Video Conference on preparatory works pertaining to

State ReorganisationBy

Engineer-in-Chief (AW)Irrigation & CAD Dept

Government of Andhra Pradesh

4th March 2014, 11 AM

Important points in MoM held by Chief Secretary with all secretaries of all departments

on AP Reorganisation Bill 20141: Files Inventory and Care2: Employees Data4(1): Buildings in Hyderabad and properties

across state4(5): Apportionment of Assets and Liabilities –

Contracts

Important points in MoM held by Chief Secretary with all secretaries of all departments

on AP Reorganisation Bill 20144(7) : Employee Allocation4(9) : Irrigation – Krishna and Godavari

Management boards4(13): Services4(14): Court cases and Laws5 : Departmental Restructuring & Reforms

1. Files Inventory & Care• Full list of files in each office• All files including note file shall be properly page numbered

as per established office procedure • All important papers must be parts of current file• No loose papers hanging in the files• All important files, e.g. those involving land/assets,

liabilities, finance and other critical matters shall be photocopied: one for archives, one copy for Office and one copy for section

• List of files shall should be computerised after categersitation (e.g. Land related, personnel, investment and scheme, Gos/Guidelines, Court Cases etc.,) using the following format

Format for list of filesName of the Department Category of File

S.No File No. Subject Matter

Name of the officers dealing with the file

Current stage of action in the file

remarks

(1) (2) (3) (4) (5) (6)

1

2

3

4

..

...

...

2. Employees data• Basic details of all employees (regular, work-charged,

NMR, contract, out sourced etc.,) submitted by all DDOs to HRMS of Finance department.

• This information is to be verified by all for accuracy• In any discrepancy should be corrected immediately so

that all personal records are corrected up to date.• All Departments to have complete information about

each category of employee.• The names of every individual paid directly or

indirectly from Government budget for the last 6 months shall be in the computerised list.

4(1): Buildings in Hyderabad and properties across state

• List of Buildings and Properties located – within GHMC, – out side GHMC in the state– Out side State

4(5): Apportionment of Assets and Liabilities – Contracts

• List of contracts to be apportioned• Irrigation Dept to coordinate

4(7) : Employee Allocation

• The employees of local, district, zonal, multi-zonal cadres which fall entirely in one of successor states are deemed to be allotted to that successor state

• The rest of the employees would be allocated based on their options and other guidelines that would be evolved by the advisory committee to be appointed by the Central Government.

Pensions

• Service books of retired employees AE/AEE and above to be handed over to the O/o ENC(AW) by special messenger by 6th March 2014

• All pension related files to be processed immediately.

4(9) : Irrigation – Krishna and Godavari Management boards

• Workout operational guidelines, staffing pattern, budgets, office locations, procedural protocols,

• Study similar boards elsewhere in the country to understand the intricacies of functioning.

4(13): Services

• Issues related to – appointment, – seniority lists,– holding DPCs, – declaration of probation, – pending employee association issues, – preperation of service rules and codes

4(14): Court cases and Laws

• List of cases in – Supreme court,– High Court– APAT Where Government of AP is party should be

prepared

5 : Departmental Restructuring & Reforms

• Structure and staffing of practically all departments will need to change when two states come into existence

• Some of outfits which have lost relevance to be closed or merged with other