VLT Technical Design Document - Massey University · 2017-06-09 · Video Linked Teaching Pilot Technical Design Document - CONFIDENTIAL 2 VLT RFP Schedule 2 - Technical Design Document.doc

Video Linked Teaching Pilot Technical Design Document - CONFIDENTIAL

2 VLT RFP Schedule 2 - Technical Design Document.doc 2/08/2011 5:38:00 p.m. 1 of 25

VLT Technical Design Document

Contents 1. Project Background ......................................................................................................................... 4 2. Scope of Work ................................................................................................................................. 4 3. Overview of Audio Visual systems .................................................................................................. 4 4. Tender Proposals ............................................................................................................................ 5 5. Related Documents ......................................................................................................................... 5 6. Visit Site........................................................................................................................................... 6 7. Exceptions to the Specification ....................................................................................................... 6 8. Tender Submission .......................................................................................................................... 6 9. Alternative Equipment .................................................................................................................... 6 10. Substitutions after Award ............................................................................................................... 7

10.1 General: ................................................................................................................................... 7

10.2 Basis: ....................................................................................................................................... 7

10.3 Consideration: ......................................................................................................................... 7

11. Subcontract to the Contractor ........................................................................................................ 7 12. Related Work .................................................................................................................................. 8

12.1 Co-ordination .......................................................................................................................... 8

12.2 Work and Equipment by Others ............................................................................................. 8

13. Additional Instructions .................................................................................................................... 8 14. Works Supervisor ............................................................................................................................ 8 15. Publication ...................................................................................................................................... 8 16. Quality and Control ......................................................................................................................... 9

16.1 Quality Standards .................................................................................................................... 9

17. Performance Criteria ....................................................................................................................... 9 17.1 Audio System: ......................................................................................................................... 9

17.2 Video Display Units ................................................................................................................. 9

17.3 Switching ................................................................................................................................. 9

18. Submissions ..................................................................................................................................... 9 18.1 Shop Drawings and Product Data ........................................................................................... 9

19. Installation .................................................................................................................................... 10 19.1 Identification ......................................................................................................................... 12

19.2 Protection and Finishes ......................................................................................................... 12

19.3 Seismic Restraints ................................................................................................................. 12

20. Control system software ............................................................................................................... 12 20.1 Programming ........................................................................................................................ 12

20.2 Remote Management System .............................................................................................. 13

21. Testing ........................................................................................................................................... 13 21.1 General .................................................................................................................................. 13

21.2 Electrical ................................................................................................................................ 14

21.3 Audio Tests and Adjustments ............................................................................................... 14

21.3.1 Hum and Noise Level: ................................................................................................... 14

21.3.2 Parasitic Oscillation and RF Pick-up: ............................................................................. 14

21.3.3 Phasing of Loudspeaker Systems: ................................................................................. 14



21.3.4 Buzzes, Rattles, and Distortion: .................................................................................... 14

21.3.5 Frequency Response and Coverage Uniformity: ........................................................... 14

21.4 Video Tests and Adjustments ............................................................................................... 14

21.4.1 Geometry: ..................................................................................................................... 14

21.4.2 Colour Temperature:..................................................................................................... 14

21.4.3 Stability and Signal-Noise Ratio: ................................................................................... 15

21.5 Control Systems Tests and Adjustments ............................................................................... 15

21.5.1 Verification of Control Functions, including: ................................................................ 15

21.6 Test and Adjustments Report ............................................................................................... 15

21.7 Demonstration and Acceptance ........................................................................................... 15

21.7.1 General: ......................................................................................................................... 15

21.7.2 Adjustments: ................................................................................................................. 15

21.7.3 Additional Adjustments and Tests: ............................................................................... 15

22. Records and Manuals .................................................................................................................... 16 22.1 Project Record Documentation – As Builts ........................................................................... 16

22.2 System Manual: .................................................................................................................... 16

22.3 System Service Manual ......................................................................................................... 16

22.4 Software ................................................................................................................................ 16

23. Training ......................................................................................................................................... 17 24. Maintenance ................................................................................................................................. 17

24.1 Guarantee ............................................................................................................................. 17

24.2 Defects Liability Period ......................................................................................................... 17

25. Equipment ..................................................................................................................................... 17 25.1 General .................................................................................................................................. 17

25.1.1 Equipment Specification Categories ............................................................................. 18

25.1.2 Information requested from vendors ........................................................................... 18

25.2 Electrical compliance/certification requirements: ............................................................... 18

25.3 Other compliance/certification requirements ...................................................................... 18

25.4 Supplied Equipment .............................................................................................................. 19

25.5 Data projectors ..................................................................................................................... 19

25.6 Projector mounts .................................................................................................................. 19

25.7 Projection screens ................................................................................................................. 19

25.8 Interactive projector ............................................................................................................. 19

25.9 Video Wall – alternative to side wall projectors ................................................................... 20

25.10 Video conferencing codec (primary) ..................................................................................... 20

25.11 Video conferencing codec (secondary) ................................................................................. 20

25.12 Presenter and Audience Cameras ......................................................................................... 20

25.13 Fixed Cameras ....................................................................................................................... 20

25.14 Document Camera ................................................................................................................ 21

25.15 HDMI matrix switching .......................................................................................................... 21

25.16 Control Processor .................................................................................................................. 21

25.17 Touch Panel (Lectern) ........................................................................................................... 21

25.18 Touch panel (wireless) .......................................................................................................... 21

25.19 Additional Control Hardware ................................................................................................ 21

25.20 Touch Panel preview converters ........................................................................................... 21



25.21 Lighting Interface .................................................................................................................. 22

25.22 Microphones ......................................................................................................................... 22

25.22.1 Lapel Wireless Microphone .......................................................................................... 22

25.22.2 Lectern Microphone ...................................................................................................... 22

25.22.3 Table Microphones ....................................................................................................... 22

25.22.4 Ceiling Microphones ..................................................................................................... 22

25.23 HDMI Distribution Amplifiers ................................................................................................ 22

25.24 Program Amplifier ................................................................................................................. 22

25.25 Ceiling Speaker Amplifier ...................................................................................................... 22

25.26 Program Speakers ................................................................................................................. 22

25.27 Ceiling Speakers .................................................................................................................... 23

25.28 DSP Audio processor ............................................................................................................. 23

25.29 DVD ....................................................................................................................................... 23

25.30 Scaler ..................................................................................................................................... 23

25.31 Electronic Equipment Rack ................................................................................................... 23

25.32 Breakout “Pod” cabling ......................................................................................................... 23

26. Furniture, fixtures and fittings ...................................................................................................... 24 26.1 Lectern .................................................................................................................................. 24

27. Rich-Media Recording ................................................................................................................... 24 27.1 Provision of outputs for recording ........................................................................................ 24

List of Appendices Attached ................................................................................................................. 25



1. Project Background

Two teaching rooms, one each at Manawatu and Albany campuses, will be linked using video

conference and other collaborative technologies to allow students and lecturers in both rooms to

interact with each other.

2. Scope of Work

The contract shall be for the supply, installation, testing and commissioning of Audio Visual Systems

for the Massey University Video Linked Teaching (VLT) project. The project comprises two systems,

in rooms AT4 at Albany (Auckland) campus and GLB 1.14 at Turitea (Palmerston North) campus.

The Contractor shall furnish and install complete systems as specified with all necessary apparatus

and equipment, wiring, etc., required to ensure, on completion, systems of professional quality in

excellent working order.

Notwithstanding the detailed information contained in the specification, it is the responsibility of the

Contractor to supply fully functioning systems.

The system drawings indicate the general layout of the various items of equipment and their

functional relationships. However, layout of equipment and accessories are diagrammatic unless

specifically detailed and do not necessarily indicate every item required for the complete

installation.

The scope of work shall also include:

1. Provision of all equipment, hardware and labour. 2. Submission of shop drawings and samples for review prior to fabrication or installation. 3. Verification of dimensions and conditions at the job site. 4. Initial tests and adjustments of systems, written report, demonstration for approval,

participation in acceptance tests and final adjustments. 5. Supply of as-built drawings and operating and maintenance manuals. 6. Instruction of operation personnel. 7. Maintenance services for twelve (12) months.

3. Overview of Audio Visual systems

1. Both the Turitea and Albany sites will be identically equipped with minor differences in the layout to accommodate the different rooms.

2. Each room will have four projection displays able to display images from presentation sources and camera images. Two displays will use motorised screens and two displays will be projected onto a wall.

3. A “video wall” matrix of LCD screens may be considered instead of projecting images onto a wall.

4. The system will have the flexibility to display any input on any display device. 5. Each room will be equipped with two video conferencing codecs, primary and

secondary, both of which have dual stream and multi-site capability. The primary codec will handle views of the instructor (located at either or both sites) and presentation



material. The secondary codec will be used to provide two fixed camera views of the other site.

6. The codec multi-site capability will be used to bring in other end-points so that the rooms have the capacity to engage instructors and students at other sites or external organisations.

7. The primary codec has two high definition PTZ cameras for participant and instructor video capture. The secondary codec has two fixed high definition cameras mounted between the two wall-projected displays. These are arranged to capture views of the left and right of the room. The wall displays show the corresponding views of the connected room.

8. An audio DSP system with echo cancellation capability handles inputs from room microphones and line level sources. Three loudspeakers are positioned adjacent the projection displays for program audio and sound from the remote sites. An additional ceiling speaker system is provided to augment the main loudspeakers.

9. A central room controller and wireless touch panel provides control of all room equipment and lighting. The controller is connected via network to the controller in the connected room to enable remote operation and equipment control without the requirement for a facilitator to be present at the other site.

10. Each room will require provisions for five (5) mobile breakout “pods”, each consisting of a table for 5-6 people with a dedicated computer, webcam, screen, power outlets and network connection. The video from each pod will be available for display on any of the room screens. Video and audio from each pod must also be available to the video conferencing codecs and the audio system.

4. Tender Proposals

1. Examinations: Carefully examine the RFP documents and the installation sites to obtain first-hand knowledge of existing conditions. Contractors will not be given extra payments for conditions which can be determined by inspecting the documents or installation site and will not be discharged of any responsibilities with respect to tenders.

2. Questions: Submit all questions about the RFP documents in writing. Replies requiring changes to the RFP documents will be issued to all tenderers as Notices and will become part of the contract. The Principal may give but will not be responsible for oral clarification.

3. Equipment Availability: Confirm with manufacturers the availability and cost of all equipment proposed, including equipment specified. No cost increases will be allowed for manufacturers’ cost increases, or for substitutions required because of unavailability of proposed equipment.

5. Related Documents

Installation shall be performed in accordance with these specifications, University standards,

manufacturers’ recommendations, relevant statutory regulations and NZ Standards including:

NZ Electrical Regulations and Codes of Practice.

Any requirements of Local Electrical Supply Authority.

The New Zealand Building Code.

The requirements of the New Zealand Fire Service.

New Zealand Radio Interference Regulations and Interference Notices.

Health and Safety in Employment legislation.



6. Visit Site

The tenderer is required to visit the site prior to tendering and to satisfy themselves as to site

conditions, levels, access, distances etc. No claims for extras will be allowed on the grounds of

ignorance of the site or of the conditions under which the work will be executed. All arrangements

for visiting the site shall be co-ordinated with the Principal.

7. Exceptions to the Specification

1. The tenderer shall examine all drawings, specifications and site conditions and shall bring to the Principal’s attention any characteristics, conditions, design of this and other contracts which may jeopardise the attainment of the design objectives of this specification.

2. Any and all exceptions to this specification and drawings shall be made with the tender submission. In the absence of exceptions, this specification and drawings shall be binding in letter and intent on the successful tenderer. Further, in the absence of exceptions, it shall be assumed that the tenderer has examined the design and the specification of the system and is prepared to take full responsibility for the performance of the complete installation.

8. Tender Submission

1. Include a complete equipment list for the systems indicating the manufacturer, model number, unit cost and total costs for all specified items on the schedules provided. Include installation costs of equipment supplied by the principal. Itemisation of miscellaneous equipment such as cable, switches and receptacles is not required. Costs scheduled shall be used for any variations that may be necessary during the contract.

2. At the end of this list indicate the cost of all items such as for miscellaneous equipment, engineering, additional labour, documentation etc.

3. Include a separate listing of any voluntary alternates proposed by the tenderer as alternates or additions to the specified systems.

4. Include separate listings of specified equipment spares and options. 5. Include any notes or comments if necessary to qualify the tender. 6. Identify any sub-contractors and indicate the work they are to do. 7. Include a copy of your Health and Safety policy. 8. Include a copy of your Warranty Statement.

9. Alternative Equipment

1. All tenders shall be submitted on the basis of the specified equipment, on the schedules provided. The Tenderer may propose alternate equipment. However, all such proposals shall be clearly identified as ‘alternative’.

2. For those items which are not identified by part number and manufacturer, the Tenderer may select items which conform to the functional and/or technical specifications. For all such items, the Tenderer shall submit all technical information and specifications.

3. Proposals for alternate equipment will receive careful and equitable consideration if the differences do not depart from the overall intent of the design and operation of the system, and are in the best interests of the Principal. All such proposals for alternate equipment shall be accompanied by full technical information, and specifications for the



equipment so proposed. The Tenderer shall identify the substantive differences between the alternate and the specified equipment.

10. Substitutions after Award

10.1 General: The Contractor has the burden of proving, at the Contractor’s own cost and expense and to the

satisfaction of the Principal that the proposed product is similar and equal to the product included in

the Contractor’s tender submission.

10.2 Basis: Requests for acceptance of proposed substitutions will be considered by the Principal after

acceptance of tender only in the following cases:

1. The named products cannot be obtained by the Contractor because of strikes, lockouts, bankruptcies or discontinuance of manufacturer and the Contractor makes a written request to the Principal for consideration of the proposed substitution.

2. The proposed substitute, in the opinion of the Principal, is equal or superior to the named product and its use is to the advantage of the Principal.

3. A formal request must be made for the substitution documenting fully the above reasons. Include complete data on the proposed substitution substantiating compliance with the Contract Documents including project identification and description, performance and test data, references and samples where applicable, and an itemised comparison of the proposed substitution with the products specified or named by Addenda, with data relating to Contract time schedule, design and artistic effect where applicable, and its relationship to separate contracts.

4. Accompany the request with accurate installed cost data on the proposed substitution in comparison with the product specified.

10.3 Consideration: A request for substitution is a representation by the Contractor that:

1. The Contractor has investigated the proposed substitution and determined that it is equal or superior in all respects to that specified;

2. The Contractor will provide the same maintenance for the substitution that would be for that specified;

3. The cost data presented are complete and include all related costs under the Contract, but exclude re-design costs, and that the Contractor waives all claims for additional costs related to the substitution which subsequently become apparent;

4. The Contractor will co-ordinate the installation of the accepted substitute, making such changes as may be required for the work to be complete in all respects.

5. An accepted substitution will be documented by a Variation Order modifying the Specifications. The Contract Price will be changed only if the substitution results in a cost saving to the Principal, in accordance with an agreed formula for the sharing of cost-savings resulting from Contractor initiated alternatives.

11. Subcontract to the Contractor

No subcontract will be permitted for the Contractor’s responsibilities, as defined, unless specifically

requested in the tender submittal and approved by the Principal. The Contractor shall be



responsible for the satisfactory installation and operation of the entire system, even though they

may have subcontracted a portion of the installation or had a certain manufacturer install their own

equipment.

12. Related Work

12.1 Co-ordination The Contractor shall be responsible for the detailed setting out of the Contract Works so as to co-

ordinate with other trades. Layouts and relevant dimensions shall be checked on the architectural

drawings and on site. Site dimensions shall take precedence over scaled dimensions.

Any adjustments shall be made in conjunction with the Principal.

12.2 Work and Equipment by Others Certain work, equipment and materials will be supplied and installed by others.

Unless stated elsewhere this will include:

1. Floor coverings, acoustical treatment, ventilating and air-conditioning. 2. Electrical services, lighting and dimmers. 3. Network connections to wall outlets and supply of network switches. 4. Lectern cabinetry. 5. Uninterruptible power supplies.

The Contractor shall co-ordinate activity and mounting arrangements with other trades as required.

13. Additional Instructions

During progress of the work, the Principal may issue to the Contractor such additional instructions as

may be necessary to supplement the specifications and drawings. All such instructions will be

consistent with the intent of the contract documents and will not be considered as authorisation for

claim of additional costs.

14. Works Supervisor

The Contractor’s Works Supervisor will be the single point of contact for the University for all daily

site related aspects of the work. This person shall be at all times thoroughly familiar with the

Contract Works and shall report to the Principal, be available for site meetings, instructions,

resolution of queries etc. The Contractor shall allow for attendance at regular weekly site co-

ordination meetings.

15. Publication

No public comment or disclosure of information, whether provided by the University or generated as

a result of the Contract Works may be made without prior written approval.



16. Quality and Control

16.1 Quality Standards 1. The Contractor shall be responsible for checking that the Contract Works as installed,

completed, tested, commissioned and recorded are in accordance with the requirements of the Contract Documents.

2. The Contractor shall plan and implement appropriate management, inspection, review and evaluation quality controls, to be carried out by appropriately skilled and qualified persons, so as to ensure that the requirements of the Contract Documents are being met.

3. Quality controls shall be in accordance with recognised methods, and shall be documented in accordance with those methods.

17. Performance Criteria

17.1 Audio System: 1. Sound Output Capability: Loudspeaker systems shall be capable of producing peak levels

of 85 dBC in the coverage area without objectionable distortion, noise, rattles or buzz. 2. Noise: Hum and noise of all systems shall be inaudible at normal gain settings. (Assume

ambient noise level of PNC-30). 3. Sound uniformity over the room shall not vary by more than plus or minus 3dB.

17.2 Video Display Units 1. Video monitor and projection systems shall display images with no perceptible

impairments under all operating conditions. 2. Displayed images shall be free of excessive black crushing and highlight compression.

Transient response shall be such that ringing, smear and echos are not noticeable. Moire and other patterning shall not be visible. Hum, crosstalk and other spurious signals shall not be apparent.

3. Front projected images shall have minimum contrast ratio of 5:1. All other image displays shall have minimum 15:1 contrast ratio.

4. Colour rendition shall be natural and have excellent fidelity. 5. Geometry, linearity and aspect ratio shall have maximum deviation of 5%. 6. Projection screen imaging surfaces shall have no perceptible defects. 7. Projection screen image area shall be fully utilised with image edges correctly lined up to

screen borders.

17.3 Switching 1. Switching of any video or audio source to any output devices must produce a stable

output signal in less than 3 seconds. 2. Switching of sources will not interfere with any other signal being routed through the

matrix system.

18. Submissions

18.1 Shop Drawings and Product Data 3. Neither failure to present shop drawings on time, nor any requirement by the Principal

calling for amendment to or re-submission of a drawing, shall relieve the Contractor of any of their obligations under the terms of the contract.



4. The Contractor shall provide required documentation for review, no later than two weeks prior to fabrication and installation and prior to ordering any equipment.

5. The Principal shall advise any comment upon shop drawings within 1 week of their receipt. Any comments requiring amendments to the shop drawings shall be submitted within 1 week of receipt of the Principals comments.

6. Shop drawings and submittal data shall contain sufficient information to describe the work to be performed. Prepare drawings, excluding floor plans, at an appropriate scale using CAD System, in a format compatible with Microsoft Visio 2007 or a later version.

7. Submit Shop Drawing information complete and at one time. Isolated items will not be considered for review, except by prior authorisation. Rejected items and items requiring correction must be resubmitted at one time, except by prior authorisation. Information shall include but not necessarily be limited to: Cable layouts for co-ordination with other services, including details of penetrations

required. Complete system wiring diagrams indicating equipment types and model numbers

with detailed wiring diagrams for each sub-system, including cable identification numbering and multi-pin connector pinouts.

Custom Plates. Provide shop drawings for custom fabricated plates or panels. Drawings to include component types, engraving information and plate material and colour.

Submissions as required by specifications. Samples as required in various specification paragraphs. Samples of finish for custom panels. Proposed cable labelling technique. A schedule or proposed construction programme for approval. Revise and resubmit

schedule as required to reflect installation progress.

19. Installation

The works carried out under this contract shall be executed in a first class workmanlike manner and

to the satisfaction of the Principal. Specifically:

1. All types of equipment shall be installed by competent and suitably qualified workers at locations shown on the drawings in strict accordance with reviewed shop drawings and manufacturer’s instructions.

2. Electrical work and work within electrical distribution boards will be carried out by suitably qualified personnel.

3. Unless agreed otherwise with the Principal, install equipment when the room construction state is at an appropriate stage. Protect all equipment, including panels, connectors, receptacles, racks, and cabling from construction dust and debris until final acceptance of the system.

4. The Contractor shall co-ordinate their work at all times with other trades to ensure a smooth progress of work and satisfactory final results. The Contractor shall keep the job adequately staffed at all times. It shall be the responsibility of the Contractor to cooperate with other trades and with the representatives of the Principal in order to achieve well co-ordinated progress and satisfactory final results. The Contractor shall schedule their work to prevent conflicts with other activities in the building and execute, without claim for extra payment, moderate moves or changes as are necessary to accommodate other equipment or preserve symmetry and appearance.

5. The Contractor shall execute wiring to the highest standards of acknowledged industry and professional practice. Care shall be exercised in wiring, so as to avoid damage to the



cables and to the equipment. All wiring conductors shall be insulated and sleeved. All joints and connections shall be made with resin-core solder or with mechanical connectors approved by the Principal. The use of solid core cable shall be subject to prior approval by the Principal. All wiring requiring screw terminations shall be fitted with bootlace ferrules.

6. Unless prior approval is given in writing all cable is to be concealed from view. Wiring, cabling and harnesses shall be laced, bundled and supported by approved methods. Lines shall not be spliced. Wires and cable shall be installed in a neat and orderly fashion, with like cable types following similar paths. Groups of cables shall be neatly combed and harnessed. Harnessed groups of cables shall be anchored at suitable intervals to reduce and relieve wire strain, especially strain on connections. Adequate service loops shall be provided at all cable endpoints.

7. All equipment and enclosures shall be installed neatly, with alignment plumb and square. All equipment shall be installed with suitable access and clearances for normal and long term maintenance requirements. Fastenings and supports for all fixed equipment and components, including conduit and cables, shall be permanently attached to the structure and held firmly in place. Supports shall be able to provide a safety factor of three or better.

8. The Contractor must take precautions as are necessary to prevent and guard against electromagnetic and electrostatic interference, generated or received, to supply adequate ventilation and to install the equipment so as to provide reasonable safety for the operator.

9. Segregate wiring for microphone-level (below-20dBu), line-level (-20.0 to +30.0 dBu), loudspeaker (above +30.0 dBu), switching, video and power. Space all signal wiring at least 300mm away from power and lighting circuits.

10. Cables – preferred cable manufacturer is Belden:

All Cat 5/6 cabling to have a Yellow outer sheath and use stranded wire.

Speaker 8 Ohm & 100/70v – Belden 8477

Speaker 70/100v – Belden 8471

RS-232 – Belden 9503 or 9536

Microphone & line level – Belden 8761 or 8723 11. Conduits and raceways shall be mechanically and electrically connected to receptacle

boxes and be electrically grounded. 12. Equipment wiring shall be provided with sufficient supported slack to permit equipment

to be removed from the front of racks for service without disconnecting power or signal cables.

13. Equipment shall be installed to permit normal operations with wireless remote controls where provided with equipment.

14. Reasonable measures shall be taken to secure items against unauthorised removal. 15. Install equipment in racks with ventilating panels as required to provide adequate

ventilation and according to equipment manufacturer’s recommendations. Blank rack panels shall be provided in all rack openings not occupied by equipment. Blank filler panels shall not exceed three rack units in size. Panel colour shall be agreed. Perforated panels may be used to aid in proper ventilation.

16. Connect all loudspeakers electrically in phase, using the same wire colour code for speaker wiring throughout the project.

17. Locate free standing wheeled racks as indicated with cabling loom sufficient for 1m movement.

18. Install wall-mounted receptacles at building standard receptacle height unless otherwise indicated. All locations and plate details subject to Principal’s approval. Submit samples for approval prior to any installation on site.



19. Connectors, receptacles, outlets, cables, and cable terminations shall be clearly, logically, and permanently marked.

20. The System Contractor shall ensure that the job site and all equipment and materials are left clean and free of marks and blemishes.

21. Where possible, all cable connectors, including HDMI, shall have retaining clips or screws.

19.1 Identification 1. All parts of the Contract Works shall be identified as required by the relevant standards

or regulations or as otherwise indicated. Labels shall be plainly visible and legible at the angle from which the contract works are most likely to be viewed.

2. Identify all wires and cables at every termination and connection point with approved cable markers. All cables shall be clearly marked at both ends with a labelling convention that clearly indicates the designation number, purpose of the cable and location of opposite end.

3. Permanent, long life, robust, high quality printed labels held firmly in place by a suitable process (such as heat shrink tubing or self-laminating) shall be used throughout. The cable labels on site shall correspond exactly to those printed in the system support documentation.

4. Submit labelling scheme to Principal for approval prior to usage on site. 5. Markings shall be applied to panel gain controls to indicate their correct setting.

19.2 Protection and Finishes 6. Protection against corrosion, deterioration, absorption of moisture and the like shall be

provided for all materials and equipment. Any protection required in addition to the manufacturer’s standard finish shall be provided.

7. Protection shall include covers or other means to prevent moisture, dirt or other foreign substances from entering or damaging the structure, function or finish of Materials. The finish of all manufactured Materials supplied with the final finish shall be at ex-factory standard.

8. Refinish any equipment damaged or impaired in any way prior to the installation being handed over. Paint and finish items supplied under this section of the Contract Works as instructed by the Principal.

19.3 Seismic Restraints Equipment shall be provided with seismic restraints in accordance with NZS 4219. Details of the

restraints proposed shall be submitted with shop drawings to the Principal, and written approval

obtained before construction is commenced. Visible fixings in public areas shall be subject to

Principal’s approval.

20. Control system software

20.1 Programming 1. Where any Crestron programming is undertaken by a contractor, the code is owned by

the University and all intellectual property rights shall be transferred to the University at handover.

2. Unless otherwise agreed any “modular” programming is acceptable only to the extent that the source code and intellectual property are transferred to the University.

3. The contractor will supply to the University at handover all code used in the project in electronic format as both compiled and non-compiled code. In each format a qualified



Crestron programmer will be able to modify the code without any pass words and/or other security and/or copying restrictions.

4. The layout of the touch panel user interface must be:

Intuitive in use.

Same layout across all teaching and learning spaces – touch panel size dependant.

A max of 3 layers to reach your desired page/functionality.

Only the required characters appear.

5. The University will make available the current Level 5 teaching spaces Crestron system code for use as a basis for the VLT rooms. This will need to be modified and extended to provide additional functionality for the VLT systems.

6. Minimum additional functionality shall be:

Four display screens able to display any matrix input source.

Management of matrix switching for video conference inputs and outputs, recording and preview feeds.

Primary and Secondary video conference control including near and far camera control, volume level, dialling, address book, recall of compositor preset configurations and microphone selection.

Telephone conference control via DSP TC unit – dialling keypad, volume levels, call/end call.

Connected via network to distant VLT room controller to setup room equipment for session. This will involve turning on projectors, setting lighting levels, configuring the video and audio systems etc. to accept a connection from the local room without a facilitator having to be present at the distant site.

20.2 Remote Management System Where possible, all systems will support and allow management by:

Crestron Roomview 6.

Crestron Fusion Roomview (future).

21. Testing

21.1 General 1. Testing and commissioning shall be carried out prior to Practical Completion to clearly

demonstrate and record that the Contract Works efficiently meet the specifications and have been successfully commissioned as a complete and integrated installation.

2. The Contractor shall supply all necessary testing equipment, measuring instruments and the appropriate skilled labour to conduct the tests. The Contractor’s representative(s) during testing shall be thoroughly familiar with all details of the systems. Measuring instruments shall have certified calibration to the discretion of the Principal. Adjust or modify as necessary to provide system performance conforming to specifications. Record results for Initial Test Report.

3. The Contractor shall not claim for additional costs due to acceptance tests or rectification of faults.

4. Preliminary testing and adjustments shall be carried out by the Contractor prior to general acceptance testing. At least two weeks prior to the proposed general acceptance testing date, the Contractor shall submit the proposed acceptance test schedule in writing to the Principal. The Principal reserves the right to witness any tests, and all tests, test schedules and test results shall be subject to the Principal’s approval.



5. Should any test reveal a fault, the fault shall be corrected and re-tested prior to Practical Completion.

6. Test results shall be forwarded to the Principal within seven days of their occurrence and shall include an explanation of the purpose of the test, instrumentation and setup used, input data and output results.

7. In the event the need for further adjustment or work becomes evident during acceptance testing, the Contractor will continue work until the system is acceptable at no addition to the contract price. If approval is delayed because of defective equipment, or failure of equipment or installation to meet the requirements of these specifications, the Contractor will pay for additional time and expenses of the Principal or the Principal’s Consultant at the standard rate in effect at that time, during any extension of the acceptance testing period.

21.2 Electrical All electrically powered items shall be tested in accordance with the requirements of AS/NZS

3760:2003 and bear a University supplied label/tag confirming compliance.

21.3 Audio Tests and Adjustments

21.3.1 Hum and Noise Level:

1. Establish tentative “normal” gain control settings. 2. Adjust gain controls for optimum signal-to-noise ratio and system output level. 3. Ensure hum and noise are inaudible for all sources at nominal system operating level.

21.3.2 Parasitic Oscillation and RF Pick-up:

1. Set up system for normal operation. 2. Ensure that systems are free of RF and spurious oscillation with no input signal and also

with full output at 500 Hz.

21.3.3 Phasing of Loudspeaker Systems:

1. Use speech or music programme material. 2. Confirm loudspeakers are wired in-phase.

21.3.4 Buzzes, Rattles, and Distortion:

1. Apply high-quality music signal to each system. 2. Adjust for frequent peaks of 85 dBC. 3. Listen carefully for buzzes, rattles, and objectionable distortion. 4. Correct all causes of such defects in system. If fault is outside system, bring to attention

of Principal.

21.3.5 Frequency Response and Coverage Uniformity:

1. Check performance of each system to verify conformity with respective performance specifications.

21.4 Video Tests and Adjustments

21.4.1 Geometry:

1. Connect hatch pattern generator set for intended signal to display device. 2. Check and adjust display for geometry and aspect ratio to within 5%.

21.4.2 Colour Temperature:

1. Adjust colour temperature of displays to specified value.



21.4.3 Stability and Signal-Noise Ratio:

1. Connect signal source to display device. 2. Verify image stability and acceptable S/N ratio under all operating conditions.

21.5 Control Systems Tests and Adjustments

21.5.1 Verification of Control Functions, including:

1. Test all user executable functions, whether via the Touch Control Panel or by direct manipulation of a physical device control.

2. Verify correct communication, logic states and function of all connected and controlled devices.

3. Check correct operation of macro and sequencing functions. 4. Test video and audio conferencing functions and remote site control. 5. Confirm RoomView connectivity and monitoring functions.

21.6 Test and Adjustments Report 1. Submit a written report to the Principal presenting the results of all tests, including

numerical values where applicable, and a statement that the installation is complete and ready for Acceptance testing.

2. Upon acceptance of the Contractor's Test Report and at a time set by the Principal, assist the Principal in performing final system adjustments and acceptance tests.

21.7 Demonstration and Acceptance

21.7.1 General:

Upon approval of the Initial Test and Adjustments Report, and at a time set by the Principal, the

Contractor shall demonstrate operation of each major component of the systems. After

demonstration, the Contractor shall assist as required in the following acceptance tests by the

Principal. Contractor’s personnel shall include the Works Supervisor.

21.7.2 Adjustments:

Adjust the systems as instructed by the Principal. Adjustments may be required to any portion of the

system including:

1. Loudspeaker aiming, equalisation and level balance. 2. Configuration and adjustment of signal processing equipment. 3. Changes to display device operating parameters. 4. Adjustment of projection screens.

21.7.3 Additional Adjustments and Tests:

If a need for additional adjustment becomes evident during demonstration and testing, Contractor’s

work shall be continued until installation operates properly as determined by the Principal.



22. Records and Manuals

22.1 Project Record Documentation – As Builts 1. Maintain complete set of drawings on the job, note changes made during installation,

and submit 2 sets of corrected drawings showing work as installed. 2. Provide all as-built documentation in an electronic format. 3. Provide equipment details (make, model, serial number, MAC address, and any other

identifiers) for all supplied equipment.

22.2 System Manual: 1. Furnish 2 copies in 3-ring binders, sized to hold the material plus 50 per cent excess,

with clear vinyl pockets on cover and spine for project title. 2. Size: A4 80 gms minimum weight white paper. 3. Drawings: Provide reinforced punched binder tab, bind in with text. Fold larger drawings

to size of text pages. 4. As-built wiring diagrams and system block diagrams showing nominal input and output

levels and cable labling designation. 5. Duplicate copies of reduced-scale wiring diagrams. A laminated copy of the diagrams

shall be attached to the electronics rack. 6. Provide tabular dividers with permanent legends for the following sections:

System Operation and Instructions. Prepare in the form of an instructional manual for use by Principal's personnel. Prepare a complete and typical procedure for the operation of the equipment as a system, organised by subsystem or activity. The procedures should describe the operation of all system capabilities. Assume the intended reader of the manual to be technically inexperienced and unfamiliar with this facility.

A list of equipment, indicating manufacturer, model, serial number, and equipment location. Update following acceptance testing, if changed.

Manufacturer’s Instruction Manuals for items of equipment, incorporating or followed by manufacturer’s warranty statements. For custom circuits or modifications, provide description of the purpose, capabilities, and operation of each item.

Control Setting Schedule: Fully document the settings of all non-user-adjustable controls. This includes power amplifier gain controls, equaliser settings, etc. Update following acceptance testing.

Shop drawings of all custom-fabricated items. Complete written instructions for re-loading system software. Maintenance Instructions, including System Contractor’s maintenance phone

number(s) and hours; maintenance schedule; and maintenance purposes. Other pertinent data generated during the Project or required for future service. Manufacturers’ Certificates of Warranty completed in the name of the Principal.

22.3 System Service Manual 1. Provide equipment service manuals in electronic format, if available.

22.4 Software 1. Provide manufacturer’s original computer files containing operating system, program

and data files as required to re-load any sub-system. 2. Provide original manufacturer’s support software for equipment items having computer

communication and configuration capabilities.



3. Provide a backup of all software configurable equipment. This shall include all system configuration data.

23. Training

1. Provide technical training covering the installation, operation, maintenance and fault management procedures for all of the supplied equipment and systems.

2. Provide training materials and “train-the-trainer” instruction for end users of the rooms. 3. A minimum of four (4) hours of instruction is expected.

24. Maintenance

24.1 Guarantee The systems shall be guaranteed to be free of defective components and faulty workmanship for a

period of 12 months from the date of Practical Completion.

24.2 Defects Liability Period 1. The Defects Liability Period for this section of the Contract Works will be 12 months

from the date of issue of the Practical Completion Certificate. Defects shall include any faults arising from defective design or workmanship, or from any act or omission which develops in this section of the Contract Works when under continuous and proper use.

2. Where any part of the installation requires defect rectification, the Contractor’s obligations for that part of the installation, and for any other part of the installation whose proper operation has been affected by the defect, shall continue until the expiration of 12 months from the date of the said defect rectification.

3. Should any defect be of such nature that it endangers personnel or prevents operation of the installation, rectify it immediately upon advice. Any replacement of components, or work not considered satisfactory will, at the discretion of the Principal, be subject to further repairs or replacement.

4. All service calls shall be responded to by Contractor within 4 hours by suitably qualified personnel.

5. A check of the operational state of the system and adjustments shall be made at quarterly intervals to ensure performance levels are maintained. Co-ordinate performance check with Principal - it should be noted that it is expected that such tests will be undertaken outside of normal operational hours of the University .

25. Equipment

25.1 General 1. All materials, equipment and apparatus supplied by the Contractor, shall be new and of

the latest design offered for sale by the manufacturer. All materials and equipment shall conform to codes of practices, and applicable local electrical and regulatory provisions.

2. The equipment to be supplied must meet or exceed the specifications given in this document. In some cases, the university has defined equipment specifications, sometimes to the level of make and/or model, in an effort to reduce complexity of support and to minimise spares holding.

3. All supplied equipment shall include New Zealand-based warranty support, and be sourced from reputable and recognised New Zealand distributors.

4. Due to the nature of these particular rooms, there is some scope for proposing alternative equipment if a valid justification is also presented.



25.1.1 Equipment Specification Categories

1. Items may be included in the RFP that are key components of a Massey University business critical service.

2. Such key components have been standardised to brand and/or model level and may be placed into one of three categories, reflecting the leeway Massey University is able to permit Tenderers when offering equipment.

3. If included, these key components will be specified in categories that are intended to:

Ensure compatibility with current equipment, practises or physical environments

Ensure interoperability of equipment and provide standard user interfaces

Facilitate extended periods between failures or malfunctions

Minimise stock levels of essential spares

Avoid the need for training limited resources to support multiple systems

25.1.1.1. Equipment Category A (Nominated items)

oThis category includes items that may only be substituted for under exceptional circumstances. Alternatives offered in a Tenderer’s Proposal will be considered, but are very unlikely to be accepted.

25.1.1.2. Equipment Category B (Preferred or Equivalent or Superior)

oThis category includes preferred products and respective specifications. Tenderers may offer the preferred item, or items that are fit for purpose and equivalent or superior to the specification of the preferred item. Alternatives to the preferred item will be considered and may be accepted if offering compelling technical or financial or other advantages over the preferred item.

25.1.1.3. Equipment Category C (Specified or Superior)

oThis category includes items that must at least comply with the respective specifications. Tenderers may offer items that fully comply with the specification of the item or exceed the specification of the item.

25.1.2 Information requested from vendors

Power usage/heat loading for HVAC and uninterruptible power supply load calculations.

Network ports required (number, speed).

Operational noise level (dB SPL).

25.2 Electrical compliance/certification requirements: All supplied audio, video, and similar electronic equipment supplied to the University must comply

with the current version of AS/NZS 600065:2003 and its amendments:

AS/NZS 60065:2003, including Amendment 1.

All equipment to be “C-Tick” approved.

RoHS compliance and AES grounding practices.

CE marked and UL listed.

25.3 Other compliance/certification requirements Where applicable:

1. HDMI cables shall meet the HDMI version 1.4a specification. 2. HDMI equipment that meets the HDMI verison 1.4 or higher specification is preferred.



3. Equipment is expected to support HDCP; non-compliant equipment must be identified in the tender response.

25.4 Supplied Equipment 1. Install, connect and perform acceptance tests for all supplied equipment as specified. 2. Allow for installation of power supplies, adaptors and other miscellaneous items. 3. Equipment items to be supplied by the Principal and installed by the Contractor shall be

noted by examining the Specification documents in addition to the following:

Network switches.

Lectern.

PC’s, monitors.

Uninterruptible power supplies.

25.5 Data projectors 16:10 format.

1280 x 800 pixel resolution (minimum).

4000 – 5000 lumens.

Bidirectional RS-232 control compatible with Crestron controllers. Category B: Sanyo PLC-WM4500L with a suitable lens.

25.6 Projector mounts Securely fastened to the building structure, meeting all relevant Massey University building

and safety codes.

Mounted in such a way that keystone correction or mechanical lens shift of the displayed image is not required.

Electronic anti-theft devices will be provided and installed by others.

Dual power outlets will be provided by Massey University near the location of projector mounts.

Category B: Gilkon

25.7 Projection screens Motorised 110” diagonal, 16:10 aspect ratio.

Matt white fibreglass surface.

Side & bottom borders.

300mm adjustable top black leader. Category B: Screen Technics Lecturer series 110”.

25.8 Interactive projector

Ultra short-throw interactive projector.

Built in white-boarding function.

2500 lumen output (minimum).

Software installed on room PC.

Wide format (16:10) 70” diagonal.

Provide USB connectivity to resident computer.

Ability to display an image from the resident computer.

Mobile unit / configuration with umbilical cable. Category C



25.9 Video Wall – alternative to side wall projectors Consideration will be given to installing a 2 x 2 matrix of 55-inch LCD panels on the side wall, instead of using data projectors.

Thin bezel design.

Controllable from a Crestron controller.

25.10 Video conferencing codec (primary)

Multiple display (minimum 4) output capability.

Configurable video compositing features.

Individual video compositors for each output and each encoder.

Multisite bridge capability (minimum 4-way).

1080p codec video operation.

Individual transcoding to each participant.

Near-end, far-end and local bridging display.

Data presentation display.

5 active camera inputs.

8 echo-cancelling microphone inputs. Supplied with 1080p PTZ camera (to be used as a “presenter” camera).

Category B: Cisco TelePresence Codec C90

25.11 Video conferencing codec (secondary) Dual display output capability.

Configurable video compositing features.

Multisite bridge capability (minimum 4-way).

1080p codec video operation.

Individual transcoding to each participant.

Near-end, far-end and local bridging display.

Data presentation display.

2 echo-cancelling microphone inputs.

Supplied with 1080p PTZ camera (to be used as an “audience” camera attached to the primary video conferencing codec).

Category B: Cisco TelePresence Codec C60

25.12 Presenter and Audience Cameras 2 x High Definition PTZ camera.

1080p resolution.

Installed with cabling range extender if required (>12m).

Wall mounted (Contractor to supply appropriate mounts). Category B: Cisco TelePresence Precision HD Camera (1080p) as supplied with the video

conferencing codecs.

25.13 Fixed Cameras 2 x High resolution fixed camera.

Compatible with primary and secondary video conferencing codecs.

Min 500 line resolution (720p or greater preferred).

16:9 image ratio.

Horizontal field of view 70.



Category C

25.14 Document Camera LCD Camera Resolution native minimum 1024 x 768 pixels.

Power zoom lens x6 minimum.

½” 1.5 megapixel progressive scan CCD imaging device.

15 frames per second frame scanning rate minimum.

RS-232 control – bidirectional.

Located on the lectern.

Attached by a Kensington security system or similar. Category B: Lumens DC265

25.15 HDMI matrix switching HDMI matrix switching solution.

Inbuilt EDID management for connected sources.

Bi-directional RS-232 control.

Fibre-optic HDMI extenders to be used for cable runs greater than 12 metres. Category C

25.16 Control Processor

Crestron series 2 control processor.

RS-232 expansion ports. Category A: Crestron

25.17 Touch Panel (Lectern) 9-inch lectern-mounted touch panel.

Video preview channel(s). Category A: Crestron (e.g. TPMC-9)

25.18 Touch panel (wireless) 8.4-inch WiFi Touch Screen.

Operable on the 5.8GHz range.

Video preview channel .

Compatible wireless access point.

Docking station. Category A: Crestron (e.g. TPMC-8X-GA plus wireless access point)

25.19 Additional Control Hardware Push-button room on/off wall panel.

Interface to principal supplied room occupancy sensor.

Projector screen relay interfaces (to drive 24-Volt contactors). Category C

25.20 Touch Panel preview converters

HDMI to composite video converter for lectern touch panel.

Composite video to MJPEG video stream for wireless touch panel. Category C



25.21 Lighting Interface RS-232 interface to DigiDim lighting control system.

Category C

25.22 Microphones

25.22.1 Lapel Wireless Microphone

Capability to remotely monitor microphone status (e.g. battery level) using Crestron Roomview is required.

Models must be able to operate in a part of the New Zealand radio spectrum that is available for this purpose.

Category B: Shure SLX with logic option for battery status.

25.22.2 Lectern Microphone

Microphone, with an appropriate shock mount for installation on the lectern Category B: AKG Gooseneck with a CK31 capsule

25.22.3 Table Microphones

As supplied with Video Conferencing Codec.

Provide floorbox connections for table microphones. Floor boxes will be installed by others. Category B: Cisco

25.22.4 Ceiling Microphones

Choir-type condenser cardioid hanging microphones.

Microphones are to be suspended from the ceiling in locations that optimise the pickup of speech in the room.

Category B: AKG Choir microphone, colour white

25.23 HDMI Distribution Amplifiers 1:2 HDCP Compliant HDMI Distribution Amplifier.

EDID store and recall (EDID of one output provided on input). Category C

25.24 Program Amplifier To power Left – Center – Right speakers located adjacent to displays.

Able to provide 85dBC SPL (Sound Pressure Level) from each speaker channel at the centre of the room without any hum, distortion or audible noise.

Category C

25.25 Ceiling Speaker Amplifier

Constant voltage 100V output amplifier.

Minimum 80W rms. Category C

25.26 Program Speakers

Left – Center – Right wall surface mounted speakers.

2 way, 5-6” LF, dome HF, 30W minimum.

Tilt adjustable bracket.

Colour white. Category C



25.27 Ceiling Speakers Ceiling speakers to provide augmentation of program speaker reproduction.

5-6” two way 100V, 15W minimum.

Grille colour white.

Power tap adjustments accessible from the underside of the speaker. Category C

25.28 DSP Audio processor 8 echo cancelling microphone inputs.

Telephone interface.

10 balanced inputs, 6 balanced outputs. Category B: Biamp Nexia TC and CS

25.29 DVD Single disc.

HDMI output.

Analog audio output.

I/R control.

Multi standard – i.e. PAL, NTSC & SECAM.

Bi-directional RS-232 control.

19” rack mountable.

Y Pb/CbPr/Cr Component output.

Composite video output for touch panel “preview function”.

Multi region support.

To be installed in lectern. Category B: Denon

25.30 Scaler Switcher Scaler.

Inputs: DVD (HDMI + Analog audio), Auxiliary (HDMI, Composite Video + Analog audio).

Output: HDMI / DVI Up to 1920 x 1200 or 1080p. Analog audio.

Audio de-embedding.

Bi-directional RS232 control.

Provide EDID emulators for scaler computer inputs.

To be installed in lectern. Category B: Kramer VP series scaler/switcher

25.31 Electronic Equipment Rack Suitable cable management, including side entry for cables.

Power distribution.

Space at the bottom of the rack to install a university-supplied Uninterruptible Power Supply.

Temperature-operated fans.

Castors.

Lockable front and rear doors, keyed to University standard.

25.32 Breakout “Pod” cabling HDMI and audio cabling between the pod locations and the equipment rack.



Connection panels and umbilical cables. Category C

26. Furniture, fixtures and fittings

26.1 Lectern A mobile lectern will be supplied by the University for fit-out and installation by the Contractor. This

will be sized to fit rack mounted equipment behind front and rear lockable doors.

Equipment which is user accessible (PC and DVD player) is to be mounted so that the fronts of the

units are flush with a suitably sized door cut-out.

Up to 4m umbilical cable, sheathed in nylon tech-flex. Strain relief wire, power and network cables in umbilical.

Strain relief wire and fittings to be of suitable strength to prevent umbilical damage.

Provide internal 19” rack frame for equipment.

University supplied PC on rack shelf.

DVD player fixed to rack shelf above PC.

4m laptop umbilical cable containing VGA, audio and network.

Allow for umbilical to originate from floor box or wall (TBC).

Document camera, PC monitor and control touch panel mounted to lectern top.

Laptop and auxiliary connection panels and power outlet on the lectern top.

Auxiliary connection panel contains the following I/O functionality: oComposite Video RCA input with stereo sound. oDigital input, switchable between HDMI and DP – with sound breakout. oXGA DB15 laptop input with RCA stereo sound. oResident computer USB input. oDual network outlet RJ45.

Telephone hotline connection to the Help Desk.

27. Rich-Media Recording

27.1 Provision of outputs for recording Provide recording output patch points at the main equipment rack.

Mount outlets on rack panel, labelled according to function.

CVBS video from primary and secondary codecs (BNC connector).

DVI-D from DVI matrix switcher outputs.

Stereo audio (RCA connectors).



List of Appendices Attached

3 Manawatu Campus Map.pdf

4 Albany Campus Map.pdf

5 Manawatu Turitea Geography Building ground level floor plan.pdf

6 Albany East Precinct Atrium Building underground lower level two floor plan.pdf

7 VLT RFP Manawatu GLB 114 Indicative Room Layout.pdf

8 VLT RFP Albany AT4 Indicative Room Layout.pdf

9 VLT RFP Indicative Audio Visual Schematic Design.pdf