USNS Joshua Humphreys (T-AO 188) USNS Mercy (T-AH 19) … · 2020-05-14 · Military Sealift Command Man, Train, Maintain, Equip Military Sealift Command Marine Employment Division

Military Sealift Command Man, Train, Maintain, Equip

Military Sealift CommandMarine Employment Division

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USNS Joshua Humphreys (T-AO 188)

USNS Supply (T-AOE 6)

USNS Wally Schirra (T-AKE 8)

USNS Grasp (T-ARS 51)

USNS Mercy (T-AH 19)

USS Frank Cable (AS 40)


Marine Employment Division§ Who we ARE

§ What we DO

§ What we DON’T do

§ What to consider when responding.

§ Who are the Board Members / Reviewers and what do they do?

§ What are Best Qualified / Qualified lists.

§ Helpful tips and advice for preparing and submitting yourpromotion package.

§ The importance of responding to the Evaluation Criteria (Knowledge, Skills and Abilities).

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Who we areMSC Marine Employment Division (N121)

471 East C Street, Bldg. SP-312 – Naval Station Norfolk, VAMSC [email protected]

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Title Name Phone Number Email Address

Director Lemuel Jordan (757) 443-2826 [email protected]

Recruitment Coordinator Michael Latham (757) 341-6809 [email protected]

Marine Advancement Specialist Lalani King (757) 443-2856 [email protected]

Deck Branch Head Lemuel Jordan (757) 443-2826 [email protected]

HR Specialist – Deck Lance Bankhead (757) 443-1752 [email protected]

HR Specialist – Deck Valerie Branch-Melvin (757) 443-5930 [email protected]

Engine Branch Head Mike Canell (757) 443-2822 [email protected]

HR Specialist – Engine Shaunta Harris (757) 443-5837 [email protected]

HR Specialist – Engine Madisa Henry (757) 443-2825 [email protected]

Supply Branch Head Maria Spikes (757) 443-2871 [email protected]

HR Specialist – Supply Al Bellavance (757) 443-2854 [email protected]

HR Specialist – Supply Patricia Patterson (757) 443-2858 [email protected]

HR Contract Support Jennifer Melms (757) 443-2830 [email protected]

HR Contract Support Jenae Gardner (757) 443-2823 [email protected]

CIVMAR Support Center General Information (800) 793-5784 (757) 341-4610/4611 [email protected]


What we do§ Monitor every CIVMAR position as it relates to shipboard

manning hiring goals and determine when announcements are necessary.

§ Publish Promotion Opportunity Announcements (POAs)- Provide 30-day read ahead- POA opened for 14 days

§ Ensure POAs receive appropriate publicity.- Emails to the ships, CSUs and training centers- MSC website: http://civmar.sealiftcommand.com

§ Provide technical expertise, advice, assistance, and guidance on all of the policies and procedures for the CIVMAR merit promotion process.

§ Provide advice to CIVMARs when submitting their application.4

http://civmar.sealiftcommand.com/


What we do§ Assist Subject Matter Experts (SMEs) in establishing crediting

plans. Crediting plans are used by the reviewing officials (board members) to rate and rank application packages.

§ We are responsible for any changes in the promotion process.

§ Conduct a complete review of all application packages to determine if basic eligibility requirements have been met.

§ Respond to promotion complaints, inquiries, investigations, and questions.

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What we do§ We will send an acknowledgement email indicating that we

have received your package.§ If your package meets the basic eligibility, we forward it to the

evaluation board to be rated.§ We will also send email to inform an applicant of ineligibility if

your package doesn’t meet the basic eligibilityrequirements. (Reference current POA.)

§ We facilitate every Merit Promotion evaluation board.

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What we DON’T do§ We ARE NOT voting members on any evaluation boards.

§ We WILL NOT discuss your package with anyone outside the office / SME.

§ We WILL NOT discuss another person’s package with you.§ We DO NOT accept any additional documentation that is

received or postmarked after the closing date of the announcement.

§ We ARE NOT the Selecting Officials.

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What to consider when responding§ Since PROMOTIONS directly affect your pay, you need to sell

yourself when submitting your package.§ Carefully READ the entire POA, pay particular attention to:

- Minimum Eligibility Requirements- Evaluation Criteria (Knowledge, Skills and Abilities)- Conditions of Employment- How to Apply

§ Make sure your package is submitted in a TIMELY manner.

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Promotion ApplicationThe following documents are required to be included in your package in the following order:

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§ The completed MSC Promotion Application


Promotion Application§ Your resume. All resumes must show sufficient experience

and / or education, knowledge, skills, and abilities to perform the duties of the specific position for which applicants are being considered in order to receive maximum credit. Resumes shall include the following information- Full name- Highest CIVMAR permanent position held and inclusive dates- Relevant work experience within the last five (5) years including paid

and non-paid public or private sector work experience related to the job for which applying.

- College or university name, city, and state (with zip code), major(s), type and year of any degree received (if no degree, show total credits earned and indicate whether semester or quarter hour).

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Promotion Application§ Summary of ship assignments including positions held and

dates assigned for at least the last five (5) years. However, if this information is already contained in the resume it is not necessary to duplicate it.

§ Job related training courses (list course title and date completed only). Do not submit copies of course completion certificates.

§ Job related honors, awards and special accomplishments, for example, military, government, or recognized professional organizations related to the maritime field and performance awards (give date, type and short synopsis of accomplishments but do not send documents).

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Promotion Application§ Last five (5) years of evaluations signed by supervisory chain-

of-command this can include MAP evaluations. Note that MAP evaluations submitted will be used to validate the HRMS database and will be extracted from the "package" once the MAP HRMS data is identified. Evaluations do not count toward the 35 page limitation.

§ Your overall score will be reduced if the applicant fails to submit required information according to the instructions contained in the advisory or POA.

§ Failure to submit required information to show that you meet the minimum qualifications as outlined in the POA will result in the application being found ineligible.

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Promotion Application§ All applications and supporting documents will become the

property of MSC and will not be returned to the applicant once submitted. Applicants are encouraged to make copies prior to submission.

§ Questions may be directed to the MSC Employment Division via email at MSC [email protected]. Responses will be provided within two (2) business days.

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http://navy.mil


What do Board Members do?§ Board Members are Subject Matter Experts (SME) and

consist of the following:- Shore-side SME- Senior CIVMARs

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Evaluating packages§ Resume = Job related experience.§ Awards (job related honors, awards & special

accomplishments). § Education (colleges or universities). § Training (job related training with title & dates completed). § Evaluations (last five (5) years signed by supervisor).§ Official MAP evaluations submitted by the authorized

submitter will be included in your promotion application package.

§ Licenses (if applicable).

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WAIT – Please be patient!!!§ It takes several weeks to review all incoming packages and

convene the board.

§ It can also take additional time for the selecting official to determine the “cut-off” for Best Qualified, Qualified, and Not Qualified.

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Release Open Close Week of Board

First Officer 19-104-01MP 31-Dec-2018 1-Feb-2019 15-Feb-2019 18-Mar-2019

First Asst. Engineer 19-304-01MP 31-Dec-2018 1-Feb-2019 15-Feb-2019 18-Mar-2019

Second Officer 19-106-01MP 19-Feb-2019 21-Mar-2019 4-Apr-2019 6-May-2019

Second Asst. Engineer

19-306-01MP 19-Feb-2019 21-Mar-2019 4-Apr-2019 6-May-2019

Chief Cook 19-822-01MP 15-Mar-2019 15-Apr-2019 29-Apr-2019 3-Jun-2019

Cook Baker 19-842-01MP 22-Mar-2019 22-Apr-2019 6-May-2019 3-Jun-2019


MSO/Logistics/Food Service/Purser

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Engine Department

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DECK/DCO/Communications Deptartments

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Best Qualified & Qualified Listing§ You will receive a letter notifying you of your placement on the

Best Qualified (BQ), Qualified (Q) or Not Qualified (NQ) list. § If you are on the Best Qualified list – you are eligible for

permanent promotion.§ If you are on the Qualified list- you can be temporarily

promoted.§ If you are on the Not Qualified list, you are not eligible for

permanent or temporary promotion.§ Please note that, being on the BQ list DOES NOT mean you

will automatically get promoted.§ As vacancies become available the selecting officials review

the BQ list aligned with MSC ship manning requirements.

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Best Qualified & Qualified Listing§ You MUST be “selected” by the selecting official from the BQ

list BEFORE you can be promoted.§ This is NOT an immediate process, so please be patient and

don’t get frustrated.§ When it is your time to be promoted – we will send a

congratulatory letter to your home and an email to the ship’s Purser stating that you have been promoted with the effective date.

§ Once you are selected and receive your letter then it is time to celebrate! Congratulations are in order for all those candidates selected in this very competitive selection process.

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Tips & Recommendations§ Thoroughly review your promotion package for accuracy and

completeness.§ Submit your promotion package on time. We recommend

submitting your package early during the open period.§ All documents must be postmarked by the closing date of the

announcement.

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Things NOT to do§ DO NOT staple, tape, spiral bind or place your package in

three-ring binders.§ DO NOT exceed 35 pages (excluding evaluations).§ DO NOT include information that is not requested.§ DO NOT laminate your pages.§ DO NOT submit evaluations older than five (5) years.

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Summary§ Submit your application ON TIME.§ Provide legible copies of ALL required documents.§ To earn the highest rating possible, it’s your responsibility to

submit detailed information with your application (follow specific steps as outlined in the POA).

§ Failure to submit all pertinent information as outlined in the POA can adversely affect your promotion opportunity.

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The bottom line is…

Your Package=

Your Promotion!

Take Command of your Career!®

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CIVMAR Website

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Questions / Inquiries

§ MSC Marine Employment Division (N121)§ 471 East C Street, Bldg SP-64§ Norfolk, VA 23511-2419 § Phone: (757) 443-2830/2831 § email address: [email protected]

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CIVMAR Website

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For more information about the Merit Promotion process please go to our website … http://CIVMAR.sealiftcommand.com

• Get status of Evaluation Boards• See all Promotion Opportunity

Announcements• Download Merit Promotions Guide

Documents

USNS Joshua Humphreys (T-AO 188) USNS Mercy (T-AH 19) … · 2020-05-14 · Military Sealift Command Man, Train, Maintain, Equip Military Sealift Command Marine Employment Division