VICTORIAN

GUIDE & SCOUT

SAILING CENTRE

15TH ANNUAL REPORT

1994 - 1995

OFFICE BEARERS

Mrs H Barton State Commissioner Girl Guides Association of Victoria

Miss J D Johnstone State Executive Officer Girl Guides Association of Victoria

Mr J Ravenhall Chief Commissioner The Scout Association of Australia Victorian Branch

Mr D Ellis Executive Director The Scout Association of Australia Victorian Branch

COMMITTEE OF MANAGEMENT

Chairman: Mr R Payne (S)

Deputy Chairperson Mrs D Davies (G)

Secretary Mrs J Fox (S)

Treasurer Mrs J McGowan (S)

Members Mr B Draper (S)

Mrs I Lister (G)

Mr P Jones (S)

Mr T Kilburn (S)

Mrs V McKerihan (G)

Mr P Peeler (S)

Mr R Pennington (G)

Ms H Reid (G)

Mr E A Swinton (S)

EX-OFFICIO MEMBERS

Minute Secretary Mrs K Johnson (S)

Auditor Mr F J Buckley

Coxswains Roster Mrs K Tie (S)

Co-ordinator

AUSTRA.LIA

Victorian Guide & Scout Sailing Centre SANDRINGHAM

GIRL GUIDES ASSOCIATION OF VICTORIA - 20 Russell Street, Melbourne, 3000 Ph. 654-7911 THE SCOUT ASSOCIATION OF AUSTRALIA (Victorian Branch) 48 -50 Barry Street, Carlton, 3052 Ph. 349-2500

MINUTES OF THE 14TH ANNUAL GENERAL MEETING HELD AT SANDRINGHAM ON SUNDAY, 2ND OCTOBER, 1994

1. ATTENDANCE: (As per sign in register) Russell Payne (Chairman), Craig Mannix, Tom Kilburn, Dale Davies, Peter Jones, Helen Reid, Isobel Lister, John Respini, Carolyn Maggs, Nancie Flegg, Andrew McCowan, Sandy Dingwall, Paul Peeler, Alister McGowan, Bryce Tie, Duncan McCowan, Simon McCowan, Peter Tie, Travis Miller, Marie Stubbs, Sr.Catherine Lacey, Norma Burkitt, Ted Burkitt, Shirley Smith, Jim Smith, Coral Park, Alston Park, Evelyn Rasti, Kath Hunter, Don James, Lorna Jones, Helen Heath,(City of Sandringham Division Commissioner, Heather Barton, Angus McCowan, Gauran Crupto, Jessie Handoll, Cyril Handoll, Ralph Arndt, Marie Ronald, Gary Chambers, Rod Grummitt, Bob Argent, Anne Mitchell, Maureen Stanton, Charles Stanton, Jan McGowan, Stephanie Lockhart, Jean Mitchell, Sally Ravenhall,Trish Powell, John Ravenhall, Betty Carson,Fay Seward, Fay Wilkinson, Shirley Bean, Gail Maddox, Jennie Bowles, Alison Dingwall, Ken Grove, Claire Baker, Bronwyn Petterson, Anne Kirkwood, Suzanne Cameron, Rosemary Walhouse, Sarah Meagher, Irene Kerry, Fred Heber, Doris Spratling, Bob Spratling, Harry Beckwith, Murray Thompson (M.L.A. Sandringham), Mrs. Thompson.

Chairman Russell Payne opened the 14th Annual General Meeting at 10.30 a.m. and made welcome members of Scout and Guide Associations, friends and invited guests.

2. APOLOGIES: Joan Fox, John Fox, Betty Stillwell, Annette Swaffield, Phil Baxter, John Noke, Verna Surry, Jack Surry, Sue Seletto, Jill Johnstone, Lillian Beard, Jenny Mills, Julie McCulloch, Marg Bysouth, Syd Bysouth, Mark Birrell, Alma Brand, Geoff Connard, Neil Weatherill, Barbara Reynolds, Richard Hooper, Don Vines, Susie Finkelstein, Roger O'Hara, Shirley Reeves, Pat Webb, Elizabeth Adnams, Irene Heath, Joyce Morphett, Sybil Moyle, Richard Pennington, Kath Johnson, Bob Swinton, Cath Taylor, Keith Taylor, Kay Tie, Amanda Tie, Jeanette Tie, Gary Tie, Barbara Payne, Margaret Muirhead.

3. MINUTES OF THE 13TH ANNUAL GENERAL MEETING: Moved D.Davies/P.Peeler that the minutes of the 13th Annual General Meeting be received. Carried.

4. PRESENTATION AND ADOPTION OF THE 14TH ANNUAL REPORT: Mr. Russell Payne thanked all the volunteers who work tirelessly at the Centre, for the job they have done throughout the year, as listed in the Annual Report.

5. ANNUAL BALANCE SHEET AND STATEMENT OF ACCOUNTS: Mrs. Jan McGowan, Treasurer, presented the Statement of Income and Expenditure for the year ended 30th June, 1994, as detailed in the Annual Report.

Moved I.Lister/S.Dingwall that these reports be received. Carried.

Moved D.Davies/A.Park that these reports be adopted. Carried.

Moved F.Seward/S.Dingwall that Mr. Frank Buckley be appointed as Auditor for 1994/1995. Carried.

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MINUTES OF THE 14TH ANNUAL GENERAL MEETING (CONT)

6. MR. MURRAY THOMPSON, M.L.A. SANDRINGHAM: Mr. Thompson, on behalf of the Government of Victoria, thanked all the volunteers who give of their time and expertise. He also stated that Government funding may be available in the future for re-nourishment of the beach.

7. AUSTRALIAN YACHTING FEDERATION ACCREDITATION: Mr. Paul Peeler reported that the Victorian Guide and Scout Sailing Centre has been approved as an A.Y.F. Training Centre.

8. MRS. HEATHER BARTON, STATE COMMISSIONER, GIRL GUIDES ASSOCIATION OF VICTORIA: On behalf of the Girl Guides Association of Victoria, Mrs. Heather Barton thanked the Committee of Management and other volunteers for the efforts put in to keep the Centre functioning so successfully.

9. MR. JOHN RAVENHALL, CHIEF COMMISSIONER, SCOUT ASSOCIATION OF AUSTRALIA, VICTORIAN BRANCH: Mr. Ravenhall endorsed the remarks made by Mrs. Barton.

10. MEMORIAL TO MARY LACEY: Heather Barton spoke of the contribution Mary Lacey had made to Guiding and in particular to the Ship Shop at the Sailing Centre, over many years. John Ravenhall then presented to Sister Catherine Lacey, a framed and inscribed photograph of her mother, to be hung at the Centre. Sister Lacey accepted the memorial with thanks, on behalf of the Lacey family.

11. CLOSE OF MEETING: Chairman Russell Payne declared the 14th Annual General Meeting closed at 11.15 a.m. and extended an invitation to all present to participate in the Opening of the Season and the Blessing of the Fleet.

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CHAIRMAN'S REPORT

I have pleasure in presenting the 15th Annual Report of the Victorian Guide Scout Sailing Centre for the year to 30th June 1995.

Our opening event - The Blessing of the Fleet was a repeat of 1994 with strong winds and constant heavy rain. The Reverend Kim Cruikshank of St Stephens Anglican Church, Mount Waverley conducted the blessing in spite of adverse weather.

Our Centre has been favoured with several donations :-

A complete Mirror Yacht A Mirror Yacht in kit form. Through courtesy of Mercury Marine (Dandenong) and in particular the Rankin family - An inflatable rubber rescue craft together with two brand new Mercury outboard motors were gratefully received.

These donations were most acceptable, in fact the rescue craft was an ideal replacement for one of our aged existing rescue craft. A special thank you for these donations, in addition our ongoing supplier for fittings Ronstan Pty Ltd have been generous in our trading arrangements. THANK YOU!

Youth participation in our activities has been steady rather than spectacular, with preference for sailing, canoeing and paddle boards, with rowing boats almost out of favour.

In all of these activities "safety" is uppermost and is instilled into Leaders and youth prior to participation. In addition our rescue craft are fitted with two way radios and first aid kits.

Our Committee is well knit and most capable in their respective roles - but in accordance with appointment terms there have been some changes :-

Mrs Nancy Flegg - past chairman retired and resumed other Guide activities.

Miss Julie McCulloch - departed overseas earlier this year on an open ended air line ticket.

Mrs Val McKerihan joined our Committee initially for general duties.

Ms Carol Van Assche - for a number of years the Co-ordinator of our coxswains roster retired at the end of 1994.

Mrs Kay Tie - a warranted leader from 7th Oakleigh agreed to co-ordinate the coxswains. This changeover has proceeded smoothly.

To the outgoing members - a special thank you and to the new members I trust that your term on the Committee will be mutually beneficial.

Our Centre is indebted to the Sandringham City Council for their continued support.

At the time of last years Annual General Meeting we were advised that our Centre had been granted Accreditation with the Australian Yachting Federation. This was a significant step for our Centre and has acted as an effective springboard for our competent and effective training team.. Please refer detailed training comments later in this report.

The maintenance of our craft is an ongoing chore, particularly as some of our yachts are becoming aged and therefore more susceptible to damage. Despite these difficulties our " Wednesday Maintenance Team" under the guidance of Peter Jones usually provide a fa complement of craft for our week-end activities. A Special thank you.

Rather elaborate in detail I invite you to read the individual report of the various Committee members.

Each member of the Committee of Management is responsible for some part of the operation of the Centre.

Mrs Dale Davies Mr Bruce Draper Mrs Joan Fox Mrs Kath Johnson Mr Peter Jones Mr Tom Kilburn Mrs Isobel Lister Mrs Jan McGowan Mr Paul Peeler Mr Richard Pennington Ms Helen Reid Mr Bob Swinton Mrs Val McKerihan

Vic Chairman and Training Committee Liaison with Scout Branch Water Activities Secretarial duties / Scout Public Relations Minute Secretary / Scout Public Relations Senior Coxswain / Training and craft maintenance Building maintenance Booking office / Ship shop Treasurer / Grounds maintenance Training Training / First Aid Guide Public Relations Liaison / Sandringham Foreshore Committee General duties

In addition Mr Frank and Mrs Sybil Moyle, also Mr John McGowan have,continued with grounds maintenance. "THANKS"

Thanks are also due to Mr Frank Buckly for conducting audit duties in relation to our financial records.

The Committee recognises and thanks the many Leaders who bring their youth members to our Centre to experience water activities.

As my term of office concludes with this meeting I am most grateful to my fellow Committee Members for the support given and the privilege of working with them.

Russell Payne Chairman

TREASURERS REPORT

Once again our financial situation continues to be healthy, greatly due to the fact that numbers of our members visiting the Centre have increased over the past 12 months.

We were also very fortunate that the Guide Association kindly decided to donate the proceeds from Camp Bay Play to the Centre. We have decided to put these funds towards the upgrading of our training craft.

Moneys donated by the various Trefoil Guilds are greatly appreciated, and have been utilised in the purchase of new Life jackets, a continuing need with a Centre of our size and catering for so many young people.

We have also replaced our mobile radios with a new hand-held version, which is easier to manage, and will hopefully cut down on our high maintenance costs in this area.

Our review of equipment is ongoing, and we are currently negotiating for the purchase of 2 new training craft. We are also at present investigating the viability and cost of a new retaining wall at the rear of the buildings.

Costs in regard to buildings will increase in the near future, due to the need for replacement of spouting on the main building, and the deterioration of the roller door on the boat facility due to rust.

Once again I must compliment our diligent Booking Secretary, Mrs Isobel Lister, and our PR Representatives from both Associations. It is largely due to their efforts that we have increased the numbers attending the centre, and therefore have been able to maintain the financial ability to maintain and operate this wonderful facility.

Jan McGowan Treasurer.

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VICTORIAN GUIDE/SCOUT SAILING CENTRE STATEMENT OF INCOME & EXPENDITURE FOR THE PERIOD ENDED 30 JUNE, 1995.

INCOME

1?95

3086 Course Fees 2125

305 Casual Use 1109

1306 Interest Received 1981

183 Donations 500

13104 Open Days 15580 Grant - Guide Association 1435

17984 TOTAL INCOME 22730

LESS EXPENDITURE

2429 Repairs - Boats 2210 3273 Repairs - Buildings 2001 1044 Repairs - Other 899 247 Telephone 239

596 Electricity 306

414 Printing & Stationery 502

39 First Aid 62

397 Course Costs 400

3537 Insurance 6607

1610 Badges 1394

470 Rates 814

2536 Sundry Expenses - Open Days 1877

6916 Depreciation 7046

2000 Assets Written Off 510

25508 TOTAL EXPENDITURE 24867

(7524) SURPLUS (DEFICIT) FOR PERIOD (2137)

17984 22730

VICTORIAN GUIDE/SCOUT SAILING CENTRE FUNDS STATEMENT

FOR THE PERIOD ENDED 30th JUNE, 1995.

1994 $

INCOME

1995 $

9217 Bank at Start 8456

16059 Investment Account at Start 16504

20173 Investment SAA Vic.Branch at Start 20857

250 Petty Cash Advances at Start 250

3086 Course Fees 2125

Grant - Guide Association 1435

305 Casual Use 1109

1306 Interest Received 1981

183 Donations 500

13104 Open Days 15580

63683 TOTAL FUNDS AVAILABLE 68797

UTILISATION OF FUNDS

2429 Repairs - Boats 2210

3273 Repairs - Buildings 2001

1044 Repairs - Other 899

247 Telephone 239

596 Electricity 306

414 Printing & Stationery 502

39 First Aid 62

397 Course Costs 400

3537 Insurance 9607

1610 Badges 1394

470 Rates 814

2536 Sundry Expenses 1877

Acquisitions - Lifejackets 1097

120 - Filing Cabinet

195 - Klaxon

169 - Radios 712

540 - Trollies

Funds Statement for 1995 Continued...

VICTORIAN GUIDE/SCOUT SAILING CENTRE

BALANCE SHEET AS AT 30 JUNE 1995

1994 1995

ACCUMULATED FUNDS

58652 Accumulated Funds Opening Balance

(7524) Surplus (Deficit) for Period

51128 TOTAL ACCUMULATED FUNDS 48991

THESE ARE REPRESENTED BY -

47196 Fixed Assets - Boats

21968 Fixed Assets - Other

47196

23267

51128

(2137)

69164 70463

61103 Less Depreciation 68149

8061 NETT FIXED ASSETS 2314

ADD CURRENT ASSETS

8456 Bank 9874

16504 Investment Account 4592

20857 Investment SAA Vic. Branch 21961

- Term Deposit - ANZ Bank 10000

250 Petty Cash Advances 250

54128 TOTAL ASSETS 48991

LESS CURRENT LIABILITIES

3000 Insurance

51128

48991

AUDITORS REPORT

In my opinion, the foregoing financial statements give a true

and correct view of the financial affairs of the Victorian

Guide/Scout Sailing Centre as at 30th June, 1995.

F J BUCKLEY

Funds Statement for 1995 Continued

UTILISATION OF FUNDS (Continued)

8456 Bank at End 9874

16504 Investment Account at End 4592

20857 Investment SAA Vic. Branch at End 21961

250 Petty Cash Advances at End 250

Term Deposit - ANZ Bank 10000

63683 TOTAL FUNDS UTILISED 68797

BOOKINGS

In line with the past few years just over 3,000 Guide and Scout youth members attended the Centre on 28 arranged "Open Days" during the season to enjoy the thrill of sailing and the various beach activities available.

Two Guide units participated in on water activities for "Opening of the Season", and two One Day Introductions to Sailing Days were booked.

Three Regions days were held, and five units enjoyed evening canoeing during daylight saving months.

Gumnut Guide Leaders used the Centre for a State meeting, and afterwards took part in boating facilities.

Girl Guides Victoria Section Advisers, along with Scouting Branch Commissioners held their annual dinner and get together at the Centre on a week night during August.

An Officer of the Day Introductory Course was held, whilst two Country Districts, (one Scouting and one Guiding) came to Melbourne for weekend camps, and joined in Centre activities on a part time basis.

Camp Bay Play, with Nancy Flegg as Officer of the Day, (or Guider in charge) was held 15th-20th January 1995.

Thirty four very happy Guides aged between 9-12 slept at the Hampton Guide Hall for five nights, and spent five days in superb weather being instructed in all sailing skills.

Alternate arrangements were made in case the girls decided on a day away from the Centre, but such a request was never made. As a part-time staff member I was delighted to be involved in such a well organised successful camp.

Letters received from the girls parents afterwards testified the girls enjoyed all opportunities and challenges offered.

A happy staff and family day was held in February before the season began, and we agreed to open the Centre on a holiday weekend in March for a special Scout booking. This was a disappointing exercise as the initial request was for 120 participants, but dropped to 20 by the given date.

Two open days were cancelled due to inclement weather, but these bookings were absorbed on other days, with all parties happy to accept alternate dates.

As Booking Secretary I enjoy the opportunity to assist leaders book a day that is suitable to their Group, discussing the policy of Committee of a deposit at time of booking, followed by full payment one month prior to date booked. Necessary paperwork is then posted off to the Leader carrying full instructions, plus verification of numbers booked.

Unfortunately this policy is not always adhered to, with leaders failing to collect and forward fees prior to the chosen date.

It is my hope that in the coming season this problem can be rectified so that all commitments will be met for volunteers and participants alike

Isobel Lister.

P.R. SCOUTS - ANNUAL REPORT

1994/5 Scout report. G.S.S.C.

Joan Fox and Kathleen Johnson attended all New Leader Receptions. The follow up by Leaders has been encouraging.

Following the Victorian Gilwell Reunion in January, the mid year Gilwell Gathering was held in July at the Sailing Centre.

A very successful 1 week Bayplay organised by the G.S.A. was held in January 1995. We are looking forward to helping the G.S.A. in 1996. V.G.S.S.C. had a display at Sandown Expo, with thanks to S. Dingwall and E. Swinton.

K.M. Johnson.

SANDRINGHAM & DISTRICT FORESHORE COUNCIL

Over the past 12 years our membership on this body has helped us to represent our views on local matters to both the Sandringham City Council and Victorian Government agencies. The Victorian Government is proceeding with CABMAC... The Coastal and Bay Management Advisory Council... which will oversee control over all coasts and near-shore activities and some representation of the interest of recreational users on its various bodies has been accepted by the Minister. The SDFRC with its long history of such matters is taking the initiative in helping to form appropriate councils but does not foresee that its local role will diminish.

The current concern for the VGSSC is still the steady silting up of the Harbour, which necessitates operation of some activities from the new beach which is forming some 300 metres out from the existing beach. The area of the sandbank has spread significantly since 1989 and wind-blown sand dunes have almost obliterated the fence posts which were erected by the City Council.

Most of the sand/silt arose during the re-nourishment of the northern half of the Hampton Beach in 1988/9. After the construction of the groyne, sand was dredged from off Aspendale, then dumped into the sea off Hampton in order to "clean" it before it was pumped up onto the new beach. The result was that the finer silt was washed into the Sandringham Harbour.

After long delays the southern beach is now about to be re-nourished by the same process. I have drawn the attention of the PMA to the potential problem and also repeated our request to dredge some of the sand/silt from the harbour to form at least the base of the new beach, which would then be covered by imported sand which would not be so mobile. Core samples have been taken to assess whether this is feasible.

E.A. (Bob) Swinton.

V.S & G. SIC A.G,M. 1995

BUILDING AND MAINTENANCE REPORT.

Security remains a problem, particularly during "dead" times in regular Centre activity. I feel that, if current trends continue, an alarm system may have to be installed. Such equipment must be funded , as well as the paid labour recently agreed upon for sewerage and other skilled tasks. Increased use, although leading to extra wear and tear will, hopefully, gain more revenue and entice participants to volunteer as Centre helpers.

During the past year, inspection has revealed the need for regular washing of such gutters and spouting, together with protection of other metal parts subject to salt air and sand attack. A separate building maintenance team, similar to Peter's but somewhat younger, could help but would need at least one, resident locally, for ready call. Over recent months the above action has been approved, as well as ultimate replacement of spouting, etc. with "Colorbond" products and continuation with the "Search" cleaning contract.

We must thank John McGowan for his knowledgeable advise and practical help, not forgetting the regular "whipper-snipping" undertaken by his wife, Jan - who also wears the hat of V.G. & S.S/V. Treasurer. Much of the urgent maintenance, including fencing, locks and plumbing has been undertaken with the help of Peter Jones' Wednesday stalwarts, not to mention the continual dependence upon Peter's personal expertise. The prompt response to our request for scrub clearing along the back fence illustrates continued liaison with the local Council. Projected plans for railway sleeper lining of the rear earth-face should benefit that aspect - perhaps the only blot upon our fine property.

Tom Kilburn, MBE, RFD*, VRD*.

V.G. & S.C. Building and Maintenance Officer, June, 1995.

GROUNDS MAINTENANCE REPORT

Our small band of willing helpers has once again continued to maintain the grounds and surrounds of the centre.

It is a task which requires attention at least once a month, just to mow the lawns, trim the trees and edges, and keep the driveway clear.

We are fortunate to be able to liaise with the local Council Parks & Gardens Dept., and arrange for a clearway to be established outside the fence line. Many of the trees and shrubs were pushing against the fence, and overhanging the rear of our buildings.

We have continued to attend the centre twice a year to allow for access by the Fire Brigade, and to allow for testing of all fire equipment.

I am pleased to note that at last we may be able to look forward to large scale work on the terracing at the rear of the buildings.

My personal thanks to my Husband Frank, and to Jan McGowan for their capable assistance.

Sybil Moyle

BOAT MAINTENANCE

A generous offer of sponsorship from Marine Power International Pty. Ltd., has given us an inflatable boat, suitable for use on our training courses and two new Marina outboard motors. We have also been able to trade in two old motors with J V Marine, who do our service work for a new small Marina outboard.

We were fortunate this year in being given a part constructed kit for a Mirror Sailing Dinghy, and another Mirror requiring some repair. Construction from the kit has been completed, and the other Mirror refurbished by out Boat Maintenance Team, giving us two new craft to add to our Training Fleet. Ronston have continued their sponsorship and supplied us with fittings for the Nifirrors.

In addition to the above our Boat Maintenance Team have been busy throughout the year, dealing with the steady stream of breakages, leaks etc. that go with the normal wear and tear associated with boats.

With the introduction of the Paddle Boards, we have decided to phase out rowing on open days. This has enabled us to retire four small fibre glass Dinghies which were becoming a problem to maintain in a seaworthy condition.

Our very sincere thanks go to the members of the Boat Maintenance Team who turn up each month, ready to deal with whatever is necessary to keep our craft on the water. There is always a job for somebody irrespective of their skills. They are a happy group and would welcome anyone who would care to join the team.

Peter Jones.

TREFOIL SHIP SHOP

My thanks to the 18 Ladies and one Husband who willingly staff the Ship Shop at regular intervals.

During the season just over $2,500.00 was taken in across the counter sales. This amount would increase if Leaders reminded youngsters that pocket money is required to purchase available badges and souvenirs.

We do endeavour to have a variety of items reasonably priced carrying our logo.

This year we have included small purses and eye shades as new stock and are now investigating the possibility of postcards featuring our young people and volunteers enjoying all aspects of the Centre.

The funds raised are used wisely with purchasing necessary items to assist in safety and smooth workings, both on and off the water.

A mobile phone is now available, as well as extra tools.

We appreciate the new shelves put into the shop by our maintenance men, giving a greater display area.

Isobel Lister.