Vice President+

SecretaryOFFICER POSITIONS:

2012-2013 CDCKI Membership Development and Education

Committee

Duties & Responsibilities Preside at all meetings of the club

and board of officers in the absence of the president

Collect all monthly reports of committees and submit to secretary

Present a report on committee progress during board of officers meetings

Become familiar with all officer positions

VP

Recruit and retain members Conduct educational programs as

assigned by president Assist the president in any way he/she

sees fit Maintain files on club committees

that include things like work accomplished, members, projects, budgets, and timelines

Duties & ResponsibilitiesVP

What makes a Good Leader?

We will separate you in groups Draw what you consider a Good Leader

(Vice President and President) You need a speaker to present and

explain your drawing You have 10 Minutes

Maintain all records of:› Club membership› Club directory› Dues payment› Service hour totals› Committee activity › Meeting Attendance

Document club activity through board & general club meeting minutes

Complete and submit all Monthly Report Forms to the District

Submit club articles to The Capital Courier and Circle K Magazine

Forward all registration forms for club participation in District and International events

Actively correspond with the District Secretary/ Treasurer

Duties & ResponsibilitiesSEC.

What Counts as Service?

Service Hour = 60 Min of unpaid service Travel Time = Time spent in travel to a

service project Service Project Preparation Time = Time

spent coordinating a particular service project› Actual time planning the project› Coordinating a project w/community agency› Getting project supplies› Volunteer training

SEC.

What DOESN’T Count as Service?

Travel time that includes meals, social, overnight stops or going to an event that is not service based (Conferences/Conventions)

Any service projects not approved by club board

Service projects that are not opened up to entire membership

Administrative hours (time spent doing officer work, making copies)

SEC.

Why Report Service Hours? So we can measure growth and progress.

› We can see whether our total service hours are increasing or not and see if whether we need to work harder at increasing the service we do

› Also see if we are continuing to grow and improve as a club/district/organization from year to year, etc.

To motivate others to continue to do community service› We can promote healthy competitions/challenges which

encourage more members to get involved/join in the service as well as motivating already active members to further increase their service and involvement.

We see what a large impact we have on our communities, regions, and even the world!› We can use this to encourage people to join our

organization and become a part of our CKI family and it can help visualize the positive difference that each of us is a part of!

SEC.

Minutes

Before the Meeting: Type & Title of Meeting (CKI: Lend a

Helping Hand) Date Meeting Location List of club officers, committee chairs,

advisors, Kiwanians, other guests Note # of members/non members

SEC.

Minutes

During the Meeting: Make sure that you use bullets Make sure somebody not in the club

can understand the minutes Note start time Record time and exact wording when

motions are made/votes occur› Vice President Betty motions to fundraise

at Cici’s at 2:14PM.

SEC.

Minutes

After Meeting: Type minutes up (in Word) in a timely fashion Make sure minutes are typed and sent in less

than 2 days Send board meeting minutes to:

› Club board, Faculty and Kiwanis Advisors, Lieutenant Governor, District Secretary-Treasurer

Send membership meeting minutes to:› Membership, club board, Faculty and Kiwanis

Advisors, Lieutenant Governor, District Secretary-Treasurer

SEC.

To be Continued….!!