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  • VETERANS ORGANIZATION Qualifications, Requirements and

    Necessary Documentation

    This guide is to be used to assist organizations in completing an original application to conduct bingo.

    Submittal of information does not guarantee approval.

    Texas Administrative Code Rule §402.420

    10/2017

  • TABLE OF CONTENTS

    Definitions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1

    Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2

    A Guide for Veterans Organizations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3

    EXAMPLES of Bylaws/Constitution . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4

    Membership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7

    EXAMPLE of Affidavit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8

    Valid 501(c) Exemption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

    EXAMPLE of IRS Exemption Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

    EXAMPLE of IRS Letter of Determination . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

    EXAMPLE of Acceptable Group Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

    Distribution of Income . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

    Charter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

    Criminal Background Investigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

    Demonstration of Progress . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

    EXAMPLE of Letter of Appreciation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

    EXAMPLE of Newspaper Article & Support of Veteran Funerals . . . . . . . . . 18

    Organization’s Members as Operators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

    License Application Requirements, Section 2001.102 (a)(b)(c) . . . . . . . . . . . . . . 20

    EXAMPLE of Tax Clearance Letter for Reinstatement . . . . . . . . . . . . . . . . . 21

    EXAMPLE of Application for Reinstatement . . . . . . . . . . . . . . . . . . . . . . . . . 22

    Required Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

    Required Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

    Supplemental Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

    A Final-Quick Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

  • DEFINITIONS

    Bylaws are a standing set of rules governing the regulation of an organization’s internal affairs.

    A constitution is the set of fundamental principles according to which an organization is governed.

    Articles of Incorporation are documents that set forth the basic terms and purposes of an organization and are the official recognition by the Secretary of State.

    A Certificate of Formation is a document filed with the Texas Secretary of State, to create a nonprofit corporation under the provisions of the Texas business Organization Code (BOC).

    Nonprofit organization means an unincorporated association or a corporation that is incorporated or holds a certificate of authority under the Texas Non-Profit Corporation Act.

    The following chart provides the terms used by the Texas Non-Profit Corporation Act and the terms used to describe the same filing instrument under the BOC.

    TEXAS NON-PROFIT CORPORATION ACT TEXAS BUSINESS ORGANIZATIONS CODE

    ARTICLES OF INCORPORATION

    ARTICLES OF AMENDMENT

    RESTATED ARTICLES OF INCORPORATION

    ARTICLES OF CORRECTION

    ARTICLES OF DISSOLUTION

    ARTICLES OF MERGER

    ARTICLES OF CONSOLIDATION

    APPLICATION OF CERTIFICATE OF AUTHORITY

    CERTIFICATE OF FORMATION

    CERTIFICATE OF AMENDMENT

    RESTATED CERTIFICATE OF FORMATION

    CERTIFICATE OF CORRECTION

    CERTIFICATE OF TERMINATION

    CERTIFICATE OF MERGER

    CERTIFICATE OF MERGER

    APPLICATION FOR REGISTRATION

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  • INTRODUCTION

    To qualify under the VETERANS status (Bingo Enabling Act §2001.002 (27) (A) (B):

    Veterans organization means a nonprofit organization:

    Your organization has decided it wants to conduct bingo to fund a charitable purpose, and needs to be licensed to legally operate.

    Here are some questions to consider before your organization begins the process:

    1. Is your organization a nonprofit unincorporated association or corporation?

    2. Has your 501(c) been active for at least three years?

    3. Does your organization have a bona fide membership of veterans or

    dependents of veterans, of the United States armed forces?

    4. Has your organization been organized in the state of Texas for at least

    three years?

    5. Is bingo legal in the municipality, county, or justice precinct where your

    organization has its primary business office? If not, you may be able to

    play in an adjacent county where bingo is legal.

    If you answer “NO” to any of these questions, you are not currently qualified for a license to conduct charitable bingo.

    If you answer “YES” to all of the questions, proceed with your application and utilize this guide to assist you in the process.

    2

    (A) whose members are veterans or dependents of veterans of the armed services of the United States.

    (B) that is chartered by the United States Congress and organized to advance the interests of veterans or active duty personnel of the armed forces of the United States and their dependents.

  • A GUIDE FOR VETERANS ORGANIZATIONS

    The applicant must be organized to advance the interest of veterans or active duty personnel of the U.S. armed forces and their dependents.

    The applicant must be an unincorporated association or corporation, and must be organized to perform and engage in charitable work.

    What is needed:

    A signed copy of the applicant organization’s organizing instruments, including any bylaws, constitution, charter and articles of incorporation.

    The name of the applicant organization must match the name of the organization on the organizing instruments.

    Submit the following:

    ❏ Signed copy of the organization’s organizing instruments, including any bylaws, constitution, charter and articles of incorporation.

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  • EXAMPLES of Bylaws/Constitution Bylaws

    XXXX Veterans XXXX

    The undersigned incorporator(s) is an (are) individual(s) 18 years of age or older and adopt the following articles of incorporation to form a nonprofit corporation.

    Article I. Name and Purpose.

    Section 1. Name

    The name of the organization shall be XXXX Veterans XXXXX. It shall be a nonprofit organization incorporated under the laws of the State of Texas.

    Section 2. Purpose

    XXXX Veterans XXXXX is organized exclusively for ______ purposes.

    The purpose of this corporation is to promote:

    Article II. Membership.

    Section 1. Membership

    Membership shall consist of the board of directors selected from those individuals who advocate for XXXX Veterans and support the purpose statement in Article 1, section 2.

    Article III. Board of Directors.

    Section 1. Board role, size, and compensation

    Section 2. Terms

    Section 3. Meetings and Notice

    Section 4. Board Elections

    Section 5. Election Procedures

    Section 6. Quorum

    Section 7. Officers and Duties

    Section 8. Vacancies

    Section 9. Resignation, Termination and Absences

    Section 10. Special Meetings

    Article IV. Committees.

    Section 1. Committee Formation

    4

  • Article V. Director and Staff.

    Section 1. Executive Director

    Article VI. Nonprofit Status.

    Section 1.

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