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VILLAGE OF POPLAR GROVE “A GREAT PLACE TO CALL HOME”
FINANCE COMMITTEE AGENDA
April 7, 2014 – 6:30 PM
Members – Robert Fry (Chairman)
Owen Costanza (Trustee)
Judi Zangs (Trustee)
I. Roll Call Page
II. Approval of Agenda
III. Review and Approval of Minutes: A. March 3, 2014 Meeting 1
IV. Public Comments:
V. Guest Speakers
VI. Treasurer’s Report: Maria Forrest
A. Projections / Cash Flow 3
VII. New Business A. Angie Hodges, 310 Benbrook Ct. – Request for Reimbursement 19
B. Account Signatory Resolution – Byron Bank 20
C. Discussion of Re-appropriation/Supplemental for FY2014 Budget 25
D. Review of Draft FY 2015 Budget 30
VIII. Unfinished Business
IX. Adjournment:
Next meeting May 5, 2014 at 6:30 PM
Village of Poplar Grove
Finance Committee
Minutes of March 3, 2014
The Finance Committee was called to order by Chairman Robert Fry at 6:30 pm in the Village Hall.
Present:
Chairman Robert Fry, Trustees Judi Zangs and Owen Costanza, Administrator Mark Lynch, Clerk Martha Suhr, Treasurer Maria
Forrest, President John Neitzel, Trustees Jeff Goings and Don Bawden, Engineer Chris Dopkins and DPW Jeff Strate.
Agenda:
A motion was made by Zangs, 2nd
by Costanza to approve the agenda as presented. Motion was carried 3-0.
Minutes of February 3, 2014:
A motion was made by Costanza, 2nd
by Zangs to approve the minutes as presented. Motion was carried 3-0.
Public Comments:
None
Guest Speaker:
Courtney Rios of PMA Financial Network: Ms. Rios spoke on PMA and that it is a privately owned company, started in the 1980’s.
They work exclusively with public funds and manage 12.4 billion dollars in public assets. Safety and liquidity of the funds is
uppermost and they do not sell investments. They are paid on a per transaction basis. She discussed CD’s, Bonds and fees. They
also do cash flow planning. They would be able to see how much liquidity is needed at any one time and would go through funds
and recommend how much to invest. There would be monthly reports on investments and liquid accounts and handle all
paperwork. Questions from the trustees were answered.
Treasurer’s Report:
Treasurer Forrest reported that we are right on target with the budget. She projected that water and sewer would break even
and there would be a surplus of $169,000 in the general fund. The Village has 1.7 million in the bank and there was discussion of
funds for park work. The winter has been hard on equipment and there have been unforeseen expenses with breakdowns. She
will being doing a supplemental appropriation Ordinance before the end of the fiscal year.
New Business:
Audit Proposal to the full Board: The Trustees summarized the references that they had called. Trustee Fry called the references
that were given by Lauterbach & Amen. Trustee called the references given by Sikich. They gave reports on what they learned
from the various places that they called. There were no negative concerns brought up. Administrator Lynch will check to see if an
ordinance or a resolution is needed when deciding which one to hire. It will be forwarded to the full Board to make a final
decision.
Achievement Sign Costs: Styles of signs were discussed and 2 samples were shown. Quotes had been received from 2
companies, waiting for the third. More data will be gathered as to design and cost.
Grant Resolution for Veterans Memorial Pavilion: A motion was made by Zangs, 2nd
by Costanza to pass the resolution for
approval to the full Board. The grant if received requires matching funds from the Village. Motion was carried 3-0.
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Discussion of Bonus/Salary for Clerk: In doing the budget it was discovered that extra pay for certifications had been put in the
code as a bonus rather than an annual salary once achieved. As salaries for elected have to be done 180 days before election,
this cannot be changed at this point but will be kept in mind for the future election of a clerk.
Review of Draft of FY 2015 Budget: There will be a full session of the Board to review the budget on March 8, 2014 starting at 8
am. Hard copies will be available on Sat. morning. Administrator Lynch explained some of the changes and spoke on how he
arrived at figures and re-allocations that have been made to be better able to track costs. There is a $180,000 balloon payment
to the Simerl’s due this year. There was discussion on the possibility of an 8 year loan at the Poplar Grove Bank; the payments
would be close to what the Village pays now yearly to the Simerl’s. The Village could also loan itself the money from the surplus
and repay itself.
The full Board will meet at 8 am Sat. morning (March 8) to discuss the proposed Water and Sewer rate ordinance and go over the
proposed ordinance. There will be an executive session to go over alternate budget proposals which involve staffing changes.
A motion was made by Costanza, 2nd
by Zangs to adjourn the meeting. Motion was adjourned at 9:00 pm.
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Item Cost
Christmas Tree - 9ft Artifical $230
Christmas Decorations - 16 Hallmark -
Collection Annual glass ornaments $160
3 packs of 10 Jewel Colored Ornaments. $15
x 3 $45
Boxes of Books- Text, Leisure, Reference,
Landscaping, Cake Decorating $175
Cake Decoration Supplies, icing bags, 5 pans,
and 10 tips $65
Ginger Bread House Forms $15
Mrs. Claus $29
Mr. Claus $29
Florals/Swags $80
6 christmas stockings $20 x 6 $120
2 silk & velvet tree scarves $50
Cotton fill (snow) $5 x 5 bags $25
Kid's Holiday Placemats 4 x $3 $12
Table (hot) Protector $5 x 4 $20
TOTAL $1,055
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FY 2014 FY 2015
Adopted Admin
Account Number Account Title Budget Budget
--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
General Fund
Revenue
01-00-301 Property Tax 193,117.00 200,201.00
01-00-303 Road & Bridge 91,400.00 92,300.00
01-00-304 Sales Tax 375,000.00 380,000.00
01-00-305 Income Tax 400,000.00 485,000.00
01-00-306 Telecommunications Tax 126,000.00 110,000.00
01-00-307 Municipal Utility Tax 170,000.00 180,000.00
01-00-308 Video Gaming Revenue - 12,000.00
01-00-309 Replacement Tax 4,100.00 4,100.00
01-00-312 Franchise NICOR 8,675.00 8,675.00
01-00-313 Court Fees 500.00 500.00
01-00-320 Liquor Licenses 11,340.00 12,000.00
01-00-325 Knolls Homeowners Arboretum Donation - 1,000.00
01-00-329 Truck Permits 8,000.00
01-00-330 Building Permits 26,000.00 35,000.00
01-00-333 Contributions 150.00 150.00
01-00-360 Water Meters 500.00
01-00-372 Rent 24,000.00 24,000.00
01-00-373 Interest 100.00 100.00
01-00-377 Grants - 10,000.00
01-00-379 Property Interest 50.00 50.00
01-00-392 Miscellaneous 500.00 500.00
01-00-393 Liability Insurance Property Tax 15,840.00 17,000.00
01-00-394 Audit Property Tax 15,840.00 15,300.00
Social Security Tax Levy 11,000.00
01-00-396 Sale of Assets -
TOTAL REVENUE 1,471,112.00 1,598,876.00
========================================================================================================================================================
Expenditures
Administration
01-50-400 Salaries and Wages 186,623.00$ 273,839.92
Overtime
Temp Employees
FICA 16,978.07
Medicare 3,970.68
Workers Compensation Ins. 1,177.51
01-50-405 Unemployment 4,337.00 1,270.08
Mark Lynch:
Moved to street repair fund
below
Mark Lynch:
Adjusted to the amount of
the audit proposal.
Mark Lynch:
Adjusted to the amount of
budgeted FICA and Mediacare in
General Fund.
Mark Lynch:
Adjusted to offset changes
in Audit & SS tax levy
30
01-50-406 IMRF 12,375.00 24,116.04
01-50-411 Contracted Labor 36,900.00
01-50-422 Liability Insurance 37,200.00 46,000.00
Life Ins. 285.00
01-50-423 Telephone 14,000.00 14,540.00
01-50-424 Health Ins. 91,760.00 43,099.38
01-50-425 Website Maintenance 550.00 550.00
01-50-426 Utilities 5,000.00 3,000.00
01-50-427 Bond Agent Fees 2,000.00 400.00
01-50-429 Travel 1,000.00 5,350.00
01-50-430 Security System 462.00 470.16
01-50-431 Training 1,000.00 5,775.00
01-50-432 Postage 1,000.00 1,000.00
01-50-433 Publication Expense 4,000.00 3,000.00
01-50-435 Audit 17,500.00 15,300.00
01-50-436 Engineering Services 65,000.00 53,000.00
01-50-437 Legal Services 65,000.00 25,000.00
01-50-438 Codification Services 8,000.00 8,000.00
01-50-439 Office System Support 17,451.00 14,288.20
Planning Services -
Inspection Services 7,500.00 15,000.00
Code Enforcement 22,000.00
01-50-443 Dues 4,075.00 4,685.00
01-50-464 Clerk Admin 3,400.00 3,955.00
01-50-465 Office Supplies 6,065.00 7,000.00
01-50-467 Maintenance Supplies 1,600.00 1,600.00
01-50-468 Operating Supplies 500.00 750.00
01-50-470 Village Hall 3,150.00 1,000.00
01-50-479.050 Transfer to Capital Replacement 100,000.00 100,000.00
01-50-479.030 Transfer to W/S 38,568.00 83,447.04
01-50-479-032 Transfer to Debt Service 225,601.00 224,526.26
01-50-480 Miscellaneous Expense 1,000.00 1,000.00
01-50-481 Donations -
01-50-482 Impact Fees -
01-50-483 Home State Bank Expense -
01-50-497 Land Purchase (Simerl) 24,000.00 19,853.28
01-50-502 Maintenance Cleaning 2,640.00 2,860.00
Total Administration Expense 989,257.00 1,048,086.62
Contractual
01-51-438 Other Contractual 7,500.00
Total Contractual Expense - 7,500.00
Mark Lynch:
Moved to Code
Enforcement/Inspection
Services (Phil & Gunnar)Mark Lynch:
This is GO bond only
Mark Lynch:
$2481.66 x 8 mos.
Mark Lynch:
Administrator = $2,725
President = $625
Maureen = $1,000
Attorney = $1,000
Mark Lynch:
Administrator = $1,975
President = $300
Maureen = $1,000
Attorney = $2,500
Mark Lynch:
LOCIS = $7,046.00
SENSUS = $1524.60
IT Repair = $1,000.00
Copier = $1,500
Postage Machine = $2126.00
Fire Alarm = $1,091.60
Mark Lynch:
8 mos. @ $1,800 = $14,400
4 mos. @ $1,900 = $7,600
Total = $22,000
Mark Lynch:
Growth Dimensions = $3,000
Administrator = $840
President = $175
Treasurer = $70
Attorney = $500
ICC = $100
Mark Lynch:
Dues = $255
Prof. Dev. = $3,400
Equip. = $300
Mark Lynch:
Police
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Parks
01-52-411 Parks Maintenance Equipment 15,800.00 800.00
01-52-466 Fuel & Lube 2,500.00 1,000.00
01-52-467 Parks Maintenance Supplies 6,150.00 12,000.00
01-52-469 Park Landscaping, Mowing, Trees 15,000.00 11,800.00
Arboretum Improvements 7,500.00
01-52-490 Playground Construction 22,000.00 2,000.00
01-52-492 Park Improvements 10,500.00 85,000.00
Total Parks Expense 72,950.00 120,100.00
Park Committee Funds
Fund Carry Forward (268.34)
Pop Machine Revenue 750.00
Pop Machine Expense 500.00
Net Park Committee Funds (18.34)
Streets
01-53-400 Salaries and Wages 78,435.00 75,452.00
Overtime -
Temp Employees
FICA 4,833.02
Medicare 1,130.30
Workers Compensation Ins. 7,771.31
01-53-405 Unemployment 2,205.00 587.41
01-53-407 IMRF 8,267.00 8,122.60
Life Insurance 184.48
01-53-411 Vehicle Maintenance 15,000.00 15,000.00
01-53-412 Equipment Maintenance 5,000.00 5,000.00
01-53-413 Streets Maintenance 35,000.00 50,000.00
01-53-414 Plow Maintenance 4,000.00 -
01-53-424 Health Insurance 19,141.68
01-53-426 Street Lighting 40,000.00 40,000.00
01-53-452 Travel 1,000.00 -
Shop Building Heat 2,500.00
Contracted Snow Plowing 40,000.00
01-53-466 Fuel & Lube 20,000.00 14,000.00
01-53-467 Street Maintenance Supplies 11,500.00 19,500.00
01-53-468 Street Operating Supplies 35,000.00 35,000.00
01-53-480 Street Miscellaneous 2,500.00 1,500.00
01-53-493 Vehicles & Equipment 50,000.00 -
01-53-496 Storm Sewer Construction 35,000.00 35,000.00
Mark Lynch:
Tools = $800
Mark Lynch:
Weed Killer = $1,000
Seed, Dirt & Fertilizer = $1,000
Mower Parts = $1,000
Village Hall Parking Lot Seal & Stripe = $9,000
Mark Lynch:
Tree Removal/Trimming = $2,500
Landscaping @ VH = $4,000
P/T Labor = $5,300Mark Lynch:
Fall Zone Mulch
Mark Lynch:
Concrete Pads/Picnic Tables = $3,000
Dirt/Seed (tennis lot) = $6,000
Plant Trees = $5,000
Lions Park Storm Sewer = $30,000
Poplar Woods Trail & Parking = $10,000
VMP Pavilion = $31,000
Mark Lynch:
Parking lot & Paths
Mark Lynch:
Hydrants = $30,000
B-Boxes = $5,000
Manhole Repairs = $3,000
Trees = $2,500
Chip Seal NWWTP Drive = $4,500
Jet/Televise Sewer Lines = $5,000
Mark Lynch:
Gasoline/Diesel = $13,000
Oil/Filters = $500
Hydraulic = $500
Mark Lynch:
Signs/Posts = $1,000
Crack Seal/Cold Patch = $3,500
Aggregates = $5,000
Striping = $1,500
Tools = $750
Poplar Grove Sign(s): $2,500
Student Athlete Signs: $250
Christmas Xmas Lighting: $5,000
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01-53-497 Road Construction (non MFT) 6,700.00 -
Total Streets Expense 349,607.00 374,722.80
Street Repair Fund
Fund Carry Forward 8,150.00
Truck Permit Revenue 8,150.00
Street Repairs -
Net Street Repair Fund 16,300.00
Motor Fuel Tax
Fund Carry Forward 119,279.07
20-00-306 Motor Fuel tax (rev) 147,000.00 148,000.00
20-00-373 Interest (rev) 500.00 500.00
20-00-412 Street Construction 269,380.00 251,485.00
Net FY (102,985.00)
Total Motor Fuel Tax 121,880.00 16,294.07
Total Revenues 1,471,112.00 1,598,876.00
Total Expenditures 1,530,247.00 1,550,409.42
Net Total General Fund (59,135.00) 48,466.58
========================================================================================================================================================
Water/Sewer Enterprise
Revenues
30-00-333 Donations 100.00 -
30-00-343 Penalties 76,000.00 30,000.00
Meters & MXUs 2,700.00
30-00-350 Water/Sewer Sales 1,304,000.00 1,343,000.00
30-00-354 Tap on Fees - -
30-00-360 Turn on-off fees 3,500.00 8,000.00
30-00-373 Interest 100.00 100.00
30-00-390 Bond Proceeds - -
30-00-392 Miscellaneous Income - -
30-00-399 Transfer From General Fund 38,568.00 83,447.04
Total Fund 30 Revenue 1,422,268.00 1,467,247.04
Mark Lynch:
Whiting Road = $191,985
Manhole Repairs = $56,000
Elingson Rd. = $3,500
Mark Lynch:
3% increase per Ordinance
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Expenditures
30-00-405 Poplar Grove Loan(s) 4930126 & 0134 63,642.00 63,641.88
30-00-406 Bond 2008 Principal 70,125.00
Bond 2008A Principal
30-00-407 Bond 2001 - -
30-00-409 Bond 2005A 302,959.00 180,000.00
30-00-412 Bond 2012 Principal 174,283.00 121,095.00
Bond Agent Fees 2,000.00
30-00-420 Bond Issue Costs 20,000.00 20,000.00
30-00-474 Transfer to O&M 789,259.00 824,568.90
30-00-475 Bond 2005A Interest - 122,958.76
Bond 2008 Interest 38,025.00
Bond 2008A Interest 32,100.00
Bond 2012 Interest 57,857.50
30-00-476 Home State Bank Expense Tap On - -
30-00-478 Credit Card Charge 2,000.00 5,000.00
30-00-481 Bad Debt Expense - -
30-00-500 Depreciation Expense - -
Total Fund 30 Expense 1,422,268.00 1,467,247.04
Net Fund 30 - 0.00
----------------------------------------------------------------------------------------------------------------------------------------------------------------
Water/Sewer Operation & Maintenance
Revenue
31-00-399 Transfer From Water/Sewer Admin 789,259.00 824,568.90
Total Revenue W/S O&M 789,259.00 824,568.90
Water Expenditures
31-70-400 Salaries 60,585.00 45,988.80
Overtime 4,000.00
Temp Employees
31-70-405 Unemployment Compensation 1,339.00 365.15
31-70-406 FICA 3,756.00 2,969.11
31-70-406.1 Medicare 878.00 694.39
Workers Compensation Ins. 3,946.19
31-70-407 IMRF 6,386.00 4,990.01
Life Insurance 148.27
Health Insurance 11,845.82
31-70-416 Utility System Chemicals 25,000.00 28,000.00
31-70-426 Utilities 25,000.00 25,000.00
31-70-431 Training 750.00 750.00
Mark Lynch:
Chlorine, Floride, Phosphate
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31-70-432 Postage 2,200.00 6,520.00
31-70-434 Printing 500.00 -
31-70-452 Travel 750.00 750.00
Meters & MXUs 15,500.00
31-70-466 Equipment 30,000.00 9,550.00
31-70-467 Maintenance/Operations Suppplies 29,000.00 26,500.00
31-70-468 Operating Supplies 6,000.00 6,000.00
31-70-469 Burled Woods Recapture Fee - -
31-70-480 Miscellaneous 500.00 1,000.00
31-70-493 Well Rehab 20,000.00 50,000.00
31-70-500 Depreciation - -
Total Water Expenditures 212,644.00 244,517.73
Sewer Expenditures
31-75-400 Salaries and Wages 86,460.00 83,439.20
Overtime 4,000.00
Temporary Employees
31-75-405 Unemployment Compensation 2,228.00 635.04
31-75-406 FICA 5,360.00 5,396.43
31-75-406.1 Medicare 1,254.00 1,262.07
Workers Compensation Ins. 6,551.87
31-75-407 IMRF 9,113.00 9,069.48
Life Insurance 325.93
Health Insurance 20,351.14
31-75-411 Contracted Labor 24,000.00 30,000.00
31-75-416 Utility System Chemicals 35,000.00 35,000.00
31-75-426 Utilities 200,000.00 160,000.00
31-75-429 Travel 1,000.00 500.00
31-75-431 Training 1,000.00 500.00
31-75-432 Postage 2,200.00 6,520.00
31-75-464 Fuel & Lube 7,500.00 7,500.00
31-75-466 Equipment 92,000.00 74,000.00
31-75-467 Maintenance Supplies 32,000.00 73,500.00
31-75-468 Operating Supplies 27,500.00 29,500.00
31-75-480 Miscellaneous 1,500.00 2,500.00
31-75-493 Capital Outlay New Sewer Plant 11,500.00 12,000.00
31-75-498 NPDS Permit 37,000.00 17,500.00
Total Sewer Expenditures 576,615.00 580,051.16
Total W/S Revenue Fund 31 789,259.00 824,568.90
Total W/S Expense Fund 31 789,259.00 824,568.90
Mark Lynch:
75 meters = $8,750
50 MXUs = $ 6,750
Mark Lynch:
Chemical Pump = $750
Well Repairs = $5,000
Scales = $1,500
Tubing = $250
Fisher TW-82 Line Locator = $1,925
Fisher Hard Case = $275
Fisher Shipping = $100
Mark Lynch:
EPA Tests = $7,000
Re-roof 2 well houses = $4,500
McGilvra Well Work = $15,000
Mark Lynch:
Lab Supplies, Protective
Wear, Florides, etc.
Mark Lynch:
Well #3 Rehab
Mark Lynch:
MCO - wastewater oversight
Mark Lynch:
Alum, Lipase, Bugs, etc.
Mark Lynch:
Fuel for 4 Auxillary
Generators
Mark Lynch:
NWWTP Digester = $20,000
Ray Street Generator Pad & Utilities = $6,000
Spare Pumps (Waco & NWWTP) = $23,000
SCADA = $20,000
Misc = $5,000
Mark Lynch:
EPA Tests = $3,000
Collins = $7,500
McGilvra, ASA, Kelsey = $25,000
Pump Repair = $15,000
Waco Force Main MH Liner = $23,000
Mark Lynch:
Lab Equipment = $4,000
Lab Supplies = $3,000
Polymers 6@~$3300 = $20,000
Calibrate Flow = $2,500
Mark Lynch:
SWWTP Fence/Gate
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Net W/S Fund 31 - -
Net Funds 30 & 31 0.00
=================================================================================================================
Debt Service Fund
32-00-206 GO Bonds Payable Revenue -
32-00-373 Interest -
32-00-401 Transfer from General Fund 225,601.00 224,526.26
32-00-470 Principal on 2005B Bond 135,000.00 140,000.00
32-00-475 Interest on Bond 90,601.00 84,526.26
Debt Service Fund Revenue 225,601.00 224,526.26
Debt Service Fund Expense 225,601.00 224,526.26
Net Debt Service Fund - -
=================================================================================================================
Capital Replacement Fund
50-00-401 Transfer from General Fund 100,000.00 100,000.00
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MEMORANDUM
MARCH 14, 2014
TO: MARK LYNCH, VILLAGE ADMINISTRATOR
FROM: TIM BRONN
RE: WWTP ITEMS FOR REPAIR
MARK:
THE PURPOSE OF THIS MEMO IS TO PROVIDE INFORMATION ABOUT ITEMS THAT NEED REPAIR AT THE WASTEWATER
TREATMENT PLANTS. WHILE WE HAVE TRIED TO BE COMPLETE, UNFORTUNATELY, NEW ITEMS ARE ADDED TO THE LIST
ON AN ALL TOO FREQUENT BASIS. YOU ARE ALREADY AWARE OF MANY OF THESE ITEMS, BUT IT IS A GOOD IDEA TO
GET THEM ALL DOWN ON PAPER.
NORTH PLANT
COMPUTER / PLC. functioning for now. Will need upgrades as part of SCADA improvemnts.
AERATION SYSTEM FOR THE SOUTH DIGESTER - ESTIMATED COST $20,000. JEFF HAS THE QUOTE FOR MATERIALS. in
process, and in FY15 budget.
REFILL THE SAND FILTERS WITH SAND - JEFF HAS THE QUANTITIES AND IS WAITING FOR A SECOND QUOTE. done
CLEAN THE EQ BASINS (SCHEDULED FOR NEXT WEEK) waiting to correct filament problem
REPAIR SAND FILTER FEED PUMP #3, CURRENTLY NOT PUMPING - PUMP IS ON SITE JUST NEEDS TO BE INSTALLED.
currently working
REPAIR SAND FILTER CONTROLS SO THAT THEY ALL BACKWASH AUTOMATICALLY - NOT SURE WHAT THIS WILL TAKE,
PROBABLY NEED TO HAVE ELECTRICAL CONTRACTOR PROVIDE AN ESTIMATE. Jason says 3 of 4 are working (one is not
being used but is being prepared for use)
REBUILD SLUDGE PRESS - HAVE THE PARTS LIST BUT DO NOT HAVE PRICES YET parts ordered, may need more parts once
disassembled
REPAIR INFLUENT PUMP STATION SEAL FAIL / LEVEL SENSOR FAULTS - NEED TO HAVE AN ELECTRICAL CONTRACTOR
PROVIDE AN ESTIMATE. McGilvra is working on this
HEAT TRACE EFFLUENT VALVES (#2 HAS FROZEN REGULARLY RECENTLY) - HAVE THE HEAT TRACE, JUST NEED
INSULATION AND THE TIME TO DO THE INSTALL. Will be done over the summer
ENCLOSE HEADWORKS BUILDING (SCREEN IS ESSENTIALLY FROZEN ALL WINTER) - ESTIMATE $3,000 - $4,000. Working
on design. I feel final cost will be higher than this estimate.
REMOVE FILL BAFFLE IN #2 - CAN BE DONE BY PG STAFF. Waiting for weather. Will be done soon.
IF POSSIBLE PROVIDE A DIRECT FILL PIPE FOR CLEAN WATER TO THE FILTERS FOR QUICK BACKWASH - THIS WOULD
MAKE FILTER BACKWASHING DURING HIGH SOLIDS EVENTS MUCH MORE TIMELY. NOW WE NEED TO FILL THE FILTER
WITH A GARDEN HOSE, WHICH TAKES MANY HOURS. A DIRECT FILL LINE WOULD CUT THIS DOWN DRAMATICALLY.
Working on a plan for this. Depends on well capacity. Plant has its own well, not on Village water.
SOUTH PLANT
MOVE INFLUENT METER READOUT INSIDE HEADWORKS - ELECTRICAL CONTRACTOR MINOR EXPENSE will do over the
summer
CLEAN EQ BASIN (SCHEDULED FOR NEXT WEEK) done
REFILL SAND FILTERS WITH SAND - JEFF HAS THE QUANTITIES AND IS WAITING FOR A SECOND QUOTE. ¾ done
INSTALL BACKWASH PUMP ON OUT OF SERVICE SAND FILTER - THE PUMP IS AT THE PLANT, IT JUST NEEDS TO BE
INSTALLED. done
REPAIR SAND FILTER CONTROLS SO THAT THEY ALL BACKWASH AUTOMATICALLY - NOT SURE WHAT THIS WILL TAKE,
PROBABLY NEED TO HAVE ELECTRICAL CONTRACTOR PROVIDE AN ESTIMATE. McGilvra is looking at this
IF POSSIBLE PROVIDE A DIRECT FILL PIPE FOR CLEAN WATER TO THE FILTERS FOR QUICK BACKWASH - THIS WOULD
MAKE FILTER BACKWASHING DURING HIGH SOLIDS EVENTS MUCH MORE TIMELY. NOW WE NEED TO FILL THE FILTER
WITH A GARDEN HOSE, WHICH TAKES MANY HOURS. A DIRECT FILL LINE WOULD CUT THIS DOWN DRAMATICALLY.
Working on a plan for this. Depends on well capacity. Plant has its own well. Not on Village water.
REPAIR OR REPLACE FLOATS ON DIGESTERS TO PREVENT OVERFLOW TO THE HEAD OF THE PLANT - ESTIMATED $500 -
$700. In process, getting quotes
INSTALL SECOND PUMP FOR PLANT DRAIN LIFT STATION - THE PUMP IS AT THE PLANT. NEED TO INSTALL A NEW
MANHOLE FOR A WET WELL AND INTEGRATE THE CONTROLS. - ESTIMATED COST $5,000. Will require engineering
design.
LIFT STATIONS
INVESTIGATE AREA TRUBTARY TO COUNTRYSIDE LIFT STATION - 3 INCH ROCKS HAVE BEEN REMOVED FROM THE
PUMPS. Line needs to be televised.
BACK UP POWER FOR THE RAY STREET LIFT STATION part in 2015 budget, final will need to be in 2016 budget
SEMI-ANNUAL LIFT STATION CLEANING Collins does these. This is routine maintenance.
INVESTIGATE WHY ONE OF THE PUMPS AT THE CUL DE SAC LIFT STATION CANNOT BE REMOVED In progress. Rails may
be bent. Will need to be pumped out to see what problem is.
