowing construction, foreshore encroachment charges, erection of

hoardings etc., for VOCPT.

f) Collection and analysis of relevant data / document for assessment of

special rate for fixation of lease rent for Port salt pan area.

g) Collection and analysis of relevant data / document for assessment of

special rate for fixation of lease rent for phosphoric acid tank area

h) Preparation and submission of draft valuation report (10 copies )

separately for VOCPT with supporting documents. This should be

followed by final report (10 copies) separately for VOCPT after

incorporating necessary amendments / suggestions as would be

made by the port within one month of receipt of draft report.

i) The approved valuer who was awarded the work will be required to

give presentation of their final report before VOCPT Board / TAMP /

any other committee as may be necessary (even after submission of

the report) and would also require to furnish all clarifications to the

satisfaction of VOCPT and TAMP as may be necessary.

j) In undertaking of the valuation the approved valuer who was awarded

will interact with the concerned officers of VOCPT as and when

necessary.


CHAPTER – 5

SPECIAL CONDITION OF CONTRACT

1)1)1)1) General :

The Special Condition of Contract are part of the tender documents

which must be read as a whole, the various sections being complimentary to

one another and are to be taken as mutually explanatory. These conditions

shall be read in conjunction with other part of tender documents, viz. General

Condition of Contract, drawing, Price Bid and other instructions to the

tenderer herein in the tender document forming part of the contract.

2)2)2)2) Project Information :

i) Owner : VOC PORT TRUST

ii) Title : Undertaking Valuation of VOCPT properties to

formulate revised rent schedule.

iii) Location : VOC PORT TRUST (Zone A & Zone B).

iv) Road access : Up to the extent possible

3)3)3)3) Sufficiency of Tender :

a. The tender drawings and all data / information as furnished herein or

inspected and / or collected by the tenderer for the purpose of the work

should be properly assessed, interpolated or utilised in his offer at his

own responsibility and VOCPT does not guarantee sufficiency or

adequacy of the data / information so supplied to him or collected or

understood by the tenderer.

b. The Valuer shall be deemed to have satisfied himself before tendering

as to the correctness and sufficiency of his tender for the works and of

the rates stated in the priced Price Bid and the rates shall cover all his

obligations under the contract and all matters and things necessary for

the proper construction, completion, commissioning and maintenance

of the work.


4)4)4)4) Programme and Progress:

In case of delays caused due to conditions or circumstances beyond the

control of the Valuer, the delays must individually be informed to the Engineer

forthwith in writing and his acceptance in writing obtained.

5)5)5)5) Contract Agreement:

a. The Valuer after acceptance of his tender, shall be required to

enter into and execute a Contract Agreement.

b. The Valuer shall also comply with the requirements of Security

Deposit for the due fulfillment of the contract. The successful

Valuer shall be required to keep close co- ordination and liaison

with the Port.

6) Opening of Tender:

On the date and time specified in the Tender notice, following procedure

will be adopted for opening of the Tender.

a) Conditional e-Tender will be rejected outright considering it as non

responsive offer and the e-Tender will be liable to be rejected outright if

it is found that: The Tenderer proposes any alteration in the work

specified in the e-Tender or in time allowed for completing the works

or indicate any other condition.

b) Disclosure / indication of the price in the technical bid shall render the

e-Tender disqualified and rejected.

c) After the opening of e-Tenders, information relating to the examination,

clarification evaluation and comparisons of Tenders and

recommendation concerning the award of contract shall not be

disclosed to Tenderers or any other(s) any efforts by the Tenderer to

influence the Employer, in the process of examination, clarification,

evaluation and comparison of tenders and decisions concerning award

of contract may result in the rejection of the Tender.


d) To assist in the examination, evaluation and comparison of tenders, the

Employer may ask Tenderers, individually for clarifications of their

tenders. The request for clarification and the response shall be in

writing or by cable or by telex, but no change in price or substance of

the Tender shall be sought, offered or permitted nor the Tenderer be

permitted to withdraw his Tender before the expiry of the Tender

validation period.

e) The Employer will determine whether the Tender is substantially

responsive to the requirements of the Tender documents. For the

purpose of this clause a substantially responsive Tender is one which

inter-alia confirms to all the terms, general conditions and

specifications of the Tender documents and Technically suitable.

f) Tenders determined to be responsive will be checked by the Employer

for any arithmetical errors in computation and summation as under:

(i) Where there is discrepancy between amounts in figures and

words, the amount in words will govern and-

(ii) Where there is a discrepancy between the unit price and total

amount derived from the multiplication of the unit price and the

quantity, the unit price as quoted will govern.

g) Prior to the expiration of the prescribed period of Tender validity or

such extended period the Employer will notify the successful Tenderer,

by cable or telex, fax confirming in writing by registered letter that his

Tender has been accepted. The notification of award will constitute the

formation of the contract. Upon the furnishing by the successful

Tenderer of a performance security in accordance with the provisions of

Invitation of Tender, the Employer will promptly notify the unsuccessful

Tenderers that their tenders have been unsuccessful.

h) All cost, charges and expenses including stamp duty in connection with

contract as well as preparations and completion of agreement shall be

borne by the Tenderers.


i) The Contractor shall, in accordance with the requirement of the

Employer, afford all reasonable opportunities for carrying out their work

to any other Contractors employed by the Employer and their workmen

and to the workmen of the Employer and of any other duly constituted

authorities who may be employed in the execution on or near the site

of any work not included in the contract or of any contract which the

Employer may enter into in connection with or ancillary to the works.

j) The Technical Bids of the Tenderers will be evaluated based on the

whole work stipulated in chapter -2 (i.e) Eligibility criteria

7. VOC PORT TRUST:

The expression “VOCPT ’ appearing anywhere in the tender

documents, shall be read as “VOC PORT TRUST” .

8. Port Area Obligations:

The Port area is a custom bounded area and the valuer shall, abide by

all the regulations and rules of VOC Port Trust and those that may be

issued from time to time without any extra cost to the VOCPT

9. Permit :

Permit required for men , materials, vehicles and equipments etc.

are to be given to the successful tenderer at free of cost for the

purpose of work.

10. Area of Study :

Land at VOC PORT TRUST has been divided in different zones as

Zone – “A” & Zone – “B”. Drawing for the same is annexed for ready

reference.


FORM – 1

BIDDER DETAILS

1. Name of the Organization :_____________________________

` 2. Address (In Detail) : ____________________________

_____________________________

3. Telephone Number & Mobile No : ____________________________

4. e-Mail Id : ____________________________

5. Permanent Account Number (PAN) : ____________________________

6. Bank Name : ____________________________

7. Bank Branch Address ( In Detail) : ____________________________

8. Bank Branch Code : ____________________________

9. Bank Account Number : ____________________________

10.Bank Account Type : ____________________________

11.Magnetic Ink Character Recognizer

(MICR) : ____________________________

12.Tax Identification Number (TIN) : ____________________________

13.GST Registration Number : ____________________________

14.GST Registration Code : ____________________________

15.CST Registration Number : ____________________________


16.Employee Provident Fund (EPF) :_____________________________

17. Registration Number : ____________________________

18.Employee State Insurance Scheme

(ESIS) Registration Number : ____________________________

19.IFSC Code : ____________________________

AUTHORISED SIGNATURE ALONG WITH SEAL ______________________


FORM-2

V.O. CHIDAMBARANAR PORT TRUST

CIVIL ENGINEERING DEPARTMENT

ESTATE MANAGEMENT DIVISION

Tenderers must fill in the under noted columns:

Sl.

No.

Full

particulars

of Similar

works

carried out

by Tenderer

Amount

of work

(Rs.)

Completio

n time as

stated in

tender

Actual

Completion

time

Name and

Address of

authorities

for whom

work was

carried out

Name and

Address

to whom

references

can be

made

Dated, the .....................2021. (Signature of the

Tenderer)


FORM-3

V.O. CHIDAMBARANAR PORT TRUST

CIVIL ENGINEERING DEPARTMENT

ESTATE MANAGEMENT DIVISION

The tenderer shall submit below the particulars of Technical set up of

company and also indicate the Technical personnel who will be looking after the works.

Name of

Technical

personnel

Position held Qualification Period of service with

the company

Dated, the .....................2021. (Signature of the Tenderer)


FORM-4

The tenderers are also requested to furnish the following particulars :

(A) In case of a Limited Company

1. Name of the Company

2. Address of its present

Registered Office

3. Date of its incorporation

4. Full name and address of

each of its directors any special

particulars as to Directors if

desired to be stated

5. Name, address and other

necessary particulars as to

Managing Agents if any

appointed by the Company

6. Copies of Memorandum,

Articles of Association (with the

latest amendments if any)

7. Copies of audited Balance

sheets of the Company for the

last two years



FORM-5

(B) In case of a firm :

1. Name & Address of the firm

2. When business started

3. If registered, a certified copy of the

certificate of Registration

4. A certified copy of the Deed of

Partnership.

5.Full Name & Address of each of the

partners and the interest of each

partners in the partnership, any special

particulars as to partners if desires to

be stated.

6.Whether the firm pays income tax

over Rs.10,000/- per year.



FORM-6

(c) In case of an Individual:

1. Full name & address of the tenderer,

any special particulars of the tenderer if

desired to be stated.

2. Name of the father of the

tenderer

3. Whether the tenderer carries on

business in his own name or any other

name.

4. When business was started and by

whom.

5. Whether any other person is

interested in the business directly or

indirectly. If so, name, address etc. of

such persons and the nature of such

persons and the nature of such

interest.

6. Whether the firm pays income tax

over Rs.10,000/= per year.



Form -7

CORPORATE INFORMATION OF BIDDER

1. (a) Name:

(b) Country of incorporation:

(c) Address of the corporate headquarters and its branch office(s), if any,in India:

(d) Date of incorporation and/or commencement of business:

2. Details of individual(s) who will serve as the point of contact / communication

for V.O. Chidambaranar Port Trust within the company:

(a) Name:

(b) Designation:

(c) Company:

(d) Address:

(e) Telephone Number:

(f) E-mail address:

(g) Fax Number:

3. Name, designation, address and phone numbers of authorized

Signatory of the Bidder:

Name:

Designation:

Address:

Phone No. :

Fax No. :


Form -8

E- PAYMENT FORM

To

The Financial Advisor & Chief Accounts Officer,


Tuticorin- 628004.

Sir,

We hereby give particulars for payment of the Works bill / Advance etc

Sl No Particulars

1 Name of the Valuer

2 Address of the Valuer

3 Name of the work for which payment is

made

4 Agreement dated :

Work order No.

5 Name of the bank in which Valuer operating

account.

Either with IOB or SBI or Any other bank

( If it is other than IOB or SBI , bank

commission plus postage will be deducted )

6 Address of the Bank

7 IFSC Code No.

8 Type of Account

( Whether SB A/c or Current A/c )


9 Account No

10 Pan No.

11 GST Registration No.

12 Vat TIN No.

13 Tax Payer Identification Number (TIN)

14 IFSC- Code of the Bank No

Yours Sincerely

(Signature of Valuer)


ANNEXURE -1

SPECIMEN FORM OF BANK GUARANTEE BOND FOR PERFORMANCE SECURITY

1. In consideration of the Chairman representing the Board of Trustees of V.O.

Chidambaranar Port (hereinafter called "the Port") having agreed to exempt

(hereinafter called "the said Contractor(s)" from the demand, under the terms and

conditions of Contract awarded in No...................... dated ..........................

made between and .................................for.............................. ( hereinafter

called "the said Agreement") of Performance Security for the due fulfillment by the

said Contractor (s) of the terms and conditions contained in the said Agreement,

on production of Bank Guarantee for Rs....................

(Rupees……………………………………………………………………………………………………………only).

2. We,*......................................(hereinafter referred to as "the Bank")

at the request of ..............................(Contractor(s) do hereby undertake

to pay to the Port an amount not exceeding Rs. against any loss or damage

caused to or suffered or would be caused to or suffered by the Port by reason of

any breach by the said Contractor (s) of any of the terms and conditions

contained in the said Agreement.

3. We,* .......................... do hereby undertake to pay the amounts due and

payable under this guarantee without any demur, merely on a demand from the

Port stating that the amount claimed is due by way of loss or damage caused

to or would be caused to or suffered by the Port by reason of breach by the

said Contractor(s) of any of the terms and conditions contained in the said

Agreement or by reason of the Contractor(s)' failure to perform the said

Agreement. Any such demand made on the bank shall be conclusive as regards

the amount due and payable by the bank under this guarantee. However, our

liability under this Guarantee shall be restricted to an amount not exceeding

Rs...............

4. We undertake to pay to the Port any money so demanded not withstanding any

dispute or disputes raised by the Contractor(s) in any suit or proceeding before

any court or Tribunal relating thereto our liability under this present being

absolute and unequivocal.


5. The payment so made by us under this bond shall be a valid discharge of our

liability for payment there under and the Contractor(s) shall have no claim

against us for making such payment.

6. We,* ................... further agree that the guarantee herein contained shall

remain in full force and effect during the period that would be taken for the

performance of the said Agreement and that it shall continue to be enforceable

till all the dues of the Port under or by virtue of the said Agreement have been

fully paid and its claims satisfied or discharged or till the Engineering

Department, V.O. Chidambaranar Port Trust certifies that the terms and

conditions of the said Agreement have been fully and properly carried out by the

said Contractor(s) and accordingly discharges this guarantee. Unless a demand

or claim under this guarantee is made on us in writing within a period of three

months from the date of expiry of the contract period, we shall be discharged

from all liability under this guarantee thereafter provided further that the

Bank shall at the request of the Port but at the cost of the contractors renew or

extend this guarantee for such further period or periods as the Port may require.

7. We,* ...........................further agree with the Port, that the Port shall have the

fullest liberty without our consent and without affecting in any manner our

obligations hereunder to vary any of the terms and conditions of the said

Agreement or to extend time of performance by the said Contractor(s) from time

to time or to postpone for any time or from time to time any of the powers

exercisable by the Port against the said Contractor(s) and to forbear or enforce

any of the terms and conditions relating to the said Agreement and we shall not

be relieved from our liability by reason of any such variation or extension being

granted to the said Contractor(s) or for any forbearance, act or omission on the

part of the Port, or any indulgence by the Port to the said Contractor(s) or by any

such matter or thing whatsoever which under the law relating to sureties would,

but for this provision, have effect of so relieving us.


8. This guarantee will not be discharged due to the change in the constitution of the

Bank or the Contractor(s).

9. We,*............................lastly undertake not to revoke this guarantee during its

currency except with the previous consent of the Port in writing.

10. This guarantee is valid upto ........ ……………(period)

Dated the.........day of..............2021

for*

* Indicate here the Name of the Bank

**Indicate here the period or

NOTES:

(i) The Bank Guarantee should contain the name, designation and code number of

the officer(s) signing the Guarantee.

(ii) The address, telephone no. and other details of the Head Office of the Bank as

well as of issuing Branch should be mentioned on the covering letter of issuing

Branch.


ANNEXURE-2

FORM OF AGREEMENT

This agreement is made on the ……………………… day of 2021....(Two

Thousand and twenty one...............) between V.O. Chidambaranar Port Trust a

body corporate under the Major Port’s Act 1963, having its office at V.O.

Chidambaranar Port, Tuticorin -628 004, hereinafter called the ‘Employer’ of the

one part and …………………………………………(Name of the Valuer)

………………………………… mailing address of Valuer herein after called ‘The Valuer ’ of

the other part. Whereas the Employer is desirous of certain tasks be performed viz.

“Valuation of land assets of VOCPT” and has accepted a proposal of the Valuer

as referred in the assignment NOW THIS AGREEMENT WITNESSETH as follows:

1. In this agreement words and expression shall have the same meaning as are

respectively assigned to them in the conditions of Proposal Document hereinafter

referred to.

2. The following documents shall be deemed to form and be read and construed as

part of this Agreement viz.

a. The “Valuation of land assets of VOCPT””

b. All amendments to the ‘Valuation of land assets of VOCPT” as issued by the

employer prior to submission of bids, queries of Bidders, if any.

c. Award letter issued by the Employer vide No .............................. dated

………………………………………… and all correspondence exchanged between the

Employer and the Valuer up to the date of award letter as specifically

referred to in the said award letter.

3. In consideration of the payment to be made by the Employer to the Valuer as

hereinafter mentioned the Valuer hereby covenants with the Employer to execute

and complete the works in conformity with in all respects with the provisions of the

contract.

4. The Employer hereby covenants to pay the Valuer in consideration of the

completion of the works the Consultancy charges in the manner prescribed in the

proposal document and accepted by the Valuer.


IN WITNESS WHEREOF the parties hereto have caused their respective common

seals to be hereunto affixed (or have hereunto set their respective hands and seals)

the day and year first above written.

SIGNED, SEALED AND DELIVERED:

By the said

Name Name

On behalf of the Valuer in the On behalf of the Port in the

Presence of : Presence of :

Name

Address

Name

Address


ANNEXURE- 3

NOTICE INVITING e-TENDER FOR THE WORK

Valuation of Land assets of VOC Port Trust.

TENDER ACCEPTANCE LETTER

(To be given on Company Letter Head)

To

The Chief Engineer & Estate Officer,

V.O.Chidambaranar Port Trust,

Tuticorin - 4

Sir,

Subject: Acceptance of Terms & Conditions of Tender for “Valuation

of Land assets of VOC Port Trust” –Reg.

Tender Reference No: NIT.No:03/2021-22-EST/D. Date:

.10.2021

1. I/ We have downloaded / obtained the tender document(s) for the above mentioned

Tender/Work from the web site(s) namely: ____________________________as per

your advertisement, given in the above mentioned website(s).

2. I / We hereby certify that I / we have read the entire terms and conditions of the

tender documents from Page No. _______ to ______ (including all documents like

annexure(s), schedule(s), etc.,), which form part of the contract agreement and I /

we shall abide hereby and agree the terms / conditions / clauses contained therein.

3. The corrigendum(s) issued from time to time by V.O.Chidambaranar Port Trust for

the above subject work has also been taken into consideration, while submitting this

acceptance letter.


4. I / We hereby unconditionally accept the tender conditions of above mentioned

tender document(s) / corrigendum(s) in its totality / entirety.

5. I / We do hereby declare that our firm has not been blacklisted/ debarred by any

Govt. Department/Public sector undertaking.

6. I / We certify that all information furnished by me/ us is true & correct and in the

event that the information is found to be incorrect/untrue or found violated, then

V.O.Chidambaranar Port Trust shall without giving any notice or reason therefore,

summarily reject the bid or terminate the contract, without prejudice to any other

rights or remedy including the forfeiture of the full earnest money deposit absolutely.

Yours Faithfully,

(Signature of the Bidder, with Official Seal)

Please Note: The bidder shall filed this Annexure sheet signed, sealed and uploaded or

otherwise the offer will not be considered for evaluation.


