Embed Size (px)
Citation preview
WHITE HOUSE RETREAT OFFICE
7400 Christopher DriveSaint Louis, MO 63129
(314) 416-6400(800) 643-1003
FAX (314) 416-6464Office Hours 9:00 AM – 4:30 PM
Office Staff Terri Bonebrake Ext. 230Shirley Hummert Ext. 229Accounting Ext. 231Jason Smallen Ext. 232
E-mail Addresses [email protected]
WHITE HOUSE RETREAT 7400 Christopher DriveSaint Louis, MO 63129
(314) 846-2575
Fr. James J. Burshek, SJ Ext. 203Fr. Ralph Huse, SJ Ext. 204Bro. John C. Fava, SJ Ext. 200Fr. Richard E. Hadel, SJ Ext. 206Fr. Ralph Huse, SJ Ext. 204Fr. Leonard E. Kraus, SJ Ext. 226Fr. Eugene C. Renard, SJ Ext. 224
Kitchen: Ext. 218Maintenance: Ext. 211Registration Desk: Ext. 216
02/2011 Page 1
CHIEF EXPEDITOR
William (Bill) G. Bader9439 Southtowne Farms Drive Home: 314-487-4900St. Louis, MO 63123 Office: 314-957-3874
QUARTERLY FACILITATORS
January-March Mark A. Siemer1126 Boone Street Home: 314-921-0527Florissant, MO 63031 [email protected]
April-June Robert H. Buehrle, III14946 Royalbrook Drive Home: 636-394-6901Chesterfield, MO 63017 [email protected]
July-September James E. Dolan637 Charleston Oaks Drive Home: 636-207-0304Ballwin, MO 63021 Office: 314-645-0666
October-December William (Bill) G. Bader9439 Southtowne Farms Drive Home: 314-487-4900St. Louis, MO 63123 Office: 314-957-3874
02/2011 Page 2
MONTHLY EXPEDITORS
JANUARY
Paul Fiess 525 Fairview Lane (H) 314-961-9386(1, 3) St. Louis, MO 63119 (O) 314-265-5472
(C) 314-567-8367 [email protected]
Charles E. Fechter 2 Cheval Court (H) 314-831-5813(2, 4) Florissant, MO 63031 (O) 314-777-4980
(C) 314-853-3867 [email protected]
FEBRUARY
Eugene E. Rosche’ 2772 Chalet Hill Drive (H) 314-846-0405(5, 7) St. Louis, MO 63129 [email protected]
(H) (6, 8) (O)
MARCH
C. William Bischof 12254 Wensley Road (H) 314-355-0037(9, 11, 64) Florissant, MO 63033 [email protected]
Stephen F. Butz 3680 Bellerive Blvd. (H) 314-351-5385(10, 12) St. Louis, MO 63116 (O) 314-752-2500
Jeffrey L. Boyer 10128 Patch Road (C) 573-291-3503(13, 15, 63M) Cadet, MO 63630 [email protected]
Jerry D. Ponder 410 Mission Bay Drive (C) 314-504-0997(16, 17) Wildwood, MO 63040 [email protected]
02/2011 Page 3
MAY
Kenneth W. Clark 2 Arundel Place (H) 314-862-3252(18, 21) St. Louis, MO 63105 (O) 314-362-1520
JUNE
J. Robert Mudd, III 12102 Monter Drive (H) 314-298-8326(22, 24) Bridgeton, MO 63044 (C) 314-973-5657
Charles W. Lombardo 6813 Casselberry Court (H) 314-638-4160(28, 29M) St. Louis, MO 63123 (O) 314-416-6400
JULY
Michael A. Dolan 1811 Waterford Ridge Court (H) 636-227-6393(3l, 33) Manchester, MO 63021 (C) 314-954-0752
AUGUST
(H) (35, 36M, 37) (O)
George J. Kerry 5941 Crane Circle (H) 314-351-3510(38, 40, 41) St. Louis, MO 63109 (O) 314-792-7568
Thomas L. Jones 2037 Schoettler Valley Drive (H) 636-537-8508(42, 43, 44) Chesterfield, MO 63017 (O) 314-595-1944
Richard M. Schmidt 2638 Cripple Creek Drive (H) 314-846-4361(45, 46M, 47) St. Louis, MO 63129 (O) 314-846-7788
02/2011 Page 4
OCTOBER
Daniel V. Brungard 2862 Bromley Drive (H) 636-939-5890(48, 49M, 50) O’Fallon, MO 63368 (O) 314-567-8336
Edward V. Hamilton, Jr. 288 Babler Road (H) 314-434-4640(51M, 52, 53) St. Louis, MO 63141 [email protected]
NOVEMBER
Kurt Odenwald 7316 Sutherland Avenue (H) 314-647-5481(54, 55) St. Louis, MO 63119 (O) 314-539-4340
Maurice A. Haberberger 1323 Eagles Way Court (H) 314-895-1280(65) Hazelwood, MO 63042 [email protected]
DECEMBER
Dennis R. McCabe 1100 Boland Place (H) 314-781-7723(58, 59M) St. Louis, MO 63117 (O) 314-781-1158
Stephen M. Laug 2530 Yaeger Road (H)314-892-7333(60, 62) St. Louis, MO 63129 (O)314-414-9993
02/2011 Page 5
CCAPTAINSAPTAINS’ ’ ANDAND C COO-C-CAPTAINSAPTAINS’ D’ DUTIESUTIES
THE CAPTAIN’S ROLE
The primary role of the Captain and Co-Captain is to work closely with the monthly Expeditor and the quarterly Facilitator in recruiting new retreatants.
In addition, Captains need to maintain periodic communication with the White House Office in order to confirm the number of retreatants compared to your retreat allotment.
Roughly 20% of your confirmed retreatants will likely cancel their attendance prior to the retreat. Good follow-up with retreatants can reduce this percentage significantly.
Keeping in touch with the Office will help in determining what additional recruiting will be needed.
Each Captain’s goal is to recruit 100% of your allotment.Your allotment is based upon your realistic goal of attendees.
One of the most important tasks of the Captain and Co-Captains is to attend the annual Captains’ Meeting, which is scheduled about 45 days before the beginning of your recruiting quarter.
One important way for the Captain to make sure he is prepared for the annual meeting is to meet with his Co-Captains prior to the meeting to review your previous years’ attendance, and assign names for your Co-Captains to begin making phone contact so you can
determine who will be returning for this year’s retreat. By doing this, you can spread this responsibility over all of the Captains and Co-
Captains thus making the task less time consuming. This communicating helps lessen the burden and prepares you for the Captains’ Meeting.
02/2011 Page 6
THE CAPTAIN’S RECRUITING PROCESS
WHEN TO RECRUIT
The time to recruit is whenever you see a need. As you probably know from your own experience, not everyone says “yes” to accepting something that might very well make a significant change in their life. The White House Retreat experience will not appeal to every man or woman.
However, it is the role of the Captain, Co-Captain, and fellow retreatants to carry the GIFT OF PEACE to all who want to deepen their spiritual life; release their tensions and fears about themselves and their life situation. If we do not ask them, they will not receive it.
Effective recruiting happens constantly throughout the year.
HOW TO RECRUIT, WHERE TO RECRUIT, WHOM TO RECRUIT
Not all of us are salesmen nor do we need to be in order to recruit for the White House. Let your sincere words and experience tell the story. The following are some helpful hints on how, when, where, and whom to recruit:
NOTE: In order to be in compliance with the USCCB Child Protection Charter, RETREATANTS MUST BE AT LEAST 18 YEARS OF AGE TO ATTEND A WHITE HOUSE RETREAT .
Recruit friends, family, neighbors, fellow parishioners, classmates, clients, anyone who needs and wants to get closer to God and himself.
Recruit in your Parish and involve your Pastor. He can help a great deal.
Speak at Mass the weekend following your retreat or have a fellow retreatant speak.
Use your Parish bulletin to create awareness of White House. Use the White House poster.
Have a booth at your Parish Ministry Day.
Pass around the White House video or show it after Mass to all who are interested.
Make connections in surrounding Parishes that do not have a retreat weekend.
02/2011 Page 7
HOW TO RECRUIT (continued)
Handout one of the several informational pieces available to you.
Send letters of invitation or White House postcards. Send e-mail invitations.
Invite your Pastor and Associate Pastor(s) for your retreat’s closing meal.
Invite First-Timers to visit the White House.
Recruit all ages. No one is too young or old.
Work with your fellow Captains and Co-Captains on your retreat to ensure a full house.
Keep in touch with your First Timers, they will probably have friends that they can recruit.
The key to successful recruiting iscommunication.
Communicate with your fellow Captains, Co-Captains, Facilitator, Expeditors, and most especially the White House
Office. Communicating with the White House Office is essential to the success of your retreat.
RETREATANT ROOM INFORMATION
SNYDER HALL NO SMOKING02/2011 Page 8
First Floor Room 133 Leader #2 First aid items and phoneRoom 101 Handicapped accessible. (Includes a recliner)Room 105 Handicapped accessible.
28 regular retreatant rooms
Second floorRoom 200 Leader #1 First aid items and phone
32 regular retreatant rooms
Total Rooms Snyder Hall = 64
LOYOLA HALL NO SMOKINGLower level of Snyder Hall
Total Rooms Loyola Hall = 6
MONAGHAN HALL SMOKING ALLOWED IN RETREATANT ROOMS Rooms 302, 305, 308, and 309
Total Rooms Monoghan Hall = 4
CHIUMINATTO HALLNO SMOKINGRoom 20 Leader #3
First aid items and phone
Total Rooms Chiuminatto Hall = 11 (less any being used by private retreats or visiting Director)
GrandTotal - 85 Rooms
02/2011 Page 9
DIET AND DISABILITY CONSIDERATIONS
Remember to use the following information when recruiting:
We want the retreat to be a rewarding experience for those who are in need of special accommodations. Arrangements can be made by contacting the Office.
Rooms for the disabled are available. Dining Room special diet tables are always present.
ROOMS FOR THE DISABLED
Rooms 101 and 105 at the north end of Snyder Hall are wheelchair accessible. Grab bars are available at both the toilet and the shower. A portable shower bench is provided and the showerhead can be hand-held. Room 101 also has a recliner.
If a retreatant requires wheelchair access and/or grab bars at the toilet and shower, it is advisable to reserve these rooms in advance by contacting the Office.
If a retreatant is referred to as disabled, we will plan for him to use either Room 101 or 105. If “First floor” is indicated on his Registration Card, it will be noted that the retreatant does not need a disabled accessible room, but needs to minimize walking distance and stairs.
There may be more than one request for special accommodations on a retreat. To help determine the assignment of the disabled accessible rooms, it is helpful to know if the retreatant uses a wheelchair. If so, please note that Retreatants are responsible for bringing their own equipment. This policy is due to liability considerations. The White House Retreat wheelchair is meant to be used only for medical emergencies.
02/2011 Page 10
RECRUITING SUPPORT MATERIALS
PRINT MATERIALS
Every Captain should carry one or several of the following items:
Brochures
Yellow Weekend and pink Weekday Daily retreat schedules are a very good overview of a retreat.
Parish poster with brochure pocket for Daily Order and Registration Cards. Space for retreat date, Parish Captain’s name and phone number. Every Parish should have one.
Blank Registration Forms. Sign up your First Timer on the spot.
White House “Peace” Note cards
02/2011 Page 11
ANNOUNCEMENTS AND LETTERS
Sample Parish bulletin announcement (or other organizations).
Ready for more in life? Searching for a greater depth in life? Gather with other searchers and seekers on a White House Retreat, the Jesuit retreat house overlooking the Mississippi River.
BEGINS at 6:00 P.M. on Thursday,
ENDS at 6:00 P.M. on Sunday, The Lord invites each person He loves to “come aside and rest a while.” To join our group call me (name) at (phone #) .
********** Additional sample Parish bulletin announcements.
FIRST CALL - RETREAT FOR MEN This is our FIRST CALL for men of our Parish to make our ANNUAL RETREAT at White House Retreat. A beautiful facility overlooking the Mississippi River in south Saint Louis County. Our retreat begins on (day and date) . All men of the parish are invited. Don’t miss out this year in the spiritual and physical renewal that benefits every man who makes a retreat. For your reservation call (name) at (phone #) .
*********SECOND CALL – RETREAT FOR MENJoin the men of our Parish signing up for the ANNUAL RETREAT at White House Retreat starting (date) . Ask any man who has ever made a retreat at White House and he will volunteer that NEVER HAS HE BEEN MORE AT PEACE WITH HIS SOUL AND HIS GOD. A retreat once a year is a vital necessity these days. Call for your reservation NOW – (name) at (phone #) .
**********MEN’S RETREAT – LAST REMINDER:We still have room for several men in the ANNUAL RETREAT at White House, beginning at (time) on (date) and ending at (time) on (date) ___________ How long since you’ve enjoyed the benefits of a SPIRITUAL CHECK-UP? The cost is only what you make it and the dividends are highly rewarding. Reserve your place NOW! Call (name) at (phone) today.
**********JOIN YOUR FRIENDS!They’re taking off (day) , (date) for our annual parish men’s retreat at White House Retreat in south Saint Louis County – high on the bluffs overlooking the Mississippi River. It’ll be a very relaxing time of peace and quiet, good rest, good food and inspiring talks to bring you closer to Christ. You’ll come away with a new perspective on your life and a wonderful inner peace to face problems with new courage. Come along! For your reservation call today (name) at (phone) _________.
02/2011 Page 12
WEEKEND DAILY ORDER
01/2010 Page 13
WEEKDAY DAILY ORDER
01/2010 Page 14
THE REGISTRATION FORM
PLEASE REGISTER ME FOR THE WHITE HOUSE RETREAT BEGINNING: ( ) MONDAY ( ) THURSDAY ( ) OTHER RETREAT DATEPREFER : ( ) NON-SMOKING ( ) SMOKING ROOM, IF AVAILABLE
WITH WHOM ARE YOU REGISTERING (NAME OF GROUP/CAPTAIN, PARISH, INDIVIDUAL, OR COMING ON YOUR OWN)
NAME (print) LAST FULL FIRST NAME MIDDLE Sr., Jr., MD, ETC. Rev, Dcn, Dr, ETC.
NICKNAME/CALLED BY DATE OF BIRTH
MAILING ADDRESS (INDICATE STREET, AVENUE, BOULEVARD, DRIVE, LANE, ROAD, ETC.) (APT #)
CITY STATE ZIP - IS YOUR MAILING ADDRESS FOR ( ) HOME OR ( ) COMPANY
HOME PHONE ( ) CELL PHONE ( )
COMPANY/DAYTIME PHONE ( ) EXT. WHICH PHONE DO YOU PREFER WE USE: ( )HOME ( ) COMPANY ( ) CELL
HOME E-MAIL COMPANY E-MAIL WHICH E-MAIL DO YOU PREFER WE USE: ( )HOME ( ) COMPANY
COMPANY NAME
RELIGION PARISH/CHURCH YOU ATTEND
FIRST ADULT PREACHED RETREAT AT WHITE HOUSE? (High School/Day Of Prayer N/A) ( ) YES ( ) NO Last Retreat if appropriate
COMMENTS, SPECIAL NEEDS
PERSONAL SIGNATURE AS SPACE IS AVAILABLE, YOUR REGISTRATION WILL BE CONFIRMED BY THIS OFFICE
Mail to: White House Retreat Office, 7400 Christopher Drive, Saint Louis, MO 63129 or call 314-533-8903 or 800-643-1003
01/2010 Page 15
A CAPTAIN’S ADMINISTRATIVE ROLE
One of the most important tasks of the Captain and Co-Captains is to attend the annual Captains’ Meeting, which is scheduled about 45 days before the beginning of your recruiting quarter.
This is a very important meeting and your attendance is critical to the success of your retreat.
Your Quarterly Facilitator and Monthly Expeditor who conduct this meeting will discuss registration procedures and other strategic issues important to White House Retreat.
The actual Reservation and Registration process begins when you receive your Captains’ meeting notice approximately 4 weeks before the meeting.
01/2010 Page 16
THE RECRUITING TIMETABLE
Six months before your retreat
Send out reminder to your retreatants with dates of this year’s retreat. Remind your retreatants of Father Burshek’s “Each One Reach One”
recruiting challenge.
Three months before your retreat
Start calling your retreatants to confirm attendance.
One month before your retreat
As many reservations as possible are due. Office begins mailing Confirmation Cards.
Third Monday before your retreat
Call the Office to check your registrations. At this time you can learn if there is still space available on the retreat to
register additional guests.
Ten Days before your retreat
Call each retreatant and confirm that he has received his confirmation notice. If he has not, call the office immediately. Ask if transportation is needed and make arrangements if necessary.
The Office
Keep the Office informed of any cancellations up to and including the day of your retreat so that those on the waiting list may have an opportunity to attend.
COMMUNICATION IS THE KEY TO KEEPING EVERYONE INFORMED!
01/2010 Page 17
WHITE HOUSE RETREAT RECRUITING TIMELINESAMPLE
01/2010 Page 18
REGISTRATION PROCEDURES
Captain’s Quarterly Meetings:
A letter notifying you of the time and location for your meeting will be sent to you approximately one month prior to the meeting.
If your Retreat occurs during the first month of each quarter, you will receive a copy of your Group’s Response List and roster with the meeting notification letter to help you get started on recruiting for your retreat.
At the meeting you will receive a RESPONSE LIST and a ROSTER that includes names, addresses, phone numbers, email addresses, etc., for those Retreatants who have attended a retreat with your group within the past 5 years. BLANK REGISTRATION FORMS for new Retreatants will be included in your packets.
Your Group’s ALLOTMENT and the DATES OF YOUR RETREAT are included on the Response List. Please check this information before you contact your guests.
You can then divide the Response List and Guest Roster for your Group between your Co-Captains to help you make phone contact with those Retreatants who will be returning for the upcoming retreat. By sharing the responsibility of contacting all the guests with your Co-Captains, you will be able to manage the task more easily and achieve better attendance for your Group.
CONFIRMATIONS are mailed one month prior to the Retreat date, so please submit as many registrations as possible one month prior to your retreat event. Additional registrations can be given to the office later as you receive them.
01/2010 Page 19
FOR YOUR CONVENIENCE WE ARE OFFERING SEVERAL WAYS FOR REGISTERING RETREATANTS.
Registering Existing Group Members:
Response List: Mark “Yes” or “No” on the Response List, note any members you wish to remove, and make any changes to the contact information.
Mail: Mail a copy of your lists to the White House office at 7400 Christopher Drive, St. Louis, MO 63129.
Fax: Fax a copy of the lists to the office at 314-533-8428, Scan and email: If you have a scanner, you can scan copies of the lists and Registration Forms to
[email protected] . You can also type a list of names of returning Retreatants to the email address, including any changes in contact information.
Phone: Call your list into the office at 314-533-8903 or 1-800-643-1003. The office has a copy of each of your Response Lists. Please mail, fax or scan new Registration Forms to the office.
Web Registrations: You may also register your guests by using the Web Registration Form on our website at www.whretreat.org . The office will copy you on the email reply to the guest, so please include your guest’s email address on the form and make sure the office has your current email address. You may also have your guests register themselves using the web registration form.
Registering First-Time Retreatants:Included in your packets you will find blank Registration Forms.
Please try to have First Time Retreatants fill out the cards themselves to insure accurate information.
NOTE: In order to be in compliance with the USCCB Child Protection Charter, White House needs to verify that all Retreatants are over the age of 18. Please try to make sure that your new guests include their date of birth on the Registration Form.
Try to have the guests sign their own Registration Form as this adds to his personal acceptance and commitment to attend the retreat.
Please let the office know of any special dietary or handicapped needs. White House will do its best to accommodate special needs; however, please keep in mind that there are only two handicapped rooms and that White House is not equipped to handle high level medical needs.
Please mail, fax or email Registration Forms to the office. The office works with a small staff and is not equipped to take new Registration Forms over the phone.
PLEASE LET THE OFFICE KNOW IF YOU WOULD LIKE INDIVIDUAL REGISTRATION FORMS FOR EACH OF YOUR RETREATANTS.
Wait List and Cancellations:
01/2010 Page 20
If you find that your group will exceed your allotment, please contact the office to see if there will be room for additional guests. Your extra guests may have to be placed on a Wait List.
Out of courtesy to those on the Wait List, please advise the office of any cancellations as soon as possible so those on the Wait List may have an opportunity to attend.
Please ask your guests to notify you promptly if they find they will not be able to attend, so that the office may offer their room to those on the Wait List.
Next Year’s Allotment:
On the last day of your retreat, you will meet with the other group Captains to discuss your allotment for the following year.
Allotments should be adjusted according to the needs of all the groups. If your group is not growing or cannot fill the current allotment, we ask that you be willing to offer some of those spots up to other groups who are growing.
We also ask that the office be given a small allotment to accommodate those who for some reason need to attend on their own or at a different time than on their group’s retreat event.
TTHEHE W WHITEHITE H HOUSEOUSE R RETREATETREAT E EXPERIENCEXPERIENCE
01/2010 Page 21
HOW CAPTAINS CAN SHARE THE EXPERIENCE
It is through the efforts of Captains and group members that new retreatants continue to come to White House Retreat. First-Timers are the life blood of any retreat group and each group member should not only seek them but care for them, pray for them, and help to make sure they feel welcome and at home.
Many first-time retreatants come to White House Retreat with a bit of anxiety and some come carrying very heavy burdens. Others come because it is a family tradition that they are happy to join in, or because close friends have invited them to join them and told them about the spiritual benefits they have received, and the new retreatant is eager to participate.
No matter what reason brings a First-Timer to White House Retreat the role of Captains in making them welcome and setting a good example is crucial. Men who have been coming for years “know the ropes” and may forget that everything is new to First-Timers, e.g., they do not know about picking a place to sit in chapel or in the dining room.
The opening meal can provide a good opportunity to make a First-Timer feel at home. A Captain can try to make sure that his First-Timers are not left to fend for themselves when they enter the dining room. If the Captain can help seat them with other welcoming retreatants he goes a long way to helping the First-Timer feel at home. In a large group a Captain can ask the assistance of other veteran retreatants to help a First-Timer by personally inviting him to sit with them.
Throughout the retreat First-Timers watch the other retreatants, especially their Captains, for an example of how to make a successful retreat. The Captain’s own attention to promptness and silence and a prayerful and reflective attitude can be a huge help in providing a prayerful experience for the first-time retreatant as well as for others in his group.
Many do come to White House Retreat anxious and burdened and your invitation to them to make a retreat has the potential to be a life changing experience for them. Pray for all of your fellow retreatants, but especially pray for the men who have come for the first time. Your efforts have brought them and the retreat is a good opportunity to commend them to the Lord. THANKS!
PRE-RETREAT NOTIFICATION TO FIRST TIME RETREATANT
NOTE: The information on pages 23 – 27 is sent to First-Timers and those who have not made a retreat for 4 or 5years with their confirmation notices.
Helpful Information About Your Retreat
01/2010 Page 22
Communing with the Lord requires a measure of solitude and stillness and preserves the climate of prayer that is a fundamental part of the White House Retreat experience; therefore, your retreat is a silent retreat. Each retreatant makes himself totally available to the Lord and refrains from all conversation with fellow retreatants (except during the optional Fellowship Period following dinner in the evening).
The directions to White House are on the map on your confirmation card.When you get to the main entrance of White House please follow these directions:
Take your bags to the registration area of Snyder Hall. You will receive your room assignment, Daily Schedule, prayer book, Chapel card, name tag, etc.
Take your bags to your room, then move your car to the lower parking lot. Please let us know if you require assistance walking up the hill from the parking lot.
The Jesuits give first time visitors an orientation after the first meal to make you feel at home. They will answer any questions you might have.
Please be prompt to all conferences and meals. Refer to your Daily Order for all scheduled events during your retreat.
Conferences, Scripture services and Mass are held in the chapel.
01/2010 Page 23
Meals are served in Monaghan Hall Dining Room.
Leader #1 is in Room 200 of Snyder Hall, Leader #2 is in Room 133 of Snyder Hall and Leader #3 is in Room 20 of Chiuminatto Hall. If you need something for your room or are having a problem, please contact one of these Leaders. They will be happy to help you with any of your needs.
Please, no electronic devices, i.e., radios, laptops, or anything that might distract you or a fellow retreatant. Cell phones should be left off except for an emergency. In the event of an emergency telephones are available in all the Leader Rooms.
White House provides towels, bed linens and soap. With a very few exceptions, each person has a private room with lavatory/shower. There is a Bible in each room.
You'll want to be prepared for inclement weather -- walking between buildings as well as around the grounds. Bring walking shoes. Also bring your rosary and a pen/pencil to take notes.
Items you may have forgotten (comb, toothpaste, etc.) are available for purchase in the bookstore.
Dress is generally casual.
The wake-up bell rings 30 minutes before morning prayer. There are no clocks in the rooms, so you may wish to bring an alarm clock for your own personal use.
01/2010 Page 24
THE DEVOTIONAL EXERCISES
The Retreat Program is based on the Spiritual Exercises of St. Ignatius. The retreat includes a series of conferences, each leading to the one that follows. Each conference is followed by a period of personal prayer and reflection.
The following are the Devotional Exercises that are a very important part of The White House Retreat Experience.
Private prayer in Chapel, your room, or on the beautiful grounds. Rosary in common. The group gathers on the patio as scheduled (weather
permitting). Stations of the Cross may be made privately during any free time. Prayerful reading of Scriptures. Devotion to the Blessed Sacrament. Sacrament of Anointing The sacrament of Reconciliation is available for those who wish it.
01/2010 Page 25
MAP
01/2010 Page 26
DIRECTIONS TO WHITE HOUSE RETREAT
A:From I-55:from NORTHTake I-55 south to I-255 east to Chicago. Take Exit 2 at Telegraph Road. Turn right (south) and drive approximately 3 miles to Christopher Road.After passing Dierberg’s Plaza, which will be on the left, get in the left lane (not the center turn lane). When you pass Erb Road, the next signal is Christopher Road. Turn left. Drive approximately 2 miles to 7400 Christopher Drive. You will see signs for White House at a 90-degree turn to the right. Follow the signs to the Main Entrance, which is the first driveway on the left just beyond the turn.
from SOUTHTake I-55 North to Exit 193 Meramec Bottom Road. Turn RightDrive approximately 1 mile to Lemay Ferry Road. Continue straight 9now called Baumgartner Road) approximately 3 miles and keep right on Baumgartner Road.Drive approximately 1 mile to Telegraph RoadTurn right (south) on Telegraph Road and drive approximately 1 mile to Christopher Drive. When you pass Erb Road, the next signal is Christopher Road. Turn left. Drive approximately 2 miles to 7400 Christopher Drive. You will see signs for White House at a 90-degree turn to the right. Follow the signs to the Main Entrance, which is the first driveway on the left just beyond the turn.
B:From Illinois: From I-255 west: Cross the Jefferson Barracks Bridge over the Mississippi River. Take Exit 2 at Telegraph Road (Hwy 231). Turn left (south). Follow directions in A above.
From I-40/64 east into St. Louis: Take I-55 south, Exit at I-255 east to Chicago. Take Exit 2 at Telegraph Road. Follow directions as in A above.
C:If coming from the west on I-70:From I-70 east take I-270 south/ I-255 east to Chicago. Take Exit 2 at Telegraph Road. Follow directions as in A above.
E:If coming from west on I-40 or I-44:Exit at I-270 south/ I-255 east to Chicago. Take Exit 2 at Telegraph Road. Follow directions as in A above.
01/2010 Page 27
RRETREATETREAT L LEADERSEADERS D DUTIESUTIES
RETREAT LEADERS’ ROLE
On a rotating basis, the Captain and Co-Captains from each group will take the role of “Leaders #1, 2 and 3” for their retreat.
Leader #1, who is usually the Captain for the lead group, will reside in Room 200 on the second floor of Snyder Hall; Leader #2 will reside in Room 133 on the first floor of Snyder Hall; and Leader #3 will reside in Room 21 on the second floor of Chiuminatto Hall.
Each Leader will ring the wake up bell on the floor on which he is staying at rising each morning (30 minutes before morning prayers), and 15 minutes before the Rosary.
Each Leader will also be responsible for any emergencies that might occur with the men on his respective floor. There is a telephone and first aid supplies in each Leader room.
Leader #1will read a request for donations for the cost of the retreat at the closing service.
Leader #1 will also be responsible, with the assistance of Leaders #2 and #3, for completing the “Job Lists” on pages 30 and 31(for Weekend or Weekday retreats).
01/2010 Page 28
WEEKEND RETREAT JOB LISTYour retreat leaders will work with the Director to fill the various jobs on the retreat (i.e.: Chapel Bell ringer, prayer leader, etc) If you are able to line up volunteers prior to the retreat, this will make the opening of the retreat much easier.
Retreat #___________Date of Retreat ______________________________________
Leader #1 (Room 200)____________________________________________Leader #2 (Room 133)____________________________________________Leader #3 (Chiuminatto #20)________________________________________
If Leader 1, 2 and/or 3 is marked with a red X please assign and give the name(s) to the White House Retreat office at least 21 days in advance of the retreat (314-533-8903 or 1/800-643-1003) unless they were named at the Captains' meeting. If Leader 1 would prefer not to handle the program at the closing meal feel free to contact one of the other men who may enjoy handling the final program. Please let Father Burshek or one of the other Jesuits know.
If you are able to LINE-UP some or all of the VOLUNTEERS for jobs prior to the retreat it will make the opening of the retreat smoother and less time-consuming. At the opening of your retreat give those names to the Retreat Director or the Jesuit handling the orientation meeting.
_____________________________________MAIN CHAPEL BELL & BUZZER
_____________________________________CHAPEL HOST (SACRISTAN)
_____________________________________TAPE PLAYER AT ORGAN
_____________________________________PRAYER LEADER (DINING ROOM/CHAPEL)
_____________________________________SERVER FOR ALL MASSES AND BENEDICTIONS
_____________________________________ADDITIONAL SERVER FOR BENEDICTION ONLY
LECTORS: SCRIPTURE AND MASSFRI
SAT
SUN
MINISTERS OF THE CUP
FRI
SAT
SUN
ROSARY LEADERS
01/2010 Page 29
WEEKDAY RETREAT JOB LISTYour retreat leaders will work with the Director to fill the various jobs on the retreat (i.e.: Chapel Bell ringer, prayer leader, etc) If you are able to line up volunteers prior to the retreat, this will make the opening of the retreat much easier.
Retreat #___________Date of Retreat ______________________________________Leader #1 (Room 200)____________________________________________Leader #2 (Room 133)____________________________________________Leader #3 (Chiuminatto #20)________________________________________
If Leader 1, 2 and/or 3 is marked with a red X please assign and give the name(s) to the White House Retreat office at least 21 days in advance of the retreat (314-533-8903 or 1/800-643-1003) unless they were named at the Captains' meeting. If Leader 1 would prefer not to handle the program at the closing meal feel free to contact one of the other men who may enjoy handling the final program. Please let Father Burshek or one of the other Jesuits know.
If you are able to LINE-UP some or all of the VOLUNTEERS for jobs prior to the retreat it will make the opening of the retreat smoother and less time-consuming. At the opening of your retreat give those names to the Retreat Director or the Jesuit handling the orientation meeting.
_____________________________________MAIN CHAPEL BELL & BUZZER
_____________________________________CHAPEL HOST (SACRISTAN)
_____________________________________TAPE PLAYER AT ORGAN
_____________________________________PRAYER LEADER (DINING ROOM/CHAPEL)
_____________________________________SERVER FOR ALL MASSES AND BENEDICTIONS
_____________________________________ADDITIONAL SERVER FOR BENEDICTION ONLY
LECTORS: SCRIPTURE AND MASSMON TUE WED THU
MINISTERS OF THE CUPMON TUE WED THU
ROSARY LEADERS
01/2010 Page 30
CCHIEFHIEF E EXPEDITORXPEDITOR, , QUARTERLYQUARTERLY F FACILITATORSACILITATORS, , ANDAND M MONTHLYONTHLY E EXPEDITORSXPEDITORS D DUTIESUTIES
ROLE OF THE CHIEF EXPEDITOR
Meet and coordinate all activity with the Board of Trustees of White House Retreat and obtain approval from the Board on any and all changes regarding recruiting and its policies.
Oversee all recruiting for White House Retreat under the guidance of the Director.
Work directly with all facilitators to promote White House Retreat and correspond all policy changes set by the Board and/or the Director.
ROLE OF THE QUARTERLY FACILITATOR
01/2010 Page 31
Assist the Chief Expeditor & White House Retreat Director with....
Special Projects
Special Eventso Communion Breakfasto Recruiting Conferences & Meetings
Work with Captains to find other sources to identify target markets for new recruits
Work with White House Office Staff on special projectso Develop & Document informal succession plano Recruit new facilitators
Assist Other Facilitators
Develop Facilitator and Monthly Expeditor Timelines & Contact Plans
Maintain and Encourage Contact with Monthly Expeditors (Track Contacts)
Analyze Retreat Allotments and Results – To Identify Trends and Develop Action Plans
Recruit and Train Monthly Expeditors and Captains
Assist Monthly Expeditor Teams
Meet With Monthly Expeditors to Collaborate and Develop Joint Goals
Track Progress and Modify or Revise Goals as Appropriate
Develop Joint Goals with Captains
01/2010 Page 32
THE ROLE OF THE MONTHLY EXPEDITOR
The primary role of the Expeditor is to work closely with the Captains and Co-Captains in recruiting new retreatants.
In addition, Expeditors need to maintain periodic communication with the White House Office in order to confirm the number of retreatants compared to a Captain’s retreat allotment. Approximately 20% of your Captains’ confirmed retreatants are likely to cancel their attendance prior to the retreat. Keeping in touch with your Captains and the office will help in determining what additional recruiting will be needed by your Captains. Your Captains’ retreat allotments are based upon realistic goals that you set with your Captains. It is with Expeditors, Captains, and the White House office all working together that you can make your retreats a “full house” success.
One of the most helpful tasks of the Expeditor is to meet with your Captains andCo-Captains sometime after the retreat; say within six months. At this informal meeting you can review your Captains’ previous year’s attendance and discuss how recruiting efforts are going. Remember, this meeting and the annual Captains’ meeting are the only required meetings of the year; a small amount of time when compared to the rich rewards of your efforts.
At the Meeting with Your Captains
The following are key points to focus on at the meeting with your Captains.
Discuss the Captain’s retreat allotment needs and try to decide upon an approximate number. Advise the office of the suggested allotments.
Review the importance of Captains communicating with their Expeditor, the other Captains in your retreat, and the Retreat office.
If you don’t know all of your Captains, introduce yourself. It is important to build a personal relationship with your Captains and Co-Captains.
Review some of the “most important” responsibilities of being a Captain or Co-Captain.
Have the Captains/Co-Captains share new ideas on recruiting and what works and what doesn’t work.
Review some of their “most important” administrative duties.
01/2010 Page 33
Stress the importance of communicating with you, their retreatants, and the office.
Show appreciation to the Captains and Co-Captains for their work and congratulate those who made a “significant” contribution to their recruiting or administrative duties.
Following the meeting, contact the Captains and Co-Captains who could not attend the meeting. Review the above topics covered in the meeting and verify his role as a Captain or Co-Captain.
Following Your Captains’ Retreats
Review with the Captains their results and give them a sincere word of “Thanks” for their efforts.
Other Responsibilities
Encourage your Captains and Co-Captains to attend all of the following White House events:
Spring Mass and Breakfast
Captains’ Cookout (Late spring)
Annual Captains’ Meeting
Recruiter' Conferences
01/2010 Page 34
