Using Data to Inform Decision-Making Process

Eastern Lakeshore Regional Planning Team #6

www.rockstart.ca

Outcomes of Presentation What? Increase awareness of using data to inform decision-making process

within your RPT.

Why? Starts conversations; improve strategies for retention and success rates; increase approvals in the RFP process, communicate and celebrate with your administration, community and partners about your success!

How? Using data you collect within your school boards, colleges and on the EDCS site.

When? Put “Review Data” on agenda for each RPT monthly meeting.

What’s next? Continue to work on improving the process of data collection to increase the accuracy and validity of the data.

Project Partners for ELRPT #6:Community Colleges:

Durham College Fleming College Loyalist College

School Boards: Durham D.S.B. Durham Catholic D.S.B. Kawartha Pine Ridge D.S.B. Peterborough Victoria Northumberland and Clarington

Catholic D.S.B. Trillium Lakelands D.S.B.

Goals of Dual Credits

Secondary Post-Secondary• Increase OSS credit

accumulation• Increase OSSD

accumulation• Increase student retention• Support students in a SHSM

• Ease transition• Lighter course load• Increase participation rates

at colleges• Improve credit

accumulation• Improve retention• Increase number of

students entering apprenticeships

Dual Credits: ParticipantsProvincial ELRPT #6

2009-10 7500 14002010-11 12,000 25002011-12 16,000 24232012-13 18,500 42392013-2014 (Proposed)

19,000 3829

Focus of Dual Credits

• “…continues to be on those students facing the biggest challenges in graduating. – disengaged and underachieving students – potential to succeed – students who have left high school before

graduating.• Specialist High Skills Major• Ontario Youth Apprenticeship

Why Collect Data?• Data lays the

foundation for our regional program planning. It is essential that accurate information be collected to inform our decisions for the next year.

Which Data Collection System Do we Use?

• Each of the ELRPT school boards collect data using Adobe LiveCycle hosted on the KPRDSB Network. Each Board has there own confidential login and link to access the data entry form.

What role does the teacher play?

• Accurate reporting by teachers combined with a clearly worded data collection tool is key

You get what you ask for…

• The ELRPT team continues to learn about the importance of asking the right question. We need to be sure that our form is clear and concise.

Using Data to Inform Decisions: ELRPT Dual Credits

YEAR % 1 Target Group – At Risk

% 2 Target Group - SHSM

% 3 Target Group - OYAP

ELRPT Province ELRPT ELRPT

2009-10 43 35 N/A N/A

2010-11 43 38 22 8

2011-12 39 42 19 5

2012-13 47 42 24 5

2013-2014 Semester 1

62 N/A 27 N/A

Source: SCWI Regional Planning Team 6 SMART Goals Report, Nov. 2013

Using Data to Inform Decisions: ELRPT Dual Credits

YEAR SUCCESS RATE RETENTION RATE

ELRPT Province ELRPT Province

2009-10 80 80 88 85

2010-11 82 80 86 85

2011-12 85 81 89 86

2012-13 89 87 91 87

2013-2014 (Semester 1) 89 N/A 90 N/A

Using Data to Inform Decisions: ELRPT Dual Credits – Semester 1

PROFILE OF OUR STUDENTS

ELRPT PROVINCE

% of IPRC 16% N/A

% of IEP 23% N/A

% of At-Risk 62% N/A

% of Early School Leavers 9% N/A

% of SHSM 27% N/A

Using Data to Inform Decisions: ELRPT Dual Credits – 2012- 2013

School Within a College – Program

Name

Credits Attempted Credits Earned Success Rate

Durham – Centre for Success Oshawa

361 316 88%

Durham – Centre for Success Whitby

94 92 98%

Fleming – Centre for Success @ Sutherland

45 42 93%

Fleming – Centre for Success @ Frost Campus

60 58 97%

Using Data to Inform Decisions: ELRPT Dual Credits

2009-10 Dual Credit Students 2010-11 Dual Credit Students

Total Dual Credit

Students

College Applicants – One Year

After

College Applicants –

Two Years After

Total Dual Credit

Students

College Applicants –

One year After

RPT 6 1,469 297 498 2506 514

Province 7,570 1,473 2,347 12,202 2,510

Using Data to Inform Decisions: ELRPT College Applications – 2010-2014

2010 2011 2012 2013 2014 **Cycle in progress

Fleming 318 535 408 830 660 **

Durham 374 572 480 984 975 **

Loyalist 179 242 164 339 358 **

Total 871 1349 1052 2153 1993 **

Data obtained from OCAS Data Warehouse – Application Cube – by Fleming Data Research as of May 6, 2014

Using Data to Inform Decisions: Fleming College Fall Registrants – 2010-2013

2011 2012 2013 % increase 2011 to 2013

Fleming 204 227 377 + 85%

Data obtained from Student Information System by Fleming Data Research as of May 2014 – includes Team Taught Courses

Using Data to Inform Decisions: Fleming College

Program and Student Specific Data

Data obtained from Student Information System by Fleming Data Research as of May 2014

• From your Student Information System• Program based samples • Multiple credits; dual credits across the

province

How We Use Our SCWI DataBy College By School Board By ELRPT

To inform Administration, colleagues, students and parents about success of the SCWI programs

To inform Administration, colleagues, students and parents about success of the SCWI programs

To inform all partners of the success of the program

To use in budget planning process

To use in budget planning process

To use in proposal writing process

To use in space planning process

To use in timetabling process

To plan improvements to programs that are not as successful as we would like

To use in Strategic Enrolment Planning

To use in course selection process

To use in Strategic Planning process

To use in Public Relations and Media Promotions

To use in Public Relations and Media Promotions

To use in Public Relations and Media Promotions

To use in presentations to staff, students, parents

To use in presentations to staff, students, parents

To use in presentations to staff, students, parents

The “Human” stories that the

data just doesn’t tell!

For more information . . .

Eastern Lakeshore Regional Planning Team:

- Co-chair: Gail MacKenzie Durham College

Manager, Strategic Initiatives gail.mackenzie@kprdsb.ca

- Co-chair: Adriana McDonough Durham Catholic District School Board Student Success Coordinator: SHSM and SCWI

adriana.mcdonough@dcdsb.ca

- Rockstart Website: www.rockstart.ca

Q & A?

Brainstorm ideas for improving data collection and the use of

the data in various RPT’s.