National Synchrotron Radiation Research Center

(NSRRC)

User Service Highlights

Contents1 General ………………………………………………………………………… 3

2 Operation Schedule ………………………………….………………………… 32.1 TLS2.2 SPring-82.3 TLS operation announcement website2.4 Light Source Hotline - 5555

3 Beamlines and End Stations …………………………………………………… 43.1 Directory3.2 New beamline announcements3.3 The Planning Table for Scheduling NSRRC Beam Time

4 Experimental Proposal ….……………………………………………………… 44.1 Applicants4.2 Application period4.3 Proposal application process4.4 New proposals and beamtime application4.5 Proposal Evaluation Committee’s selection highlights4.6 Review and beamtime allocation highlights4.7 Beamtime varieties4.8 Open shift application4.9 Check proposal review results4.10 Check beamline schedule4.11 NSRRC beamline operation and user service related survey

5 User ……………….…………………………………………………………… 95.1 Charter of the NSRRC Users’ Executive Committee Organization5.2 Users’ Meeting5.3 Technical contact person for industrial users5.4 International cooperation contact person5.5 Dosimeter contact person5.6 Storage Ring user public offices5.7 Storage Ring research offices and laboratories5.8 Accessories5.9 Equipments and materials preparation ………………………………… 135.10 Operation procedures for liquid nitrogen refilling system at gas

cylinder storage area5.11 Control room5.12 NSRRC user portal website5.13 Transportation5.14 Food5.15 Accommodation

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5.16 Clinics5.17 Transportation (How to get to NSRRC)

6 NSRRC User Card Application and Utilization ….………………………..…… 176.1 User card application6.2 User card wearing guideline6.3 User card’s serviceable range6.4 Monthly paid photocopy application

7 Safety Promise …………………………………………………………….…… 188 Temporary User Card Management Highlights …………………………...…… 199 Subvention for Domestic Users …………………………………………..…… 1910 Lodging Precautions ……..………………………………………………..…… 2011 Perform Experiments at Japan SPring-8 ......…………………………………… 2212 NSRRC Subvention for Domestic Users who P articipate in Japan SPring-8

Experiments………………………………………………………………..…….2413 Notices and Precautions for Japan Guesthouse Reservation ……………....…… 2514 NSRRC Annual Activity Report (in English) ……………………........................2615 Deadlines …………………………………………………………………..…… 2616 Application Forms ..………………………………………………………..…… 2717 Supplementary Provisions ..………………………………………………..…… 27

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National Synchrotron Radiation Research Center (NSRRC)

User Service Highlights

1 GeneralThe highlights provide scientific researchers with guidelines to utilize National Synchrotron Radiation Research Center’s (hereinafter referred to as “NSRRC”) public beamlines (including SPring-8 beamlines). It shows procedures for beamtime application submission, proposals review, beamtime approval, experimental safety approval form application, user card application, NSRRC guesthouse reservation, experimental subvention application, users’ organization and users’ meeting involvement (which includes activities such as oral presentation, poster, student poster contest, and sponsors exhibition), and NSRRC activity report information (abstract, publication list, and student dissertation list) submission. In addition, the highlights also contain information that can be helpful to users who are going to perform experiments at SPring-8.

2 Operation Schedule2.1 Taiwan Light Source (TLS) (http://portal.nsrrc.org.tw/schedule/lssch.php): 3 cycles

per year and announcement is made to users 1 month before each cycle’s application deadline.2.1.1 Taiwan Light Source operation treatment principles when natural

disasters occur.2.1.1.1 If Hsinchu Government announces at night that people do not

need to work the next day, the control room will notify users to end the experiments and complete machine shutdown process before midnight.

2.1.1.2 If Hsinchu Government announces in the morning that people do not need to work today, the control room will notify users to end the experiments and complete machine shutdown process before 10 a.m. when user beamtime is 24 hours. If user beamtime is 16 hours, machine shutdown process will be performed immediately after announcement has been made.

2.1.1.3 If Hsinchu Government announces in the morning that people do not need to work after noon, the control room will notify users to end the experiments and complete machine shutdown process before 2 p.m..

2.1.1.4 When return to work, the machine will be restarted by operation staff at 7 a.m. and beamtime will be scheduled for user operation at 10 a.m..

2.2 Japan SPring-8 Light Source (http://www.spring8.or.jp/en/users/status/schedule): 2 cycles per year and announcement is made in April and October.

2.3 Operation announcement website (http://elog.nsrrc.org.tw/webblog/index.aspx)2.4 Light Source Hotline - 5555: Users can check current TLS operation status by

dialing +886-3-578-0281 ext.5555 (outside of NSRRC) or ext. 5555 (within NSRRC). If TLS is experiencing machine failure and you would like to contact NSRRC personnel directly, please press the corresponding option.

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Address : User Administration Office, 101 Hsin-Ann Road, Hsinchu Science Park, Hsinchu 30076, Taiwan R.O.C.

Tel : +886-3-578-0281 Ext: 7203 / 7205 / 7207 / 7211 / 7213Fax : +886-3-579-0572 E-mail : user@nsrrc.org.tw Website : http://portal.nsrrc.org.tw

10.01.2010

3 Beamlines and End Stations3.1 Directory (http://portal.nsrrc.org.tw/schedule/lsch.php). If there are any changes, the

beamline management personnel will provide beamline status information and announcement is made to users 1 month before each cycle’s application deadline.

3.2 After appointment of beamline management personnel by the Experimental Facility division head, User Administration Office adds new beamline to the user website and opens the beamline for selection by users. To search for new beamline announcements, please visit “What’s New” section(http://portal.nsrrc.org.tw/news/news.php) on the User Website.

3.3 Proposals review by Proposal Evaluation Committee members and beamtime schedule arrangement by beamline management personnel for all proposals shall follow “The Planning Table for Scheduling NSRRC Beam Time” (http://portal.nsrrc.org.tw/uao/Word/reviewschedule-e.pdf). If beamtime schedule is amended, the beamline management personnel or User Administration Office will adjust the online beamtime schedule.

4 Experimental Proposal4.1 Applicants: Scientific researchers with doctoral degree or above. Post-doctor

research must have one year or more experience.4.2 Application period:

4.2.1 If the research results are public, the Proposal Evaluation Committee reviews new proposals that are being submitted for the first time. There are 3 cycles a year and 4 months a cycle. The application deadline and beamtime period of each cycle are as follows:

Cycle Application deadline* Beamtime1st September 30 January to April2nd January 31 May to August3rd May 31 September to December

* If on weekend or holiday, the deadline will be extended to the next working day.

4.2.2 For users who wish to apply for open shifts after the beamline schedules have been announced or for those proposals that require beamtime urgently, please contact beamline management personnel anytime.

4.3 Proposal application process: For a new applicant, he/she should register to become NSRRC user website’s user. Afterwards, apply for beamtime online each cycle. Please refer to “A1e Beamtime Application Form” (http://portal.nsrrc.org.tw/uao/Form/chi/A1eapp.doc) for new proposal application contents and “A3e Beamtime Request Form” (http://portal.nsrrc.org.tw/uao/Form/chi/A3eappshift.doc) for continued proposal application contents. The user receives an e-mail from the system and confirms the uploaded information. PEC new proposals are reviewed by the “Proposal Evaluation Committee”, then comments are given and total shifts are approved. Later, beamline management personnel arrange the beamtime schedule according to PEC scores, user requested shifts, and total shifts for the cycle. After the beamtime schedules are signed by the beamline management personnel and the Scientific Research or Experimental Facility division head, the schedules are announced 1 month before the cycle begins. When the user has been notified of the number of shifts for the proposal, he/she should complete the “Experimental Safety Approval Form” (see Form A2e http://portal.nsrrc.org.tw/uao/Form/chi/A2eapproval.doc) online before the experiment. Later, when the form has been approved online by the beamline managemet personnel and the radiation safety officer, the user can print out the approved form and place it on the beamline’s bulletin board on the day of the experiment. Please be reminded that the beam will only be open for user utilization after this process has been completed. The sum of each cycle’s used shifts is limited

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to the total shifts approved.4.4 New proposals and beamtime application

4.4.1 Proposal’s life cycle: Approved proposals are effective for two (2) years (6 cycles). Duplication of the proposal’s title is not allowed and it should also remain unchanged during the proposal’s life cycle. When the approved total shifts are used up, please submit a new proposal application.

4.4.2 Time restriction for submitting new proposals: Principal investigators of program proposals and protein proposals should submit application in September every two years and each principal investigator can only have 1 proposal simultaneously. New persons for these types of proposals shall be approved immediately on demand.

4.4.3 Beamtime is divided into eight varieties: PEC, PRT, Spokesperson, BL Maintenance & Study, NRPO, Industrial Application which represents beamtime used by the Industrial Application Office, Director’s Office which represents beamtime reserved for the director’s office), and Training Course which represents beamtime reserved for training courses). Outside users shall apply for beamtime during the application period (thrice a year, January, May, and September) and the time approved by Proposal Evaluation Committee is called PEC time. The beamtime that a user applies for Participating Research Team beamline is PRT time. In principle, 75% of the time is for utilization by PRT Group and 25% is opened for general users. Spokesperson time is the beamtime reserved for beamline management personnel. BL Maintenance & Study time is used to maintain beamlines and improve functions. Beamtime Schedule (http://portal.nsrrc.org.tw/schedule/lsch.php). Note: NRPO beatime is the beamtime applied through the Nano-Research Program Office.

4.4.4 Proposal classification [1. Atomic and Molecular Science 2. Surface, Interface and Thin Films 3. Condensed Matter Physics 4. Materials Science 5. Chemistry 6. Soft Matter 7. Protein Crystallography 8. Environmental and Earth Science 9. Methodology and Instrumentation 10. Nanofabrication 11. Applied and Industrial Research 12. Others], estimation of the proposal’s total shifts needed and the shifts required for the cycle, and related safety information.

4.4.5 When applying for new proposal, one must complete the funding source for the proposal [NSC Proposal, National Program for Nano Science, National Program for Genomic Medicine, Academia Sinica, National Health Research Institute, Industrial Technology Research Institute/National Corporations, Industrial Sector, or Others].

4.4.6 The contents of a “new proposal” should list and explain in detail the following items: (A) background, (B) significance, objective, and expected outcome of the proposal, (C) reason for the need of synchrotron radiation, (D) an estimate of the number of shifts required and the reason for using the beamline [Note that a proposal is active only for six consecutive cycles（ i.e. two years） after its acceptance.] (E) list of publications relevant to NSRRC beamlines during the preceding year: 1. publications (Since NSRRC often needs to update users' publication statistics, please list your SCI publication list for the preceding year only in the last step of the online application process. The quality and quantity of users' publications will become an important factor in future beamtime allocation process. Attention: Only the publications with clear and definite statement that the experiment results are obtained from using NSRRC facility (e.g. accelerator, beamlines, end stations...etc.) should be listed. Otherwise, an unnecessary waste of manpower and time in reviewing the lists will result.), 2. abstract title for NSRRC users' meeting, 3. abstract title for NSRRC

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Activity Reports, (F) list of publications relevant to synchrotron radiation within past five years. Please note that the proposal must be written in English.

4.4.7 Users who have been granted beamtime should submit a progress report stating the result of the previous run. Failure to submit the report may result in rejection of the beamtime request. However, for the options of [Program proposal / Protein proposal / Spokesperson beamtime / BL Maintenance & Study beamtime / No research result at this moment since experiment has not yet started / Other, please specify reason], progress report submission is not required.

4.4.8 Reporting of safety measuresIn order to maintain a safe experimental environment and to protect against problems caused by hazardous samples or equipment, please comply with the following safety measures:4.4.8.1 When submitting proposal application and editing online

Experimental Safety Approval Form, please truthfully report hazard properties of all materials and equipment to be used and also explain the protection measures to be taken in the “Safety concerns and precautions” column.

4.4.8.2 For hazardous materials and samples, please provide Material Safety Data Sheet (MSDS) as attachment (electronic file is preferred or you can also mail the file to User Administration

Office) when submitting proposal application. When performing the experiment, please attach MSDS to the Experiment Safety Approval Form and it can be recycled by the user to be used for next experiment period after the experiment ends.

4.4.8.3 According to the Environmental Protection regulations, outside users should not use Announced Toxic Chemicals at NSRRC

unless there is NSRRC employee participating and acting as safety supervisor in the experiment and uses toxic chemicals that have been approved by NSRRC according to the regulations.

4.4.8.4 Principal investigators should make sure that all experiment participants clearly understand the hazardous properties of all materials and also have proper knowledge of handling these

materials. If the experiment participants do not know the hazard properties of materials or have not take safety measures, the experiment will be terminated until such situation has been improved.

4.5 Proposal Evaluation Committee’s selection highlights:4.5.1 Proposal Evaluation Committee is established in order to review the

Beamline Application Forms.4.5.2 The committee follows NSRRC’s beamtime application process and holds

a review meeting each cycle (4 months per cycle).4.5.3 This committee is divided into nine sub-committees according to

experiment classifications: (i) Imaging / Surface / Thin Films 、 (ii) Spectroscopy (Chemistry) 、 (iii) Spectroscopy: Magnetism / Strongly Correlated Electrons、(iv) Crystallography / Structure (including General X-ray Absorption & Scattering) 、 (v) Macromolecular Materials / Soft Matter 、 (vi) Protein 、 (vii) Environmental and Earth Science 、 (viii) Methodology and Instrumentation、and (ix) Others. Each sub-committee consists of three (3) members, including 2 domestic members and 1 foreign member. The term of office is three (3) years. Every year, one (1) or two (2) members should be reselected and those retired from office can be successively selected and reappointed.

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4.5.4 New committee candidates can be selected and determined only after NSRRC director consults with current User Executive Committee and Proposal Evaluation Committee members and scholars and experts in related fields.

4.6 Review and beamtime allocation highlightsNSRRC Proposal Evaluation Committee evaluates each new proposal and the results will be effective for successive 6 cycles. Within this period, beamtime request application will be documented along with the reviewed proposal (NSRRC beamtime allocation is currently 3 cycles a year).

4.6.1 For each new proposal within its life cycle, PEC will specify an upper limit for each beamline’s beamtime; unless agreed by PEC, applicants cannot interchange the beamtimes allocated by PEC for different beamlines.

4.6.2 Each new proposal should be reviewed by PEC according to the scientific value and the technological feasibility. Grade of 1 to 5 will be given and among them 1 is the best. Each PEC member will evaluate the proposal based on both of the above criteria, then the average value of all scores will be calculated and divided by 2 to get a final rating (1~5), which will be served as the basis for beamtime allocation. The applicants will be notified of the proposal score and the beamtimes’ upper limits.

4.6.3 Significance of each score is as follows:1 - Outstanding2 - Excellent3 - Good4 - Fair.5- More evaluation is needed or please apply after having discussed with other experts. Reason:

4.6.4 For proposals with 5 points or above, it is recommended that the applicants modify the proposals and then resubmit the applications. The reason isthat the chances of this kind of proposals to get beamtime allocations within their life cycles are very unlikely (even if it is not fully impossible).

4.6.5 Program ProposalPriority is evaluated (1 to 5). Evaluation is based on:4.6.5.1 Recent outstanding experimental results and publications

relevant to NSRRC beamlines (including TLS and SPring-8).4.6.5.2 The principal investigator currently has multiple general

proposals at NSRRC, has high demand for beamtimes, and has abundant human resource in the research team.

4.6.5.3 Proposal is important and initiative.4.6.5.4 Previous year’s progress report has specific result.

4.6.6 Protein proposalEvaluate the priority of each proposal (1 to 5). Proposal with following

conditions can receive higher score: 4.6.6.1 Recent experimental results and publications relevant to NSRRC

beamlines (13B1, 13C1, and SP12B2).4.6.6.2 Other recent publications relevant to macromolecule crystal

structures.4.6.6.3 Proposal is important and initiative.4.6.6.4 Previous year’s progress report has specific result.

4.6.7 Principal investigators should visit NSRRC and practically participate in their researches within each allocated beamtime. In addition, for NSRRCsafety management purpose, new project investigators or current projectinvestigators who do not hold valid user cards need to take NSRRC safetytraining and apply/renew user cards before the experiment starts. If this hasnot been completed, NSRRC’s Radiation & Operation Safety Division willnot approve the experiment to be carried out. If the project investigators

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cannot complete the safety training by the deadline due to some reasons,please fill out and return the 「Experiment Investigator Authorization Form」(http://portal.nsrrc.org.tw/uao/Form/User/U15c_EIauthorization_e.doc) toUser Administration Office by fax to appoint an experiment representative(validity is from the date of set up to the user card’s expiration date of the experiment investigator or the date that the principal investigator cancels the authorization). The experiment investigator will be responsible for all the project investigator’s proposals and he/she must take the safety training or hold valid user card in order for the experiment to be carried out.

4.6.8 Each experiment member should strictly abide by safety regulations when working at NSRRC and he/she should also be very familiar with the experimental operation. For those found violating the safety regulations, beamline management personnel have the right to withdraw theirbeamtime allocations for a period of time (the period of withdrawal will

still be counted toward the proposal’s life cycle). 4.6.9 For the scores given by PEC, the applicant can submit a written appeal and

PEC may generally ask the applicant to add some additional data and explanation. Appeal team consists of all PEC members and researchers selected by PEC. Only one appeal is allowed for each proposal and the

resulting score, no matter it is higher or lower than the original score or has no change, will become the final score and no further alteration is allowed.

4.6.10 A useful tip when preparing for proposal: the minimum number of shifts required by the applicant within a cycle should be moderate. For some

popular beamlines, competitions among low scoring proposals are very likely. If the requested minimum number of shifts is considerable and not easy to arrange into a specific beamtime period, higher scoring proposals may be considered first. Thus, please carefully consider the minimum beamtime requested within a cycle.

4.7 Beamtime fees can be categorized into paid and public. If the R&D achievements are public and can be published in periodicals at home and abroad, NSRRC will not collect charges in accordance with international convention; but if the R&D work belongs to a company’s private and confidential information and cannot be published, the user will need to pay NTD 35,000 per eight (8) hours for his/her operation. The payment methods and intellectual property rights for R&D achievements shall be specified by additionally signed contracts.

Acceptable research projects entrustment for paid proposals include the following:4.7.1 Spectroscopy

4.7.1.1 X-ray Photoelectron Spectroscopy （XPS）4.7.1.2 Extended X-ray Absorption Fine Structure （EXAFS）

4.7.2 Diffraction4.7.2.1 Powder X-ray Diffraction4.7.2.2 Surface X-ray Diffraction

4.7.3 Imaging4.7.3.1 Infrared Microscopy4.7.3.2 Scanning Photoelectron Microscopy （SPEM）

4.7.4 Fabrication4.7.4.1 Micro-machining （LIGA）4.7.4.2 X-ray Lithography

4.8 Open shift application4.8.1 Each beamline’s schedule will be announced on user website by the end of

March, July, and November of each year: Please click “Experiment” – “Query” (http://portal.nsrrc.org.tw/schedule/query.php), check “Only show

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open times” box, and click “Search” button.4.8.2 If principal investigator needs to use the Open shifts, please contact the

beamline management personnel.4.9 Principal investigator can check proposal review results online

4.9.1 Login to the User Portal Website (http://portal.nsrrc.org.tw)4.9.2 Review result: Select Proposal -> Proposal Edit -> in the Maintenance

column.4.9.3 Schedule: Select Experiment -> ExpSafety, the system will display all

beamtime schedule from the current day.4.10 Users can search for realtime beamline schedule and “Experimental Safety

Approval Form” submission status at (http://portal.nsrrc.org.tw/schedule/query.php).4.11 NSRRC beamline operation and user service related survey: In order to provide

better user experiment/service quality and to encourage interaction between usersand NSRRC personnel, user system will automatically send out survey notice afterthe experiment has ended. The principal investigator or the experiment member isurged to submit the online survey by clicking the link included in the notice (log into user account is required) or by logging in to the user account, click “Experiment” – “Questionary”, and choose the correct experiment period to fill out the survey. If additional comments to the original survey are needed, please enter the survey system according to the above instruction, enter and send out the additional comments at the bottom of the webpage (Please note that the comments from NSRRC personnel can also be viewed here).

5 User5.1 Charter of the NSRRC Users’ Executive Committee Organization

5.1.1 To ensure user’s convenience in using the facility and for the protection of user’s right, National Synchrotron Radiation Research Center (hence forth called the NSRRC) has established the “Users’ Executive Committee”, hence forth called the “Committee”.

5.1.2 The Committee shall include the following members:5.1.2.1 Elected Committee Members: Six (6) P.I.s (including guaranteed

nomination of a principal investigator in bio-medical field) and two (2) student users (inclusive of the doctorate candidates and postdoctoral researchers who have used the beamlines of the NSRRC within the past two years) shall be elected to the Committee. The term will be for two years and half of the members shall be re-elected annually.

5.1.2.2 In case the elected committee members have any special reason that cannot fulfill the duty, the Committee shall elect the replacement from the P.I., doctorate candidates and post doctorate researchers to continue and complete the term.

5.1.2.3 Members of the NSRRC participating the Committee shall be limited to a maximum of two (2). The Scientific Research division head shall be ex official member. The term of NSRRC elected member will be for one year.

5.1.3 The members of the Committee shall elect among themselves one (1) Chairman and one (1) Vice-Chairman (not including the student users and committee members of the NSRRC).

5.1.4 The mission of the Committee shall be as shown below:5.1.4.1 Be responsible for the coordination of routine affairs between

users and the NSRRC to reflect user’s needs.5.1.4.2 Hold users’ meeting with the NSRRC.5.1.4.3 Assist in pushing for synchrotron radiation related researches.5.1.4.4 Discuss all users’ related propositions.

5.1.5 The Committee shall hold three meetings annually in principle.

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5.1.6 The Committee meeting shall have at least half of the members’ attendance to be considered effective; each motion shall be considered valid if half of the members agree with the motion.

5.1.7 The procedure of electing committee members shall be as shown below:5.1.7.1 The P.I. of the committee shall be elected from the P.I. (including

co-P.I.) who have used beamlines of the NSRRC and elected in the annual users’ meeting. The ballot shall be mailed from the Committee through mail. The three members with the most votes shall be considered elected. The current committee members shall recommend the list of electorates by considering a balance of their area of researches and with the agreement of the electorates before filling into the ballot by the NSRRC committee members.

5.1.7.2 The candidates of student members shall be recommended by their advisors to the committee and the committee shall prepare the list and mail to the members. The student members with the most votes shall be considered elected. However, two members with the most votes in the first term shall be elected.

5.1.8 The modification of this charter shall be initiated by the P.I. as and when there is need and agreed by at least half of the committee members and proposed in the annual users’ meeting with agreement of at least two-thirds of the members before being considered effective.

5.1.9 This charter has been discussed and passed in this committee meeting and sent to the annual users’ meeting for approval before execution. Modification shall follow the same procedure.

5.2 Users’ Meeting5.2.1 Participants: Anyone who is interested in synchrotron radiation research is

welcome to attend the Users’ Annual Meeting. 5.2.2 NSRRC, together with UEC, hold a Users’ Town Meeting during early

October of every year. NSRRC’s UEC member (not scientific research division head) serves as the meeting organizing committee’s chairman. The meeting’s objective is to promote synchrotron radiation research, encourage intercommunication between scientific researchers, and improve synchrotron radiation research level.

5.2.3 The meeting consists of lectures by domestic and foreign speakers, NSRRC’s current status, user oral report, poster presentations, student poster contest, Town Meeting, and Interest Group Meetings.

5.2.4 The deadline for registration(http://portal.nsrrc.org.tw/uao/Form/AR/UM1application_e.doc) and the submission of abstract (http://portal.nsrrc.org.tw/uao/Form/AR/UM3e.doc) and student poster contest recommendation form is mid-July of each year.

5.2.5 Users’ Meeting & Workshops Meeting Booklet ISSN: 1815-00985.3 Technical contact person for industrial users: Experimental Facility Division Dr.

Bor-Yuan Shew (Phone: 03-578-0281 ext. 7316, Fax: 03-579-0572, E-mail: yuan@nsrrc.org.tw ).

5.4 International cooperation contact persons: Experimental Facility Division Dr. Mau-Tsu Tang (Phone: 03-578-0281 ext. 7107, Fax: 03-579-0572, E-mail: mautsu@nsrrc.org.tw); Experimental Facility Division Dr. Yao-Chang Lee (Phone: 03-578-0281 ext. 7333, Fax: 03-579-0572, E-mail: yclee@nsrrc.org.tw).

5.5 Dosimeter contact person: Radiation and Operation Safety Division Mr. Fu-Dong Chang (Phone: 03-578-0281 ext. 3341, E-mail: dong@nsrrc.org.tw). For general users, please visit User Administration Office (S207) to pick up your dosimeter (If picking up during non-office hours, please contact User Administration Office (+886-3-578-0281 #7213) beforehand so the dosimeters can be left at the main gate for pick up). When you have completed the experiment, please return the dosimeter to User Administration Office (S207) or drop it in the dosimeter recycle

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box located by the Storage Ring’s side entrance or by User Administration Office’s door before your departure. If your experiment is scheduled at the end of one month and continue to the next month, please inform User Administration Office beforehand so two dosimeters will be provided for you (please return one of the dosimeter at the end of the month and use the other dosimeter for the new month). For users who are staying at NSRRC for an extended period, please complete and return Form U22e (http://portal.nsrrc.org.tw/uao/Form/chi/ U22e .doc ) to Mr. Fu-

Dong Chang to apply for a dosimeter box located at the storage ring’s side entrance (user can pick up and return the dosimeter to the assigned dosimeter box).

5.6 Storage Ring public user offices5.6.1 The Storage Ring has one public office (E361) opened to users. The room

is consisted of four desks and chairs for four persons (Seat number is shown on the desk’s top right corner). Prior to utilization, please fully complete each column of the “U8c Sign-Up Sheet for Office Space” (http://portal.nsrrc.org.tw/uao/Form/User/U8e.doc).

5.6.2 In addition, user public offices E362 and E364 are reserved for short-term visiting professors, scholars, and Project Investigators. One office is allocated to one person and those who have beamtime will be given higher priority in room allocation. If required, please register by filling out the

“U7c Sign-Up Sheet for Office Space (for short-term visiting professors, scholars, and Project investigators)”

(http://portal.nsrrc.org.tw/uao/Form/User/U7e.doc) and pick up office keys at User Administration Office (Room S207).

5.6.3 Please take good care of the public properties.5.7 Storage Ring research offices and laboratories: For application, please contact Ms.

Chi-Chao Hsu at User Administration Office (Fax: 03-579-0572, Phone: 03-578-0281 ext. 7207, E-mail: chichao@nsrrc.org.tw). The deadline for submitting application is August of each year (Currently, all the offices and laboratories are occupied, so new applications will not be accepted at this moment).Storage Ring research offices and laboratories allocation highlights:5.7.1 Purpose: This highlight is established in order to set guidelines for the

allocation and the utilization of the research offices and laboratories at the Storage Ring area.

5.7.2 NSRRC provides light source and related experimental facilities to users to perform scientific research. The research offices and laboratories at the Storage Ring can be utilized by NSRRC staffs as well as by outside users whose experiments require long term work at the Storage Ring.

5.7.3 NSRRC Space Planning Committee is responsible for the planning, review, and allocation of the Storage Ring research offices and laboratories.

5.7.4 Research office allocation principle: The Storage Ring’s research offices are divided into single-person and multi-

persons categories, the allocation principle is as follows:5.7.4.1 Associate researcher, associate engineer (inclusive) or above can

be assigned single-person office. Staffs of other levels shall be assigned multi-persons office.

5.7.4.2 NSRRC staffs whose jobs require long term work at the Storage Ring, for example, the Accelerator Operation Group and the Radiation and Operation Safety Division, can apply for research offices.

5.7.4.3 Each beamline can apply for a research office to be used by its experimental users.

5.7.4.4 If outside users require offices due to their long term experimental needs, they can submit applications under the principal investigators’ names. Once the applications are approved, offices shall be assigned according to the users’ titles.

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5.7.5 Laboratory allocation principle:5.7.5.1 Since the laboratories are limited, allocation will take into

consideration the importance and urgency of the application. The laboratory is used to perform experiments or install related experimental facilities and it should not be used to store goods or equipments.

5.7.5.2 In order to provide complete experimental facilities for NSRRC staffs and outside users, priority should be given to material room, machining room, and other related rooms established by the Scientific Research Division and the Experimental Facility Division.

5.7.5.3 NSRRC full-time researcher who needs space to perform preparative experiments, prepare samples, provide working space for postgraduates, etc., can submit application under the proposal’s name or the group’s name. In principle, application approval will take into consideration all factors mentioned above and each proposal or group is limited to one laboratory.

5.7.5.4 If outside research groups require laboratories for their works, they can submit applications under the proposals’ names. Since general PRT group can stay at the Storage Ring’s preparation area when the shared end station is not connected to the beamline, it is not permitted for the group to apply for laboratory under the end station’s name.

5.7.6 Application and review: Applicants should complete and submit application forms to User Administration Office in August of each year. In case of urgent need for space, temporary space can be allocated to the applicant by the chairperson but written application must be submitted during the next round of application. Once approved, outside users can use the assigned space for 1 year. If more time is required, applications must be submitted every year.The Space Planning Committee can discuss and approve the applications based on the information provided. However, the final decision shall come in force only after it has been reported and accepted at the NSRRC administrative meeting. The same procedure should be followed when amendments are made. The committee has the right to review the utilization status of the space at anytime and adjustments shall be made as needed.

5.7.7 This highlights comes into force once it has been agreed at the NSRRC administrative meeting as well as being approved by the director.

5.8 Accessories: In order to assist in experiment execution, accessories warehouse (room E277) is set up. The warehouse has some common accessories such as Screw, Gasket, Pneumatic pipe fittings, Viewports, Blank Flange, Feed through, Valves, Bellows, Elbows, Nipples, Adapters, Tees, Crosses, Reducing Flanges, BNC Joints, SHV Joints, and various kinds of simple, non-costly accessories. Please make good use of these accessories and follow the utilization and management highlights below:5.8.1 The room is open 24 hours a day and it is prohibited to enter the room

without permission.5.8.2 The identification card is required for accessing the room. Any NSRRC

staff, including research assistants and persons in the Defense Service, is permitted to enter the room.

5.8.3 If outside user needs to borrow accessories from the warehouse, please contact beamline spokespersons or Mr. Jwei-Ming Juang (Beamline Group), Ext. 7216 during working hour.

5.8.4 Please register when borrowing accessories and kindly return them after utilization.

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5.8.5 Monitor is installed in the warehouse and it is prohibited to borrow the accessories using other person’s name.

5.9 Equipment and materials preparation: NSRRC has a room for equipment and materials preparation (Room E176, located at Storage ring). To use this room, please contact Mr. Jwei-Ming Juang (Ext. 7214).

5.10 Operation procedures for liquid nitrogen refilling system at gas cylinder storage area5.10.1 To be qualified to operate liquid nitrogen refilling system, users must

fulfill the followings. Fill out the application permission form (as attached) and submit to Cryogenics Group. Learn the operation procedures and safety notes. Receive hand-on safety training and obtain qualification to be authorized to access the refilling system.

5.10.2 It requires a team of at least two qualified persons to refill liquid nitrogen, and you must not involve in refilling process when in fatigue.

5.10.3 You must be aware of the operation procedures and safety notes before operating refilling system. Follow the standard operation procedures faithfully without changing any defined condition.

5.10.4 Use appropriate protection equipment during refilling, such as glove, goggle, face-shield and ear-muffs to prevent cold contact burns if spills.

5.10.5 Prepare connector before refilling. Don’t contact the valve and the surface of container and don’t stand at the direction of venting during refilling. You must watch the whole refilling process and must not leave. Stop the refilling immediately if any abnormal situation occurs and report to Cryogenics Group.

5.10.6 If pressure reduction is necessary during the refilling of liquid nitrogen or compressed gas, you must adjust the regulator. Close the regulator first and open the source of compressed gas secondly, re-open regulator and adjust flow rate to accommodate desired pressure. It is not allowed to open compressed gas source while the regulator is left open simultaneously. Depressurization is required after the use of high pressure device.

5.10.7 Interior of pipe line, valve, gauge, regulator and gas transport line should be kept clean without contamination of oil or impurities.

5.10.8 High pressure vessel must not be connected to liquid nitrogen refilling system. The liquid nitrogen container must have relief valve with pressure setting less than 2kg/cm2.

5.10.9 The residual pressure of liquid nitrogen container must be less than 0.5 bar before safe refilling initiates.

5.11 If users encounter any problems during experiments, please contact Control Room staff (ext.3141) immediately so that the problems can be solved as soon as possible to minimize the impact on user experiments.

5.12 NSRRC User Portal Website (http://portal.nsrrc.org.tw): If you are performing experiment at NSRRC for the first time but would like to use NSRRC user website functions, such as submitting online application form, applying for user card, completing online experimental safety form, applying for experimental subvention or guesthouse reservation, etc., please make online registration to become NSRRC user first. If you have already applied for NSRRC’s user card, you will automatically become NSRRC user website’s user and it is not necessary to complete this procedure.5.12.1 Applicant should first go to User Portal Website, click Register at the top

right-hand corner and then complete your personal information. Please note that fields with * are required.

5.13 Transportation: 5.13.1 Users staying at NSRRC’s guesthouse can borrow bikes and protection

gears at User Administration Office. 5.13.2 In order to effectively control the vehicles coming in and going out of

NSRRC, for users who drive to NSRRC, please stop by the Guard Room to exchange for temporary parking permit or apply for long-term parking

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permit. Each user can apply for 2 parking permits (1 for automobile and 1 for motorcycle) free of charge. If additional parking permits are needed, NT$500 processing fee will be charged for each parking permit. The maximum parking permits that each user can apply is 4 (2 for automobile and 2 for motorcycle) and please contact User Administration Office for parking permit application.

5.13.3 Parking related regulationsRecently, parking poses a serious problem at NSRRC due to limited parking space. We would like to ask users to assist in complying with the following parking regulations for safety and convenience reasons.5.13.3.1 If you are expecting visitors during your stay, please inform the

main gate (ext.3333) beforehand so that proper guidance can be given to the visitors.

5.13.3.2 Please do not park your vehicles at NSRRC parking lot unless you are visiting NSRRC for experiments or for NSRRC related affairs.

5.13.3.3 When the parking lots are full and only parking by the roadside or curb is possible, please avoid parking in front of the hydrant, at intersection, or at the corner of the road (please do not park at any area where the red line is drawn) for safety reasons.

5.13.4 Access control at main gateIn order to ensure the safeness of users, NSRRC employees, and their properties, NSRRC security guards will perform access control at the main gate, please kindly cooperate with the following:5.13.4.1 When entering or going out of NSRRC, please wear your user

card and put your parking permit in visible place.5.13.4.2 In order to ensure the safeness of the properties, the security

guards will check vehicles (including the trunks) at random basis.5.13.4.3 When bringing equipment or items to NSRRC from other places,

please inform security guard at main gate and stickers will be put on each equipment or item for verification purpose.

5.13.4.4 When moving equipment or items (including those that are already in NSRRC) out of NSRRC, you must prepare a form (you can get copies of the form from Receiving Room, Copy Room at the research building, and General Affairs Office) signed by the principal investigator and related NSRRC beamline management personnel. If the form is not prepared or if there is no sticker on the equipment or item, you will not be able to move the equipment or item out of NSRRC.

5.14 Food:5.14.1 During the construction of the TPS, the meal ordering service is provided

by NSRRC General Affairs Office. Currently, there are two regular meal providers and one vegetarian meal provider who participated in this meal ordering program and users are welcome to use this service. If needed, please contact the Reception Desk at ext. 9 before 10:30 on working days to place orders for lunch boxes. For dinner boxes, please contact the security guard room at ext. 3333 before 15:30. For Meal orders on weekends and holidays, please contact the security guard room. The cost per meal on working days is NT$60 whereas the cost per meal on weekends or holidays depends on the participating meal service provider. Please pay cash upon ordering. Lunch boxes can be picked up after 11:45 and dinner boxes can be picked up after 17:30 at the Security Guard Room.

5.14.2 In order to avoid mice and cockroaches damaging the apparatus and devices, it is prohibited for any person to take food and/or eat at the experimental area of the Storage Ring.

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5.14.3 In order to satisfy staffs’ and users’ temporary demand for food during their experiments and operations, instant noodle and beverage vending machines have been placed at the side entrance of the Storage Ring and at the main entrance of the (old) Instrumentation Building.

5.15 Accommodation: 5.15.1 NSRRC guesthouse (Please refer to Item 10: Lodging Precautions for

more information).5.15.2 Tsing Hua Guest House:

Tel: +886-3-574-2100 Website: http://web11.nsrrc.org.tw/guesthouse/client/news.aspx

5.16 Clinics:5.16.1 Science Park clinic:

Tel: +886-3-577-2145~624 hrs Emergency Tel: +886-3-579-8908Address: No. 2, Industry E. Rd. 2, Hsinchu Science Park.

5.16.2 Mackay Memorial Hospital (Clinic of NTHU)Tel: +886-3-571-5131 ext. 62088; +886-3-574-5733Website: http://www.hc.mmh.org.tw/7113/index.asp?Page_No=EngVer&Csdp=7113

5.17 Transportation: Location map of NSRRC can be found online (http://www.nsrrc.org.tw/english/map_1.aspx)Attention: Due to construction of the TPS, the gate on R & D Road 6 has been closed temporarily. Please access NSRRC from the gate on Park Ave. 3 (at the crossroad of Park Ave. 3 and Creation Road 4). The gate on Hsin-Ann Road only allows access by ID card at this moment. 5.17.1 Train: Get off at Hsinchu train station and then take taxi or city bus to

NSRRC. Taxis can be found around Hsinchu train station and the cost is approximately NT$150~NT$200.

5.17.2 Taiwan High Speed Rail: Get off at Hsinchu station. Take interval bus (Free Science Park shuttle bus orange line (http://www.sipa.gov.tw)) to Science Park Life Hub and then take interval bus between Tsing Hua University (NTHU), NSRRC, and National Health Research Institutes (NHRI) (http://portal.nsrrc.org.tw/uao/WebManag/intervalbus.pdf) toarrive NSRRC.

5.17.3 City Bus: Currently, there is no direct bus to NSRRC but user can arrive NSRRC via the following four ways:

5.17.3.1 Take No. 2 bus to Chiao Tung University Kuan-Fu campus and walk across the campus to the south entrance. From the entrance, turn right and walk along Hsin-Ann Road until you arrive at the crossroad for Hsin-Ann Road and Park Ave. 3, turn left and walk along the left sidewalk of Park Ave. 3. NSRRC is located at the crossroad for Park Ave. 3 and Creation Road 4.

5.17.3.2 Take bus No. 1, No. 1A, No. 2, No. 30, or No. 31 and get off at Tsing Hua University bus stop. Enter Tsing Hua University campus and walk to the south entrance, turn left and continue to walk until you arrive at the left sidewalk of Park Ave. 3. Turn right and walk along Park Ave. 3 and NSRRC is located at the crossroad for Park Ave. 3 and Creation Road 4 or take interval bus between Tsing Hua University (NTHU), NSRRC, and National Health Research Institutes (NHRI)http://portal.nsrrc.org.tw/uao/WebManag/intervalbus.pdf).

5.17.3.3 Take bus No. 1 or No. 1A and get off at main gate of Hsinchu Science Park. From the entrance, walk straight along Park Ave. 1 for approximately 8 to 10 minutes until you arrive at the crossroad for Park Ave. 1 and Hsin-Ann Road, turn right and walk straight along Hsin-Ann Road. At the crossroad for Hsin-Ann Road and Park Ave. 3, turn left and walk along the left

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sidewalk of Park Ave. 3. NSRRC is located at the crossroad for Park Ave. 3 and Creation Road 4.

5.17.3.4 Science Park Life Hub bus stop: Walk toward the Mega International Commercial Bank and turn left when arrive at Hsin-Ann Road crossroad. Continue to walk along Hsin-Ann Road until you arrive at the crossroad for Hsin-Ann Road and Park Ave. 3, turn left and walk along the left sidewalk of Park Ave. 3. NSRRC is located at the crossroad for Park Ave. 3 and Creation Road 4.

5.17.3.5 Free Science Park shuttle bus (http://www.sipa.gov.tw): Everyday (excluding weekends and holidays) from 6:30~21:30, there will be shuttle bus every 15~30 minutes. Take the Red line and get off at Guard (Creation Road 2) bus stop. At the crossroad for Park Ave. 3 and Creation Road 2, walk toward downhill direction and NSRRC is located at the crossroad for Park Ave. 3 and Creation Road 4.

5.17.3.6 Interval bus among Tsing Hua University (NTHU), NSRRC, and National Health Research Institutes (NHRI) (for bus schedule and route, please visithttp://portal.nsrrc.org.tw/uao/WebManag/intervalbus.pdf): Interval bus service is provided between NTHU, NSRRC, and Science Park Life Hub (Please take Free Science Park shuttle bus (purple line) at Science Park Life Hub to NHRI) during working hours (Schedules for winter and summer vacation will be announced on the User Portal Website (http://portal.nsrrc.org.tw) as they become available, please check the schedules online).

5.17.3.7 Bus: Get off at Chiao Tung University, Tsing Hua University or Science Park Life Hub bus stop and follow (5.13.2.1), (5.13.2.2) or (5.13.2.4) mentioned above or take taxi to NSRRC. Taxi can be found around Hsinchu train station; if not, please call No.1 Taxi Company (551-6000), Chin-Li Taxi Company (522-1111), Ta-Chien Taxi Company (531-1211) or Science Park Transportation Co. (578-5505).

5.17.4 Self drive: If taking the highway to Science Park, please follow the map below to get to NSRRC.

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6 NSRRC User Card Application and Utilization6.1 User Card Application (use the same name as it appears in your passport)

6.1.1 Qualification: Beamline proposal members; add the applicant to the project member list in the proposal or Experimental Safety Approval Form. Register to become NSRRC user on User Portal Website (http://portal.nsrrc.org.tw).

6.1.2 Take safety training (approximately 1 hour) and this can be done using one of the two methods listed below:6.1.2.1 Online: Access the user website, download files from the

website, and take the training (Note: When you have passed the test, the system will ask you to enter your name/passport number/gender/E-mail. Afterwards, the test result will be displayed on the screen, please click “Print” button and print out the test result page for record purpose before clicking “Next” button to continue with the application process.).Chinese http://portal.nsrrc.org.tw/chgLanguage.php?lang=CHT&page=%2FSafety%2FEnglish

http://portal.nsrrc.org.tw/chgLanguage.php?lang=ENG&page=%2FSafety%2F6.1.2.2 Multimedia: Training at User Administration Office (Room S207,

Ext. 7211). Please make arrangement for safety training by phone beforehand.

6.1.3 Please provide a 1”×1” photograph or photo file for card issuing purpose (Please contact User Administration Office (ext.7211) 3 days prior to your pick up so we can issue your user card). The user card should be picked up within 6 months (during office hours, please pick up at User Administration Office; during non-office hours, please inform User Administration Office beforehand so arrangement can be made to pick up the user card at the guardroom located at the main gate); after 6 months, the user needs to retake the safety training. If an user cannot pick up his/her user card personally, please complete “U25e User Card Pick up Authorization Form” (http://portal.nsrrc.org.tw/uao/Form/eng/U25e.doc)

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and ask his/her representative to take it to User Administration Office to complete user card pick up process. For verification purpose, please bring your passport when picking up user card (If picking up user card during non-office hours, please submit a photocopy of your passport to User Administration Office). In order to provide convenience for international users, User Administration Office manages user cards for them. When arriving NSRRC, please follow the above mentioned method to pick up user cards. When leaving NSRRC, please return user cards to User Administration Office/guardroom or drop them to the User Card recycle box located at the Storage Ring’s entrance.

6.1.4 Please note that only users with valid user card can apply for subvention (domestic users and international users with domestic address only) and accommodation and to access NSRRC facilities.

6.2 User cards serve as identification card at NSRRC, please wear the user cards either on chest or at waist; in principle, the user card must be worn at places where it is obvious to others. If any user is not wearing user card, he/she will not be allowed to enter NSRRC. User card’s effective period is three years from the issue date and when the user card’s expiry date is less than 6 months, user should take NSRRC safety training to renew his/her user card. When renewing or canceling user cards by user card holders, the original user cards should be returned. Lost card replacement fee is NT$500 and please visit User Administration Office (Room S207, Ext.7211) and fill out “User Card Application Form” (http://portal.nsrrc.org.tw/uao/Form/User/U1idcard_e.doc) to complete card replacement process.

6.3 User card’s serviceable range:6.3.1 Each user should carry his/her personal user card when accessing the

radiation control area (Storage Ring) and non-radiation control areas (including the Administration Building, Experimental Building, and the Storage Ring).

6.3.2 Persons accompanying an user can access NSRRC facility together with the user card holder during working hours. However, they are prohibited to utilize NSRRC’s experimental equipment and operate the beamline.

6.4 Users with user cards can submit the “U3e Monthly Paid Photocopy Application Form” (http://portal.nsrrc.org.tw/uao/Form/User/U3eCopy.doc) and apply for the right to monthly photocopy.6.4.1 After the application form is approved and signed by the principal

investigator, please send the form to User Administration Office (Room S207, Ext.7211). It will take approximately one day and you can use the photocopy once the form is processed.

6.4.2 Photocopy charge will be calculated at the end of each month and you will receive notification of payments due via telephone. The applicant should visit User Administration Office (S207) in person within two months or before NSRRC’s fiscal closing date to complete payment.

7 Safety Promise7.1 I have completed the safety training and I also understand and am willing to follow

NSRRC safety rules and procedures. 7.2 When performing dangerous work, I will act cautiously and responsibly. If I am

unsure of proper procedures, I will request help from others.7.3 I assure that my actions will not endanger other people and I will faithfully report

any unsafe conditions and activities.7.4 I am responsible for my own experimental safety and I have enough knowledge to

handle experiment related hazardous materials and potential accidents.7.5 During my stay at NSRRC, I shall follow the general safety requirements and

promise mentioned above.

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7.6 In order to keep fresh air in the storage ring and to avoid the leaking of unfavorable odor during vacuum baking, appropriate tape should be used and necessary exhaust process should be done at the beamlines and the end stations. For more detailed information, please refer to the user safety training.

8 Temporary User Card Management Highlights8.1 Pick Up/Utilization Application:

8.1.1 Since processing and issuing of user card needs some time, if your User Card is not ready for pick up, you can request for a temporary user card from the User Administration Office (S207) in order to access NSRRC.

8.1.2 In principle, the temporary user card can be used for two days from the application date. If extension is needed, please go to User Administration Office (S207) and reapply.

8.1.3 The temporary user card cardholder should be accompanied by a user card cardholder and he/she should not operate experimental equipments and beamlines independently.

8.1.4 The temporary user card can access the Administration Building, the Experimental Building, and the Storage Ring.

8.2 Return methods:8.2.1 When the user card borrowing period is over or you have completed the

experiment and are ready to leave NSRRC, please return the user card to User Administration Office (S207) during office hours (8:00 to 17:00, Monday to Friday).

8.2.2 If the user wishes to return his/her temporary user card after working hour, he/she can drop it into the temporary user card return box located at the Storage Ring entrance or return it to the Guard Room at NSRRC‘s entrance. Afterwards, please notify User Administration Office by phone (TEL: 03-578-0281 Ext.7211 / 7213).

8.2.3 If the temporary user card is not returned after the borrowing period, its functions will be cancelled. User Administration Office will then contact the principal investigator in order to get the card returned to NSRRC. If it is lost, NT$500 issuing fee will be charged.

9 Subvention for Domestic UsersIn order to promote domestic synchrotron radiation research, NSRRC provides subvention to “post-doctor researchers, assistants, and students” (hereinafter refer to as the applicant and he/she must be included in the co-experimenters section on the 「 Experimental Safety Approval Form 」 , for content, please refer to http://portal.nsrrc.org.tw/uao/Form/chi/A2eapproval.doc) who use NSRRC’s beamtimes. Each beamline period is limited to four applicants per day. Please note that according to audit policies by National Audit Office, please apply subvention from one funding source only. In case of more than one funding sources, NSRRC will ask P.I. to return the subvention. The subvention procedure is as follows:9.1 Subvention principle:

9.1.1 For proposals approved by PEC, subvention is provided according to PEC approved shifts.

9.1.2 For non-PEC proposals (i.e. proposals submitted after submission deadline for the cycle), the maximum is 14 days for each proposal:9.1.2.1 Subventions for spokesperson’s beamtimes or commissioning

period are approved by the Scientific Research Division head.9.1.2.2 Subventions during beamline construction are approved by the

Experimental Facility Division head.9.1.2.3 The maximum non-PEC proposals that the spokesperson can

approve per cycle is 60 days.

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9.1.2.4 The sum of each applicant’s subventions within each beamline should not exceed 20 days per cycle.

9.1.3 Subvention is available during international P.I.’s beamtime if the experiment members belong to domestic affiliations. Note: subvention principle and procedure are same as that of the domestic applicants.

9.1.4 Users who have been offered stipend by NSRRC, such as receiving of long term grant or participation in the doctoral candidate training program, cannot apply for subventions. If such case has been found, NSRRC shall request the user to return the subvention amount received and will also notify the principal investigator.

9.2 Subvention is described in detail as follows:9.2.1 Transportation fare: The fare for two-way Tze Chiang train ticket is

subsidized (starting station: the applicant’s affiliation; destination: Hsinchu train station). For applicants of non-PEC proposals, the transportation fare subsidized is limited to two two-way transportation fares for each beamline per cycle.

9.2.2 Food expenses: Subvention is approved based on the actual experiment period (days) and it is also limited to PEC approved period (days). Within 30 km of NSRRC, the subvention for each applicant is NT$200/day; beyond 30 km, the subvention for each applicant is NT$500/day.

9.3 Applicant should submit online subvention application (http://portal.nsrrc.org.tw/support/support.php), print out the “User Subvention Application Form”, personally have P.I. and beamline management personnel sign

the form, and then return the form to User Administration Office before the application deadline. The subvention amount will be transferred to the applicant’s bank account twice a month. Subvention application made after the application deadline or after annual payment application deadline is not acceptable. Application deadlines:

Experiment ending date Application / Submission deadlineBefore Nov. 19 (inclusive) Within 30 days after the experiment endedNov. 20 ~ Dec. 19 (inclusive) Before Dec. 20After Dec. 20 (inclusive) The day when the experiment ends

9.4 Everyday, the applicant should use his/her user card to access the Storage Ring’s entrance (for access recording purpose) and sign in at the side entrance of the Storage Ring, near the elevator. Subvention is approved based on sign in record and if sign in for another person is discovered, the subvention application for that experiment period will not be processed.

9.5 Subvention policy when natural disasters occurIf the Storage Ring stops operation due to natural disasters, User Administration Office staff will record the beamtime as shutdown time. If the operation is stopped after noon, that day’s subvention will be paid as usual. If the operation is stopped for the entire day, that day’s subvention will be cancelled. If user stays at the guesthouse during shutdown period, his/her subvention will still be paid as usual.

10 Lodging Precautions10.1 NSRRC Guesthouse consists of 30 rooms with double twin beds and 1 family room.

In addition, there are public amenities such as lounge, public phone/computers, and coin washer and dryer.

10.2 Online guesthouse reservation website: http://web11.nsrrc.org.tw/guesthouse/client/news.aspx (Please use IE browser (To download IE browser, please visit http://www.microsoft.com/windows/ie/default.mspx) to make online reservation. In case there is any internet connection problem or when you cannot make online reservation, please download, fill out, and return 「 U17e NSRRC Guest House

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Application Form 」 (http://portal.nsrrc.org.tw/uao/Form/User/U17e.doc) to User Administration Office at +886-3-579-0572).

10.3 User discount room rate: When user has verified that his/her user card is within the effective period (Log in to http://portal.nsrrc.org.tw and then click “Self Info.” -> “User Card”), he/she can apply for guesthouse reservation online and pays for the room. Room rates:10.3.1 If safety training/user card renewal and guesthouse reservation and

payment are not completed 7 days in advance, general rate is applied: 1 single occupant room for NT$700/person per day, 1 double occupant room for NT$500/person per day, family room for NT$1,500. Please be aware that cancellation needs to be done 1 day in advance. To cancel your reservation, please fill out the 「Guesthouse Cancellation Form」.

10.3.2 If safety training/user card renewal and guesthouse reservation and payment are completed 7 days in advance, discount rate is applied: 1 double occupant room (share a room with another user) for NT$300/person per day. Please be aware that cancellation needs to be

done 7 days in advance. To cancel your reservation, please fill out the 「Guesthouse Cancellation Form」.10.4 Payment methods:

10.4.1 Over-the-counter payment: Please visit User Administration Office during office hours, Mon.-Fri. 8:00 a.m. to 4:00 p.m.

10.4.2 Wire or ATM Transfer: Please fax the transfer receipt with applicant’s name written on it to +886-3-578-3803.Bank/Account: Bank of Taiwan, Hsinchu Science-based Industrial Park Branch (Bank Code: 004).

Account Number: 073-001-106939 Account Name: National Synchrotron Radiation Research Center

10.4.3 Credit Card: Please fill out the Credit Card Authorization Form (http://web11.nsrrc.org.tw/guesthouse/client/Credit%20Card%20Authorization%20Form_e.pdf) from the NSRRC website. After signing the form, fax it to +886-3-578-3803. If applying refund due to personal factors, 2 to 3.8% service fee will be deducted and the rest of the guesthouse charge will be refunded.

10.5Room key pick up:10.5.1 Place: User Administration Office.10.5.2 Time: 2 p.m. on normal working days; if picking up during non-office

hours, please inform User Administration Office beforehand so the room key can be left at the main gate for pick up.

10.6If guesthouse reservation adjustment is needed due to factors caused by NSRRC (e.g. failure of light source/beamline/end station, natural disasters, or beamline schedule adjustment), please visit or contact User Administration Office to complete “Guesthouse Adjustment Form” (Chinese version only). After related procedures have been completed, the accommodation fee shall be waived, or discount rate shall be applied, or refunds shall be processed.

10.7 Persons who are not registered for lodgment are not permitted access to the guesthouse, and they also should not stay in the guesthouse using another person’s

name. NSRRC will check the guesthouse periodically and if anyone is foundviolating the lodgment rules, NSRRC’s higher management and the principalinvestigator will be informed.

10.8 NSRRC guesthouse provides lodgment for users during experiment period. Users are not allowed to sleep at the Storage Ring during Non-User Time (2 to 5 a.m.). If such case has been discovered, the user’s right to subvention will be suspended for one year.

10.9 Wireless internet access is available at guesthouse, please use the account ID and password announced at the bulletin board on 1F.

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10.10Persons other than occupants cannot lodge at the guesthouse. In addition, cooking inside the room or performing improper act is not allowed as well.

10.11When the room key is lost, the occupant must pay NT$500 reimbursement fee.10.12For more detailed information about NSRRC guesthouse, please refer to

“Reservation Information”(http://portal.nsrrc.org.tw/uao/Form/User/reservation_info_ e .pdf ) or “LodgingPolicy” (http://portal.nsrrc.org.tw/uao/Form/User/ lodging _ policy _ e .pdf ).

11 Perform Experiments at Japan SPring-8 11.1 When a user perform experiment in SPring-8 for the first time, please apply for

Japan SPring-8 user number and complete the user personal information directly via the website https://user.spring8.or.jp/en/ (If you need NSRRC to certify your Form 5-1, please remember to add NSRRC as your affiliation in addition to your current affiliation during the registration process, else SPring-8 Users Office will not accept the Form 5-1 submitted by the user). Since SPring-8 will send information to users periodically, please remember to keep personal information (especially address) updated. The user number will be given after the registration process is completed.

11.2 Apply for Japan SPring-8 beamlines: when the beamtime schedule and SPring-8 proposal number have been announced and you have been allocated beamtime, Project Investigators should fill out online proposal application (originally called B1 form) as soon as possible or during the specified period. When the proposal application has been approved by the beamline management personnel and SPring-8’s radiation safety division, User Administration Office will notify each Project Investigator to complete the Form 9 (originally called B9 form) and Form 10 (originally called B10 form) online. The online system can be accessed at https://user.spring8.or.jp/en/. The contents of the forms are the same as the B1c SPring-8 Use Plan for Contract Beamline (http://portal.nsrrc.org.tw/uao/Form/SP8/SPForm-B1_e.doc), B9c List of Samples, Reagents, etc. (http://portal.nsrrc.org.tw/uao/Form/SP8/SPForm-B9_e.doc), and B10c Application form for SPring-8 Facilities for Contract Beamline Users (http://portal.nsrrc.org.tw/uao/Form/SP8/SPForm-B10_e.pdf) forms. Apart from proposal application, Form 9, and Form 10, the principal investigator also needs to submit online Form 14 Experimental Report (http://portal.nsrrc.org.tw/uao/Form/SP8/F14_draft.doc) at SPring-8’s user website when being notified by NSRRC User Administration Office. Attention: After discussion between SPring-8 Users Office’s representatives and NSRRC User Administration Office’s representatives, SPring-8 Users Office has agreed for NSRRC User Administration Office staff to complete the online proposal application, Form 10, and Form 14 for the Principal Investigators (due to safety concerns, Form 9 still needs to be completed by the Principal Investigators). If Principal Investigators need User Administration Office to complete the online submission of forms, please fill out and return the requested forms in Word file (please refer to the above links) along with the Principal Investigators’ SPring-8 user no. and password to User Administration Office (user@nsrrc.org.tw).11.2.1 Steps to complete the online forms:

11.2.1.1 Proposal application: Click Proposal Submission > Proposal Submission > New > Non-Proprietary Research > Contract Beamlines Start, fill in the information according to the「User Guide」

(http://portal.nsrrc.org.tw/uao/Form/SP8/SPForm-B1-point_e.pdf).11.2.1.2 After being notified, fill out Form 9 and Form 10: Clicking Document

> Online Submission, complete Form 10 Application Form forSPring-8 and then complete Form 9 List of Samples, Reagents, etc..

11.2.1.3 Change project team member: Click Member/Consumables > Change Project Team Member.

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11.2.1.4 After being notified, submit Form 14 Experiment Report: Click Documents > Online Submission > Experiment Report, fill in the information according to the 「Experiment Report Submission」(http://portal.nsrrc.org.tw/uao/Form/SP8/SP8-report-submission.pdf).

11.3 Every user who plans to perform experiment at SPring-8 must submit Form 5-1 Radiation Worker Registration Form. The Form 5-1 is effective from April of the current year or from the date it is processed to March of the next year and it needs to be renewed once a year. Users can have the Form 5-1 certified through the following 2 methods:11.3.1 Through the users’ affiliation

Every user who plans to visit SPring-8 please complete one copy of the Form 5-1 (http://portal.nsrrc.org.tw/uao/Form/SP8/SPForm-B5-1_ blank . pdf ) and send it along with the medical exam report as prescribed by SPring-8 to related personnel in the users’ affiliation for certification. Once the certification process is completed, please send a copy of the form to Ms. Takami at Taiwan Beamline Office (Fax: +81-791-58-1868; E-mail: taiwanbl@spring8.or.jp) via fax or e-mail before mailing the form to SPring8 (Address: Taiwan Beamline Office, 1-1-1 Kouto, Sayo-cho, Sayo-gun, Hyogo 679-5198, Japan) for further processing. Attention: SPring-8 must receive the original form 2 weeks prior to the start of the experiment. In case the original form cannot be received by SPring-8 by the specified date or before your arrival, please take the original form to SPring-8 by yourself after sending a copy to Taiwan Beamline Office by fax or e-mail. More detailed information on Form 5-1 completion and certification can be found at https://user.spring8.or.jp/15_4_before_p_e.jsp#ch05-1.

11.3.2 Through NSRRC (In case the user’s affiliation is unable to complete the certification process, NSRRC can certify the form for the user)If the user has already passed NSRRC’s safety test and his/her NSRRC User Card is within the effective period of three (3) years, please complete two copies of the Form 5-1 (http://portal.nsrrc.org.tw/uao/Form/SP8/SPForm-B5-1_ n e w . pdf ), fill in Chinese name, English name, and SPring-8 User No. (Please refer to the sample formhttp://portal.nsrrc.org.tw/uao/Form/SP8/SPForm-B5-1_e_new_example.pdf), then return the forms along with the required health examination report (For more detailed information on health examination items, please refer tohttp://portal.nsrrc.org.tw/uao/Form/SP8/SPForm-B5-1_health_e.pdf), toNSRRC three weeks before the experiment starts. User Administration Office will send a PDF copy of the form to Taiwan Beamline Office at SPring-8 via e-mail. The original forms will then be mailed to Taiwan Beamline Office at SPring-8 and to the user. If there is no reply address, the original form will be returned to the affiliation of the principal investigator.

The user takes the original form to SPring-8 Users Office for registration purpose and he/she will be able to perform experiments after taking the safety training (For the “Affiliation” column on “Certification of Attending Orientation for Radiation Safety” form, please fill in the affiliation that you have provided during your SPring-8 user registration process. For more detail, please refer to http://portal.nsrrc.org.tw/uao/Form/SP8/Cert_safety_e.doc). If user arrives at the airport after 2:00 p.m. or during Japanese holiday, please contact Ms. Takami (Tel: +81-791-58-1867，E-mail: taiwanbl@spring8.or.jp) while at the airport in order to arrange for renewal users to pick up their user cards at the entrance and for new users to take safety training at the Public Relation Room. Note: The safety training is valid for one year. Users should complete the original SPring-8 Form 5-1 “Radiation Worker Registration Form” (including signature) in April of every year and mail the forms along with the required health examination reports to the NSRRC User Administration Office in order to renew their registrations.

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11.4 Tax exemption for items sent to SPring-8 for experiment purpose: According to the regulations in Japan, 5% consumption tax is imposed on imported items, thus users usually have to pay tax on packages sent to SPring-8 for experiment purpose by themselves. For your information, there are two ways in which users can enjoy tax exemption:11.4.1 Users can declare to the customs that the packages will be re-imported within

1 year after its exported date. If you need to use this option, please inform Ms. Takami or User Administration Office about your package (1. Name of the item, 2. Concrete purpose of export, 3. Conditions, 4. Delivery company

that you are going to use, and 5. Expected shipping date) in advance. Attention: please be informed that NOT ALL items are tax-exempt, so it will be better to contact us beforehand so Ms. Takami can discuss the matter with

the customs.11.4.2 Through CARNET based on ATA (Admission Temporary Admission) treaty.

If you choose to use this option, you will need to complete the process by yourself in your own country. More information on CARNET can be found at http://www.jcaa.or.jp/e/carnet-e/index.html.

For any question or more information on this matter, please contact Ms. Takami atTaiwan Beamline Office at SPring-8 (taiwanbl@spring8.or.jp) or User Administration Office (user@nsrrc.org.tw).

11.5 User card’s serviceable range: All users should carry their personal user card when accessing SPring-8’s radiation control area (Storage Ring Building) and non-radiation control areas. When a user checks in for the first time at SPring-8, the video tape provided by SPring-8 Users Office will explain in detail the related safety regulations.

12 NSRRC Subvention for Domestic Users who Participate in Japan SPring-8 ExperimentsIn order to promote synchrotron radiation research, NSRRC provides subvention for domestic users (hereinafter refer to as applicant) who perform experiments at Japan SPring-8. The subvention is provided for proposals approved by NSRRC PEC and each proposal is limited to three applicants (the principal investigator (right to subvention cannot be transferred) and 2 students). For subvention of more than three applicants, the principal investigator should submit the application to the beamline management personnel before the experiment starts and the application will be approved by NSRRC’s Scientific Research division head. 12.1 Title of Receipts/Invoices: National Synchrotron Radiation Research Center

(Organization ID Number: 05601093).12.2 Expenses should be reported and the exchange rate announced by Bank of Taiwan

the day before departure is used for subvention (User Administration Office will search the exchange rate for users who have not provided the foreign exchange document from the bank). Please keep the receipts and return them to NSRRC when applying for subvention.Types of Receipts/Invoices are described as follows:12.2.1 Visa fee: Visa fee for first visit to Japan or visa renewal.12.2.2 Insurance: Reimbursement is limited to NT$ 4 million.12.2.3 Transportation fares: Include the expenses from the user’s affiliation to

CKS International Airport, two way airline ticket between Taiwan and Kansai - approximately NT$13,000 and the actual fare will be adjusted according to the current fuel and tax surcharges (submission of travel agency receipt or invoice, ticket stubs, and round-trip boarding passes are required and if the fare is over NT$17,000, the reimbursement amount shall take into consideration the fares reported by other groups within the particular period), the train fare from Kansai International Airport to SPring-8, taxi fare, and car rental expenses. In case travel by taxi is a must,

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please kindly pay attention to the limitation on taxi fare reimbursement: the maximum taxi fare reimbursement for each proposal is 4 trips, including 2 trips in Japan (roundtrip between Aioi and SPring-8) and 2 trips in Taiwan (roundtrip between the users’ affiliation and the airport). If you did not taking domestic airlines, please fill out SP2c form; if receipts/invoices were lost, please fill out SP3c form.

12.2.4 Lodgment charges: Japan SPring-8 provides guesthouse for user accommodation. Lodgment subvention is approximately JPY2,000/night and the period subsidized is from the night before the experiment starts to the night when the experiment ends.

12.2.5 Food expenses: US$60/person each day and the number of days subsidized is calculated according to the actual experiment days plus one day (departure and return are counted as half day each).

12.3 Experiment report should be written according to the F14c form (http://portal.nsrrc.org.tw/uao/Form/SP8/F14_draft.doc). Please indicate proposal number, experiment members (including members’ Japan SPring-8 user numbers and experiment dates) and e-mail the report to User Administration Office (user@nsrrc.org.tw).

12.4 Subvention application: Applicant should refer to the “SPring-8 Online Subvention Application Guide” (http://portal.nsrrc.org.tw/uao/Form/SP8/SP8_sub_guide_e.pdf) to complete the subvention application online (http://portal.nsrrc.org.tw/support/sup_sp8.php). After submission is completed, please print out the “SPring-8 Users travel reports” (sample form (http://portal.nsrrc.org.tw/uao/Form/SP8/SP8_sub_form_sample_e.pdf)), put your signature in the applicant’s signature column, and have your P.I. sign the form. Later, please send the form along with the receipts/invoices mentioned in item 12.2 above to User Administration Office. After the report (item 12.3) has been approved, the subvention will be transferred to the applicant’s bank account approximately one week. Subvention documents submitted 30 days after the experiment ends or after the annual payment application deadline will not be accepted.

13 Notices and Precautions for Japan Guesthouse Reservation13.1 Guesthouse reservation or adjustment: After being notified by User Administration

Office in regards to filling out the online Form 10, please log in to the Project Investigator’s SPring-8 user account, click Document > Online Submission, and choose the link for Application Form for SPring-8 to fill in the occupants’ information. If changes to guesthouse reservation are needed after arrival at SPring-8, please contact SPring-8 User Office or Guesthouse counter directly.

13.2 Check In/Out:13.2.1 Please check in at SPring-8 Guesthouse during office hours (4:00 p.m. to

10:00 p.m.). If you wish to extend your stay, please confirm with the contact person beforehand (Phone: 002+81-0791-58-0933).

13.2.2 Check out time is between 10:00 a.m. and 4:00 p.m. If checking out after 4:00 p.m., the total guesthouse charge will include that night’s room charge.

14 NSRRC Annual Activity Report (in English)14.1 It is the responsibility of all users to submit annual result reports to User

Administration Office. In order to compile each year’s research results and publish NSRRC Annual Activity Report, users should provide the following three types of data to NSRRC. 14.1.1 Publication lists (including published, submitted, and in-press) relevant to

NSRRC light sources.

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Format and sample:(http://portal.nsrrc.org.tw/uao/Form/AR/AR2_e.doc).Note: Please provide publications lists related to NSRRC beamlines only. Further, since NSRRC’s library needs to keep a copy of the entire conference/meeting paper, please do not provide conference/meeting publications in your lists if the full paper is not available.

14.1.2 Please complete the “current and graduated students, whose dissertations are related to NSRRC” form (http://portal.nsrrc.org.tw/uao/Form/AR/AR3student_e.doc).Note: Student dissertation lists provided by users will be checked against the national dissertation database. If correct, the dissertation list will be kept, otherwise, the information will be reconfirmed. In addition, the full dissertation of doctoral students advised by NSRRC’s employees will be kept.

14.1.3 1 page English activity report (up to December 31 of the previous year). Format (http://portal.nsrrc.org.tw/uao/Form/AR/AR1_form_e.doc) and sample (http://portal.nsrrc.org.tw/uao/Form/AR/AR1_template_e.doc).

14.2 Submission period: Items 14.1.1 and 14.1.2 are due on June 30 and December 31 of every year; item 14.1.3 is due on December 31 of every year.

14.3 Reply methods: Please send the files (Word format) to User Administration Office (user@nsrrc.org.tw) by e-mail or submit online.

14.4 Activity Report ISSN number:14.4.1 SRRC Activity Report (2002 and before) ISSN: 1814-786014.4.2 NSRRC Activity Report ISSN: 1814-7879

15 Deadlines15.1 Due dates for 2xxx PEC proposals.

15.1.1 2xxx-1 By the end of September of previous year15.1.2 2xxx-2 By the end of January of the same year15.1.3 2xxx-3 By the end of May of the same year

15.2 Experimental safety approval form: The form should be completed online before the experiment commences so that the beamline management personnel and radiation safety officer can perform online approval process.

15.3 Activity Report (in English):15.3.1 1 page activity report (up to December 31 of the same year), publication

lists relevant to NSRRC light sources (including published, submitted, and in-press), and the student dissertation lists relevant to NSRRC light sources are due on December 31 of each year. The publication lists and student dissertation lists for the first half of the calendar year are due before June 30 - August 31.

15.3.2 Users’ Activity Report highlights (in English): Due on May 15th of each year.

15.4 Users’ Annual Meeting: Registration form, student contest recommendation form, and oral or poster abstracts are due by mid-July.

15.5 Newsletter contribution (in Chinese): Due by the end of January, May, and September of each year.

16 Application Forms http://portal.nsrrc.org.tw/uao/Form/forms.php

17 Supplementary ProvisionsThe highlights come in force once it has been approved by NSRRC administrative meeting and the director. The same procedure should be followed when amendments are made.

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