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V 03.02.01 Slide 1V 03.02.01 Slide 1V 1.0 Slide 1
Awarded 48 days of paid sick leave upon
completion of each succeeding year, starting
from the second year of teaching service
Awarded 28 days of paid sick leave for the first
year of teaching service
Create an absence / leave record – Regulations
Create absence/leave records
V 03.02.01 Slide 2V 03.02.01 Slide 2V 1.0 Slide 2
Maximum accumulation of 168 days of paid sick
leave
Create an absence / leave record – Regulations
A teacher with a break of service of more than
45 days will forfeit his/her sick leave balance
Create absence/leave records
V 03.02.01 Slide 3V 03.02.01 Slide 3V 1.0 Slide 3Create absence/leave records
For non-government schools
A staff takes 16-45 days no-pay leave
continuously, the incremental date will be
deferred one month.
A staff takes 46-75 days no-pay leave
continuously, the incremental date will be
deferred two months, and so on.
Create an absence / leave record – Regulations
V 03.02.01 Slide 4V 03.02.01 Slide 4V 1.0 Slide 4Create absence/leave records
Prerequisites for substitution plan
Only for staff with teaching duties
Public holidays/ school holidays should be
entered in the school management module
Timetable must be prepared and imported
V 03.02.01 Slide 5V 03.02.01 Slide 5V 1.0 Slide 5Create absence/leave records
Prerequisites for substitution plan
For internal substitution, the lists of free teachers
and locations must be set up.
For external substitution, a list of supply
teachers, who are available for a certain period,
together with the teaching duty indicator
marked, must be set up.
V 03.02.01 Slide 6V 03.02.01 Slide 6V 1.0 Slide 6Create absence/leave records
Create staff leave/absence recordClick “Staff
Leave/Absence”
V 03.02.01 Slide 7V 03.02.01 Slide 7V 1.0 Slide 7Create absence/leave records
Specify the fields of the staff leave/absence record
V 03.02.01 Slide 8V 03.02.01 Slide 8V 1.0 Slide 8Sub Plan
Click “Sub Plan” tag
V 03.02.01 Slide 9V 03.02.01 Slide 9V 1.0 Slide 9Sub Plan
Check to select the period for substitution
V 03.02.01 Slide 10V 03.02.01 Slide 10V 1.0 Slide 10Sub Plan
Select the Substitution Type
V 03.02.01 Slide 11V 03.02.01 Slide 11V 1.0 Slide 11Sub Plan – Free Location
Click on “Free Location” button
Check to select the period for relocation
V 03.02.01 Slide 12V 03.02.01 Slide 12V 1.0 Slide 12Sub Plan – Free Location
Reassign
Check to select the new location
V 03.02.01 Slide 13V 03.02.01 Slide 13V 1.0 Slide 13Sub Plan – Free Teacher
Click on “Free Tchr” button
Check to select the period for reassign another free teacher
V 03.02.01 Slide 14V 03.02.01 Slide 14V 1.0 Slide 14Sub Plan – Free Teacher
Reassign
Check to select a free teacher
V 03.02.01 Slide 15V 03.02.01 Slide 15V 1.0 Slide 15Sub Plan – Free Teacher
Note:
The free teacher list is generated according
to the settings of the Setup profile
We may change the settings a little bit so as to
view the various generated results
V 03.02.01 Slide 16V 03.02.01 Slide 16V 1.0 Slide 16Sub Plan – Free Teacher
V 03.02.01 Slide 17V 03.02.01 Slide 17V 1.0 Slide 17Sub Plan – Free Teacher
The sequence
V 03.02.01 Slide 18V 03.02.01 Slide 18V 1.0 Slide 18Sub Plan – Free Teacher
V 03.02.01 Slide 19V 03.02.01 Slide 19V 1.0 Slide 19Sub Plan – Free Teacher
The sequence
V 03.02.01 Slide 20V 03.02.01 Slide 20V 1.0 Slide 20Sub Plan – Free Teacher
Reassign
Check to select the teacher for relocation
V 03.02.01 Slide 21V 03.02.01 Slide 21V 1.0 Slide 21
Reassign
Select another substitution teacher by viewing the full teacher list
Check to select a period for reassignment of another teacher
V 03.02.01 Slide 22V 03.02.01 Slide 22V 1.0 Slide 22Sub Plan – Full Teacher
Reassign
Check the teachers to replace (contains free teachers and
not available teachers)
V 03.02.01 Slide 23V 03.02.01 Slide 23V 1.0 Slide 23Sub Plan
After finalize the substitution plan, click “save” to complete the substitution plan
V 03.02.01 Slide 24V 03.02.01 Slide 24V 1.0 Slide 24Sub Plan
Click “Completed Substitution Plan” hyperlink to see the completed plans
Outstanding substitution plan contains no record
V 03.02.01 Slide 25V 03.02.01 Slide 25V 1.0 Slide 25Sub Plan
Completed plan can be deleted here
Check to delete a substitution record
V 03.02.01 Slide 26V 03.02.01 Slide 26V 1.0 Slide 26Sub Plan
Equation E = A + B – C + D
where - A : substitution balance C/F
B : substitution for others
C : substitution by others
D : total adjustment
E : overall substitution balance
Calculation on substitution balance
V 03.02.01 Slide 27V 03.02.01 Slide 27V 1.0 Slide 27Sub Plan
Total Days Abs is correct to integer, except “paid
sick leave” are correct to 0.5 and “absence due to
official commitment” is correct to 0.1
If the sick leave exceeds the eligible sick leave
balance, the system will prompt users to
separately enter 2 leave records i.e. one for “paid
sick leave” and the other one for “unpaid sick
leave”.
Notes for different leave types
V 03.02.01 Slide 28V 03.02.01 Slide 28V 1.0 Slide 28Sub Plan
Notes for different leave types
Users can enter the lump sum of maternity leave
by selecting maternity leave as the leave type and
create one record for the whole period of
maternity leave
V 03.02.01 Slide 29V 03.02.01 Slide 29V 1.0 Slide 29Sub Plan
Notes for different leave types
If the user changes the leave period, the system
will check if the staff has been arranged to
substitute other teachers during this updated
leave period. If so, the system will prompt the
user to adjust the substitution plan.
No adjustment of substitution records is needed if
amendment is done on a past leave record.
V 03.02.01 Slide 30V 03.02.01 Slide 30V 1.0 Slide 30Sub Plan
The system will prompt the user, if
maternity leave exceeds 28 days
total maternity leave (paid) and post-natal
leave (paid) exceeds 70 days
maternity leave (paid) exceeds 70 days
leave period does not fall within employment
period
leave period is overlapped for a staff
Notes for different leave types
V 03.02.01 Slide 31V 03.02.01 Slide 31V 1.0 Slide 31Sub Plan
Period of paid maternity leave is confined to 70
calendar days. The user will be reminded to
create maternity leave (post-natal) if maternity
leave (ante-natal) is created earlier on.
Notes for different leave types
Press
ESCAPE
to return