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Version 1 (2003/05-RS)
CSI Submission Guide 1
ObjectiveTo successfully use the eMpower Ocean Export Application for CSI submissions to AMS for US bound shipments.
Table of Content:1. Internet Settings…………………………………………………………………………2. Diagram of Procedure………………………………………………………………..3. Check List……………………………………………………………………………………4. Accessing the Master bill of lading screen…………………………………5. Add details on the MBL screen ………………………………………………….6. Accessing the HBL Allocation screen………………………………………….7. Add details on the HBL screen……………………………………………………
• Container Allocation……………………………………………………………• Line Detail……………………………………………………………………………
8. Submission to US Customs…………………………………………………………9. Resubmission to US Customs…………………………………………………….10. Data Flow Diagram……………………………………………………………………..
This manual assumes:
• Application users are familiar with web browsers -- e.g. all drop-down keys contain additional information and all field names have help screens
• Users have knowledge of uTrac status codes• Users have knowledge of processing House bills and Master bills
Web Export Guide CSI Submission Guide (Ocean Export)
Page 2Page 3Page 4Page 6Page 7Page 10Page 11Page 12Page 13Page 14Page 17Page 18
Version 1 (2003/05-RS)
CSI Submission Guide 2
Make sure your Internet Browser is set to “check for newer versions every visit to the page”.
Click on Tools
Click on Internet Options
Click on Settings
Tick the Every visit to the page radio button
Click on OK on both screens to close and save settings
Internet Settings (Critical for this application)
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 3
Diagram of Procedure
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Index
MBL Screen1
HBL Screen2
Submit toCustoms5
Vessel & Voyage Details • Vessel Name• Vessel/Slot Operator• Last Foreign Port before US• First USA Port
Parties• Addresses - Shipper & Consignee• Bill of Lading• Package Type
Container Allocation3
Line Detail4
• Container Number• Seal Number• US Description Code
• Mark & Numbers• No of Pieces• Description of Goods• IMO Hazardous Code• Container Number
Can be done onMBL screen or
HBL Processing Screen
Version 1 (2003/05-RS)
CSI Submission Guide 4
Check List
Done
HBL Screen - page 10
Container Allocation - page 11
Line Detail - page 12
• Addresses of Consignee & Shipper - only the last 2 lines with content will be submitted; make sure that the city and country appear on those 2 lines
• Bill of Lading Type - if this is “Foreign Retained on Board” the 1st US Port & Port of Arrival must be the same
• Package Type – abbreviate to 5 characters
• Check “Consignee = Notify Party” block if there is a Letter of Credit
• Enter the Container Number
• Enter the Seal Number
• First USA Port of Arrival
• Last Foreign Port Before USA
• Vessel Name – must be on Lloyds Register
• Vessel / Slot Operator - with SCAC code
• Select correct US Description Code
• Marks & Numbers – may exceed 1 line
• No of Pieces – smallest package type
• Description of goods
• IMO Hazardous Code – only if hazardous goods
• Container Number
MBL Screen - page 6
Version 1 (2003/05-RS)
CSI Submission Guide 5
Check List - continue
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Index
• Any other changes, may be done and resubmitted via eMpower.
• Changes to the Vessel Name, Voyage Number, Port of Load or Port of Arrival may be corrected in eMpower
• Such changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v10 manual on Inzalo
• Tick / Untick HB’s to be submitted
• Can be done on HBL processing screen or MBL screen
• Check Addresses on Summary screen before finalizing submission
• No CHANGES to a HBL may be resubmitted while the US status is CS; only once the status has change to either UA (submission accepted) or UR (submission rejected), may changes to the HBL be submitted
Submission to Customs - page 13
Resubmission to Customs - page 16
Done
Version 1 (2003/05-RS)
CSI Submission Guide 6
• From the main menu select the Exports tab, then click MBL Ocean folder tab(CSI submissions are based on Vessel / Voyage details which are input via MBL processing, hence this menu option being the route to CSI submission via eMpower)• Enter the Load Reference number and click the Create/Update button• To search/display an existing MBL submitted to CSI, enter Load Reference number, status, country and US Customs Status; then click the Create/Update button
Click on Exports
Click on MBL Ocean
Enter the Load Reference number
Click on Create / Update
Access the Master Bill of Lading
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 7
• The Vessel Name, use the lookup function for a valid list of vessels that includes thecorrect Lloyds number and flag – if you change the vessel name, the system also takes out the ETD & ETA, which are mandatory fields• The Vessel Operator, which is the 2nd notified party• The Last Foreign Port before USA • The First US port of Arrival• Any CHANGES after a Submission to CSI via eMpower to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival must be done as adjustments via Tradegate 2000
The Vessel Name must existon the UTi Lloyds Register
The Vessel Operator must have a SCAC code or a slot operator (this is the 2ndary notified party that AMS will automatically notify that the shipment can be loaded)
Enter the Last Foreign Port before USA
Enter the First US PortOf Arrival
Make sure the ETD and ETA are present
MBL Processing Screen – On this screen the Vessel Particulars required for CSI are input – with NO trans-shipment (with trans-shipment on the next page)
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 8
• The Vessel 2 must now be a valid vessel that includes the correct Lloyds number and flag • The Vessel Operator 2 will be the 2nd notified party• The following items are now also mandatory:
Trans-ship ETA date; Voyage 2; Trans-ship Port• The Last Foreign Port before USA and First US Port of Arrival are required for Vessel (2)• Any CHANGES after a Submission to CSI via eMpower to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival must be done as adjustments via Tradegate 2000
The Vessel Name (2) must exist on the UTi Lloyds Register
Use the lookup function to select a valid Vessel Operator (2)
These Items are mandatory input: Trans-ship Port; Trans-ship ETA and Voyage (2)
The Last Foreign Port before USA and First US Port of Arrival are required for Vessel (2)
MBL Processing Screen – with trans-shipment
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 9
• Click HBL Processing tab to capture details on HB• The Browser will open up a second window on your task tool bar
Click on HBL Processing
A second window opens - click on the tab to open the HBL Allocation screen
HBL Processing
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 10
• All the HBL allocated to this MB will be listed • Click on the HB Number to take you to the HBL Processing screen, or• Enter the new HB number to be added
Click on a existingHB Number
HBL Allocation Screen
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Index
Enter a new HB Number to be added, then click on Create/Update Hbs
OR
Version 1 (2003/05-RS)
CSI Submission Guide 11
• On the Shipper Address and Consignee Address – only the last two lines with content will be submitted; make sure that the city and country appear on the two lines• All items marked with * are mandatory in uTRAC • Items marked with ** are mandatory for CSI submission• Bill of Lading Type defaults to “Regular Bill” – other types are available on the dropdown option • Enter the Package Type – abbreviate to 5 characters
Consignee Address should be changed as follows:
Shipper Address should be changed as follows:
Enter a Package Type for items on the shipment
If there is a Letter of Credit this field must be ticked; then the Notified Party will be submitted as the Consignee and the Consignee will be submitted as the Notify Party
Select the correct Bill of lading Type, if not a “Regular Bill”. If this is “Foreign Retained on Board” the 1st US Port & Port of Arrival must be the same
HBL Screen
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 12
• Click on the Containers folder tab to enter ocean container details• The following are mandatory fields: Container No; Seal No; US Desc Code • Click on Save to exit
Enter the Container No as on the HB
Enter the US Desc Code, use the dropdown option to select applicable code
Enter the Seal No, no punctuation or spaces allowed
Click on Save to exit
Container Allocation Screen
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 13
• Click on the Line Detail folder tab to enter the Line Details• The following are mandatory fields: Marks & Numbers; No of Pieces; Description; IMO Hazardous code; Container No • Click on Save to exit
Marks & Numbers:• The text may exceed one line • If the Marks & Numbers are the same for subsequent items a null input against an item will cause that the Marks & Numbers of the previous item will be inherited for that item
The No of Pieces related to the smallest package type
Enter the Description
Select the Container No – if there is only 1 container it will be auto deduced in the submission and input is not necessary
If Hazardous Goods – enter the IMO Hazardous Code
Click on Save to exit to HBL screen
Line Detail
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 14
• One can Submit to US customs from either the MBL Processing Screen or the HBL Allocation screen • When you click on the “Submit to Customs” button, eMpower will verify that all mandatory fields have been completed.
Click on Submit to US Customs on the MBL Processing screen or the HBL Allocation screen
Submit to Customs
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 15
• Once the system had validated all mandatory information, you will get a summary of the MBL with all the HBL’s allocated to that MBL• This is a final checkpoint to ensure that the addresses submitted to US Customs are correct - if not, click on cancel, and correct it on the HBL screen • All HBL’s for submission to US Customs must be checked• Click on “Submit” to finalize the submission
Click on Submit to finalize the submission
If the HBL Number has already been used in a UTi submission for another HBL, the number used for this submission will changed as indicated in red. This will be the number to reference in looking for this HBL on Import 2000, else the original HBL number is applicable.
Check HBL’s for Submission to Customs
Make sure the addresses of the Shipper and Consignee are correct, as this is what will be submitted to US Customs
Submit to US Customs
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 16
• The successful submission to CSI will be recorded with a CS – “submitted to customs” – in the shipment history of each HBL submitted• The AMS Acceptance will likewise be recorded with a UA – “accepted by customs” - in the shipment history of each HBL submitted • Rejections in a submission will be recorded as RED Remarks• No CHANGES to a HBL may be resubmitted while the US status is CS; only once the status has change to either UA (submission accepted) or UR (submission rejected), may changes to the HBL be submitted (excluding to the Vessel Name, Voyage Number, Port of Load/Trans-shipment Port or Port of Arrival)
US status will change to CS (submitted to customs), after successful submission.
Other US Customs Status Codes are• UA – AMS acceptance - Once accepted by AMS it will automatically change to UA; • UR - Rejected by Customs• PA - Held for Inspection• CC - Cleared by Customs
The HB number used for submission will be displayed in brackets on the HBL Processing Screen after successful submission
Successful Submission to US Customs
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 17
• Any other changes, except to Vessel Name, Voyage Number, Port of Load / Trans-shipment Port or Port of Arrival may be done and resubmitted via eMpower. • Changes to the Vessel Name, Voyage Number, Port of Load or Port of Arrival may be corrected in eMpower, but• Such changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v10 manual on Inzalo
A change to either the Vessel, Voyage, Port of Load /Trans-shipment Port or Port of Arrival will bring up this warning message - you will be allowed to correct it in eMpower, but the changes must be manually logged in the Tradegate 2000 system as adjustments - refer to the CSI v10 manual on Inzalo
Resubmission to US Customs
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Index
Version 1 (2003/05-RS)
CSI Submission Guide 18
1. An operator initiates the process by submitting an export housebill to US customs by using eMpower. A CS secondary status is entered on the housebill in question.2. UConnect detect that a CS status was entered and will start the process of extracting an EDI file to be transmitted to US customs.3. The EDI file produced by uConnect is then picked up and transferred to the VPN software for FCS by Amtrix.4. The VPN client uploads the EDI on the FCS Import 2000 system. If the upload fails the Import 2000 system will produce an error response file, which is transferred back to uTrac via the following steps:
Amtrix will map the error response back into a USI red remark message The red remark will be processed into uBase by uConnect and can be viewed from eMpower or uOp
5. If the EDI file was accepted by the Import 2000 system the Housebill will automatically get submitted to the AMS system Within a couple of hours the AMS system will response back to Import 2000 with a status code indicating whether thehousebill was accepted or rejected by AMS. The FCS Import 2000 system will transfer the AMS status code back to Amtrix via the VPN client software. Amtrix will map the AMS status into a USI message which are processed by uConnect into uBase as a secondary status representing AMS response, which can be viewed from eMpower or uOp. For more detail and tips on troubleshooting refer to the Manual created by Thinus Joubert on the CSI Tutorial page Inzalo
A Diagram of the Data Flow from eMpower to AMS
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Index
EDI data flow
Manual interaction with data
uBase(1)
uConnect(2)
Amtrix(3)
FCS/Import 2000
(4)
US Customs/AMS(5)
eMpower uConnectMonitoring
Tool
AmtrixMonitoring
tools
Import 2000Web
Front-end
Unix Prompt