Vendor Connect provides a set of computerised stock control procedures for managing inventory within your warehouse. Procedures to control the movement

Vendor Connect provides a set of computerised stock control procedures for managing inventory within your warehouse.

Procedures to control the movement and storage of goods within a warehouse, tracking inventory item quantities, storage, and movements by warehouse location. Wireless terminal scanning functions include receipting, put away, stock transfer, stock take, stock enquiry and adjustments, replenishment, and picking.

Plus, enabling the GS1 System for users to trade with major retailers supporting GS1 best practices, including bar coding and EDI.

Vendor Connect Warehouse Manager


Avery Dennison Basics

Before we start, the next few slides discuss your barcodes, orders and warehouse etc…


Avery Dennison Product Barcodes, the Foundation

From the concept of a new product there are several things that need to be taken into consideration.

• The physical size of the product• The sale unit that the item is to be sold in• The carton size of the product

A barcode is allocated to the product at this time as well, if the item is packaged into inner packs inside the outer shipper, a barcode is also applied to this level as well as the outer carton and pallet.Item Barcode

The barcode on the sale item is an EAN13 barcode This barcode is made up of 4 elements - Digits 1 & 2, The country of origin where the barcode was created (AUS=93) - Digits 3 to 7, The company manufacture id from GS1 - Digits 8 to 12, The item serial number, the number you assign to identify the product - Digit 13, the item check digit, this is an algorithm of the above numbers, the reason for this

number is to verify the content of the barcode, the scanner calculates the check digit from the data scanner, if the check digit it generates is the same as read in the barcode, the data is passed as a successful scan.


Avery Dennison Trade Units and logical grouping of product

Trade Unit Barcodes

Barcode item identification should be applied to all packaging levels of a product, this aids in the accuracy of receipting stock, stock takes, packing orders and moving stock around the warehouse.

This is done by using the first 12 digit of the item barcode and applying a tare level, the tare or trade level can be a number from 0 to 9, for best practice, always use the same number for same level type, a new check digit has to be created for each tare level, the two main barcode types used for Tare Level Barcode are EAN14(EAN128) or ITF14

Inner package tare level = 1Outer package tare level = 2Pallet package tare level = 5

Example: Item Barcode: 9315345000013 Inner of 6 items : 19315345000010 Outer of 24 items(4 inners of 6) : 29315345000017 Pallet of 1152 items(48 cartons of 24) : 59315345000018


Avery Dennison Procurement

Linking your supplier orders

When an order is placed on your supplier, include all barcode details and the packaging quantitiesapplied to that barcode.

Barcodes for all levels are loaded into the Vendor Connect System.

There are 3 methods for Vendor Connect to receipt the goods:

On creation of the Supplier Purchase Order, the Accounting system provides Vendor Connect an electronic copy of the orderUser enters the Receipt directly into Vendor Connect PCWarehouse user receipts product against no reference

Options 1 and 2 are the preferred methods, in these two methods, the warehouse is receiving against

an order, if there is an over or under supply, the system will notify you, if the item being receipted was

not on the original order, the system will notify the user. The system can be configured to allow or notallow over receipts or not allow items to be receipted that where not on the Supplier Purchase Order.Option 1: The Business system creates an electronic copy of the order for Vendor Connect to import.There will be a paper receipt document printed, this will contain references from the business systemand the contents of the receipt.Option 2: The Receipt is created in Vendor Connect Directly


Avery Dennison Before Put Away

On receipting and put away of new product, a few thing have to be considered:

• Expected sales for the item and the physical size of the product.

• When these are known, the pick face can be set up. The pick face for the product may change through it’s life cycle as sales increase or decline for the product.

• The pick face does not need to be setup before the product is put away.

• When the pick face has been chosen, and the number of cartons that will fit in the location has been calculated, the minimum and maximum refill point can be determined.

Example: 4 carton of 24 items for the pick face, the minimum you want to keep in the location is 1 carton, the minimum refill quantity would be 24 units, and the maximum would be 96 units.

• Not all items require a pick face. i.e. If the item is sold in bulk lots only.

• Some item might be suited to 2 pick faces, one pallet location for full carton picking and an inner carton pick in another location .


Avery Dennison Before You Pick n Pack

•RF scan packing improve the picking accuracy of stock leaving the premises, the order is scan picked and packed directly into the shipping container. At the time of picking an order the SSCC (Serial Shipping Container Code) is created, in short a serial number for each carton. This label contains the customers order number and shipping address, the sales order number and other retailer, freight and/or company information.•The pick path is sorted by either Bin Location sort or Sequence Number sort, refer to the next page for warehouse layout.•Careful setup of the item master can aid in the picking process. The scanning terminal can display the quantity and level type or just the unit pick quantity. The scanner can display either Pick of 24, or Outer of 1. This is useful when the picker is not familiar with the product, often if your company uses a lot of casual staff for peak periods•While picking, if the picker arrives at a bin location where the stock has been depleted, he can choose to do a stock transfer at that time and continue on with the pick, or move to the next pick item and continue on with picking. At the end of the pick sequence they will be guided back to the un-picked location to complete the pick.•The pick can be stopped part the way through and resumed at a later stage if required.• In larger warehouses, it might be time consuming to go back to the printer and pick your next SSCC carton label. This is overcome by pre-printing a series of SSCC labels. These labels do not contain any of the customers order or addressing details. When the pick is finished in the staging area, the SSCC labels are scanned and the correct addressing label is produced.


Avery Dennison Laying Out Your Pick Area

A01A01 B01A01 C01A01 D01A01 E01A01 F01A01

A01A02 B01A02 C01A02 D01A02 E01A02 F01A02

A02A01 B02A01 C02A01 D02A01 E02A01 F02A01

A02A02 B02A02 C02A02 D02A02 E02A02 F02A02

A03A01 B03A01 C03A01 D03A01 E03A01 F03A01

A03A02 B03A02 C03A02 D03A02 E03A02 F03A02

A04A01 B04A01 C04A01 D04A01 E04A01 F04A01

A04A02 B04A02 C04A02 D04A02 E04A02 F04A02

A05A01 B05A01 C05A01 D05A01 E05A01 F05A01

A05A02 B05A02 C05A02 D05A02 E05A02 F05A02

A06A01 B06A01 C06A01 D06A01 E06A01 F06A01

A06A02 B06A02 C06A02 D06A02 E06A02 F06A02

A07A01 B07A01 C07A01 D07A01 E07A01 F07A01

A07A02 B07A02 C07A02 D07A02 E07A02 F07A02

A08A01 B08A01 C08A01 D08A01 E08A01 F08A01

A08A02 B08A02 C08A02 D08A02 E08A02 F08A02

A09A01 B09A01 C09A01 D09A01 E09A01 F09A01

A09A02 B09A02 C09A02 D09A02 E09A02 F09A02

A01U01 BULK

A01T01 BULK

A01S01 BULK

A01R01 BULK

A01Q01 BULK

A01B01 PICK

A01A01 PICK

Floor Layout Bin Location Sort Rack Levels andType

In a normal warehouse layout as shown, if you were to pick by Bin Location, the sort would be by:

A01~09

B01~09

C01~09

D01~09

E01~09

F01~09



A01A01 B01A01 C01A01 D01A01 E01A01 F01A01

A01A02 B01A02 C01A02 D01A02 E01A02 F01A02

A02A01 B02A01 C02A01 D02A01 E02A01 F02A01

A02A02 B02A02 C02A02 D02A02 E02A02 F02A02

A03A01 B03A01 C03A01 D03A01 E03A01 F03A01

A03A02 B03A02 C03A02 D03A02 E03A02 F03A02

A04A01 B04A01 C04A01 D04A01 E04A01 F04A01

A04A02 B04A02 C04A02 D04A02 E04A02 F04A02

A05A01 B05A01 C05A01 D05A01 E05A01 F05A01

A05A02 B05A02 C05A02 D05A02 E05A02 F05A02

A06A01 B06A01 C06A01 D06A01 E06A01 F06A01

A06A02 B06A02 C06A02 D06A02 E06A02 F06A02

A07A01 B07A01 C07A01 D07A01 E07A01 F07A01

A07A02 B07A02 C07A02 D07A02 E07A02 F07A02

A08A01 B08A01 C08A01 D08A01 E08A01 F08A01

A08A02 B08A02 C08A02 D08A02 E08A02 F08A02

A09A01 B09A01 C09A01 D09A01 E09A01 F09A01

A09A02 B09A02 C09A02 D09A02 E09A02 F09A02

A01U01 BULK

A01T01 BULK

A01S01 BULK

A01R01 BULK

A01Q01 BULK

A01B01 PICK

A01A01 PICK

Floor Layout Sequence Sort Rack Levels andType

With this layout, you would want to sort by sequence, A01A01, B01A01 to B09A02 and return from C09A02, D09A02 to C01A01.

This bin numbering sequence is very flexible, starting all rows at numbering at one end makes it easy to train new staff, but more difficult sorting the picking path if you are using bin numbers only.

Sequence numbers also allow you to guide the picker in a path where he picks all full cartons first, then all of the loose item, this is useful for stacking full pallets picks.



• Future proof you warehouse layout, Start you first row at C or D, this allow you to add additional rows on in the future without having to change the existing numbering system, this is particularly useful if you are planning on moving warehouses at a later stage, start the first number at the closest point at the front of the warehouse even if there is no racking there, measure back to where the first rack starts and remove the number of potential bays and start the first bay number after that, this allows you to add additional bays after the layout without changing the whole numbering system.

• Start your bulk bins level identifier at a letter higher than your pick bins, you might have your pick bins at A~F and your bulk bins from Q~.

• Avoid using I or O as a bin or level identifier, it becomes difficult to differentiate between numbers and letters

• If you are setting a picking path by sequence, I recommend incrementing by 10 for each bin, this allows you to change the sequence of some bins in the future without effecting the existing bins

Isle Bay Level Bin

A~Z 01~99 A~Z 01~99


Avery Dennison Stock Control Procedures

The remaining slides are an overview of the Vendor Connect functions…


Avery Dennison Vendor Connect Functions (RF terminal, PC and Server)

ExportReceipts

Vendor Connect

ReceiptsPut

AwayReplenish Stocktake

StockTransfer

Exquiry Pick

ExportStock take

StockAdjustment

StockEnquiry

ExportShipping

ImportOrders &Pick Slips

MovementJournals

Specific scanning terminal functions.

Specific PC functions.

Data secure on server. Client server architecture.


Avery Dennison Goods Receipt at the PC

The receipt entry screen allows you to enter the internal reference and the receipt type and the warehouse, then select the stock item and enter the receipt qty.


Avery Dennison Goods Receipt on the Scanning Terminal

Note: Any item on the receipt can be scanned in any order, the items can be scanned as they are being removed from the container, any tare level or combination of tare levels can be used on receipting.

As the item have been receipted, they are in the receive bin location, they can be put away while the rest of the container is being un-packed

At the completion of receipting, an electronic file can be sent back to the accounting system to update stock on hand

After scanning the receipt print orentering the receipt number, youare ready to start receipting

When the first item is scanned, the item details are displayed and the total and receipted quantities are displayed

On scanning of all items on the Receipt, the system prompts you the Receipt is complete


Avery Dennison Goods Receipt Report

A receipt report providing a reference for the in-bound goods is always available. The receipt entry can be used for Receipts or Returns.


Avery Dennison Post Receipt PC Product Enquiry

From the PC or scanning terminal, a product or bin enquiry can be preformed, the product enquiry will show details of the product, the Tare Levels and the Location Stock In History, all transaction can been seen for the product.


Avery Dennison Post Receipt PC Bin Enquiry

As well as the product enquiry, you can perform a bin enquiry. This is particularly useful for monitoring how much stock is left to put away.


Avery Dennison Post Receipt PC Product Movement History

Receipt transaction is displayed in product movement history. History for all transaction types can be printed.


Avery Dennison Put Away on the Scanning Terminal

Multiple items can be picked from the receive bin, then put away in pick face location.

4 options in Put Away menu. Scan the item to put away, after scanning the item you can see the remaining bin quantity. When you have the desired quantity to put away, press enter.

After scanning the bin, the details are displayed of the stock movement.


Avery Dennison Replenishment – Create Job at PC

Stock replenishment is the function to refill the pick face based on Minimum and Maximum pick face levels. The oldest bulk stock will be used for the replenishment based on SOH less allocated pick quantities. A job is created for the scanner to pick and refill.


Avery Dennison Replenishment on the Scanning Terminal

The system will direct you to the first bin in the sequence of Replenishments. Scan the bin

to continue.

Scan the product displayed. At the completion of that product you will then be prompted to scan the next pick bin. If you want to put the first item away, Press the F7 key to put away.

The refill is the same as the pick. Scan the bin and scan the item. At the completion of that item put away, you will then be prompted to pick the next item. If that was the last item, the system will tell you that the job is complete.


Avery Dennison Pick n Pack

The Job menu on the scanner allow you to enter or scan the desired job to pack

From the Job Menu, you can check what has been pack and the remaining balance left to pack, from this menu you would normally go into Packing

The Pack Run Menu allows you to create a new pack or open and existing pack, the Store ID is displayed and the pick count is displayed



The packing screen will guide you through the pick process, Displayed is Job Number Customer Order Number Store IDSSCC Number and either Suggested Pack Size or Remaining Volume

Product CodeDescriptionBarcode of Level to PickLevel=OUT, INN, PICTOT, total pack on orderPCK, Pack in current cartonBIN, Location to pick stock.

On filling of the Pack, a function key is press that closes the pack, the pack quantity is displayed for verification

After confirming the Closed Pack, you are returned to the Pack Run Menu, this allows you to either re-open another existing pack or create a new pack, note, the Next Store Count is decremented from what was in the first pack



On Creating or re-opening the pack, the pick sequence is returned to the last un-picked item, note to TOT is on 3, this item was partially picked in the last carton

On scanning the last item in the pick, the system displays there is no more to pack, the carton count is displayed, the following screen will show you the item count on the last pack

After confirming the pack count, you are returned to the Job Menu, from this screen, we need to complete the jobAt this stage, the system will sent back to the accounting system the pack information, allowing for invoicing


Avery Dennison Stock Take

• The system allows you carry out stock takes in a few different ways

• Full Warehouse Stock take The whole warehouse is counted, no picking can take place during the count. This is

useful when first going to warehouse control as we get a full map of where the stock resides

• Product Stock TakeWhere you choose a product or a series of product to stock take, A scan job is

created, staff will be guided by bin location to count the stock, normal picking can be carried out while this process is being carried out, the system bin quantity is capture when they scan the bin and the item, this is not displayed on the scanner, the count is entered and both values are stored for reconciliation later.

Considerations: you would want to have all stock receipted and put away before doing this process

• Bin Stock TakeWhere you can choose a bin or series of bin to count, this also can be done while

normal picking is carried out, the system bin quantity is capture when they scan the bin and the item, this is not displayed on the scanner, the count is entered and both values are stored for reconciliation later.

Considerations: you would want to have all stock receipted and put away before doing this process


Avery Dennison Stock Take

From the Create Stock Take function, you can choose to load either products or bins, you can tag the selected items to stock take and transfer, on selecting process, the system expands out the selected product and create a stock take line for each location where the stock resides.This is why you would want to have all received stock put away


Avery Dennison RF Scanner Stock Take

After selecting the stock take job, it will prompt you to scan the first bin location

After scanning the bin location, you will be prompted to scan the product

After scanning the product for the first time, you can either scan each item in the bin, or enter the total quantity of the bin

Repeat the above process for all items in the stock take, after the last bin is counted, you will be prompted that the job is complete


Avery Dennison Stock Take Verification

At the completion of the stock take, you can view and print the results before applying the changes to the stock levels


Avery Dennison Stock Take Verification

Variation reports can be printed in both summary and detail, you may need to re-count some item due to variations, the count can be adjusted, when you are happy the final result, you can process the update, this will add or subtract stock from the locations.

If you are stock taking by bin and not product, if you see a variation on a product, you might want to do a full count on that product for all locations.


Avery Dennison Stock Adjustment

Stock Adjustment are need to be made from time to time, you select the product, select the bin you need to adjust, enter the adjustment quantity, there needs to be a comment added before the transaction can be completed.


Avery Dennison Stock Transfer

After selecting the stock transfer function on the scanner, you are prompted to scan the bin, then the product, you can either scan each item or enter the quantity

When you select to put away, you first scan the item, then you are prompted to scan the bin

After scanning the bin, you receive a confirmation of the screen of the transfer

Note: Multiple items can be picked before being put away, this is why you are prompted to scan the item again on putting away


Avery Dennison Bin Maintenance

Bin Maintenance allow you clean up all empty bulk locations, a bulk location will be left empty when an order is picked from that location, all stock movements remove empty bulk locations.You can generate report and export to excel (CSV) for empty locations in the warehouse or apply a filter to select specific location, this can be done for either pick or bulk, you can also export a report with all location stock


Avery Dennison Product Maintenance

Product Maintenance allows you to setup Tare Levels, Stock Minimum and Maximum for Replenishment, create a pick face for a product, you can adjust quantities in hear, I prefer it is adjusted in stock adjustment, all transactions that are made in these screens are logged with the data before the change and after the change, with the user id attachedTo adjust the product, select Maintenance


Avery Dennison Product Maintenance Continued


Avery Dennison Product Enquiry

Product enquiry is useful for the warehouse staff, as well as looking up the product and it’s history, you can also print Product and Tare Labels, you might choose for high volume items to create a pallet label to aid in the put away, stock transfer, stock take and picking orders


Avery Dennison Production Orders

You can generate production order in the system, you first define the kit, you generate the Production order, there are 2 parts to a Production Order, first is a stock transfer, the warehouse is instructed of the raw materials to pick, they may be sent offsite, on return of the items, the warehouse has a finished goods receipt for the production order, at the completion of the receipt, the raw materials are removed from the production bin


Avery Dennison Australian Locations

Paxar Corporation Pty Limited Paxar Corporation Pty Limited

61 Vore Street 16 Hewittson Road

Silverwater NSW 2128 Elizabeth West SA 5113

Ph: (02) 9647 1833 Ph: (08) 8209 3201

Fax: (02) 9647 1914 Fax: (08) 8209 3206

Paxar Corporation Pty Limited Paxar Corporation Pty Limited

Bld 67, 170 Forster Road Unit 2, 297 Great Eastern Highway

Mount Waverley Vic 3149 Belmont WA 6104

Ph: (03) 9544 9588 Ph: (08) 9479 4233

Fax: (03) 9544 1497 Fax: (08) 9479 4243

Paxar Corporation Pty Limited

Unit 1, 67 Colebard Street West

Acacia Ridge Qld 4110

Ph: (07) 3715 1710

Fax: (07) 3275 3335

Avery Dennison

Korean Chamber of Commerce and Industry

Thank You

Documents

Vendor Connect provides a set of computerised stock control procedures for managing inventory within your warehouse. Procedures to control the movement