44
Visual Schedule Planner Manual 1

Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

  • Upload
    others

  • View
    3

  • Download
    0

Embed Size (px)

Citation preview

Page 1: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Visual Schedule PlannerManual

1

Page 2: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Table of ContentsAt A Glance

Overview Home Screen...........................................................................4 Overview Edit Event Screen......................................................................5

Getting Started EVENTS....................................................................................................6

Adding a new event: Quick overview.........................................................6 Add Sound to an Event...........................................................................8 Link an Activity Schedule or Video Clip to an Event.....................................9 Repeating an event in the schedule........................................................10 Saving an Event....................................................................................11 Deleting an Event..................................................................................12Editing an Event....................................................................................14

Adding an Event on a Specific Date: from daily view..................................15 Adding an Event on a Specific Date: from monthly view.............................16 Edit a previously recorded sound............................................................17

ACTIVITY SCHEDULES............... ..............................................19 Adding a new activity Schedule..............................................................19Edit an existing activity schedule.............................................................20

Change the order of steps in an activity schedule.....................................21 Delete an Activity Schedule....................................................................21

CREATING CUSTOM IMAGES..................................................................23 Creating a custom image using the Internet Search Feature.....................23

Accessing the icon library: Edit Event menu.............................................25Accessing the icon library: Activity Schedules............................................26

Visual Schedule Planner 1

Page 3: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

USING ACTIVITY SCHEDULES..........................................................27 Using an activity schedule independent of an event..................................27 Using the timer feature..........................................................................28 Using the checklist feature.....................................................................30

VIDEO CLIPS............................................................................................31

Creating a new video clip......................................................................31 Deleting a video clip..............................................................................33

NOTES.....................................................................................................34 Create a new note................................................................................34 Edit a note...........................................................................................36 Export a PDF note via email...................................................................38

SETTINGS MENU IN DAILY EVENTS VIEW.................................................39 Password protect settings menu............................................................39 Reset the password..............................................................................40 Simplify the “look” of the app (EVENT VIEW).............................................41

Simplify the “look” of the app (ACTIVITY SCHEDULE VIEW)........................41

FILE SHARING.........................................................................................42

Share or backup saved schedules via File-Sharing...................................42

Visual Schedule Planner 2

Page 4: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

At A Glance:Overview Home Screen

(Daily Events View)

Visual Schedule Planner 3

Settings Menu: Customize the look and lock features of the app

Access to “quick” activity schedules

Notes

Access to custom images and video clip library

Access to edit events menu

Page 5: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

At A Glance:Overview Edit Event Screen

Visual Schedule Planner 4

DATE of event currentlybeing edited

CANCEL all changes and re-turn to Daily View

ADD TITLE to event SAVE only current item and return to Daily view

Current EVENT being edited

Slide show preview bar: All events for date being currently edited

ADD PHOTO to Event being edited

SAVE & NEW saves event and allows you to stay on edit event page and

create or edit another event.

REPEAT EVENT: will repeat current event for two months in the planner

Select a SPECIFIC DATE for EVENT to appear in planner.

ADD SOUND OR TTS to an event

LINK an ACTIVITY SCHEDULE or a VIDEO

CLIP to an event

DELETE event for current listed date or DELETE

EVENT every time it repeats

START and END TIME for EVENT

Page 6: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Getting Started: EVENTS Adding a new event: Quick overview Step 1: Tap EDIT on the Daily view of the app. Step 2: Tap the + to access the EDIT events menu.

Step 1 Step 2

Step 3: Now in the edit menu, NAME the event.

Step 4: Select the start and end TIME of the event.

Step 3 Step 4

Visual Schedule Planner 5

Page 7: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 5: Select if the event is going to REPEAT. If yes, select everyday or select a specific days or date. You can also select to have the app send a REMINDER of when an event is about to START.

Step 6: ADD PHOTO a photo via CUSTOM IMAGES (images previously created and saved from Google search, iPad camera or photo library), ICON LIBRARY or ADD A NEW IMAGE( create a new custom image). (See page 23 on how to create a custom image).

Step 5 Step 6

Step 7: You can now select to ADD SOUND/TTS (text-to-speech) to the the EVENT. (For step-by-step instructions on how to add sound see page 8).

Step 8: If you want to LINK the EVENT to a VIDEO CLIP or an ACTIVITY SCHEDULE tap the LINK button. You will then be prompted to select a specific video or schedule to attach to the EVENT.

*** Please note: To attach a video clip or an activity schedule to an event, you must have already created them before entering the EDIT EVENT page. To create an ACTIVITY SCHEDULE see page 18 . To create a VIDEO CLIP to make available to link to an event, please see page 28 .

Visual Schedule Planner 6

Page 8: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 7 Step 8

Step 8: To finish creating the NEW EVENT you must SAVE it. You have two options: SAVE to create just this ONE event and return to the DAILY view or you can hit SAVE & NEW to stay on the EDIT EVENT screen and create another event.

Step 8

Add Sound to an Event:

Step 1: App ADD SOUND/TTS in the Edit Event menu. The SOUND SETTINGS. menu will appear. You can attach a previous recorded sound by taping SELECT SOUND or you can CREATE A NEW SOUND.

Visual Schedule Planner 7

Page 9: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 2: Name of sound appears at the top. Tap area if you wish to rename. Tap red circle to record sound, red square to stop recording and red triangle to play. You can choose to use TTS by turning ON and typing in the text area. When finished click DONE, will now return to the EDIT EVENT PAGE.

Step 1 Step 2

Link an Activity Schedule or Video Clip to an Event. **Please note: In order to attach a video clip or an activity schedule to an event, you must have already created one and saved it. To do this please see “Creating a new activity schedule” page 19 or “Create a new video clip” page 31 ).

Step 1: From the EDIT EVENT menu select LINK TO VIDEO CLIP/ ACTIVITY SCHEDULE. Be sure to confirm that you are attaching the schedule or video clip to the correct event by checking the title of the event at the top of the screen.

Step 2: In the popup menu LINK TO EVENT, you will be prompted to select to ATTACH ACTIVITY SCHEDULE or ATTACH VIDEO.

Visual Schedule Planner 8

Page 10: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 1 Step 2

Step 3: Once you have selected to either add an activity schedule or a video clip, a popup menu with the corresponding saved schedules or videos will appear. Tap to select the name of the video or schedule you want to attach to the event.

Step 4: You will now be asked to confirm that you wish to link this event to the selected video clip or activity schedule. Tap YES to confirm and NO to cancel.

Step 3 Step 4

Repeating an event in the schedule Step 1: If you want an event to appear multiple times in the planner you can have the event REPEAT. You have the choice to have the event repeat EVERY DAY of the week or you can select only certain days of the week.

Visual Schedule Planner 9

Page 11: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 2: If you want the event to REPEAT on EVERY DAY of the WEEK, tap EVERY DAY under the REPEAT EVENT section of the edit event screen.

Step 1 Step 2

Step 3: If you want the event to REPEAT on CERTAIN DAYS of the WEEK, you can tap the specific days of the week where you want the EVENT to appear. The app will save and show this repeating event for two months in the planner.

Step 3

Saving an Event Step 1: When you are finished editing a new event you have the option of tapping SAVE (will save just that one event and return you to Day view) .

Visual Schedule Planner 10

Page 12: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 2: If you want to remain in the EDIT EVENTS screen and add additional events to the planner, tap SAVE AND NEW.

Step 1 Step 2

Step 3: After you tap SAVE & NEW, the event menu is cleared and is ready to add an additional event. You will see the previously saved event is now viewable in the slideshow preview bar.

Step 4: Once you have added an additional event, you can tap SAVE to return to home screen or tap SAVE & NEW again to add additional events for that day or the future.

Step 3 Step 4

Visual Schedule Planner 11

Page 13: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Deleting an Event Step 1: Tap EDIT on the Daily view of the app.

Step 2: Tap the + to access the EDIT events menu

Step 1 Step 2

Step 3: Select desired event to delete, and the button DELETE EVENT will appear.

Step 4: tap on DELETE EVENT, and you will be prompted to DELETE “This Event or All Linked”. DELETE “THIS EVENT” will only delete this event on the selected date in the Edit Events menu.

Step 3 Step 4

Visual Schedule Planner 12

Page 14: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 5: DELETE “ALL LINKED” will delete the selected event from every day in the schedule where it is scheduled.

Step 6: Once you have selected how you want the event to delete from the planner, you will be prompted to confirm “YES” or cancel “NO.

Step 5 Step 6

Editing an Event Step 1: Tap EDIT on the Daily view of the app.

Step 2: Tap the + to access the EDIT events menu

Step 1 Step 2

Visual Schedule Planner 13

Page 15: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3: Tap the EVENT that you want to edit in the SLIDE SHOW PREVIEW BAR that is located to the left of the screen and runs vertically down the page.

Step 4: Once you have tapped the event you want to EDIT, you can confirm that it is the event you want to edit by checking to see if the name of the event matches.

Step 3 Step 4

Step 5: You can now edit all parameters associated with the event, simply tap the specific part of the event you want to change (time, change the day the event repeats, set up a reminder, change photo, edit sound or link a video clip or an activity schedule ).

Step 6: Tap when you are finished with changes tap SAVE to return to the home menu or SAVE & NEW to either EDIT ANOTHER EVENT or ADD A NEW EVENT.

Step 3 Step 4

Visual Schedule Planner 14

Page 16: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Adding or Editing an Event on a Specific Date(From DAILY EVENT view)

Step 1: Tap EDIT on the Daily view of the app.

Step 2: Tap the + to access the EDIT EVENTS menu.

Step 1 Step 2

Step 3: Tap on DATE on the upper left hand corner, then select the specific date you wish to add an event by scrolling through the picker.

Step 4: Once date has selected, tap anywhere on the screen in the edit event screen. That specific dates events will now appear in the slide show preview bar. To EDIT that days events: tap the event in the slide show preview bar that you want to edit. You can now change whatever part of the event that you want to change.

Step 3 Step 4

Visual Schedule Planner 15

Page 17: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Adding or Editing an Event on a Specific Date (From MONTHLY EVENT view)

Step 1: From the MONTHLY EVENT select the EDIT button.

Step 2: Tap any event listed on the preview screen to the right of the calendar. This will then take you to the EDIT EVENT SCREEN for that specific date.

Step 1 Step 2

Step 3: The event that you touched on the previous menu will now be presented to be edited in the EDIT EVENT screen. Tap any event in the sideshow preview bar to EDIT. When finished tap SAVE to return to MONTHLY View.

Step 4: To ADD a NEW EVENT to the specific date selected from the calendar on the MONTHLY View tap SAVE & NEW (Follow steps for ADD a NEW Event pg.6)

Step 3 Step 4

Visual Schedule Planner 16

Page 18: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 5: After you have ADDED A NEW EVENT (follow steps on page 6), tap SAVE.

Step 6: You will now return to the MONTH VIEW. The newly created event will now appear in the daily preview screen to the right of the monthly calendar.

Step 5 Step 6

Edit a previously recorded sound Step 1: From the EDIT EVENTS page tap ADD SOUND/TTS.

Step 2: SOUND SETTINGS will now appear. You can see the recorded sound that is associated with this event. You can PREVIEW SOUND (playback recorded sound), DELETE SOUND, CREATE NEW SOUND (record a brand new sound to attach to the event) or SELECT SOUND (choose a different pre-recorded sound to attach to the event- see Step 3)

Step 1 Step 2

Visual Schedule Planner 17

Page 19: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3: If selecting to attach a previously recorded sound by tapping SELECT SOUND, you will see a menu of all recorded sounds. Simply, tap the sound you want to attach and you will then return to the SOUND SETTINGS MENU.

Step 4: Once you have finished editing sound, tap SAVE and you will return to the EDIT EVENTS screen.

Step 3 Step 4

ACTIVITY SCHEDULES

Adding a new activity Schedule Step 1: Access the quick activity schedule icon from the main menu. Step 2: Tap the + in the upper left corner.

Step 1 Step 2

Visual Schedule Planner 18

Page 20: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3: Name the new schedule and tap the + to add a new step in the schedule.

Step 4: Type in a DESCRIPTION for the “step” in the schedule, then tap the blank area next to “ADD PHOTO” to add a new image.

Step 4 Step 5

Step 5: Select source of images (more on types of images on page of 23 manual).

Step 6: After image is selected, tap ADD SOUND/TTS to add sound to the image. A SOUND SETTINGS menu will appear.

Step 5 Step 6

Step 7: You will now be prompted to record your voice or choose to add text-to-speech(TTS) to the image. To record voice, simply tap the red circle. When finished tap DONE and you will return to the previous screen.

Visual Schedule Planner 19

Page 21: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 8: You will return to the ADD STEP PAGE, if you are finished tap DONE to add the step to the schedule. If you wish to re-edit a specific part of the “step” simply tap the specific area to correct. You will now return to the CREATE AN ACTIVITY SCHEDULE page. You can now repeat this process to add additional steps.

Step 7 Step 8

Edit an existing Activity Schedule Step 1: Access the quick activity schedule icon from the daily events page.

Step 2: Tap on the EDIT button in the ACTIVITY SCHEDULES MENU.

Step 1 Step 2

Step 3: Tap the specific step in the schedule that you would like to EDIT.

Step 4: From the ADD STEP screen select what part of the schedule you would like to change, by tapping the specific part of the screen you want to edit.

Visual Schedule Planner 20

Page 22: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3 Step 4

Change the order of steps in an activity schedule Step 1: Tap on the order number from the STEPS box and type the number of step you want to switch this step to. Click DONE when you have changed the STEP number.

Step 2: You will now return to the EDIT ACTIVITY SCREEN where you will now see the new order of the steps in the activity schedule. Tap home button once to return to the ACTIVITY SCHEDULES MENU or twice to get back to HOME screen (Daily events view).

Delete an Activity Schedule

Step 1: Access the quick activity schedule icon from the home screen (daily events view).

Step 2: In the ACTIVITY SCHEDULES menu tap on the EDIT button.

Visual Schedule Planner 21

Page 23: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 1 Step 2

Step 3: Tap the red - button next to the name of the activity schedule you want to delete.

Step 4: When you tap the red - a DELETE button will appear to the right of the name of the schedule. Tap that DELETE button to erase that activity.

Step 3 Step 4

Step 5: If you choose to delete an activity schedule that is LINKED to an event, app will ask you to confirm that you want to delete that schedule. Because, if you delete an activity schedule that is LINKED to an event, all those activity schedules will be deleted as well. You can now delete more activities by repeating steps 3 & 4, or finish by tapping the DONE button.

Visual Schedule Planner 22

Page 24: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 5

CREATING CUSTOM IMAGES Step 1: You can create a CUSTOM IMAGE to use in the app in the ACTIVITY SCHEDULES or EDIT EVENT MENU.

Step 1 ACTIVITY SCHEDULE ADD STEP EDIT EVENT MENU

Step 2: You will now arrive at the screen where you create CUSTOM IMAGES. tap CHANGE and you will be prompted to pick your image source: iPad camera, the iPad photo library or Google search.

Step 3: Tap GOOGLE SEARCH from the PICK IMAGE SOURCE pop-up screen.

Visual Schedule Planner 23

Page 25: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 2 Step 3

Step 4: The Google internet image search page will now appear. Type the name of the image that you want to search for.

Step 5: Thumbnail images matching your image search will now appear. Scroll down until you see the image you want to use. Tap the image to select.

Step 4 Step 5

Step 6: The image will be isolated on the next screen. You can now choose to see this image in FULL VIEW to isolate the image for use in the app.

Step 7: You will now be prompted to SELECT IMAGE or you can CANCEL and the image will not be added into the app.

Visual Schedule Planner 24

Page 26: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 6 Step 7

Step 8: The selected image now will appear in the edit custom image page. Name the image and hit DONE to save the changes. If you want to abandon all changes, tap CANCEL.

Step 8

Accessing the icon library: EDIT EVENT menu

Step 1: To access the preloaded icon library from the EDIT EVENT menu, tap ADD PHOTO and a pop-up menu will appear asking you to choose where you want to add your image from: Custom images (images that have been custom made by you previously and where all new images are stored), Icon Library (1200 preloaded cons that come built in to the app) or Add a new image ( create a new image using the iPad2 camera, the iPad photo library or from a Google search). Select ICON LIBRARY.

Visual Schedule Planner 25

Page 27: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 2: Once you have tapped ICON LIBRARY from the select image source menu, a search window will appear with all of the the preloaded icons. You can search for images alphabetically in the search bar or scroll down to see images. To select an image simply tap the icon and the image will be selected and the icon library window will close.

Step 1 Step 2

Accessing the icon library: EDIT Activity Schedule menu

Step 1: To access the preloaded icon library, tap from the green arrow next to the icon that you want to Edit. You will then go to the ADD STEP page where you can access the different image libraries.

Step 2: If you are adding a NEW STEP in the schedule and want to use an icon from the icon library, simply tap the blue + at the top left corner of the screen, under the title of the Activity schedule.

Step 1 Step 2

Visual Schedule Planner 26

Page 28: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3: If you are adding a NEW STEP in the schedule and want to use an icon from the icon library, simply tap the blue + at the top left corner of the screen, under the title of the Activity schedule. A blank ADD STEP menu will appear (see step two for example of what the pop-up select image source menu will look like.

Step 4: Once you have tapped ICON LIBRARY from the select image source menu, a search window will appear with all of the the preloaded icons. You can search for images alphabetically in the search bar or scroll down to see images. To select an image simply tap the icon and the image will be selected and the icon library window will close.

Step 3 Step 4

QUICK ACCESS TO ACTIVITY SCHEDULES Accessing an activity schedule Step 1: From the Daily Events View (Home Screen) tap the ACTIVITY SCHEDULE icon in the lower left corner of the screen.

Step 2: You will now be in the ACTIVITY SCHEDULES menu. Tap the QUICK ACTIVITY button to the left of the name of the activity schedule you want to use.

Step 1 Step 2

Visual Schedule Planner 27

Page 29: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3: When you arrive in the activity schedule menu you will see that the timer will is ready to be set. See USING THE TIMER FEATURE on how to set the timer in an activity schedule.

Step 3

Using the timer feature

**PLEASE NOTE: When an ACTIVITY SCHEDULE is LINKED to an EVENT, there will be no need to select a time for the timer. The timer will automatically be set to the total amount of time that the EVENT will take place for.

Step 1: To use the timer feature, simply select the time on the picker. When you are done choosing the time, tap the screen and the picker will disappear.

Step 2: When you are done choosing the time, tap the screen and the picker will disappear. To pause the time tap the time right under the visual timer and the timer will pause.

Visual Schedule Planner 28

Page 30: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 1 Step 2

Step 3: If you exit this activity schedule before the time is over, the app will pause the time from when you left. When you return the app will ask you to either CONTINUE the timer or RESET the time.

Step 4: If you want to use the activity schedule without the timer, go to the settings menu, located in the lower right corner of the screen.

Step 3 Step 4

Step 5: Within the settings menu, slide the option for the COUNTDOWN TIMER to OFF. Tap the screen outside of the settings menu to close. You can also turn on/off an alarm that will sound when the timer is finished.

Step 6: You will now see that the timer is now hidden from view on the activity schedule screen.

Visual Schedule Planner 29

Page 31: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 5 Step 6

Using the checklist feature

Step 1: When you enter the activity schedule the CHECKLIST feature will also be turned on. Simply tap the empty square box to the right of the description of the step to add a checkmark.

Step 2: To uncheck a checkmark, simply tap the checkmark again. If you leave the activity schedule, all current check marks will remain checked.

Step 1 Step 2

Step 3: To access the settings menu to control options for the checklist tap the settings icon in the lower right corner of the screen.

Step 4: A settings menu will appear where you can now “turn off” the checklist feature by sliding CHECKLIST FEATURE to OFF.

Visual Schedule Planner 30

Page 32: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3 Step 4

Step 5: When you return to the activity schedule you will see that the checklist feature is now “hidden”. To turn it back on, simply go back to the settings menu and slide the CHECKLIST FEATURE back ON.

Step 5

VIDEO CLIPS

Creating a new video clip:

Step 1: From the home menu (Daily events view) tap the LIBRARIES view button located at the top right corner of the screen. A drop down menu will appear, prompting you to select Image library or VIDEO LIBRARY. Select VIDEO LIBRARY.

Visual Schedule Planner 31

Page 33: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 2: You will now be taken to the VIDEOS menu. From here tap the blue + on the left side of the screen.

Step 1 Step 2

Step 3: A drop down menu will now appear prompting you to choose to record a new video(if you have an iPad 2) or use a preloaded video from your image library.

Step 4: If you are recording a video clip using your iPad2 video camera, tap the red circle at the bottom of the screen to START recording. Tap again to STOP recording.

Step 3 Step 4

Step 5: After you have stopped recording you can tap RETAKE if you want to re-record the video clip or USE if you are happy with your recording and want to save it.

Visual Schedule Planner 32

Page 34: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 6: Once you tap USE you will return to the VIDEOS menu where you will be prompted to NAME the video. You then tap SAVE.

Step 5 Step 6

Step 7: The video is now saved to the video library and available to be LINKED to an EVENT. You will see the video listed in the menu the next time you return to this screen. You can also watch any of the videos.

Step 7

Deleting a video clip: Step 1: From the VIDEOS menu tap the EDIT button on the right side of the screen, above where the videos are listed.

Step 2: A red - will appear over the video icons.

Visual Schedule Planner 33

Page 35: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 1 Step 2

Step 3: Tap the red - and a DELETE button will appear to the right of the name of the video. Tap the DELETE button and the video clip will be erased from the video library. If the video clip is LINKED to any EVENTS, you will be warned that deleting the video erase the video clip from those events as well.

Step 4: If you are finished deleting video clips tap DONE.

Step 3 Step 4

NOTESCreate a new note:

Step 1: From the home menu (Daily Event view) tap the NOTES icon at the bottom left corner of the screen.

Step 2: To add a NEW NOTE tap the blue + on the left side of the screen.

Visual Schedule Planner 34

Page 36: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 1 Step 2

Step 3: There will now be a pop-up window where you can ADD a NOTE. Tap the larger blank space on the screen to begin typing your new note. When you are finished tap DONE.

Step 4: You will now return to a screen that will show you all the notes that have been created for that day. You can add another note by tapping the blue + again. Or tap DONE to return to the NOTES MENU.

Step 3 Step 4

Step 5: From the NOTES menu you can view other notes from different dates or tap the HOME icon on the top right corner of the screen to return to the HOME SCREEN (Daily Events view).

Visual Schedule Planner 35

Page 37: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 5

Edit a note: Step 1: From the NOTE menu you can delete all notes associated from an entire day. Tap EDIT in the upper right part of the screen.

Step 2: A red - will appear to the left of each of the notes arranged by the day of the month when they were created. Tap the red - and a DELETE button will appear to the right of the note.

Step 1 Step 2

Step 3: When you are done DELETING all notes from a day, hit DONE.

Step 4: If you want to EDIT or DELETE a specific part of a NOTE, tap the green arrow to the right of the note summaries.

Visual Schedule Planner 36

Page 38: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3 Step 4

Step 5: If you want to DELETE a one or more notes from a specific day tap EDIT. Step 6: A red - will appear next to all the notes associated with that days notes. Step 5 Step 6

Step 7: Tap the red - and a DELETE button will appear to the right of the specific note you wish to delete. When you are finished deleting tap DONE.

Step 8: If you want to EDIT a specific part of a note, tap the note you want to edit.

Step 7 Step 8

Visual Schedule Planner 37

Page 39: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 9: The EDIT NOTE menu will now appear. You can edit parts of the note that you want to change. Tap DONE when you are finishing editing the part of the note, you will return to the summary of the notes from that day.

Step 9

Export a PDF note via email: Step 1: You can export a DAYS NOTES as a PDF via email. Access the NOTE MENU and select the specific day you want to send a PDF copy of the notes.

Step 2: You will then see all the notes associated with that specific day. At the lower bottom right corner of the screen select the icon to access the PDF VIEW.

Step 1 Step 2

Step 3: You will now see a PDF view of all the notes associated from that day in an email. Fill in the email address where you want to send the PDF note summary to and hit SEND. You will then return to the DAY note view.

Visual Schedule Planner 38

Page 40: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3

SETTINGS MENU IN DAILY EVENTS VIEW

Password protect settings menu Step 1: Access the SETTINGS tab from the main menu.

Step 2: Tap REQUIRED PASSCODE TO GET INTO SETTINGS to the ON position.

Step 1 Step 2

Visual Schedule Planner 39

Page 41: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3: Enter your 4-digit passcode. The app will then ask you to re-enter the same password to confirm.

Step 3

Reset the password Step 1: Access the SETTINGS MENU of the iPad. Scroll down until you find the VISUAL SCHEDULE PLANNER icon.

Step 2: Select the icon and then slide the RESET PASSWORD to ON. You will now need to turn off and on the iPad to finish the process of resetting the password.

Step 1 Step 2

Visual Schedule Planner 40

Page 42: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Simplify the “look” of the app (EVENT VIEW)

You can customize the “look” and access to features via the SETTINGS menu located in the lower right corner of the app. You can hide access to NOTES and ACTIVITY SCHEDULES. You can also limit access to the EDIT EVENT MENU and LIBRARIES. For those that may like a more “simplified” look to the app, you can HIDE the CLOCK in the top left corner of the app.

Simplify the “look” of ACTIVITY SCHEDULES SCREEN 1: From the ACTIVITY SCHEDULES MENU you can limit access to ADD a NEW activity schedule and EDIT an existing schedule.

SCREEN 2: From a SPECIFIC activity schedule you can turn OFF/ON the CHECKLIST and TIMER FEATURES.

SCREEN 1 SCREEN 2

Visual Schedule Planner 41

Page 43: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

FILE SHARINGShare or backup saved schedules via File-Sharing. Step 1: Connect the iPad to your computer and connect to iTunes. Select APPS and scroll down the screen until you get to FILE SHARING. Select VISUAL PLANNER. If you want to BACK UP files select SAVE TO. IF you want to add files to the planner select ADD.

Step 1

Step 2: You can now select where you want to add the files to to save, or you can select the file you wish to add to the Visual Planner.

Step 2

Step 3: The files are now added into iTunes. To add these files to the planner select the bundle file you wish to add to the app. It will then add to the app. Then turn the iPad OFF and then restart.

Visual Schedule Planner 42

Page 44: Visual schedule planner manual FINAL 2 · 2020-02-04 · Visual Schedule Planner 3 Settings Menu: Customize the look and lock features of the app Access to “quick” activity schedules

Step 3

Step 4: Upon restarting the iPad, select the app and you will be given a prompt to either REPLACE (replace entire app with imported files) or MERGE (add imported files to whatever schedules are already saved within the app. Once app restarts, you may need to move between Day and Month to see files add to the app.

Visual Schedule Planner 43