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Verification course. ISFAA Winter Conference December 13, 2012. Today’s instructors. Sue Allmon, WGU Indiana Lori Love, UIndy. SYLLABUS Retrospective on 2012-2013 verification Spotlight on significant change Part I Updated guidance for 2012-2013 Prospective for 2013-2014 verification - PowerPoint PPT Presentation
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VERIFICATION COURSEISFAA Winter Conference December 13, 2012
TODAY’S INSTRUCTORSSue Allmon, WGU Indiana
Lori Love, UIndy
VERIFICATION
COU
RSE 2012
Guiding Principles
Federal Register
Dear Colleague Letters
Electronic Announcements
Program Integrity Questions & Answers
NASFAA News
SYLLABUS
Retrospective on 2012-2013 verification Spotlight on significant change Part I Updated guidance for 2012-2013
Prospective for 2013-2014 verification Spotlight on significant change Part II
Discussion board for 2013-2014 implementation
RETROSPECTIVE ON 2012-2013 VERIFICATIONGeneral requirements for selected applicants
VERIFIABLE DATA ELEMENTS 2012-2013 Household size Number in college Child support paid reported on FAFSA Receipt of food stamp benefits (SNAP) Certain information for tax filers
AGI U.S. tax paid Untaxed IRS Distributions Untaxed pensions Education credits IRA Deductions Tax-exempt interest
Income earned from work for nontax filers
NEW TO 2012-2013 SPOTLIGHT ON SIGNIFICANT CHANGE PART I
Child support paid
Food stamps (SNAP)
Signature of person paying support
Amount paid per recipient Name of each recipient
Signature (parent or independent student)
Received SNAP in 2010 or 2011
Data Element Acceptable Documentation
NEW TO 2012-2013 SPOTLIGHT ON SIGNIFICANT CHANGE PART I CONTINUED
Income of nontax filer Signed statement certifying not filed and not required to file for tax year
Sources and amounts of income earned
Copy of W2 for each source
Data Element Acceptable Documentation
SOU
RCE FOR VERIFYIN
G TAX IN
FO
REPORTED
Spotlight on significant change
Part I
Did you know? P-Q&A: May also accept as proof of tax filer data elements
• Record of Account Transcript
• Return Transcript for Taxpayer (RTFTP)
World of Tax Return Transcripts
Data elements for tax filer transferred by IRS Data Retrieval Tool (DRT) DRT used – unchanged transfer – 02
IRS Request Flag No additional tax information needed
Data elements for tax filer where DRT not used or information changed Must obtain tax return transcript May request by:
Online (www.irs.gov) Telephone request at 1-800-908-9946 Fax or mail form (4506T-EZ, 4506-T) In person (local tax center)
UPDATED VERIFICATION GUIDANCE 2012-2013Issue Guidance
8/21, 9/25, 11/2, Program Q & A
Limited circumstances – DRT & tax return not possible
• Signed copy of relevant 2011 IRS tax return
• Failed paper request – copy of IRS response, signed by tax filer
• Failed online request – signed copy of screen print from official IRS web page displaying request unsuccessful
• Completed, signed IRS Form 4506T-EZ or 4506-T with line 5 completed (school information)
UPDATED VERIFICATION GUIDANCE 2012-2013 CONTINUEDIssue Guidance
8/21, 9/25, 11/2, Program Q & A
Identity theft • If Form 14039 not available, may accept signed copy of tax return, copy of filed police report or signed identify theft statement
Amended returns • Signed copy of original tax return (or return transcript)
• Signed copy of Form 1040XForeign tax returns • Signed copy of foreign return(s)
or other information listing similar income tax information, converted into U.S. dollars
• Nontax foreign tax filer – signed statement certifying income/taxes paid.
UPDATED VERIFICATION GUIDANCE 2012-2013 CONTINUEDIssue Guidance
8/21, 9/25, 11/2, Program Q & A
U.S. Territory or Commonwealth tax returns
• Signed copy of applicable tax return (Puerto Rico, Guam, American Samoa, Commonwealth of Northern Mariana Islands)
• Signed copy of individual wage and tax statement for each employer along with signed statement listing all income and taxes for tax year (Republic of the Marshall Islands, Republic of Palau, Federated States of Micronesia—Freely Associated State.)
UPDATED GUIDANCE REVIEW PROGRAM INTEGRITY – Q & A
PROSPECTIVE FOR 2013-2014 VERIFICATIONGeneral requirements for selected applicants
INTRO INTO WORLD OF VERIFICATION TRACKING GROUPS 2013-2014 V1 – Standard: Verifiable data elements from 2012-2013
for tax filers and nonfilers, child support paid, and SNAP.
V2 – SNAP: receipt of SNAP benefits only.
V3 – Child Support Paid: child support paid only.
V4 – Custom: Child support paid, SNAP, high school completion status, and identity/statement of educational purpose
V5 – Aggregate: all data elements in tracking groups V1 and V4.
NEW TO 2013-2014 SPOTLIGHT ON SIGNIFICANT CHANGE PART II
Verification groups
High school completion status
Step towards customization
Documentation of high school diploma Diploma or 8 semester transcript
(includes graduation date) GED Homeschool credential Academic transcript showing
successful completion of 2 year program fully transferrable to a bachelor degree
Data Element or Process Acceptable Documentation or Explanation
NEW TO 2013-2014 SPOTLIGHT ON SIGNIFICANT CHANGE PART II CONTINUED
Identity/statement of educational purpose
In-person: School official must obtain
government-issued photo id and signed statement of educational purpose
Date id was received Name of school official
If not in-person: Copy of government-issued
photo id Notarized statement of
educational purpose signed by applicant
Data Element or Process Acceptable Documentation or Explanation
NEW TO 2013-2014 SPOTLIGHT ON SIGNIFICANT CHANGE PART II CONTINUED
Verification tracking flag
Added field on ISIR: V1, V2, V3, V4, V5
FAA Access to CPS online: Standard, SNAP, Child Support Paid, Custom, or Aggregate verification.
Data Element or Process Acceptable Documentation or Explanation
VERIFICATION RESOURCES VIA FSA 6/18/10 NPRM (Pages 34825-34834)
http://www.ifap.ed.gov/fregisters/FR061810ProgramInteritylssuesNPRM.html
10/29/10 Final Rule (Pages 66902-66913 and 66954-66958) http://www.ifap.ed.gov/fregisters/FR102910Final.html
Federal Register Notice of Information To Be Verified for the 2012-2013 Award Year http://www.ifap.ed.gov/fregisters/FR071311FAFSAInfor
mation.html
VERIFICATION RESOURCES VIA FSA GEN-11-13 and GEN-11-03
http://www.ifap.ed.gov/dpcletters/GEN1113.html http://www.ifap.ed.gov/dpcletters/GEN1103.html
Q&A on Program Integrity website: http://www2.ed.gov/policy/highered/reg/hearulemaking/2
009/verification.html Sample 2012-2013 Verification Worksheets
http://www.ifap.ed.gov/eannouncements/020312SampleVerificationWorksheets1213.html
VERIFICATION RESOURCES VIA FSA FAFSA-IRS Tax Return Transcript Matrix
http://www.ifap.ed.gov/eannouncements/031612FAFSA1213VerificationIRSTaxReturnMatrix.html
2012-2013 Application and Verification Guide http://www.ifap.ed.gov/fsahandbook/attachments/1213A
VG.pdf GEN-12-7 – Acceptable Documentation for Income
and Taxes http://www.ifap.ed.gov/dpcletters/attachments/
GEN1207.pdf
VERIFICATION RESOURCES VIA FSA 2012-2013 Electronic Data Exchange (EDE)
Technical Reference http://www.ifap.ed.gov/edetechref/010612EDETechRef1
213Jan12Update.html 2012-2013 ISIR Guide
http://ifap.ed.gov/isirguide/attachments/1213ISIRGuideDec2011.pdf
Electronic Announcement on Acceptable Documentation Update for 2012-2013 Award Year Verification http://ifap.ed.gov/eannouncements/110212AwardYrVerA
cceptDocs.html
VERIFICATION RESOURCES VIA FSA Electronic Announcement on Acceptable
Documentation for Verification of 2011 IRS Information http://www.ifap.ed.gov/eannouncements/072012Accept
ableDocumentation4Verification2011IRSInfo.html Electronic Announcement on Limited
Circumstances When a Signed Copy of Tax Return or Other Documentation is Acceptable for Completing Verification http://www.ifap.ed.gov/eannouncements/082112Limited
CircumstancesWhenSignedCopyofTaxReturnisAcceptable.html
2013-2014 VERIFICATION RESOURCES VIA FSA Federal Register notice published 7/12/2012 Dear Colleague Letter GEN-12-11
http://www.ifap.ed.gov/dpcletters/GEN1211.html Electronic Announcement on Plans for 2013-2014
Verification Worksheets http://ifap.ed.gov/eannouncements/110112Plansfor1314
VerificationWorksheets.html
TEST YOUR KNOWLEDGEQuestion: If a school receives both unaltered tax data (02 IRS Request Flag) and a tax return transcript from an applicant, is the school required to review the transcript?Answer: Yes. The school must review the transcript to ensure there is not discrepant information.
DISCUSSION BOARD• 2012-2013 wrap-up• 2013-2014 implementation