DoingBusiness

withBrowardCollege

VENDORGUIDE

Business and Procurement Services, Facilities and Supplier Diversity

Broward College (the College) has established the Small Dis -advantaged Business Program with the goals of providing allpersons an equal and fair opportunity to participate in procurementand contracting opportunities.The College would like suppliers tounderstand the requirements and internal processes, meet keypersonnel, and be ready to participate in the RFP/RFQ solicitationprocess.

Veteran, small, small disadvantage, minority, women-owned busi-nesses and large businesses are welcome to the college’s Procure-ment Services Department. The Procurement Services Departmentprocesses and manages all of the solicitations and purchase ordersfor the College based on established policies and procedures.

The Supplier Relations and Diversity Program works closely with theProcurement Department to increase opportunities and participationfor diverse businesses.

The Procurement Department in partnership with the SupplierDiversity Department has been successful in increasing the levelof awards to S/M/WBE firms through their buyer’s engagement andsupport. To better serve suppliers and to ensure the properallocation of time to facilitate supplier needs, please call to set-upan appointment as this will ensure you have our undivided attentionand that the person you wish to see is available.

Business and ProcurementServices, Facilities andSupplier Diversity

When selling a product or service we look for the following:

• Customer focus

• Quality operating processes

• Value-added business capabilities

• Competence in supplier’s line of business

• Understanding of BC’s educational environment and requirements

• Cost saving (without jeopardizing the quality of a product or service)

• During meet and greets with College personnel or during the interview process,companies must be able to effectively communicate their value proposition

Doing Business withBroward College

The College purchases a wide range of commodities and services from many different types ofbusinesses. The selection of suppliers is based on criteria which may include competitive prices,quality and timely delivery of services or goods.

Business andProcurement Services

The Procurement Department strives to obtain the maximum valuefor each dollar of expenditure utilizing cost effective and efficientprocurement. Department personnel ensure accountability thatmaximize total value and compliance by providing responsive andsupportive quality service to the College community along with ethical legal trade practices.

The College encourages diversity in the procurement process andhas implemented a diversity outreach plan which includes opportu-nities available through:

• Dividing of large contracts.

• Multiple supplier awards.

• Disallowance of double bonding requirement.

• Work with the College’s Accounts Payable departmenton vendor payments..

• Purchases up to 10,000 require one quote. M/W/SBEvendor should be contacted if practicable.

• Purchases 10,000 to 35,000 require three quotes and at leastone quote from an M/W/SBE firm.

• Purchases from 35,000 to 65,000, the Procurement Departmentshall process a Request to Quote. This process provides inclusionfor M/W/SBE firms.

• Purchases of 65,000 and above are ITB, RFQ, RFP and ITN.This process provides inclusion for M/W/SBE firms.

PROMPT PAYMENT ACT

Payment will be provided after delivery is verified to be in compliance withall the conditions of award. Payment shall be made within 30 days ofacceptance of invoice by the College. All invoices submitted by the suppliersshall contain the P.O. number, or may result in delayed payment or suppliernot being paid. If the College receives a correct invoice and the deliverablesare accepted, the College will pay the supplier within 30 days.

According to Florida Statue 218.735, contractors must remit payment dueto subcontractors and suppliers within 10 days after the contractor’s receiptof payment.

Procurement Services is responsible for all college contracts, includingproducts, services, architecture, engineering and construction-related projects.

For more information contact: Zaida Riollano, CPPODistrict Director of Strategic Sourcing, Business and Procurement Services

Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309Phone 954-201-7455 | Fax 954-201-7330 | Email: zriollan@broward.edu

Announcement of Solicitations

The College has established procedures that govern theaward of contracts. This process includes public solicita-tions through DemandStar.

A forecast opportunities listing is updated monthly andpublished on the College’s website at www.broward.eduat the bottom of the page, on the left-hand side, click onvendors to proceed to Doing Business with BC. Supplierscan locate the forecast listing and register in the College’sdatabase system.

To receive solicitations register your company with Demandstar.com and Broward College.

FACILITIESMANAGEMENT

The facilities department is responsible for major construction, remodeling and renovation projects.

For information, specifications and drawings contact: Deborah Czubkowski, M.P.M.District Director of Design and Construction, Facilities Management

Broward College, 3501 Southwest Davie Road, Building 23, Room 117, Davie, FL 33314Phone 954-201-6900, Fax 954-201-6976 | dczubkow@broward.edu

Broward College recognizes its responsibility within the diverse business community in which it operates and therefore has established the Small Disadvantaged Business (SDB) Program.

In order to participate in the SDB program, applicants are required to complete the SDB Application. To obtain a SDB application, contact the Supplier Diversity office at 954-201-7455.

Supplier RELATIONSAND Diversity

The Supplier Diversity Initiative is a proactive effort that appliesbest practices to the college’s procurement activities. The objectiveof the initiative is to review structures, systems, practices andoperational procedures that would ensure access to collegeprocurement activity for minority, women-owned and smalldisadvantaged businesses. The initiative is closely aligned with theProcurement Services Department.

The SDB application requires proof of a current certification asa Small, Minority, Woman or Small Disadvantaged BusinessEnterprise (SBE, MBE, WBE, DBE, CBE or CSBE). The Collegeaccepts certifications from seven agencies, all which can be foundat broward.edu/doingbusiness. Having your certification expirecan result in exemption from the College’s SDB benefit program.

SDB OVERALL PARTICIPATION GOALS

• Construction - 34 percent

• Professional services - 7 percent

• Non-professional services - 17 percent

• Goods and supplies - 10 percent

small disadvantaged business program

DEFINITION SMALL DISADVANTAGED BUSINESS (SDB)

Small Business: 1) A small business is one not dominate in its field and whose size standards fallwithin the size standards established by the SBA. 2) A publicly-owned company that is at least 51%owned by one or more individuals who are both socially and economically disadvantaged.Disadvantaged: 1) Socially disadvantaged - Groups who have been historically subjected to racial,ethnic or cultural bias. 2) Economically disadvantaged - Those for whom access to financial opportu-nities by way of capital or credit has hampered their ability to compete in the free enterprise system.

SDB Program Benefits

• Prime Proposers receive 100% SDB criteriapoint percentage in the solicitation evaluation/selection process

• Qualification for 10% price preference on ITBs

• SDB set-asides

• Featured spotlight on the website for selectedsuppliers

• Meet and greet with Procurement and Collegedepartments

• Database provides the ability for commoditiesand services to be searchable by buyers, projectmanagers and end-users

SDB INITIATIVES

• Discounted business development courses

• Matchmaking sessions

• Meet and Greet opportunities

• Power Networking

• Pre-bid conferences

• Supplier of the Month website profile

• Opportunities for set-asides

• Business competitions

small disadvantaged business program

PROPOSERS RESPONDING TO RFP/RFQ’s

Prime non-SDB proposers must submit the following:

1) A summary (a minimum of four paragraphs but no greater than2 pages) on how the proposer will assure Small DisadvantagedBusinesses (SDB) are afforded an equal and fair opportunity toshare in the College’s contract opportunities as subcontractors,suppliers and professional service providers.

2) Subcontractor Supplier Outreach/Contact Report – which lists allSDBs contacted related to the RPP/RFQ. SDBs must be certifiedas one of the following: SBE, MBE, WBE, DBE, CBE, or CSBE tobe utilized on this project.

3) Subcontractor/Supplier Utilization Report which lists the SDBsto be utilized related to the RFP/RFQ. SDBs must be certified asone of the following: SBE, MBE, WBE, DBE, CBE, or CSBE to beutilized on this project. SDB percentage total must be included;omission of total SDB percentage will result in zero SDBCriteria Points.

4) Proof of SBE, MBE, WBE, DBE, CBE, CSBE certification documen-tation for each subcontractor, supplier or service provider listedon Subcontractor/Supplier Utilization Report.

Certification documentation is only required for subcontractors,suppliers and service providers listed on Subcontractor/SupplierUtilization Report; proof of certification for companies listed onSubcontractor/Supplier Outreach Report is not required.

The College recognizes certifications from seven sources, which arelocated on the College’s website broward.edu/doingbusiness.Omission of certification certificates from one of the sevencertifying agencies for each company listed on AttachmentSubcontractor/Supplier Utilization Report will result in a loss of SDBCriteria Points. Pending certification status does not count towardspoints.

Prime Non-SBD proposers will receive SDB Criteria Points based ondocumentation submitted. SDB Point Percentages represents thenumber of points awarded for each proposed contract based on thepercentage of work assigned to SDB subcontractors and suppliers.

To learn more about the College’s Supplier Diversity program contact: Anthea Pennant District Director, Supplier Relations and Diversity

Broward College, 6400 NW 6th Way, Room 276, Fort Lauderdale, FL 33309 Phone 954-201-7307, Fax 954-201-7330 | apennant@broward.edu

Prime SDB Proposers must submit:

Proof of SBE, MBE, WBE, DBE, CBE or CSBE certification documen-tation with one of the seven certifying agencies located on thecollege’s website broward.edu/doingbusiness.

Any Prime SDB proposer refusing to provide supporting documenta-tion for an audit will immediately default to non-SDB approvedstatus. Any vendor that is found to have submitted false informationmay be debarred in accordance with Policy 6Hx2-6.35, VendorRights and Responsibilities.

Prime SDB Proposers are encouraged to reach out, network andutilize other certified SDB firms even though the College cannotcount their second-tier participation and no proof of utilization isrequired.

Broward College Eligibility Process

Broward College is not a certifying agency. With proof of certifica-tion, Prime SBD proposers will receive 100% of the SDB CriteriaPoint Percentage. Omission of a certification certificate from one ofthe seven certifying agencies will result in zero SDB Criteria Points.Pending certification status does not count towards points.

Prime non-SDB proposers (continued)

Prime Non-SDB proposers not utilizing Small DisadvantagedBusinesses must provide the College with a detailed explanation ofthe company’s inability to participate in the College’s SmallDisadvantaged Business Program.

Prime Non SDB proposers who do not utilize subcontractors/suppliers that are certified SDB’s will not receive any SDBCriteria Points but are encouraged as defined in CollegeProcedure A6Hx2-6.36 to:

a. Perform outreach and develop a diverse supplier database.

b. Engage in Broward College's Power Networking andmatchmaking sessions.

c. Engage in innovative and creative solutions to increase opportu-nities for the small disadvantage business community.

d. Inform and assist SDBs in becoming registered in largevendor’s supplier diversity program.

Any vendor that is found to have submitted false information onproposals may be debarred in accordance with Policy 6Hx2-6.35,Vendor Rights and Responsibilities.

RACIAL AND ETHNIC MINORITIES DEFINED

• Asian-Indian - U.S. citizen whose origins are from India, Pakistan andBangladesh

• Asian-Pacific - U.S. citizen whose origins are from Japan, China,Indonesia, Malaysia, Taiwan, Korea, Vietnam, Laos, Cambodia, thePhilippines, Thailand, Samoa, Guam, the U.S. Trust Territories of thePacific or the Northern Marianas.

• Black/African American - U.S. citizen having origins in any of theBlack racial groups of Africa

Geographic RequirementsA business enterprise must have a real and substantial businesspresence in the Tri-County Region (“Region”), which consists ofBroward, Miami-Dade and Palm Beach Counties.

Broward College CertifyingAgency PartnersBroward County Small Business Division; Miami Dade County Department of Business Development; Palm Beach County Office ofSmall Business Assistance; School Board of Broward County Officeof Supplier Diversity and Outreach; Florida State Minority SupplierDevelopment Council (FSMSDC); State of Florida Office of SupplierDiversity Woman Business Enterprise National Council (Floridaaffiliate of WBENC)

Certifying sources may change, therefore, the College may amendthe list of certifying sources to reflect those changes.

Supplier RELATIONSAND Diversity

minority / women business enterprise

• Hispanic/Latino - U.S. citizen of true-born Hispanic heritage, fromany of the Spanish speaking areas of the following regions: Mex-ico, Central America, South America and the Caribbean basin only

• Native American - A person who is an American Indian, Eskimo,Aleut or Native Hawaiian, and regarded as such by the commu-nity of which the person claims to be a part. Native Americansmust be documented members of a North American tribe, bandor otherwise organized group of native people who are indigenousto the continental United States and proof can be providedthrough a Native American Blood Degree Certificate (i.e., tribalregistry letter, tribal roll register number).

A minority and womenbusiness enterprise(M/WBE) is any smallbusiness organized toengage in commercialtransactions and is atleast 51% owned byminority persons and/orwomen and whosemanagement and dailyoperations are controlledby such persons.

BROWARD COLLEGE –LEADER IN EDUCATION ANDCOMMUNITY SUPPORT

• According to a 2015 labor market study, Broward Collegegraduates are among the highest earners in the state.

• In 2015, WalletHub.com rated Broward College one of thenation’s best community colleges.

• Broward College was awarded the largest grant it its history –$24.5 million – to lead a consortium, including 12 other schools,across the nation focused on supporting growth in logistics andsupply chain management.

• The annual economic impact of Broward College is $1 billion.

• Ranked third in awarding associate degrees to minority students

• Broward College continually ranks among community collegesoffering the most affordable cost for higher education inSouth Florida.

• Students represent more than 180 countries; 37% were bornoutside the United States.

• Nearly 1 million people have taken classes and more than125,000 have earned degrees since the college opened in 1960.

• Highlights and promotes approved minority, women and smalldisadvantaged businesses

• Sponsors and conducts power networking events, town hallmeetings, Shark Tank and ‘Chopped’ culinary competitions.

Supplier Diversity Awards

• 2013 and 2015 Local Corporation of the YearSouth Florida Minority Supplier Development Council

• 2007 Corporation of the Year & Buyer of the YearFlorida Regional Minority Business Council

• 2006 President’s AwardFlorida Regional Minority Business Council

Quick Reference Guide for Goods and Services

Low Risk ExposureGoods and Services

Moderate Risk ExposureGoods and Services

High Risk ExposureGoods and Services

AdvertisingArt Athletic equipmentAudio eq/suppliesCell Phone Classroom trng.Clerical ServicesClothing Computer CopiersData processingFloor coveringsFurniture repairLibraryMailing servicesMapsOffice EquipOffice Eq. MaintOffice Supplies Pagers

PaperPersonal servicePrinting /graphicsProgram devel.Promotional goods Reports ResearchSeminars/WorkshopsSignsSoftware Speakers Theatrical sup. ToolsTrainers Training aidsWall coveringsWindow coverings Web designPersonal Services:

Contract/Agreement

Air conditioning Appliances/repairAutomobilesAuto repair/maintBeverage equipBuilding equipBuilding SuppliesCateringCompressorsDelivery svcs. Electrical ElectronicEquip rental FastenersFilmingFire equipFood equipFurnitureJanitorial Services

LandscapingMoving services Pavement RepairPavement stripingProgram mgmt.Pumps Refrigeration Safety eq/supSidewalk constSecurity svcs. Telcom eq/svcTrailers TransportTree trimming Water services Water trmt. Window cleanPersonal Services:

Contract/Agreement

Air charters Asphalt pavingBleachers/seatingBlastingBuilding const. Bus chartersChemicalsCrane rentalCrane svcs. DemolitionDrugsElevator maint. Excavation Food servicesFuel /lubricantsExhibitionsGases

Hazardous wasteHaz. MaterialsHealth care svcs. Lab equipmentLab suppliesMedical equip.Medical sup. Office trailersPest controlProfessional svcs. Road const. Services to minorsSewer const. Special license req’dPersonal Services:

Contract/Agreement

Presents a minimal threat to safety, health and well-being of public; has low potential to cause businessinterruption, financial loss, increased costs or degra-dation of performance.

Potential to cause injury/illness, property damage,some business interruption, financial loss, increasedcoast or degradation of performance.

Likely to cause severe injury/death, major propertydamage, significant business interruption, financialloss, increased costs or degradation of performance.

The information contained in these pages are provided as aninformation guide only and are neither comprehensive

nor binding on the College. The College will make the finaldetermination of the appropriate risk level and

insurance requirements.

insurance requirements

Low Risk ExposureGoods and Services

Moderate Risk ExposureGoods and Services

High Risk ExposureGoods and Services

A. Commercial General Liability/ OccurrencePer Occurrence $ 500,000Personal & Adv. Injury $ 500,000General Aggregate $1,000,000Products-Completed Operations $1,000,000

B. Automobile Liability $ 500,000

C. Professional LiabilityPer Occurrence $ 250,000General Aggregate $ 500,000

A. Commercial General Liability/ OccurrencePer Occurrence $1,000,000Personal & Adv. Injury $1,000,000General Aggregate $2,000,000Products-Completed Operations $2,000,000

B. Automobile Liability $1,000,000

C. Professional LiabilityPer Occurrence $ 500,000General Aggregate $1,000,000

A. Commercial General Liability/ OccurrencePer Occurrence $1,000,000Personal & Adv. Injury $1,000,000General Aggregate $5,000,000Products-Completed Operations $5,000,000

B. Automobile Liability $1,000,000

C. Professional LiabilityPer Occurrence $1,000,000General Aggregate $2,000,000

Applies to all Goods and Services

D. Workers’ Compensation to Pursuant FL Statutory Limits

E. Insurance Certificate

F. The College Will Not Accept “Claims Made” Insurance Policies

G. 30 Day Notice of Cancellation of Insurance Coverage

H. The College Shall Be Named as an Additional Insured

I. Hold-harmless Agreement

The information contained in these pages are provided as an information guide only and are neither comprehensive nor binding on the College. The College will make the final determination of the appropriate risk level and insurance requirements.

BROWARD COLLEGE OFFERS THE FOLLOWING FREE SERVICES:

We want our suppliers and vendors to understand the College’s internal processes,meet our key decision-makers, sharpen their business management skills and

be ready to participate in the procurement process.

• Networking events

• Business forums

• Meet and greet and matchmaking opportunities

• Business competitions

• Business Profile on College's website

• Guidance on the solicitation process

• Pro bono office and meeting space to non-profitorganizations

• Trade fairs, expos and conferences participation

• Six-month forecast of purchasing opportunities

Business and Procurement Services, Facilities and Supplier Diversity