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Using a Tabletop Exercise to Evaluate Emergency Management GIS Needs in Ghana. Brady Scribner GEOG596A – Fall 2 2013 Advisor: Anthony Robinson. National Guard State Partnership Program. North Dakota National Guard. Disaster Planning and Preparedness Program. NADMO. Formed in 1996. - PowerPoint PPT Presentation
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Using a Tabletop Exercise to Evaluate Emergency Management GIS Needs in Ghana
Brady ScribnerGEOG596A – Fall 2 2013
Advisor: Anthony Robinson
National Guard State
Partnership
Program
North Dakota
National Guard
Disaster Planning
and Prepared
ness Program
National Disaster Manage
ment Organisation of Ghana
(NADMO)
Formed in 1996
Ghanaian version of FEMA
Comprised of:• 10 regions• 243 districts• Over 900 local offices
Past disasters:• Disease outbreaks• Floods• Invasive pests• Civil unrest
One of the first national EOCs in Africa
National Guard State Partnership
Program
North Dakota National
Guard
Disaster Planning and Preparedness
Program
NADMO
Development of emergency management GIS in NADMO
September 2013 mission to Accra, Ghana to meet DP3 goals
Mission goals:• GIS training• Develop partner relationships• Obtain national data
National Guard State Partnership
Program
North Dakota National
GuardDP3 NADMO
GIS skills will diminish with disuse
Partnerships should be strengthened
New partnerships should be developed
Collected data should be improved
Additional data should be collected
Personnel lack exposure to emergency management GIS utilization
Problem Dimensions
NADMO GIS capacity in disaster situations requires further development, but we lack knowledge about what the most critical needs are, and to know which stakeholders should be involved in capacity building. Furthermore, NADMO staff should be exposed to a simulated disaster to drive home the need for GIS development.
Problem Statement:
Staff Exposure
•Plans and procedures•Staff training•Feedback about actions
Critical Gaps
•GIS skills•Data•Partners
Documentation
•Job action sheets•EOPs, policies, agreements
Simulation
•Cost-effective•Efficient
Tabletop Exercise
Fits NADMO needs and interests
Access to supporting resources
Mitigation
Preparedness
Response
RecoveryGIS&
Floods
Flooding Disaster Tabletop Exercise
Discussion-based
Facilitates dialogue
Goals:•Staff orientation•Plan development•Policy review
Includes:•Seminars•Workshops•Tabletops
Vary based on level of participant interaction
Tabletop Exercise Options
Tabletop Exercise
Tabletop Exercise
Scenario• Realistic• Current
Injects• Progression• Discussion
Discussion• Open• No-faultOutput
• Responses• Reports
• Reveals gaps and capabilities• Builds relationships• Trains staff• Generates a list of tasks
Expose NADMO and partners to realistic
emergency management geospatial activities
Evaluate participants on their ability to respond to an emergency at the time
of the exercise
Emphasize the need to accomplish a number of
geospatial tasks to prepare for the next
emergency
Tabletop Exercise Goals
Collect Information
Develop an Outline
Establish Objectives
City of Fargo NADMO
City of Fargo NADMO
Facilitate geospatial
collaboration
Identify various gaps
Expose staff to emergency
GIS tasks
Initiate policy, procedure, agreement
development
Tabletop Exercise Design
Monitoring and Adaptation
Training
Evaluation/Validation
Test responses during an emergency
Educate staff on emergency plans
Test responses and discover alternatives
Scenario exposure to elicit basic knowledge
low maturity
high maturity Stewart and Wan’s levels of exercise maturity
Discovery
NADMO staff and partners are not likely to have participated in a tabletop exercise
Do not want to overwhelm participants and hamper discussion
Discovery Level
Exercise Maturity
Emergency operations plans that
incorporate GIS likely do
not exist
Other design aspects to consider• Exercise evaluation requirements and methods• Exercise documentation• Homeland Security Exercise and Evaluation Program (HSEEP) training
Audience will be NADMO and partner agency staff
• The exercise will not be designed as an educational tool for those simply interested in emergency management GIS• Exercise audience will probably be recruited from participants from the September training
Exercise will ideally be facilitated in person
• Request will be made to accompany NDNG members during the next Ghana mission• Exercise will be held at NADMO headquarters
Remote facilitation is an option but is not ideal
• Remote facilitation will be difficult and the full effect of the exercise will not be achieved• Skype is well used by NADMO staff though Adobe Connect through PSU would be preferred
Tabletop Exercise Delivery
Evaluation of Exercise Results – 1 day• P
resent and review discussion items with participants
• Create an outline with participants that will be used to produce an After Action Report (AAR)
Exercise Evaluation• Allow participants to evaluate
the exercise and components• Determines if exercise
objectives were met
• First step towards improvement
Exercise Evaluati
on
• Summarizes exercise discussion
After Action Report
• Corrective actions for prioritized AAR items
Improvement Plan
Evaluation Process• Participant review of
discussion presentation• Discuss strengths/gaps of
each inject response
Summarizes scenario
Summarizes inject responses and provides observations
Determines if core capabilities were met by responses
Decision makers review and approve report
Timeline of project activities (+ brief statement about 596B presentation venue)
Improvement Plan• P
rioritize AAR gaps, develop corrective actions
• Produce an Improvement Plan
• First step towards improvement
Exercise Evaluati
on
• Summarizes exercise discussion
After Action Report
• Corrective actions for prioritized AAR items
Improvement Plan
Prioritizes AAR items
Proposes corrective actions for identified gaps
Actions should be realistic, timely, and measurable
Decision makers review and approve plan
Improvement Plan• Serves as a guide to address
identified critical issues• Is the ultimate goal of the
tabletop exercise
Improvement Plan Process• Participants review AAR and
discuss corrective actions• Improvement Plan is created with
input/review from participants
Some other month• P
resent at a conference somewhere
Significance of this project, Limitations of this project
Significance
GIS is the focus of the tabletop and not an accessory
Prepares a developing organization in a flourishing nation for future disasters
Reveals critical gaps of geospatial analysis in emergency response efforts in Ghana
Will be the catalyst for several improvements within the organization
Wrap-up, thoughts on ongoing challenges for this project
Conclusion
Multiple benefits can be achieved from a
single tabletop exercise
NADMO staff and partners will be able to
integrate GIS in emergency
management
A roadmap to improvement will be provided in the form
of the AAR/IP
NADMO staff and partners must work to
improve the GIS capabilities of the
organization
This exercise will hopefully be the beginning of an
ongoing exercise program for NADMO
Ultimately, NADMO will be better
equipped to handle the geospatial aspects
of disasters